SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. THURSDAY, March 24, 2011 AGENDA CALL TO ORDER 7:30 p.m. AGENDA 1. Adoption of agenda MINUTES 2. Regular Board meeting minutes of March 10, 2011 Annex A Pages 1-17 BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS PETITIONS AND DELEGATIONS COMMUNICATIONS 3. City of Langley & Township of Langley Regarding the licensing of medical marijuana growers Annex B pp 18-20 4. Sunshine Coast Community Forest Responding to questions from the SCRD concerning Block EW002 Annex C pp 21-23 REPORTS 5. Administrators Report Annex D pp 24-25 6. Directors Reports Verbal 7. Corporate and Administrative Services (R2 Budget) Committee recommendation Nos.1-28 of March 7, 2011 Annex E pp 26-31 8. Corporate and Administrative Services (R2 Budget) Committee recommendation Nos. 1-14 of March 8, 2011 Annex F pp 32-36 9. Corporate and Administrative Services (R2 Budget) Committee recommendation Nos. 1-44 of March 9, 2011 Annex G pp 37-46 10. Planning and Development Committee recommendation Nos. 1-17 of March10, 2011 (No. 18 previously adopted) Annex H pp 47-54
Transcript
SUNSHINE COAST REGIONAL DISTRICT
REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST
REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. THURSDAY, March 24, 2011 AGENDA
CALL TO ORDER 7:30 p.m.
AGENDA
1. Adoption of agenda
MINUTES
2. Regular Board meeting minutes of March 10, 2011 Annex A Pages 1-17
BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS
PETITIONS AND DELEGATIONS
COMMUNICATIONS
3. City of Langley & Township of Langley Regarding the licensing of medical marijuana growers
Annex B pp 18-20
4. Sunshine Coast Community Forest
Responding to questions from the SCRD concerning Block EW002 Annex C
pp 21-23
REPORTS
5. Administrators Report Annex D pp 24-25
6. Directors Reports Verbal
7. Corporate and Administrative Services (R2 Budget) Committee
recommendation Nos.1-28 of March 7, 2011
Annex E pp 26-31
8. Corporate and Administrative Services (R2 Budget) Committee recommendation Nos. 1-14 of March 8, 2011
Annex F pp 32-36
9. Corporate and Administrative Services (R2 Budget) Committee recommendation Nos. 1-44 of March 9, 2011
Annex G pp 37-46
10. Planning and Development Committee recommendation Nos. 1-17 of March10, 2011 (No. 18 previously adopted)
Annex H pp 47-54
SCRD BOARD AGENDA March 24, 2011 PAGE 2 11. Community Services Committee recommendation Nos. 1-38 of March17,
2011
Annex I pp 55-61
MOTIONS
BYLAWS
12. “Woodcreek Park Sewer User Rates Amendment Bylaw No. 430.7, 2011” – first, second, third reading and adoption
(Voting-All Directors-1 Vote Each)
Annex J Pp 62-63
13. "Sunshine Coast Regional District Financial Plan Bylaw No. 637, 2011" – first, second, third reading and adoption
17. Sunshine Coast Regional District Procedures Amendment Bylaw No. 474.6, 2011 – first, second, third reading
(Voting-All Directors-1 Vote Each)
Annex O pp 75-76
NEW BUSINESS
IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (e), (g) and (j) of the Community Charter as “the acquisition, disposition or expropriation of land or improvements”. …”, “litigation or potential litigation affecting the municipality;” and “information that is prohibited, or information that if it were presented in a document would be prohibited…” are to be discussed.
ADJOURNMENT
SUNSHINE COAST REGIONAL DISTRICT
March 10, 2011
DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C.
PRESENT: Chair G. Nohr
Directors D. Shugar L. Turnbull B. Janyk K. Thirkell L. Lewis B. Wilbee (Alt.) ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault Acting GM, Corporate Services J. Day GM, Community Services P. Fenwick Recording Secretary S. Williams Media 1 Public 2
CALL TO ORDER 7:33 p.m.
AGENDA It was moved and seconded
110/11 THAT the agenda for the meeting be adopted as amended to include discussion on UBCM Centre for Governance.
CARRIED
MINUTES
Minutes It was moved and seconded
111/11 THAT the Regular Board minutes of February 24, 2011 be adopted as amended to include reference to both private and Crown land in Resolution No. 088/11 Recommendation No. 7.
CARRIED
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PETITIONS
Ross Muirhead and Hans Penner addressed the Board regarding logging local forests. They provided the Board two handouts:
Dakota Ridge Old-Growth Forest and the SCRD Park System; and Wilson Creek Watershed
The Chair thanked Mr Muirhead and Mr. Penner for their presentation.
Local Forests It was moved and seconded
112/11 THAT the documents related to Dakota Ridge Old-Growth Forest and Wilson Creek Watershed be received;
AND THAT Parks staff review the documents provided and report back with comments on the logistics of expanding the Dakota Ridge Winter Recreation Area as outlined in the handout.
CARRIED
COMMUNICATIONS
District of Sechelt It was moved and seconded
113/11 THAT the correspondence from the District of Sechelt regarding notice of initiation of a service review of the Solid Waste Management Function be received.
CARRIED
Canfr Award It was moved and seconded
114/11 THAT the correspondence from the Government Finance Officers Association regarding the Canadian Award for Financial Reporting for the year ended December 31, 2009 be received;
AND THAT the Communication Officer draft a press release announcing the award and noting that it is the 7th consecutive year this award has been received.
CARRIED
REPORTS
Administrator’s It was moved and seconded
115/11 THAT the Chief Administrative Officer’s report be received.
CARRIED
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Director’s Reports
Directors provided a verbal report of their activities.
Community It was moved and seconded
116/11 THAT the Community Services Committee recommendation Nos. 1-29 and 31-36 of February 24, 2011 be received, adopted and acted upon as amended as follows:
Recommendation No. 1 Gibsons/Elphinstone Community School
THAT the correspondence from the Gibsons/Elphinstone Community School regarding their grant-in-aid 2010 Annual Report be received.
Recommendation No. 2 Roberts Creek Community School
THAT the correspondence from the Roberts Creek Community School regarding their grant-in-aid 2010 Annual Report be received.
Recommendation No. 3 Chatelech/Sechelt Community School
THAT the correspondence from Chatelech/Sechelt Community School regarding their grant-in-aid 2010 Annual Report be received.
Recommendation No. 4 Halfmoon Bay Community School
THAT the correspondence from the Halfmoon Bay Community School regarding their grant-in-aid 2010 Annual Report be received.
Recommendation No. 5 Pender Harbour Community School Society
THAT the correspondence from the Pender Harbour Community School Society regarding their grant-in-aid 2010 Annual Report be received.
Recommendation No. 6 Pender Harbour Community School Society
THAT the correspondence from the Pender Harbour Community School Society regarding their report on Recreation Delivery be received.
Recommendation No. 7 Community Schools Funding
THAT staff and community school representatives prepare a report to look at: (1) current SCRD funding and equity options; (2) adequacy of existing funding; (3) programming issues, constraints/opportunities e.g. Gibsons Community School, Langdale School; and, (4) stakeholder expectations.
THAT the report from the Manager of Recreation Services regarding Recreation Programs Outside of Recreation Facilities for 2011 be received;
AND THAT these programs continue in 2011 and charged to Function [670];
AND THAT taxation in Function [615] be increased by the appropriate amount to cover the loss of revenue.
Recommendation No. 9 Accounting for Suncoaster Trail
THAT the report from the Parks Services Manager regarding Accounting for Suncoaster Trail be received.
Recommendation No. 10 Planning for Suncoaster Trail
THAT the report from the Parks Services Manager regarding Planning for Suncoaster Trail be received.
Recommendation No. 11 Planning for Suncoaster Trail
THAT staff prepare a report regarding the Suncoaster Trail parks planning coordinator’s work plan for 2011 in relation to an estimate of staff time to complete planning and community consultation for the trail in each remaining electoral area.
THAT the report from the Manager of Recreation Services regarding Recreation Facilities - Facility Repairs be received.
Recommendation No. 13 Recreation Facilities - Tax History
THAT the report from the General Manager of Community Services regarding Recreation Facilities - Five Year Tax History information be received.
Recommendation No. 14 Sechelt Arena & Gibsons Pool
THAT staff contact the municipalities to obtain data and prepare a report on revenue and expenditure figures for capital and operating by line item for the Sechelt Arena and the Gibsons Pool for 2003- 2006.
THAT the budget reports from the Financial Services Manager regarding Community Recreation Facilities [615-621] be received.
Recommendation No. 18 Parks and Recreation Master Plan
THAT the report from the General Manager of Community Services and the Parks Services Manager regarding Options for Parks and Recreation Master Plan be received;
AND THAT a Round 3 Report provide the cost for the Parks and Recreation Master Plan to be spread over two years (2011 and 2012).
Recommendation No. 19 Parks and Recreation Master Plan
THAT staff provide a report regarding allocation of the parks and recreation master plan costs by function for the financial plan.
Recommendation No. 20 Parks and Recreation Master Plan
THAT Directors Turnbull, Shugar and Nohr sit on the interview panel as part of the selection process for the parks and recreation master plan consultant.
Recommendation No. 21 Bicycle Walking Path (665)
THAT the report from the Parks Planning Coordinator regarding Bicycle & Walking Paths 2011 R2 Budget Decision Package be received.
Recommendation No. 22 Joint Use (630)
THAT the report from the Parks Services Manager regarding Joint Use Function (630) 2011 R2 Budget Decision Package be received.
Recommendation No. 23 Parks and Recreation Monthly Report
THAT the Parks and Recreation Division Monthly Report be received.
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116/11 cont. Recommendation No. 24 Shirley Macey Park Drainage
THAT the report from the Parks Services Manager regarding Shirley Macey Park field drainage be received;
AND THAT staff provide an expanded report with information on potential ditching and other remediation, and type of sand for the field.
Recommendation No. 25 Cliff Gilker Park Drainage
THAT the issue of drainage at Cliff Gilker Park be addressed in 2012.
Recommendation No. 26 Hall Revenues and Expenses
THAT the report from the Parks Services Manager regarding Hall revenue and expenses be received.
Recommendation No. 27 Parks Master Plan Trail Funding
THAT the report from the Parks Services Manager regarding Parks Master Plan trail funding be received;
AND THAT staff carry forward the funds required to pay the invoice for the Gambier Beach Trail ($5,400) to 2011;
AND FURTHER THAT expenditures of Parks and Master Plan Trail Funds Area F be recorded to show expenditures for Po Road ($1,015.18) and Williamson Road for ($4,005.93) for 20110 respectively from the Area F Trail Funding.
Recommendation No. 28 Unallocated Parks Master Plan Borrowed Funds
THAT the report from the Parks Services Manager regarding Unallocated Parks Master Plan Borrowed (PMP) Funds be received;
AND THAT the remaining unallocated PMP funds be used for the Roberts Creek Estuary ($25,000), Ocean Beach Esplanade ($25,000) and Shirley Macey Park drainage ($35,000).
Recommendation No. 29 Parks Work Plan
THAT the Parks Services Manager bring forward a 2011 work plan for the Parks Planning Coordinators.
Recommendation No. 31 Animal Control 2010 Year End Statistics
THAT the report from the Chief Building Inspector and Bylaw Manager regarding Animal Control 2010 Year End Statistics be received.
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116/11 cont. Recommendation No. 32 Invasive Plant Species Project
THAT the report from the Parks Planning Coordinator regarding an update on the Invasive Plant Species Project be received;
AND THAT an invitation be extended to the Coast Invasive Plant Committee to make a presentation to the Board on the merits of the SCRD becoming a member of their Coastal Invasive Plants Committee.
THAT the report from the Chief Building Inspector and Bylaw Manager regarding Bylaw Enforcement Notification (BEN) workshop notes of February 3, 2011 be deferred to the March Community Services Committee meeting.
THAT the Sunshine Coast Emergency Program Planning Committee Minutes of January 26, 2011 be received.
Recommendation No. 35 Economic Development Information
THAT the report from the General Manager of Community Services providing additional Economic Development information be received.
Recommendation No. 36 Planning Technician
THAT the verbal report from the Manager of Planning and Development regarding the filling of the Planning Technician vacancy be received;
AND THAT the hiring the Planning Technician be proceeded with.
CARRIED
Gibsons Pool It was moved and seconded
117/11 THAT any letters received by the SCRD within the last six months regarding service levels at the Gibsons Pool be provided to the Community Services Committee.
CARRIED
Corporate It was moved and seconded
118/11 THAT the Corporate and Administrative Services Committee recommendation Nos. 1-15 of March 3, 2011 be received, adopted and acted upon as follows:
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118/11 cont. Recommendation No. 1 Youth Outreach Program
THAT the Administrative Assistant’s report regarding the Memorandum of Understanding for the Community Youth Outreach Program be received.
Recommendation No. 2 2011 Budget Process
THAT the report from the Chief Administrative Officer regarding the 2011 Budget Process be received;
AND THAT further discussion on this topic be deferred to the 2011 Budget round up session at the close of Round 3 on March 9, 2011.
Recommendation No. 3 Strategic Planning Document
THAT the report from the Chief Administrative Officer regarding comments received on the Strategic Plan from the Town of Gibsons be received;
AND THAT the Strategic Plan be amended to include the word “cultural” in the sustainability wheel as well as in the third bullet under “What is a Strategic Plan and Why is it Important”;
AND FURTHER THAT under “Collaborative Leadership, 2010/2011” add Target #6: “explore the establishment of a collaborative economic development entity for the Sunshine Coast.”
Recommendation No. 4 Strategic Plan
THAT the Strategic Plan be adopted as amended and forwarded to the District of Sechelt, Town of Gibsons and Sechelt Indian Government District thanking them for their contributions and welcoming their participation in the next iteration of the Strategic Plan.
Recommendation No. 5 Hotel Tax and Business Licensing
THAT staff work with the tourism group regarding the potential use of the 2% Hotel Tax to fund economic and tourism development strategies;
AND THAT the topic of the establishment of a business license program for rural areas be placed on a future Corporate and Administrative Services Committee meeting, subsequent to the Economic Development workshop.
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118/11 cont. Recommendation No. 6 Think City
THAT the Chief Administrative Officer’s report regarding Think City’s Local Prosperity Report be received.
Recommendation No. 7 Purchasing Policy
THAT the Purchasing Officer’s report regarding amendments to the Purchasing Policy be deferred to the March 24, 2011 Corporate and Administrative Services Committee meeting.
Recommendation No. 8 Contracts between $20,000 and $100,000
THAT the Purchasing Officer’s report regarding Contracts between $20,000 and $100,000 entered into by the Regional District from January 17, 2011 to February 21, 2011 be received.
Recommendation No. 9 Museum Service
THAT the Chief Administrative Officer’s report regarding the Regional District’s museum service be referred to the March 9, 2011 R3 Budget meeting.
Recommendation No. 10 Parcel Tax Roll Review
THAT the Acting General Manager of Corporate Services’ report regarding the Parcel Tax Roll Review Panel be received;
AND THAT Director’s Turnbull, Lewis and Nohr be appointed to the Property Tax Roll Review Panel;
AND THAT the Parcel Tax Roll Review Panel sitting be scheduled for March 17th, 2011 at 9:00 a.m. in the Boardroom of the SCRD Field Road Administration Building;
AND THAT the Acting General Manager of Corporate Services be appointed Collector for the SCRD;
AND FURTHER THAT the Parcel Tax Roll Review Panel confirm and authenticate the Parcel Tax Roll by certificate signed by the majority of its members.
Recommendation No. 11 Electoral Area Directors Forum - Review
THAT the Chief Administrative Officer’s report regarding Electoral Area Directors Forum – Review be referred to the March 3, 2011 Infrastructure Services Committee meeting.
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118/11 cont. Recommendation No. 12 Rural Areas Grants-in-aid
THAT the Administrative Assistant’s report regarding 2011 Grant-in-aid timelines be received.
Recommendation No. 13 Correspondence
THAT the following items of correspondence be received: • Union of BC Municipalities (UBCM) regarding 2010 UBCM-
administered funding programs; • UBCM regarding membership renewal; • Islands Trust regarding the pay telephone removal at New Brighton
on Gambier Island; • City of Penticton regarding collaboration on cost savings, revenue
generating and productivity ideas.
Recommendation No. 14 Special Olympics - GIA
THAT the correspondence from Special Olympics, Sunshine Coast regarding 2011 grant-in-aid funding be referred to the March 9, 2011 R3 Budget meeting.
Recommendation No. 15 Canfr Award
THAT the correspondence from the Government Finance Officers Association regarding the Canadian Award for the Financial Reporting Award be referred to the March 10, 2011 Board meeting.
CARRIED
Infrastructure It was moved and seconded
119/11 THAT Infrastructure Services Committee recommendation Nos. 1-18 of March 3, 2011 be received, adopted and acted upon as amended as follows:
Recommendation No. 1 Drinking Watersheds
THAT the correspondence from Village of Queen Charlotte, dated February 8, 2011, regarding a request for policy change on drinking watersheds be received.
Recommendation No. 2 Drinking Watersheds
THAT the SCRD representatives attending Association of Vancouver Island and Coastal Communities request a meeting with the Premier designate to discuss the history of watershed concerns on the Sunshine Coast.
THAT the following items of correspondence regarding the Draft SCRD Solid Waste Management Plan be received:
• Town of Gibsons dated February 24, 2011; and • District of Sechelt dated February 23, 2011.
Recommendation No. 4 Illegal Dump Site Map
THAT the GIS Administrator’s presentation regarding Illegal Dump Site Map be deferred to the April 7, 2011 Infrastructure Services Committee meeting.
Recommendation No. 5 Public Wharves Advisory Committee Minutes
THAT the Public Wharves Advisory Committee meeting minutes of February 14, 2011 be received;
AND THAT staff prepare an information letter for all island residents regarding the status of the dock divestitures.
Recommendation No. 6 Advisory Committee Minutes
THAT there be discussion at a regular Board meeting regarding including an “absent/regrets” section on Advisory Committee minutes; specifically the Public Wharves and North Pender Harbour Water Advisory Committees.
Recommendation No. 7 NPHWAC Minutes
THAT the North Pender Harbour Water Advisory Committee meeting minutes of January 31, 2011 be received.
Recommendation No. 8 JWMAC Minutes
THAT the Joint Watershed Management Advisory Committee minutes of January 24, 2011 be received;
AND THAT the recommendations contained therein be acted upon as follows:
Recommendation No. 1 Ministry of Natural Resource Operations
THAT the correspondence from Minister Steve Thomson, Ministry of Natural Resource Operations regarding the land re-designation and/or land exchange of Crown forest land in the Chapman and Gray watersheds be received.
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119/11 cont. Recommendation No. 2 District of Sechelt
THAT the Sechelt Indian Band write the District of Sechelt requesting copies of their correspondence on their stand against logging in the Chapman and Gray Creek Watersheds.
AND THAT the following comment made by the Sechelt Indian Band be added to the agenda for the next Joint Watershed Management Advisory Committee meeting for discussion:
The SIB requested that they be removed as a “stakeholder” in the Chapman Watershed Source Protection TWG reports as they believe they are holding the rights and title of the watersheds as part of their territory. The SIB requested a separate process to this committee and noted historically involving too many groups has not been beneficial to the process.
Recommendation No. 9 Hopkins Landing Dock
THAT the Manager of Transportation and Facilities’ report entitled “Hopkins Landing Dock – Transfer of Upland Ownership” be received;
AND THAT the Chair and Corporate Officer be authorized to execute the transfer of Fee Simple Title 543321, PID No. 015-969-932 to the Province of British Columbia.
Recommendation No. 10 Smart Metering
THAT the Community Energy Manager’s report entitled “Smart Metering – A Potential Opportunity for the Sunshine Coast” be received;
AND THAT a decision be deferred pending receipt of more information from the Community Energy Manager at the April 7, 2011 Infrastructure Services Committee meeting.
Recommendation No. 11 Draft Solid Waste Management Plan Endorsement
THAT the Manager of Sustainable Services’ report entitled “Draft Solid Waste Management Plan Endorsement” be received;
AND THAT the Draft Solid Waste Management Plan (SWMP) be adopted in principle with the following amendments:
• Remove specific financial information or reference to Full Time Equivalents (FTE), and include these items in a separate companion document;
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119/11 cont.
• Stated timeline to be converted into a prioritized or phased list rather than set dates;
• Ensure Electoral Area D is represented as part of both Gibsons and Sechelt areas (split interest);
• Include information regarding avoided costs from less volume going to landfill in companion document;
AND THAT staff meet with District of Sechelt and Town of Gibsons staff, and then councils as necessary, to discuss the Draft Solid Waste Management Plan and any issues on the recycling portion of the Regional Solid Waste function;
AND FURTHER THAT the updated draft plan be brought back to a future committee meeting prior to being presented to the public.
Recommendation No. 12 Meeting Schedule
THAT the March 11, 2011 Special Infrastructure Services Committee be cancelled and re-scheduled if necessary after discussions with the District of Sechelt and Town of Gibsons.
Recommendation No. 13 Regional Hospital District meeting
THAT the Regional Hospital District meeting be scheduled for March 10, 2011 at 1:00pm.
Recommendation No. 14 Selected Sustainability Plans and Initiatives
THAT the Manager of Sustainable Services’ report entitled “Selected Sustainability Plans and Initiatives: Roles and Relations” be received;
AND THAT staff forward this report to the municipalities for information.
Recommendation No. 15 Recycling Policy Re: Acceptance of Large Loads
THAT the Solid Waste Management Coordinator’s report entitled “Recycling Policy Re: Acceptance of Large Loads” be received;
AND THAT the Policy regarding “Large Volume Recycling from the ICI Sector” be adopted as amended to reword Section 1.1 (6) to read “those delivering the loads follow any protocols or rules that apply at the processor’s facility.”
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119/11 cont. AND THAT the Policy be reviewed at such time as the SCRD proceeds with changes to its recycling program or enters into a new contract for the processing of collected recyclable materials.
Recommendation No. 16 Monthly Report for February 2011
THAT the Section Secretary’s report entitled “Monthly Report for February 2011” be received.
Recommendation No. 17 Community Bus
THAT staff report back to a future Infrastructure Services Committee meeting providing information and costs on the possibility of purchasing a community bus for use on collector routes at the south end of the coast (possibly with gas tax funds) and the possibility of using the Pender Harbour community bus.
Recommendation No. 18 Electoral Area Directors Forum - Review
THAT the Chief Administrative Officer’s report regarding Electoral Area Directors Forum – Review be received;
AND THAT the Chief Administrative Officer and Chair be directed to deal with the issues identified as follows:
• The Top 5 priorities are identified as follows: Item #1- Expanding list of services, include tree cutting Item #5- Boundary expansion Item #6- Service reviews Item #13- Subdivisions for relatives Item #16- Cosmetic use of Pesticides
• If topic comes up, support for Item #3 – Electoral Area Planning • Items that are not a priority
Item #2 Interference with staff/officials Item #11 Business license Item #17 Regulating outdoor lighting except as included in
120/11 THAT the Planning and Development Committee recommendation No. 18 of March 10, 2011 be received, adopted and acted upon as follows:
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Recommendation No. 18 – Bylaw 310.136
THAT the report titled “Zoning Bylaw Amendment No. 310.136” (Amendments to Implement the Elphinstone OCP), dated March 3, 2011 be received;
AND THAT Bylaw 310.136 be forwarded to the March 10, 2011 Board for consideration of adoption.
CARRIED
MOTIONS
CEO Forum It was moved and seconded
121/11 THAT Director Nohr be authorized to attend the Chief Executive Officer Forum on Wednesday, March 23, 2011 and the UBCM Governance Committee on March 17th and 18th, 2011;
AND THAT expenses and daily stipend be paid for attendance at these two events.
CARRIED
APC Appointments It was moved and seconded
122/11 THAT the resignation of Ed Lands from the Area D Advisory Planning Commission be accepted. CARRIED
Community Forests It was moved and seconded
123/11 THAT Garry Nohr be appointed as the observer to Community Forest Advisory Committee and Lee Turnbull appointed as Alternate.
CARRIED
Agreement It was moved and seconded
124/11 THAT the Chair and Corporate Officer be authorized to sign the Loan Agreement, Grant Agreement and Project Reporting Grant Agreement for the Green Municipal Fund (GMF) Project No. 9474; Secure Drinking Water Quality and Quantity in Electoral Area A.
CARRIED
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BYLAWS
Bylaw 428.12 It was moved and seconded
125/11 THAT “Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No. 428.12, 2011” be read a first time.
CARRIED
Bylaw 428.12 It was moved and seconded
126/11 THAT “Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No. 428.12, 2011” be read a second time.
CARRIED
Bylaw 428.12 It was moved and seconded
127/11 THAT “Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No. 428.12, 2011” be read a third time.
CARRIED
Bylaw 428.12 It was moved and seconded
128/11 THAT “Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No. 428.12, 2011” be adopted.
CARRIED
Bylaw 431.12 It was moved and seconded
129/11 THAT “Sunshine Coast Regional District Waste Collection Amendment Bylaw No. 431.12, 2011” be read a first time.
CARRIED
Bylaw 431.12 It was moved and seconded
130/11 THAT “Sunshine Coast Regional District Waste Collection Amendment Bylaw No. 431.12, 2011” be read a second time.
CARRIED
Bylaw 431.12 It was moved and seconded
131/11 THAT “Sunshine Coast Regional District Waste Collection Amendment Bylaw No. 431.12, 2011” be read a third time.
CARRIED
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Bylaw 431.12 It was moved and seconded
132/11 THAT “Sunshine Coast Regional District Waste Collection Amendment Bylaw No. 431.12, 2011” be adopted.
CARRIED
Bylaw 310.136 It was moved and seconded
133/11 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.136, 2010” be adopted.
CARRIED
The Board moved In Camera at 8:57 p.m.
IN CAMERA It was moved and seconded
134/11 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (1) (c), (g), and (k) of the Community Charter as “labour relations or other employee relations”, “litigation or potential litigation affecting the municipality;” and “negotiations and related discussions respecting the proposed provision of a municipal service …” are to be discussed.
CARRIED
The Board moved out of In Camera at 9:08 p.m.
ADJOURNMENT It was moved and seconded
135/11 THAT the Regular Board meeting be adjourned.
Sunshine Coast Community Forest Operated by Sechelt Community Projects Inc.
March 15, 2011 Sunshine Coast Regional District 1975 Field Road Sechelt, BC V0N 3A1 Attention: Garry Nohr, Chairman and Ms. Teresa Fortin In response to an e-mail correspondence from Teresa Fortin dated March 10, 2010, I confirm that the Chair of SCCF, John R. Henderson, is not in the country this week however the following is our response to your questions.
1) When is the Block scheduled for harvest? This block was advertized in the local newspapers and our website in February for logging
this spring. A local contractor was awarded the work and will commence sometime in the near future when he is available and no later than the beginning of May.
2) Please confirm which areas will be harvested. The net area of the block is 23.0 and only the north east section of about 11 ha. will be
logged this year. There is no plans to log the rest of the block at this time until other market conditions change.
3) What is the age of the forest to be harvested? The age of the trees in this block, except for the retained veterans, is 110-125years. 4) What is the volume to be harvested and the species mix? The estimated volume is 11,000m3 of fir (69%), hemlock (19%) and cedar (10%). 5) Could he describe how large veteran trees are being accommodated in the block? Large veteran trees are retained unless they cause significant safety risk that cannot be
planned around. This is consistent with our Community Forest Operating Plan Guidelines and what we have done in all our blocks since 2007.
6) Could he describe the logging practices near Wilson Creek?
The closest point we will be to Wilson Creek is 30 meters. The plan is to fall and yard away from the creek.
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March 15, 2011 SUNSHINE COAST COMMUNITY FOREST Page 2 of 3
7) When is the Block scheduled for harvest? This block was advertized in the local newspapers and our website in February for logging
this spring. A local contractor was awarded the work and will commence sometime in the near future when he is available and no later than the beginning of May.
8) Please confirm which areas will be harvested. The net area of the block is 23.0 and only the north east section of about 11 ha. will be
logged this year. There is no plans to log the rest of the block at this time until other market conditions change.
9) What is the age of the forest to be harvested? The age of the trees in this block, except for the retained veterans, is 110-125years. 10) What is the volume to be harvested and the species mix? The estimated volume is 11,000m3 of fir (69%), hemlock (19%) and cedar (10%). 11) Could he describe how large veteran trees are being accommodated in the block? Large veteran trees are retained unless they cause significant safety risk that cannot be
planned around. This is consistent with our Community Forest Operating Plan Guidelines and what we have done in all our blocks since 2007.
12) Could he describe the logging practices near Wilson Creek? The closest point we will be to Wilson Creek is 30 meters. The plan is to fall and yard away
from the creek. 13) Are there any buffers along the OGMAs? If so, please discuss the details. Although it is not required, we have left an additional distance between the OGMA and the
falling block boundary. We also plan to prune the trees of branches in order to make them more windfirm.
14) Please describe the retention/leave tree pattern? How will this mitigate blowdown? Retention and wildlife tree patches (WTP) have been left as per the map as part of the
retention design. These will further protect the OGMA boundary by breaking wind patterns. 15) How will the block relate to existing neighbouring harvested blocks? I am not sure the aspect of the question. Please clarify the information you want.
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March 15, 2011 SUNSHINE COAST COMMUNITY FOREST Page 3 of 3
16) How will spruce and white pine species be addressed? Most White pine trees are retained in all our blocks. There is some young spruce
trees in a machine free zone north of the area marked as Retention E. These are immature and marked broadly for retention.
17) The Regional District has asked BCTS to conduct a CWAP on Wilson Creek. The
Regional District is considering this request of SCPI. We have been in receipt of the same request from the SCCA and ELF. We undertook
a watershed hydrological assessment in 2009 and the results were reported in March of 2010. We see no reason for a CWAP.
18) The Regional District is in the process of developing a protocol Agreement w/ BCTS. Is
there interest in entering a Protocol Agreement w/ the SCRD? There is no requirement for SCPI to have an MOU with the SCRD. However, we are
open to looking at your proposed MOU with BCTS to see if there is an advantage to it.
The (SCRD) Board also wanted to pass on that the above questions are a starting
point, and hope you will be prepared for discussion that may arise from these questions.
SCPI would prefer to come to a meeting prepared to answer specific questions sent rather than responding unprepared to general questions. We have some questions that we would like to see answered before any meeting.
1. Is the meeting open to the public? 2. Are the public allowed to ask questions of delegations? 3. Is there control of the meeting so that delegations are protected from harassment
during and after the presentations? 4. Were these questions from the SCRD board, technical staff or a previous delegation? 5. For what purpose are the questions? Are they for fact finding, decision making or in
response to a delegation? Yours truly,
Kevin W. Davie Operations Manager
23
SCRD STAFF REPORT
DATE: March 17, 2011
TO: Regular Board – March 24, 2011
FROM: John France – Chief Administrative Officer
RE: CHIEF ADMINISTRATOR’S REPORT
RECOMMENDATION
That the Board receive this report for information.
TOPIC COMMENTS Langdale Dock Report to Committee January CAS. Staff to meet with Dir.
Turnbull on suggested changes. Staff, Directors Nohr & Turnbull met on Feb 22nd. Back to discussions with BC Ferries – meeting to be held on April 5th
TOG GACC Lease Awaiting comments back from Town of Gibsons
TOG Water Agreement Approved ISC February, minor changes worked out, MOU for remaining capital improvements and DCC bylaw amendments with TOG staff, agreement completion/signing to follow MOU.
SIB Water Waiting comments back from SIB- meeting will be scheduled for April/May.
Strategic Plan Revisions made, was sent to three local governments for comment this week, posted for comment on website by next week, and included in weekly ad. No public response, ToG responded and no comment from Sechelt and SIGD. Plan and suggested amendments to CAS March 3rd. Strategic Plan has been amended and will be forwarded to local governments March 18th with thank you note.
Purchasing Policy Adopted as amended. Policy is coming back to Board with minor amendments - March 24th CAS.
Strategic Plan Priorities Have met with managers to discuss plan and objectives. Progress update to come in November CAS or early December. Strategic Planning Targets meeting held January 10/11. Next update on Strategic Plan set for April.
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"D"
CAO Report continued – March 24, 2011
2
Director Remuneration Report received at CAS committee on Oct 28/10, Special
CAS meeting completed and direction given. Bylaw addressing decisions made will be sent to Board meeting February 10th. Bylaw adopted. Staff are working on a report to address the two outstanding issues (formula for increases to Director Remuneration on an ongoing basis and options for compensation when the Vice Chair is required to preside for a portion of a meeting) and will present the report to a future CAS meeting:
Vice Chair in acting capacity Benefits
(Staff to follow up on both) Chekwelp In process of putting together concepts around the service
agreement and the service agreement itself. Meeting held March 10th, ToG staff rep was present. Next step – prepare principles list to guide service agreement.
Budget Budget complete, final draft available April. Budget presentation made to District of Sechelt, Town of Gibsons and Sechelt Indian Government District.
Finance Working with Finance staff/Jackie to ensure major issues are being addressed. Treasurer hiring process progressing. Re-advertising position.
Regional District CEO/CAO meeting & MFA AGM/Forum
Scheduled to attend meeting and forum March 23 -24 with Chair in Victoria.
Regional Solid Waste Management Plan (RSWMP)
Met with the District of Sechelt staff to work on plan details and recycling issues. Report to Committee shortly. Meeting scheduled with the Town of Gibsons on March 15th at 1:00 pm.
Performance Appraisals In progress for all management staff – completion target March 31/2011.
I intend on keeping this report short however it will be developed further over time. I would appreciate feedback on the report and whether there are other items you wish to have an update on.
25
SUNSHINE COAST REGIONAL DISTRICT CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE
2011 – 2015 Financial Plan March 7, 2011
DRAFT RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE BUDGET MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC PRESENT: Chair B. Janyk
Directors D. Shugar L. Turnbull B. Wilbee (Alternate) G. Nohr K. Thirkell L. Lewis
J. Louie
ALSO PRESENT: Chief Administrative Officer J. France (Partial) Acting GM Corporate Services J. Day GM Community Services P. Fenwick Manager, Administrative Services A. Legault (Partial) Manager, Recreation B. Bauman (Partial) Manager, Parks C. McDowell (Partial) Chief Building Inspector/Bylaw Mgr. P. Longhi (Partial) Manager, Planning M. McMullen (Partial) Recording Secretary J. Fraser Media 0 Public 3 CALL TO ORDER 9:30 a.m. AGENDA The agenda was adopted as amended. Recommendation No. 1 2010 Surpluses The Corporate and Administrative Services Committee recommended that the Acting General Manager of Corporate Services’ report regarding remaining 2010 surpluses in various functions be received.
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"E"
Draft Recommendations from a R3 Budget Meeting held on March 7, 2011 Page 2 of 6 Recommendation No. 2 Referrals The Corporate and Administrative Services Committee recommended that the following reports be referred to the March 9th, 2011 Corporate and Administrative Services Committee meeting:
• Manager, Recreation – Recreation Facilities’ [670] Recreation Programming; and • Manager, Parks Services – Community Parks [650] 2011 R3 Decision Package.
BUDGETS Recreational Services Recommendation No. 3 Parks & Recreation Master Plan The Corporate and Administrative Services Committee recommended that the General Manager of Community Services’ report regarding Parks and Recreation Master Plan be received; AND THAT, with respect to the Parks and Recreation Master Plan, the 2011 – 2015 Financial Plan include $81,556 in 2011 and $43,914 in 2012 for a total of $125,470 and distributed by function according to the work involved for each, as follows: 2011 2012
• [650] Community Parks $29,081 $15,659 • [630] Joint Use 2,714 1,461 • [615] Recreation Facilities 42,652 22,966 • [665] Bike/Walkways 4,524 2,436 • [625] Pender Harbour Fitness 2,585 1,392
and Aquatic Centre
Director Turnbull opposed. Recommendation No. 4 Function 615-621 Recreational Facilities The Corporate and Administrative Services Committee recommended that $40,000 be included in the 2011 budget to conduct a departmental review of the four recreational facilities, with the cost distributed equally between them:
• $10,000 Gibsons Aquatic Centre [616]; • $10,000 Gibsons & Area Community Centre [617]; • $10,000 Sechelt Arena [620]; and • $10,000 Sechelt Aquatic Centre
AND THAT, as part of the request for proposal process, exploring the possible efficiencies, effectiveness and cost-saving of using the same firm or a combination of firms for the departmental review, as well as the Parks and Recreation Master Plan, as well as the departmental review, be explored with the respondents of the RFP; AND THAT staff contact the 3 short- listed applicants of the Parks and Master Plan RFP and report back to the March 9, 2011 Corporate and Administrative Services Committee meeting with any options on amalgamating the two projects;
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Draft Recommendations from a R3 Budget Meeting held on March 7, 2011 Page 3 of 6 AND FURTHER THAT the following budgets be referred to the March 9, 2011 Corporate and Administrative Services Committee meeting as amended:
• [615] Regional Recreation; • [616] Gibsons Aquatic Centre; • [617] Gibsons and Area Community Centre; • [620] Sechelt Arena; and • [621] Sechelt Aquatic Centre.
Recommendation No. 5 Recreational Facilities The Corporate and Administrative Services Committee recommended that any cost-saving realized from the departmental review on the four recreational facilities (Gibsons Aquatic Centre, Gibsons and Area Community Centre, Sechelt Arena and Sechelt Aquatic Centre) be placed in Appropriated Surplus to offset the recreational functions’ 2012 expense portion of the Parks & Recreation Master Plan. Recommendation No. 6 Recreational Facilities – BC Hydro Costs The Corporate and Administrative Services Committee recommended that the Manager of Recreation’s report regarding BC Hydro usage and costs for the recreational facilities be received. Recommendation No. 7 Function 625 – Pender Harbour Pool The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Pender Harbour Pool [625] be approved as presented. The Committee recessed at 11:00 a.m. to 11:16 a.m. Recommendation No. 8 Function 400 - Cemetery The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be transferred to an operating reserve in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Cemetery [400] be approved as amended. Recommendation No. 9 Function 630 – School Facilities Joint-Use The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be used to offset 2011 taxation; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for School Facilities Joint-Use [630] be approved as amended.
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Draft Recommendations from a R3 Budget Meeting held on March 7, 2011 Page 4 of 6 Recommendation No. 10 Function 650 Community Parks The Corporate and Administrative Services Committee recommended that the budget for Community Parks be referred to the March 9, 2011 Corporate and Administrative Services Committee meeting as presented. Recommendation No. 11 Gas Tax Funding The Corporate and Administrative Services Committee recommended that the Accounting Technician’s report regarding Gas Tax Funding be received. Recommendation No. 12 Function 665 – Bikeways/Walkways Decision Package The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be used to offset taxation in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Bikeways/Walkways [665] be approved as amended. Recommendation No. 13 Function 670 – Regional Recreational Programs The Corporate and Administrative Services Committee recommended that the budget for Regional Recreational Programs [670] be referred to the March 9, 2011 Corporate and Administrative Services Committee. Recommendation No. 14 Function 680 – Dakota Ridge Recreation The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Dakota Ridge Recreation [680] be approved as presented. The Committee recessed from 12:12 p.m. to 1:00 p.m. Planning and Development Services Recommendation No. 15 Function 500 – Regional Planning The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Regional Planning [500] be approved as presented. Recommendation No. 16 Function 504 – Rural Planning The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Rural Planning [504] be approved as presented. Recommendation No. 17 Function 515 – Heritage Conservation Service The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be used to offset taxation in 2011;
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Draft Recommendations from a R3 Budget Meeting held on March 7, 2011 Page 5 of 6 AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Heritage Conservation Service [515] be approved as presented. Protective Services Recommendation No. 18 Function 520 – Building Inspection The Corporate and Administrative Services Committee recommended that the Chief Building Inspector and Bylaw Manager’s report regarding zero taxation impacts on Building Inspection [520] be received; AND THAT, for the years 2012 to 2015, taxation be reduced to $50,000 per year; AND THAT Required Revenue, Line Item 01-1-520-146 be increased as follows to determine whether a permit fee increase is warranted:
• Year 2012 - $ 60,081; • Year 2013 - $ 71,993; • Year 2014 - $83,507; and • Year 2015 - $95,201
AND FURTHER THAT the 2011 – 2015 Financial Plan for Building Inspection [520] be approved as amended. Recommendation No. 19 Function 200 – Bylaw Enforcement The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Bylaw Enforcement [200] be approved as presented. Recommendation No. 20 Function 204 – Halfmoon Bay Smoke Control The Corporate and Administrative Services Committee recommended that 5-Year Financial Plan, Years 2011 – 2015, for Halfmoon Bay Smoke Control [204] be approved as presented. Recommendation No. 21 Function 206 - Roberts Creek Smoke Control The Corporate and Administrative Services Committee recommended the 5-Year Financial Plan, Years 2011 – 2015, for Roberts Creek Smoke Control [206] be approved as presented. Recommendation No. 22 Function 290 - Animal Control The Corporate and Administrative Services Committee recommended that 5-Year Financial Plan, Years 2011 – 2015, for Animal Control [290] be approved as presented. Recommendation No. 23 Function 210 Gibsons & District Fire Protection The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Gibsons & District Fire Protection [210] be approved as presented.
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Draft Recommendations from a R3 Budget Meeting held on March 7, 2011 Page 6 of 6 Recommendation No. 24 Function 212 - Roberts Creek Fire Protection The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be transferred to reserves; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Roberts Creek Fire Protection be approved as amended. Recommendation No. 25 Function 216 – Halfmoon Bay Fire Protection The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be transferred to reserves; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Halfmoon Bay Fire Protection [216] be approved as amended. Recommendation No. 26 Function 218 – Egmont Fire Protection The Corporate and Administrative Committee recommended that the remaining 2010 surplus be transferred to reserves; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Egmont Fire Protection [218] be approved as amended. Recommendation No. 27 Function 220 - Emergency Telephone 911 The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Emergency Telephone 911 [220] be approved as presented. Recommendation No. 28 Function 222 - Emergency Planning The Corporate and Administrative Services Committee recommended that the remaining 2010 surplus be transferred to a Machinery and Equipment capital reserve; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Emergency Planning [222] be approved as amended. ADJOURNMENT 3:35 p.m.
31
SUNSHINE COAST REGIONAL DISTRICT
CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE 2011 – 2015 Financial Plan
March 8, 2011 DRAFT RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE BUDGET MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC PRESENT: Chair B. Janyk
Directors D. Shugar L. Turnbull B. Wilbee (Alternate) G. Nohr K. Thirkell
L. Lewis J. Louie
ALSO PRESENT: Chief Administrative Officer J. France Acting GM Corporate Services J. Day GM Infrastructure Services B. Shoji (Partial) Manager, Transportation & Facilities B. Sagman (Partial) Manager, Ports C. Bowles (Partial) Fleet Maintenance Supervisor B. Proctor (Partial) Accounting Technician T. Perreault Recording Secretary J. Fraser Media 0 Public 2 CALL TO ORDER 9:37 a.m. AGENDA The agenda was adopted as amended. Recommendation No. 1 Function 310 – Public Transit The Corporate and Administrative Services Committee recommended that the following reports be received:
• Manager of Transportation and Facilities - Public Transit [310] 2011 R3 Decision Package;
• Manager of Transportation and Facilities - Maintenance Facility [312] 2011 R3 Decision Package;
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"F"
Draft Recommendations from R3 Budget Meeting held March 8, 2011 Page 2 of 5
• Manager of Sustainable Services - Regional Solid Waste [350-353] 2011 R3 Decision Package; and
• Engineering Technician - Woodcreek Waste Water Treatment Facility. BUDGETS Transportation and Facilities Recommendation No. 2 Function 310 – Public Transit The Corporate and Administrative Services Committee recommended that the following adjustments be made to the 2011 budget:
• Increase BC Transit revenue funding by $60,000 in 2011 and $20,000 in Years 2012 to 2015; and
• Include a net increase of $5,300 in taxation to the 2011 base budget for the Saturday handyDART service
AND THAT the transit benchmarking program be deferred to 2012 budget discussions; AND FURTHER THAT the 5-Year Financial Plan, Years 2011 – 2015, for Public Transit [310] be approved as amended. Recommendation No. 3 Function 312 - Maintenance Facility The Corporate and Administrative Services Committee recommended that $10,650 be included in the 2011 budget for the integration of the fuel management system with the Cartegraph maintenance management software; AND THAT $4,350 of this project be funded from 2010 surplus and $6,300 from grant funds; AND FURTHER THAT the 5-Year Financial Plan, Years 2011 – 2015 for Maintenance Facility [312] be approved as amended. Recommendation No. 4 Function 313 - Building Maintenance Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015 for Building Maintenance Services [313] be approved as presented. Recommendation No. 5 Functions 345 - Ports The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Ports [345] be approved as presented. Recommendation No. 6 Function 320 Regional Street Lighting The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Regional Street Lighting [320] be approved as presented.
33
Draft Recommendations from R3 Budget Meeting held March 8, 2011 Page 3 of 5 Recommendation No. 7 Functions 322 – 342 Street Lighting The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for the following functions be approved as presented:
• [322] Langdale Street Lighting; • [324] Granthams Street Lighting; • [326] Veterans Street Lighting; • [328] Spruce Street Lighting; • [330] Woodcreek Street Lighting; • [332] Fircrest Street Lighting; • [334] Hydaway Street Lighting; • [336] Sunnyside Street Lighting; • [340] Burns Street Lighting, and • [342] Stewart Road Street Lighting.
The Committee recessed at 10:45 a.m. to 1:00 p.m. Recommendation No. 8 Function 350 – 353 Regional Solid Waste The Corporate and Administrative Services Committee recommended that $100,000 be included in the 2011 budget for the Solid Waste Management Plan implementation and funded as follows:
• $49,001 from Appropriated Surplus; and • $50,999 from an increase in tipping fees, with staff providing a report to a future
Committee meeting as to the exact fee increase required
AND THAT the report also provide information on how the fee increase program will be rolled out, including the refuse collection fee increase, with consideration given to a potential eco fee as part of the tipping fee. AND FURTHER THAT the 5-Year Financial Plan, 2011 – 2015, for the following functions be approved as follows:
• [350] Regional Solid Waste as amended; • [351] Pender Harbour Landfill as presented; • [352] Sechelt Landfill as amended; • [353] Regional Recycling as presented; and • [355] Refuse Collection as presented.
. Director Lewis opposed. Recommendation No. 9 Function 382 Woodcreek Park Waste Water Plant The Corporate and Administrative Services Committee recommended that Woodcreek Park Sewer User Rate Bylaw No. 430 be amended to reduce the annual frontage fee from $160 to $100;
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Draft Recommendations from R3 Budget Meeting held March 8, 2011 Page 4 of 5 AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for the Woodcreek Park Waste Water Plant [382] be approved as amended. Recommendation No. 10 Function 381 – 393 Waste Water Plants The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015 for the following waste water plant functions be approved as presented:
Recommendation No. 11 Function 365 - North Pender Harbour Water Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for North Pender Harbour Water Services [365] be approved as presented. Recommendation No. 12 Function 366 - South Pender Harbour Water Services The Corporate and Administrative Services Committee recommended that the following adjustments be made to the budget years from 2012 to 2015 for the South Pender Harbour Water Treatment borrowing:
• Debt Charge Principal, Line Item 02-2-366-505 increased by $24,500; and • Debt Charge Interest, Line Item 02-2-366-506 increased by $18,250
AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for South Pender Harbour Water Services [366] be approved as amended. Recommendation No. 13 Regional Water Service [370] The Corporate and Administrative Services Committee recommended that Cylinder – Chemical, Line Item 01-2-370-255 be reduced to 0 in Years 2012 to 2015; AND THAT the 5-Year Financial Plan, Years 2011 – 2015 for Regional Water Service [370] be approved as amended.
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Draft Recommendations from R3 Budget Meeting held March 8, 2011 Page 5 of 5 Recommendation No. 14 Regional Water Services [371-379] The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for the following functions be approved as presented:
• [371] Regional Water Services: Water Quality Control; • [372] Regional Water Services: Purification and Treatment; • [373] Regional Water Services: Primary Water Supply; • [374] Regional Water Services: Transmission and Distribution; • [375] Regional Water Services: Pumping; • [376] Regional Water Services: New Connections; • [377] Regional Water Services: Mains Replacement; • [378] Regional Water Services: New Construction, and • [379] Regional Water Services: Chapman Water Treatment Plant.
ADJOURNED 2:40 p.m.
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SUNSHINE COAST REGIONAL DISTRICT CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE
2011 – 2015 Financial Plan March 9, 2011
DRAFT RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE BUDGET MEETING HELD IN THE BOARD ROOM OF THE REGIONAL DISTRICT OFFICE AT 1975 FIELD ROAD, SECHELT, BC PRESENT: Chair B. Janyk
Directors D. Shugar L. Turnbull B. Wilbee (Alternate) G. Nohr
K. Thirkell L. Lewis
ALSO PRESENT: Chief Administrative Officer J. France Acting GM Corporate Services J. Day GM Community Services P. Fenwick (Partial) Area Manager, Recreation B. Bauman (Partial) Chief Building Inspector/Bylaw Mgr P. Longhi (Partial) Community Energy Manager J. Stroman (Partial) Facility Operations Supervisor K. Robinson (Partial) Recording Secretary J. Fraser Media 0 Public 4 CALL TO ORDER 9:41 a.m. AGENDA The agenda was adopted as amended to include the following
verbal reports:
• Manager, Community Services - Feedback from Parks and Recreation Master Plan RFP Respondents Concerning a Recreation Service Departmental Review; and
• Manager, Community Services - Adjustments to Sechelt Aquatic Centre, Function 621.
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"G"
Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 2 of 10 REPORTS Recommendation No. 1 Reports The Corporate and Administrative Services Committee recommended that the following reports be received for information:
• Manager, Community Services - Feedback from Parks and Recreation Master Plan RFP Respondents Concerning a Recreation Service Departmental Review;
• Manager, Community Services - Adjustments to Sechelt Aquatic Centre, Function 621; • Manager, Parks Services regarding Community Parks [650] 2011 R3 Decision Package; • Manager, Sustainable Services regarding Corporate Sustainability [135] 2011 R3
Decision Package; • Chief Administrative Officer regarding the Museum Function; and • Chief Administrative Officer regarding the 2011 Budget Process.
CORRESPONDENCE Recommendation No. 2 Correspondence The Corporate and Administrative Services Committee recommended that the following correspondence be received for information:
• Pender Harbour Chamber of Commerce regarding a request for funding for two portable toilets in the Hospital Bay area; and
• Sunshine Coast Special Olympics regarding 2011 grant-in-aid funding.
BUDGETS Recommendation No. 3 Function 616-621 Recreational Facilities Function 670 Recreational Programs The Corporate and Administrative Services Committee recommended that the following adjustments to the 2011 R3 budget be approved to reallocate expenditures and associated revenues in the amount of $15,309 from Gibsons and Area Community Centre, Function 617 and Sechelt Aquatic Centre, Function 621 to Regional Recreation Programs, Function 670:
Gibsons & Area Community Centre, Function 617, Reductions: • $5,165, Instructional Programs Expense, Line Item 01-2-617-272 • $419, Administrative Fees Expense, Line Item 01-2-617-200 • $5,584, Instructions Program Revenues, Line Item 01-1-617-041
Sechelt Aquatic Centre, Function 621, Reductions: • $9,000 Instructional Programs expense, Line Item 01-2-621-272 • $725 Administrative Fees expense, Line Item 01-2-621-200 • $9,725 Instruction Programs revenues, Line Item 01-1-621-041
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 3 of 10
Regional Recreational Programs, Function 670, Additions: • $14,165, Instructional Programs expense, Line Item 01-2-670-272 • $1,144 Administrative Services expense, Line Item 01-2-670-200 • $15,309 Summer Programs revenue, Line Item 01-1-670-038 • $4,892 Prior Year Surplus revenue, Line Item 01-1-670-150 • $4,892 Transfer to Operating Reserve, Line Item 01-2-670-492
AND THAT the 2011 – 2015 Financial Plan for the following budgets be approved as amended:
• [617] Gibsons & Area Community Centre; • [621] Sechelt Aquatic Centre; and • [670] Regional Recreation Programming
AND FURTHER THAT the 2011 – 2015 Financial Plan for the following budgets be approved as presented:
• [616] Gibsons Aquatic Centre; and • [621] Sechelt Arena.
The Committee recessed at 9:56 a.m. and reconvened at 11:14 a.m. Alternate Director Wilbee re-joined the meeting at 11:30 a.m. Recommendation No. 4 Function 648 Museums The Corporate and Administrative Services Committee recommended that the 2010 surplus be included in the 2011 budget as a maintenance reserve for the building occupied by the Sunshine Coast Museum & Archives in the Town of Gibsons, with the utilization of these funds being contingent on a full accounting of the expenses to the Committee; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Museums [648] be approved as amended. Recommendation No. 5 Function 650 Parks The Corporate and Administrative Services Committee recommended that, with respect to the 2010 surplus, 50% be transferred to an operational reserve and 50% used to offset the Community Parks function’s portion of the new Recreation and Master Plan in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Parks [650] be approved as amended. Director Turnbull opposed. Recommendation No. 6 Function 615 Recreational Facilities The Corporate and Administrative Services Committee recommended that the 2011 budget include $300,000 to cover reasonable costs of repairs that may be recovered from the actionable deficiencies of the Gibsons and Area Community Centre and the Sechelt Aquatic Centre;
39
Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 4 of 10 AND THAT these funds only be accessed by Board resolution; AND FURTHER THAT these funds be allocated by way of internal borrowing with reasonable interest being paid by the function. The Committee recessed at 12:09 p.m. and reconvened at 1:00 p.m. Development Services Recommendation No.7 Function 531 - Economic Development Area A The Corporate and Administrative Services Committee recommended that the 2010 surplus be used to offset taxation in 2011; And that a grant of up to $4,500 be provided to the Pender Harbour and Egmont Chamber of Commerce to provide, maintain and remove two portable toilets for the time period of May 1st to October 31, 2011 at or near the present site of the toilets at the Hospital Bay location; AND THAT the Chamber of Commerce agrees to deal with any complaints or feedback from the public and/or the vendor regarding these toilets; AND FURTHER THAT the 5-Year Financial Plan, Years 2011 – 2015, for Economic Development Area A [531] be approved as amended. Recommendation No. 8 Function 532 - Economic Development Area B The Corporate and Administrative Services Committee recommended that the 2010 surplus be transferred to Grants Conditional, Line Item 01-2-532-214 in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Economic Development Area B [532] be approved as amended. Recommendation No. 9 Function 533 - Economic Development Area D The Corporate and Administrative Services Committee recommended that the 2010 surplus be transferred to Grants Conditional, Line Item 01-2-533-214 in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Economic Development Area D [533] be approved as amended. Recommendation No. 10 Function 534 - Economic Development Area E The Corporate and Administrative Services Committee recommended that the 2010 surplus be transferred to Grants Conditional, Line Item 01-2-534-214 in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Economic Development Area E [534] be approved as amended.
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 5 of 10 Recommendation No. 11 Function 535 - Economic Development Area F The Corporate and Administrative Services Committee recommended that the 2011 surplus be transferred to Grants Conditional, Line Item 01-2-535-214 in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Economic Development Area F [535] be approved as amended. Recommendation No. 12 Function 540 – Hillside Development Project The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Hillside Development Project [540] be approved as presented. General Government Services Recommendation No. 13 Function 110 - General Government The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for General Government [110] be approved as presented. Recommendation No. 14 Function 111 - Legislative Services Function 112 - Administrative Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Legislative Services [111] and Administrative Services [112] be approved as presented. The Committee recessed from 12:06 p.m. to 12:40 p.m. Recommendation No. 15 Function 135 - Corporate Sustainability The Corporate and Administrative Services Committee recommended that an eco-energy fee be endorsed as a concept, with the issue being referred to a future Community Services meeting for further discussion; AND THAT, if implemented, a new line item number be established in the budget for this revenue; AND THAT staff be authorized to apply for the seed grant or similar funding; AND FURTHER THAT the 5-Year Financial Plan, 2011 – 2015, for Corporate Sustainability [135] be approved as amended. Recommendation No. 16 Function 118 - Sunshine Coast Regional Hospital District
Administration The Corporate and Administrative Services Committee recommended that the 2010 surplus be used to reduce taxation;
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 6 of 10 AND THAT the 5-Year Financial Plan, 2011 – 2015, for Sunshine Coast Regional Hospital District Administration [118] be approved as amended. Recommendation No. 17 Function 121 - Grants-in-Aid (Area A) The Corporate and Administrative Services Committee recommended that, based on the final accounting of the project, a grant of up to $7,000 be provided to the Sunshine Coast Museum & Archives Society over 2011 and 2012 toward the roof replacement of the building they occupy in the Town of Gibsons; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Area A [121] be approved as presented. Recommendation No. 18 Function 122 - Grants-in-Aid (Area B) The Corporate and Administrative Services Committee recommended that Grants Unconditional, Line Item 01-2-122-212, be increased by $3,500 for 2011 only; AND THAT, based on the final accounting of the project, a grant of up to $7,000 be provided to the Sunshine Coast Museum and Archives Society over 2011 and 2012 toward the roof replacement of the building they occupy in the Town of Gibsons; AND FURTHER THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Area B [122] be approved as amended. Recommendation No. 19 Function 123 - Grants-in-Aid (Areas E and F) The Corporate and Administrative Services Committee recommended that, based on the final accounting of the project, a grant of up to $14,000 be provided to the Sunshine Coast Museum and Archives Society over 2011 and 2012 toward the roof replacement of the building they occupy in the Town of Gibsons; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Areas E and F [123] be approved as presented. Recommendation No. 20 Function 126 - Greater Gibsons Community Participation The Corporate and Administrative Services Committee recommended that the 2010 surplus be used to offset taxation in 2011; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Greater Gibsons Community Participation [126] be approved as amended.
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 7 of 10 Recommendation No. 21 Function 127 – Grants-in-Aid Area D The Corporate and Administrative Services Committee recommended that, based on the final accounting of the project, a grant of up to $7,000 be provided to the Sunshine Coast Museum and Archives Society over 2011 and 2012 toward the roof replacement of the building they occupy in the Town of Gibsons; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-aid Area D [127] be approved as presented. Recommendation No. 22 Sunshine Coast Museum & Archives Society The Corporate and Administrative Services Committee recommended that a letter be sent to the Town of Gibsons, District of Sechelt and the Sechelt Indian Government District advising them of the following rural areas’ commitment to contribute up to $7,000 each (based on the final accounting of the project) to the Sunshine Coast Museum and Archives Society, paid over 2011 and 2012, totalling $28,000 toward the roof replacement required to the building they occupy in the Town of Gibsons: Area A $ 7,000 Area B $ 7,000 Area D $ 7,000 Areas E and F $ 7,000 $28,000 AND THAT the letter request their participation in grant funding to this organization; AND FURTHER THAT, once the roof replacement is complete, a resolution be adopted by the Board recording the contributions made by the rural areas and municipalities and the date of the completion of the project. Recommendation No. 23 Special Olympics The Corporate and Administrative Services Committee recommended that an in-kind contribution of fitness services at the Gibsons and Area Community Centre and the Sechelt Aquatic Centre totalling $600 be provided to the Sunshine Coast Special Olympics for their silent auction being held on May 28, 2011; AND THAT the Recreation staff determine the most appropriate combination of services to contribute. Recommendation No. 24 Function 128 - Grants-In-Aid Area E The Corporate and Administrative Services Committee recommended that the 2010 surplus be included in Grants Unconditional, Line Item 01-2-128-212 in 2011; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Area E [128] be approved as amended.
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 8 of 10 Recommendation No. 25 Function 129 - Grants-in-Aid Area F The Corporate and Administrative Services Committee recommended that Grants Unconditional, Line Item 01-2-129-212 be decreased by $13,600 in 2011; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Area F [129] be approved as amended. Recommendation No. 26 Function 155 – Area F Feasibility The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Area F Feasibility [155] be approved as presented. Recommendation No. 27 Function 640 – Gibsons & District Public Library The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Gibsons & District Public Library [640] be approved as presented. Director Turnbull left the meeting at 2:50 p.m. Recommendation No. 28 Function 645 – Halfmoon Bay Library Service The Corporate and Administrative Services Committee recommended that the 2010 surplus be used to offset taxation in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Halfmoon Bay Library Service [645] be approved as amended. Recommendation No. 29 Function 646 – Roberts Creek Library Service The Corporate and Administrative Services Committee recommended that the 2010 surplus be used to offset taxation in 2011; AND THAT the 5-Year Financial Plan, Years 2011 – 2015, for Roberts Creek Library Service [646] be approved as amended. Recommendation No. 30 Function 125 - Grants-in-Aid Community Schools The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Grants-in-Aid Community Schools [125] be approved as presented. Director Lewis opposed. Recommendation No. 31 Function 130 - UBCM/AVICC Electoral Area Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for UBCM/AVICC Electoral Area Services [130] be approved as presented.
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 9 of 10 Recommendation No. 32 Function 131 - Elections – Electoral Area Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Elections - Electoral Area Services [131] be approved as presented. Recommendation No. 33 Function 140 - Member Municipality Debt The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Member Municipality Debt [140] be approved as presented. Recommendation No. 34 Function 151 – Area A Feasibility The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Feasibility Studies [151] be approved as presented. Recommendation No. 35 Function 665 – Bicycle/Walking Paths The Corporate and Administrative Services Committee that staff provide a report to a future Committee meeting on the implications of Area A joining Function 665 Bicycle/Walking Paths. Recommendation No. 36 Function 410 – Pender Harbour Health Care Clinic The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for Pender Harbour Health Care Clinic [410] be approved as presented. Recommendation No. 37 Function 113 - Financial Services The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for General Offices, Building Maintenance [113] be approved as presented. Recommendation No. 38 Function 114 - General Offices, Building Maintenance The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, Years 2011 – 2015, for General Offices, Building Maintenance [114] be approved as presented. Recommendation No. 39 Function 115 - Human Resources The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Human Resources [115] be approved as presented. Recommendation No. 40 Function 117 - Information Technology The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for Information Technology Services [117] be approved as presented.
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Draft Recommendations from a R3 Budget Meeting held on March 9, 2011 Page 10 of 10 Recommendation No. 41 Function 506 - Property Information & Mapping Services The Corporate and Administrative Services Committee recommended that the 2010 surplus be transferred to Appropriated Surplus; AND THAT the 5-Year Financial Plan, 2011 – 2015, for Property Information and Mapping Services [506] be approved as amended. Recommendation No. 42 Function 510 - House Numbering The Corporate and Administrative Services Committee recommended that the 5-Year Financial Plan, 2011 – 2015, for House Numbering [510] be approved as presented. Recommendation No. 43 Gibsons Aquatic Centre The Corporate and Administrative Services Committee recommended that the 2011 year-end Tangible Capital Asset report for the Gibsons Aquatic Centre be forwarded to a future Corporate and Administrative Services Committee meeting for discussion. Recommendation No. 44 2011 Budget Debriefing The Corporate and Administrative Services Committee recommended that a budget debriefing session be included at a future Corporate and Administrative Services Committee meeting. ADJOURNMENT 3:13 p.m.
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SUNSHINE COAST REGIONAL DISTRICT
PLANNING AND DEVELOPMENT COMMITTEE
March 10, 2011
DRAFT RECOMMENDATIONS FROM THE PLANNING AND DEVELOPMENT
COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST
REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC.
PRESENT: Chair L. Turnbull
Directors G. Nohr
D. Shugar
L. Lewis
B. Wilbee
B. Janyk
K. Thirkell
ALSO PRESENT: General Manager, Community Services P. Fenwick (in part)
Manager, Planning and Development M. McMullen
Senior Planner D. Rafael
Planner T. Fortin (in part)
Parks Planning Coordinator S. Adams (in part)
Recording Secretary D. Corbett
Media 1
Public 12
CALL TO ORDER 1:33 p.m.
AGENDA The amended Agenda was adopted as amended:
8a. Meeting with Community Forest
PETITIONS AND DELEGATIONS
Stacia Leech and Vicki Dobbyn, Affordable Housing Technical Advisory Group, regarding a
Sunshine Coast Affordable Housing Committee
Stacia Leech and Vicki Dobbyn provided background on developments leading to the creation of
the Memorandum of Understanding, Terms of Reference, and Coordinator Job Description for a
Sunshine Coast Affordable Housing Committee, included in the staff report on this agenda item.
They expressed thanks to local governments who had committed staff to this initiative.
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Ms. Leech pointed out that the most important role of this Committee would be to facilitate
partnerships to bring affordable housing dollars to the community for housing projects. An
example was provided of a regional housing committee with an Affordable Housing Trust Fund
in the Capital Regional District; managed by a non-profit organization, with six funding
agencies, it had provided housing targeting young working people and young families.
The delegation requested a refinement of the presented documents.
Discussion on this item was recessed to enable a scheduled conference call at 1:45 p.m.
Meagan and Connie Smith, (local residents) and applicant Cliff Jones via conference call,
regarding Development Variance Permit 337.135
Megan Smith gave a presentation that included images of the natural environment on and in the
vicinity of Jones Island, Middlepoint, and described concerns about the impact of the proposed
Jones Island development on the Sunset Cove human community and rich marine environment,
highlighting: tidal impacts on the island that could result in sewage, power or water breakdowns
and leakages; and impacts on the environment of construction activities, especially as the island
has no filtering system in terms of soil and sand.
Further concerns about regulatory and permit requirements were raised by Connie Smith, who
urged the Board to read the letters of concern that had been submitted by local residents
regarding the application.
Mr. Jones noted that the proposed development would utilize a composting toilet with no black
water used. He only recently had learned about adjacent residents’ concerns when he had
received their correspondence, which he said had been “a shocker”. He was uncertain now
whether he would go ahead with the plan; it would have to be okay with ecosystems and the
people around the island.
Director Wilbee offered comment on how this application measured up to the five criteria for a
variance, and noted that it would have a large effect.
PERMITS
Recommendation No. 1 – Development Variance Permit 337.135 (Jones)
The Planning and Development Committee recommended that the report titled “Development
The Planning and Development Committee recommended that staff bring back material about
existing Agricultural Advisory Committee members to the next in-camera Planning and
Development Committee when the AAC members are to be appointed by the Committee.
Recommendation No. 15 – Proposed Planning and Development Work Plan: 2011 - 2015
The Planning and Development Committee recommended that the report entitled “Proposed
Planning and Development Work Plan: 2011-2015” be received;
AND THAT staff incorporate comments from the Planning and Development Committee into
the report.
Recommendation No. 16 – Egmont Point Park
The Planning and Development Committee recommended that Egmont Point Park be included
on the agenda for the next Heritage Protocol Advisory Committee along with the staff report.
BYLAWS
Recommendation No. 17 – Bylaw 310.133 (Collura)
The Planning and Development Committee recommended that the report titled “Zoning Bylaw
Amendment No. 310.133 (Collura)” dated March 2, 2011 be received;
AND THAT Bylaw No. 310.133 (Collura) be forwarded to the SCRD Board for consideration of
Second Reading;
AND THAT pending Second Reading being given, a public hearing be scheduled to be held on
Thursday, April 14th
at 7:00 p.m. in the Sunshine Coast Regional District Board Room;
AND FURTHER THAT the Board delegate a Chair and Alternate Chair to conduct the public
hearing.
Recommendation No. 18– Bylaw 310.136 (Amendments to Implement the Elphinstone OCP)
The Planning and Development Committee recommended that the report titled “Zoning Bylaw
Amendment No. 310.136 (Amendments to Implement the Elphinstone OCP), dated March 3,
2011 be received;
AND THAT Bylaw 310.136 be forwarded to the March 10, 2011 Board for consideration of
adoption.
ADJOURNMENT 4:52 p.m.
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SUNSHINE COAST REGIONAL DISTRICT COMMUNITY SERVICES COMMITTEE
March 17, 2011
DRAFT RECOMMENDATIONS FROM THE COMMUNITY SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC
PRESENT: Chair D. Shugar Directors B. Janyk L. Lewis B. Smith (Alt) K. Thirkell L. Turnbull B. Wilbee (Alt) ALSO PRESENT: GM Community Services P. Fenwick Chief Building Inspector and Bylaw Manager P. Longhi Sechelt Area Recreation Manager B. Baumann Parks Manager C. McDowell Emergency Management Coordinator B. Elsner Recording Secretary L. Edstrom Public 7 Press 2 CALL TO ORDER 9:30 p.m. AGENDA The Agenda was adopted as amended. PETITIONS AND DELEGATIONS Joanne Bennison - Sunshine Coast Skating Club Joanne Bennison introduced members of the Sunshine Coast Skating Club and others in attendance. Written information on their presentation was distributed to the Committee. The Club asked the Committee to support their request for spring ice from April 11 to May 19 at the Sechelt Arena. They believe there is enough support from various user groups to cover the ice-related costs as they calculate them. The Chair thanked the Sunshine Coast Skating Club for their presentation.
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 2 Recommendation No. 1 2011 Spring Ice The Community Services Committee recommended that the report from the Recreation Services Manager dated March 7, the email from Bruce Bauman dated March 14 and the letter from the Sunshine Coast Skating Club dated March 17 regarding 2011 Spring Ice be received. Recommendation No. 2 2011 Spring Ice The Community Services Committee recommended that staff meet with all known ice user groups to review ice time to May 19, 2011 at the Sechelt Arena and to bring forward a report on potentially adding ice in the shoulder seasons for the March 24, 2011 Corporate and Administrative Services Committee. Recommendation No. 3 2011 Spring Ice The Community Services Committee recommended that Recreation staff and Finance staff meet to determine what the variable cost allocations will be for 2011 Spring Ice use from April 11 to May 19. COMMUNICATIONS Recommendation No. 4 Towns for Tomorrow Sechelt Aquatic Facility The Community Services Committee recommended that the correspondence from the District of Sechelt regarding Town for Tomorrow Sechelt Aquatic Facility be received. Recommendation No. 5 Dakota Ridge The Community Services Committee recommended that the correspondence from Carol and Edward Eades regarding a thank you for work done at Dakota Ridge be received and referred to the Dakota Ridge Advisory Committee for information. REPORTS Recommendation No. 6 Parks and Recreation Division Monthly Report The Community Services Committee recommended that the report from Parks and Recreation Division Monthly Report be received. Recommendation No. 7 Work Plan 2011 Parks Planning Coordinators The Community Services Committee recommended that the report from the Parks Services Manager regarding the 2011 Work Plan Parks Planning Coordinators be received. Recommendation No. 8 Work Plan 2011 Parks Planning Coordinators The Community Services Committee recommended that staff add to the 2011 work program a report on what is required to acquire Roberts Creek UREPs;
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 3 AND THAT previous Board directives regarding UREPS be updated. Recommendation No. 9 Encroachments on Right of Ways The Community Services Committee recommended that the issue of encroachments of brush/hedges on right of ways, i.e. impeding bike paths etc, be referred to the May 2, 2011 Transportation Committee meeting for discussion. Recess 11:00 a.m. Reconvene 11:17 a.m. Recommendation No. 10 Dakota Ridge Advisory Committee Minutes The Community Services Committee recommended that the Dakota Ridge Advisory Committee minutes of January 17, 2011 be received. Recommendation No. 11 Forest Service Road Dakota Ridge The Community Services Committee recommended that staff write to forest licensees and ask what their plans are for the maintenance of the Forest Service Road to Dakota Ridge and to promote cooperating on this initiative to ensure that the quality of the road surface is not compromised. Recommendation No. 12 Letter of Appreciation - Dakota Ridge Volunteers The Community Services Committee recommended that a letter of appreciation from the SCRD Board be forwarded to all Dakota Ridge volunteers and Dakota Ridge Advisory Committee members for distribution at their wrap-up appreciation barbeque in April. Recommendation No. 13 Recreation and Parks Services Advisory Committee Minutes The Community Services Committee recommended that the Recreation and Parks Services Advisory Committee minutes of March 7, 2011 be received. Recommendation No. 14 Parks and Recreation Master Plan The Community Services Committee recommended that the Parks and Recreation Master Plan consultant review committee be increased to four (4) members to include Director Thirkell as a municipal member. Recommendation No. 15 Hall Rental Policy The Community Services Committee recommended that staff develop a hall policy clarifying hall etiquette and renting to specific groups.
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 4 Recommendation No. 16 Community Garden - Community Schools The Community Services Committee recommended that the issue of grant-in-aid funding Community School garden projects be deferred to the March 24, 2011 Corporate and Administrative Services Committee regarding: (1) Area D interest in participating; (2) determine whether Area B will participate; and, (3) forwarding a letter to SD46 stating Area interest and asking them to authorize their school to participate. Recommendation No. 17 RFP Parks and Recreation Master Plan The Community Services Committee recommended that the verbal report from staff regarding the Parks and Recreation Master Plan RFP be received and that a date for interviews in April is determined. Recommendation No. 18 Traffic Count GACC The Community Services Committee recommended that staff obtain a traffic counter to determine the level of traffic through the Gibsons and Area Community Centre driveways. Recess 12:15 p.m. Reconvene 1:32 p.m. COMMUNICATIONS Recommendation No. 19 Smoke Free Outdoor Public Spaces The Community Services Committee recommended that the correspondence from the Heart and Stroke Foundation regarding smoke free outdoor public spaces be received. Recommendation No. 20 Open Burning Smoke Control Regulation The Community Services Committee recommended that the correspondence from the Ministry of Environment regarding Open Burning Smoke Control Regulation be received. Recommendation No. 21 School Community Connections The Community Services Committee recommended that the correspondence from UBCM regarding School Community Connections be received. Recommendation No. 22 Hillside Development Group The Community Services Committee recommended that the correspondence from Dawn Bezaire resigning from the Hillside Development Group be received; AND THAT the SCRD writes a letter of appreciation.
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 5 Recommendation No. 23 RCMP Contract Renewal The Community Services Committee recommended that the correspondence from UBCM regarding RCMP Contract Renewal update on negotiations be received. Recommendation No. 24 RCMP Contract Renewal The Community Services Committee recommended that the letter previously received from the Community Services Society endorsed by the RCMP regarding the provincial allocation of rural contributions of Police Based Victims Services be forwarded to UBCM bringing this issue to their attention and asking that it be included in RCMP contract negotiations, with a cover letter explaining the issue. Recommendation No. 25 RCMP Contract Renewal The Community Services Committee recommended that clarification be obtained from UBCM regarding RCMP Contract Renewal action item as follows: “Local community policing committees are contemplated in the current Police Act, and over the coming year more attention will be focused on developing support for such committees.” noting the SCRD currently has a Policing Committee and seeking more information on the support for these committees. REPORTS Recommendation No. 26 Monthly Report The Community Services Committee recommended that the January and February monthly Building Statistics reports from the Chief Building Inspector and Bylaw Manager be received. Recommendation No. 27 2010 Year End Statistics The Community Services Committee recommended that the 2010 Year End Statistics report from the Chief Building Inspector and Bylaw Manager be received. Recommendation No. 28 Sunshine Coast Emergency Program 2010 Annual Report The Community Services Committee recommended that the Sunshine Coast Emergency Program 2010 Annual Report be received.
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 6 Recommendation No. 29 Sunshine Coast Emergency Program The Community Services Committee recommended that a letter be forwarded to the Hon. Shirley Bond, Minister of Public Safety and Solicitor General, Province of BC and Hon. Vic Toews, Minister of Public Safety, Government of Canada regarding funding concerns for emergency preparedness and training with copies to John Weston, MP, Nicholas Simons, MLA, Union of BC Municipalities, Federal of Canadian Municipalities, attaching the previous letter sent by Bill Elsner, President of BC Association of Emergency Managers. Recommendation No. 30 Sunshine Coast Emergency Program The Community Services Committee recommended that the SCRD Communication Officer prepare a communication strategy regarding Emergency Neighbourhood Preparedness Plans. Recommendation No. 31 Emergency Program Training Funds The Community Services Committee recommended that a late resolution be drafted for AVICC asking the Province to restore emergency management training funds; AND THAT the Manager of Legislative Services forward the wording of the resolution to the March 24, 2011 Corporate and Administrative Services Committee and then be forwarded to the March 24th Board meeting for adoption. Recommendation No. 32 Sunshine Coast Emergency Program Planning Committee Minutes The Community Services Committee recommended that the Sunshine Coast Emergency Program Planning Committee Minutes of February 23, 2011 be received. Recommendation No. 33 Sunshine Coast Policing Committee Minutes The Community Services Committee recommended that the Sunshine Coast Policing Committee Minutes of February 28, 2011 be received. Director Thirkell left the meeting at 3:00 p.m. Recess 3:00 p.m. Reconvene 3:15 p.m. Recommendation No. 34 GDVFD 2010 Annual Report The Community Services Committee recommended that the Gibsons and District Volunteer Fire Department 2010 Annual Report be received. Recommendation No. 35 RCVFD 2010 Annual Report The Community Services Committee recommended that the Roberts Creek Volunteer Fire Department 2010 Annual Report be received
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C o m m u n i t y S e r v i c e s C o m m i t t e e M a r c h 1 7 , 2 0 1 1 P a g e | 7 Reccommendation No. 36 Roberts Creek Volunteer Fire Department The Community Services Committee recommended that staff check UBCM resolutions regarding the following recommendation in the Roberts Creek Volunteer Fire Department Annual Report that:
“The federal government should be encouraged to pass legislation to allow a $3000 tax credit for volunteer fire fighters. Any incentives that can be offered as an aid to recruitment and retention of volunteers will be welcomed by fire departments.”
Director Janyk left the meeting at 3:20 p.m. Recommendation No. 37 Bylaw Enforcement Notification (BEN) Workshop Notes The Community Services Committee recommended that the report from the Chief Building Inspector and Bylaw Manager regarding Bylaw Enforcement Notification (BEN) Workshop Notes of February 3, 2011 be received; AND THAT staff prepare a report for the April Community Services Committee regarding (1) can higher qualifications for arbitrators be embedded in a bylaw, (2) retain the mechanism regarding the ability to use the provincial court to dispute the amount of a fine as done now in Chilliwack, and, (3) establish a board policy; AND FURTHER THAT “outdoor watering” and “ports” be include in a two year pilot project. Recommendation No. 38 Bylaw 631 Fire Regulations The Community Services Committee recommended that the report from the Chief Building Inspector and Bylaw Manager regarding the proposed SCRD Fire Protection Bylaw No. 631 Fire Regulations be received; AND THAT staff re-examine with the Fire Chiefs, Fire Protection Bylaw sections 5.4 (Chiminea), 5.13 (any fuel other than dry seasoned wood), 6.1(b) (particularly hay/straw), 6.1(d) (knowledgeable use of defective cooking or heating device), and, 6.1(e) (hay/straw). ADJOURNMENT 4:30 p.m.
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SUNSHINE COAST REGIONAL DISTRICT
BYLAW NO. 430.7
A bylaw to amend Woodcreek Park Sewer User Rates Bylaw No. 430, 1996 The Board of the Sunshine C oast Regional District in o pen meeting assembled, enacts as follows: 1. This bylaw may be cited as Woodcreek Park Sewer User Rates Amendment
Bylaw No. 430.7, 2011. 2. “Woodcreek Park Sewer User Rates Bylaw No. 430, 1996” is hereby amended
as follows:
a) Delete Schedule “A” in its entirety and replace with the revised Schedule “A” attached hereto.
READ A FIRST TIME this 24th day of March, 2011 READ A SECOND TIME this 24th day of March, 2011 READ A THIRD TIME this 24th day of March, 2011 ADOPTED this 24th day of March, 2011 ______ __________________________ CORPORATE OFFICER
________________________________ CHAIR
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SUNSHINE COAST REGIONAL DISTRICT BYLAW NO. 430 SCHEDULE "A" ________________________________________ USER CHARGES
Monthly Annual Rate _ Rate_
For each Single Detached Family Residence $33.33 $400.00 FRONTAGE CHARGES Per Annum
$100.00
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SUNSHINE COAST REGIONAL DISTRICT BYLAW NO. 637 A bylaw to adopt the Financial Plan for the years 2011 - 2015 The Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This bylaw may be cited for all purposes as the "Sunshine Coast Regional District
Financial Plan Bylaw No. 637, 2011". 2. Schedule A, attached hereto, and forming part of this bylaw, is hereby adopted
pursuant to Section 815 of the Local Government Act and is the Sunshine Coast Regional District 2011 – 2015 Financial Plan.
READ A FIRST TIME this 24th day of March, 2011 READ A SECOND TIME this 24th day of March, 2011 READ A THIRD TIME this 24th day of March, 2011 ADOPTED this 24th day of March, 2011
H:\WP\BYLAWS\310 Areas B to F Zoning\310.133\Bylaw 310.133 March 24 2011.doc
DRAFT SUNSHINE COAST REGIONAL DISTRICT ZONING AMENDMENT BYLAW No. 310.133, 2011 A bylaw to amend the "Sunshine Coast Regional District Zoning Bylaw No. 310, 1987". The Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: PART A - CITATION 1. This bylaw may be cited as the "Sunshine Coast Regional District Zoning Amendment
Bylaw No. 310.133, 2011". PART B – AMENDMENT 2. Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is hereby amended as
follows:
a) Schedule A of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is amended by rezoning the subject property, Lot 5, District Lot 1398, Plan 21531, from R1 (Residential One) to R1A (Residential One A) as shown on Appendix ‘A’ to this Bylaw.
b) Amend Part III Section 301 (1) by adding R-1A following R-1, to Column I, and by
adding Residential One A following Residential One to Column II. c) Amend Part V by:
1. re-wording Section 502 (9) by inserting a comma and R1A“, R1A” following R1,.
2. re-wording Section 502 (10) by inserting a comma and R1A or “, R1A or” following R1.
d) Amend Part VI by: 1. Inserting a new Section 602 R1A (Residential One A) zone by adding Sections 602 to
602.7 as follows: 602 R1A Zone (Residential One A) 602 On a parcel in an R1A Zone,
Permitted Uses 602.1 except as otherwise permitted in Part V of this bylaw the following and no other uses are
permitted:
(1) one single family dwelling; (2) home office;
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Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.133, 2011 Page 2 of 3 ______________________________________________________________________________
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Floor Area
602.2 despite Section 504, the maximum total floor area of all buildings in any parcel in the
R1A zone shall be the parcel area multiplied by 0.37, to a maximum of 364 m²;
Siting of Structures 602.3 (a) except as provided for in subsection (b), no structure shall be located within: (1) 5 metres of a front parcel line; (2) 2 metres of a rear parcel line; and (3) 1.5 metres of a side parcel line, except where the side parcel line is
contiguous to a highway in which case the setback shall be 4.5 metres; (b) a single family dwelling that exists on October 1, 2010 shall not be located within: (1) 1.8 metres of a front parcel line; (2) 2 metres of a rear parcel line; and (3) 1.5 metres of a side parcel line, except where the side parcel line is
contiguous to a highway in which case the setback shall be 4.2 metres;
Parcel Coverage 602.4 the maximum parcel coverage of all buildings, projections and structures shall not
exceed 35%;
Dwellings Per Parcel 602.5 no more than one dwelling may be located on a parcel.
Home Office
602.6 a home office shall be subject to the following conditions: (1) no external indication shall exist that the dwelling is utilized for any purposes other than normally associated with a residential building except for a single sign not exceeding 3500 square centimetres (0.35 square metres) in area; (2) there shall be no out of doors storage of materials, equipment, containers or
finished products; (3) employees of a home office are restricted to members of a family as defined in
this bylaw plus one other person;
Horticultural Sales
602.7 horticultural sales shall be subject to the following conditions:
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Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.133, 2011 Page 3 of 3 ______________________________________________________________________________
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(1) notwithstanding any other parts of this bylaw, only one sign not exceeding 0.35
square metres in area is permitted to be installed on a parcel, in a manner that does not obstruct or obscure the site access or egress;
(2) an auxiliary building or structure and a portable air stand used for horticultural sales are subject to section 602.2 of this bylaw, except that a portable open air stand may be sited to within 1.5 metres of a front or exterior side property line;
PART C - ADOPTION READ A FIRST TIME this 13th DAY OF JANUARY 2011 READ A SECOND TIME this 24th DAY OF MARCH 2011 PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this DAY OF 2011 READ A THIRD TIME this DAY OF 2011 APPROVED PURSUANT TO Section 52 of THE TRANSPORTATION ACT this DAY OF 2011 ADOPTED this DAY OF 2011
AMEND SCHEDULE A OF BYLAW 310 BY REZONING LOT 5, DISTRICT 1398, PLAN 21531 FROM R1 TO R1A
EXISTING ZONING: R1
PROPOSED ZONING: R1A
R1
RU3
PA2
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SUNSHINE COAST REGIONAL DISTRICT
BYLAW NO. 600.1, 2009 A bylaw of the Sunshine Coast Regional District to amend “Elphinstone Official Community Plan Bylaw No. 600, 2007”. The Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: PART A – CITATION 1. This bylaw may be cited as the “Elphinstone Official Community Plan Amendment Bylaw No. 600.1,
2009”. PART B – AMENDMENT 2. “Elphinstone Official Community Plan Bylaw No. 600, 2007” is hereby amended as follows:
Replace Policy B-2.2(5) with the following: “A second dwelling unit may be permitted where the dwelling is wholly contained within a single family dwelling or forming part of a duplex. In such case there is no opportunity for any additional detached dwelling. In circumstances where no auxiliary dwelling unit or duplex exists a second detached dwelling may be permitted for use by immediate family members or farm workers provided that the dwelling is located on a non-permanent foundation as a mobile home and approved by the Regional District and ALC under the Agricultural Land Commission Act. Under no circumstances may a parcel contain more than two dwelling units.”
PART C – ADOPTION READ A FIRST TIME this 18th DAY OF NOVEMBER 2010 READ A SECOND TIME this 18th DAY OF NOVEMBER 2010 CONSIDERED IN CONJUNCTION WITH THE SUNSHINE COAST REGIONAL DISTRICT FINANCIAL PLAN AND ANY APPLICABLE WASTE MANAGEMENT PLANS this 18th DAY OF NOVEMBER 2010 PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this 9th DAY OF DECEMBER 2010 READ A THIRD TIME this 27th DAY OF JANUARY 2011 MINISTER OF COMMUNITY, SPORT AND CULTURAL DEVELOPMENT APPROVAL (EXEMPTED PURSUANT TO THE LOCAL GOVERNMENT ACT REGULATION MINISTERIAL ORDER NO. M042) this 21st DAY OF FEBRUARY 2011 ADOPTED this 24th DAY OF MARCH 2011 ____________________________________ Corporate Officer
___________________________________ Chair
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SUNSHINE COAST REGIONAL DISTRICT
ZONING AMENDMENT BYLAW No. 310.129, 2009 A bylaw to amend the "Sunshine Coast Regional District Zoning Bylaw No. 310, 1987". The Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: PART A - CITATION 1. This bylaw may be cited as the "Sunshine Coast Regional District Zoning Amendment
Bylaw No. 310.129, 2009". PART B – AMENDMENT 2. Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is hereby amended as
follows:
a) Schedule A of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is amended by rezoning Lot B, Block H, District Lot 903, Plan 18667 from RU3 (Rural Three) to RU3B (Rural Three B), as denoted on Appendix ‘A’ to this Bylaw.
b) Amend Part V Section 502(9) by replacing the phrase “and RU3” with “, RU3 and
RU3B”; c) Amend Part V Section 502(11) by inserting “RU3B,” immediately following “RU3A,”; d) Amend Part X by inserting Section 1021B, as follows:
1021B RU3B Zone (Rural Three B) 1021B On a parcel in an RU3B Zone,
Permitted Uses
1021B.1 except as otherwise permitted in Part V of this bylaw the following and no other uses are permitted: (1) one single family dwelling; (2) agricultural use; (3) keeping of livestock; (4) kennel only in Electoral Areas E and F (5) garden nursery; (6) home occupation subject to Part 502 (10) of this bylaw; (7) bed and breakfast subject to Part 502 (11) of this bylaw;
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Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.129, 2009 Page 2 of 3 ______________________________________________________________________________
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1021B.2 with an area exceeding 3500 square meters the additional permitted use is:
(1) the raising of fish for domestic consumption; 1021B.3 with a parcel area exceeding 1 hectare the additional permitted use is:
(1) one single family dwelling, or one transition house where the dwelling is located on a non-permanent foundation as a mobile home; or
(2) a dwelling to create a duplex. 1021B.4 with a parcel size exceeding 1.75 hectares the additional permitted use is the keeping of less than 50 pigs.
Floor Area
1021B.5 The total floor area of a transition house shall not exceed 300 square metres.
Setback 1021B.6 no use permitted under section 1021B.1(4) shall be located within 15 metres of a parcel line;
Siting of Structures 1021B.7 no structure shall be located within:
(1) 5 meters of the front or rear parcel line; (2) 1.5 meters of the side parcel line; (3) 4.5 meters of the side parcel line where the side parcel line is contiguous to a
highway;
Parcel Coverage 1021B.8 the parcel coverage of all buildings and structures excluding greenhouses shall not exceed 15% of the parcel size except where the parcel is equal to or less than 2000 square meters in area in which case the parcel coverage shall not exceed 35%;
Buildings Per Parcel
1021B.9 subject to compliance with all other provisions of this bylaw more than one principal building may be permitted.
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Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.129, 2009 Page 3 of 3 ______________________________________________________________________________
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PART C - ADOPTION READ A FIRST TIME this 18th DAY OF NOVEMBER 2010 READ A SECOND TIME this 18th DAY OF NOVEMBER 2010 PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this 9th DAY OF DECEMBER 2010 READ A THIRD TIME this 27th DAY OF JANUARY 2011 APPROVED PURSUANT TO Section 52 of THE TRANSPORTATION ACT this 23rd DAY OF FEBRUARY 2011 ADOPTED this 24th DAY OF MARCH 2011
Existing Zone - RU3 (Rural Three)New Zone - RU3B (Rural Three B)
Chair_______________________________________
SUBJECTPROPERTY
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SUNSHINE COAST REGIONAL DISTRICT
BYLAW NO. 474.6
A bylaw to amend Sunshine Coast Regional District Procedures Bylaw No. 474, 1999
WHEREAS the Board of the Sunshine Coast Regional District wishes to amend Sunshine Coast Regional District Procedures Bylaw No. 474, 1999 to provide for participation of members via electronic or other communication means; NOW THEREFORE the Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This Bylaw may be cited as Sunshine Coast Regional District Procedures Amendment
Bylaw No. 474.6, 2011. 2. Sunshine Coast Regional District Procedures Bylaw No. 474, 1999 is hereby amended
as follows:
a) Current Sections 23 through 27 are renumbered 24 through 28
b) A new Section 23 is added as follows:
23. PARTICIPATION IN MEETINGS ELECTRONICALLY
a) Board members may participate in a Board or Committee meeting by means of electronic or other communication facilities if the Board member is unable to be present at the meeting location for reasons pertaining to absence from the District, health reasons or poor travel conditions.
b) The meeting may be conducted by either audio only or a combination of audio and visual means but must be conducted in a manner which allows the public to hear, or watch and hear the proceedings unless the meeting is closed to the public pursuant to the Community Charter.
c) The Board Chair or member presiding over a meeting must be physically present. In the event the Chair opts to participate electronically, the Vice Chair shall assume the chair. In the absence of the Vice Chair, the members present shall elect from among themselves a presiding member for that meeting.
d) A minimum of one member of the Board must be present in the designated
meeting location identified in the public notice.
e) A member participating by audio means only must indicate their vote verbally.
f) A member participating in a meeting under this section is deemed to be present at the meeting.
g) Although the District will make every effort to accommodate electronic participation in meetings as required, nothing in this bylaw shall be construed to guarantee any member electronic access to a District meeting. Electronic participation in meetings will be restricted by equipment capacity.
READ A FIRST TIME this 24th day of March, 2011 READ A SECOND TIME this 24th day of March, 2011 READ A THIRD TIME this 24th day of March, 2011 ADOPTED this day of ________________________________ CORPORATE OFFICER ________________________________ CHAIR
