AIESEC_LCP Applicant Booklet

DEADLINE: BEFORE 06th MARCH 2012, 11.59 PM

AIESEC IN

UNIVERSITY OF MALAYA

Stay Foolish, Stay Hungry. -Steve Jobs-

EXECUTIVE BOARD 1213

.APPLICANT BOOKLET.

Local Committee University of Malaya LCUM1213 Applicant Booklet

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SECTION I

POSITION APPLIED:

Please where applicable. (Double click on the box and select ‘checked‘ in the default value.)

Local Committee President (LCP)

Vice President (VP)

FIELD OF INTEREST

Please whichever is applicable (maximum two [2])

Finance & Administration Marketing & Communications Corporate Relations External Relations

Non-Corporate Relations Talent Management Youth Development Project Management

PERSONAL INFORMATION

Full Name : LEE CHIA CHUN NRIC/Passport Number : <privacy> Mobile Number : <privacy>

University : University of Malaya Student ID Number : <privacy> Semester : <privacy> Program : <privacy>

Email Address (aiesec.net) : [email protected]

ACADEMIC EXPERIENCE

Please provide details of your academic background in chronological order

YEAR Academic Background Location

July 2010 - Oct 2014 Bachelor of Mechanical

Engineering (CGPA 3.59)

University of Malaya

May 2009 - 2010 April Matrikulasi (CGPA 4.00) Johor Matriculation College,

Tangkak, Johor

January 2004 – December 2008 Taken PMR (7A, 1B) &

SPM (9 A1, 1 A2, 2 B3)

Chung Ling High School,

Pulau Pinang, Malaysia

January 1998 - December 2003 Taken UPSR (6A, 1B) S.J.K (C) Han Chiang


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WORKING EXPERIENCE

Please give details of all relevant practical and professional experience in chronological

order.

Organization Title Responsibility Duration

Malam

Penganugerahan

ASTAR [MPA] (First

Residential College’s

Gala Dinner)

Organizing

Committee President

Ensure the Gala

Dinner is successfully

held

November 2011 –

21th April 2012

First College’s UM

Cares Squad

Vice President Assisting President

and the squad to

implement green

initiatives and

activities

September 2011 –

September 2012

Greenergy Seminar

by ASHRAE

Head of Marketing

Department

To raise sponsorships

so that the seminar

has enough fund to

run

November 2011 -

10th March 2012

AIESEC Vice President of

Outgoing Exchange

To achieve the

realization goals set

July 2011 – July 2012

Community Service

& Educational

Programmes held

under Penang

Undergraduates

Association

Organizing

Committee President

To ensure the

community service is

successfully

conducted

31th October 2010 –

5th June 2011

AIESEC EXPERIENCE

List all aspects of your AIESEC experience (leadership positions, conferences, etc) in

chronological order.

Year Experience Brief Description Location Duration

2012 Mid-National Conference

(MNC)

To review and refine

functional area’s future

planning

UKM 5th - 12th Feb

2012

2011 Regional Leadership

Development Seminar

Delegate UMNC November

2011

2011 National Train the Trainer

(NTtT)

Delegate Fern Lodge,

Skuadai, Johor

August 2011

2011 National Conference

(NatCon)

To set goal for the our new

term

UPM June 2011


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2011 Vice President of OGX Achieve realization goals set UM July 2011 –

July 2012

2010 MyLDS UTM December

2010

Global Competency Model Score

Emotional Intelligence 3.2 Global Competency Model Score

Entrepreneurial Outlook 4.0 Proactive Learning 4.0

Social Responsibility 4.0 Global Mindset 3.0

Please give a short description about yourself (not more than 500 words)

I am an ambitious person, who seeks to challenge status quo. I do not prefer doing things in the

conventional ways. It is part of my nature to always troubleshoot the source of problems and

seek for ways/suggestions to improve the current state. People who work with me think that I am

a hardworking and determined person. Sometimes, my stubbornness could ruin the relationship

with people. The main reason I am stubborn is because I think that I am doing the right things.

However, as time goes by, I learnt that sometimes it is not about doing the right thing, but is

about doing the right way. Doing things the right way includes taking care others’ opinions and

feelings. I can be indecisive at times as I tend to over-think certain matters. That is also the time

when people feel that I am so serious because I am thinking and weighing the pros and cons. I

like to portray myself as a strategic thinker. I feel appreciated when my suggestions are given

consideration by my team.


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SECTION II

QUESTIONS & ANSWERS

There are 15 questions for LCP applicants and 10 questions for VP candidates. Kindly answer

ALL questions accordingly.

QUESTIONS FOR VICE PRESIDENT AND LOCAL COMMITTEE PRESIDENT APPLICANTS

1. What is your leadership style? How do you think people can best work with you?

In many ways, I won the title as inspiring leader, a person good at motivating others.

In addition, I got a real knack in providing direction and identifying areas to be

improved at works. Some people perceive me as authoritative because of my

delivery method; some find me easy to work with as I am straightforward in telling

them what are the things need to improve. Generally, I like working with people who

is strategy-minded and reliable.

2. What is your motivation and what do you want to achieve personally by running for

Executive Board 2012/2013?

Last year, my motivation to run for VP was that I wanted to grow in AIESEC. This

year, I am running for LCP with the intention to grow AIESEC

3. Justify and comment on your Global Competency Score. (Not more than 400 words.)

I scored full marks for Entrepreneurial Outlook, Proactive Learning & Social

Responsibility whereas 3.0 and 3.2 for Global Mindset & Emotional Intelligence. The

marks obtained are describing me as I am a keen learner. For the things that I have

learnt, I always relate it to how I can help the society and how to expand certain

industries which have corresponded to Social Responsibility and Entrepreneurial

Outlook respectively. As I am not a good at listening, thus this has affected my

Emotional Intelligence. In addition, I also think that it I am not really interested in

knowing other races’ cultures. Thus, this reflects my lower marks I got for Global

Mindset.

4. Contact one person that you have been working closely with and ask them to name

3 of your weaknesses; and briefly elaborate how you plan to overcome them. (Provide

contact details for verification purposes.)

Weaknesses Elaboration Ways to Overcome

Poor listening skill I tend to lost

concentration when I am

listening to someone’s

Listen attentively by

asking relevant questions.


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talking

Lengthy in speech I tend to talk too much

during a meeting

Have different persons to

lead certain session while I

sit back to listen and give

comments necessarily

Stubborn I tend to be over defensive

of my own ideas

Be more open to criticism

and be more considerate

of others’ feeling

Kum Mun Yoke, 013-202 9898.

5. Name 1 achievement and 1 failure in AIESEC so far, and elaborate. What did you

learn from them? (Not more than 400 words.)

Achievement Failure

High Members’ Retention Rate. Members

are passionate and interested in doing

what they are doing in AIESEC. The

recent synergy between OGX-COMM-TM

has shown people from different

departments can work together achieve

common LC goal. This is really

motivating, and you won’t feel tired nor

alone working all day long. I learnt that to

really make everyone stays in AIESEC is to

do things together, I mean really

together. The results must be tangible so

that each other knows you are

contributing and doing things together.

Lack of tracking system such as in OGX,

there is no proper use of EP Matching

Tracking sheet, no EP Payment Tracker

and no obvious synergy in correspond to

other AIESEC phases such as TMP/TLP,

EwA LLC.

6. Predict 3 of the biggest challenges you think you’ll face if elected.

Challenge 1: Communication Problem among EB team.

I might not be able to understand my teammates well enough yet. But I believe if we

all make an effort to understand each others’ working style, this problem would

soon be resolved.

Challenge 2: Lacking understanding towards MC’s planning


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I have to admit that when I was J.E and even when rose to VP, I don’t really put an

effort to understand things from MC’s perspective. MC’s planning only shown twice

in a year, which is during NatCon and Mid-Natcon.

Challenge 3: Lack of understanding towards certain functional areas.

I am coming from OGX background and I have a good understanding to certain

departments such as COMM, TM, ER and PM but lack the understanding towards FA,

CR & NCR. I afraid I would divert my attention from FA, CR & NCR. If I were to be

elected, I must ensure the VPs from last term have a proper transition with the VP

elects.

7. Which political, social, environmental or economic movement in Malaysia has made the biggest impact on you over the past year? Why and how is it relevant to AIESEC in Malaysia? The widening economic gap between the rich and the poor is always a trouble to all. This has to do with government’s transparency and efficiency in solving this problem. We all know a country is defined by its people, with the government representing the hope and aspiration of the people. AIESEC in Malaysia could play a vital role in educating, inspiring and nurturing all the young people in Malaysia so that they become great leaders in future. AIESEC in Malaysia upholds its motto: To engage and develop every person in the world (in Malaysia, as for in this context). We want to produce and replicate leaders through AIESEC ways, through AIESEC Experience Programmes, and through AIESEC leadership position. In addition, the social issues such as baby dumping, misuse of drugs, domestic violence, discrimination against women, children and sexual orientation, are overwhelming our endeared country. What is far more serious than all these problems is most of the youths today lack the sensitivity and awareness to the societal problems. AIESEC in Malaysia, could play even greater role in this context by collaborate with the existing NGO or governmental bodies to educate youths. Next, AIESEC members engage with wide spectrum of people at their early years, they could easily identify the social demand, social problems and so on. AIESEC members are energized and inspired to carry out a series of roadshow, programmes, talks, seminars, projects etc. AIESEC members wish to be part of the solutions to these social problems. Thus, they are indirectly learning social entrepreneurship and leadership. At the end of their involvement, they have what the country needs to make changes to our current state. With that, AIESEC in Malaysia is still relevant and its capacity could grow so much more.

8. What is your vision and focus for your Local Committee for term 2012/2013? (Elaborate

with a rough timeline in terms of 4 quarters.)

I wish there are more synergies to be devised among the departments. The synergy

should be devised based on each AIESEC phase. So far, we only have synergy for


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GCDP and GIP. Other phases such as TMP and TLP are still awaiting proper synergy to

be formed. I also wish to see the members are effective users of myaiesec.net and

Google Doc. We have workshops to improve students’ knowledge on how to use all

these important softwares/technology to boost our LC’s performance. In addition, I

want to see our LC reserves top the rest of the LC. Money always matter the most.

When we have enough funding, we can initiative beneficial projects. Projects are a

form of investment in the sense that people will get to know about us through their

involvement in projects.

My vision for LC is that AIESEC in UM is known by all students in the campus as an

international student organization that keen on leadership, management,

entrepreneurship and world issues.

My focus is on synergy, how more synergies can be established to achieve end

results. Technology/Softwares as the tool to assist our tracking, monitoring and

sharing of information.

9. Analyze AIESEC in UM in its current state. (Maximum 1 page, you may use SWOT analysis, Keep-Stop-Start

or any other relevant method of analysis. VP applicants may focus more on their functional area of choice.)

Department Keep Stop Start

FA Strong relationship

with HEP

Having too little JDs

for members.

Members lost

learning curves

Information

Management

PM Awareness projects

such as Love and Life

Road show

Project expansion

ER Motivating members

to try calling up new

kinds of companies

Relying on family

relationship to get

sponsors

Systematic

sponsorship

framework. Raising

Learning partners as

well.

OGX The current

processes.

Partnership with LCs.

Better Reintegration,

as Reintegration can

be a way to sell

TMP/TLP to EPs.

CR Securing companies Proper

documentation of

visa application


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procedures

NCR Raise more interns Proper

documentation of

visa application

procedures

COMM Brand checking

processes

Collecting testimony

& survey form from

returned EPs

TM Monitor system Collecting

membership fees in

2nd semester

Set more strict

membership criteria.

10. State initiatives you’d like to drive down to leverage or mitigate from what has been

analyzed from the question above.

Synergy Plans

QUESTIONS FOR LOCAL COMMITTEE PRESIDENT APPLICANTS ONLY

1. As LCP you have to work with many stakeholders including AI, MC, LCPs, LCs,

partners, students, university and members. How would you prioritize stakeholders?

List 3 most important in ascending order and justify.

Partners, Members, LCs (most important)

LC which represents AIESEC as a whole also reflects AI’s ambition as well. LC’s term

goals and focuses should be given priority. MC’s plans are usually defined by LC’s

aspiration as well. So by taking care of LC’s goals and focuses, one can safely assume

that the rest are taken care too.

Next, members who are still new to AIESEC needs to be given attention so that they

could be empowered. Members are AIESEC Ambassador. If they see relevance and

love being part of AIESEC, they will influence people around them to at least learn

more about AIESEC, if not joining us right away. Members are also regarded as

invaluable assets to AIESEC’s future pipeline sustainability.

Partners are the next important stakeholder right after Members. There are two

kinds of partners: 1. Learning partners (which is more on TM’s concern) 2.

Networking Partners (which is of ER’s concern)


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In the context of Exchange Management (includes Youth Development, Corporate

Relation & Non-Corporate Relation), partnership between our LC and another LC is

another noteworthy topic.

Partnership, disregard to its size and types, all contribute to the mutual growth in

terms of finance, degree of influence, brand positioning (COMM’s concern) and

finally catalyze the process of achieving term goals.

2. Name three relevant and concrete insights or GCPs from the international network

in any functional area which would you like to implement in AIESEC in UM?

Good Case Practice by AI Justification

New myaiesec.net interface Ease exchange management. Members

ought to be taught step-by-step on the

ways to use myaiesec.net effectively

The lah-Troop (a form of ambassadorship

programme)

Brand the EPs from Malaysia so that

Malaysian EPs can be easily noticed by

AIESEC members from other countries.

National Sales Team cultures Reflect AIESEC members are interested

in management and selling. This will

boost the number of realization for

exchange context and stabilize financial

health of a LC.

3. What are your views on the refreshed AIESEC Experience? Please specify 1 Benefit

and 1 Threat for each of these: EwA, TMP, TLP, GCDP, GIP, and LLC.

AIESEC Experience Benefit Threat

EwA Exposure to non-AIESEC members. No synergy is defined so far.

TMP Enough JDs for team members. Loose members criteria. We should set an expectation setting with the potential members. Warning letters should be issued to members who are slacking.

TLP Experience leadership experience in AIESEC.

Functional area knowledge is not easy to be picked up by any outsiders. The fear for no


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pipeline exists.

GCDP Good experience No segmentation is performed. No obvious long term partnership is formed among LCs and our LC

GIP Good experience Lack of TN opportunities. Strict visa application in certain countries discourages the prospect.

LLC

4. What is your proposed Executive Board structure for term 2012/2013? How will this

contribute to your vision and focus?

OGX will be divided into AIESEC Experience Sales Team and Expansion team.

TM will have Learning, HR and Alumni Engagement sub-team.

LCP

OGX

AIESEC Exp. EXPANSION

TM

LEARNING HR ALUMNI


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ER will be promoting Y2B; Marketing & Communication will have internal and external

communication unit. CR and NCR have no changes from the previous structures.

LCP

ER

STRATEGIC INTIATIVES

(Y2B)

MARKETING & COMM

INTERNAL COMM

EXTERNAL COMM

CR


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Information Management is a good initiative as all the documentations from each

department can be compiled and kept together for future reference. The

information gathered also would help the board in making a better decision.

PM will be having three projects at hand, and the projects can be increased

depending on capacity.

OGX and CR/NCR can be a great duo in boosting each other realization goals. As

CR/NCR outsources for LCs in other countries for OGX, OGX in returns promoting the

projects held by our LC through virtual platform such as email and SKYPE.

OGX offers AIESEC Experience programmes as in GCDP and GIP. As we all know, GIP

usually favours applicants who had AIESEC leadership experiences in AIESEC before.

OGX CR/NCR Better

Partnership Management

OGX TM Selling

TMP/TLP


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In addition, by re-adjusting the price of GCDP for COMMITTEED AIESEC members,

students in university would see AIESEC an internship provider while the existing

members of AIESEC would be able to enjoy the privilege for being AIESEC members.

TM can sell TMP and TLP easily by inserting these interesting selling points inside.

5. Briefly describe the functional synergy of all functional areas based on the proposed

structure in the question above. How do you think the synergy you’ve described can

advance the LC?

Synergy Structure which consists of OGX, COMM and TM will be continued from

previous term. TM plays a vital role too for other departments, especially for PM.

AIESEC in UM can expand its presence by having more recruitments for projects held

under AIESEC in UM. Types of project can be related to entrepreneurial

seminar/workshop, HIV/AIDS road show & environmental movement activities. To

boost AIESEC’s presence even more, we can have ER to raise organizing partners.

COMM functions as supportive role in promoting the events/activities held under

AIESEC in UM.

-END OF THE APPLICANT BOOKLET-

Key:

LC : Local Committee

LCP : Local Committee President

MC : Member Committee

AI : AIESEC International

MT : Management Team

GCP : Good Case Practice

TMP : Team Member Program

TLP : Team Leader Program

GCDP : Global Community

Development Program

GIP : Global Internship Program

EwA : Engagement with AIESEC

LLC : Life Long Connection

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AIESEC_LCP Applicant Booklet

Leadership & Management