© ReadSoft 2006
SITA – Overview of the ReadSoft process
AP Clerk scans and interprets & verifies the
Invoice
Matched Order / Invoice process for Payment by
Accounts Payable
Payment to Supplier
Receive Invoice
Archive
Insufficient Data - Return
to Supplier
Code & Route for approval
Approve
No PO
PO
Reporting in InvoiceIT
Discoverer Reports/KPI
© ReadSoft 2006
SITA – Company factsSITA is the world’s leading provider of IT business solutions
and communication services for the air transport industry
SITA is a community of over 600 airline, airport, aerospace, cargo and GDS members and over 1800 customers
SITA is unique in delivering integrated communication and IT solutions, on a global basis, for the air transport industry.
SITA is local, globally, with a presence in 220 countries and territories
– Over 3,000 staff worldwide– 140 nationalities, speaking
over 70 languages
© ReadSoft 2006
Background:Oracle Implementation
Application: SITA has a single Global Instance
Suite: SITA has implemented Oracle Purchasing, iProcurement, Payables, System Administration, General Ledger, iExpenses, Discoverer Modules
Footprint: SITA has 28 Sets of Books, 23 Countries, 73 Operating Units
Structure: Global SOB (Centralised Purchasing Operating Unit Multi Currency) Multiple Operating Units within Countries
Users: SITA has ≈ 2000 Users worldwide
UK
France
Singapore
Hong Kong
Portugal
Switzerland
Ireland
USA
Canada
Netherlands
Central
Brazil
GermanyJapan
Turkey
New Zealand
Spain
Italy
Belgium
Mexico
Australia
Lebanon
UAE
Egypt
© ReadSoft 2006
Background:Why Invoice Approval Workflow
Opportunities: to streamline and automate the current Invoice storage, retrieval, entry and non-Purchase Order Invoice validation process (global payable invoices)
Enterprise evaluation: by Hackett identified significant business process improvement opportunity (Imaging/Scanning is now considered the most critical IT tool in Shared Service Organizations)
Investigation request instigated by SITA Corporate Controller
Current - SITA processes a total of approximately 350,000 invoices per annum globally ≈170,000 invoices are matched to PO’s, automatically “pre-approved” during the requisitioning process, ≈180,000 invoices are received with no Purchase Order and are manually “validated”
© ReadSoft 2006
Selection
Readsoft
170 Systems
Perceptive Software
SoftCo
Version One
StellentOptioImage Integration SystemsMerkur GroupHyland SoftwareAPRO
Sysao
Informed ImagingMetafile Info SystemsApplied Info Services
Feith Info Sytems
© ReadSoft 2006
Why Readsoft
Credentials: Recommended by OracleOracle Certified Advantage Applications Partner Integrated with e-Business Suite
Service: The only “one-stop shop” end-to-end solution provider
Solution: Not complex - still comprehensiveRapid implementation (8 weeks from Proof Of Concept)
Flexible: Supportive of SITAs Goals and ObjectivesResponsive
Implementation: Same team from Concept to Go Live ensuring total accountability & continuity
Cost: Competitive
© ReadSoft 2006
SITA & ReadSoft Implementation Approach (Quick wins)
Using Evaluation environment
Resolve Gaps
Configure & Test in UK
UAT Paris & Global
Confirm design & identify Gaps?
Pilot Paris & Global
Global Roll-Out
© ReadSoft 2006
SITA & ReadSoft project facts
ReadSoft INVOICES 5.4 functionalityReadSoft Consit InvoiceIT 3.1 functionalityGaps/customisations deliveredProject kick off, app. May 01, 2006.Go-live date end of October for SITA United Kingdomand France. Remaining countries to follow. Resources used, total of app. 50 man days (excludingcustomisations)
© ReadSoft 2006
SITA – Overview of the ReadSoft process
AP Clerk scans and interprets & verifies the
Invoice
Matched Order / Invoice process for Payment by
Accounts Payable
Payment to Supplier
Receive Invoice
Archive
Insufficient Data - Return
to Supplier
Code & Route for approval
Approve
No PO
PO
Reporting in InvoiceIT
Discoverer Reports/KPI