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Academic Information Systems University of California Santa Cruz AIS Overview Agenda What Is AIS? Who Uses AIS? Who Supports AIS? Modification Process Governance Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
AIS OverviewAgenda
What Is AIS?Who Uses AIS?
Who Supports AIS?Modification Process
Governance
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
What is AIS?Peoplesoft Campus Solutions for:
AdmissionsRecords
Financial AidAdvising
Billing
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
What is AIS?Connected and Related Systems
Enterprise PortalGARP
NESResource25
CCLPIDM
Cognos
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
What is AIS?System of Record
Student InformationCourse/Class Information
Rosters/GradesBills
Financial Aid
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?
ApplicantsGrad & Undergrad Students
FacultyStaff
Alumni
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?Stakeholders
Graduate AdmissionsUndergraduate Admissions
AdvisingFinancial Aid
Registrar
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?Stakeholders
Student Business ServicesSummer Session
Academic Staff
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Who Supports AIS?ITS
Software DevelopersApplication Administrators
Business AnalystReporting SpecialistDatabase Engineers
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
ITS
Systems AdministratorsNetwork Engineers
Security AnalystsSecurity Engineers
Who Supports AIS?
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Functional Offices
Process ManagersBusiness Analysts
Report WritersFront-Line Staff
Back-Office StaffManagement Structure
Who Supports AIS?
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Gaps
Delivered Product Has GapsWe Address Gaps by:
Adjusting Business ProcessesDeveloping System Workarounds
Developing Modifications
Modifications
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
How a Bill Becomes a Law
Project Team Request (PTR)(Submitted by Functional Offices or AIS Tech Team, Representing
Campus Constituents)
Modifications
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
PTR Reviewed by PMsPTR Approved by TLsPTR Prioritized by TLs
Mods Scheduled by AIS Dev MgrSpecs, Development, Testing,
Deployment
ModificationsHow a Bill Becomes a Law
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Primary Instances
DevelopmentTest
QAProduction
Modifications
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Annual System Releases
4 Peoplesoft BundlesModifications w/ Each Bundle
1GARP Release1 Tools Release
Modifications
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Other Releases
Weekly Bug ReleasesEmergency Fixes
Off-Cycle Releases (Rare)
Modifications
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Governance
Team LeadsSteering
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Questions?
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
27 Modifications in Pipeline26 Efficiency Mods Proposed
Unmet NeedsModification Requests
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
VPDUE: $50KRecent Retiree
7 Mods
Unmet NeedsEfficiency Mods
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
1. Admissions: Frosh Transcripts Desired2. Advising Report: Student Exception Entry
3. FA: PLUS Automate Fed Parent Loan4. Adm: Transfer Classes & Transcripts
5. Advising Report: Transfer Credit6. Reg: Online Residency
7. Reg: Online Grade Change
Unmet Needs
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Long Time ComingSDSC Solution
Data AND Service Replication2012 Target
AISDisaster Recovery/Business Continuity
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12
3 Tiers
DatabaseApplication
Web
AcademicInformation
Systems
University of California Santa Cruz
Infrastructure
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Replacement of All AIS HardwareEnterprise Wide Opportunities
Goal: Performance GainsCurrently: Research & Evaluation
Summer Purchase, Fall ImplementationPossibly Last “Iron” Upgrade
InfrastructureInfrastructure Replacement
Tuesday, March 27, 12
AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12
