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AHSAA MIDDLE SCHOOL CONFERENCE C2C ESSENTIALS
AHSAA MIDDLE SCHOOL
CONFERENCE
C2C ESSENTIALS
C2C WILL WORK FOR YOU
• Prioritize using MUST – SHOULD – COULD method
• Use the software to centralize all of your data
• Use contracts as schedule confirmations
• Create reports to communicate with your staff
• Who? What? When?
• Don’t be overwhelmed
MUST• Declare teams
• Coaches registrations / roles
• Eligibility / manage athletes
• Master tryout list / team rosters
• Entering schedules / venues
• Contract management
• Financial management
DECLARE TEAMS
• Menu/School/Team Management/Declare teams
• AHSAA will notify schools when it is time to declare teams
• Only changes from previous year need to be made
• Make sure to declare the master tryout list
COACHES REGISTRATION
• MENU/SCHOOL/USERS and STAFF
• Principal or the Principal designee ONLY
• Customize for your school
• Adding and Removing Coaches• Creating usernames• Adding permissions• Uploading pictures and signatures• Refresh permissions
5 Steps to Coach’s Cards1. Users create accounts, add photo at
www.c2cschools.com create a free account – give Principal or Designee the username.
2. Principal or Designee adds team permissions to username, must assign the title of coach or assistant coach to the username for coaches: Menu/school/User Staffs
3. Coaches must meet eligibility settings in team management/ team staff: Menu/school/team management/manage teams
4. Principal or Designee must certify eligible coaches: Menu/Principal certification/coaches certification
5. Purchase membership (financial administrator rights)that creates invoice. Print invoice or make a payment: Menu/school/financial management/ purchase memberships
ELIGIBILITY/MANAGE ATHLETES
• MENU/SCHOOL/MANAGE ATHLETES
• Check athlete names in INOW or import athletes – Important timeline of the pipeline: INOW-ALSDE-C2C
• Check grades, 7th are automatically eligible
• 8th graders must have grade average
• Troubleshoot “unknown” possible reasons• Transcript• Transfer grades/summer school grades• Menu/school/academic settings
MASTER TRYOUT LIST ROSTERS
• Add athletes to the roster on master tryout list, then make the athlete eligible by meeting grade and paperwork requirements; names will turn black
• Principal certify eligible athletes
• Add athletes to rosters in team management
• Add uniform numbers, height and weight if applicable
ENTERING SCHEDULES• Create venues - menu/school/event
management
• Enter home schedules only
• Monitor away games, notify schools if away games to not appear on your schedule in a timely manner
• Check times, and dates closely
• Contracts are schedule confirmations
• Sanctioning tournaments, participating in a sanctioned tournament - Purple to red
SANCTIONING A TOURNAMENT
• MENU/SCHOOL/TEAM MANAGEMENT/MANAGE TEAMS/TEAM/MANAGE TEAM/ADD TOURNAMENT
• STEP 1 – Identify host/venue/date and time – click next
• STEP 2 – Choose the structure of the tournament, check the requires sanction approval box - click finish
• STEP 3 - Double click on the tournament (purple font)
• STEP 4 – Add participants
• STEP 5– Add initial games or matches
• STEP 6 – Principal certify the competition Menu/school/principal certification/competition certification
CONTRACT MANAGEMENT
• MENU/SCHOOL/DOCUMENTS and FILINGS/CONTRACT MANAGEMENT
• Required games for middle schools?
• Why sign contracts? Use as a schedule confirmation, an agreement much like “your word”
• Three ways to sign contracts• When creating a game on the
schedule/contract tab/details• Alert box or email• Contact management – see above
FINANCIAL MANAGEMENT
• MENU/SCHOOL/FINANCIAL MANAGEMENT/ACCOUNT SUMMARY
• Notification of invoices will be delivered by alert message
• View invoices, new and historical view
• Details will give a view of invoices
• Print or make a payment from screen
SHOULD - COULD
• Enter results of all home games/competitions
• Scan eligibility forms into student files
• Add school logos and geographical information
• Content Management – Public View
• Document Searches
• Filing System
• Coaches biographies
REPORTS
•MENU/SCHOOL/REPORTS
•Use school reports for master schedule, staff detail, and staff eligibility reports
•Use reports in team management
TIPS - SHARING• Customize columns in manage
athlete interface
• Welcome screen – don’t miss important information and alerts
• Create desktop shortcuts
• Content management/ organizing links
• Teach me….teach all of us?
