1015 Cultural Park Blvd.Cape Coral, FL
AGENDA THE MEETING OF THE DISTRICTING COMMISSION
November 15, 2021 3:00 PM Conference Room220A
1. Call to Order
A. Assistant City Clerk - Betty Castillo
2. Roll Call:
A. Eveland, Eidson, Gillis, Harris, Karnes, Lastra, and Leon
3. Approval of Minutes
4. Public Input
5. Business
A. Introduction of MembersB. Overview of Sunshine Laws and Robert's Rules - City Attorney
MenendezC. Discussion on Commission's Objectives and TimelinesD. Election of Chair and Vice ChairE. Approval of 2021-22 Meeting Schedule
6. Commissioner Comments
7. Date and Time of Next Meeting:
A. To be determined
8. Adjournment
In accordance with the Americans with Disabilities Act and Florida Statutes 2.86.26,persons needing a special accommodation to participate in this proceeding shouldcontact the Human Resources Department whose office is located at Cape Coral CityHall, 1015 Cultural Park Boulevard, Cape Coral, Florida; telephone 1-239-574-0530 for
assistance, if hearing impaired, telephone the Florida Relay Service Numbers, 1-800-955-8771 (TDD) or 1-800-955-8700 (v) for assistance.
If a person decides to appeal any decision made by the Board/Commission/Committeewith respect to any matter considered at such meeting or hearing, he will need a recordof the proceedings, and for such purpose, he may need to ensure that a verbatim recordof the proceedings is made, which record includes the testimony and evidence uponwhich the appeal is based.
Item Number: 5.C.Meeting Date: 11/15/2021Item Type: Business
AGENDA REQUEST FORMCITY OF CAPE CORAL
TITLE:Discussion on Commission's Objectives and Timelines
SUMMARY: For reference only: We have attached the presentation that was shared with City Council at their September 8, 2021Committee of the Whole (COW). Please use the following link to access the prior meeting minutes of the 2010-2011Districting Commission: https://capecoral.box.com/s/e3sl9dps21xobtciwic9p1m7w58h9vq4 The goal is to finalize and submit the Districting Commission's recommended plan to the City Clerk byFebruary 11, 2022, please see attached timeline (subject to change).
ADDITIONAL INFORMATION:
ATTACHMENTS:Description Type1. Districting Commission presentation to Council Presentation2. Districting Commission Timeline Backup Material
What and How?
Redistricting is the process by which the legislative body equalizes differences in the population of
districts by making adjustments to district boundaries.
General Guidelines:
Equal (almost) in population Don’t dilute minority voting strength
Follow census blocks Follow significant boundaries
Must be contiguous Should be as compact as possible
Preserve communities of interest May consider party affiliation
Information contained on this slide is courtesy of Kurt Spitzer, Florida League of Cities, [email protected]
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Preparing for the Districting Report Completion date: By Friday, February 11, 2022
1. City Clerk’s department began advertising in August for the Districting Commission vacancies as
prescribed in the Charter.
2. ITS department will be utilizing ESRI’s online version software to provide GIS staff with the
necessary tools to work with the volunteer board to prepare and finalize their districting
recommendation plan.
3. The City of Cape Coral has access via the Federal Census Bureau website, to the Decennial
Census P.L. 94-171 Redistricting Data Summary files. This information was released on August 12,
2021. We anticipate the final redistricting data toolkit by September 30, 2021.
https://www.census.gov/programs-surveys/decennial-census/decade/2020/2020-census-results.html
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8.02(a) Number of Districts
Article 8.02, of the Cape Coral City Charter, states the
following:
(a) Number of Districts. There shall be seven (7) city
council districts.
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8.02(b) Districting Commission
(b) Districting Commission: The council shall
appoint seven (7) qualified electors,
determined from the registration for the last
statewide general election, who shall comprise
the districting commission. The electors chose
shall not be City employees.
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8.02(c) Report; Specifications
(c) Report: specifications. Within six (6)
months after the completion and receipt of the
federal census and at least each ten (10) years
thereafter. The districting commission shall file
with the City Clerk a report containing a
recommended plan for adjustment of the
council district boundaries to comply with these
specifications:
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8.02(c) Report; Specifications (continued)
1. Insofar as practicable, each district shall be
formed of compact, contiguous territory, and its
boundary lines shall follow the centerlines of
streets or canals.
2. Each district shall contain, as nearly as
possible equal population.
The report shall include a map and description
of the districts recommended and shall be
drafted as a proposed ordinance. Once filed
with the Clerk the report shall be treated as an
ordinance introduced by a council member
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8.02(d) Procedure
(d) Procedure. The procedure for the Council’s
consideration of the report shall be the same
as for other ordinances, provided that if a
summary of the ordinance is published, it must
include both the map and the description of the
recommended districts.
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8.02(e) Failure to enact Ordinance
(e) Failure to enact ordinance. The council
shall act on the proposed ordinance at least
one hundred and twenty (120) days before the
next primary election. If the council fails to do
so by such date, all council members to be
nominated at large, and the districting
commission in accordance with the
specifications, requirements and procedures
earlier provided in this section shall be enacted
at least one hundred twenty (120) days before
the next primary city election following such
election at large.
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8.02(f) Effect of Enactment
Effect of Enactment. The new council districts
and boundaries, as of the date of enactment,
shall supersede previous council districts and
boundaries for all the purposes of the next
regular city election, including nominations.
The new districts and boundaries for all other
purposes as of the date on which all council
members elected at that regular city election
take office.
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August 2021
8/12/2021 Received initial results from the U.S. Census
September 2021
9/30/2021 Redistricting Data toolkit received by U.S. Census
October 2021
10/20/2021 Applicants selected to the Districting Commission
November 2021
11/15/2021
Introduction Meeting, including Sunshine, Goals, Chair and Vice Chair
Selection, and Calendar approval
December 2021
12/6/2021 Review maps and suggestions from the ITS dept.
January 2022
1/10/2022 Continue review of District map and any member suggestions for changes
1/24/2022
Create Recommendation Plan or, if needed, continue review of District
map and any member suggestions
1/31/2022
Finalize recommendation Plan or, if needed, continue review of mapping
and data supplied by Census
February 2022
2/7/2022
Approve Recommendation Plan, Issue to City Clerk and give direction for
the board to be sunsetted
April 2022
4/25/2022
Deadline for Council to approve an Ordinance with any updated District
Boundaries
August 2022
8/23/2022 Primary Election
November 2022
11/8/2022 General Election
Timeline is subject to change.
Item Number: 5.E.Meeting Date: 11/15/2021Item Type: Business
AGENDA REQUEST FORMCITY OF CAPE CORAL
TITLE:Approval of 2021-22 Meeting Schedule
SUMMARY: N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:Description Type1. Proposed Districting Commission 2021-22Schedule Backup Material
PROPOSED DISTRICTING COMMISSION
2021-22 SCHEDULE
NOVEMBER
15
DECEMBER
6
JANUARY
10
24
31
FEBRUARY
7
Districting Commission Meetings are scheduled at 3:00 p.m. Meetings will be held in Conference Room 220A unless otherwise noted. Note: Dates/locations are subject to change. Meeting dates are subject to cancel should the Districting Commission Plan be submitted to the City Clerk prior to any dates above referenced.