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Align column spacing for variable-width data

Date post: 14-Nov-2014
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Description:
Spreadsheet tool to standardise data alignment of columns containing variable length data. Allows neat and tidy presentstion in email, text editors, MS Word etc without resorting to tables or columns.
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© 2009 Joe Vandermeer What would I use this spreadsheet for? Ever had the problem where columns don't line up because of the tabs bet Eg, your original data in Excel columns it looked very tidy, like this column1 column2-with-wide-heading column3 some data in column 1 2 3.55555 more data 1233 1 abc 1.11111E+14 some text However, when you pasted it from Excel into Notepad it looked a bit me column1 column2-with-wide-heading column3 col4 some data in column 1 2 3.55555 1,000,000 more data 1233 1 9090909 abc 1.11111E+14 some text 3 This "Fixed Column" spreadsheet can help tidy up the inter-column tab sp This is done by squeezing the data content of all columns into a singl You'll need to present the result using a fixed font: - column1 column2-with-wide-heading column3 col4 some data in column 1 2 3.55555 1,000,000 more data 1233 1 9090909 abc 1.11111E+14 some text 3 How does this spreadsheet achieve that? The secret is inserting the exact number of spaces between columns to al How do I use this spreadsheet? 1. Paste your original data (eg from another Excel spreadsheet or text ed 2. In the sheet called "column alignment" change the column alignment ind any column you prefer to see right justified 3. To omit (hide) any data columns from the result, simply clear the "L" 4. Copy the result cells from column A of the "output without tabs" sheet destination application (email, Word document, text editor, etc). Note that if you paste directly from Excel into your application (w Notes - The sheet called "field width calculators" in for internal use (it's t unless you need more than 298 lines x 26 columns (I'll let you deci - I suggest you don't save the spreadsheet once you have your results pa all formulas and default settings in it are reset ready for you to - This spreadsheet can left or right justify text in columns, but there'
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Page 1: Align column spacing for variable-width data

© 2009 Joe Vandermeer

What would I use this spreadsheet for?Ever had the problem where columns don't line up because of the tabs between variable width items of data?

Eg, your original data in Excel columns it looked very tidy, like this: -column1 column2-with-wide-heading column3 col4some data in column 1 2 3.55555 1,000,000more data 1233 1 9090909abc 1.11111E+14 some text 3

However, when you pasted it from Excel into Notepad it looked a bit messed up like this: -column1 column2-with-wide-heading column3 col4some data in column 1 2 3.55555 1,000,000more data 1233 1 9090909abc 1.11111E+14 some text 3

This "Fixed Column" spreadsheet can help tidy up the inter-column tab spacings so your data again looks tidy (eg for Notepad, or using a fixed font like Courier).This is done by squeezing the data content of all columns into a single column using spaces instead of tabs.You'll need to present the result using a fixed font: -

column1 column2-with-wide-heading column3 col4 some data in column 1 2 3.55555 1,000,000 more data 1233 1 9090909 abc 1.11111E+14 some text 3

How does this spreadsheet achieve that?The secret is inserting the exact number of spaces between columns to align them accurately based on the widest entry in each column, and using a fixed font to present the result.

How do I use this spreadsheet?1. Paste your original data (eg from another Excel spreadsheet or text editor) into the top left corner of the sheet called "paste raw data here as text"2. In the sheet called "column alignment" change the column alignment indicators in the first row from the letter "L" (left-justified, the default) to "R" (right-justified) for

any column you prefer to see right justified3. To omit (hide) any data columns from the result, simply clear the "L" or "R" from the first row of that column in the "column alignment" sheet4. Copy the result cells from column A of the "output without tabs" sheet and paste into Notepad, then from Notepad into your

destination application (email, Word document, text editor, etc). Note that if you paste directly from Excel into your application (without using Notepad or similar format-less text editor as a go-between) you may not get the desired result.

Notes- The sheet called "field width calculators" in for internal use (it's the engine that calculated which column data has the maximum length), unless

unless you need more than 298 lines x 26 columns (I'll let you decide how to change those limits).- I suggest you don't save the spreadsheet once you have your results pasted back into your document, text processor, or email. By not saving this spreadsheet

all formulas and default settings in it are reset ready for you to use next time.

- This spreadsheet can left or right justify text in columns, but there's no feature to centre text in a column.

Page 2: Align column spacing for variable-width data

Ever had the problem where columns don't line up because of the tabs between variable width items of data?

This "Fixed Column" spreadsheet can help tidy up the inter-column tab spacings so your data again looks tidy (eg for Notepad, or using a fixed font like Courier).This is done by squeezing the data content of all columns into a single column using spaces instead of tabs.

The secret is inserting the exact number of spaces between columns to align them accurately based on the widest entry in each column, and using a fixed font to present the result.

Paste your original data (eg from another Excel spreadsheet or text editor) into the top left corner of the sheet called "paste raw data here as text"In the sheet called "column alignment" change the column alignment indicators in the first row from the letter "L" (left-justified, the default) to "R" (right-justified) for

To omit (hide) any data columns from the result, simply clear the "L" or "R" from the first row of that column in the "column alignment" sheetCopy the result cells from column A of the "output without tabs" sheet and paste into Notepad, then from Notepad into your

Note that if you paste directly from Excel into your application (without using Notepad or similar format-less text editor as a go-between) you may not get the desired result.

The sheet called "field width calculators" in for internal use (it's the engine that calculated which column data has the maximum length), unlessunless you need more than 298 lines x 26 columns (I'll let you decide how to change those limits).

I suggest you don't save the spreadsheet once you have your results pasted back into your document, text processor, or email. By not saving this spreadsheet

This spreadsheet can left or right justify text in columns, but there's no feature to centre text in a column.

Page 3: Align column spacing for variable-width data

Max lengths by column ----> 0 0 0 0 0 0 0 0 0 0Justification (from "column alignment" sheet) ---->

0 0 0 0 0 0 0 0 0 0There 0 0 0 0 0 0 0 0 0 0should 0 0 0 0 0 0 0 0 0 0

be 0 0 0 0 0 0 0 0 0 0no 0 0 0 0 0 0 0 0 0 0

need 0 0 0 0 0 0 0 0 0 0to 0 0 0 0 0 0 0 0 0 0

alter 0 0 0 0 0 0 0 0 0 0anything 0 0 0 0 0 0 0 0 0 0

in 0 0 0 0 0 0 0 0 0 0this 0 0 0 0 0 0 0 0 0 0

sheet 0 0 0 0 0 0 0 0 0 0(unless you need more than 298 lines x 26 columns) 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0

Page 4: Align column spacing for variable-width data

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Page 5: Align column spacing for variable-width data

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Page 6: Align column spacing for variable-width data

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Page 7: Align column spacing for variable-width data

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Page 8: Align column spacing for variable-width data

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Page 9: Align column spacing for variable-width data

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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Page 10: Align column spacing for variable-width data

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Page 11: Align column spacing for variable-width data

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Page 12: Align column spacing for variable-width data

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Page 13: Align column spacing for variable-width data

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Page 14: Align column spacing for variable-width data

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Page 15: Align column spacing for variable-width data
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Page 20: Align column spacing for variable-width data

<--- change the cells in this row to L to left justify, R to right justify, or clear the cell to exclude that column

Page 21: Align column spacing for variable-width data

copy results from Column A (from here down)

A1
copy results from Column A (from here down)
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Page 31: Align column spacing for variable-width data

copy results from Column A (from here down)


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