AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 1 of 19
AGENDA Orana Water Utilities Alliance (OWUA) Technical Committee Meeting No. 14
Date: Thursday 17 December 2020
Time: 10.00am
Location: Dubbo RSL (Jacaranda Room) Cnr Brisbane and Wingewarra Sts, Dubbo
Invitees .................................................................................................................................................... 2
1. Welcome and Apologies .................................................................................................................. 3
2. Stakeholder Updates ....................................................................................................................... 3
2.1 Orana Joint Organisation ........................................................................................................ 3
2.2 DPIE – Water ........................................................................................................................... 3
2.3 NSW Health ............................................................................................................................. 3
2.4 NSW Water Directorate .......................................................................................................... 3
2.5 Transport for NSW .................................................................................................................. 3
2.6 Department of Regional NSW ................................................................................................. 3
3. Confirmation of Minutes from OWUA Technical Committee Meeting – 15 October 2020 ........... 4
4. Actions from Previous Meeting ....................................................................................................... 9
5. Matters in Progress ....................................................................................................................... 10
6. OWUA Operators Group Update .................................................................................................. 10
7. Best Practice Compliance / Asset Management ........................................................................... 11
8. Member Council Updates ............................................................................................................. 13
9. Cold Call Surveys ........................................................................................................................... 13
10. 2021 Meeting Dates ...................................................................................................................... 13
11. COVID-19 ....................................................................................................................................... 13
12. General Business ........................................................................................................................... 13
13. Meeting Close................................................................................................................................ 13
ATTACHMENTS ...................................................................................................................................... 14
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 2 of 19
Invitees
Name Organisation
Graeme Bourke Bogan Shire Council
Peter Brown Bourke Shire Council
David Kirby Brewarrina Shire Council
Darren Scotti Central Darling Shire Council
Victori Papierniak-Wojtowicz Cobar Shire Council
Mark Linton-Harland Gilgandra Shire Council
Claire Cam Mid-Western Regional Council
Doug Moorby Narromine Shire Council
Abishek Suwal Walgett Shire Council
Raymond Burns Warren Shire Council
Cornelia Weibels Warrumbungle Shire Council
Brad Cam – Acting Executive Officer Orana Joint Organisation
Graham Attenborough David Swan Brendan Miller Matt Parmeter Shyamala Manorathan
DPIE - Water
Mark Nave Jason Harwood
NSW Health
Bren Guiney NSW Water Directorate
Neil Glastonbury Transport for NSW
Angela Shepherd Department of Regional NSW
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 3 of 19
1. Welcome and Apologies
2. Stakeholder Updates
2.1 Orana Joint Organisation
2.2 DPIE – Water Including guest Graham Attenborough – Chief Operating Officer
2.3 NSW Health
2.4 NSW Water Directorate
2.5 Transport for NSW
2.6 Department of Regional NSW Angela Shepherd – Business Development Manager
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 4 of 19
3. Confirmation of Minutes from OWUA Technical Committee
Meeting – 15 October 2020
MINUTES MEETING OF: Orana Water Utilities Alliance
Technical Committee Meeting No 13
DATE: Thursday 15 October 2020
VENUE: Zoom Meeting
MEETING COMMENCED: 10.10am
ATTENDEES APOLOGIES
Bogan Shire Council Alister Quarmby Trevor Waterhouse
Bogan Graeme Bourke
Cobar Shire Council Victor Paperniak-Wojtowicz Aldrin Loblo
Gilgandra Shire Council Mark Linton-Harland
Central Darling Shire Council Darren Scotti Peter Catalotti (11.00am)
Mid-Western Regional Council Brad Cam Claire Cam
Mid-Western Regional Council Rod Morton (11.45am) Walgett Shire Council Raju Ranjit Colin Gatgens
Narromine Shire Council Doug Moorby
Walgett Shire Council Abhi Suwal
Warrumbungle Shire Council Cornelia Wiebels
DPIE – Water David Swan (10.30am) Brendan Miller (12.00pm) Shyamala Manorathan
NSW Health Mark Nave Jason Harwood (left 12.00pm)
NSW Water Directorate Brendan Guiney (left 10.30am, returned 11.20am)
OWUA Project Officer Alayna Gleeson
Guests
Adam Lovell WSAA (left 11.00am)
ACTIONS LIST
ITEM ACTION WHO STATUS
Outstanding actions
8/4 4.3
DWMS Annual Reviews – Councils to submit or contact their EHO with an update. Outstanding Councils
One outstanding
8/4 4.3
Cryptosporidium Risk Assessments Overdue – Councils to submit or contact their EHO with an update.
Outstanding Councils
Ongoing
8/4 7
Capital Works Projects Report – submit updates for 2020 Outstanding Councils
PRIORITY
11/6 2
Orana JO Workforce Development Project ACTION: Confirm Department of Premier and Cabinet Funding
BC/AG No update
New actions
20/8 1
W-Lab Technology Portal – request for OWUA members to access AG COMPLETE
20/08 4.2
Invite Angela Shepherd (Department of Regional NSW) to next OWUA Meeting AG To be invited to December Meeting
20/08 8
Operators Group – zoom meeting AG October 27
15/10 3.3
Risk Management Training – follow up with Murray Thompson for potential date to deliver the training
MN
15/10 3.3
COVID detection in sewer – update for Operators at Operator Group Meeting AG
15/10 6
IWCM Template – Project Officer to work with NSC on finalising supporting document and distribute to members
AG
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 5 of 19
15/10 6
Circular 18 – David Swan to follow up internally at DPIE for inclusion of Circular 18 in DW Annual Report as a standard practice.
DS
15/10 6
ITAB Water Survey – Project Officer to follow up with outstanding Councils so information can be used for future OWUA planning
AG
15/10 8
Asset Management Project – Project Officer to arrange meeting with relevant Councils to discuss progressing as an Alliance project
AG
15/10 14
Project Management support – Project Officer to investigate procurements/embedment model
AG
15/10 14
Smoke testing compliance – Project Officer to work with MWRC W&S/Governance teams to establish process for enforcement
AG
1 Welcome and Apologies Refer to attendee and apologies list above.
2 Presentation – Water Services Association of Australia ACTION: Future presentation – WSAA utility dashboard
3 Stakeholder Updates 3.1 Orana Joint Organisation – Doug Moorby on behalf of OJO - EO’s from across JO’s are doing some advocacy work on water policy. 3.2 DPIE – Water – David Swan - Auditor General’s Report – the department accepts some the issues and is working through changes. - Regional Water Strategies – community consultation (https://www.industry.nsw.gov.au/water/plans-programs/regional-water-strategies/public-exhibition/macquarie-castlereagh) ACTION: send link to register for sessions - SSWP Version 2 – announcement pending. - IWCM – these are important documents and Councils are encouraged to keep progressing. 3.3 NSW Health – Mark Nave and Jason Harwood - Annual Reports – Dubbo office has received all but one. - Crypto risk assessment – reminder to review and either agree or question assessment. - Funding available for support projects. - Risk Management Training – ACTION: Mark Nave to follow up with Murray Thompson - JH: COVID detection in town sewer – Bourke currently has a detection program happening. The program has been running for a month with no detection so far. Dubbo, Parkes and Broken Hill are also part of the current monitoring program. Other LGA’s may be approached by NSW Health in the future to undertake a monitoring program in the LGA. Particles may be detected from stool, hair etc. WSAA – current advice is that existing PPE will provide adequate protection. ACTION: add to OWUA Operators Group Agenda and follow up with JH/MN or WSAA for presentation. 3.4 NSW Water Directorate – Brendan Guiney - LGNSW Water Conference Water Directorate Forum – key messages from DPIE – not waiting for the next drought, skills shortages and capacity building. Looking at changing and improving the way do things, which is welcome news. - Training – summary note out – progressing through MidCoast Councils. Working with QLD Water Directorate – some virtual delivery models currently being used and could be used as a template for OWUA. - Aqua/Brown Cards – water system induction courses for contractors well developed and endorsed by QLD WD – looking at developing a NSW based program with Murray Thompson – online virtual induction to ensure contractors are well aware of the risks in our industry.
4 Confirmation of Minutes from OWUA Technical Committee Meeting – 20 August 2020 Motion: D Scotti/D Moorby That the Minutes of the OWUA Technical Committee Meeting held in Mudgee on 20 August 2020 be taken as a true and accurate record. CARRIED
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5 Actions from Previous Minutes Noted. Refer to actions list.
6 Matters In Progress 10 – bore assessments projects – site visits underway. 14 – IWCM terms of reference being finalised. ACTION: Project Office to work with Narromine on finalising the supporting document. 26 – Agilient engaged, initiation meeting held and project is now in progress. Expected completion by end of 2020 27 – Circular 18 – Narromine included Circular 18 reporting in DW Annual Report. Supported by NSW Health. ACTION: David Swan to follow up internally for feedback on inclusion in Drinking Water Annual Report as standard practice. 36 – Training – meetings being held with Dept Regional NSW to discuss issues and solutions. ITAB water survey completion – Bogan, Cobar, Mid-Western and Walgett received by Project Officer. ACTION: Project Officer to follow up with outstanding Councils for future OWUA planning.
7 OWUA Operators Group Zoom meeting to be held 27 October. Call for Agenda items. Engineers requested to assist with facilitating video access to the meeting.
8 Best Practice Compliance/Asset Management Best Practice - Cobar – IWCM progressing. Conflicting information for SBP – some advice is that IWCM should cover it. Drought Management Plan updated 2019. - WD – both documents are onerous but if you break it down in to components, SBP is still important. - Warrumbungle – July 2019 draft issues paper – DPIE would not accept final version and presented task list to Council but has not progressed further. Target of June 2021 is unrealistic under current circumstances. Due to number of capital projects in progress, the IWCM would need to be updated once projects are completed over next 5 years anyway. Asset Management Warrumbungle – while finalising future IWCM looking to include AMP, SBP and workforce management plans. DM – do we want to consider revaluation of AMP as an Alliance project? Bogan, Bourke Brewarrina, Narromine, and Warren? ACTION: Project Officer to arrange meeting with DM and then all member Councils. Cobar will do it as part of IWCM.
9 Member Council Updates Bogan - Pipeline survey – pipeline to come in to Nyngan from Old Warren Rd – community consultation ongoing and change in drought conditions has held up the project. - Second storage and creek syphon – draft plans completed, ready to go to tender - First storage repairs – weather impacting progress - Interflow engaged to work on off-river storage pumps to connect to raw water rising main for back up. Central Darling - Plenty of water and in a good position for summer – additional river flow, storage is being filled. - Additional rainfall in White Cliffs catchment – full storage. - Wilcannia remains on bore water due to treatment issues with river water. Endeavouring to go back to river water ASAP. - Capital works – tendering 3 x WTP before end of the year. Cobar - WTP – contractual issues ongoing, EPA issuing a clean up notice soon for contaminated soil.
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 7 of 19
- DPIE – Stainless steel corrosion research (issues in Brewarrina, Cobar and Walgett) – seeking funding and further investigation required. - SPS – in design - Retic project nearing complete - Nyngan PS almost completed - Hermidale PS – in design - Reservoir roof replacement – in tender - Director of Engineering commencing next month. - IWCM – in progress, hoping to be approved this month. Mid-Western - Sewer relining projects - Mains renewals project - Rylstone/Kandos sewer augmentation proving challenging and funding is an issue. - Mudgee STP – efficiency and stormwater options being investigated - PLC upgrades and Mudgee and Gulgong WTP in progress Narromine - Iron manganese temporary WTP up and running and proving valuable - Issues with deep bores being experiences – general trend is downwards, exploration being conducted by local mining company - Tomingley WTP – scope, technical note, design tender documents all awaiting DPIE concurrence - 2 x new SPS being commissioned – 1 x replacement and 1 x new SPS for new subdivision and refurb of existing SPS - Trangie SPS RTU upgrades in progress. - Back to level 1 water restrictions across LGA Walgett - Walgett – STP maturation pond past its design capacity – Peter organised V-drain excavation to have the ability to direct water to designated ponds. Also slightly increased storage
Plans to irrigate airport and cemetery to reduce effluent in maturation ponds. Additional ponds excavation
work underway as short term solution.
Sedimentation tank 2 channel - Second channel to be sprayed after applying fairing coat in 2 weeks.
Trickle filter repair – arranged for surveying and geotechnical investigation – for assistance in drawing
remedial repair.
- Walgett SCADA upgrade to commence in few weeks – starting with the backbone. - Walgett New Bore – Operational and will be a back-up for raw water supply. - Walgett River Pump Station – Plans to move back to river water for drinking
WTP chemical dosing has been assessed and repaired by Trility
NMI approved flow meter installed
Awaiting commissioning by 360 in couple weeks
Will involve Peter Catalotti when switching back to river water
- Cumborah – submersible pump installed in new bore 9l/s. Storage increased to 138kL. - Rowena – Plans to increase water storage, installing additional hydrants and increasing pressure in mains. Flood scoping study suggests building levee North and East of town and table drain modification to direct water to culvert. - Collarenebri - Peter managed the works involving transformer upgrade which has been completed, commissioning of bore in two weeks. Warrumbungle - Diesel contamination reach STP in Coolah – EPA involved and remediation required. Resulted from underground leaking tanks at local fuel storage. Re-line local manholes and sewer mains required. - DWMS improvement plan – 354 items – implemented all but 67 as at August. - Staff structure – 24 staff total – currently 7 staff short - High volume of projects – 13 funded through NSW Govt and more than 40 capital works in W&S – engaged Chris Devitt. Workshops to progress projects with action plan and bi-monthly meeting.
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 8 of 19
- Performance agreements being introduced – difficult with resource shortages - EPA has inspected all STP except Baradine – licence concentration limits – exemptions granted while EPA supports planned upgrades/refurbishments.
10 Cold Call Surveys Noted.
11 Upcoming Meetings, Events, Conference and Training Opportunities AWA Conference – Tamworth and virtual (https://www.awa.asn.au/Shared_Content/Events/Event_Display.aspx?EventKey=NSWCON20&WebsiteKey=9dc929a7-973a-452a-8ebd-
7ac0870e5ba9)
12 Future Meetings December meeting to be held in Mudgee or Dubbo on Thursday 10 December with dinner to follow (pending COVID restrictions).
13 COVID-19 NSW Health SHEOC providing daily updates – will transition out of RFS headquarters back to NSW Health on an ongoing basis.
14 General Business CW – Project management support at a regional level – ACTION: Project Officer working with MWRC procurement. Or look at embedment model? RM – Escalation of vapour testing compliance – looking at ways to enforce or mechanism to get works completed. Warrumbungle experiencing similar issues. WD – we have the powers (section 124) but not the resources to follow up and enforce. Engagement needed before enforcement. Same issues with liquid trade waste and backflow. ACTION: Project Officer to work with MWRC team on progressing this issue. Ozwater’21 calling for papers, panels and workshops: https://www.ozwater.org/call-for-papers/
15 Meeting Close 1.00pm.
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4. Actions from Previous Meeting
ITEM ACTION WHO STATUS
Outstanding actions
8/4 4.3
DWMS Annual Reviews – Councils to submit or contact their EHO with an update. Outstanding Councils
One outstanding
8/4 4.3
Cryptosporidium Risk Assessments Overdue – Councils to submit or contact their EHO with an update.
Outstanding Councils
8/4 7
Capital Works Projects Report – submit updates for 2020 Outstanding Councils
COMPLETE
11/6 2
Orana JO Workforce Development Project ACTION: Confirm Department of Premier and Cabinet Funding
BC/AG No update
New actions
20/8 1
W-Lab Technology Portal – request for OWUA members to access AG COMPLETE
20/08 4.2
Invite Angela Shepherd (Department of Regional NSW) to next OWUA Meeting AG COMPLETE
20/08 8
Operators Group – zoom meeting AG COMPLETE
15/10 3.3
Risk Management Training – follow up with Murray Thompson for potential date to deliver the training
MN Early 2021
15/10 3.3
COVID detection in sewer – update for Operators at Operator Group Meeting AG COMPLETE
15/10 6
IWCM Template – Project Officer to work with NSC on finalising supporting document and distribute to members
AG COMPLETE
15/10 6
Circular 18 – David Swan to follow up internally at DPIE for inclusion of Circular 18 in DW Annual Report as a standard practice.
DS
15/10 6
ITAB Water Survey – Project Officer to follow up with outstanding Councils so information can be used for future OWUA planning
AG Awaiting response from Bre or Gil
15/10 8
Asset Management Project – Project Officer to arrange meeting with relevant Councils to discuss progressing as an Alliance project
AG Awaiting response from Bogan,
Bourke, Bre and CD
15/10 14
Project Management support – Project Officer to investigate procurements/embedment model
AG Not commenced
15/10 14
Smoke testing compliance – Project Officer to work with MWRC W&S/Governance teams to establish process for enforcement
AG In progress
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5. Matters in Progress As at 09/12/2020
Condition Assessment of Existing Groundwater Bores: Tasks 1 and 2 progressing. Final data being
collected with draft report to follow. Once received, the draft report will be shared with participating
Councils for feedback.
Training
Risk Management Training (NWPGEN001): NSW Health is liaising with Murray Thompson with
training expected to be scheduled for early 2021.
iTAB Water Survey: awaiting responses from Brewarrina and Gilgandra.
Business Continuity Plan: Draft 1 currently under review.
Discussion points:
- BIA table/MAO’s
- Draft Plan
- Current status of member Councils
- Training
Asset Revaluation: awaiting responses from Bogan, Bourke, Brewarrina and Central Darling.
Timeline to be discussed.
6. OWUA Operators Group Update Meeting scheduled 27 October 2020 did not go ahead due to lack of attendance.
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7. Best Practice Compliance / Asset Management
Report By: Alayna Gleeson
Position: Project Officer, OWUA
Date: 08/12/2020
RECOMMENDATIONS
That the OWUA Technical Committee: 1. Note the report on Best Practice Compliance / Asset Management 2. Provide updates to status table as required
The Vision of the OWUA is to provide a unified approach to the sustainable delivery of water and
sewerage services, and to achieve and maintain gazetted Best Practice by the earliest feasible date.
An outline of the status of each Council is outlined below.
BEST PRACTICE ELEMENTS
1 Integrated Water Cycle Management (IWCM) Strategy & Financial Plan
2 Water Conservation Measures (WCM)
3 Strategic Business Plan (SBP)
4 Drought Management Plan (DMP)
5 Pricing & Regulation of Water Supply, Sewerage & Trade Waste
6 Performance Monitoring
Council IWCM WCM SBP DMP PRICING/REG PERF MON
Bogan Target June 2021 Complete following IWCM
(2025 - 4 year cycle) 2010
Bourke Target June 2021 Complete following IWCM
(2025 - 4 year cycle)
Brewarrina Target June 2021 Complete following IWCM
(2025 - 4 year cycle)
Central Darling 2026 Complete following IWCM
(2025 - 4 year cycle) 2019
Cobar
Progressing
Target June 2021 Complete in conjunction
with IWCM (TBC) 2019
Gilgandra Target June 2021 Complete following IWCM
(2025 - 4 year cycle)
Mid-Western
In progress Issues paper with DPIE
Target June 2021 Complete following IWCM
(2025 - 4 year cycle)
Narromine ToR to be finalised Complete following IWCM
(2025 - 4 year cycle) 2010
Walgett Target June 2021 2018
Warren Target June 2021 Complete following IWCM
(2025 - 4 year cycle) 2007
Warrumbungle Issues Paper – July 2019
Target June 2021 Complete following IWCM
(2025 - 4 year cycle) 2018
Approved DPIE - Water action required Council action required Consultant action
required Lodged with DPIE Water
AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 Page 12 of 19
Asset Management
ASSET MANAGEMENT PLANS
1 Does your Council have an AMP?
2 What stage is your AMP at?
3 Is your AMP linked to your Council’s Financial Plan?
Council AMP? STAGE? LINKED TO FP? NEXT UPDATE REQUIRED?
4 year cycle
Bogan Shire Council Yes - April 2017 2nd Generation Yes 2021
Bourke Shire Council Yes Yes Yes
Brewarrina Shire Council
Yes Updated 2018
Completed Current Yes 2022
Central Darling Shire Council Yes
Updated draft completed 2019
No Finance check
required on draft AMP
Cobar Shire Council Yes
Completed Feb 2011 Yes DUE NOW
Gilgandra Shire Council Yes- 2016 DUE NOW
Mid-Western Regional Council Yes - 2016 Preliminary Yes DUE NOW
Narromine Shire Council
Yes 2017 Adopted 2018 Yes 2022
Walgett Shire Council Yes Mature Yes DUE NOW
Warren Shire Council Yes Adopted 2019 Yes 2023
Warrumbungle Shire Council
No – incorporated with IWCM/SBP
updates
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8. Member Council Updates Update from each Member Council on the current situation in their LGA.
9. Cold Call Surveys
Organisation Details
Business Name: Corrosion Control Engineering
Address: Unit 4/378 Parramatta Rd Homebush West NSW 2140
Website: www.cceng.com.au
Contact Person
Name: Jim Galanos, Engineering Manager
Email: [email protected]
Phone/Mobile: 9763 5611 / 0422 843 247
Outline of products/services: Refer to attachments
How could your products/services benefit OWUA member Councils?
Refer to attachments
Attachment? Yes
10. 2021 Meeting Dates DATE LOCATION
Thursday 11 February Narromine
Thursday 8 April TBC
Thursday 10 June TBC
Thursday 12 August TBC
Thursday 14 October TBC
Thursday 9 December TBC **Bi-monthly, second Thursday on the month**
11. COVID-19
12. General Business
13. Meeting Close