AIESEC  Edmonton  Annual  Report  For  the  2012-­‐2013  Year  

This  document  chronicles  AIESEC  Edmonton’s  results  from  March  1st,  2012  to  February  28th,  2013.    

 

   

 

 

 

 

 

 

 

 

 

   

Table  of  Contents    

 

   2012  Highlights   2  Outgoing  Exchange   3  Incoming  Exchange   4  Corporate  Relations   5  Alumni  Relations   6    Membership   7  National  Congress  2013   8  Financial  Statements   9  AIESEC  Edmonton   10  

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2012  Highlights  

   Exchanges  Raised           43  Exchanges  Realized           28  Membership           52  Active  Membership           38  

National  Awards  

Excellence  in  Alumni  Relations    For  the  third  consecutive  year,  AIESEC  Edmonton  has  been  recognized  for  building  and  maintaining  strong  relations  with  its  alumni.  

Local  Committee  of  the  Year  

AIESEC  Edmonton  was  recognized  as  the  top  overall  performing  local  committee  in  AIESEC  Canada  

Bronze  Excellence  Standard  AIESEC  Edmonton  was  recognized  for  realizing  over  25  exchanges  in  2012.  

Global  Impact  Award    AIESEC  Edmonton  was  recognized  for  having  the  top  performing  outgoing  exchange  portfolio  in  AIESEC  Canada.    

 

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Outgoing  Exchange  

 

Outgoing  Exchange  Highlights  One of our best decisions this year was to approach the University of Alberta International (UAI) to combine our outgoing preparation seminar (OPS) with their Pre-departure Orientations for students who are studying abroad. Previously, our OPS session involved presentations on safety and AIESEC in general from AIESECers, as well as a presentation from a current intern. With our new format, UAI’s expert staff present on health, safety, and risk management and cultural preparedness and culture shock. They also provide each exchange participant with a comprehensive handbook that details everything needed before, during and after their experience abroad, as well as special handbooks from the Government of Canada.

UAI provides breakfast, and gives us a room to present AIESEC specific information to our exchange participants afterwards. We cover AIESEC’s history, policies, have a presentation from a past exchange participant (as opposed to an intern) and conclude with meetings between each exchange participant and their exchange participant Manager. With this new format, UAI takes care of the logistics for the majority of the OPS, which saves us time, and provides high-quality information that we wouldn’t be able to provide on our own.

 

   

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Internships  Raised  

Internships  Realized  

 

 

 

 

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Incoming  Exchange  

 

AIESEC  Edmonton  saw  a  30%  increase  of  the  internships  that  we  raised  within  the  Edmonton  community.    This  year  we  have  successfully  raised  9  internships  within  the  Edmonton  community  which  was  one  of  the  highest  numbers  raised  within  Canada.  Within  the  year  we  have  been  able  to  welcome  7  interns  from  Brazil,  Columbia,  Romania,  Senegal,  and  Italy.  

 

 

 

 

 

 

 

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Internships  Raised  

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Corporate  Relations  Marketing Culture AIESEC Edmonton has worked diligently to create a strong sales culture. We have done this through concentrating on rewards and recognition, and promoting the value of sales skills. The Corporate & Alumni Relations (CAR) portfolio has integrated its own form of rewards and recognition. For recognition, the Edmonton office now has a “star chart,” visible to everyone in the LC, that showcases the number of marketing calls each CAR member has gone on. As well, those individuals who have raised TNs are rewarded for their efforts by being taken out for dinner. This strategy has increased competition within the portfolio and shows members that the work they do is valued. Summer Sales Summit The largest factor that has contributed to enhancing the marketing culture in Edmonton is relating how sales skills are necessary for everything in life. During our Sales Summit in August, we invited the entire local to come for sales training. We emphasized this idea and taught skills that were not AIESEC specific but were ones that could be universally applied to any situation. Whether you’re negotiating a million dollar deal or convincing your parents to let you go to a conference, the skills required are the same. Intern Relationship Management As well, we focus on building strong relationships with our interns, which allows us to leverage their unique experience within our Edmonton, build up an exchange culture within our local committee, and get more resigns. Some of the ways in which we have involved our interns include:

• Social events - Canada Day party, Halloween Party, Easter Party, Christmas Party • Many welcome dinners, • Attendance at general assemblies • Role within the LC • Presentations at OPS and General Assemblies

Maintaining strong relationships with our interns has been key to understanding the future opportunities within the organization. Best Case Practice in Corporate Relations AIESEC Edmonton pursued a $400,000 contract with the Alberta government to pay for the costs of sending 40 exchange participants abroad. This initiative involved writing a proposal which included:

• Telling what AIESEC has done for the province of Alberta over the past 40 years • Developing a budget, staffing plan, timeline, and goals • Obtaining endorsement letters and quotes on AIESEC from alumni • Developing a recruitment strategy specific to the government’s goals

A team of four members from AIESEC Edmonton worked tirelessly on the proposal, often working as much as 18 hours per day, in order to successfully complete the 59 page proposal in less than six days. Although we were unsuccessful in winning the contract, the hard work that AIESEC Edmonton took in pursuing this contract embodies AIESEC’s core value of striving for excellence.  

 

 

 

 

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Alumni  Relations    

 

We released another edition of the AIESEC Edmonton Alumni Newsletter to keep Alumni connected to what is happening in our local committee and also share ways for them to get involved. The newsletter featured stories about current AIESEC members who were participating in Exchanges, highlighted current activities within the LC and lastly included a cross-word puzzle that incorporated “lingo” changes that AIESEC has seen over the years.

 

Alumni Relations Supporting Other Portfolios

AIESEC Edmonton has developed a highly strategic focus on the area of alumni relations. Below are some of the ways that alumni relations have supported AIESEC Edmonton.

• 1 traineeship directly raised by an alumni • 7 traineeships raised through alumni connections • 25 meetings with alumni • 40 marketing calls booked through alumni • Raising $3,500 in NC sponsorship through alumni (School of

Business, U of A International, Incite) • Developing 4 in-kind sponsorship deals through alumni

connections • Alumni Ted Kouri spoke to 60 professionals at our corporate

breakfast on the value of hiring an AIESEC intern • $1,000 alumni donation to our local committee (not including

alumni donations to NC) • Six alumni attended our LCP elections and our chair was an

alumni • Five alumni champions invited 9 of their business peers to our corporate breakfast to learn about AIESEC • Five members of our BoA are alumni • An alumni chaired our turnover weekend • An alumni did a session at our Edmonton Summer Sales Summit • Several quotes and an endorsement letter from an alumni for our proposal to the Alberta government to manage

the Alberta Abroad Program

 

AIESEC  Edmonton  –  Consecutive  winner  of  AIESEC  Canada’s  Excellence  in  Alumni  Relations  2012  

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Membership  Member Development AIESEC Edmonton is LC of the Year 2012 because of the tremendous success our members have had. This is how we’ve developed them:

General Assemblies

• 1.5 hours each • Once every month • Dates are pre-assigned so members know

well in advance • Each GA has its own theme, but will based

on either professional development (e.g. pitching AIESEC), or personal development (e.g. public speaking)

Parties

• Happens at least once/month

• Will always be something different (e.g. skating, movie night, theme party)

• Each holiday party is planned by a new team (Easter, Halloween, and Christmas were all major successes)

Training Days

• Hosted a Sales Summit to teach each members how to pitch AIESEC

• Hosted a myaiesec.net training day • Hosted a SalesForce training day

Goal Planning

• Decentralized this year to allow each VP to get to know his/her members

• Are currently moving towards bringing this back to TM

Rewards & Recognition

• 7 Portfolio Member of the Year awards o Framed certificates o 1 LC Member of the Year award

Lunch with their Dean A biography in a local

newspaper Their name engraved on a

plaque in the office                        

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National  Congress  2013  National Congress 2013

AIESEC Edmonton hosted NC 2013, which gave 250 members of AIESEC Canada an incredible 5 day conference experience from Dec 30th 2012 - Jan 3rd 2013. Some of our accomplishments include:

• Raising $32,160 without requiring support from AIESEC Canada • Developing multiple in-kind sponsorship deals • Organizing a Casino Night after final banquet • Giving away FREE t-shirts • Engaging our alumni to help with connections for fundraising and in kind sponsor partners • Engaging our alumni by inviting them to the banquet

 

 

 

   

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Financial  Statements  AIESEC  Edmonton  –  Balance  Sheet  As  of  February  28,  2013  

   

 

 

 

 

 

 

 

 

 

   

AIESEC  Edmonton  –  Income  Statement                  For  the  period  March  1,  2012  to  February  28,  2013  

 Revenues     29,389.17  

Program   13,570.00    Donations   1,090.00    

Merchandise  Sales   320.00    Events   4,810.17    Other   9,599.00    

     Expenses     22,470.68  

Affiliation  Fees   1,862.50    Administration   409.13    

Program     2,058,76    Events   3,568.72    

Conference  Reimbursement  

4,224,14    

Summer  Marketer  Wages   8,618.10    Other   1,729.33    

     Surplus/Loss     6,918.49    

Current  Assets     16,173.51  Cash   5,522.66    

Accounts  Receivable   7.53    Short  Term  Investments   10,088.79    

Other   554.53    Total  Assets     16,173.51        Liabilities      

Accounts  Payable   0    MC  Payable   (7,108.97)    

Other   0    Total  Liabilities     (7,108.97)        Retained  Earnings     15,590.60  

     Total  Liabilities  and  Equity     16,173.51  

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AIESEC  Edmonton  Executive  Board  

Sam  Turner  Local  Committee  President    

Idel  Riemer  VP  Outgoing  Exchange    

Sawan  Dhaliwal  VP  Corporate  &  Alumni  Relations    

Jill  Hopkins  VP  Finance    

Desmond  Salisbury  VP  Talent  Management    

Kayla  Baretta  VP  Incoming  Exchange    

Anna  Moore    VP  Communications    

   

 

Board  of  Advisors  *Sherilyn  Trompetter  –  Chair  University  of  Alberta  International  

*Marcela  Mandeville  Alberta  Women  Entrepreneurs  

*Tanvi  Nand  Casman  Construction  Group  of  Companies  

Wanda  Nadeau  Royal  Bank  of  Canada  

*Tom  Koep  Parkland  County  

*Wes  Sawatzky  Government  of  Alberta  

*denotes  Alumni  

   

   

   

AIESEC  Edmonton    

2-­‐04H  Business  Building   email:  aiesec@ualberta.ca  University  of  Alberta     phone:  (780)  492-­‐2453  Edmonton,  AB   web:  www.aiesec.ca/edmonton  T6G  2R6    

This  document  was  prepared  by  Sam  Turner.