Local Section Governance

Alan RossiterOne Upon A Time Chair, STS-AIChE

Chair, AIChE Regional Process Technology Conference

Alan ZagoriaChair, AIChE Local Sections Committee

Governance is the act of governing. It relates to decisions that define expectations, grant power, or verify performance. It consists of either a separate process or part of management or leadership processes. These processes and systems are typically administered by a government. - Wikipedia

Definition

Personal VisibilitySense of PowerCareer Advancement

To Make Things A Little Bit Better

Why Do You Want the Job?

What Is the Purpose of Your Local Section? How Will You Measure Success?

STS Vision and Mission Statement (2008)

As a section of AIChE, we serve chemical engineering professionals in the South Texas region through education, professional development, and networking.We will become an organization with a strong and active membership. We will accomplish this through:

a. Increasing awarenessb. Improving relevancy of our programsc. Improving our governanced. Hospitality / Welcome / Social

What Direction Are You Going?

Set one major goal for your term of office

Consider both radical changes and incremental steps

Don’t be afraid of failure Get all the help you can find

How Much Can You Hope To Do?

“No-one can do it as well as you can!”

WRONG No-one will do it exactly as you do Find people with a passion for the task

Look for the right skills & interests

Who Will Help You?

Respect Other People’s Time

Be selective on meetings Be prepared for meetings Plan your year: Know what happens when (STS Chairs Calendar)

How Well-Organized Are You?

Build Consensus Be Decisive Don’t be a Dictator Look for Opportunities & Synergies Know when to Quit

What is Your Management Style?

Terms of OfficeNumber of OfficersRecruiting VolunteersDeveloping Leadership

Is Your Organization Sustainable?

Members

Board of Directors

CEOC

committees

SIOC

committees

CTOC

committees

Staff

AIChE at a Glance

Local Section

Local Section

Local Section

Local Section

Loc Sect Committee

CEOC

AIChE at a Glance-2

Local Section Officers-typical Roles & Responsibilities

–responsible for strategy and tactics of Section operation (scheduling, setting agendas for, and running meetings)–should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early–should play lead role in “paying” volunteers – recognition, recognition, recognition!-back stops everyone!

Chair

–should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early–learn from the Chair – get ready for next year–step up as necessary for the Chair–often has one primary responsibility; such as Programs Chair

Vice Chair

–should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early

–schedule and prepare meeting plan first thing- annual calendar

•initiate publicity for programs •minimize surprises –have “plan B” in hip pocket meeting room details, webinar logistics, etc –manage restaurant contracts & guarantees set meeting prices –Stay on top of physical / electronic arrangements

Programs Chair and/or House

•Secretary:–should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early–record important decisions / events at Section and Officers’ meetings–prepare annual report for approval by Section Officers–Section newsletter / mailings / external publicity

Secretary and/or Communications

–should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early–keep running ledger of Section income and expenses–prepare budget and annual income statement and balance sheet -file annual income taxes–manage Section finances for benefit of members–keep Section officers informed of financial status

Treasurer

communications finances attract / retain new members / networking connection to local employers / managers programming – broad sense liaison to University students outreach to community, K-12 tech training career services

How do you handle these functions?

Resources You Should Know About• Money– Grants– Speakers Corner

• General Help– LSC / LSC Discussion Board– LSLW – Local Section Leaders Workshop– Staff

• Communications / Collaboration / Doc Storage– free MS Sharepoint– free webhosting– email aliases

• Young Professionals– tracking of recent grads– national YPAB

Resources You Should Know About -2• Membership / Lists– online access– ability to track drop / adds (in progress)– documents / presentations on the value of

membership– Project Connect Grants– available materials / speakers from Knovel,

financial services, insurance...• Programming– Program Planning Grants– Use of ChemE on Demand for LS Meetings– Satellite Meetings– Speakers Corner

Resources You Should Know About -3• Best Practices– LS Officers Guide– Summary of Annual Reports– Best Practices: general, volunteer recognition

& retention, starting YP groups, other• Volunteer Development– recorded leadership training – ChemE on

Demand– LSLC– Shining Star Award– negotiated prices, pre-designed certificates &

plaques

What goes wrong in your LS? What lessons have you learned? What support do you need?

Workshop

The Hundred Thousand Dollar Question

Why not continue sharing ideas /

resources with each other throughout the

year?