Alexandria Technical and Community College team including students, community members, faculty,...

Alexandria Technical and Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: CTF guided the development of ATCC’s 2016-2018 strategic plan focusing objectives on addressing the six strategic directives. In addition, the Strategic Enrollment Planning team (SEP) developed objectives and action plans supporting recruitment, retention, transfer pathways, and curriculum realignment. As part of campus-based initiatives, the college implemented an administrative reorganization of a number of departments such as the Information Center, Admissions, and a Transfer Advising Center. As part of the college’s overall student success, work hours for the Intercultural Center Management Specialist were increased and a Bremer Finish Line grant obtained providing needed resources for underrepresented students. ATCC was selected to participate in a pilot project on credit for prior learning. ATCC, as part of the Distance Minnesota Consortium, submitted an Achieving the Dream proposal to modify a one- or two-year program/degree using Open Educational Resources (OER). The consortium has been notified they were successful in obtaining funding for the proposal. Issues/concerns for continued implementation of Charting the Future in FY17:

• Individual college versus university versus system initiative on developing CPL and CBE. We are part of the MnSCU CPL pilot project and recently had two of our staff attend the first face-to-face meeting of the CPL workgroup.

• Potential difficulties articulating with universities could continue if pursued on a one-to-one approach as opposed to a system approach (Pathways).

• Results of the MnSCU technology survey and PACE survey have not been received yet and may alter or add to the ATCC’s strategic plan and CTF activities.

Section 2: Campus Community Engagement

Specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Student Senate and Ambassadors engaged in providing responses to ATCC’s strategic plan and CTF. Discover-Decide was a recruiting event students participated in through tours and presentation of student projects. Students continued meeting

Engagement issues/concerns (if any) identified with each stakeholder group Students: Student participation in many activities is significantly reduced during the summer months. As a two-year college, many students have little time to participate in out-of-class activities.

with the president through her “Lunch with Laura” sessions and providing feedback on a variety of topics related to CTF. Faculty: During All Personnel meetings and Faculty Shared Governance sessions, faculty were provided information on CTF activities. In addition, faculty continue to participate in the Strategic Enrollment Plan (SEP) and the development of the Strategic Inclusion Plan. Informal lunches with the President provide faculty with the opportunity to provide CTF feedback. Staff: During All Personnel meetings, Strategic Enrollment Plan (SEP) meetings and informal lunches with the President, staff have the opportunity to obtain information and provide feedback on CTF activities.

Faculty: Very few faculty members are on campus during the summer months, which will result in lower participation rates in CTF and other activities. Staff: At a small college such as ATCC, staff wear many hats resulting in less time for participation on committee activities, especially during the summer months when many staff take vacation.

Section 3: Campus-based initiatives Below are the initiatives that are led by colleges/universities.

Initiative 1.1.2 – Convene campus-based advising work group that researches advising best practices and develops specific recommendations for strengthening advising.

Summary: Construction proceeding on Transfer Advising Center Curriculum aligned with MnSCU Pathways

Indicate how your work has informed planning in this area for FY17: The new Transfer Advising Center will be operational and used by students for advisement on course selection to help ensure transfer of credits. A systematic review of articulation agreements will be completed and updated along with the addition of new agreements. All transfer curriculum courses will be evaluated to make sure they are accepted in transfer as a direct match to system university courses and to satisfy course requirements for the new transfer pathways. Status: Project near completion (up to 75%)

Key activities and milestones accomplished this quarter (Apr-May) • Construction almost complete on Transfer Advising Center • Operationalize the new Transfer Advising Center • Incorporate the new transfer pathways requirements into transfer guidance for students • Utilize the new transfer advising center services during Registration Advising Days scheduled for

June 2016.

Initiative 1.3.1 – Develop a campus diversity plan, integrated into the college/university overall Student Success plan.

Summary: A team including students, community members, faculty, staff and administration met to begin the design of a Strategic Inclusion Plan. Plan will be completed before the end of May.

Indicate how your work has informed planning in this area for FY17: The Strategic Inclusion Plan integrates into the Strategic Plan for the college and includes initiatives addressing recruitment and retention of diverse students and faculty, college and community awareness activities that engage stakeholders, and approaches to increase student success.

Status: Project near completion (up to 75%)

Key activities and milestones accomplished this quarter (Apr-May) • Work on the Strategic Inclusion Plan

Initiative 1.1.6 – Deploy online resources for prospective and current students, including transfer information for use in planning, registration, and advising

Summary: • Representatives of the three colleges from the Distance Minnesota Consortium met to

review and make changes to all communications that are sent to prospective and current online students.

• The ATCC Information Center has continued to evolve into a single point of contact for students needing assistance accessing college resources.

Indicate how your work has informed planning in this area for FY17: Work will continue on improving communication with students by revising the college’s web site including being mobile friendly. In addition, the Information Center will continue to evolve to be the single point of contact for prospective and current students to access college resources.


Key activities and milestones accomplished this quarter (Apr-May): • Reviewed and improved communication flow for current and prospective online students. • Ongoing professional development training for the Information Center staff.

Initiative – 1.2.2 – Ensure all students have access to technology

Summary: • College IT staff performed the annual evaluation of the computer leasing program and

adjustments have been made for FY17. • Donations and leveraged equipment funds have been utilized to support technology

upgrades for programs. • Infrastructure upgrades are in place for an enhanced website that will support mobile

environments.

Indicate how your work has informed planning in this area for FY17: New technology has been purchased to support the college computer leasing program and computer labs for FY17. College administration is awaiting the results of the technology survey administered by the System Office that may drive the FY17 decision-making process. The college will seek consulting assistance for its “Mobile First” website redesign.


Key activities and milestones accomplished this quarter (Apr-May): • Annual evaluation of computer leasing program led to change in program • Purchase of new technology

Initiative 3.1.1 – Ensure affordability for all students (financial literacy ONLY)

Summary: Counseling continues for students seeking loans

Indicate how your work has informed planning in this area for FY17: Financial literacy training is incorporated into the Strategic Inclusion Plan


Key activities and milestones accomplished this quarter (Apr-May): • ATCC Financial Aid office will continue providing mandatory student loan counseling.

Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.

Initiative 2.2.2 – Advance strategies and capacity for competency certification and credit for prior learning at all colleges and universities

• ATCC is a member of the CPL pilot. Two staff attended the first meeting of the CPL pilot group and were assigned to subcommittees.

Initiative 3.1.2 – Develop a comprehensive strategy to increase awareness and development of e-textbooks and open educational resources (OERs)

• Distance Minnesota, of which ATCC is a member, was successful in the application for funding from Achieving the Dream on Open Educational Resources. Objective of the funding is to develop/modify a one- or two-year program/degree to use OER materials completely.

Section 5: Additional comments/best practices (optional)

Anoka Technical College/Anoka-Ramsey Community College Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The colleges’ focus is on more strategic objectives rather than mundane tasks. Academic initiatives and financial allocations are assessed in light of the Strategic Plan and driving the core goals of the Strategic Plan and CTF. Issues/concerns for continued implementation of Charting the Future in FY17:

• Creating synergies between the colleges’ Strategic Plan and core initiatives and those of CTF. These need to be identified and leveraged. Doing so in a complimentary fashion rather than competitive will be vital.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Educause ECAR Survey conducted. CTF conversations included student senate consults from all 3 campuses. Faculty: Monthly CTF committee meetings. Staff: Monthly CTF committee meetings.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Participation in the survey was poor. Faculty: The engagement with the college’s Strategic Plan is strong/good; direct connection to Strategic Plan and CTF needs enhancement. Staff: The engagement with the college’s Strategic Plan is strong/good; direct connection to Strategic Plan and CTF needs enhancement.


Initiative 1.1.2 – Convene campus-based advising work group that researches advising

Summary: Thoroughly analyze and interpret research. Identified three themes surrounding technical college faculty advising. Research best practices in advising as the Academic Advising department changes its model Indicate how your work has informed planning in this area for FY17:

best practices and develops specific recommendations for strengthening advising

The recommendation to create an advising primer and incorporate advising resources into faculty development days will impact FY17. All advising initiatives support the Strategic Enrollment Management plan for FY17 Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Three themes to technical college faculty advising:

1. Provide Resources and training to program advisors, provide support from administration 2. Achieve consistent and up-to-date program information between advisors, staff, AASC, etc. 3. Appropriately and intrusively inform students of advising services

• Specific recommendations are available upon request, but will be incorporated into future SEM, SP and faculty/staff development planning.

• Provided training, professional development opportunities, and ongoing administrative support to academic advisors

• Established a line of communication between advisors and faculty through the creation of the Student Services Network

• Changed advising model to best support students through assigned caseloads, proactive advising outreach, and incentive-based programming

• Implemented new CRM and created departmental new communications and outreach plan • Revamped the Orientation program to provide more individualized support to new students • Created the Advising Think Tank to make recommendations regarding staffing levels, advising

practices, and departmental initiatives to better support retention efforts

Initiative 1.3.1 – Develop a campus diversity plan, integrated into the college/university overall Student Success plan

Summary: The work through May included 1) diversity mapping 2) campus needs assessment 3) opportunities for feedback and campus wide response

Indicate how your work has informed planning in this area for FY17: The goals and the objectives of the Diversity Plan target specifically, campus climates and student success as indicators of inclusive excellence. Inclusive campus climate and student success will be measured through such indicators as cultural competence and the ability to work with others from different backgrounds. These will be focused on in 2017.


Key activities and milestones accomplished this quarter (Apr-May) • “Strategic Diversity and Inclusion Plan 2016-2020” has been drafted.


Summary: Significant attention was paid to finalizing the new website for ARCC which included enhanced information for students regarding college planning, registration, advising, etc.

Indicate how your work has informed planning in this area for FY17: The newly designed website should provide added resources for students to access and be engaged with faculty and student support services. This should assist in planning for higher effectiveness with student success, retention, and transfer.


Key activities and milestones accomplished this quarter (Apr-May): • Website redesign at 90% completion with scheduled launch of July 1st. • Intranet site launched.


Summary: Mobile devices and cloud-based services for tutoring, advising and classroom usage are being made available for pilot testing.

Indicate how your work has informed planning in this area for FY17: If the testing of cloud-based services and mobile computing is positive, additional resources will be dedicated to this area including training of faculty and staff and an understanding of cloud-based resources will transpire in 2017.


Key activities and milestones accomplished this quarter (Apr-May): • 3 Chromebook mobile stations deployed with over 300 Chromebooks.

• Increased Wifi services on all 3 campuses.


Summary: Financial Aid staff made student presentations on financial aid, scholarships and budgeting. These presentations were made in First Year Experience classes, orientation and to high school students upon their request. The college also maintains a financial literacy resources page on the website. GradReady, a free budgeting tool, is available to all of the colleges’ students.

Indicate how your work has informed planning in this area for FY17: Indications are that financial literacy remains lacking in our students. Additional opportunities for discussing budgets, monetary planning, and financial literacy will be investigated in fiscal year 17.

Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May): • GradReady was made available free of charge. Investigating if incentivizing the students would

improve usage and exposure to this financial resource. Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.

Initiative 1.3.2 – Diversity mapping and assessment of diversity and equity

• Opportunities for college-wide response and feedback • Information used as a key resource for “Strategic Diversity and Inclusion Plan

2016-2020” Section 5: Additional comments/best practices (optional)

Central Lakes College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways:: CLC is now using more cross functional teams than prior to CTF. We have better communication between students, staff, and faculty. This has led to a significant increase in student engagement on committees. We are also utilizing surveys more in order to ensure that stakeholders are having an opportunity to provide input and feedback. CTF has also allowed CLC to better align our master plans (facilities, strategic, and technology) to each other and to the initiatives the system office has put forth via CTF. Issues/concerns for continued implementation of Charting the Future in FY17:

• There is concern with funding CTF initiatives moving forward. Some initiatives will require extended staff time commitments, and possibly additional staffing.

• There is also concern regarding building and maintaining momentum both at the campus and system levels. • The level of system and legislative support for CTF moving forward is also a concern


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: CTF student membership on local committee, CLC student on the statewide CTF steering committee Faculty: Involvement in CTF Pathways task force, advising task force, and Native Nations group at the system level Staff: Involvement in CTF Advising task force and other system initiatives

Engagement issues/concerns (if any) identified with each stakeholder group Students: Continuity as CTF ambassadors graduate Faculty: Time constraints Staff: Time constraints


Summary:

Initiative 1.1.2 – Convene campus-based advising work group that researches advising best practices and develops specific recommendations for strengthening advising

Focus on building and developing training opportunities for advisors and improving upon registration and advising processes. We have also surveyed the graduating students regarding academic advising. Indicate how your work has informed planning in this area for FY17: We will continue the training in FY17, and will utilize the data collected from surveys to further develop training and enrichment opportunities Status: Project near completion (up to 75%)

Key activities and milestones accomplished this quarter (Apr-May) • Utilized faculty to provide program specific training for advisors • Developed and implemented a new registration model where students work with faculty and

advisors and are provided a workbook to keep • Surveyed graduating students regarding advising efforts and effectiveness


Summary: Cross functional team completed the college diversity plan

Indicate how your work has informed planning in this area for FY17: Gaps in service to students and staffing, as well as training opportunities with other schools were identified, as well as the need for further diversity training.

Status:: FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • Plan was completed on schedule and has been submitted to the system office

Initiative 1.1.6 – Deploy online resources for prospective and

Summary: Developed a D2L/Brightspace orientation that is available summer session for TRIO students. Students surveys were conducted

Indicate how your work has informed planning in this area for FY17:

current students, including transfer information for use in planning, registration, and advising

We will monitor the success of the D2L orientation and develop a plan for improvement based upon survey results Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May): • Conducted student surveys • Developed D2L/Brightspace orientation platform; ready for implementation


Summary: Restructuring academic & institutional IT areas, planning initiated

Indicate how your work has informed planning in this area for FY17: Changes will be implemented throughout the year when plans are finalized

Status: Initial progress made (up to 25%)

Key activities and milestones accomplished this quarter (Apr-May): • Begin the planning process


Summary: Continued development of financial literacy unit which will be embedded in CCST (College and Career Studies) courses. These courses are mandatory for Liberal Arts students. Open educational resources (OER) expanding and expected to save $300,000 in textbook expense for students

Indicate how your work has informed planning in this area for FY17: Continued work on the financial literacy unit, plus develop a plan for non-liberal arts students to receive the same information


Key activities and milestones accomplished this quarter (Apr-May): • Met with leadership & faculty to discuss implementation of CCST plan • Developed common course outcomes to meet financial literacy goal



• On hold. Awaiting system office feedback and the appointment of the new Chief Diversity Officer


• OER expanded to include CIS partner high schools via a grant obtained


Century College

Section 1: FY16 Summary Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: With the integration of Charting the Future action plans into the College’s Strategic Plan, we see the direct tie between the College’s priorities and system-wide priorities. Many of the CTF action plans were already priorities of the College. Identify issues/concerns for continued implementation of Charting the Future in FY17:

• Section 2: Campus Community Engagement

Identify specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Students are members of the Planning Committee, which is the college committee charged with implementing and integrating CTF with college actions. CTF is a standing agenda item of the monthly meeting with students. Faculty: Faculty representatives are members of the Planning Committee, which is the college committee charged with implementing and integrating CTF with college actions. CTF is a standing agenda item of the monthly Faculty Shared Governance meeting agenda. Staff: Staff representatives are members of the Planning Committee. CTF is a standing agenda item of the regular staff meet and confer meeting agendas.

Identify engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Staff:


Summary:


Fully integrated AgileAdvising, a component of the Hobson’s customer relation management software, into our advising and counseling practices as a part of the ongoing Hobson’s AgileGrad implementation. Indicate how your work has informed planning in this area for FY17: This work has laid a strong foundation for the continued implementation of the Academic Pathways initiative. As we move forward, Pathways will continue to expand and become fully integrated into the student education experience in both the classroom and extracurricular activities. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Online scheduling of advising and counseling appointments available to all students. • Online notes of student meetings/conversations available online for all students and available to view

by appropriate college employee (i.e. – advisors, counselors, student services, etc). • All students have been assigned to their academic pathway and are receiving communications and

information relevant to their chosen academic path.


Summary: The Equity Work Group reviewed and analyzed the results of the needs assessment conducted in the first quarter of the year. The work group developed specific strategies and actions based on the results of the needs assessment. In addition to the Needs Assessment, the College conducted a campus climate study -- involving focus groups of both students and employees -- and surveyed students on campus climate using the Diverse Learning Environments Survey (DLE). Unfortunately, the results of these studies were not complete by the time the initial Equity and Diversity Plan was due to the system office. The work group will be reviewing the results of these studies over the summer and will update the Equity and Diversity Plan based on the results. The updated plan will be reviewed by the College, including student groups and the appropriate committees, for their input before it is finalized.

Indicate how your work has informed planning in this area for FY17: The Equity Work Group aligned the Diversity and Equity Plan with the College’s Strategic Plan, so that the actions undertaken in FY2017 will advance both plans. The Equity Committee will

work with key college stakeholder groups, including students and the appropriate committees, to identify specific priority actions for FY2017, as well as further refine and strengthen the Equity and Diversity Plan. The initial version of the plan will be reviewed by the College for comment before it is finalized. Status FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • See above


Summary: Completed the student support technologies survey.

Indicate how your work has informed planning in this area for FY17: Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May): • Completed the student support technologies survey.


Summary: • Completed the ECAR technologies survey.



Key activities and milestones accomplished this quarter (Apr-May): • Completed the ECAR technologies survey.

Summary):


A Financial Literacy Work Group reporting to the Student Success subcommittee was established. The College engaged consultants to lead training of employees in personal financial management (literacy) so that they have the ability to effectively assist students. The consultants also made recommendations about serving students in the College’s new Resource and Support Center. The College’s advisors and financial aid personnel are specifically tasked with supporting students’ needs in this area. A financial literacy unit is now included in the First Year College Success Seminar. Next steps include further developing our practices for transferring financial literacy to students, including infusing financial literacy into assignments throughout students’ curricula to reinforce financial literacy concepts beyond the first semester of college. This could become a priority of faculty professional development plans. Indicate how your work has informed planning in this area for FY17: Enhancing student financial literacy will be a priority of the Student Success Committee for FY2017. The College will also implement a project with grant funding that will include financial literacy programming paired with career navigation services for students in Career and Technical Education


Key activities and milestones accomplished this quarter (Apr-May): • Forty (40) employees have been trained to better assist students around their financial concerns,

including a total of seven hours of training • Eighty (80) students enrolled in the TuitionMatch scholarship program completed a Financial

Literacy online learning module • Consultants provided insights for assisting low-income students in personal financial management

support and training within the College’s new Resource and Support Center Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in. Section 5: Additional comments/best practices (optional)

Dakota County Technical College

Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: More so than before, DCTC is looking for ways to collaborate with Inver Hills and other MnSCU institutions. The Policy Committees now operates as one committee, the President’s cabinet operates as one, and the management/leadership teams will operate as one next year. Institutional Research is working with South Central College on enrollment analyst consulting. Academic Affairs partnered with Saint Paul College and Anoka Ramsey Community College to fill the Nanoscience Technology AAS program, is contributing to the Metro Alliance’s efforts to increase the availability of baccalaureate program offerings in the Metro area, and has eight new articulation agreements with Metro State and four with MN State Moorhead, Landscape horticulture program worked with North Hennepin and Metro State to develop and launch a new 2-to-4-year program. Student Affairs interviewed five MnSCU institutions in its research on advising best practices. IT collaborated with Metro area campuses on Barracuda SPAM filtering project; campus security planning, and patch management bundling. HR is on the state leadership team for the regional transaction service centers. The bookstore collaborated with Metro area bookstores on sourcing of books and materials to reduce average student cost of books by 1%. Issues/concerns for continued implementation of Charting the Future in FY17: With the Strategic Planning committee’s work coming to end in April 2016, the college will need to establish a new group to oversee the implementation of CTF. Being a two-year college, new student leadership may not have any experience with Charting the Future when it first launched. Knowing the CTF workplan for FY2017 prior to the development of department annual plans would be helpful in organizing resources. Departments have already created first drafts of annual plans for FY2017 but will update them this fall.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Update on strategic planning and charting the future provided to student senate at May 4, 2016 meeting. Faculty: Staff: April quarterly report was shared with Leadership Council on Monday, May 2 and a link to the CTF quarterly report was added to the Accountability plan section of the DCTC Strategic and Integrated Planning web page. Supervisors were asked to share the link to the report with their teams.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Staff:



Summary: Research information has been compiled into a formal report and recommendations have been made as a result of carefully reviewing the information (please see attachment for full report). The report was completed and submitted to President Tim Wynes, Vice President Mike Opp, and Interim Associate Vice President Carrie Schneider on April 29, 2016. Recommendations will be presented to President Wynes, Vice President Opp, and Associate Vice President Schneider on Monday, June 13, 2016 by the task force members. Indicate how your work has informed planning in this area for FY17: The recommendations have been identified as goals for Enrollment Services with some changes happening as early as summer 2016 prior to the start of fall semester. The recommendations will also inform medium to long term goal setting as the recommendations were identified as short term, medium term, and long term. Additionally, the recommendations and planning needed as a result of them will become part of the work of a Strategic Enrollment Management committee which will begin meeting fall

2016 and be comprised of many of the same members who served on the Advising Best Practices Task Force. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • The report was finalized and submitted to President Wynes, Vice President Opp, and Associate

Vice President Schneider on April 29, 2016. • A presentation has been scheduled for June 13, 2016 to verbally share the recommendations to

the above noted leaders.


Summary: The Diversity Council continued to meet through May to finalize the Strategic Inclusion Plan by May 31, 2016.

Indicate how your work has informed planning in this area for FY17: The plan has four main objectives and a set of goals for each objective. For each goal, action steps, primary stewards, proposed partners, and completion targets have been set.

Status: FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • The Diversity Council has been reviewing the survey results (from the survey based on the

Diversity and Equity Planning Toolkit) to create the Strategic Inclusion Plan by May 31, 2016.


Summary): Dakota County Technical College participated in the CTF Survey to Inventory Student Support Technologies developed by ASA in consultation with campus CIOs, CSAO, CAOs on February 24, 2016.

Indicate how your work has informed planning in this area for FY17: The results of the survey will be used to inform FY2017 department annual plans when they are updated this fall.


Key activities and milestones accomplished this quarter (Apr-May): •


Summary: In January 2016, Dakota County Technical College submitted to the System Office an intent to participate in the ECAR Study of Undergraduate Students, along with the email address that would be used in the “from” field in the survey email invite. EDUCAUSE survey invites were sent to students on April 4 and 11, 2016 and the survey was closed on April 15, 2016. On April 5, 2016 DCTC received an email from System Office Research Director indicating 287 DCTC students had responded (12.5% response rate). On April 19, 2016 DCTC received an email from System Office Research Director indicating 330 DCTC students had responded (14.4% response rate). This email also indicated the report and date file with student responses would be provided to each participating college and university in July 2016.


Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May): EDUCAUSE survey invites were sent to students on April 4 and 11, 2016 and the survey was closed on April 15, 2016. On April 5, 2016 DCTC received an email from System Office Research Director indicating 287 DCTC students had responded (12.5% response rate). On April 19, 2016 DCTC received an email from System Office Research Director indicating 330 DCTC students had responded (14.4% response rate). This email also indicated the report and date file with student responses would be provided to each participating college and university in July 2016.


Summary: Adult learners received financial aid and financial literacy information and tools at the South of the River Education Center in Burnsville March 23, 2016. Planning is underway for a series of Student Loan Exit Counseling information sessions for students preparing for graduation. Five sessions were held this year and evaluation surveys were collected from students in these courses. More sessions will be planned for fall 2016 and spring 2017.

Indicate how your work has informed planning in this area for FY17: Counselors were surveyed at the February 25, 2016 High School Counselor breakfast event and this information will be used to improve the event in the fall. The fall semester breakfast is scheduled for September 22, 2016. Additional Financial Literacy sessions will be provided at the fall 2016 Student Success day and will be modified based on the feedback received at the spring 2016 Student Success day. The debriefing process for the quarter’s financial literacy activities will commence in late May. This review will be used to evaluate effectiveness, find areas for improvement, and begin the planning process for 2016-2017 academic year activities.


Key activities and milestones accomplished this quarter (Apr-May): Adult learners received financial aid and financial literacy information and tools at the South of the River Education Center in Burnsville March 23, 2016.



Dakota County Technical College expressed interest in participating in this pilot in the first CTF quarterly update in January 2016. The college has not received further communication regarding this pilot. The Diversity Council is utilizing the Diversity Planning toolkit developed by the System Office and could use information from Diversity mapping to inform planning efforts.


Fond du Lac Tribal & Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: Charting the future has help enhance the engagement of students, Faculty, Staff and Administration to help moving forward to with strategic planning and making sure all gropes are involved and have a voice. Charting the future has help with the way we view student services and how we can meet student’s needs. Issues/concerns for continued implementation of Charting the Future in FY17: Cost of books and tuition, We will continue address these two issues with campus meetings and student input.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Strategic Planning Faculty: Strategic Planning Staff: Strategic Planning

Engagement issues/concerns (if any) identified with each stakeholder group Students: None Faculty: None Staff: None


Initiative 1.1.2 – Convene campus-based advising work group that researches advising best practices and develops specific

Summary: Proactive online registration efforts for Summer and Fall 2016

Indicate how your work has informed planning in this area for FY17: The academic schedule was online for students a month early. We saw enrollment raise for summer and fall 2016. Not enough time has passed since beginning these initiatives to measure their progress and/or get student feedback Status:

recommendations for strengthening advising

Project near completion (up to 75%)

Key activities and milestones accomplished this quarter (Apr-May) • Increase in enrollment for summer and fall 2016.


Summary: The college is moving forward with implementing a new Social Justice and Equity team that meets once a month. The team is currently meeting and developing a plan and prioritize actions. The goal is to improve student success in the 2016-2017 year. The College has developed and submitted a Diversity Plan and will continue to work on initiatives.

Indicate how your work has informed planning in this area for FY17: The College has a history of creating programming responsive to the needs of underserved/underrepresented students. The Diversity Plan allowed the College the opportunity to formalize those strategies. A formal college committee will be appointed in July to further develop the Diversity Plan and begin to implement initiatives.


Key activities and milestones accomplished this quarter (Apr-May) • The Diversity Plan has been incorporated into the College’s most recent Strategic Plan. The

Diversity Plan initiatives have both budget and performance measures attached


Summary: Adviser use Transferology and Minnesota Transfer to help with transfer questions and helping students. We meet with Vice president of academics and faculty and the advisers and program coordinators to keep the students services area informed with any changes to classes or program changes.

Indicate how your work has informed planning in this area for FY17: Not enough time has passed since beginning these initiatives to measure their progress and/or get student feedback

Status:

Project near completion (up to 75%) Key activities and milestones accomplished this quarter (Apr-May):

• We will meet three times this summer.


Summary: The College has continued to build on its efforts to ensure that all students have access to learning opportunities. The efforts in this area on-going.

Indicate how your work has informed planning in this area for FY17: The College continues to utilize its Title III funding to improve and enhance its technology capacity. Planning for 2017i includes looking at ways to expand learning opportunities in rural and reservation communities.


Key activities and milestones accomplished this quarter (Apr-May): • Expanded academic course offerings to rural and reservation (Mille Lacs, Grand Portage)

communities. • Developing off-site programming for incarcerated individuals (in partnership with the Minnesota

Department of Corrections) • The College also increased students access to technology on campus by: 1) updating computers in

the student labs (30 iMacs, 35 windows, and overall 42 additional computers); 2) updated classroom media; 3) created 3 mobile classrooms, allowing instructors to create a computer lab in any classroom (20 iPads, 30 Windows laptops, 35 MacBook Airs); 4) improved the network infrastructure; 5) replaced library lab computers; 6) increased wireless coverage on campus; 7) upgraded existing interactive television room; and 8) added an immersive room (allowing immersive telepresence for video conferencing and high-quality interactive learning).


Summary: The Financial Aid Office has launched three initiatives during Spring 2016: 1.Identifying students who have not used all of their Pell grant during the traditional school year (Fall and Spring semesters), then processing and mailing summer Award Letters for each of those students as a means of recruiting for summer session;

2. Calling students who complete their FAFSA in May and June to offer assistance in their financial aid application (from verification to loan application) for spring and/or summer. 3. To increase recruitment and improve customer service we began printing and mailing Award Letters to students for the 2016-2017 Academic Year. Prior to 2016-2017 we notified electronically only; 4. Began calling student loan borrowers who were behind on their payments as identified by NSLDS at the earliest possible time (30 days late). We found that if we call and email these borrowers as early as possible the phone numbers and email addresses are still in service and students answer our calls and emails. We used to wait to call/email until after 45 days, giving students a chance to get caught up on a slightly late payment, but found that many phone numbers were disconnected. Ongoing Financial Literacy Outreach Workshops: Paying for college, Money Management, Parent/student FAFSA information sessions and assistance · FdL Ojibwe school · Carlton Middle/High School Indian Ed · Cloquet High school and Indian Ed, ALC/CAAEP, Carlton HS and Indian ed, Barnum, Willow River, SouthRidge School,East Central, Harbor City International · Men as Peacemakers-Denfeld Girl’s Group Ongoing CYFAR activities: financial literacy, nutrition, academic support, community events Fond du Lac Ojibwe School, Cloquet Middle School. Indicate how your work has informed planning in this area for FY17: Status: Key activities and milestones accomplished this quarter (Apr-May): Not enough time has passed since beginning these initiatives to measure their progress and/or get student feedback

• Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.


• The New Social Justice and Equity Team is charged this year to work with Diversity Mapping and this goal is in progress.


• Campus Conversation is starting in the spring of 2016 with faculty through AASC and is on planned meeting agendas this term.


• We have had a round table discussions with students and staff in the bookstore and business office financial aid office on how to services the student better

Section 5: Additional comments/best practices (optional) FDLTCC Best practices—all with cultural relevance Learning Communities, weekend College, and excellence academy. 0-40 program, Nandagikendan summer programs and Pre-enrollment Classes Student success meetings, Nandagikendan learning experience, College bound and College connect programs with other local Tribal High Schools. Connecting Faculty and Student Services to stay updated on program requirements and changes, course offerings, policy changes and registration initiatives. Cohorts of the Degree Me, Weekend College and Academic Excellence Academy beginning to acquire data to evaluate program success and areas in need of improvement. Develop Student Services responsibility wheel to determine yearly tasks performed by different employee positions. Purpose is to gain knowledge of employee duties and how different offices work with each other. Also, provides a mapping of a yearly schedule for new employees to follow thus continuing quality service to students.

Hennepin Technical College Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: CTF has allowed HTC administrators, faculty, staff and students to continue to work collaboratively with each other and other institutions and to engage in better and deliberate communications. Identify issues/concerns for continued implementation of Charting the Future in FY17:


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students:

• Monthly meetings between student leaders and college administration

• Coffee & Conversations • Celebration of Earth Day and Day of the Child • Participation in SkillsUSA Minnesota competition • Student only Open Forums for Provost search • Retirement Celebrations • Participation in Annual American Indian Graduation

Banquet • Students invited and participated in Senator Klobuchar

event held on campus • Fluid Power Alumni & Industry Celebration • Student Academic Leadership Awards celebration • GEAR UP Banquet • Student Senate (Eden Prairie campus) Year End

Celebration and Luncheon • Budget Open Forum

Engagement issues/concerns (if any) identified with each stakeholder group Students: N/A Faculty: N/A Staff: N/A

• ESOL Completion Celebrations • Spring Newsletter • Commencement Ceremonies

Faculty:

• Program reviews • Shared Governance and Meet and Confer meetings • Coffee & Conversations • Celebration of Earth Day and Day of the Child • Employee Appreciation Week celebration • Retirement Celebrations • Program Advisory Dinner • Provost Open Forums • Senator Klobuchar event • Fluid Power Alumni & Industry Celebration • Budget Open Forum • Spring Newsletter and multiple email communications • Commencement Ceremonies

Staff:

• Union Meet and Confers • Coffee & Conversations • Celebration of Earth Day and Day of the Child • Employee Appreciation Week celebration • Retirement Celebrations • Provost Open Forums • Fluid Power Alumni & Industry Celebration • Senator Klobuchar event • Budget Open Forum • Spring Newsletter and multiple email communications

• Commencement Ceremonies Section 3: Campus-based initiatives Below are the initiatives that are led by colleges/universities.


Summary: Work around best practice visits and research is wrapping up and work group will continue to meet through summer and into fall to analyze this data to provide recommendations for moving forward. Indicate how your work has informed planning in this area for FY17: Restructuring has occurred to create a new Director of Advising position in Enrollment Services. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Wrapping up best practice visits and research (through June) • Director of Advising position search underway


Summary: Campus Diversity Plan has been integrated into the college overall Student Success Plan. The comprehensive Campus Diversity Plan includes guiding principles from HTC’s Vision 2020, Strategic Enrollment Management Plan (SEM), and Affirmative Action Plan (AAP), as well as MnSCU’s Charting the Future – Diversity & Equity, and Diversity & Equity Work Plan.

Indicate how your work has informed planning in this area for FY17: The goals include of the plan include:

• Increase Employee Diversity • Increase Student Diversity • Improve Student Success Rates • Improve Student Completion Rates • Improve Campus Diversity Climate

Action steps will be assessed in FY17 to track progress in meeting the desired outcomes for the 5 goal areas.

Status: FY16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • Completed Campus Diversity Plan (can be sent if needed).


Summary: StarID roll for students

Indicate how your work has informed planning in this area for FY17: StarID login will simply the student experience using technology.


Key activities and milestones accomplished this quarter (Apr-May): • Completed roll out of STAR ID for all students.


Summary: Initiatives this quarter include configuring student email to use StarID for login which will simplify their experience using technology. As a result, the student email policy will be re-evaluated in early fall to define account longevity and support. Wireless to support student use of technology and instruction was identified as a goal in FY16 and a full analysis has been conducted. New hardware will be purchased to promote high density, high bandwidth allowing students to authenticate with their star id. Furthermore, additional devices were installed in the Library for student use and to be checked out to support their coursework throughout the semester.

Indicate how your work has informed planning in this area for FY17: • Identified all student devices not on the domain and set a FY17 goal to configure them to

use StarID for student log in.

• Will be implementing high density wireless coverage with StarID and StarLAN authentication.

• Updating student email policy to define student email life cycle and roles and responsibilities regarding support, access and account ownership.


Key activities and milestones accomplished this quarter (Apr-May): • Aligned student email authentication with StarID for ease of use. • Performed needs assessment regarding wireless to support student access and modern

instructional technology tools. • Installed additional technology devices for students to checkout.


Summary: Implementation of Great Lakes DASH grant and promoting Money Matters course.

Indicate how your work has informed planning in this area for FY17: The pilot of the Great Lakes DASH grant verified the need for wrap around services needed by our students as well as the need for financial literacy classes (i.e. Money Matters).


Key activities and milestones accomplished this quarter (Apr-May): • Implemented Great Lakes DASH pilot grant program. Dollars through this grant program are used

to help students stay in college and achieve their educational goals. Grants are awarded up to $500 to current students who are enrolled in 6 or more credits and provide documentation of a financial emergency. Eligible expenses include utilities, housing/rent, food, medical/dental expenses, personal automobile expenses, public transportation/bus pass, child care, and gas.

• Promotion of Money Matters class for fall. This one-credit course is intended for students who want to learn strategies on how to manage their money including setting financial goals, tracking current spending habits, creating a personal budget, understanding credit, managing debt, and saving for the future.

Section 4: College/university participation in pilots

Below are the initiatives that colleges/universities may choose to participate in.


We are still in the research phase of this process and communicating with individuals across MnSCU and institutions across the country to determine how they are developing, adopting and using OERs to their students benefit. HTC is looking into use of SoftChalk to develop OERs and deliver them in our own classes. In addition to SoftChalk we are also consulting with Lumen Learning to further understand their offerings and how they might help HTC adopt and work OERs into curriculum across the college.


Inver Hills Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: More so than before, IHCC is looking for ways to collaborate with Dakota County Technical College and other MnSCU institutions. The Policy Committees now operates as one committee, the President’s cabinet operates as one, and the management/leadership teams will operate as one next year. Institutional Research is working with South Central College on enrollment analyst consulting. IT collaborated with Metro area campuses on Barracuda SPAM filtering project; campus security planning, and patch management bundling. HR is on the state leadership team for the regional transaction service centers. The bookstore collaborated with Metro area bookstores on sourcing of books and materials to reduce average student cost of books by 1%. Issues/concerns for continued implementation of Charting the Future in FY17: With the Strategic Planning committee’s work coming to end in April 2016, the college will need to establish a new group to oversee the implementation of CTF. Being a two-year college, new student leadership may not have any experience with Charting the Future when it first launched. Knowing the CTF workplan for FY2017 prior to the development of department annual plans would be helpful in organizing resources. Departments have already created first drafts of annual plans for FY2017 but will update them this fall.

Section 2: Campus Community Engagement Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Update on strategic planning and charting the future at April 28, 2016 student senate meeting. Faculty: Presentation on strategic planning and charting the future at May 6, 2016 faculty AD day. Staff: Charting the Future update provided to staff at April 1, 2016 staff development day. April quarterly report was shared with Management Team on Wednesday, May 11 and a link to the CTF quarterly report was added to the Accountability plan section of the IHCC Strategic and Integrated Planning web page. Supervisors were asked to share the link to the report with their teams.




Summary: Due to orientations getting under way in early April the group has had limited time to meet. A group of advisors and counselors will be headed to Century College on Thursday, June 30th to meet with other advisors and counselors to discuss best practices. After this meeting we will discuss what follow-up actions need to take place. Indicate how your work has informed planning in this area for FY17: Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May) •


Summary: Refreshing our existing diversity plan

Indicate how your work has informed planning in this area for FY17: In the 2nd quarter, there were beginning discussions about the current diversity plan and the desired (future) plan, which included:

• Initial discussions with Diversity Council • Initial discussions with Cabinet and Management Team • Initial discussions with Academic Deans and Directors


Key activities and milestones accomplished this quarter (Apr-May) • We had a failed search for the Director of Diversity (Chief Diversity Officer) position. A call for

letters of interest for an Interim Director of Diversity for the Academic Year 16-17 was sent out to the faculty in May 2016. A review of submissions will occur early June.

• Due to another major initiative, we were not able to obtain faculty input, which may delay finalizing the plan until Fall 2016 semester.


Summary: Inver Hills Community College participated in the CTF Survey to Inventory Student Support Technologies developed by ASA in consultation with campus CIOs, CSAO, CAOs on February 24, 2016.





Summary): In January 2016, Inver Hills Community College submitted to the System Office an intent to participate in the ECAR Study of Undergraduate Students, along with the email address that would be used in the “from” field in the survey email invite. EDUCAUSE survey invites were sent to students on April 4 and 11, 2016 and the survey was closed on April 15, 2016. On April 5, 2016 IHCC received an email from System Office Research Director indicating 339 DCTC students had responded (16.0% response rate). On April 19, 2016 IHCC received an email from System Office Research Director indicating 390 IHCC students had responded (18.4% response rate). This email also indicated the report and date file with student responses would be provided to each participating college and university in July 2016.



Key activities and milestones accomplished this quarter (Apr-May): • EDUCAUSE survey invites were sent to students on April 4 and 11, 2016 and the survey was closed

on April 15, 2016. On April 5, 2016 IHCC received an email from System Office Research Director indicating 339 DCTC students had responded (16.0% response rate). On April 19, 2016 IHCC received an email from System Office Research Director indicating 390 IHCC students had responded (18.4% response rate). This email also indicated the report and date file with student responses would be provided to each participating college and university in July 2016.


Summary: Determined areas and times where additional financial literacy efforts would have the most impact for students. Began implementation of outreach efforts during orientation and registration sessions.

Indicate how your work has informed planning in this area for FY17: Identifying gaps in content and timing of financial literacy efforts has allowed us to better focus planning attention on areas of need.


Key activities and milestones accomplished this quarter (Apr-May): • Presented an update on financial literacy activities to the college community. • Offering a one hour FAFSA completion session and financial Q & A prior to Orientation and

Registration sessions. • Developed a new financial aid outreach piece introducing the staff and outlining the financial aid

process at the college. • Calling campaign offering assistance as a follow up with students registered for classes with no

financial aid application on file.



• Inver Hills is still interested in participating in this pilot initiative for Fall 2016. Since the last quarterly update, we’ve written a position description of an Adult Learning Coordinator and have sent this position to the System Office for approval. With this position, we would have the capacity to join this pilot in the fall.


Lake Superior College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: • CTF has impacted work plans on campus. The CTF guidance received has now been integrated into our local planning

documents such as the College strategic plan, master academic planning work, and division and unit yearly work plans. Efforts in advising, diversity, IT, and Foundation giving plans have been informed by CTF’s recommendations. The development of best practices by the system collaborative groups have reduced the work load on college campuses to develop and implement new practices. Accountability to making progress is an important trait of our institution’s workforce now. CTF has offered an opportunity to do some new and better things on campus without reinventing the wheel here. There is an increased culture for deploying and implementing new initiatives at our institution.

Issues/concerns for continued implementation of Charting the Future in FY17:

• Buy in and engage by all our bargaining units is essential. A possible improvement could be more Charting the Future communications coming out of the chancellor’s office to the campus communities. Many individuals are unaware of the work and efforts going on at their own campus or others.

• There is an unavoidable sense that “layering” is occurring in our system. We have CTF recommendations, the strategic framework to execute, and naturally employees primarily focus on the responsibilities directly expected from their positions. Unless integrated, and fit into workloads, we will have employees naturally struggle to prioritize work related to scaled, bigger picture objectives that are new. With that, we have done an excellent job at incorporating CTF directly into our local objectives. In this way, by meeting the goals the College has outlined, employees will be supporting our progress on CTF.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Two student senators served on the 2016-2020 Strategic Planning Task Force. The task force concluded in April by

Engagement issues/concerns (if any) identified with each stakeholder group Students: N/A Faculty: N/A

proposing a new College strategic goals. Our senators brought the Task Force’s developed goals to Student Success Day for feedback and validation directly from students. Faculty: Three faculty members served on the 2016-2020 Strategic Planning Task Force. This included our MSCF President at the beginning. Three comprehensive all faculty interactions took place in addition to sharing progress via email communication. A presentation of the final strategic goals was given at a April 14th all staff and faculty meeting. Staff: The 2016-2020 Strategic Planning Task Force was primarily composed of staff. CTF updates have been provided at staff meetings. Directions to the CTF recommendations page and the project’s timeline have been communicated.

Staff: N/A



Summary: Work continues to prepare for the expansion of The “Just in Time” advising effort is being offered to students in core program courses. All students enrolled in program gateway courses will receive new additional intentional advisor interactions. This includes being assigned a particular adviser based on broad program area (Allied Health, Business & Industry). Indicate how your work has informed planning in this area for FY17: Goal area 1 of the College’s 2016-2020 Strategic Plan prioritizes advising efforts and student persistence and retention. Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May) • Counselors are collaborating with advisors to expand our advising capacity in the face of tight budget

conditions. • The advising unit has developed an iMovie that introduces students personally to campus staff and

resources in an exciting, approachable manner.


Summary: The College has completed a new diversity plan for June 1 submission to the chancellor’s office. In light of the 2016-2020 Strategic Plan’s completion, and hiring of a new regional recruiter position, the College is poised to try some new, expansive efforts in diversity. Indicate how your work has informed planning in this area for FY17: Recruiting for diversity will need to occur more outside of the Duluth MSA. Hiring of a regional recruiter and analysis of population, race, and ethnicity across Minnesota have created the conditions for and increased efforts outlined in the FY17-18 Diversity Plan. Status: FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May)

• FY17-18 diversity plan was developed during this period. It provides specific efforts and initiatives for increasing the diversity of students on campus. Emphasis is placed on capacity – finding ways to provide for a supportive culture, student exposures, employee diversity, and campus life that attracts new populations.

• The plan features a efforts matrix, a profile of diversity at the College, stakeholders/partnerships, and other initiatives for increasing diversity at the institution.


Summary: Program guides are available to all Fall 2016 prospective students, our advisers, and other College staff ahead of schedule. Indicate how your work has informed planning in this area for FY17: The guides disclose more complete, one-stop information on transfer, program entry, and program accreditation. The College’s 2016-2020 Strategic Plan in Goal 1a states “improve new student orientation and advising to ensure all students have realistic expectations about college and clearly identified educational and career goals and pathways.” Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May): • Program guides have completely replaced program planners. The guides provide more program

description information, any requirements for student entry, accreditation information, available articulations, program contacts, and program inventory references.


Summary: Technology replacement plans continue. Cuts in FY17 may delay some of the 5-year replacement cycle that has been established. The College still needs to establish a 5-year replacement schedule for technology. Indicate how your work has informed planning in this area for FY17: Lowering the cost of software has to the campus and creating efficiencies for the College database system is an enterprise priority. In FY17 investments are planned to begin implementation of VDI solutions and a System Center Configuration Manager (SCCM). Status:

Reached project mid-point (up to 50%) Key activities and milestones accomplished this quarter (Apr-May):

• Twenty-seven (27) classroom instructor stations were updated.


Summary: This initiative is complete at this time. Students are being informed by staff of the following resources: College web posted resources such as MN OHE’s “Financial Aid Estimator,” the Department of Education’s American Student Aid office, Lutheran Social Service of Minnesota debt management consulting, the Federal Financial Literacy & Education Commission MyMoney tool, the American Student Assistance’s SALT program, the Federal Direct Loan Program’s calculator & interest rate tool, and the VA’s GI Bill web resource. Indicate how your work has informed planning in this area for FY17: Our GPS Lifeplan program and www.lsc.edu posted resources provide students direct access to helpful information. Staff can leverage these local resources to support College Strategic Goal 1c. “Develop a campus-wide strategfy for more timely intervention with students facing academic and non-academic challenges.” Status: FY 16 project tasks completed (100%)




• President Pat Johns has approved revisions to Policy 3.35 “Credit for Prior Learning” and Procedure 3.35.1 “Credit for Prior Learning. The revisions clarify for students the various prior learning assessment options available. This update is student friendly, and adds the following important language “credit by portfolio review and/or competence demonstration.” This quoted addition is essential for providing credit for prior learning for prospective students to technical and occupational

http://www.lsc.edu/

programs where industry credentials or workforce competencies can make pursuing higher education a more reasonable option for those in the workforce.


Metropolitan State University Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: CTF has definitely made the university community aware of the importance of collaboration across institutional boundaries. It provides impetus for collaboration across all divisions of the university, not just student affairs. It has influenced our strategic planning efforts as we have incorporated System priorities into the development of our priorities and related action plans. Issues/concerns for continued implementation of Charting the Future in FY17:

• We need to be more intentional about communicating our implementation efforts • We need to focus on making the connections between CTF and our own plan • We need to celebrate our accomplishments of objectives related to CTF and our own strategic plans


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: We did not have any specific activities this quarter Faculty: The co-chair of our strategic planning committee is the IFO local president and the faculty have two additional representatives on the committee. We have made it clear that we expect representatives of all bargaining units to use their channels of communication to make sure members are informed about our work. Staff: Please see the response for faculty above.

Engagement issues/concerns (if any) identified with each stakeholder group Students: In general, the student government and administration is considering how best to engage our busy adult learners in important campus issues. We are developing a communication plan that will include use of social media. We will be meeting more frequently with the student leadership. Faculty: Engagement seems generally strong although the main focus is on Metro State’s strategic plan and its intersection with CTF initiatives. This improves acceptance and willingness to engage. Staff: Please see the response for faculty.

Section 3: Campus-based initiatives

Below are the initiatives that are led by colleges/universities.


Summary: We have now identified the advising staff for the new Advising Center and they are planning for the rollout of the System. This plan involves cross-training from career services personnel so that advisors working with undecided students can employ interest and aptitude identification tools and interviewing skills to help students focus on the most appropriate major at the earliest possible time. At the same time we are improving student connection with their assigned advisors by improving our system for students to declare a major. This assures they will be connected to the appropriate advisor as soon as possible. Our coordinator of advising is developing tools to assist faculty and professional advisors including adoption of an advising syllabus and intrusive advising tools. The integration of our CRM system, RightNow, has been completed and advisors are receiving training about how to effectively utilize it in their advising work. Indicate how your work has informed planning in this area for FY17: We will be initiating the Advising Center as the first step in our planned Student Success Center in FY 17. Planning is underway including development of a data collection and analysis plan so that we can determine whether this structure will improve student success. Our plan is to assess this initiative to determine best practices that can be further disseminated to all faculty and professional advisors. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Identified staffing for the Advising Center • Completed RightNow integration and began advisor training • Implemented an online Major Declaration process which speeds advisor assignment

Initiative 1.3.1 – Develop a campus diversity plan,

Summary: The University Diversity Council and our Chief Diversity Officer led a campus consultation process which included: 1) open campus forums and workshops; 2) the Student Senate; 3)

integrated into the college/university overall Student Success plan

bargaining units; 4) the Strategic Enrollment Management Council; 5) the Strategic Planning Advisory Committee; 6) the President’s Cabinet, which includes all vice presidents, academic deans, associate vice presidents and executive directors; 7) the Executive Strategic Council, which includes all VPs and “chief” officers. The plan was presented to the president for approval at the end of May and has been submitted to the System office. Indicate how your work has informed planning in this area for FY17: Creating and maintaining a diverse, inclusive and equitable campus environment is one of the university’s eight strategic priorities. The Diversity, Inclusion and Equity plan will form the basis of our FY 17 campus work plan for this priority.


Key activities and milestones accomplished this quarter (Apr-May) • Shared draft plan with key constituent groups • Integrated feedback into final campus Diversity, Inclusion and Equity plan • Received presidential approval of plan • Submitted plan to System office


Summary: As we rolled out a new website we have migrated materials to an improved microsite: choose.metro.edu We have extensive transfer guides developed

Indicate how your work has informed planning in this area for FY17: We are continuing to refine our transfer materials. We have launched an initiative called MetroConnect and are continuing to improve the usability of that site as the web project continues.


Key activities and milestones accomplished this quarter (Apr-May): • Development of explanatory and promotional materials for the MetroConnect and MetroPlan

program (dual admission and the “no regrets” AA program). • Improve materials on website

• Migrate materials to new website.


Summary: We didn’t have a clear plan articulated for this initiative for FY 16. We have hired an experienced and skilled CIO, who is reporting to the president.

Indicate how your work has informed planning in this area for FY17: With the hire of our new CIO we will be developing a comprehensive technology plan for campus.


Key activities and milestones accomplished this quarter (Apr-May): • Hired a permanent CIO


Briefly summarize your initiative efforts to date: As noted in our second quarterly report, Metropolitan State University has contracted with NorthStar Education Services to make GradReady available to all students. The tools available through this online application educate students on budgeting, tracking their loan debt, and understanding what is needed to repay their student loans after they graduate. The application also provides for tracking of student participation.

Indicate how your work has informed planning in this area for FY17: We are continuing to monitor use of the system and will receive a report in early July that will go to the Strategic Enrollment Management Council and the Strategic Planning Advisory Committee to determine any improvement actions that need to be taken in FY 17.


Key activities and milestones accomplished this quarter (Apr-May): • We are continuing to monitor use to determine issues that need attention.



• Metropolitan State has been selected to participate in the Round One MnSCU pilot group.

• We have met with faculty and administrator teams from SCSU and Winona State to share information on our processes for CPL

• We participated in the Shark Tank competition to share our ideas for Prior Assessment of Competency and Training, which would establish a local ACE guide. We are exploring the idea of pre-certifying training offered by Hennepin County to advance their efforts to promote degree completion by county employees.

• Our Center for Educational Innovation comes into existence on July 1, 2016 and will bring greater focus to our efforts to launch a system-wide CPL training and assessment center.


• This has been under investigation on our campus and a task force to advance this work will operate in FY 17


Minneapolis Community and Technical College Section 1: Campus Community Engagement

Briefly summarize the approach your college/university is using to engage the following stakeholder groups in campus CTF initiatives: Students: Currently we have 18 student appointees to our CTF groups. Students are engaged in all committee communications, action items and meeting discussions. Additionally during the Fall/Spring semesters when the Student Senate Assembly is in session the Senate President gives constant updates on CTF activities and committee members address the Assembly to get feedback on ideas and updates on progress. Faculty: Faculty members from each union are appointed to all CTF committees to ensure equal representation. Committee members engage the rest of our faculty at union meetings to give updates and collect input on committee ideas and new ideas to bring back to discussion. Staff: Staff members from each union are appointed to all CTF committees to ensure equal representation. Committee members engage the rest of our faculty at union meetings to give updates and collect input on committee ideas and new ideas to bring back to discussion. All: The Charting the Future Committee is planning a meeting of committee chairs set for July to cement the leaders understanding of the CTF process from idea to execution and to agree on a vehicle to get information on progress out to the wider college community. The goal is to have a more transparent process in the Fall so that all stakeholders (students, staff, admin & faculty) have an understanding of CTF, it’s goals and our progress

Section 2: Campus-based initiatives

Below are the initiatives that are led by colleges/universities.

Summary:


Our Deans our focusing on “Transferability” when plotting priorities for course options. This is also in preparation for participation in the MnSCU-wide Transfer Pathways. We are working with U of M and MnSCU 4-years to train our advisors on what courses to take to guarantee transfer successfully without taking unnecessary courses while completing a MCTC credential. Additionally MCTC is continuing our planning to create an academy approach to organizing our college. The goal being to create workgroups (deans, advisors, and faculty) built around curriculum that create a dedicated support network for students that are focused on that academies specific success. Finally, we are continuing our efforts on our commitment to opening a Baccalaureate Center on campus in partnership with Metropolitan State so our students can dual enroll and attain a 4 year credential right on our campus. Status: Reached project mid-point (up to 50%)



Summary: Our Diversity Plan is complete per requirement of the system office. We shared a draft plan with the college community before finalizing. Additionally we have planned a through audit of all policies and procedures campus wide to ensure no barriers to equity and inclusion in all we do. A student advisory panel will be chartered in the 2016 Fall Semester in partnership with the Student Government to help in this process. Additionally in June MCTC hired Dr. Jay Williams to the Interim Executive Director of Diversity who will oversee these efforts. We have also audited the number of restrooms in the facility and worked with student leadership to identify proper locations and signage to identify restrooms in every building as gender neutral. We have also established a MCTC Student Parent Center, planned and executed by our Student Resource and Referral department. This space in our T building has workstations for individuals and groups, a conference room, a lactation area beside an area for children to play and learn. In addition this space will be a hub for resources that our student parents need (child-care grants, scholarship resources etc.) This year we also partnered with Navigate Minnesota to provide outreach, resources and support for all Latino community members living in the community and attending school who are undocumented.

Navigate is housed on the MCTC campus and, as far as we know, are the first MnSCU institution to have a resource like this on-campus and available to not only our students but our community. Status: FY 16 project tasks completed (up to 100%)



Summary: This area has been extremely challenging for MCTC as the resources for our ITS department are mostly used for the upkeep of our aging ITS infrastructure and phone system. Our website and online resources have become a priority for us in FY 2016-2017. Our ITS Director is now part of the Presidents leadership council and we are working with our budget, community resources and collecting data on students wants and needs to address this issue in the coming year.




Summary: We are in preliminary talks with Best Buy to provide discounted technology to our students with a potential additionally subsidy from our foundation and have extended our library computer lab hours. This project is moving forward at a good pace and talks are being held in earnest over the summer session. Our goal in the coming year is to ensure every student has access to the technology needed to manage their programs, engage in curriculum and complete assignments anyplace, anytime. We are also exploring the feasibility of using financial aid funds to purchase items from the proposed Best Buy program.




Summary: The Financial Aid Office and TRIO are currently offering financial and literacy training and FAFSA labs to help students not only complete the forms and processes needed for financial aid but to also understand them. We are also reviewing a technology called Campus Logic and its fit for our campus. This technology would help students through the financial verification process. We continue to be a leader within MnSCU in post-secondary and continue our partnership with MPS to encourage and recruit students to attend MCTC. We believe the financial education of college affordability begins in high school. Lastly we are very closely examining the outcomes of our academic programs against the level of debt and ability to repay that debt and considering this data as performance measures with regard to our program prioritization process.




Below are the initiatives that colleges/universities may choose to participate in.


• We have chartered a CTF committee on Traditional & Alternative Educational Materials to explore new ways to provide text for curriculum outside of expensive publishing company offerings. This committee is exploring Open Educational Resources and E-textbooks. MCTC has secured a 25k grant from MnSCU to pilot a program to research the effectiveness of these items in FY 2016-2017

Section 4: Additional comments/best practices

Minnesota State College - Southeast Technical

Section 1: FY16 Summary (only for June report) Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: Southeast Technical has adopted Charting the Future as the framework for College’s 2016-2019 Strategic Plan. We have identified specific Student Success Outcomes that we will measure annually to ensure we are meeting CTF goals. Issues/concerns for continued implementation of Charting the Future in FY17: As noted by the Southeast Technical’s Shared Governance, “The College has been doing the things listed in Charting the Future all along and now we are calling what we do ‘Charting the Future.’” The framework is the way we do business at the College. The only concern we received when we listed the three goals of CTF in the plan was the statement “Ensure access to an extraordinarily education for all Minnesotans” since we have a number of students coming from out-of-state to the College.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Student Senate, Student Clubs, Career Fairs, and Trade and Technology Days, Workforce center presentation to nontraditional students Faculty: All Staff meetings, In-service Day, CQI budget/retention team, AASC, Shared Governance, Department meetings, President’s News & Updates and VPs monthly digests Staff: All Staff meetings, In-service Day, Diversity Team, Task forces including Communication, Technology, Safety Committee and Diversity Committee, CQI budget/retention team, President’s News & Updates and VP monthly digest

Engagement issues/concerns (if any) identified with each stakeholder group Students: We are not a residential college so it is difficult to get students engaged in on-campus activities because of their work and family responsibilities. Faculty: Not all faculty attend the All Staff meetings, read emails or participate in all the campus events. Administration is working on improving communication. Staff: Not all staff attend the All Staff meetings, read emails or participate in all the campus events. Administration is working on improving communication.



Summary: The institution is working together on a proactive approach to prepare our college for the advising changes that will occur with adding the AA degree.

Indicate how your work has informed planning in this area for FY17: Our committee has had regular meetings to discuss process and goals. We have communicated this information to our key stakeholders. Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May) • Created a committee that consists of faculty, staff, and administration to discuss our new advising

structure. • Coordinating with faculty to determine who will choose to voluntarily advise. • Evaluating the college’s program areas to determine which programs will continue with faculty

advisors and which programs will be advised under the comprehensive college umbrella. • Creating an advisor training workshop for those that will be new to advising.


Summary: We have completed every aspect of our Diversity Plan. We have also reformatted our Diversity Plan per MnSCU’s suggested template

Indicate how your work has informed planning in this area for FY17: MSC—Southeast Technical has laid the foundation for College wide professional development (related to diversity), the collection of College diversity initiatives and the outlining of departmental diversity goals, the college preparation and monitoring of diverse students at the College, and the data practices to track growth



• The completion of a new Campus Diversity Plan that is guided by the MnSCU Office of Diversity and Equity.

• A successful partnership with Student Senate to host a Celebration of Diversity Event on the Red Wing & Winona Campuses of Southeast Technical

• The successful partnering with Human Resources to provide poverty training to all College Employees during the College In-Service day.

• The successful creation of an online (D2L) College poverty professional development course with roughly 15 participants.

• The creation of College diversity surveys [Institutional Research recommended a launch date of October Fall FY17]

• The successful partnership between Student Services, Academics, and Administration to host a College readiness summer session to promote College success among diverse learners

• The continued partnership with Winona State’s Hope Academy to offer college readiness training to Minnesota minority youth


Summary: Our online processes are continually being reviewed & revised as we add multiple facets to increase our overall student success

Indicate how your work has informed planning in this area for FY17: We have biweekly meetings to implement our goals & processes. In addition, we communicated the information regularly to key stakeholders.


Key activities and milestones accomplished this quarter (Apr-May): • We introduced online registration for tutoring, Accuplacer testing and orientation. Processes are

being reviewed to improve process. • Chat Widget’s setup is currently being discussed. We are at the talking point stage. • Communication flow is currently being implemented and revised. • The online orientation “shell” has been created and we continue the discussion of

implementation.


Summary: 1) IT coordinating to deploy and utilize nationally-normed surveys for technology

assessment (Educause Core Data Survey & ECAR). Update IT security initiatives to align with System Office IT initiatives.

2) Update public website a. for mobile devices b. easy access to necessary transfer resources.

3) Create a web based tool to provide a “readiness assessment” for students considering online classes.

4) Technology assessment completed a. Classroom and infrastructure technology assessment has been completed and

initial priorities have been established. b. Every academic department has been interviewed for technology needs.

Indicate how your work has informed planning in this area for FY17: Initiative efforts 1-3 above continue to be active projects with dedicated resources and are showing incremental progress towards completion. Initiative 4 above was completed and forms the IT work plan for the summer technology refresh and establishes priorities for IT spending.


Key activities and milestones accomplished this quarter (Apr-May): • Initiative 1 – System Office IT is planning an event this quarter for the Educause Core Data Survey

response. Institutional Research with System Office IT have established the survey population samples for ECAR.

• Initiative 2 – an opportunity has been recognized for deploying a 24x7 web chat tool supporting students with technical questions how to enroll. Meetings with IT & Student Services are planning the deployment of that tool.

• Initiative 3 - Faculty have delivered the response content for the tool, and the programming continues to progress.

• Initiative 4 – Interviews with academic programs have been completed. Technology inventory & assessment completed.


Summary: Continuing to educate students about financial awareness, in regards to loan indebtedness, budgeting and scholarships.

Indicate how your work has informed planning in this area for FY17: We have regular meetings to implement our goals & processes. In addition, we communicated the information regularly to key stakeholders.


Key activities and milestones accomplished this quarter (Apr-May): • The Foundation Scholarship application has successfully gone live online. • The Emergency Scholarship loan has successfully awarded to current students in need of

assistance. • Continuous GPS LifePlan workshops were available to students regarding financial awareness



• Faculty are working with the faculty champion to align specific course learner outcomes for credit for prior learning such as the following:

• Course Learner Outcomes were aligned by English faculty to allow for a portfolio review for College Speech and Special Topics in Writing. This was presented to the English department and fully supported for implementation.

• In addition, they were aligned by the Computerized Machining faculty to allow for a test out of Precision Machining Applications and a portfolio review for an Internship. This was presented to AASC and fully supported.

• Also, they were aligned by the Computer Aided Drafting faculty to allow for an extensive portfolio review for several CAD classes. Will be refining over the summer months.

• And finally they were aligned by the Early Childhood faculty to allow for the CDA, childcare credentialing to satisfy the fundamentals course, the infant child credentialing to satisfy the fundamentals course, allow several workshop options to satisfy an elective, allow for a portfolio review to satisfy potentially fundamentals, health, safety and nutrition, family dynamics and/or infants and toddlers. Working on allowing teacher/director internship as a possible CPL also.

• Individually faculty are working towards CPL in their programs as their business and industry demands. Many hearing from their advisory committees.

• Leads of the task force will be meeting in June to write up steps/procedures based on this work for all others to use as a template.

• Training for KWIK Trip with a test out option for 2 Credits for “Employment Skills” $60 a credit or $120 *Must meet 75% of course outcomes. Kwik Trip and Truck Driving instructors will work together to sign off on this.

6 Credits for “Internship” (to be completed after your 7 week training course) $60 a credit or $360 *Must meet 75% of course outcomes. Kwik Trip and Truck Driving instructors will work together to sign off on this.


• E-text books are implemented for programs that have available e-textbooks. • Research is continuing for open educational resources(OERs)


Minnesota State Community and Technical College Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The College continues to meet via telepresence with our various constituents. We continue to report on the work of the various committees which is interesting, and often the only way we learn what the active committees are proposing. We have also initiated our strategic planning process for the next five years which will be based upon our new college/campus academic and diversity and inclusion plans. There seems to be a cohesiveness that may have been missing previously. The work of the active CTF committees have certainly been the cause of some interesting conversations that we probably wouldn’t otherwise be having. Issues/concerns for continued implementation of Charting the Future in FY17: Although the conversations are interesting and rich, it is uncomfortable that most of the administrators are not aware of the various proposals being addressed by the active CTF committees. We have difficulty in determining fact from fiction. We recommend that a communication plan be put in place for FY17, and that perhaps we slow down a bit on some of the more controversial strategies coming from the active committees.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Faculty: Staff:



Initiative 1.1.2 – Convene campus-based advising work

Summary: • Second consecutive semester of intervention initiative with first-term AA students • Pursue enhancements, increase faculty engagement, and improve efficacy of early alert systems

group that researches advising best practices and develops specific recommendations for strengthening advising

• Develop best practices for strengthening advising Indicate how your work has informed planning in this area for FY17: We are working with the professional advisors to further enhance this first-term AA initiative, and are exploring better tools to evaluate college preparedness. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Fall 2016 and Spring 2016 goals of intervening with 35% of first-term AA exceeded: 65% achieved • Review of Fall 2016 data demonstrates efficacy: 87% of participants persisted to spring, compared to

60% persistence rate for non-participants • Process enhancements made: Timelines adjusted for Spring 2016 to incorporate Early Alert;

enhanced communications through Oracle; locked assessment template • Established representative workgroup to recommend definitions, policies and staffing related to

advising. • Successful approval of Power of You Freshman Seminar by AASC. Power of You support structures

and activities are in place.


Summary: • Created a MnSCU-approved position of College Social Worker to broker community

resources in better meeting basic needs of underrepresented students

Indicate how your work has informed planning in this area for FY17: We plan to hire 2 College Social Worker positions by July 1, 2016 serve our Moorhead, DL, and Wadena campuses, and implement campus food shelves to address student food insecurity.


Key activities and milestones accomplished this quarter (Apr-May) • College Social Worker position description posted and search process is underway.

Summary:


• Launch “The Source,” a new Just in Time Online Orientation to provide students the information they need on demand and at appropriate time(s) in their educational progress

• Enhance process for Early Alert-initiated interventions • Expanded Academic Bridge for students to test into college level courses, including the use of a

multiple measures process for assessing college level placement • Implement Brighten Your Path online success course for all learners new to M State online

courses. Indicate how your work has informed planning in this area for FY17: We plan to increase the content articles in The Source by 100%, and include a minimum of 25 orientation videos. An upgrade is early alert technology is also planned for FY17. We plan to institutionalize the Academic Bridge experience, as data analysis is showing effectiveness.


Key activities and milestones accomplished this quarter (Apr-May): • Phase I implementation of The Source completed in mid-April, 2016 with an initial offering of

200+ orientation topics drafted across 18 categories • Daily reports of prior day’s alerts issued by faculty reviewed and acted upon by SDS campus teams

throughout Spring 2016 • Early alert technology needs team formed • Reviewed last period academic bridge student results and success data with IR and academic and

student development leaders • Revised communications and developed new communications to students regarding the Brighten

Your Path online success course


Summary: Indicate how your work has informed planning in this area for FY17: Status: Initial progress made (up to 25%)

Key activities and milestones accomplished this quarter (Apr-May): • Beginning work as a MnSCU CIO group to “standardize” data input for the Educause Core Survey.

After reviewing data results and the questions being asked in the survey, colleges have

responded differently, skewing the results. Work is proceeding to gather a group of CIOs and review the Core Survey questions to attempt to standardize/clarify how data is entered by all MnSCU colleges.

• Immersive Technology room issues have been identified, logged, and support tickets are currently open with vendors to work to resolve a small number of issues before next fall. The issue in the use of Webex to record sessions has been solved. This will improve the use and experience for students using this technology.

• Discussion and Planning occurred in support of Preferred name for student ID cards, the Oracle Cloud Services product. This discussion took place as well, with a partnering institution, MN State Univ. Moorhead. Work will be done to change systems to support Preferred name in these areas on and between institutions.

• Continue to examine survey data to identify areas of concern from students regarding access to technology and data.

• Continue to plan better smartroom technology and meet with vendors on new technology to enhance the classroom environment to better support academic needs.

• Planning and Finalization on upgrades to campus computer labs and libraries to change to the latest software by fall. Windows 10 and Office 2016 is planned to be in place across all campuses.

• All systems will be standardized on Microsoft Technology Services for all campuses by July 31st.


Summary: • Financial literacy orientations being produced for on-line access and for distribution

Indicate how your work has informed planning in this area for FY17: • Moving into development of handout pieces and updated fin aid workshops i=on financial

literacy for FY17, with consideration of “prior-prior year” changes being implemented for Oct. 1 submission of FAFSAs.

• Continue to promote Power of YOU and Mn Occupational Grant Pilot to eligible students until program is full and available funds exhausted


Key activities and milestones accomplished this quarter (Apr-May): • Content authors have created financial literacy-related orientations for on-line access and

distribution • Implementation of The Source, an on-line orientation tool occurred in mid-April, 2016. • Reviewed additional financial literacy topics to address gaps in student resources—particularly for

non-completers • Power of YOU and Mn Occupational Grant Pilot training and systems in place

Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in. Section 5: Additional comments/best practices (optional)

Minnesota State University Moorhead Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The main impact of CTF at MSUM has been to ensure a broad sense that our local and regional aspirations for the university are part of a broad, generally-shared approach to the future of public higher education in Minnesota. The specific items included below overlap work that we have undertaken here as part of our Academic Master Plan and other university strategic planning, and so the fact that they are echoed in CTF ensures (a) that our regional aspirations are embraced at the system level and (b) that they are timely and widely shared and valued goals. This has the effect of underwriting and inspiring the work and continuing its implementation. Issues/concerns for continued implementation of Charting the Future in FY17:

• The main issue on our campus—with respect to the goals discussed here—has been an expression by faculty for additional involvement. This will be made possible in FY17, especially by the improvement and addition of online resources and with the improvement of instruction in financial literacy, the implementation of diversity planning and improved advising.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group One meeting of the CTF Coordinating Committee was held in the Spring semester. The committee includes faculty, staff, and student representatives. Progress has also been reported through the Meet and Confer process. Additionally, each of the various initiatives, below, have of necessity involved regular significant interaction with and input from all three constituencies.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Noted above. Staff:



Summary: The main work of the initiative for this quarter involved completion of LEAD advisor training, in addition to identifying next steps for next year’s work. Indicate how your work has informed planning in this area for FY17:

1. Academic year 2016-2017 will see a review of the advising survey results and a determination goals for advising committee based on the results.

2. Improve Transfer advising. New transfers are retained at a lower rate than our first year students. This will be a goal of the Advising Committee for Fall 2016.

3. Review advising loads


Key activities and milestones accomplished this quarter (Apr-May) • First LEAD Advisor Cohort, begun in February, concluded after attracting 26 participants

representing 15 departments. The third and final session was held April 29th. • An advising assessment tool identified and implemented through EBI Benchmarking, with a

response rate of 12%. The results are now being reviewed and evaluated. • Evaluating the cost of implementing a new registration instrument, Course Scheduler, that would

facilitate students and advisors more quickly and easily identify class schedules that meet student needs within individualized parameters.


Summary: The committee charged with writing the University’s Diversity Strategic Plan has completed its work.

Indicate how your work has informed planning in this area for FY17: Next steps are (a) for the completed plan to be reviewed by stake-holders and (b) integrated into broad strategic planning efforts across campus, including especially the recently-completed Academic Master Plan. This work will begin over the summer among members of the senior

administrator group and most concertedly with the Provost’s Council (Academic Affairs) as the summer work includes setting the agenda for the 2016-17 academic year and the implementation of the AMP. Status: FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • Completion of the Diversity Strategic Plan and its distribution to stakeholders. • On-campus diversity-related workshops and professional development with faculty, staff, and

administrators. Workshops involved both a week-long session for faculty, as well as specific topical workshops/speakers for faculty and administrators. Regional stakeholders were invited and participated as well.


Summary: On-going work has included the identification, evaluation, and in appropriate cases implementation of products and services that better meet the needs of today’s students. Most work has focused on undergraduate constituents, and we have identified the need for richer and more robust products and resources to be made available at the graduate level. The most important accomplishment to date is the successful hiring of a Dean of Online and Extended Learning, to begin July 1, 2016. This role has not previously existed here, and we anticipate several changes and improvements during FY17.

Indicate how your work has informed planning in this area for FY17: Status: Initial progress made (up to 25%)

Key activities and milestones accomplished this quarter (Apr-May): • Hired a Dean of Online and Extended Learning • Testing improved registration software for facilitating student schedule selections.

Summary:


The initiative is in fact a broad array of projects and strategies at various stages of implementation. The present reporting format makes it somewhat difficult to summarize the whole of the endeavor, whose aim is both to ensure physical technology is in the hands of those students who need it, but also to ensure access those tools the technology enables: availability and usability of numerous new applications and other electronic objects. This is a continuous process undertaken by IT at MSUM, and includes among its various work the following items:

• iPad/Tablet Initiatives – Music Industry, Graduate School Psychology, Speech Language Hearing Science. We have had pilot initiatives in place since 2013 in the areas mentioned above. We continue to provide support for these initiatives and are working on a plan to sustain these resources within these programs.

• In all programs, we continue to provide desktop computer labs (Mac and Windows) as well as campus wide cloud printing for all student use.

• Enterprise License Initiative – All student use software should be highly available on all University owned computers, so that students can have software access at the closest proximity to them.

• Identify, create, and implement a software accessibility platform so that ALL students, regardless of physical location, can have access to university softwares (where contracts and agreements allow).

• Classroom Technology Refresh – Whenever IT or Facilities engages in classroom renovation projects, IT and Facilities will partner together to upgrade/update all segments of the classroom. To include IT Infrastructure for network and Wi-Fi, computers (if required), teaching stations, AV updates, as well as flooring, lighting, and desks/tables layouts.

• Office 365 Rollout – Student Use • Skype for Business provision, so that all students have an instant messaging option that

connects them directly to campus personnel (faculty, staff, and other students). • Student Mobile App Project: To design and develop a mobile app(iOS and Android) that

would provide students content, events, push notifications, class schedules, grades, and directory information. The project team would consist of all MSUM Students, who would define and document the functionality required for the app.

• Web redesign Project – Refresh and responsive initiative. www.mnstate.edu, to refresh, update, and make our website mobile responsive.

Indicate how your work has informed planning in this area for FY17: This is part of a continuous “manner of operation” undertaken as the working philosophy for technology’s presence at MSUM. The addition of a Dean of Online and Extended Learning with high attention to quality standards will further enhance our ability to meet the technology needs of students today and into the future.

Status: (project elements at various stages of completion) X Initial progress made (up to 25%) X Reached project mid-point (up to 50%)

X Project near completion (up to 75%) X FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May): • Web Redesign Project Defined, to include homepage, Admissions pathway for undergrad and

graduates • Mobile App Project Defined, to include first phase functionality of Directory, Map, StarID

authentication for class list.


Summary: Initial discussion with CTF Campus Committee. We noted that this project requires a group of faculty to pursue adding elements of financial literacy instruction into our First Year Experience course.

Indicate how your work has informed planning in this area for FY17: A working group will be established in the fall semester, 2016, to enhance the FYE curriculum. This also requires buy-in from all FYE instructors.


Key activities and milestones accomplished this quarter (Apr-May): • We have identified the need to integrate a consistent financial literacy component into the

university’s First Year Experience course. Work on this item will be undertaken initially over the

http://www.mnstate.edu/

summer more fully upon return of the faculty in the fall semester 2016. Key elements literacy concern students’ understanding of indebtedness and its consequences in life, and awareness of strategies for avoiding and/or managing it in a healthy and effective way.



• As noted in the first report, diversity mapping was completed in June 2015. The results of the mapping project are available to all on MSUM’s website. The consultants came to MSUM and gave three presentations on the results. One was for cabinet members and the other two were open to all faculty, staff, and students. In addition, a webinar was held for faculty and diversity/affirmative action committee members on how to utilize the results to inform strategic planning, curriculum, and programming. Two workshops specifically for refining curriculum, based on the results will be held for faculty on the first duty day of the spring semester. That work has been continued in the development of the new Diversity Strategic Plan.


Minnesota State University, Mankato

Section 1: FY16 Summary (only for June report) Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: Charting the Future has not changed how the University approaches its work, per say, as it has been integrated into pre-existing structures. Prior to Charting the Future, the University was fortunate to have a well-established shared governance sub-meet (Planning Sub-Meet and Confer) that facilitated institution-wide planning. Issues/concerns for continued implementation of Charting the Future in FY17: Communication from System-led Charting the Future initiatives needs to be further developed. Lack of direct communication from the coordinating committee and system-wide sub-committees (Academic Advising, Student Support Technologies, Academic Planning and Collaboration) is hindering informed progress and campus planning.


Identify specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students, faculty and staff are engaged through the University’s Charting the Future Expanded Planning Sub-Meet. The University’s Charting the Future Expanded Planning Sub-Meet met in April to review FY2016 activities and FY2017 work plans.

Identify engagement issues/concerns (if any) identified with each stakeholder group



Summary: Academic Advising (http://www.mnsu.edu/academicplan/advising.html). The Academic Advising Task Force was charged with articulating expectations for University-wide academic advising that fosters the intentional development of all our students, undergraduate and graduate. The Task Force identified high potential strategic directions and goals to advance academic advising that supports student success and timely degree completion at Minnesota State Mankato. Implementation is being led by the Assistant Vice President for Undergraduate Education, Dr. Ginger Zierdt.


Indicate how your work has informed planning in this area for FY17: The Academic Advising Task Force recommendations will enter into year two of implementation during FY2017. Recommendation implementation, with activities and timelines, is available at http://www.mnsu.edu/academicplan/implementation_aa.html. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Academic advising implementation plan was approved and actions were started based on the Task

Force recommendations.


Summary: The Campus Diversity Inclusion Plan was drafted by Institutional Diversity and the President’s Commission on Diversity. The initiative was led by the University’s Dean for Institutional Diversity, Dr. Henry Morris. Inclusivity Data Assessment and Work Plan Requirements have been identified and the planning work was completed (https://www.mnsu.edu/cultdiv/diveristyinclusionplan.html).

Indicate how your work has informed planning in this area for FY17: Activities identified within the Campus Diversity Inclusion Plan will be further reviewed through the University’s shared governance structure along with implementation.


Key activities and milestones accomplished this quarter (Apr-May) • The Campus Diversity Inclusion Plan was submitted to the Cabinet and President for final review

with submission to the System Office.

Initiative 1.1.6 – Deploy online resources for prospective and current students,

Summary: Academic program maps are deployed online and are being utilized to support the implementation of Hobsons AgileGrad. The initiative is being led by the Assistant Vice President for Undergraduate Education, Dr. Ginger Zierdt.


http://www.mnsu.edu/academicplan/implementation_aa.html

https://www.mnsu.edu/cultdiv/diveristyinclusionplan.html

including transfer information for use in planning, registration, and advising

A. July 2016 – June 2017 Weekly, 1-hour Hobsons/IT Staff/Registrar’s Staff “Web-Ex Training Sessions” for AgileGrad curricular and technical program maintenance will take place (Approximately 45 sessions). (Gradual-release of responsibility model for system maintenance). B. July 2016 – September 2016 Five 8-hour Hobsons “Train-the-Trainer” sessions with the Campus Implementation Team will take place – each member acquiring knowledge/skills to successfully orient users. C. November 2016, January 2017, April 2017, June 2017 New Entering Freshman and New Transfer Students (Spring 2017 semester and Fall 2017 semester) will be introduced to AgileGrad during Spring and Fall Orientation sessions by Hobsons team members and Campus Implementation Team (Train-the-trainer; Professional Development). D. September 2016 – April 2017 Monthly faculty and staff “AgileGrad New Users” sessions will be facilitated by Campus Implementation Team. (Professional Development). E. September 2016 - April 2017 Small group and 1-1 “AgileGrad User Sessions” will be facilitated, on demand, by the Campus Implementation Team. (Professional Development). F. February 2017 - April 2017 Monthly student “AgileGrad User Sessions” will be facilitated by Hobsons team members and Campus Implementation Team (Train-the-trainer; Professional Development)


Key activities and milestones accomplished this quarter (Apr-May): • Programs “built” in the AgileGrad development & production site include:

• 226 campus and MnSCU approved Undergraduate Baccalaureate Programs with affiliated degree Emphases

• 85 campus Undergraduate MINORS Programs • 17 campus and MnSCU approved Undergraduate CERTIFICATE Programs

• Call for Campus Program (Degree, Certificate, and Minor) and Course Review in AgileGrad, participant data included the following number of programs:

• A&H: 9 • AH&N: 23 • COB: 18 • COE: 3 • SET: 9 • SBS: 36

Initiative 1.2.2 – Ensure all students have access to technology

Summary: Integrated Academic Master planning was completed in FY2015 and included a focus on specialized technology needed to support academic degree program plans. In addition, during FY2016 the University participated in the system-wide administered ECAR survey.

Indicate how your work has informed planning in this area for FY17: The University Technology Roundtable will continue to synthesize the plans completed through Integrated Academic Master planning and review the ECAR survey results from the system-wide administered technology assessment.




Summary: Implementation and launch of GradReady. GradReady is a web-based modular financial literacy training program. GradReady is intended to help students make informed decisions about paying for college, managing their finances while enrolled, and successfully repaying their student loans. The initiative is being led by the Director of Student Financial Services, Jan Marble and Director of Financial Aid, Sandra Loerts.

Indicate how your work has informed planning in this area for FY17: The GradReady program will continue with evaluation during FY2017.





• Minnesota State Mankato was accepted into the Round 1 group and campus representatives participated in the initial Round 1 Webinar on March 31, 2016.


Minnesota West Community & Technical College Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The CTF has helped the college expand communication and develop key initiatives that are shaping new strategic planning. CTF has refocused the attention of the college to more regional needs. Issues/concerns for continued implementation of Charting the Future in FY17:

• Time and staff to continue the initiatives while shifting resources to support CTF initiatives that the college is planning. Section 2: Campus Community Engagement

Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Student senates discussions Faculty: Shared and talk Staff: Labor management groups

Engagement issues/concerns (if any) identified with each stakeholder group Students: Program closures Faculty: Increased communications Staff: Budget concerns



Summary: A college-wide quality initiative has been centered around outreach and methods of intervention. Student Service advisors will initiate a follow-up Refresh session the first week of the fall term and promote college-wide the importance of checking in, logging in and communicating with staff and faculty. In addition, the Orientation page better outlines the steps students need to follow to prepare them for registration. Indicate how your work has informed planning in this area for FY17: More awareness college-wide to engage advisors (including faculty advisors) to reach out to new and current advisees earlier and more often. A college-wide quality initiative has been centered around outreach and methods of intervention. Status:

FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Continued to update Orientation is better streamlined and connects advisors with students and their

progress. • Advisors access applicant reports and contact directly students/advisees and encourage

participation. If students are not completely accepted, they are advised to complete a wish list of courses.

• More defined structure of PSEO assignment.


Summary: The completion of the Inclusion plan was the emphasis of this reporting period. The plan has been developed with the input from students, community and members of the college. A survey was deployed and evaluated by the college diversity committee.

Indicate how your work has informed planning in this area for FY17: As a result of the inclusion plans development priorities for fy 17 and beyond have been established and are currently being worked on.


Key activities and milestones accomplished this quarter (Apr-May) • Review diversity survey results with diversity planning committee. • Incorporate results of diversity plan for the Soccer program and into student success model. • Complete the inclusion plan • Participated in legacy project and promoted community participation successfully.

Initiative 1.1.6 – Deploy online resources for prospective and current students,

Summary: *Continued review of online resources. * Purchase of 10 Spanish Readspeaker licenses to assist in student learning.

Indicate how your work has informed planning in this area for FY17: *Continuing to review resources and adjust where need.

including transfer information for use in planning, registration, and advising


Key activities and milestones accomplished this quarter (Apr-May): • Purchase of Spanish Readspeaker licenses to assist students.


Summary: • Continued review of online resources and access to those resources • Web site redesign underway

Indicate how your work has informed planning in this area for FY17: • Technology and student access to technology is a part of all planning.


Key activities and milestones accomplished this quarter (Apr-May): • Web design redesign underway


Summary: • Promotion of GradReady (Great Lakes product) online financial literacy resource for

students.

Indicate how your work has informed planning in this area for FY17: • Financial Literacy is part of intrusive advising and Freshman Seminar curriculum.


Key activities and milestones accomplished this quarter (Apr-May): • Over 60 students participated in the online curriculum. • Loan default prevention methods include sending delinquent borrowers emails and/or letters with

repayment options and loan servicer contact information. Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.


Normandale Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: • We have folded Charting the Future into our integrated planning and budgeting process. The core commitments and

recommendations of CTF have been used to motivate and evaluate college-level work plans, departmental work plans, and new funding requests. As we enter our strategic planning year, we anticipate that CTF will be a source of motivation as we outline our vision and the work we will do to reach it.

• Projects like Transfer Pathways have dramatically increased faculty engagement with the broader system. Issues/concerns for continued implementation of Charting the Future in FY17:

• For all campus groups, getting relevant information about high impact system-level initiatives (e.g., Transfer Pathways) remains important.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: We have held initiative specific meetings (e.g., meetings on the diversity plan) with student senate and other student groups to gather feedback and engage the student body in these projects. Faculty: We have shared information about system level initiatives (especially Transfer Pathways) as it has become available and have encouraged faculty to participate in system level work (especially the 12 new pathways). We have also maintained updated information (system and campus reports, project rosters, etc.) on our faculty portal. Staff: We have shared information about system level initiative as it has become available and maintained updated information

Engagement issues/concerns (if any) identified with each stakeholder group For all campus groups, getting relevant information about high impact system-level initiatives (e.g., Transfer Pathways) remains important. Students: Faculty: Staff:

(system and campus reports, project rosters, etc.) on our faculty/staff portal.



Summary: Normandale Community College has created three Academic Program Liaisons that work with specific degree programs in the areas of: Health Sciences, STEM & Education, and Business/Accounting, CIM, Law Enforcement/Criminal Justice, & Hospitality Management.

Indicate how your work has informed planning in this area for FY17: Advising and Registration, (A&R) sessions have started. These sessions are how the students get first semester degree planning, orientation and register for fall. The liaisons have instituted breaking students into small groups of like degree interests to create a more intentional advising session for registration. This also aids in student/staff engagement, as these students will become part of the liaison caseload. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Students in A&R’s are receiving more intentional advising based on major at registration. • Liaisons are enlisting a caseload management approach with new students to Normandale.


Summary: The diversity plan has been completed and has been shared with key stakeholders.

Indicate how your work has informed planning in this area for FY17: We are being more intentional about making diversity, equity, and inclusion part of the fabric of our college.


Key activities and milestones accomplished this quarter (Apr-May) • Presented diversity plan to Student Senate and other stakeholder groups and received feedback • Incorporated feedback from Student Senate and other stakeholder groups. • Finalized plan.


Summary: Student and Academic Affairs staff completed the system office’s Inventory of Student Support Technologies for Student Success Survey in the previous quarter and are awaiting results.

Indicate how your work has informed planning in this area for FY17: We are waiting on results to determine next steps.


Key activities and milestones accomplished this quarter (Apr-May): • Waiting for survey results


Summary: Normandale Community College administered the Educause ECAR Study of Undergraduate Students and has completed the Core Data Service Survey (section 1) in order to assess technology needs and access.

Indicate how your work has informed planning in this area for FY17: We have used core data results in technology budgeting and planning and will use ECAR results to inform future technology planning.


Key activities and milestones accomplished this quarter (Apr-May): • Completed administering Educause ECAR Study of Undergraduate Students

Initiative 3.1.1 – Ensure affordability for

Summary: We have continued to promote SALT “Money knowledge for college-and beyond” to current and prospective students to provide financial literacy and default prevention. The CTF Financial Literacy committee met and is discussing ways to tie efforts happening around campus together. At the April

all students (financial literacy ONLY)

Financial Literacy event sponsored by Phi Theta Kappa and the Economics Department, the committee staffed a table to encourage SALT sign-up and participation in their Financial Literacy contest. Financial literacy has also been a part of the NCC 1000 (new student experience) course, so we would like to have a more robust presence with that and offer the potential for guest speakers to provide SALT learning modules in those classes. Other financial literacy initiatives on campus include a personal finance course (ECON 1100), Financial Literacy Day (offered by Economics, PTK, and the Normandale Business Club), financial literacy sessions at Success Day, and access to the GPS Life Plan Financial Literacy Module. Indicate how your work has informed planning in this area for FY17: The committee intends to meet throughout the school year to continue to find ways to work across departments to promote financial literacy. We will also look for ways to more actively engage students in this process, particularly to serve in a mentoring/teaching role using the model that SALT has already set up. The committee will also play a more active role in the planning of the Financial Literacy event next spring.


Key activities and milestones accomplished this quarter (Apr-May): • Financial Literacy Day (April 21) presentations included:

o Mike Vera of HOME Line on “Renting? What you Need to Know” o Sylvester Banks of US Bank on “Budgeting” o Patrick Furlong of Ameriprise on Dollar Cost Averaging & Saving” o SALT signup table outside of event

• Further meeting of committee to discuss options to get more students involved in the promotion of financial



• Intercultural Development Inventory (IDI) Pilot: Three groups have completed the IDI. The Student Senate executive board will take the IDI, and the admin council will go over their results in the next month.


Northeast Higher Education District Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: • The CTF initiatives have given specific focus to work in the areas of diversity planning, best practices in student services,

technology and financial literacy. • CTF has dramatically increased the level of collaboration throughout the district. The initiatives for the 2015-2016

academic year provided support to start more structured work collectively in the area of student success. In addition, the five individual college work plans use the Accountability Dashboard/Performance Metrics as its measurable outcomes.

• The Transfer Pathways initiative with its four pilot pathways has created synergy in faculty meetings and discussions allowing our students to transfer seamlessly from their associate degrees to any of the Minnesota State Universities related baccalaureate. This state-wide articulation will be of great benefit in recruitment and retention of students.

Issues/concerns for continued implementation of Charting the Future in FY17: • Shortage of staff and financial resources to maintain a high level of engagement in targeted areas. • One college faculty association still has a trust factor with CTF and its intended objective and effect. There is concern of

losing autonomy of each college’s curriculum and AASC processes for course approval. • Adequate funding continues to be the main concern in advancing new strategies to address Charting the Future goals.

Without any new or increased funding it becomes difficult to gather support for any initiatives which may require cuts in existing programs in order to fund new efforts. Many staff see the cuts as having the opposite effect of the goals for charting the future.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students:

• College meetings through student senate leadership Faculty:

• President conducted individual college open forums on planning in late April/early May.

• College faculty engagement passes through AASC and Shared governance. Committee assignments are developed through the MSCF committee

Engagement issues/concerns (if any) identified with each stakeholder group Students:

• Annual turnover in student leadership makes it difficult to generate consistent momentum.

Faculty: • Very hard to move forward with faculty off

campus during the summer. Staff:

process. • Year-end planning for next year’s Faculty mentor

project at VCC. Large scale examination of three year pass rates for freshman in gateway courses.

Staff: • President conducted individual college open

forums on planning in late April/early May. • Staff are actively involved in committee work

based on interest and expertise. • Large scale examination of three year pass rates for

freshman in gateway courses at VCC.

• Difficult as we have continually reduced the number of staff to find the balance between keeping day-to-day operations going while also focusing on continuous improvement and new initiatives.


Initiative 1.1.2 – Convene campus- based advising work group that researches advising best practices and develops specific recommendations for strengthening advising

Summary: • Finalized the Student Success Committee Report • Continued work on new retention strategies

Indicate how your work has informed planning in this area for FY17: • We will continue to meet throughout 2017 and work to accomplish the objectives in

the Diversity Work Plan as well as the Student Success Plan. • Realization that staff need a larger role in the Faculty Mentor Program at VCC. Results of

three year pass rates in gateway courses has clearly identifies areas in which the college must take action.

Status: FY 16 project tasks completed (100%) Key activities and milestones accomplished this quarter (Apr-May)

• Finalized the Student Success Committee report, and have identified 5 Best Practices with the hope to implement on each of the NHED campuses: Intrusive Advising, Supplemental Instruction, Early Alert Systems, Behavioral Intervention Teams and Learning Communities

• Continued implementation of new advising expectations at VCC • Implemented a change in College Prep Day advising that has streamlined and improved

these two day events at VCC.


Summary: • Completed NHED 2016-2019 Inclusion and Equity Plan. • The diversity committee and multicultural club at HCC continued their

active approach to campus awareness and inclusivity through the guidance of their strategic plan.

• Development and implementation of new student driven diversity activities at VCC • Active efforts to increase population of students and staff of color

Indicate how your work has informed planning in this area for FY17: • There is a need to increase the dialogue with college faculty to get support in

implementing many of the identified objectives. • Planned integration of AOS programs with two new minority staff members hired for

FY17 at VCC. Status: FY16 project tasks completed (up to 100%) Key activities and milestones accomplished this quarter (Apr-May)

• Integrated of NHED Diversity Strategies into the Student Success Plan. • New faculty and staff hires made improved the diversity of our faculty and staff. • Improved student access to community support resources and increased the student

awareness of the resources. • Diversity training planned for NHED fall faculty duty day around topic of micro

aggression. • ICC identified space for African American student club space for fall semester. • HCC held weekly multicultural club meetings held on campus. • HCC convened first GLTB and Allies Club meeting. • HCC held an Autism Spectrum Workshop. • HCC added fifteen international and tribal flags to World Flag Display.

• Awarded all funds allocated for first semester of pilot Great Lakes Student Success Grant at VCC.

• VCC hosted Why Treaties Matter exhibit.


Summary: • NHED summer online is fully implemented as resource, which provides all

district students with access to a full array of courses by registering through their home campus. Planning information for transfer is included online for students.

• MRC and HCC campus website projects are progressing. The projects include the upgrading of existing website to provide alignment with other websites. The upgrades include access to system tools for planning, registration, and advising.

Indicate how your work has informed planning in this area for FY17: The NHED districtwide student success group will continue to meet to determine best online resources for services to students. Status: Project near completion (up to 75%) Key activities and milestones accomplished this quarter (Apr-May):

• Continued focus on student- and faculty-centered technology: supporting classroom technology, teaching and learning environment, online learning, wireless, security, administrative computing (MAC Project), and enhance communication and collaborations with the O365.

• Meeting final time with website development company for final details to roll out new HCC website. Delays have occurred making this project well behind intended adoption.

• District student success committee continues to meet and plan on how to better serve students including using technology.

• More use of transferology tools, update of MNSCU online resources/website connection

Summary:


Continued improvement in IT services throughout NHED through managed administrative computing technology plan with MNSCU system office. Indicate how your work has informed planning in this area for FY17:

• ICC developed plan to improve classroom technology in four classrooms. • HCC’s upcoming bonding project centralizes a library/learning commons that

will contain dozens of computing stations and other technologies for student use.

• Timeline to completion of MAC project with system office will need to be extended at least until January 2017.

Status: Reached project mid-point (up to 50%) Key activities and milestones accomplished this quarter (Apr-May):

• More of our networking infrastructure continues to transition to the system office and or cloud services.

• Plan developed at ICC for nursing program to utilize enhanced technology to broadcast courses to distance learners and create a repository of class lectures available for review at later date by students.

• Several upgraded end-user computing stations have been purchased at HCC. • Large investment in HCC law enforcement program will bring their communication

and squad car computing technology to the latest industry standards. • Phase 3 of high tech nursing simulation lab at HCC has started with an anticipated

completion of July 29. • General contractor selected, bids opened, and construction to begin on the new PN/CNA

lab at MRC on May 23.


Summary: • ICC developed a basic campus-wide financial awareness through student

orientation process and strategic classroom instructor for targeted high-risk population within a learning community approach.

• VCC implemented DASH Grant and associated financial literacy training.

Indicate how your work has informed planning in this area for FY17: • RRCC continued to utilize Grad Ready throughout the academic year and will

continue for future years. In addition, developed a relationship with Lutheran Social Services to provide additional financial literacy opportunities and counseling.

• VCC completed a successful first semester of the DASH Grant and will now need to balance expenditures to assure funding is available for both semesters in first full year of implementation.

Status: FY16 project tasks completed (100%) Key activities and milestones accomplished this quarter (Apr-May):

• ICC increased usage of SSS’s “Cash Course” in partnership with more individualized student advising.

• ICC implemented plan to bring CIS students to the college for registration, ID cards, and facilitate students experiencing the college experience.

• HCC implemented “Grad Ready”, which is an online financial literacy program for students from the point of entry in school to the point of loan repayment after graduation.

• HCC held “Cruzin’ into the Future”; a graduation prep event that includes financial literacy and exit loan counseling for graduating students.

• HCC met intensely with dislocated workers to provide options for school and discussing financial implications of their choices.

• HCC held 1-1 loan exit interviews between FA staff and students. • RRCC demonstrated that Grad Ready, along with Cohort Management Essentials, is

working to lower our Cohort Default Rate. • VCC implemented a successful plan to respond to DASH grant requests in 24-48 hours

by response team. • VCC trained all DASH grant recipients in financial literacy.



• Even though RRCC is not part of any pilot, some faculty are planning on exploring and using open-source textbooks for some courses.


North Hennepin Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: At NHCC CTF has shifted the way the college approaches diversity and equity planning, financial literacy education and broadly speaking, advising practices. A newly formed College-wide Steering Committee which has broad representation and is led by the college president, provides oversight for CTF implementation. The development of a Master Diversity Planning Task Force, also with broad representation, has elevated efforts across the campus to close the achievement gap and expand resources and best practices to positively impact student success. It has also changed our thinking on how we account for financial resources dedicated to diversity and equity efforts at NHCC with so many activities and efforts at every department level focused in some way on improving diversity issues/equity issues on campus given our student demographics. Finally, financial literacy needs are being approached differently, bringing together several stakeholder groups to improve efforts to engage students in literacy education and improve student understanding and responsible financial behavior. Issues/concerns for continued implementation of Charting the Future in FY17:

• Tight financial resources – if we are going to scale up or expand efforts, we are concerned about availability of funds to support our efforts.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group As mentioned, in fall 2015 NHCC formed a college-wide steering committee, chaired by the college president, with responsibility of CTF oversight. The committee representation includes members of the bargaining units, the student government and administration. Each month the committee received reports on CTF progress across the areas assigned to the campus level within the plan. Specifically:

Engagement issues/concerns (if any) identified with each stakeholder group Students: Attending the number of meetings was challenging due to student schedules. Faculty: The sustainability of efforts due to budget concerns. The timeline for CTF efforts was very tight limiting faculty’s ability to participate fully (Master Diversity Plan).

Students: Two student senate officers serve on the NHCC Charting the Future committee (called the College-Wide Steering Committee). The president provides an CTL report at each student senate meeting as a standing item. Faculty: Three faculty representatives serve on the NHCC Charting the Future committee (called the College-Wide Steering Committee). Charting the Future is also o standing item on the Shared Governance Agenda. In addition, faculty are involved in the campus projects directly (Advising Task Force and the Master Diversity Plan task force) Staff: Several staff representing AFSCME, MAPE and MMA serve on the NHCC Charting the Future committee (called the College-Wide Steering Committee). Charting the Future is also o standing item on all monthly Meet and Confer Agendas. In addition, staff are involved in the campus projects directly (Advising Task Force and the Master Diversity Plan task force).

Staff: The sustainability of efforts due to budget concerns. The timeline for CTF efforts was very tight limiting staff’s ability to participate fully (Master Diversity Plan).

Section 3: Campus-based initiatives Below are the initiatives that are led by colleges/universities.) Initiative 1.1.2 – Convene campus-based advising work group that researches advising best

Summary: After researching effective strategies for advising and conducting a SOAR analysis, the group identified four initiatives to move forward. Work plans are being developed for each initiative (May-June)

practices and develops specific recommendations for strengthening advising


Key activities and milestones accomplished this quarter (Apr-May) The last eight weeks of the semester, the group identified four areas they have committed to that that will improve Academic Advising. The group has begun developing work plans for each of these areas. A work plan will be developed closer to the start of the fall 2016 semester:

1) Coaching and Modeling Effective Communication a. See attached work plan for Coaching and Modeling Effective Communication

2) Improving Early Alert Reporting and Processes (EARS) a. Work plan identified for Improving Early Alert Reporting and Processes: began development

on May 26, 2016. 3) Mandatory Advising Times for all First Year Students

a. Work plan for Mandatory Advising Times all First Year Students will be developed week of June 6, 2016

4) Summer Bridge a. We completed Student-Focused Advising outcome. Draft was distributed to the group for

feedback.


Summary: Between April 1 and May 31 (and into early June), the Master Diversity Plan Task Force and the core leadership team shepherd the completion of the Master Diversity Plan, collecting college-wide diversity plans, reviewing and providing feedback to the groups, sharing the plans through a campus-wide open forum to determine which elements will elevate to the overall campus template, developed the final draft of the plan, shared with the bargaining units. The plan will be submitted to the System Office on June 17th after Shared Governance has reviewed it.


NHCC has completed its first comprehensive master diversity and equity plan inclusive of campus goals and objectives that are aligned with CTF master diversity template. The plan is made up of 26 department/division plans which will be implemented in FY17 as a college-wide effort to accomplish the plan’s core goals and objectives. The Master Diversity Task Force will continue as a comprehensive planning and oversight committee to ensure the plan moves forward. There is additional conversations needed as that group’s roles and responsibilities moving forward are clarified. Status: FY 16 project tasks completed (up to 100%)

Key activities and milestones accomplished this quarter (Apr-May) • In late March an open forum is held to display the 26 final diversity and equity plans submitted by college

divisions/departments. These are displayed in a gallery walk in the Grand Hall. The campus community is invited to review the plans; the Master Diversity Plan Task Force members develop instructions and assist visitors through the process of determining which elements of each plan resonates most using a “sticker dot” system.

• The plans are also shared electronically through SharePoint for those who were unable to attend. • Over the month of April, the core team collects the gallery walk feedback, and begins to populate the

MnSCU Diversity planning template based on this feedback. In addition, the team drafts the planning document (introduction, process, definitions, etc.). The plan includes the 26 plans as well as related documents that support the work within the plan.

• In May the draft is sent to the Master Diversity Task Force for review, shared with the College-wide Steering Committee, and unions through the meet and confer process. Feedback is solicited for consideration.

• The Master Diversity Task Force meets to review early responses, consider changes, and prepare the final draft for campus-wide distribution.

• The group discusses the next steps and agrees that FY17 will be a pilot implementation year with continued assessment of the process and progress of the plan.

• Early June the plan is distributed electronically to the college community for feedback. The Master Diversity Task Force agrees to meet in mid-June to review responses and make any changes before the document is submitted to the system office.


Summary: In the first quarter of the year, the advising task force Identified technology tools, and other support resources on campus. NHCC is one of the few colleges that has fully implemented AgileGrad. The focus now will be on increasing student utilization as a requirement for ongoing course registration. The project is now paused due to turnover in staff, one of which was the lead for Agile grad. A plan to expand “ownership” of Agile grad is underway with replacement of these positions.

Indicate how your work has informed planning in this area for FY17: Full student utilization of Agile Grad is a goal for FY17.

Status: Project paused

Key activities and milestones accomplished this quarter (Apr-May): • See report above. Project paused until positions are filled.


Summary: Student survey administrated by the system office was completed.

Indicate how your work has informed planning in this area for FY17: NHCC is waiting for the report of recommendations from the system office. These results will inform the college’s next steps in assessing our technology services in terms of student accessibility to technology.


Key activities and milestones accomplished this quarter (Apr-May): • Student survey administrated by the system office was completed.


Summary: A working group has been formed between the business office, financial aid, student service staff and the CFO to consider what is causing a sharp increase in bad debt and what recommendations the working group has for improving student understanding of their financial responsibilities.

Indicate how your work has informed planning in this area for FY17: A set of recommendations will inform new practices in how financial literacy is more deeply and intentionally imbedded in the FYE courses, through the advising and orientation processes.


Key activities and milestones accomplished this quarter (Apr-May): • The workgroup has done significant research since April 1 and has identified specific profiles of

student financial behavior that will help inform new practices to be implemented in fall 2016. • The workgroup has identified ways faculty can assist in reporting students who are not attending

classes (FN) • The workgroup has identified the need for better coordination between college departments and

possibly a communication flow that would improve identifying at risk students. Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in. Section 5: Additional comments/best practices (optional) NHCC’s inclusive efforts in developing a college-wide Master Diversity Plan has been outstanding. I would be happy to describe our process and outcome in more detail if you would like further information.

Northland Community & Technical College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: CTF has provided a structure and framework which we can maintain focus on current institutional initiatives that have strategic importance to the success of students. Everything from the committee make up, organization and engagement to the timelines and involvement at a system level has been beneficial. This entire initiative has been a textbook example of leveraging the system resources and utilizing the full value of working as enterprise system. Issues/concerns for continued implementation of Charting the Future in FY17:

• As we move from research and strategy development, the focus is now shifting to implementation and that requires greater resources. On shoestring budgets, we are concerned that it will be challenging to actually accomplish much of what we have targeted due to lack of funding.

• We are concerned that the students, particularly student government is tending to view their role in CTF as one of oversite and accountability as opposed to partnership and collaboration. The pervasive attitude is along the lines of “what are you going to do for us next” and /or “keep us informed of your progress or we will take steps to make sure you are doing your jobs.” This attitude is less than helpful as we move forward.


Identify specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Appraised of progress through representative student government. Students very involved in end of the year activities and transitions, therefore were not as engaged. Faculty: Continued involvement on local and system work groups Staff: Continued involvement on local and system work groups

Identify engagement issues/concerns (if any) identified with each stakeholder group Students: Students asked for more information regarding budget. Faculty: Faculty challenged to stay engaged over summer, some level of concern over personnel impacts of CTF strategies being developed. Staff: Will there be resources at local and system level to further the work of CTF beyond planning and into implementation.



Summary: The efforts have been focused on rolling out the program specific advising model including mandatory access codes. We also have been reviewing key data elements to determine initiative effort success. Indicate how your work has informed planning in this area for FY17: We will be reviewing the data gathered to identify areas of focus or improvement. Status: Initial progress made (up to 25%)

Key activities and milestones accomplished this quarter (Apr-May) • Continue to monitor the accurate assignment of advisees per identified program list. • Shuffled advisees as needed to even the load based on other assignments. • Provided one professional development webinar on advising. • Monitor warning, suspension, and probation numbers. Reviewed data pulled with the Retention

Task Group. • Review persistence and completion rates over time with Retention Task Group. • Through Retention Task Group review persistence and completion rates over time. • Reviewed SENSE data and identify areas for further review or intervention. • Continue to move forward with Oracle Service Cloud/RightNow to implement eCommunications

Plan.


Summary: As indicated in earlier reports, our CDO resigned their position. Since the last report the college has restructured to accommodate the CDO duties within existing positions with the Vice President of Academic and Student Affairs having the lead responsibility. The college has further revised its existing Diversity Plan, which is being submitted June 1, 2016. This revision worked from the existing plan, updating it and identifying more measurable outcomes. The plan is also more clearly aligned with the college’s Academic Master Plan, the college’s HLC quality initiative (which focuses on student success), and the broader context of the system’s strategic plan, Charting the Future.

Details of how the subcommittee structure developed by the previous CDO will work within the new plan and structure still need to be identified. Indicate how your work has informed planning in this area for FY17: The timing of the revision of the diversity plan has not directly impacted planning at this time. However, as several efforts underway at the college support our diverse student body, as well as the fact that portions of the plan are a continuation of our previous plan, portions of the plan are well incorporated in FY17 efforts.


Key activities and milestones accomplished this quarter (Apr-May) • Revision and completion of Diversity plan. • Restructuring of Chief Diversity Office functions.


Summary: CAO has asked us to align NCTC Academic Master Plan with NCTC committees and identify areas of the AMP that fit with those committees. The eLearning Committee’s work also fits with CTF 1.1.6 and looking at online resources. NCTC finalized the purchase and creation of online virtual tours for recruitment and online orientation for students (YouVisit)

Indicate how your work has informed planning in this area for FY17: The eLearning Committee’s strategic agenda for FY17 includes key aspects of the Academic Master Plan for the college. We utilize an online CRM (Customer Relationship Management System) for prospective students we are transitioning to Oracle RightNow from Hobson’s Connect

o Email communication flow for prospective students o Will be implementing email communications for students through the admitted stage


Key activities and milestones accomplished this quarter (Apr-May):

• eLearning Strategic Agenda content identified.


Summary: See Below

Indicate how your work has informed planning in this area for FY17: Survey results will be key for defining work to be done in FY 17


Key activities and milestones accomplished this quarter (Apr-May): • Completed the college-wide technology survey, which was distributed to NCTC faculty and staff.

The results have been distributed to the Administrative Services committee for review. • Results will be used to inform us of current perceptions of technology needs and provide further

direction. • We anticipate reviewing the results from the MnSCU IR office survey, distributed by Educause

which closed on April 15, 2016 to all students.


Summary: Financial Aid office and related work committees have worked closely with students and parents over the past year to better educate them about financial aid opportunities and costs. Increased group meetings are impacting financial aid borrowing and better educating students before they borrow. Improvements in communications, education of students and parents are helping prospective students be prepared to request and use financial aid.

Indicate how your work has informed planning in this area for FY17: The financial aid discussions/training nights and work with high school contacts have become the norm for operations. In addition new work with the web site improves student knowledge and helps them make better choices. All these inputs should have an impact on the default rate for the college over the coming months and years yet ensure students who need financial aid do so wisely.

Status:

Reached project mid-point (up to 50%) Key activities and milestones accomplished this quarter (Apr-May): • Continued to hold financial aid night for any interested people at college. The focus is on the financial

aid process and costs not necessarily associated with NCTC. • Web communications were recently revised to be more user friendly and better explain financial aid

updates. • Continued to strengthen and establish contacts with high school counselors to focus students on

financial aid information events for fall • Financial Aid nights-information sessions scheduled for fall • Continued visits to high schools and during community events where appropriate. • Revise briefings to new student orientation.


Summary: Board member recruitment remained a priority. The affordable student housing project moved closer to reality with tax-exempt financing approved by the TRF City and the closing on the property held May 2nd. Renovations began May 3rd with 16 students remaining in the complex while completing the spring semester at Northland through May 15th. The complex consists of 5 buildings, 40 units, and 144 beds. Scholarship applications were received through April 10th with committee meetings in May to begin the selection process for fall awards. Cultivation of leads for scholarships and capacity building is ongoing.

Indicate how your work has informed planning in this area for FY17: The decision by NCTC Foundation board of directors to purchase and renovate, affordable, student friendly housing for fall 2016 has significantly informed planning for FY2017. The board has taken a holistic approach to ensuring affordability for all students from building board membership (expanding our base), to moving forward with the first phase of a capital campaign, to increasing fundraising efforts for scholarships, to strengthening alumni relations. FY2017 will be a baseline year for these efforts.



• Board Meeting 4-11-16: 5 new board members approved • Alumni Relations - Graduation Ceremonies attended–graduates encouraged to register as alum and

receive a pin (271 signed up) • Fall Scholarship Selection Begun:

- Committee meetings (May), 242 applications received. Awarded: TRF- 58, $28,675, to date EGF- 22, $11,150, to date

• Housing project: (April & May) - Housing Coordinator Hired, began work 4-20-16 - Short Term Lease packets prepare for 30 students - Tax Exempt Financing process finalized 4-19-16 - Property Closing 5-2-16 - Construction began 5-3-16

• Fundraising Events : - EGF Golf Tournament Met with Golf Course Contact list updated Invitations prepared and sent

- TRF Event Planning meeting • Total donations received

• (April and May) total $9,944 Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.


• Northland Community and Technical College is partnered with Distance Minnesota institutions – Alexandria Technical and Community College, Northwest Technical College, and Bemidji State University – as an accepted project for CPL Round 1 Pilot.

• Leadership team members, including faculty and staff, attended the system office CPL Round 1 Pilot meeting on April 28 at the system office.

• Faculty have drafted course outlines for three courses that serve as a center piece of our CPL Round 1 project. These course outlines were reviewed by AASC with recommendations for revision by the faculty team.


• Northland Community and Technical College is partnered with Distance Minnesota institutions – Alexandria Technical and Community College, Northwest Technical College, and Bemidji State University – on a $300,000 grant through Achieving the Dream.

• Our grant project involves developing three degree pathways for three distinct online degrees – the AA Degree, the Health Sciences Broad Field AS degree, and the Early Childhood and Paraprofessional AS degree. A degree pathway will, upon completion of the project, allow a student to attain each respective degree through courses that require only OER materials.

• The first courses for this grant project will be offered in spring of 2017. • Leadership team members, including faculty, are identified. Work group sessions

are being scheduled for this spring semester for curriculum development on our CPL Pilot – an Adult Learning Network (ALN).

• The Distance MN Consortium Team Members for the CPL Pilot project attended the initial WebEx and system office in person meetings.

• The e-textbook and OER group continued to meet throughout the semester. The group continues to tackle technology issues, along with open sourcing, e-textbooks, and a variety of other issues applicable to students at NCTC. Administrators attended breakouts session’s specific to OER’s at both the HLC and the spring 2016 ASA Leadership Conference. The Achieving the Dream OER grant will complement the work the e-textbook group is currently doing.


Pine Technical College Section 1: FY16 Summary

Indicate how Charting the Future (CTF) has changed how the college/university approaches its work: Students: Student leadership members of college strategic planning design/steering committee. Helping to steer PTCC workplan and priorities. CTF priorities are incorporated into PTCC workplan. Faculty: Faculty and Staff are members of college strategic planning design/steering committee. This committee determines priorities and approaches to PTCC workplan. CTF priorities are incorporated into PTCC workplan. Staff: Faculty and Staff are members of college strategic planning design/steering committee. This committee determines priorities and approaches to PTCC overall workplan. CTF priorities are incorporated into PTCC overall workplan. Identify issues/concerns for continued implementation of Charting the Future in FY17:


Identify specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Continued to work with student participation on College Strategic Planning Committee. Faculty: Continued to work with faculty unit representatives on Strategic Planning Committee. Staff: Same as above.

Identify engagement issues/concerns (if any) identified with each stakeholder group Students: End of academic year. Focus on year-end Faculty: see above Staff: see above



Summary: The college Quality Initiative Committee Continues to meet monthly and focus on CTF workplan

Indicate how your work has informed planning in this area for FY17: Helped set the framework for our FY17 workplan Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May) • College Quality Initiatives Committee developed project focused on student advising and student

retention. • Staffing and operational changes being discussed and implemented focused on student retention

and LEAN implementation in Student Affairs.


Summary: Indicate how your work has informed planning in this area for FY17 Diversity plan finalized for FY17.


Key activities and milestones accomplished this quarter (Apr-May) • Plan finalized prior to end of school year

Initiative 1.1.6 – Deploy online resources for prospective and current students, including transfer information for use in

Summary: Implementation of


Key activities and milestones accomplished this quarter (Apr-May): • Working on building resources into newly released website. Transition of IT department to

increase focus on academic support and capacities.

planning, registration, and advising


Summary: Indicate how your work has informed planning in this area for FY17: Status: Initial progress made (up to 25%)

Key activities and milestones accomplished this quarter (Apr-May): • New customer management and planning system beginning to be implemented.


Summary: Indicate how your work has informed planning in this area for FY17: Status:


• Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in. Section 5: Additional comments/best practices (optional)

Ridgewater College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: We have attempted to relate CTF to all of our major initiatives by incorporating those conversations into the various initiatives we discuss. We weave CTF goals and philosophies into our discussions at standing committee meetings with the intent to keep CTF in the forefront when making decisions. We involve students, staff and faculty in CTF discussions and initiatives. Identify issues/concerns for continued implementation of Charting the Future in FY17:

• Staff time for coordination, implementation and reporting Section 2: Campus Community Engagement

Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Students are represented on our College CTF Workplan Advisory Group. This group met on April 27th for the last time this academic year to recap the year’s activities and receive progress updates from staff and students who are members of three system level groups as well as an update from MSSCA. In addition, we discussed next steps for academic year 2017. The College CTF Workplan Advisory Group Sharepoint site is available to all students. CTF was an agenda item for discussion at an April student/administration Exchange of View meeting. Faculty: Faculty are represented on our College CTF Workplan Advisory Group. This group met on April 27th for the last time this academic year to recap the year’s activities and receive progress updates from staff and students who are members of three system level groups as well as an update from MSSCA. In addition, we discussed next steps for academic year 2017. The College CTF Workplan Advisory Group Sharepoint site is available to all faculty.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: We have very limited faculty involvement with CTF initiatives at our College. The local MSCF chapter has chosen not to be engaged. Staff:

Staff: Staff are represented on our College CTF Workplan Advisory Group. This group met on April 27th for the last time this academic year to recap the year’s activities and receive progress updates from staff and students who are members of three system level groups as well as an update from MSSCA. In addition, we discussed next steps for academic year 2017. The College CTF Workplan Advisory Group Sharepoint site is available to all staff.



Summary: The College local Advising Group has been meeting. All advisors, including TRiO, are exploring ways to expand by potentially creating an online toolbox for new faculty to go to for advising information and to become knowledgeable regarding available services. The group is looking at innovative ways to get students to register between terms, especially between spring and fall before they leave for the summer. Ridgewater has pulled lists of students who have not yet registered in order to call them.

Indicate how your work has informed planning in this area for FY17: Student services staff have created recommendations for strengthening advising and discussed these at student services meetings as well as at the CTF Workplan Advisory Group meeting in April. Status: Reached project mid-point (up to 50%)

Key activities and milestones accomplished this quarter (Apr-May) • Exploration of innovative ways to get students to register between terms


Summary: An eleven member Diversity Plan Task Force with representation from faculty, staff, and administration finalized a new final draft of the Diversity Plan for AY’17.

Indicate how your work has informed planning in this area for FY17: This final draft plan was presented to the Administrative Council at the end of May.


Key activities and milestones accomplished this quarter (Apr-May) • A final draft of the Diversity Plan was created.


Summary: Website redesign is underway – template and content is being reviewed and revised. Meetings have been held to discuss organization and goals for the new design and organization.

Indicate how your work has informed planning in this area for FY17: Continued discussion regarding needs.


Key activities and milestones accomplished this quarter (Apr-May): • Refinement of planning and needs


Summary: ECAR survey sent to students in April. Indicate how your work has informed planning in this area for FY17: Results of the survey will be received in July and used for planning.


Key activities and milestones accomplished this quarter (Apr-May): • ECAR survey sent to students in April.

Initiative 3.1.1 – Ensure affordability for

Summary: Each semester we send this link to all of our students: “A link to a website with good Financial Management information for college students: (http://www.nelnet.com/Get-Financially-Fit.aspx?blockid=118,120,121,125,134).”

http://www.nelnet.com/Get-Financially-Fit.aspx?blockid=118,120,121,125,134)

all students (financial literacy ONLY)

We have financial literacy information on our website and include mention of these resources in our OAR sessions with students and parents. We also have links to the net price calculator and a variety of other resources. Indicate how your work has informed planning in this area for FY17: Needs for this financial literacy information has been communicated during website needs discussions.


Key activities and milestones accomplished this quarter (Apr-May): • On hold until new College website is finished.


Riverland Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: CTF has provided a common language for us and other institutions within MnSCU. It has not changed how we approach work at Riverland because the College adopted CTF in the middle of Riverland’s implementation of a robust strategic plan. Coincidentally, the goals, processes, and aspirations of Riverland’s strategic plan align easily, maybe perfectly, with CTF. Issues/concerns for continued implementation of Charting the Future in FY17:

• Duplication of efforts. • Reporting takes time away from implementation especially for small institutions that lack the resources, capacity, and

adequate talent.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Focus groups for development of equity and inclusion plan. Forum as part of HLC comprehensive review committee. Faculty: Several meetings and discussions as part of the process to develop Riverland’s equity and inclusion plan. Master Academic Plan subcommittees on first year experience, academic pathways, and strategic enrollment management plan. On course 3-day conference. Staff: Several meetings and discussions as part of the process to develop Riverland’s equity and inclusion plan. On course 3-day conference.

Engagement issues/concerns (if any) identified with each stakeholder group Students: None Faculty: None Staff: None



Summary: Guided pathway for students.

Indicate how your work has informed planning in this area for FY17: Part of Riverland Master Academic Plan (MAP). Also helpful for the HLC Comprehensive Review Visit. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Student surveys administered and results received.


Summary: Indicate how your work has informed planning in this area for FY17: Status: Not started Initial progress made (up to 25%) Reached project mid-point (up to 50%)

Project near completion (up to 75%) X FY 16 project tasks completed (up to 100%) Project paused


• Riverland equity and inclusion plan completed and submitted (see attachment).

Initiative 1.1.6 – Deploy online resources for prospective and current students, including transfer information for use in

Summary: Online chat.

Indicate how your work has informed planning in this area for FY17: Useful for the process of developing and implementing Riverland’s Master Academic Plan.



planning, registration, and advising

•


Summary: Evaluated laptop distribution program.

Indicate how your work has informed planning in this area for FY17: Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May): • Provided laptop to programs with expensive software requirements.






• Used the survey instrument provided by the system office for the diversity plan. Administered the survey, compiled results and used the survey to prepare Riverland equity and inclusion plan.


Rochester Community and Technical College Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: I don’t know that CTF as a whole has changed how the college approaches work, but it has helped shape our decisions. Steadfast work has been completed this year on the Master Academic Plan, Strategic Plan and HLC re-accreditation. Because of CTF, we are more cognizant of the initiatives. Issues/concerns for continued implementation of Charting the Future in FY17:

• Continued resources for support, time, and ever-evolving direction. Section 2: Campus Community Engagement

Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Students continue to serve on many campus teams. Faculty: Faculty continue to serve on many campus teams and to lead many charges. Staff: Staff continue to serve on many campus teams and continue supporting our co-workers.



Initiative 1.1.2 – Convene campus-based advising work group that researches advising

Summary: Indicate how your work has informed planning in this area for FY17: Status: Reached project mid-point (up to 50%)

best practices and develops specific recommendations for strengthening advising

Key activities and milestones accomplished this quarter (Apr-May) • A faculty/staff advising workgroup completed their work from the past year to finalize

recommendations. The report will be completed soon. • Student Emergency Fund work plan this summer to fully integrate into advising during next school

year. Finished the pilot project from spring summer. Offers a holistic approach to serving students by factoring in their personal issues/ needs to help students be retained.

• Continuing work on advising syllabus that will be called the Advising Road Map. Plan to finish this summer and implement in Fall.

• Documented collaboration between faculty and professional advisors. Effort to increase collaborations.

• Will begin work on writing student learning outcomes (SLOs) in academic advising and create an assessment plan for the department.


Summary: The Diversity Council has met and worked on a Diversity Plan for the campus community.

Indicate how your work has informed planning in this area for FY17: Based on prior Diversity Plans and the work from the System Office, this has information has helped create the campus plan.


Key activities and milestones accomplished this quarter (Apr-May) • Developed a campus diversity plan, integrated into the college/university overall Student Success

plan. RCTC has completed the plan, titled “Strategic Inclusion Plan 2016-2019 and has submitted it to the System Office.

• Our next initiative will be to begin work on the goals and objectives of the plan throughout the college.

Initiative 1.1.6 – Deploy online resources for

Summary: No information has been received.


prospective and current students, including transfer information for use in planning, registration, and advising

Status: Key activities and milestones accomplished this quarter (Apr-May):

•


Summary: Technology committee meets regularly and are in the process of moving this initiative forward. Committee consists of a cross-section of faculty, staff, students, and administrators, allowing for input from all stakeholders.


Key activities and milestones accomplished this quarter • Completed faculty pilot via

Technology Committee for Chromebooks/Windows and Mac Tablets and use by students

• Completed testing of VMWare Virtual Operating Systems in GL 132

• Evaluating development of Student Portal, based on Sharepoint and similar to Employee Portal (Swarm) to improve communications

Key activities and milestones planned for next quarter (Jan-March) • Purchase additional VMWare

concurrent licenses and infrastructure for campus-wide/computer lab implementation of Virtual Operating Systems

• Begin to explore Sharepoint-based Student Portal

Identify issues/concerns (if any) identified • Need to work with Bookstore

to facilitate sale of Chromebook and other tablet devices for student use

Summary:


No information was received. Indicate how your work has informed planning in this area for FY17: Status:




• Participated in CPL regional planning committee meetings and participated in event in October on the RCTC campus.

• Attended QM/CBE Conference in San Antonio in November; shared ideas with faculty

• Coordinated and attended Veteran’s Credit Review session on campus (RCTC faculty and administration and MNSCU representatives in attendance). Followed up with faculty as necessary.

• Participate in Charting the Future (RCTC) meetings in regard to CPL. • Collaborated with department faculty about changes in CPL offerings in their

respective departments. • Updated current CPL offerings available at RCTC; placed grid on Academic Affairs

SharePoint. • Provided CPL updates at PL/DC meetings when appropriate. • Met with students who had questions regarding CPL opportunities at RCTC. • Collaborated with Metro State faculty to offer information sessions to students. • Participated with RCTC staff and administration to work on Credit for Prior Learning

Master Academic Plan. • Currently working to update marketing materials for CPL.


Saint Paul College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: During the 2015-16 academic year, Charting the Future has begun to help the College reframe how we approach large-campus initiatives by collaborating through existing committees, work groups, and departments. Although Charting the Future is young in implementation, Saint Paul College has worked on plans and recommendations in the CTF initiative areas that will advance the mission of MnSCU and Saint Paul College. In addition, Charting the Future brought together a CTF Team that included representation from each union and administration. The composition of this team encouraged reflective conversations about who is involved in work around the Charting the Future initiatives at the College. The team has considered who has a voice at the table on our campus committees, workgroups, and also how stakeholders can contribute to this work. Included in this reflection is how the College can involve students in all aspects of Charting the Future and has been a priority for the team throughout the year. Issues/concerns for continued implementation of Charting the Future in FY17: One of the biggest concerns for the 2016-17 academic year, is the focus on implementation and supporting the initiatives fiscally and with existing campus resources. The recommendations that emerged from Charting the Future initiatives propose rethinking how we support students and include initiatives surround easy to implement activities to larger changes surrounding organizational structure and/or adding/modifying positions. In order to implement these recommendations, the College will need to be creative and intentional in how to implement potentially large changes that have budget implications for FY17.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Charting the Future was discussed at campus meetings. In addition, Charting the Future information is provided via the external and internal website. Students: Administered online resources survey related to registration, advising, and transfer, Student Senate breakfast

Engagement issues/concerns (if any) identified with each stakeholder group The challenges from the previous quarterly report remain the same. Being intentional about how and what we communicate is difficult. The team is trying to find a balance of being clear, concise, and relevant with this Charting the Future information.

Faculty: Shared Governance Staff: Meet and Confer

Making sure information gets to stakeholders via CTF team representative. Our team is small and if someone is absent making sure that information is distributed to the represented constituencies. Students: Concern that the methods in which we communicate are effective. Faculty: Concern that the methods in which we communicate are effective. Staff: Concern that the methods in which we communicate are effective.



Summary: The Advising and Retention Work Group was launched during e fall 2015 semester. This work group is composed of members from the Advising work group and created a focused advising project during the summer of 2015, which was piloted during the fall 2015 semester. In addition, Saint Paul College previously had a Retention and Persistence committee that had not actively met for several terms. During the fall 2015 semester, the Advising work group merged with the Retention and Persistence committee to form the Advising and Retention work group. This new group includes members from staff, faculty, and administration. The work during the fall 2015 semester focused on implementing the Advising and Retention pilot that was developed by the summer 2015 work group. This included intentional activities with developmental reading and developmental writing courses. Students in these courses were part of an attendance challenge, received increased academic resource referrals, consistent communications from the Dean of Liberal and Fine Arts and their faculty members, met with student leaders, and faculty used the College’s early alert system (EARS) earlier in the semester and more frequently.

The activities of the Advising and Retention work group during the spring 2016 semester are focused on researching campus-based best practices, identifying gaps and issues with the current advising model, and developing recommendations for implementation. The Advising and Retention work group developed and administered a survey to a select sample of staff and faculty to gain feedback regarding current advising practices at Saint Paul College and to identify opportunities in this area. During April 2016, the work group developed recommendations and brought these to the President and Vice President of Academic and Student Affairs for their review. The recommendations will be brought to President’s Cabinet to determine budget feasibility and to prioritize implementation. The goal is to operationalize these recommendations beginning in fall 2016. Indicate how your work has informed planning in this area for FY17: Each cabinet member and management group member was engaged in Charting the Future initiatives either directly or through individuals in their departments. Charting the Future initiatives were considered in developing the College FY17 Strategic Priority of Student Success, which informed FY17 annual objectives surrounding pathway advising models and additional student success related objectives. In addition, recommendations that emerged from the Advising and Retention work group were incorporated into the College’s planning by identifying recommendations to include as 2016-17 objectives. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Developed recommendations • Presented these to the President and Vice President of Academic and Student Affairs • Incorporated into the College’s 2016-17 work plan in order to operationalize these

recommendations

Initiative 1.3.1 – Develop a campus diversity plan, integrated into the college/university

Summary: The Chief Diversity Officer in consultation with the College Cabinet team members developed a Diversity and Racial Equity Transition Plan during the fall 2015 semester. The Diversity and Racial Equity Transition Plan included information and data related to diversity at Saint Paul College, the campus climate, and recommendations. One of the recommendations was to create a Diversity and Racial Equity Taskforce.

overall Student Success plan

The Diversity and Racial Equity Taskforce was established in December 2015 with the purpose of transitioning from where we are to where we want to be in terms of racial equity. Members either volunteered or were nominated to serve on the taskforce. The taskforce will create a three-year Diversity and Racial Equity Plan. The taskforce is comprised of AFSCME, MAPE, MMA, MSCF, Student Senate, college administration, as well as community members such as Neighborhood House and International Institute of Minnesota. This group met bi-weekly and communicated with the campus community via email, all-campus meeting, and via an internal SharePoint site. During the Spring 2016 Faculty In-Service a keynote speaker spoke on culturally relevant teaching. At the February Development Days, the college’s Chief Diversity Officer presented on diversity and equity for the college community. Currently the Diversity and Equity Taskforce is administering the Intercultural Development Inventory with two cohorts for a total of 22 individuals. The group is collaborating with Institutional Research to pull data and complete an in-depth intersectional analysis of Saint Paul College students and related outcomes. To date, the taskforce has attempted to determine the problem facing the college as it relates to diversity and racial equity from the perspectives of students, employees, and the system. In addition, the Racial Equity Plan was developed and submitted to the President and Cabinet for review and prioritization of recommendation implementation. The goal is to operationalize these recommendations beginning in fall 2016. Indicate how your work has informed planning in this area for FY17: Each cabinet member and management group member was engaged in Charting the Future initiatives either directly or through individuals in their departments. Charting the Future initiatives were considered in developing the College FY17 Strategic Priority of Diversity, Equity, and Inclusion, which informed FY17 annual objectives surrounding implementing recommendations from the Diversity Equity Taskforce in FY17. In addition, recommendations that emerged from the Diversity Equity Taskforce were incorporated into the College’s planning by identifying recommendations to include as 2016-17 objectives.

Status:

FY 16 project tasks completed (up to 100%) Key activities and milestones accomplished this quarter (Apr-May)

• Diversity and Racial Equity Taskforce continued to meet bi-weekly • Developed a 3-year comprehensive Diversity and Racial Equity plan from FY17-FY20 • Completed IDI professional development pilot • Continued analysis and discussion of intersectional data to inform initiatives, set priorities, and

identify additional data needs • Incorporated into the College’s 2016-17 work plan in order to operationalize these

recommendations


Summary: Saint Paul College has many committees and projects that interact with this initiative. For example, work was completed during the fall 2015 semester to provide students with more information about how they could complete specific degrees in different ways (i.e. AA degree evening option, AA degree part-time). The College’s web team, Marketing, and Enrollment Services developed a new landing page for prospective students during the summer 2015 term and implemented it for the fall 2015 term. This includes easy access to information about programs, the campus, and transfer options. In addition, the College participated in the SENSE survey this fall, plans on participating in the Noel-Levitz SSI survey in the spring, and the CORE Data Service Survey during fall 2016 with the system office. More work needs to be done to complete a comprehensive evaluation of what resources and services Saint Paul College offers and how they are meeting the needs of students. In March 2016, the Charting the Future team facilitated an in-person student survey. This survey focused on what registration, transfer, and advising online tools Saint Paul College students accessed, what they found beneficial about these tools, and how the tools could be improved. The survey results suggest that students are satisfied with the many of the online tools. The Website redesign work group continued to move forward with the redesign of the current website. Part of this process is to determine which resources students are using and how to make them more helpful and accessible. Results from the Charting the Future survey and the website

redesign survey will be used to inform what resources continue to be included in the new website design. The website development will continue during the summer and fall 2016 semesters. The Marketing department is planning to do various student testing and website usability tests to ensure that the new website is easy to use and students can find the resources they need. In addition, custom questions were added to the SSI that was administered in May 2016. Results will provide additional information about student technology use and satisfaction with online resources. These results will be available during the summer 2016 semester. Indicate how your work has informed planning in this area for FY17: The website redesign is included in the FY17 annual Work Plan as an objective. Charting the Future initiatives were considered in developing the College FY17 Strategic Priority of Student Success and Strategic Enrollment Management, which informed FY17 annual objectives surrounding implementing a new website and an emphasis that the website will promote student success in the resources it includes in FY17.


Key activities and milestones accomplished this quarter (Apr-May): • Student in-person survey regarding online tools • SENSE results will help inform future initiatives that support advising, transfer, and registration • Administered SSI with customized questions • Continued website redesign


Summary: Saint Paul College has a Technology Committee and a Management team project dedicated to Information Technology that will provide leadership for this initiative. During the fall 2015 semester, the College administered and analyzed data related to student access to technology. This included administering the SENSE survey, analyzing the results of the CCSSE survey, and analyzing the results of the Library survey that was administered locally. The CCSSE results showed that students at Saint Paul College reported high levels of use of computer labs and statistically significant higher levels of satisfaction than other peer

comparison groups. The library survey surveyed students (n=327) and showed that 77% have access to a laptop, 28% have access to a tablet, 76% have a smartphone, and 33% own a desktop computer. These results will be used to inform the work of the Technology Committee and Management team related to this initiative. The SENSE results were received in February 2016 and indicated that entering students during fall 2015 reported high levels of computer lab use. During the spring 2016 semester, the college participated in the Educause ECAR survey through the system office and administered the Noel-Levitz Student Satisfaction Inventory. Each tool will provide the College and CTF team data to better understand student technology access. Results from these surveys will be available in the summer 2016 or fall 2016 semesters. Indicate how your work has informed planning in this area for FY17: Charting the Future initiatives were considered in developing the College FY17 Strategic Priority of Student Success, which informed FY17 annual objectives in this area.


Key activities and milestones accomplished this quarter (Apr-May): • SENSE results received and analyzed and used in 2016-17 planning • ECAR survey launched March 28th • Noel-Levitz SSI survey administered following the completion of the ECAR survey


Summary: Saint Paul College implemented a Financial Literacy program on campus as part of an AQIP Action Project in 2012. As a result of this project, Financial Literacy is included in Saint Paul College’s online orientation process and included in campus workshops. Saint Paul College had a Financial Literacy program implemented for several years titled, “CashCourse,” which was accessible to all students through the College website. After further review the program was not meeting the needs of parents and students. CashCourse will be replaced with “GradReady” through Northstar Education Services. This will be available to all students but is planned to be a

priority to the Power of You and TRIO students. This initiative is headed by the Director of Financial Aid. Indicate how your work has informed planning in this area for FY17: Each cabinet member and management group member was engaged in Charting the Future initiatives either directly or through individuals in their departments. Charting the Future initiatives were considered in developing the College FY17 Strategic Priority of Student Success and Financial Sustainability, which informed FY17 annual objectives surrounding decreasing the institutions Cohort Default rate and implementing a robust intervention strategies to mitigate this issue.


Key activities and milestones accomplished this quarter (Apr-May): • Reviewed technology used for student Financial Literacy • Identified the barriers the current financial literacy program was creating for students and families

and determined it to be ineffective • Implemented the “GradReady” financial literacy online program • Developed plan to deploy specific interventions for select programs with high default rates and

with “at-risk” student populations, who were identified through a data analysis project led by Institutional Research, early in the semester. These interventions will begin to be implemented in summer 2016.


South Central College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: More committee focused with broad input from students, faculty and staff. We are now looking at how we integrate cross team collaboration. A renewed interest and support of partnerships across MnSCU institutions. Issues/concerns for continued implementation of Charting the Future in FY17:

• Dealing with competition and perceived hierarchy

Section 2: Campus Community Engagement Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Multiple stakeholder teams continue to work, working across teams. Faculty: Same as above. Staff: Same as above.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Ensuring we align to student schedules and memberships as new students begin to enroll and others graduate. Faculty: As we have attrition we continue to work with bargaining units on memberships. Staff: Same as above under faculty.



Summary: As a result of looking at best practices and existing practices, as well as institutional data and assessment results, we continue to forecast and plan for the future while shaping current practices to support the conversion, retention and completion rates of students. In the last quarter we continued the collaboration with our “Learning Central” team (faculty development) to provide instructors with advising related information and tools to support student success.


Academic Advisors in the Student Affairs Center, TRIO, and the AMP Grant received individual memberships in the National Academic Advising Association (NACADA) and have been encouraged to review best practices, articles, and white papers for initiatives to support the conversion, retention and completion rates of students. Academic Advisors in the Student Affairs Center have all now attended MnSCU transfer training as well as MnSCU Financial Aid for Non-Financial Aid team member training. Academic Advisors attend faculty department meetings and discuss advising topics and institutional data to discuss and encourage the use of a variety of successful advising strategies. Early Alerts efforts were enhanced by the utilization of D2L which led to a large increase in the use of Early Alerts. The Admissions and Advising team used FN and W data to engage students which led to a decrease in the number of students that received an FN grade during the semester. The Admission and Advising Team used institutional data in calling campaigns to better engage and serve underrepresented and minority students with regard to enrolling in college and reminders to register for classes. The Student Affairs Center team implemented a Point-Of-Service (POS) card to help in the assessment of services provided. The Student Affairs Center team revised the STAR orientation and to be more interactive and focused on providing students with the right information at the right time, and we enhanced the STAR orientation handbook for students use as a reference guide. South Central College implemented an AQIP Pilot Student Ambassador program which will be handed off to the Director of Admissions and Advising as a South Central College initiative to provide a welcoming environment for the public, prospective students, admitted students, faculty, and staff. South Central College hosted National Letter of Intent Signing Day for college seniors that intend to start taking classes in Fall 2016 at South Central College to celebrate and recognize our future students and to connect them with their program faculty and potential employers in their field of study. South Central College is working closely with Minnesota State University, Mankato to develop the Future Maverick Program and we are hosting a jointpathways media event on 5/16/16. Indicate how your work has informed planning in this area for FY17: South Central College is partnering with Adult Basic Education, local Workforce Centers, and Workforce Investment Act (WIA) providers on initiatives to give people opportunities to develop skills to enter the workforce or higher education.

The Student Affairs Leadership Team continues to use institutional data, and forecasts to facilitate discussions about resource allocation, organizational structure, ways to assess our services, staffing levels, job responsibilities, professional development, and all of the ways in which we can support the engagement, retention, success, and completion of the students that we serve. The Admissions and Advising Team have partnered with our Secondary Relations/Perkins Coordinator to schedule and plan on-campus events to enhance our relationships with our K-12 partners and to provide career exploration events to our Perkins Grant consortium partner schools. The Admissions and Advising Team are continuing to develop additional communications initiatives to provide intentional and consistent messaging to various groups of students including admitted students, registered students, and future maverick students. The Admissions and Advising Team is designing specific initiatives for the future academic year including: enhancing how information is shared via the Oracle application or other technology solutions, intentional engagement of at-risk students, intentional programming for students in the Academic Motivation Program (AMP), and continued efforts to enhance campus wide advising resources, services, and training. Status: Project near completion (up to 75%) Key activities and milestones accomplished this quarter (Apr-May)

• Total Number of students receiving FN grades have decreased year-over-year. • Early Alert submissions/Student Concern submissions by faculty have increased. • Point of Service (POS) cards are being utilized in helping to assess the quality of services provided by

Student Affairs Team members • We piloted a Student Ambassador Program to help provide a “Welcoming Environment” at South

Central College. • All academic advisors from the Admissions and Advising Team, MnAMP Grant and TRIO Grant now

have professional memberships in NACADA. • Admissions and Advising Team members attended MnSCU transfer related training and Financial

Aid training for non-financial aid team members. • Institutional data and assessment results are being utilized by the Admissions and Advising Team to

drive current initiatives and to shape future initiatives.

• The Admission and Advising Team have made intentional efforts to recruit students that are underrepresented and if efforts to close the achievement gap.


Summary: The Chair of the diversity & inclusion committee did indeed meet with multiple union representatives, student groups including the student senate, several college committees, shared governing groups, etc. to share the most recent D & I draft and review the progress of plan toward completion. The CDO did join the student success & engagement committee to work towards a shared vision for inclusion of diversity goals to be integrated within the overall college student success plan. We have welcomed new faculty, staff and student members to the diversity committee as well for a new vison and movement towards overall goals as a college.

Indicate how your work has informed planning in this area for FY17: Getting broad feedback from formal college committees, staff, managers, faculty, students, and leadership groups have provided an understanding the diversity plan is clearly a college-wide effort that will facilitate a shared vision and responsibility for implementation of the plan goals.


Key activities and milestones accomplished this quarter (Apr-May) • The Diversity & Inclusion Plan is on track to be submitted to the President’s office at the end of

May, 2016 • The Educational Opportunity Center (EOC) TRIO grant ($220,000 annually for 5 years) RFP was

submitted April 4, 2016. The grant will assist the college to recruit and enroll underrepresented students in postsecondary educational programs within southeast Minnesota.

• Planning, funding, and agreements have been secured to support two college faculty members to represent the college through their participation in the ARPAC conference in St Cloud in June. These faculty members will also participate as diversity committee members and will work towards dissemination of the information they will receive during the nine day seminar.


Summary: SCC CTF Committee: IT Support Committee Committee Members: Mark Baas, Al Bronnenberg, Ann Dirksen, Arlene Eliason, Bill Erickson, Johnna Horton, Kevin McLaughlin, Steve Mills, Jay Schmit, Wes Taylor, Brett Underdahl, Marilyn Weber

Indicate how your work has informed planning in this area for FY17: Our work has helped South Central College improve our initiatives, to deliver the right message to the right person at the right time, leading to increases in student enrollment, retention, and success. Our efforts have also led to collaborative discussions that will continue to help shape the prioritization of future initiatives.


Key activities and milestones accomplished this quarter (Apr-May): • N/A - Initiative completed.


Summary: SCC CTF Committee: IT Support Committee Committee Members: Mark Baas, Al Bronnenberg, Ann Dirksen, Arlene Eliason, Bill Erickson, Johnna Horton, Kevin McLaughlin, Steve Mills, Jay Schmit, Wes Taylor, Brett Underdahl, Marilyn Weber Campus Engagement: Current IT committee meets several times per year to discuss IT issues. Key Point of Contact: Mark Baas, Chief Information Officer, [email protected] Committee met in April 2016 to discuss 2016-2019 Technology Plan. This group had input into plan. Discussed efforts at SCC on how students were using and had access to technology. Continued discussion at quarterly CIO meetings on the use of Educause Surveys for questions and benchmarks.

Indicate how your work has informed planning in this area for FY17: Work from this committee will direct us in the next 3 years with the completion of our SCC Technology Plan 2016-2019.


Key activities and milestones accomplished this quarter (Apr-May): • Workgroup reviewed SCC technology survey, gave input into new SCC Technology plan 2016-2019.

Several of the plan activities impacted students and their access to technology.


Summary: The Student Engagement & Success Committee partnered with the Diversity Committee and the TRIO Program to hold a Financial Literacy Event on each campus. The event was held in conjunction with the career fairs on each campus. Faribault’s event took place on April 5th with 12 – 15 in attendance and on the North Mankato campus on April 6th with 40 – 50 in attendance. On the event evaluation report compiled by the Office of Research and Institutional Effectiveness, 100% of students reported (81% strongly agree, 19% agree) that the event helped them learn how to apply financial literacy skills in their own lives. There have been continued efforts in promoting and utilizing GradReady across campus and within courses (First Year Experience). There are currently 16 users who have completed at least 1 quiz.

Indicate how your work has informed planning in this area for FY17: In FY17 the work group will need to continue efforts on promoting GradReady to students, faculty, and staff through a variety of means (classroom presentations, collaboration with Learning Central on faculty trainings, GPS LifePlan workshop). Additional financial literacy models should continue to be explored to assure they meet the needs of the students. Strategically plan when certain financial literacy training topics should be implemented to intentionally target students at certain points of their college career. Market and utilize the FinancePlan in GPS LifePlan once the mobile version is implemented. GradReady will be embedded into SCC’s GPS LifePlan site.



• Financial Literacy Event held on each campus with overall positive feedback. • Increased student usage and marketing of GradReady. • Increased faculty and staff knowledge of GradReady. • Partnerships formed among committees and programs (Diversity Committee, TRIO Program, and

First Year Experience Faculty).



• The CDO and two additional members of the committee did attend the data informed decision making training at the system office. Goals have been added to the D & I Plan that are related to assessment and mapping of college-wide strategies and plans that include diversity goals.


• The SCC Credit for Prior Learning Policy was approved by the Academic Affairs and Standards Council (AASC) in May 2016. The CPL CORE Workgroup completed the draft SCC Credit for Prior Learning Policy and at the request of AASC put it out to the faculty for comment, revised the draft and forwarded it for final approval. The CORE Workgroup is midway in creating the draft procedure for SCC Credit for Prior Learning and will complete it over the summer and vet it with impacted staff members.

• The Credit for Prior Learning AQIP Action Project was launched in January. The Action Project team drafted an Organizational Flow Chart which visually shows SCC’s CPL process and presented it for faculty staff input at the College Workshop Day.

• Additionally at the College Workshop Day we educate the campus community on CPL and its impact on retention and recruitment of students via a plenary guest speaker and three breakout sessions.

Initiative 3.1.2 – Develop a comprehensive strategy to increase awareness and development of

• Survey sent to all employees and students regarding understanding of OERs and Open Textbooks. Project leads presented informational session to faculty members on April 29. Survey sent out to solicit interest for the OER Summer Institutes. OER Summer Institutes scheduled for May 31, June 1, June 2 and July 5 and 6.

e-textbooks and open educational resources (OERs)


Southwest Minnesota State University

Section 1: FY16 Summary Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The initiatives of Charting the Future has enabled the institution to be more intentional about its strategic direction and to make sure that the initiatives are integrated throughout the Strategic Plan.

Issues/concerns for continued implementation of Charting the Future in FY17: • At SMSU, we have been meeting constantly around the Charting the Future initiatives and Strategic Planning which we

integrated into a cohesive process. Last year (2014-2015) and this year (2015-2016) was for planning and next year (2016-2017) is the implementation. Our concern is participant fatigue and how to continue to embrace the coalition of the willing as well as engendering the support of others.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Students, faculty, and staff were members of the various All-University Committees that were utilized to inform the Charting the Future and Strategic Planning initiatives. Faculty: Faculty members were instrumental in the work groups that created the individual plans of the Strategic Plan. These individual plans were the Academic Plan, Diversity Plan, Enrollment Management Plan, Institutional Capacity and Effectiveness Plan, and the Facilities Plan. Staff: Staff were vital members of all of the committees, sub-committees, and work groups that were instrumental in the planning and development of the Charting the Future initiatives.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Across all three sets of stakeholder groups, the identified engagement concern is participant fatigue. The same critical few are doing the heavy lifting around the planning and implementation of the Charting the Future and Strategic Planning initiatives. Faculty: See statement above. Staff: See statement above.



Summary: The Academic Advising Plan is a part of the Academic Plan within the Strategic Plan. A sub-group that consisted of faculty and staff members, the deans, and the registrar worked on the Academic Advising Plan. The Academic Advising Plan has two parts. The first part is the Academic Program Plan which lays out the 4-year completion steps for a particular a major. The second part is the Individual Program Plan which is a tailored Advising Plan that interfaces with the Digital Academic Reporting System (DARS) for each student. The student and the advisor work side-by-side to complete this Individual Program Plan. The Academic Program Plans are complete, but the Individual Program Plans are still being developed with the anticipation of completion this summer 2016 and roll out this fall 2016. Indicate how your work has informed planning in this area for FY17: The sub-group will continue work on the Individual Program Plan and begin the implementation of these plans in fall 2016. Status: Project near completion (up to 75%)

Key activities and milestones accomplished this quarter (Apr-May) • Completed the Academic Program Plans. • Worked on the Individual Program Plans. • Coordinated efforts with the DARS and the Registrar’s Office. • Presented progress to SMSU’s Academic and Student Affairs Council.


Summary: A sub-group of the All-University Strategic Planning Committee crafted the Diversity Plan. The Diversity Plan consists of goals, objectives, strategies and tactics pertaining to the recruitment and retention of underrepresented students, staff, and faculty.

Indicate how your work has informed planning in this area for FY17: In 2016-2017, the implementation of the Diversity Plan will begin. We have already started by focusing our Professional Development Day in August 2016 around Safe Space training.



• The Diversity Plan is complete. Critical strategies of the Diversity Plan is the recruitment and retention of underrepresented populations across students, faculty, and staff. Also, there is an emphasis on narrowing the achievement/opportunity gap through intentional initiatives that will be a part of the Student Success Plan. Another component of the Diversity Plan is professional development pertaining to cultural competency, talent management, Safe Space training, anti-racism and anti-bullying.


Summary: Efforts have focused on accomplishing the associated FY 16 Charting the Future action/milestone: Complete evaluation of existing resources and services for meeting the needs of future and current students in transition and campus staff who work with students.

Indicate how your work has informed planning in this area for FY17: Work related to this initiative is contributing to the development of an internal 3-year technology strategic plan for fiscal year 2017-19


Key activities and milestones accomplished this quarter (Apr-May): • SMSU staff conducted additional listening sessions with different constituency groups as part of

internal technology strategic planning. • Documentation of feedback received has been initiated.


Summary: Indicate how your work has informed planning in this area for FY17: Work related to this initiative is contributing to the development of an internal 3-year technology strategic plan for FY 2017-19.


Key activities and milestones accomplished this quarter (Apr-May): • SMSU participated in the ECAR Student Technology Survey that was distributed in late

March/early April. SMSU’s response rate was 22.3%.

• SMSU staff conducted additional listening sessions with different constituency groups as part of internal technology strategic planning.

• Documentation of feedback received from listening sessions has been initiated


Summary: The Financial Aid Office and the Admissions Office has worked together to create a series of financial literacy support events.

Indicate how your work has informed planning in this area for FY17: These activities will continue throughout FY 2017.


Key activities and milestones accomplished this quarter (Apr-May): Listed are ways in which financial literacy is promoted at SMSU.

• With our award letters to incoming freshman we send a handout with that talks about being a “Responsible Borrower” and also information about Student Loan Servicers.

• Our financial sessions at New Student Registration has about 10 minutes of financial literacy and information on being good with your money.

• We have a section on the SMSU website at: http://www.smsu.edu/campuslife/financialaid/?id=4014 that provides information and a few links on financial literacy.

• We do 23 financial aid nights to area high schools that contains financial literacy information. • We speak on financial literacy to dorm meetings, Upward Bound, and Summer Bridge. • We provide financial literacy information at football check-ins. • Anytime we are one-on-one with a student and have a chance to talk about budgeting and

borrowing wisely we do.


http://www.smsu.edu/campuslife/financialaid/?id=4014


SMSU received an e-textbook grant. The principle investigators, provided the following update: Over a series of several meetings and online collaboration, we developed a set of guiding questions/prompts that we need faculty across the disciplines to answer and developed instructions for those faculty to annotate a student sample and a professional sample of writing in their field (the professional samples are what might need copyright clearance depending on their circumstances). After finalizing the permissions with Gary Hunter after spring break, we presented at Faculty Assembly and put out an open call for these materials from faculty across the university with a May deadline. Likely due to the timing of the call late in the semester, we have received only a few applications so far. In response, we have created a priority list of faculty from disciplines we want to be sure are represented in the textbook that we will contact personally starting now in June, now that some of them are back at work teaching summer classes.

Section 5: Additional comments/best practices (optional) Again as noted in previous reports, the strength of SMSU’s model is that of integrated the charting the future initiatives with those of strategic planning. We were also able to maximize human resources by channeling the planning work of the Charting the Future initiatives through existing All-University committees.

St. Cloud State University Section 1: FY16 Summary (only for June report)

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: The CTF process has provided us with an open forum to discuss strategic initiatives with the broader campus community. It has also provided us with a way to codify a number of initiatives that happen across the University into a coherent package of projects that engage the campus community. The emphasis on collaboration across the system helped to motivate conversations with College partners. Issues/concerns for continued implementation of Charting the Future in FY17:

• Resources. • There is continued need to reward collaboration. Student success metrics, specifically retention and completion should

reward transfer and co-registration vs discouraging it. • Limitations in e-services and the ISRS communication module make it difficult to enhance intrusive advising to students.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Student participate in a variety of committees including Student Success, IT and scholarships. A student co-chairs the Student Success committee. Faculty: Faculty workshop day was dedicated to student success initiatives. This included breakout sessions, an Academic Affairs forum and presentations on a variety of initiatives. Faculty focus groups on advising. The provost also held 2 provost conversations, both of which focused on student success and CTF initiatives. Faculty are represented on CTF committees and a faculty member co-chairs the Student Success committee.

Engagement issues/concerns (if any) identified with each stakeholder group Students: We are very proud of our student engagement with CTF. The student have been engaged, and productive. Faculty: Initiative Fatigue Staff: Initiative Fatigue

Staff: Staff are invited to Faculty workshop days and provost conversations. Staff are represented on CTF committees. Staff were invited to present at Faculty workshop days.



Summary: We have presented a blue print for a new advising model that expands professional advising from just first year and undeclared students to all students in partnership with faculty advising. There has been enthusiasm for this idea and we are running two pilots this coming fall. We held a series of advising round table discussion with both professional advisors and faculty advisors and students. We conducted a training for 50+ advisors on incorporating Growth Mindset and the language of Belonging into advising. We implemented direct Advising assessments into professional Advising appointments. Indicate how your work has informed planning in this area for FY17: In FY 17 we will pilot 2 expanded advising projects. We are also expanding the number of programs that allow student to directly declare their major at the point of admission. We will plan to scale professional advising in FY 17. Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Assessment of Advising, both direct and indirect. • Broadly shared Advising model (including at CTF campus forum). • Expanded Growth Mindset and Belonging training to over 50 advisors.


Summary: Focus on final writing of the document, engage in interactive dialog for refining the document

Indicate how your work has informed planning in this area for FY17: This work has enabled us to bring increased intentionality to our work plan based and focused on diversity.



Key activities and milestones accomplished this quarter (Apr-May) • We have advanced to 98% completed, the only thing left is for the President to review and

approve the document or make some tweaks to it.


Summary: We continued conversations with multiple vendors of student success tools. We have decided to continue our relationship with Mapworks for an additional year, but are continuing to consider other options for the future. We successfully pitched a Shark Tank presentation and secured $25K to develop a mobile application that will help students in planning, registration and advising.

Indicate how your work has informed planning in this area for FY17: SCSU is in very carefully considering how we engage students from the point of prospect to graduation in our online resources. This includes degree planning tools, online advising options, and tools that help students make decisions about appropriate programs.


Key activities and milestones accomplished this quarter (Apr-May): • Merged Records and Registration, Student Accounts and Financial Aid websites. • Campus decision to continue Mapworks contract. • Developed blue print for student mobile application and secured funding to develop it.


Summary: The Student Tech Fee committee completed its third annual student survey regarding student use of and access to technology on campus. The survey increased responses from about 800 last year to over 1200 this year due to improved survey methods. The Tech Fee Committee was also successful in raising the Technology Fee Students pay to support improvements to and access to student facing technologies on campus.

In addition to the student technology survey, SCSU participated in the ECAR student facing and faculty facing survey dealing with student and faculty preferences for and use of technology in the learning environment. The ECAR survey will weigh SCSU readiness and support against longitudinal data at a national level giving us a baseline comparison to other universities. Indicate how your work has informed planning in this area for FY17: The students will engage with the academic affairs community to begin to make investment decisions to support technology and develop and support the faculty’s ability to integrate technology in the learning environment. The students have developed a priority list of investments they would like to support with technology fee dollars and are looking forward to work with academic affairs on joint priorities.


Key activities and milestones accomplished this quarter (Apr-May): • Tech Fee Student survey completed, results compiled and presented to President’s council • Student Technology priorities have been identified. • ECAR surveys to Faculty and Students have been completed.




Summary: We have integrated Financial Literacy into orientation. All students will take an assessment through Grad Ready. Advising and Registration Days are now underway and we have incorporated Financial Literacy into that work. We also called students that have financial holds through the year and initiated conversations about their finances. We’ve started using the tool with students currently living the residence halls. Financial Literacy will continue through our First Year Seminar courses.

Financial Literacy is a part of the FYS pilot planning and our student success plan. We are exploring options to help eliminate student financial gaps in our work.


Key activities and milestones accomplished this quarter (Apr-May): • Implemented Grad Ready at Advising and Registration Days. • Called students with financial holds. • Presentation to families and students during Advising and Registration Days. • Email all returning students without FAFSA on file.


St. Cloud Technical and Community College Section 1: FY16 Summary

Charting the Future (CTF) has changed how the college/university approaches its work in the following ways: Bonus from Charting the Future: SCTCC has been able to view work from other colleges to compare and contrast the work being done at SCTCC as we look for best practices. Issues/concerns for continued implementation of Charting the Future in FY17:

• The Charting the Future campus team expressed concerns that the initiatives are those we are already doing, and the meetings are merely report outs of work that is already in progress.

• There has been little communication regarding follow-up from the CTF workgroup training. • The campus team would like the flexibility to select a project that stretches our own college and allows the group to select

a project that reflects Charting the Future for our college.


Engagement activities that were carried out this quarter(Apr-May) with each stakeholder group The groups identified continued to meet: Faculty & Staff at CTF meetings as well as involvement in ongoing committee and AQIP action project work.

Engagement issues/concerns (if any) identified with each stakeholder group Less engagement in the CTF meetings as the stakeholder groups felt the meetings were merely report outs.


Initiative 1.1.2 – Convene campus-based advising work

Summary: Strengths-based advising which includes capitalizing on students’ strengths was a large part of advisors’ work with students on academic warning. During the quarter advising work continued in the strengths-based advising: All students registering for the next semester and on academic warning met with an academic advisor to review their

group that researches advising best practices and develops specific recommendations for strengthening advising

plan for success. This meeting included connecting students to resources, assigning them referrals and to-do’s, and discussing their strengths. The Advising Center also monitored data closely to determine what type of impact these interventions had on the retention and success with students. Over the course of the year, the Academic Advising Center also provided multiple training opportunities for faculty advisors regarding working with students on academic warning. Indicate how your work has informed planning in this area for FY17: The Student Success Team reviewed data for students placed on academic warning during the meeting held Tuesday, May 24, 2016. As a result, the team determined that although it is crucial for students on academic warning to have an intervention, the timing and number of interventions needs to be further evaluated. The team will review this process over the summer and will implement any changes for fall 2017. Status: FY 16 project tasks completed (100%) – The goals for FY16 have been reached; however, quality improvement is an ongoing goal for academic advising for FY17.

Key activities and milestones accomplished this quarter (Apr-May) The original desired outcomes of this project were to reduce the number of students placed on academic suspension and to increase the persistence of students on warning. Since implementation of this process, there have been some unintended outcomes of this project including:

• More collaboration between faculty advisors and advisors in the Academic Advising Center. • Custom GPA and Completion Rate Calculator. • Influence on grading policy for FWs and repetition of courses.


Summary: The SCTCC Diversity Plan is the result of the grassroots efforts of the SCTCC Diversity Committee members and been shared with the following groups: Diversity Committee each month beginning in January 2016, student senate in March, a St. Cloud community meeting, an all college meeting, and an all student meeting in April, 2016.

Indicate how your work has informed planning in this area for FY17: The SCTCC Diversity Plan will be implemented in conjunction with the overall student success plan, enrollment management plan, academic master plan, and human resources plan during FY17.

Status: FY 16 project tasks completed (up to 100%) – SCTCC’s Diversity Plan has been completed and been submitted to the system office.

Key activities and milestones accomplished this quarter (Apr-May) • Completion of SCTCC’s Diversity Plan.


Summary: The distance education committee was extremely active throughout the April 2016 HLC site visit and received positive feedback from reviewers. The distance education annual action plan was updated with accomplished actions in all outcomes (decision making analytics, program and course expansion, improved service to students, new scheduling processes, and alignment of distance education to college and system). Matriculation and communication resources were increasingly utilized by campus employees (Hobsons, SCTCC app., website upgrade/update)

Indicate how your work has informed planning in this area for FY17: Work in online resources will inform the FY17 distance education, master academic, and enrollment management plans. This includes continued emphasis on: matriculation, enrollment, advising, retention, and support for students; increased and updated support for faculty; and expanded use of decision making analytics. Specific projects for FY17 related to 1.1.6 include e-orientation, flipped advising, online education metrics (in alignment with system efforts), completion of college website redesign, and continued integration of Hobsons to enrollment management process.

Status: FY 16 project tasks completed (up to 100%) – The FY 16 project goals have been reached; however, online resources will continue to be assessed and improved as evidenced by our website redesign.

Key activities and milestones accomplished this quarter (Apr-May): • Successful HLC visit and feedback in distance education • Increased service and support to students (online graduation application, GPA calculator, website

resource center, SARA membership) • Increased service and support to faculty (syllabus template, academic integrity policy, training and

development, ADA compliance support) • Increased app activity (wall posts, comments, likes, event views, schedules, social connections,

registered users) • Continued efforts in website re-design. The website will be made responsive so it will resize based

on the device size and increase usability for people accessing website with portable devices. Once complete, we will be conducting usability testing and gathering data from web analytics to make sure our efforts were successful.


Summary: Throughout FY16 we’ve conducted surveys to gauge the effectiveness of current technology and to determine where there is room for improvement. The results of these surveys has guided our choices of projects and spending, such as improving wireless coverage and updating technology in the classrooms. We are rolling out new software to improve collaboration and

remote access to files for our users. We plan to upgrade a student open computer lab in June with newer, faster computers as another way to ensure that all students have access to technology. Indicate how your work has informed planning in this area for FY17: With the equipment we purchased at the end of FY16, we will be able to implement the plans for improvement that were identified using technology surveys. We plan to continue to survey both students and college employees on technology needs using the TechQual survey every year to help us determine what we will need to work on next. We are also able to benchmark our college against other colleges who use the survey.

Status: FY 16 project tasks completed (100%) – Although FY16 tasks are completed, SCTCC will continue to assess today’s students’ technological needs.

Key activities and milestones accomplished this quarter (Apr-May): • Will study and complete reports on data from the two Technology surveys conducted this quarter

- Educause ECAR survey of all students, faculty and staff and the TechQual survey. This data will be used for decision-making related to improving IT services for our users. The surveys identified which improvements are the most important to students, which has been a guide for our spending each year for the last three years.

• Preparing to join the Office365 single tenant for students and employees so that beginning FY17 we can use the tools it provides to facilitate communication for everyone on or off campus, such as Skype for Business and Groups, as well as free copies of Office for their home computer.

• Establish an FAQ web page for the new Office 365 service. • Hold additional stakeholder training for Office 365 on new advanced tools for communicating,

connecting and working together. • With the purchase of several dozen wireless access points, by the beginning of FY17 we’ll have

nearly 100% wireless coverage in common areas and classrooms so that students can do their work wherever they are on campus with less frustration. The wireless access will be faster than it had been previously.

• Increased the number of laptops available for checkout in the open computer lab to increase student access to technology.


Summary: o Items gleaned from the system-wide quarterly report brought forward for consideration were to:

develop a campaign to increase financial literacy for both faculty and staff; consider a 1 credit Money Matters course; implement a Financial Literacy day; and highlight web resources for students.

o Creation of a financial literacy work group which includes individuals from across campus and the community who directly interact with students regarding financial literacy. Members include: Anita Baugh, Laura Gapinski, Kimberly Wolters, Stacey Griffey, INTS instructor, and Holly Swenson (US Bank).

o Student Senate suggested issues such as loan repayment programs, credit score counseling, and resources for scholarships and grants.

o During Advising and Registration session for new students, a representative from the Financial Services Office is stationed in the room to answer questions before the session starts.

o All students receive a guide at Advising and Registration with a section called “Paying for College” which includes information on:

• Types of Financial Aid • Scholarships • Paying for books and supplies • How withdrawing affects financial aid

Indicate how your work has informed planning in this area for FY17: o A workgroup/task force has formed and will consider questions, concerns, and best practices

associated with financial literacy at SCTCC. o Financial Aid Director will continue to present to INTS 1155 courses on financial literacy with a

focus on budgeting.


Key activities and milestones accomplished this quarter (Apr-May): • Formation of Campus Taskforce • Increased awareness of types of financial aid • Increased awareness of developing good financial habits


Winona State University Section 1: FY16 Summary

Indicate how Charting the Future (CTF) has changed how the college/university approaches its work: Identify issues/concerns for continued implementation of Charting the Future in FY17:


Identify specific engagement activities that were carried out this quarter(Apr-May) with each stakeholder group Students: Faculty: Staff: Students:

• Health & Wellness Services has goals that are specific to the full engagement of students. We utilize a participatory approach with students to ensure full interaction at all levels from internal systems and design in our service structure to designing and leading innovative health promotion outreach.

Student staff:

• Participate in Departmental meetings and task-oriented functional teams.

• Student designed communication strategies for the department

• Student led focus groups to evaluate department services • Health & Wellness Student Advocate Club engages

students through weekly outreach and educational events as well as one-time special events.

Identify engagement issues/concerns (if any) identified with each stakeholder group Students, Faculty & Staff: Time & Financial Constraints

• RE Initiative club and grant-funded student workers design and implement bystander trainings on a weekly basis.

• RE students initiated a Masculinity discussion in February Faculty & Staff:

• Health & Wellness Services works hand and hand with faculty on campus in both a collaborative and service-oriented manner on numerous projects and initiatives.

Thailand Study Abroad

• Health & Wellness Services collaborates with the HERS department and specifically Peter Sternberg to create and pilot an educational opportunity for students to work with and understand health issues of vulnerable populations in Thailand.

This quarter has been utilized to train and prepare logistics for the first group of 18 students that are in Thailand over May term. Winona Partners for Prevention

• Grant supported community-campus coalition focused on substance abuse. This quarter we have engaged faculty and staff in creating an action plan for implementation.

RE Initiative (Gender-based Violence)

• This is a program funded by the Office and Violence against Women within the Department of Justice. It focuses on addressing sexual assault, stalking, harassment and domestic violence within the campus community. Health Services co-leads with the Director of the Women and Gender Studies Department. This quarter we pursued

bringing a coordinator on board and current outreach and awareness efforts were continued. Also, we are currently working to modify our training materials for diverse audiences such as the LGBTQ community and the International community on campus.

Warrior Debate on the creation of a campus code of conduct related to social media. Modified Oxford Style debate. Two team with two debaters on each team and WSU staff as moderator.



Summary:

Indicate how your work has informed planning in this area for FY17: Status: FY 16 project tasks completed (100%)

Key activities and milestones accomplished this quarter (Apr-May) • Advising Taskforce formed with broad campus-wide representation. First meeting the Taskforce

reviewed charge, selected chairperson and establish regular meeting rotation for Fall 2016. • On-line Advising process developed for pilot summer 2016. Impact data to come.


Summary: Indicate how your work has informed planning in this area for FY17: Status: Project near completion (up to 75%)


Key activities and milestones accomplished this quarter (Apr-May) • Diversity mapping contract finalized. Process for implementation in progress. • Visiting Scholars series opening discussion on The Intersection of Unconscious Bias and Leadership.

Designated campus leaders and students attended. • Digital Badge concept development and implemented with a pilot group. The students that

participated earned a diversity and Inclusion badge. The image for a diversity and inclusion digital badges has been created. Next step to create a digital footprint on social media platforms. Create badges and criteria for Leadership, Sustainability, Community Engagement, Service Learning and Health and Wellness. In addition to creating a co-curricular transcript to enhance acknowledgement



Key activities and milestones accomplished this quarter (Apr-May): • Co-curricular badges to acknowledge learning beyond the traditional classroom. Exploring extra-

curricular/co-curricular transcription. Diversity and Inclusion badge established and piloted. ACE is the incubator for this project.

• E-Verification established with the National Student clearinghouse. E- Transcripts next project. Exploring enhanced service delivery with the use of improved e-services.

• Major Mapping gained traction this quarter with strong interest across academic disciplines in partnership with student life & development and IT personnel. Campus central depository for major maps established [email protected]

• WSU will seize the opportunity to evaluate firsthand the u.direct software as a tool to enhance the advising experience of students. Leading to better recruitment, retention and improved graduation rates.

Initiative – 1.2.2 – Ensure all students


mailto:[email protected]

have access to technology

FY 16 project tasks completed (100%) Key activities and milestones accomplished this quarter (Apr-May):

• Continue to provide customized student training for summer term courses as requested • Support device distributions for all incoming students and students starting their third year. • Continue to expand the reach of the eWazoo social media campaign • Prepare for fall startup and new student orientation



Key activities and milestones accomplished this quarter (Apr-May): • Series of Financial Literacy programming in collaboration with Academic Divisions, Financial Aid

Office, Library and local banking institutions. • Personal Finance Quiz Bowl that continues to grow in interest and impact. • On-going conversation on personnel needs to meet the growing demand for financial literacy,

federal compliance and reducing loan indebtedness. Section 4: College/university participation in pilots Below are the initiatives that colleges/universities may choose to participate in.


• Contract signed with consultants and preliminary work to engage appropriate stakeholders in motion.


• Participating in the Round 1 Pilot for Credit for Prior Learning with 10 other MnSCU institutions

• CPL Taskforce moving forward and reconvening in August. • Participated in the CPL webinar hosted by the American Council on Education on

April 20. • Actively participating in CPL Round 1 Pilot with a WSU team of 5-6 faculty/staff.

Attended the April 28 meeting at the System Office.

• Digital Badge for Diversity and Inclusion: matrix developed, group of students participated in a pilot of the curriculum to earn a badge. Next steps include the development of an electronic footprint on social media platforms. Expand to include badges for leadership, sustainability, community engagement and health and wellness just to name a few.


• 17 WSU faculty participated in the MnSCU-sponsored review of open textbooks in the University of Minnesota Open Textbook Library this quarter.

• WSU’s TLT team began working with MnSCU faculty who participated in the MnSCU-sponsored review of open textbooks this spring. A portfolio of summer and fall projects is being established that will be supported by the 20K grant from MnSCU awarded to TLT this spring to increase open textbook adoption and awareness.

• TLT continued to support faculty integrating lynda.com online content into their courses (both online and onsite) as a printed textbook replacement. WSU had 3468 active lynda.com users this quarter, 62 of whom were new accounts. 1041 hours of Lynda.com video was viewed by students this quarter and 407 lynda.com course completion certificates were issued.

• TLT continued to support faculty in the use of several ebook and online educational resource authoring tools this quarter, including SoftChalk Create, Apple iBooks Author, Prezi, and MS Sway.

• TLT continued to support faculty developing instructional video content (e.g., online lectures) for delivery on MnSCU’s Kaltura MediaSpace streaming video service.

Section 5: Additional comments/best practices (optional) • Major Mapping and the use of u.direct as a promising tool for campus engagement during the advising process. • Intentional conversations on the 4 year pathway to degree completion and the active promotion of summer session as an

option. • Heighted personnel concerns among the many are the complex demands and needs of students with mental health challenges • Incubator for co-curricular digital badge matrix development and transcription.

Academic and Student Affairs Initiative 1.1.1 – Improve curriculum alignment (transfer pathways)


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students, Faculty, and Staff: Members of several pathway teams and the Transfer Pathways Coordinating Teams met bi-weekly during April; approved initial four pathways and evaluated this year’s process as highly successful (survey, 5/15/16).

Engagement issues/concerns (if any) identified with each stakeholder group Students: In 2016-2017, will request of student associations time at delegate assemblies for plenary presentations on pathways, plus listening sessions/focus groups. Faculty: Identified monetary incentives and recognition rewards for active faculty participation on teams. Will permit 2016-2017 teams to schedule faculty-only meetings. Staff: Optional faculty-only meetings may ease the meeting-time and work expectations for staff.

Key activities and milestones accomplished this quarter (Apr-May) • First four degree pathways are completed*, approved by the Transfer Pathways Coordinating

Team, and will be sent to all colleges and universities for campus program/course modification, catalog updates, advisory training and promotional materials. (*Biology to be complete 7/1/16.)

Initiative 1.1.1 – Improve curriculum alignment (academic planning and collaboration workgroup)


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students, Faculty, Staff: The Academic Planning and Collaboration work group (a representative group) met 4 times during April and May. They submitted their recommendations in a timely manner on May 16. On May 24, members of the work group (faculty

Engagement issues/concerns (if any) identified with each stakeholder group Students, Faculty, Staff: The importance of connecting to other groups (online strategy; metro baccalaureate; financial sustainability) that are working on similar or related projects was noted, to ensure that our strategies/recommendations are aligned.

member and CAO) presented their work to CAOs and deans at the ASA spring conference. Key activities and milestones accomplished this quarter (Apr-May)

• Recommendations for academic planning and collaboration for the system and at individual colleges and universities were developed, refined and submitted to Vice Chancellor Ron Anderson.

• The APC work group met four times during this quarter. • Feedback was obtained from 45+ CAOs and deans at the spring ASA conference, May 24.

Initiative 1.1.1 – Improve curriculum alignment (resources)

Status: FY16 project tasks completed (100%)

Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty and Staff: Public website and SharePoint site for systemwide communication and collaboration are both live. Presentation made to, and feedback obtained from, CAOs and deans at ASA spring conference.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Staff: Database of examples from actual campus projects and toolbox resources needs to be expanded. Interest in enhanced campus and system office support for partnerships, particularly inter-institutional, but also with other entities.

Key activities and milestones accomplished this quarter (Apr-May) • Posting and categorizing of primary toolbox resources that are now available in the SharePoint site • ITS engaging staff and students in review of user experience analysis

Initiative 1.1.2 – Strengthen academic advising (workgroup)


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students, Faculty, and Staff:


Academic Advising workgroup met on April 14th to prioritize and refine recommendations for Vice Chancellor Ron Anderson. Recommendations and a preamble report were completed during May and submitted to VC Anderson on May 16th, 2016.

Faculty: Staff:

Key activities and milestones accomplished this quarter (Apr-May): • Academic Advising workgroup met on April 14th • Report completed with 3 priority recommendations submitted to VC Anderson

Initiative 1.1.3 – Develop a metric on satisfaction and the efficacy of advising


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty: Staff: No additional engagement activities as initiative was completed previous quarter.


Key activities and milestones accomplished this quarter (Apr-May) • No activities or milestones this quarter – initiative completed previous quarter.

Initiative 1.1.4 – Review and revise policies (where appropriate) to mitigate unintended consequences and


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students, Faculty, and Staff:


remove unnecessary barriers

Communication went out to all CFOs on policy 5.1.2 revisions for review and feedback. Draft procedure for 2.9 was sent out this quarter to Financial Aid Directors, ASA policy work group, student organizations, and bargaining groups for review. Policy 5.1.2 revisions were shared with constituents through the Finance SharePoint site for review and feedback.

Faculty: Staff:

Key activities and milestones accomplished this quarter (Apr-May) • The proposed amendments to Policy 2.9 were reviewed by the BOT during a first reading on March

16th and then adopted by the BOT after the second reading on 5/18/16. Shortly after, the amended policy was posted to the BOT website.

• As a result of the review of Policy 2.9, the ASA policy council recommended the creation of a new procedure to explain the use of academic plans for students who have been academically suspended. A rough draft of the procedure was shared with multiple constituents for feedback. The proposed procedure will be taken back to the ASA Policy Council in FY17 to determine if the proposed procedure is needed, and if so, what the scope of the procedure should be. The feedback from constituents was mixed as to whether the procedure is actually needed.

• Policy 5.1.2 revisions were uploaded to the Finance SharePoint site along with communication to all CFOs and in April for review. The revised policy was again shared with constituents for review in May.

Initiative 1.1.5 – Identify partnership opportunities for technology tools to support retention and completion


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students:


Faculty: Staff: The Student Support Technology work group met 4 times during April and May.

Faculty: Staff:

Key activities and milestones accomplished this quarter (Apr-May) • The Student Support Technology work group met 4 times during April and May. • The group completed an RFI for technology tools to support campus business practices supporting

students across the lifecycle, from recruitment through alumni relations. 4 companies responded and made presentations to the workgroup.

• Recommendations were developed, prioritized and submitted to Vice Chancellor Ron Anderson.

Initiative 1.1.6 – Deploy online resources for prospective and current students, including transfer information for use in planning, registration, and advising Response will be included with campus responses


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: ECAR student technology survey participation. Focus visits across campuses. Faculty: Focus visits across campuses. Staff: Focus visits across campuses.


Key activities and milestones accomplished this quarter (Apr-May) • Continued focus visits across campuses to gather ideas for connecting learning research, leading

technology-facilitated advising models, and next generation tools. • Analyze and report on findings from Qualtrics survey on technology resources.

Initiative 1.2.1 – Develop a strategy for quality online education


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: ECAR survey on technology. Faculty: Staff: Academic and Student Affairs conference presentation on online education strategy.


Key activities and milestones accomplished this quarter (Apr-May): • Engage Leadership Council in discussion to review data and chart direction and next steps for the

initiative.

Initiative 1.2.2 – Ensure all students have access to technology Response will be included with campus responses


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: ECAR student technology survey. Faculty: Staff:


Key activities and milestones accomplished this quarter (Apr-May) • Campuses conducting the student ECAR survey through June. • Further ECAR and norming exercises will be happening in Fall 2016.

Status:

Initiative 1.2.3 – Increase opportunities for exploration of emerging technologies and professional development for students, faculty, and staff

FY 16 project tasks completed (100%) Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty: Staff:


Key activities and milestones accomplished this quarter (Apr-May) • Continue to plan for summer faculty inquiry or discipline-based professional development. • CATT evaluation occurred in May. • Innovation funds awarded in May • Shark Tank event, to pitch innovative practices leveraging emerging technologies, occurred in April.

Initiative 1.3.4 – Professional development to increase faculty and staff intercultural and global competency and increase understanding and use of culturally relevant pedagogy


Engagement activities carried out this quarter (Apr-May) with each stakeholder group: -Early April: An inventory of professional development practices across all MnSCU campuses was completed and its results analyzed. -April 28th: A group of CDOs, Faculty Developers, and CHROs held a meeting to work on assessing the current state of professional development and put forth a set of recommendations for Leadership Council on the topic of professional development

Engagement issues/concerns (if any) identified with each stakeholder group: Students: n/a Faculty: n/a Staff: n/a

for faculty & staff intercultural competence and culturally relevant pedagogy. -Early May: All recommendations were prioritized by CDOs, CHROs, and Faculty Developers across the system (via Qualtrics survey). -May 20th: Initial workgroup held a WebEX meeting to put forth 3-5 recommendations based on the prioritization of the initial set of recommendations. -Week of June 6th: Final recommendations with action steps/primary stewards/and completion dates will be finalized to share with Leadership Council.

Initiative 2.1.1 – Confirm and endorse the value proposition for our colleges and universities to provide comprehensive workplace solutions for employers

Status: Reached project midpoint (up to 50%)

Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty: Staff:



Initiative 2.2.2 – Advance strategies and capacity for competency certification and credit for prior learning Response will be included with campus responses


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty: Staff: Round 1 pilot groups, including faculty, staff and administrators, from 10 campuses met on March 31st and April 28th to kick off the pilot. 3 teams formed, made up of faculty, staff and administrators from 11 campuses to work on professional development, business practices, and online resources and CPL toolkit.


Key activities and milestones accomplished this quarter (Apr-May): • CPL liaison team met 5 times during April and May • Pilot group 1 webinar – March 31st and 1st in-person meeting on April 28th • 3 teams formed (professional development, business practices, and online resources & toolkit

teams). • CPL SharePoint site created for round 1 pilot groups and teams. Shell for public CPL site created.

Initiative 3.1.2 – Develop a


comprehensive strategy to increase awareness and development of e-textbooks and open educational resources (OERs)

Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Faculty: Staff:



Diversity and Equity

Initiative 1.3.1 – Develop diversity plans, integrated into each college/university overall Student Success plan Response included with campus responses


Engagement activities carried out this quarter (Apr-May) with each stakeholder group: Students, Faculty, and Staff: -Technical assistance was provided to most campuses as they neared the completion of the Diversity Plans. This included: campus visits, written feedback on objectives, measures, and outcome statements; presentations to diversity planning committees; resources to CDOs on future implementation work, etc. -Campus Diversity Planning team rosters were sent to MSUSA and MSCSA upon their request.

Engagement issues/concerns (if any) identified with each stakeholder group: Students: Both MSUSA and MSCSA will work with campus CDOs and Presidents to have access to the Diversity Plans once these are submitted by June 1st. Faculty: n/a Staff: n/a

Student Association leadership wanted to ensure that there was student representation during the planning process. Key activities and milestones accomplished this quarter (Apr-May) -MnSCU Institutions began submitting their completed Institutional Diversity Plans the week of May 23rd. As of May 31st the following institutions had submitted their plans: -Rochester Community and Technical College -Bemidji State University -Northwest Technical College -Minnesota State University Moorhead -Minnesota West Community and Technical College -South Central College -Southeast Technical College -Metropolitan State University -Alexandria Technical & Community College -Anoka Ramsey Community College -Anoka Technical College (Plans are due June 1st or a week prior to the President’s performance review meeting with the Chancellor).

Initiative 1.3.2 – Diversity mapping and assessment of diversity and equity Response included with campus responses


Engagement activities carried out this quarter (Apr-May) with each stakeholder group: Students: Faculty:

Engagement issues/concerns (if any) identified with each stakeholder group: Students: Faculty:

Staff:

Staff:

Key activities and milestones accomplished this quarter (Apr-May): -Campuses completed their diversity mapping (Anoka Ramsey Community College, Minnesota State University Moorhead, Bemidji State University and Northwest Technical College). Winona State University will begin their by Fall 2016. -Presentations were provided to CDOs and campus teams on the diversity mapping process, its results, and next steps for implemented the suggested recommendations.

Initiative 1.3.4 – Professional development to increase faculty and staff intercultural and global competency and increase understanding and use of culturally relevant pedagogy


Engagement activities carried out this quarter (Apr-May) with each stakeholder group: -Early April: An inventory of professional development practices across all MnSCU campuses was completed and its results analyzed. -April 28th: A group of CDOs, Faculty Developers, and CHROs held a meeting to work on assessing the current state of professional development and put forth a set of recommendations for Leadership Council on the topic of professional development for faculty & staff intercultural competence and culturally relevant pedagogy.

Engagement issues/concerns (if any) identified with each stakeholder group: Students: n/a Faculty: n/a Staff: n/a

-Early May: All recommendations were prioritized by CDOs, CHROs, and Faculty Developers across the system (via Qualtrics survey). -May 20th: Initial workgroup held a WebEX meeting to put forth 3-5 recommendations based on the prioritization of the initial set of recommendations. -Week of June 6th: Final recommendations with action steps/primary stewards/and completion dates will be finalized to share with Leadership Council.

Finance and Facilities Initiative 3.1.1 – Ensure affordability for all students (scholarship campaign)


Engagement activities carried out this quarter (Apr-May) with each stakeholder group: Students: Faculty: Staff: The Scholarship Planning Committee continues to meet bi-weekly to plan the development conference, including the scholarship campaign kick-off event which will feature Mary Brainerd, CEO of HealthPartners as the keynote speaker.

Engagement issues/concerns (if any) identified with each stakeholder group: Students: Faculty: Staff:


• Confirmation of Mary Brainerd as the kick-off event keynote speaker • Confirmation of R.T. Rybak as the conference keynote speaker • Selection of break-out session topics and speakers • Confirmation of Metropolitan State as the conference host • Publication of the conference agenda and registration materials

Initiative 3.2.1 – Redesign the current (internal) financial model to incent and reward collaboration, Strategic Framework commitments, and Charting the Future recommendations


Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Partners WebEx Update (May 5) Faculty: Partners WebEx Update (May 5) Staff: CFO WebEx Update (May 5) Presentation at ASA Conference (May 24)

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Staff: All groups aware of July-October review and consultation period. Strong participation expected.

Key activities and milestones accomplished this quarter (Apr-May): • Agreement on several recommended changes to the allocation framework by TAC • Presentations on preliminary recommendations and proposals under consideration to bargaining

units, statewide student associations, CFOs, ASA conference. Good participation (questions, discussion, feedback) at all presentations. LC discussion in May.

• Preliminary recommendations to the BOT scheduled for June.

Human Resources

Initiative 1.3.3 – Efforts to improve the recruitment and


retention of diverse faculty and staff (Diversity and Equity)

Engagement activities carried out this quarter (Apr-May) with each stakeholder group: Students: n/a Faculty: Attendance at Keeping Our Faculty Symposium and systemwide diversity forum and continued emphasis at statewide meet and confer Staff: Attendance at systemwide diversity forum and continued emphasis at statewide meet and confer

Engagement issues/concerns (if any) identified with each stakeholder group: Students: n/a Faculty: none Staff: none

Key activities and milestones accomplished this quarter (Apr-May) • Over 30 MnSCU faculty and administrators attended the Keeping Our Faculty Symposium VII

April 17-19, 2016 to learn new strategies for recruiting and retaining faculty of color and American Indian faculty.

• MnSCU systemwide diversity forum held on May 5, 2016. Representatives from system office, AFSCME, MAPE, MMA, MSCF, and IFO participated. Forum focused on learnings from the Symposium and identifying ways to enhance our recruitment and retention efforts for faculty and staff of color and American Indian faculty and staff.

• The systemwide search advisory committee handbook was completed, and the draft online training modules are under review. Colleges and universities will be able to integrate these tools into their hiring practices starting in fall 2016.

• Continued to present the IRR (Intentional Recruitment and Retention) model to stakeholder groups including Luoma Leadership Academy participants, Talent Management Steering Committee, and the Diversity Forum.

Status:

Initiative 3.2.2 – New systemwide human resources transactional service delivery model

FY16 project tasks completed (up to 100%) Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: n/a Faculty: continued emphasis at statewide meet and confer Staff: continued emphasis at statewide meet and confer

Engagement issues/concerns (if any) identified with each stakeholder group Students: n/a Faculty: none Staff: concern raise for AFSCME employees who process payroll at current payroll hubs – issues were addressed

Key activities and milestones accomplished this quarter (Apr-May) • HR community engagement: HR Spring meeting (April 7-8, 2016) focused on HR-TSM: project

overview, Phase 1 process review, and change management session (135 participants) • All 4 service center locations have been identified (Mesabi Range College, Southeast Technical

College-Winona campus, Hennepin Technical College-Brooklyn Park campus, and Dakota County Technical College; RFP to renovate space is underway

• Workgroups focusing on common HR business practices is approximately 80% complete • Key decision made to move transactional work to the service centers in Phase 1 by employee group

(holistic approach) rather than transactional type • Planning for technology enhancements has begun and will build on existing web application

technology (FAMA/FWM)

Information Technology Services

Initiative 3.2.3 – Align student and employee identification practices to increase

Status: FY16 project tasks completed (100%) Office 365 Single Tenant and SharePoint

access and communication for students, faculty, and staff across MnSCU

Engagement activities carried out this quarter (Apr-May) with each stakeholder group Students: Campuses that moved into the single tenancy this quarter communicated with students as they prepped their campus for deployment. Faculty: Campuses that moved into the single tenancy this quarter communicated with faculty as they prepped their campus for deployment. Staff: Conducted readiness assessments with campuses working to join the Office 365 Single Tenancy.

Engagement issues/concerns (if any) identified with each stakeholder group Students: Faculty: Staff: All projects moving as projected at this time except Office 365 SharePoint which has lagged due to some technical issues.

Key activities and milestones accomplished this quarter (Apr-May): This initiative is comprised of THREE separate projects: Office 365 Single Tenancy, Office 365 Single Tenancy – SharePoint and Eduroam. • Office 365 Single Tenancy - is active and ready to accept currently accepting campuses that meet

specific criteria. . Campuses continue readiness assessments. Eight campuses will be in the tenancy by winter.

• Office 365 SharePoint – The team has transitioned to creating all new SharePoint requests in Office 365 SharePoint. We are migrating sites as site owners request sites to be migrated. Once the requests stop coming in for migration, the team will review the remaining sites to determine which ones should be migrated and which ones will be archived. Those to be migrated will be prioritized and migrated. There are approximately 20-25 sites currently in O365.

• Eduroam - Contracting phase complete. Active design phase to begin this quarter (April – June)

Initiative 3.2.4 – Replace or re-engineer ISRS


Engagement activities carried out this quarter (Apr-May) with each stakeholder group

Engagement issues/concerns (if any) identified with each stakeholder group

Students: ISRS Next Gen activities updated on project website. Board of Trustees updated at March Board Meeting. Faculty: ISRS Next Gen activities updated on project website. Board of Trustees updated at March Board Meeting. Staff: ISRS Next Gen activities updated on project website. CIO Community briefed on project progress in March 2016 Board of Trustees updated at March Board Meeting.

Students: Faculty: Staff: Project is currently moving as projected.

Key activities and milestones accomplished this quarter (Apr-May): • Business Case Report completed by end of March 2016. Executive summary presented to Board of

Trustees at March Board Meeting. Phase one will be considered complete at November 2016 Board of Trustees meeting.

• Final document preparations. • Communication of Final Report to stakeholder communities. • Planning for next phase

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