AGENDA TOWN COUNCIL MEETING

HAMILTON, VA Monday, October 21, 2019

7:00pm

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. DETERMINATION OF QUORUM

V. PUBLIC COMMENT

The name and address of each speaker shall be provided and a speaking limit of three (3) minutes shall apply.

VI. GUESTSa. Community Safety Officer Report

VII. MONTHLY REPORTSa. Treasurer’s Report – September 2019, review/approval (pages 3-10)b. Utility Report – September 2019 (pages 11-18)c. Zoning Administrator/Planner Report – September 2019 (pages 19-20)

VIII. MINUTES-Review and Approvala. Town Council Pubic Hearing and Town Council Meeting -September 9, 2019

(pages 21-27)b. Town Council Special Meeting – September 18, 2019 (pages 28-30)

IX. MAYOR’S REPORTa. Discussion Item – Purchase of Chromebooks for meetings (updated costs)b. Christmas Luminaria Display – December 24, 2019c. Hamilton Day - Monday May 25, 2020

X. COMMITTEE REPORTSa. WATER AND SEWER COMMITTEEb. PARKS AND RECREATION COMMITTEEc. FINANCE COMMITTEEd. PUBLIC SAFETY, ZONING AND ENFORCEMENT COMMITTEEe. PERSONNEL COMMITTEEf. PLANNING COMMISSION-Next meeting November 20, 2019

XI. DISCUSSION ITEMS

XII. OLD BUSINESS

XIII. NEW BUSINESSa. Recognition of Donation – Holiday and American Flags (page 31)b. Town Code Violation – 306 E Colonial Hwy (pages 32-33)

i. Action Item Motion (page 34)

XIV. CLOSED SESSIONa. The Hamilton Town Council will convene a closed session to discuss the

following:i. Consultation with and the provision of legal advice by the Town

Attorney regarding the enforcement/collection of lease amounts, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711(A) (8); and

ii. Consultation with and the provision of legal advice by the Town Attorney regarding possible conversion/appropriation of utility system equipment, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711(A)(8); and

iii. Litigation titled, Bouman v. Town of Hamilton, Loudoun County Circuit Court Case Number 102460, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711 (A)(7)

1. Closed Session Motion (page 35)b. Resolution 2019-23 to Certify the Closed Session (page 36)

XV. ADJOURNMENT

Page 2

 

 

TO:      Mayor Simpson and Members of the Hamilton Town Council 

FROM:    Tina Staples, Treasurer 

DATE:    October 21, 2019  

SUBJECT:    Treasurer’s Report to Council for September 2019 

The September 2019 financials are attached for your review.  This is the third month in the new fiscal 

year.  The revenues are coming in at approximately 11% higher than this time last year.  

I would like to briefly go over the treasurer’s report format if there is not enough time for us to review 

this at the meeting.  The front page is a snapshot of the revenues.  I’ve included all of the revenue 

accounts from the General, Water and Sewer Funds; however, some may be combined.  The columns 

are labeled as year‐to‐date for September 2019 and year‐to‐date for September 2018.  The percentages 

are the difference between the FY19 and FY20 numbers.  The CIP Fund is not included in the revenue 

snapshot; however, the current status is listed in the budget to actual report.   

The bottom of the page contains the cash balances.  I’ve included the current month balances, along 

with a comparison to last month and last year’s cash balances in September.  There is also a summary of 

the budget status by percentage as an overview.  The second page depicts the revenue lines from the 

front page into the General Fund, Water Fund and Sewer Fund sections in a graph format. 

The third through the sixth pages are the budget to actual report.  This section gives the exact detail for 

every line item in the budget.  The seventh (final) page are the checks written out this month.  The listing 

is provided in order of dollar amounts from low to high.   

If you have any recommendations to improve the reports or would like to see more details for any 

particular line item please feel free to reach out to me at treasurer@hamiltonva.gov or (540) 338‐2811. 

Page 3

TREASURER'S REPORT

TOWN OF HAMILTON

SEPTEMBER 2019

REVENUE SUMMARY

At the end of September 2019, we are 25% through the current budget year.

YTD SEPT 2019 YTD SEPT 2018 % YTD Difference Notes

 

*Real Estate Taxes $79 $42 88% * Includes fees/penalty's ‐ 2nd half due Dec 5th

Personal Property/License Fees $38,879 $32,535 19% Due Oct 5th

Sales Tax $13,383 $13,048 3%

Utility Tax $6,735 $6,782 ‐1%

Business License (BPOL) $120 $180 ‐33%

Zoning/Permits $1,560 $750 108%

Real Estate Rental Income $4,200 $11,700 ‐64%

*Interest Earned (All Funds) $11,667 $6,836 71% * Interest earned for all funds

Park Reservation Fees $750 $950 ‐21%

PPTRA Reimbursement $23,496 $23,496 0%

Miscellaneous Income $5,236 $122 4178%

* GF Miscellaneous Revenue Accounts $10,050 $10,100 0% * Includes gifts/donations/check fees/grant/PY

* Water User Fees $97,041 $83,085 17% * Includes fees/penalty's/cell tower leases

* Sewer User Fees $69,355 $64,884 7% * Includes fees/penalty's/surcharges/GP fee's

TOTALS $282,551 $254,511 11% Total Revenue Amount does not include the CIP Fund

Revenue & Expense Year‐to‐Date Budget Status:

REVENUE EXPENSES

GENERAL FUND 11% 12%

WATER FUND 11% 23%

SEWER FUND 12% 18%

CIP FUND 2% 4%

Cash Balances: Sept. 2019 Aug. 2019 Sept. 2018

Operating Account BB&T $85,629 $123,813 $62,031

Money Market BB&T $558,451 $707,959 $801,102

CD Accounts BB&T $521,002 $521,002 $513,807

CD Account ‐ Atlantic Union $166,644 $166,644 $164,167

CD Accounts ‐ United Bank $618,318 $618,318 $643,833

CD Account ‐ Bank of Charles Town $34,551 $34,355 N/A

Local Government Investment Pool $882,283 $880,697 $861,078

Restricted Cash Balances: 

Fire Dept. Fund 31,015$                      21,015$                      21,013$                     

Park Fund BB&T 15,503$                      15,503$                      15,501$                     

Park Fund United 1,789$                        1,789$                        1,789$                       

Totals $2,915,185 $3,091,095 $3,084,322

Page 4

TOWN OF HAMILTON

YEAR‐TO‐DATE SUMMARY CHART

SEPTEMBER 2019

General Fund Water Fund Sewer Fund

Total

FY 18/19 $106,542 $83,085 $64,884 $254,511

FY 19/20 $116,155 $97,041 $69,355 $282,551

$9,612 $13,956 $4,471

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

General Fund Water Fund Sewer Fund

FY 18/19FY 19/20

Page 5

TOWN OF HAMILTON

BUDGET TO ACTUAL

SEPTEMBER, 2019

Real Estate Taxes 232,807               ‐                             ‐                             232,807               0% 2ND HALF DUE DEC. 5THPersonal Property Taxes 18,000                 24,421                 24,421                 (6,421)                  136% DUE OCT. 5THTax Penalty 1,000                     ‐                             ‐                             1,000                     0%Tax Interest 200                        54                          79                          121                        40%Sales Tax 51,000                 4,474                     13,383                 37,617                 26%Utility Tax ‐ Dominion 14,000                 1,100                     3,334                     10,666                 24%Utility Tax ‐ Others 16,000                 1,172                     3,401                     12,599                 21%Other Business or Profession BPOL 20,000                 ‐                             120                        19,880                 1%Motor Vehicle License Fee 12,000                 14,458                 14,458                 (2,458)                  120%Zoning & Subdivision Permits 2,000                     75                          1,560                     440                        78%Interest Earned 10,493                 579                        4,235                     6,258                     40%Real Estate Rental Income 46,800                 1,400                     4,200                     42,600                 9%Gifts & Donations ‐ Private Sources 500                        ‐                             ‐                             500                        0%Park Reservation Fees 2,000                     100                        750                        1,250                     38%Litter Prevention Grant 1,000                     ‐                             ‐                             1,000                     0%Misc. Income 500                        2,657                     5,236                     (4,736)                  1047%Returned Check Fees 200                        ‐                             50                          150                        25%PPTRA Reimbursement 23,496                 ‐                             23,496                 0                            100%Fire Programs Grant 10,000                 10,000                 10,000                 ‐                         100%Prior FY Surplus 510,665               ‐                             ‐                             510,665               0%

TOTAL GENERAL FUND REVENUE 972,661               60,490                 108,723               863,938               11%

Mayor & Town Council Wages 22,200                 4,957                     4,964                     17,236                 22%FICA ‐ Mayor & Town Council 1,698                     448                        448                        1,250                     26%Pub Hearing‐Town Council 2,500                     ‐                         618                        1,882                     25%Mayor & TC Discretionary Fund 999                        ‐                         150                        849                        15%Membership Dues  (TC) 512                        ‐                         ‐                         512                        0%Town Clerk/Recorder 4,000                     ‐                         540                        3,460                     14%Insurance ‐ Excess Liability 18,141                 ‐                         ‐                         18,141                 0%Legal Services 89,000                 3,200                     16,355                 72,645                 18%Ordinance Codification 2,000                     1,193                     1,193                     807                        60%Bank Charges and Fees 2,000                     350                        659                        1,341                     33%Legal Publications 700                        ‐                         702                        (2)                           100%Admin Staff Wages 20,433                 1,865                     6,300                     14,133                 31%FICA ‐  Admin Staff 1,678                     143                        490                        1,188                     29%Worker's Compensation‐Admin Staff 40                          ‐                         ‐                         40                          0%Office Equip Maintenance 3,000                     160                        534                        2,466                     18%Printing 500                        ‐                         162                        338                        32%Classified Advertising  200                        ‐                         ‐                         200                        0%Internet Services/Web‐site 2,000                     244                        506                        1,494                     25%Postage 1,500                     211                        733                        767                        49%Telephone ‐ Admin 4,900                     397                        1,208                     3,692                     25%Admin Discretionary Fund 2,259                     111                        2,068                     191                        92%Election 2,200                     ‐                         ‐                         2,200                     0%Gifts 1,750                     ‐                         ‐                         1,750                     0%Office Supplies 1,200                     99                          687                        513                        57%Office Cleaning 200                        17                          17                          183                        9%Software 11,270                 2,277                     4,427                     6,843                     39%Office Equip & Furnishings 300                        990                        1,167                     (867)                       389% cell booster for office (unplanned expense)Computer Hardware 4,000                     3,400                     7,019                     (3,019)                  175% Additional IT expenseAudit 17,000                 ‐                         2,500                     14,500                 15%Town Treasurer Wages 34,419                 2,659                     10,793                 23,626                 31%FICA ‐ Treasurer 2,557                     203                        883                        1,674                     35%Retirement‐Admin 8,214                     857                        3,777                     4,437                     46%Health Insurance ‐ Retiree 4,342                     402                        1,146                     3,196                     26%Health Insurance‐Admin 30,840                 2,130                     6,227                     24,613                 20%Worker's Compensation‐Treasurer 100                        ‐                         ‐                         100                        0%Education/Mile Reimbursement ‐ Treasurer 400                        ‐                         ‐                         400                        0%Membership Dues ‐ Treasurer 370                        ‐                         160                        210                        43%Pub Hearing‐Budget 500                        ‐                         486                        14                          97%Fire Department ‐ Donation 1,000                     ‐                         ‐                         1,000                     0%Fire Dept Fund Transfer 31,014                 10,000                 10,000                 21,014                 32%Rescue Squad ‐ Donation 1,000                     ‐                         ‐                         1,000                     0%Electric ‐ Street Lights 6,000                     521                        1,565                     4,435                     26%Trash/Recycling 46,000                 3,778                     11,335                 34,665                 25%Building/Grounds Maintenance 1,700                     91                          1,709                     (9)                           101% waiting on insurance reimbursementElectric ‐ Admin 3,000                     233                        663                        2,337                     22%Mowing 14,000                 ‐                         5,670                     8,330                     41%Recreation & Activity 4,000                     149                        1,189                     2,811                     30%Planning Commission 6,200                     325                        650                        5,550                     10%BZA 275                        ‐                         ‐                         275                        0%Zoning Administrator IC Fees 15,000                 400                        863                        14,137                 6%

Engineering Services 6,000                     ‐                         ‐                         6,000                     0%

Planning Services (&Recorder) 1,400                     ‐                         216                        1,184                     15%

Pub Hearing‐Plan Commission 600                        ‐                         ‐                         600                        0%

ZA Cell Phone 400                        55                          159                        241                        40%

Water Management Wages 9,984                     768                        1,843                     8,141                     18%

FICA ‐ Water Management 764                        59                          141                        623                        18%

Waste Water Management Wages 9,984                     768                        1,843                     8,141                     18%

FICA ‐ Waste Water Management 764                        59                          141                        623                        18%Prior Year Surplus 513,654               ‐                         ‐                         513,654               0%

TOTAL GENERAL FUND EXPENDITURES 972,661               43,519                 114,906               857,755               12%

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

AS OF SEPTEMBER, 25% OF BUDGET YEAR

GENERAL FUND EXPENDITURES TOTAL BUDGET

 CURRENT 

PERIOD EXPENSE YTD VARIANCE

TREASURER/COUNCIL COMMENTS

AS OF SEPTEMBER, 25% OF BUDGET YEAR

GENERAL FUND REVENUE TOTAL BUDGET

 CURRENT 

PERIOD REVENUE YTD VARIANCE

% OF BUDGET 

TO ACTUAL

Page 6

TOWN OF HAMILTON

BUDGET TO ACTUAL

SEPTEMBER, 2019

Interest Earned 11,203                 751                       2,848                   8,355                   25%

Cell Tower Antenna Leases 103,688               8,420                   25,261                 78,427                 24%

Water User Fees 328,755               ‐                            44,714                 284,041               14%

Late Payment Penalty 4,500                   865                       1,671                   2,829                   37%

Late Interest Penalty 800                       114                       271                       529                       34%

Water Surcharge ‐ VRA Bond 78,000                 ‐                            13,224                 64,776                 17%

Connections ‐                            ‐                            3,400                   (3,400)                  0%

New Account Fees 2,000                   50                         500                       1,500                   25%

Transfer In from Sewer Fund 379,557               ‐                            ‐                            379,557               0%Sales of Surplus Property ‐                            ‐                            8,000                   (8,000)                  0%

TOTAL WATER FUND REVENUE 908,503               10,200                 99,889                 808,614               11%

Water Fund Printing 400                       62                         100                       300                       25%

Water Management Wages 36,534                 2,962                   10,286                 26,248                 28%

Water Management Over Time Wages 7,000                   42                         1,136                   5,864                   16%

FICA 3,330                   230                       823                       2,507                   25%

Retirement Contribution 3,980                   332                       2,398                   1,582                   60%

Water Health Insurance 15,498                 827                       2,845                   12,653                 18%

Water Workman's Comp 5,436                   ‐                        ‐                        5,436                   0%

System Consultant 5,000                   ‐                        172                       4,828                   3%

Water Plant Operation 197,000               16,638                 49,449                 147,551               25%

Electricity 32,000                 1,962                   4,465                   27,535                 14%

Internet Services 530                       44                         132                       398                       25%

Postage 800                       161                       161                       639                       20%

Telephone 550                       58                         167                       383                       30%

Cell Phone 600                       91                         274                       326                       46%

Water Staff Training 500                       ‐                        ‐                        500                       0%

Water Management Discretionary Fund 3,127                   ‐                        2,255                   872                       72%

Water Membership Dues 350                       ‐                        350                       ‐                        100%

Office Supplies 1,500                   ‐                        172                       1,328                   11%

Chemicals 3,000                   602                       852                       2,148                   28%

Repairs Bldg./Grounds 3,000                   491                       2,385                   615                       80%

Truck Expense ‐ Fuel 500                       63                         147                       353                       29%

Truck Expense Supplies 500                       231                       434                       66                         87%

Safety Supplies 1,500                   231                       244                       1,256                   16%

Generator Fuel 500                       ‐                        291                       209                       58%

Water Testing 5,000                   134                       438                       4,562                   9%

Miss Utilities 300                       20                         68                         232                       23%

Software/Repairs‐ Plant Equipment 25,000                 1,562                   11,654                 13,346                 47%

Repairs‐ Lines 19,000                 ‐                        1,515                   17,485                 8%

Water System Integration 34,380                 2,865                   8,595                   25,785                 25%

Cross connection program 200                       ‐                        ‐                        200                       0%

Additions ‐ Plant Equipment 3,000                   ‐                        892                       2,108                   30%

VRA Bond Debt 114,488               110,260               110,260               4,228                   96%TRANSFER TO WF CIP 384,000               ‐                        ‐                        384,000               0%

TOTAL WATER FUND EXPENDITURES 908,503               139,868               212,960               695,543               23%

AS OF SEPTEMBER, 25% OF BUDGET YEAR

AS OF SEPTEMBER, 25% OF BUDGET YEAR

WATER FUND EXPENDITURES TOTAL BUDGET

 CURRENT 

PERIOD EXPENSE YTD VARIANCE

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

WATER FUND REVENUE TOTAL BUDGET

 CURRENT 

PERIOD REVENUE YTD VARIANCE

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

Page 7

TOWN OF HAMILTON

BUDGET TO ACTUAL

SEPTEMBER, 2019

Interest Earned 24,081                 941                       4,584                   19,497                 19%

Sewer User Fees 411,370               ‐                            47,301                 364,069               11%

Late Payment Penalty 5,000                   865                       1,671                   3,329                   33%

Late Payment Interest 900                       114                       271                       629                       30%

Sewer Surcharge ‐ VRLF Loan  46,410                 ‐                            7,865                   38,545                 17%

Grinder Pump Fee 26,208                 ‐                            4,247                   21,961                 16%

Transfer In from General Fund 127,764               ‐                            ‐                            127,764               0%Sale of Surplus Property ‐                            ‐                            8,000                   (8,000)                  0%

TOTAL SEWER FUND REVENUE 641,733               1,920                   73,939                 567,794               12%

Waste Water Printing 500                       62                         197                       303                       39%

Waste Water Management Wages 36,534                 2,962                   10,286                 26,248                 28%

Waste Water Management Overtime Wages 2,000                   42                         42                         1,958                   2%

FICA 2,948                   230                       823                       2,125                   28%

Retirement Contribution 3,980                   332                       1,616                   2,364                   41%

WW Health Insurance 15,498                 827                       2,845                   12,653                 18%

Waste Water Worker's Comp 5,079                   ‐                        ‐                        5,079                   0%

System Consultant 63,000                 21,680                 24,684                 38,316                 39%

Pump & Haul 22,000                 4,200                   15,000                 7,000                   68% Additional pickups due to WW Plant repairs

Sewer Plant Operations 197,000               17,463                 50,274                 146,726               26%

Electricity 30,000                 2,203                   6,067                   23,933                 20%

Internet Services 530                       44                         132                       398                       25%

Postage 800                       161                       161                       639                       20%

Telephone 3,200                   282                       845                       2,355                   26%

Cell Phone 600                       91                         274                       326                       46%

Waste Water Staff Training 1,500                   ‐                        ‐                        1,500                   0%

Discretionary Fund 1,001                   ‐                        128                       873                       13%

Licenses 200                       ‐                        ‐                        200                       0%

Office Supplies 900                       ‐                        119                       781                       13%

Chemicals 19,000                 3,092                   5,522                   13,478                 29%

Repairs Bldg. Ground Maintenance 3,000                   491                       868                       2,132                   29%

Truck Expense ‐ Fuel 500                       63                         147                       353                       29%

Truck Expense Supplies 500                       231                       434                       66                         87%

Safety Supplies 1,500                   367                       380                       1,120                   25%

Generator Fuel 1,000                   ‐                        402                       598                       40%

Lab Testing & Supplies 30,000                 2,674                   5,994                   24,006                 20%

Miss Utilities 300                       20                         68                         232                       23%

Software/Repairs ‐ Plant Equipment 13,000                 3,026                   (29,411)                42,411                 ‐226% Refund from Lyttle applied for WW repairs

Repairs Lines 8,000                   ‐                        ‐                        8,000                   0%

Grinder Pump Maintenance 27,144                 ‐                        ‐                        27,144                 0%

Additions Plant Equipment 5,000                   ‐                        892                       4,108                   18%

VRA Bond Debt 12,719                 12,251                 12,251                 468                       96%

Annual DEQ Discharge Fee 2,800                   ‐                        2,825                   (25)                        101%Transfer to SF CIP 130,000               ‐                        ‐                        130,000               0%

TOTAL SEWER FUND EXPENDITURES 641,733               72,794                 113,865               527,868               18%

SEWER FUND EXPENDITURES TOTAL BUDGET

 CURRENT 

PERIOD EXPENSE YTD

AS OF SEPTEMBER, 25% OF BUDGET YEAR

VARIANCE

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

AS OF SEPTEMBER, 25% OF BUDGET YEAR

SEWER FUND REVENUE TOTAL BUDGET

 CURRENT 

PERIOD REVENUE YTD VARIANCE

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

Page 8

TOWN OF HAMILTON

BUDGET TO ACTUAL

SEPTEMBER, 2019

Grants Received ‐ General Fund CIP 276,276               4,348                   15,272                 261,004               6%

Prior Year Surplus ‐ General Fund CIP 513,654               ‐                            ‐                            513,654               0%

Availability Fees ‐ Water Fund CIP ‐                            ‐                            18,100                 (18,100)                0%

Prior Year Surplus ‐ Water Fund CIP 404,000               ‐                            ‐                            404,000               0%

Availability Fees ‐ Sewer Fund CIP ‐                            ‐                            ‐                            ‐                        0%Prior Year Surplus ‐ Sewer Fund CIP 150,000               ‐                            ‐                            150,000               0%

TOTAL CIP FUND REVENUE 1,343,930            4,348                   33,372                 1,310,558            2%

FY2016 VDOT Sidewalk Project 420,403               1,300                   3,180                   417,223               1%

FY2017 LC Drainage Project 329,527               1,300                   16,078                 313,449               5%

41‐43 E Colonial Parking Lot ‐                        1,470                   1,470                   (1,470)                  0%

Transfer to WF CIP 20,000                 ‐                        ‐                        20,000                 0%

Transfer to SF CIP 20,000                 ‐                        ‐                        20,000                 0%

Replacement & Upgrade of Lines (S Rogers Tank Valves) 30,000                 ‐                        ‐                        30,000                 0%

Other Water System Improvements (Well Development) 370,000               ‐                        ‐                        370,000               0%

Fire Hydrant Replacement 4,000                   ‐                        ‐                        4,000                   0%

Water Treatment Plant Concept Planning Project ‐                        499                       499                       (499)                     0%

Infiltration Problem Reserve 100,000               30,060                 30,060                 69,940                 30%Sewer Improvement Fund 50,000                 ‐                        ‐                        50,000                 0%

TOTAL CIP FUND EXPENDITURES 1,343,930            34,629                 51,287                 1,292,643            4%

REVENUES 3,866,827            76,958                 315,923               3,550,904            8%

EXPENSES 3,866,827            290,810               493,018               3,373,809            13%

NET INCOME  (213,852)         (177,095)         ALL FUNDS

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTSTOTALS ‐ ALL FUNDS TOTAL BUDGET

 CURRENT 

PERIOD YEAR TO DATE VARIANCE

AS OF SEPTEMBER, 25% OF BUDGET YEAR

CIP FUND EXPENDITURES TOTAL BUDGET

 CURRENT 

PERIOD EXPENSE YTD VARIANCE

VARIANCE

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

AS OF SEPTEMBER, 25% OF BUDGET YEAR

% OF BUDGET 

TO ACTUAL TREASURER/COUNCIL COMMENTS

CIP FUND REVENUE TOTAL BUDGET

 CURRENT 

PERIOD REVENUE YTD

Page 9

TOWN OF HAMILTON 

SEPTEMBER 2019 ‐ CHECK LISTING

Check# Vendor Check Date Amount21764 ORKIN INC 9/10/2019 $25.00

21779 Crystal Springs 9/25/2019 $36.26

21773 VUPS 9/10/2019 $39.90

21789 Virginia Business Systems 9/25/2019 $40.11

21753 BROWNING EQUIPMENT 9/10/2019 $42.34

2019154 RUSSELL BEAL 9/17/2019 $50.00

2019155 GREG K. WILMOTH 9/17/2019 $50.00

2019156 Matthew Clark 9/17/2019 $50.00

21774 Daniel Gorman 9/18/2019 $50.00

21775 LESLIE F. CARLSON 9/18/2019 $50.00

2019153 ROBERT E. MCCANN 9/18/2019 $75.00

21772 Virginia Business Systems 9/10/2019 $119.72

21784 LOUDOUN COUNTY CENTRAL GARAGE 9/25/2019 $125.46

21782 HACH COMPANY 9/25/2019 $133.33

21758 FIVE STAR SEPTIC, INC. 9/10/2019 $135.00

21757 FIRELINE 9/10/2019 $136.45

21759 HOME DEPOT CREDIT SERVICES 9/10/2019 $170.58

21767 POSTMASTER HAMILTON 9/10/2019 $204.00

21788 VERIZON WIRELESS 9/25/2019 $237.95

21763 NICHOLS HARDWARE 9/10/2019 $245.49

21792 MID‐ATLANTIC ENTRY SYSTEMS INC 9/27/2019 $283.00

2019142 Martha M. Semmes, FAICP 9/6/2019 $400.00

21766 PMSI 9/10/2019 $444.43

21768 SHERWOOD‐LOGAN & ASSOCIATES INC 9/10/2019 $444.61

21765 PAINT & PAPER PLACE 9/10/2019 $563.63

21787 VERIZON 9/25/2019 $737.50

21776 BB&T BANKCARD CORPORATION 9/25/2019 $791.22

21756 Fastlane Emergency Vehicles 9/10/2019 $925.00

21762 Municode 9/10/2019 $1,193.45

21777 BRAMHALL TRUCKING, INC. 9/25/2019 $1,470.31

21781 FIDELITY POWER SYSTEMS 9/25/2019 $1,472.00

21778 C&M Communication Cabling, Inc. 9/25/2019 $2,277.00

2019157 ANTHEM BLUE CROSS BLUE SHIELD 9/27/2019 $2,576.00

2019141 SAMUEL A. FINZ 9/6/2019 $2,600.00

21760 Inboden Environmental Services 9/10/2019 $2,807.73

21761 InstruLogic LLC 9/10/2019 $2,865.00

2019150 MAUREEN K. GILMORE 9/10/2019 $3,200.00

21755 Coyne Chemical 9/10/2019 $3,401.12

21752 AMERICAN DISPOSAL SERVICES INC 9/10/2019 $3,778.50

21786 USA BLUEBOOK 9/25/2019 $4,121.82

21771 USA Septic Services LLC 9/10/2019 $4,200.00

21754 C&M Communication Cabling, Inc. 9/10/2019 $4,256.00

21780 DOMINION VIRGINIA POWER 9/25/2019 $4,919.36

2019151 ANTHEM BLUE CROSS BLUE SHIELD 9/13/2019 $4,991.00

21785 Tri‐Tek Engineering 9/25/2019 $6,078.75

2019162 TOWN OF HAMILTON ‐ FIRE DEPT FUND 9/30/2019 $10,000.00

21769 TREASURER OF VIRGINIA ‐ DEQ 9/10/2019 $16,100.00

21790 Visu‐Sewer East LLC 9/25/2019 $30,059.70

21783 Inboden Environmental Services 9/25/2019 $32,810.99

21770 US BANK OPERATIONS CENTER 9/10/2019 $122,511.25

TOTAL $274,295.96

Page 10

Page 11

Page 12

Page 13

Page 14

Page 15

Page 16

Page 17

Page 18

53 East Colonial Highway P.O. Box 130 Hamilton, VA 20159-0130 Phone: (540) 338-2811 Fax: (540) 338-9263 Web: www.hamiltonva.gov Email: hamiltonva@hamiltonva.gov

MEMORANDUM TO: Mayor and Council FROM: Martha Mason Semmes, FAICP, Zoning Administrator DATE: October 14, 2019 RE: Monthly Report – September-Early October

Here is a summary of Zoning, Land Development and Code related activities during the month of September and first two weeks of October. In addition to these items I attended the Sept. 18th Planning Commission meeting and answered numerous code, zoning and land development inquiries during this period. Permits: One Zoning Permit was issued: ZP 2019-0018– Fence- 23 S. James St. – Caro. Active Applications: Review continued on 2 applications received and referred to Loudoun

County and the Town Attorney for review:

1. Boundary Line Adjustment Application – Dennis & Linda Virts – 343 & 351 E Colonial Hwy (343 in Town, 351 out of Town) – The application proposes to adjust the boundary lines to have two buildable lots in the County with access from E. Colonial Highway. Comments from the County were received and forwarded to the applicant.

2. Construction Plans & Profiles – Hamilton Station Estates, Section 3, Lots 1A & 1B Resubdivision – Hamilton Sears, LLC – 39100 E. Colonial Highway – The application proposes to create 7 lots from 2 existing lots (one of which contains the old Sears house). Zoning is County Rural Commercial. Town review comments were emailed today. The County has required the applicant to also submit directly to them, but as of this date we do not believe that has been done. Since the application is proposing extension of Town sewer service to the new lots, an application for sewer service has been submitted to the Town Council for consideration at its upcoming meeting.

County Referrals:

1. A County referral was received on Oct. 7th for an application by the Fire & Rescue Station on East Colonial Highway to add an electronic changeable message board to the existing freestanding sign. I have forwarded it to the Mayor for review and comment.

2. I reviewed a County referral regarding an E. Colonial Highway contractor storage yard.

Mayor David R. Simpson

Town Council

Matthew L. Clark

Craig Green

Rebecca Jones

Catherine Salter

John D. Unger

Kenneth C. Wine

Zoning Administrator

Martha M. Semmes, FAICP

Treasurer Tina M. Staples

Town Recorder

Jennifer Noel

Page 19

53 East Colonial Highway P.O. Box 130 Hamilton, VA 20159-0130 Phone: (540) 338-2811 Fax: (540) 338-9263 Web: www.hamiltonva.gov Email: hamiltonva@hamiltonva.gov

Pending/Potential Applications:

1. Discussions have started with an applicant to subdivide the Gateway Farm property at the NW corner of Rt.287 and the Rt 7 Bypass, a portion of which is in the Town’s extraterritorial subdivision control area. The County is deferring to the Town as the lead jurisdiction on this potential application, since it would have to be approved by our Planning Commission and Town Council. A meeting with the applicant’s representative is being scheduled for next week as of this writing.

Enforcement Updates:

1. 306 E. Colonial Hwy – Letter re: tall grass/weeds sent to bank that now owns the property on September 9th. Bank has taken no action as of this date, so this will be on the Council agenda to seek approval to have Town forces clear the property and charge the owner with the cost.

Page 20

MINUTES HAMILTON TOWN COUNCIL

PUBLIC HEARING AND REGULAR MEETING September 9, 2019

7:00 PM

TOWN COUNCIL: PRESENT: David R. Simpson, Mayor

Kenneth C. Wine, Vice Mayor Kathy Salter, Council member Craig Green, Council member Rebecca Jones, Council member Matthew Clark, Council member

ABSENT: John Unger, Council member STAFF: Tina Staples, Treasurer Maureen Gilmore, Town Attorney

Jennifer Noel, Recorder

CALL TO ORDER THE PUBLIC HEARING:

Mayor Simpson called to order the Public Hearing of the Hamilton Town Council at 7:00PM.

• Amendments to the Town Sewer Ordinances – Chapter 14, Article IV Section 24-91 and Article VII Section 24-182 – These amendments would (i) allow Hamilton Area Sewer Tax District property owners with sewer availability fees paid prior to 2006, to physically connect on a date determined by the property owner and (ii) impose a sewer surcharge on all sewer users, thereby removing the exemption for Hamilton Area Sewer Tax District property owners because a sewer tax is no longer imposed.

PUBLIC COMMENT:

Carrie Michon of 585 Curry Springs Road came forward to speak. Ms. Michon thanked the Council for reconsidering the moratorium on the sewer tax district.

John Michon of 585 Curry Springs Road came forward to speak. Mr. Michon echoed his wife’s statement. He believes that the Council came to the right decision on this and he appreciates it.

Mayor Simpson adjourned the Public Hearing and moved directly into the Hamilton Town Council Regular Meeting.

Page 21

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

GUESTS:

- Community Safety Officer Report – Deputy Carpenter came forward and stated that she has no new concerns for the Town Council. She stated that they have increased patrols in front of the Church to try to reduce the speeding and she is open to take any concerns that the Town Council may have back to the Sheriff’s Office.

Council member Green made a motion to amend the agenda to add Public Comment to the agenda.

Motion: Council member Green Second: Council member Jones

Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter- Aye Wine - Aye Clark - Aye Jones - Aye PUBLIC COMMENT: Jim Bourne of 15 West Colonial Highway came forward to speak. Mr. Bourne stated that he is concerned about the run off near the Park and Ride site. He stated that there is a Well there that he believes belongs to the County. He contacted the County and was told that they are only concerned with the 50 to 150 feet directly in front of the site. He would ask that the Town look into the run off as he believes that it may empty into the Town’s water sources. Secondly, Mr. Bourne stated that at another meeting he believed that the Mayor had indicated that the County was amicable to opening up the trails between Purcellville and Hamilton and to that end he said that there is a half a mile on the way to the Park and Ride in Hamilton that isn’t paved that makes it very unsafe for people to walk or ride their bikes to the Park and Ride. Mr. Bourne also asked if the Council has an update to the sidewalk project.

GUESTS CONTINUED:

- Auditor’s Report –Mitchell & Company, Kara Santmyer came forward and gave the Report for the Town Council. Mitchell & Company’s Report shows that the Town is fiscally sound for the current audit year.

Page 22

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

• Proclamation – Constitution Week – Council member Clark read the Proclamation a loud.

Council member Clark made a motion to approve the Proclamation as presented.

Motion: Council member Clark Second: Council member Salter

Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye Kim Mackey of 38621 Purple Martin Ln came forward to speak – Ms. Mackey stated that she has been a contractor for FEMA for many years. She stated that sometimes FEMA partners with Team Rubicon which is a group of Veterans that sometimes will go and help communities after disasters such as Hurricane Dorian. She stated that what she would like to do is a fundraiser in Hamilton to help raise funds for Team Rubicon. TREASURER’S REPORT: Monthly Treasurer’s Report – Ms. Staples gave the Treasurer’s report for August 2019 to the Town Council and was open for any questions that the Town Council may have. Vice Mayor Wine made a motion to approve the Treasurer’s Report for May as presented.

Motion: Vice Mayor Wine Second: Council member Jones Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye

Page 23

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

HAMILTON UTILITY REPORT – IES: Mr. Imboden came forward to go over the report presented to the Town Council and to answer any questions the Council may have. MINUTES: Council member Green made a motion to approve the minutes of July 8, 2019 Town Council Regular Meeting as submitted.

Motion: Council member Green Second: Council member Jones

Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye MAYOR’S REPORT: Discussion Item – Purchase of Chromebooks for Meetings – The Town Council discussed the purchase of the for the Town Council. COMMITTEE REPORTS: A. Water and Sewer Committee B. Parks and Recreation Committee C. Finance Committee D. Public Safety, Zoning and Enforcement Committee E. Personnel Committee F. Planning Commission – Next Meeting September 18, 2019

OLD BUSINESS: None NEW BUSINESS: A. 2019 Sewer Tax District Amendments Ordinance Adoption – 2019–21

Page 24

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

Council member Green made a motion that the Hamilton Town Council adopt Ordinance 2019-21 amending the Utility Ordinance Chapter 24, Article 4, Building Sewers and Connections, Section 24-91 and Article 7, Charges for use of Public Service Sewer, Section 24-182(a). Motion: Council member Green Second: Council member Jones

Carried: 6-0-1-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Abstain Wine - Aye Clark - Aye Jones - Aye

B. Planning Commissioner Vacancy Appointment – Brian Daskalowitz, CPA MBA Resume

Council member Salter made a motion to appoint Brian Daskalowitz to an unexpired term of the Hamilton Planning Commission vacated by Ms. Salter. Motion: Council member Salter Second: Council member Jones

Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye

CLOSED SESSION: Vice Mayor Wine made a motion that the Hamilton Town Council recess the regular meeting and convene a closed session to discuss the following;

1. Discussion of personnel matters, specifically, compensation for performance evaluation, as

permitted by Code of Virginia of 1950, as amended, Section 2.2-3711(A)(1); and 2. Utility-related matters requiring consultation with and the provision of legal advice by the

Town Attorney, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711(A)(8).

Page 25

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

The following individuals are invited to attend the Closed Session:

All Town Council members Maureen Gilmore, Town Attorney

Motion: Vice Mayor Wine Second: Council member Jones Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye Vice Mayor Wine made a motion that the Town Council adjourn its Closed Session and reconvene its regular meeting.

Motion: Vice Mayor Wine Second: Council member Green Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye Vice Mayor Wine made a motion that the Town Council adopt Resolution 2019-22 certifying the Closed Session of September 9, 2019.

Motion: Vice Mayor Wine Second: Council member Jones Carried: 6-0-1

Page 26

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

Simpson - Aye Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye Vice Mayor Wine made a motion that the Hamilton Town Council authorize the Mayor to send a letter to the Town of Purcellville informing them that the Town of Hamilton is not interested in pursuing joint water and sewer operation at this time.

Motion: Vice Mayor Wine Second: Council member Jones Carried: 6-0-1 Simpson - Aye

Unger - Absent Green - Aye Salter - Aye Wine - Aye Clark - Aye Jones - Aye ADJOURNMENT: There being no further business the meeting adjourned at 9:15PM. _______________________ David Simpson, Mayor ________________________ Jennifer L. Noel, Recorder

Page 27

MINUTES HAMILTON TOWN COUNCIL

SPECIAL MEETING September 18, 2019

6:30 PM

TOWN COUNCIL: PRESENT: David R. Simpson, Mayor

Kenneth C. Wine, Vice Mayor Kathy Salter, Council member John Unger, Council member Craig Green, Council member Rebecca Jones, Council member Matthew Clark, Council member – Late 6:38PM

STAFF: Tina Staples, Treasurer Maureen Gilmore, Town Attorney

Jennifer Noel, Recorder

CALL TO ORDER THE SPECIAL MEETING:

Mayor Simpson called to order the Special Meeting of the Hamilton Town Council at 6:30PM.

PUBLIC COMMENT:

None

OLD BUSINESS: A. Update on Sidewalk Project – Sam Finz’ Report – Mr. Finz was present to answer any

questions that the Town Council may have.

Additional VDOT Funds and Town Contribution – Mayor Simpson explained that the bids for the sidewalk project came in and the bids were considerably more expensive than anticipated. Mayor Simpson requested additional funding from VDOT and they have committed more grant funding for the Town to cover the project.

ACTION ITEMS: A. Acceptance of additional VDOT funding –

Page 28

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

Vice Mayor Wine made a motion at the Hamilton Town Council accept the additional transportation improvement project funding for the Town of Hamilton Project Number VDOT UPC 107659. Motion: Vice Mayor Wine Second: Council member Unger Carried: 7-0

Simpson - Aye Unger - Aye Green - Aye Salter- Aye Wine - Aye Clark - Aye Jones - Aye

Vice Mayor Wine made a motion that the Hamilton Town Council approve local funding of up to $165,993 for VDOT UPC 107659.

Motion: Vice Mayor Wine Second: Council member Green Carried: 7-0

Simpson - Aye Unger - Aye Green - Aye Salter- Aye Wine - Aye Clark - Aye Jones - Aye

B. Award of Contract –

Vice Mayor Wine made a motion that the Hamilton Town Council award the construction contract for VDOT UPC 107659 to M&F Concrete, Manassas, VA, as the apparent low bidder on the project and authorize the Mayor and Town staff to process the necessary documents for construction to begin. Motion: Vice Mayor Wine Second: Council member Jones Carried: 7-0

Page 29

Town Council Public Hearing and Regular Meeting Minutes September 9, 2019

Simpson - Aye Unger - Aye Green - Aye Salter- Aye Wine - Aye Clark - Aye Jones - Aye

ADJOURNMENT: There being no further business the meeting adjourned at 6:45PM. _______________________ David Simpson, Mayor ________________________ Jennifer L. Noel, Recorder

Page 30

DONATION FOR THE TOWN OF HAMILTONOctober 21, 2019

GREG & JULIE HENRY, RESIDENTS OF HAMILTON, HAVE DONATED TWENTY-FIVE HOLIDAY FLAGS TO THE TOWN FOR

DISPLAY DURING THE HOLIDAY SEASON.MR. & MRS. HENRY HAVE ALSO DONATED REPLACEMENT AMERICAN FLAGS TO SUBSTIUTE THOSE THAT HAVE BECOME WEATHERED OVER

THE YEARS.

THE HAMILTON TOWN COUNCIL WOULD LIKE TO THANK MR. & MRS. HENRY FOR THEIR DONATION TO THE TOWN OF HAMILTON AND

WOULD LIKE TO ACCEPT/RECOGNIZE THEIR GIFT FOR THE TOWN AT THIS TIME.

ATTEST,

_______________________________

Mayor David R. Simpson

_______________________________

_______________________________

_______________________________ _______________________________

_______________________________

_______________________________

Vice Mayor, Kenneth Wine

Council Member, Rebecca Jones

Council Member, Craig Green

Council Member, John Unger

Council Member, Matthew Clark

Council Member, Catherine Salter

Page 31

Page 1 of 2  

STAFFREPORTTO: TownCouncilFROM: MarthaMasonSemmes,FAICP–ZoningAdministratorSUBJECT: 306E.ColonialHwy‐TallGrass&WeedsViolation–

CouncilApprovaltoClearDATE: October15,2019BACKGROUNDTheTownhasreceivednumerouscomplaintsregardingthetallgrassandweedsgrowingat306E.ColonialHighway.IseveralmonthsagoIsentanoticetothepropertyownerofrecordatthattime,Mr.Glidden,citingaviolationofSection12.1oftheTownCode,whichprohibitstheaccumulationoftallgrassandweedsonvacantdevelopedproperty,andrequestingthatthepropertybemowedandclearedoftallgrassandweeds.Mr.Gliddeninformedusthathenolongerownstheproperty,whichhasbeentakenoverbyHSBCBank,USA,NationalAssociation,PHHMortgageCorporation.

OnSeptember9,2019IsentanothernoticeofviolationtothebankattheMountLaureladdressnowshownintheCountylandrecordsandrequestedthattheyimmediatelyclearthepropertyoftallgrassandweeds.Theywerealsonotifiedthat,ifthegrassandweedswerenotcut,undertheprovisionsoftheTownCodetheTownCouncilcoulddecidetohavethepropertymowedandchargetheexpensetothebankasitwouldatax.

APPLICABLETOWNCODEPROVISIONS

ThenoticeofviolationcitedthefollowingenforcementprovisionsofCodeSection12.1:

“(1)EverychargeauthorizedbythissectionwithwhichtheownerofanysuchpropertyshallhavebeenassessedandwhichremainsunpaidshallconstitutealienagainstsuchpropertyrankingonaparitywithliensforunpaidlocaltaxesandenforceableinthesamemannerasprovidedinCodeofVirginia,§§58.1‐3940and58.1‐3965.Thetownmaywaivesuchliensinordertofacilitatethesaleoftheproperty.Suchliensmaybewaivedonlyastoapurchaserwhoisunrelatedbybloodormarriagetotheownerandwhohasnobusinessassociationwiththeowner.Allsuchliensshallremainapersonalobligationoftheownerofthepropertyatthetimethelienswereimposed;and

Page 32

Page 2 of 2  

(2) Violationsofthissectionshallbesubjecttoacivilpenalty,nottoexceedfiftydollars($50.00)forthefirstviolation,orviolationsarisingfromthesamesetofoperativefacts.Thecivilpenaltyforsubsequentviolationsnotarisingfromthesamesetofoperativefactswithintwelve(12)monthsofthefirstviolationshallnotexceedtwohundreddollars($200.00).Eachbusinessdayduringwhichthesameviolationisfoundtohaveexistedshallconstituteaseparateoffense.Innoeventshallaseriesofspecifiedviolationsarisingfromthesamesetofoperativefactsresultincivilpenaltiesthatexceedatotalofthreethousanddollars($3,000.00)inatwelve‐monthperiod.”

COUNCILACTIONREQUESTEDTheCode requiresCouncil authorizationof any actionbyTown staff tohave the subjectpropertyclearedandmowedandthecostchargedtothepropertyowner.Staffwouldbeabletoactexpeditiouslyfollowingthisactionbecausetherequired30‐daynoticehasbeenprovidedtothepropertyownerviamySeptember9thletter.DRAFTMOTIONAuthorizeStaffAction–RecommendedImove that theHamiltonTownCouncil,pursuant toHamiltonTownCodeChapter12,ArticleI,Section12‐1(c)authorizethemowingofgrass,weeds,andotherforeigngrowth on the property located at 306 E. ColonialHighway, since proper 30‐daynotice has been provided to the property owner by letter from the ZoningAdministratordatedSeptember9,2019.ALTERNATIVEMOTIONImovethattheHamiltonTownCouncilnotauthorizeenforcementactionon306EColonialHighwayatthepresenttimeforthefollowingreasons:

Page 33

TOWNOFHAMILTON–TOWNCOUNCILMEETINGOctober21,2019

ACTIONITEMMOTIONImovethattheHamiltonTownCouncil,pursuanttoHamiltonTownCode

Chapter12,ArticleI,Section12‐1(c)authorizethemowingofgrass,weeds,

andotherforeigngrowthonthepropertylocatedat306E.ColonialHighway.

NoticewasgiventotheownerbyletterdatedSeptember9,2019sentcertified

andwasstampedreceivedonSeptember16,2019.

SecondandRecordedVoiceVoterequired.

Page 34

OCTOBER 21, 2019 TOWN COUNCIL MEETING CLOSED SESSION MOTION

I move that the Hamilton Town Council recess its regular meeting and convene a closed session to discuss:

• Consultation with and the provision of legal advice by the Town Attorney regarding the enforcement/collection of lease amounts, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711(A)(8); and

• Consultation with and the provision of legal advice by the Town Attorney regarding possible conversion/appropriation of utility system equipment, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711(A)(8); and

• Litigation titled, Bouman v. Town of Hamilton, Loudoun County Circuit Court Case Number 102460, as authorized by Code of Virginia of 1950, as amended, Section 2.2-3711 (A)(7)

The following individuals are invited to attend the closed session: All Town Council Members Maureen K. Gilmore, Town Attorney Second and Recorded Voice Vote required.

I move that the Hamilton Town Council adjourn its closed session and reconvene its regular meeting. Second and Recorded Voice Vote required.

Page 35

TOWN OF HAMILTON LOUDOUN COUNTY, VIRGINIA

RESOLUTION NO.2019-23 PRESENTED: ADOPTED:

OCTOBER 21, 2019 _______________

A RESOLUTION: CERTIFYING THE CLOSED SESSION ON OCTOBER 21, 2019.

WHEREAS, the Hamilton Town Council, has this day convened a closed session in accordance with an affirmative-recorded vote of the Hamilton Town Council and in accordance with the provisions of the Virginia Freedom of Information Act.

NOW, THEREFORE, BE IT RESOLVED that the Hamilton Town Council does hereby certify that to the best of each member’s knowledge, 1) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the closed session to which this certification applies; and 2) only such public business matters as were identified in the Motion by which the said closed session was convened were heard, discussed or considered by the Hamilton Town Council.

PASSED THIS ____ DAY OF __________________ 2019.

______________________________ David R. Simpson, Mayor Town of Hamilton

ATTEST:

__________________________________ Jennifer Noel, Town Recorder

Page 36