Alaska Measures of Progress

Paper/PencilWebinar

March 23, 2015

Webinar Logistics

• Audio will be streamed through Adobe Connect

• Audio is also available by calling 877-278-8686 Pin: 961449

—If using the phone for as the audio source, MUTE the Adobe connect sound to prevent feedback

• Please hold questions until the end

• All questions must be asked through the chat box, located on the bottom right corner

Agenda

• Materials Inventory— New students, transfers, or withdrawals since

January 6th

— Updating records in KITE – Test & Exit records via TEC file

— Additional material orders

• Materials Security

• Calculator Usage

• Materials Return— School Information Sheets

— Return Summaries

— Shipping

• Customer Service

Key Dates• Materials received in districts

—March 16 - 23, 2015

• Additional materials order deadline

—April 3, 2015

• Paper / pencil test window —April 13 – April 24, 2015

• Materials returned to Questar—May 1, 2015

Updating Records

• With any new orders for accommodated forms, make sure to update TEC files and PNPs!

Materials Inventory• Use the shipping documents

provided to inventory all materials

• Shipment Summary includes security ID numbers to confirm all secure materials

• After inventorying school materials, make a copy of shipping documents for district records

• If anything is missing, contact AMP Customer Service immediately

Additional Materials• District shipment includes additional

materials overage to be provided as needed—Test Administration Directions (5%)

—Standard Test Booklets (10%)

—School Information Sheet (5%)

• School shipment also includes overage—Standard Test Booklets (5%)

• Accommodated Materials—If additional accommodated materials are

needed, contact AMP Customer Service no later than April 3, 2015

Materials Security Reminders

• Maintaining the confidentiality of assessment materials is critical to ensure integrity and validity

—All assessment materials need to be kept in a secure place to prevent unauthorized access

—All assessment content is confidential; refrain from sharing information or revealing assessment content with anyone

—All assessment materials are to be returned as instructed

• Security throughout the entire assessment process is essential for valid results

• Test security is also required by law

Calculator Usage

**NOTE: Calculators may be used in Section 1- 3 only**

• Major Steps for District Test Coordinators1. Inventory and organize all assessment materials

returned by the Building Test Coordinator; verify and complete all required forms

2. Ensure all materials are returned

3. Package used test booklets and related forms; arrange for pick-up of scorable materials

4. Package unused test booklets, including accommodated materials; arrange for pick-up of nonscorable materials

5. Ensure each box with the correct Questar label

**NOTE: All materials must be shipped by May 1, 2015**

Materials Return

• School Information Sheet

—Building Test Coordinator marks the number of used test booklets being returned for each grade assessed

—“Pre-slugged” with each school’s information

—District Test Coordinator verifies the number of test booklets being returned is correct

—Pack keeping the School Information Sheet on top of the corresponding materials

Materials Return

• District Return Kits—Materials Return Instructions

—Return Summary/Transmittal Form

—Questar Return Shipping Labels

—UPS Shipping Labels

• Scorable vs. Nonscorable—Scorable materials include all used test

booklets with student responses to be scored

—Nonscorable materials include unused test booklets or test booklets that should not be scored

Materials Return

• Return Summaries—District Test Coordinator

completes a scorable and nonscorable return summary for the return shipment

—Record the total number of each material being returned

—Sign and date

—Make a copy for district records

—Place on the top of package being returned

—One form per shipment

Materials Return

• Return Shipment—Materials will be returned to Questar by the DTC

—Return materials in boxes the materials were sent

—Make copies of forms for district records

—If there is not a standard UPS pick-up at your location, contact UPS to arrange

**NOTE: Manuals are not returned**

Materials Return

• Inquiries & Questions—Phone: 855.864.3537

—Email: amp_support@ku.edu

—Hours: 5am to 4pm Alaska Time

Customer Service

Questions & Answers