ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Agenda Regular Board Meeting
Tuesday, July 10, 2018
Allan Hancock College
Closed Session - Captain’s Room, B-102
Open Session - Boardroom, B-100
800 South College Drive, Santa Maria, CA 93454
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1. Call to Order 5:00 PM
2. Public Comment to Closed Session
This section of the agenda is intended for members of the public to address the Board of Trustees
on items involving the community college district that are being considered in Closed Session.
Please note that Board members are prohibited by the Brown Act from responding to comments
made regarding topics not on the official agenda. The leading speaker from the audience on each
side of an issue will be limited to five (5) minutes. Additional speakers are limited to two (2)
minutes. To address the Board of Trustees, please fill out a Request to Address the Board of
Trustees form and provide it to the superintendent/president prior to this part of the agenda.
3. Adjourn to Closed Session 5:00 PM
3.A. Discipline/Dismissal/Release of Public Employee (2 cases) (Govt. Code §54957)
3.B. Closed Session Potential Litigation (1 case) (Govt. Code §54956.9(b)
There is one potential litigation item related to a construction project with an architect.
3.C. Conference with Labor Negotiator – (Government Code §54957.6)
Agency designated representatives: Dr. Paul Murphy
Employee Association: Faculty Association
Agency designated representative: Dr. Kevin Walthers
Employee Association: Part-Time Faculty Association
Agency designated representative: Dr. Kevin Walthers
Unrepresented Employees: Management
Hilda Zacarías, President Larry Lahr, Vice President
Jeffery C. Hall Dan Hilker
Gregory A. Pensa Inri Serrano, Student Trustee
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Agency designated representative: Dr. Kevin Walthers
Unrepresented Employees: Supervisory/Confidential
Agency designated representative: Dr. Kevin Walthers
Employee Organization: California School Employees Association (CSEA) Chapter #25
4. Reconvene to Open Session 6:00 PM
5. Action Taken in Closed Session
6. Pledge of Allegiance
7. Approval of Agenda as Presented
8. Public Comment
The section of the agenda is intended for members of the public to address the board on items
involving the school district. Time limits and procedures to address the Board of Trustees, as
stated in the Public Comment to Closed Session, apply to this part of the agenda. Public comment
not pertaining to specific agenda items is welcome under public comment. Please note that
Board members are prohibited by the Brown Act from responding to comments made regarding
topics not on the official agenda. Testimony on specific agenda items will be welcome during
consideration of the item by the Board of Trustees. When public testimony is completed
regarding a specific agenda item, discussion is then confined to board members only. This
practice is in accordance with laws governing Board of Trustees public meetings.
9. Approval of Minutes
9.A. Approval of Minutes from the June 12, 2018 regular board meeting. 9
9.B. Approval of Minutes from the June 15, 2018 special board meeting. 19
9.C. Approval of Minutes from the June 26, 2018 special board meeting. 21
10. Presentation
10.A. Changing the Odds
Dr. Walthers will share a Changing the Odds moment.
11. Consent Agenda
Consent Agenda items are consistent with adopted policies and approved
practices of the district and are deemed routine in nature. They will be acted
upon by roll-call vote in one motion without discussion unless members of the
board request an item’s removal from the Consent Agenda.
6:15 PM
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July 10, 2018
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11.A. Register of Warrants
Supplemental Payroll 5/01/18 and Regular Payroll 5/31/18
A recommendation that the board of trustees approve commercial
warrants.
22
11.B. Acceptance of Donations
A recommendation that the board of trustees accept a variety of
machine shop tools and measuring equipment from Donald L’Allier.
24
11.C. Part-time Faculty Appointments, Regular Faculty Overload
Assignments and Special Assignments/Stipends
A recommendation that the board of trustees approve part-time
faculty appointments, regular faculty overload, and special
assignments/stipends.
25
11.D. Community Services (Fee-Based) Education Courses
A recommendation to approve proposed community services (fee-
based) classes for fall 2018.
34
11.E. Second Reading: Revised Board Policy 5500, Standards of Student
Conduct
A recommendation that the board of trustees adopt revised Board
Policy 5500, Standards of Student Conduct.
37
11.F. Short-Term/On-Call, Substitute, and Professional Expert
Appointments Exempt From Classified Service
A recommendation that the board of trustees approve the short-
term/on-call, substitute, and professional expert appointments exempt
from classified service as presented.
39
11.G. Appointments, Transfers, and Promotions of Classified Service
Employees
A recommendation that the board of trustees approve the promotion
of Julia Sokolovska, enrollment/articulation specialist, academic
affairs, effective July 11, 2018. A recommendation may be made that
the board of trustees approve the appointments of senior research
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analyst, institutional research; admissions and records technician II,
admissions and records; public safety support technician (2 part-time
positions), public safety; wellness program specialist, health services;
and heating and refrigeration mechanic, facilities. If a
recommendation is made, a revised board agenda item will be
presented.
11.H. Appointment of Tenure-Track Faculty Member
A recommendation may be made that the board of trustees approve
the appointment of assistant professor, emergency medical services,
public safety. If a recommendation is made, a revised board agenda
item will be presented.
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11.I. Out-of-Classification Assignments of Classified Service Employees
A recommendation that the board of trustees approve the continuation
of out-of-classification assignments of Cynthia Wheeler,
administrative assistant II, summer & evening, academic affairs,
retroactive to July 1, 2018 through June 30, 2019, or earlier per
district need; Rhiannon Turnquist, human resources assistant, human
resources, retroactive to July 1, 2018 through December 31, 2018, or
earlier per district need; and Monique Fernandez, coordinator of
assessment, testing center, student services, retroactive to July 1,
2018 through December 31, 2018, or earlier per district need; approve
the out-of-classification assignments of Lizabeth Phillips,
coordinator, recruitment, human resources, retroactive to June 21,
2018 through June 30, 2018 and July 1, 2018 through December 31,
2018, or earlier per district need; Jessica Parker, coordinator,
employee relations/classifications, human resources, retroactive to
June 21, 2018 through June 30, 2018 and July 1, 2018 through
December 31, 2018, or earlier per district need; Sharan Kelly,
coordinator, human resources/professional development, human
resources, retroactive to June 21, 2018 through June 30, 2018 and
July 1, 2018 through December 31, 2018, or earlier per district need;
Aimee Camacho administrative assistant V, administrative services,
retroactive to July 1, 2018 through December 31, 2018, or earlier per
district need; Keli Seyfert, supervisor, auxiliary accounting,
retroactive to July 1, 2018 through December 31, 2018, or earlier per
district need; Roschelle Allen, budget analyst, administrative
services, retroactive to July 1, 2018 through December 31, 2018, or
earlier per district need; Carmen Camacho, executive assistant to the
superintendent/president and board of trustees, retroactive to July 1,
2018 through December 31, 2018, or earlier per district need; approve
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the continuation of out-of-classification out of bargaining unit
assignments of Celestina Middleton, coordinator, employee
relations/classifications, human resources, retroactive to July 1, 2018
through December 31, 2018, or earlier per district need; and Stefanie
Aye, coordinator, recruitment, human resources, retroactive to July 1,
2018 through December 31, 2018, or earlier per district need; and
approve the out-of-classification out of bargaining unit assignment of
Andrew Specht, interim director, information technology services,
retroactive to July 3, 2018 through December 31, 2018, or earlier per
district need.
11.J. Coaching Appointments and Stipends
A recommendation that the board of trustees approve the coaching
appointments and stipends as presented, or earlier per district need.
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12. Oral Reports 6:35 PM
12.A. Superintendent/President’s Report
12.B. Board Member Reports
12.C. Association Reports 6:45 PM
1) Part-Time Faculty Association
2) Faculty Association
3) Academic Senate
4) California School Employees Association
5) Associated Student Body Government
6) AHC Foundation
7) Management Association
13. Action Items 7:15 PM
13.A. Resolution 18-29, California Department of Education, General Child
Care and Development Programs
A recommendation that the board of trustees adopt Resolution No.
18-29, California Department of Education, General Child Care and
Development Programs.
51
13.B. Resolution 18-30, California Department of Education, California
Preschool Program
A recommendation that the board of trustees to adopt Resolution No.
18-30, California Department of Education, California Preschool
Program.
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13.C. Resolution 18-32 Authorization for Payment for Board Member
Absence
A recommendation that the board of trustees adopt Resolution 18-32
Authorization of Payment for Board Member’s Absence affirming
that Trustee Lahr’s absence from the June 12, 2018 board meeting
was of a nature to warrant full payment to him for that meeting.
55
13.D. District Travel Request Outside of the State
A recommendation that the board of trustees authorize travel for
Bridges to Baccalaureate student, Ms. Karina Cervantes, to attend the
Joint Meeting of Ichthyologist and Herpetologists conference in July
2018 in Rochester, New York.
57
13.E. Appointment of Interim Classified Management Employee
A recommendation that the board of trustees approve the temporary
re-appointment of Chris Nartatez, interim district police chief,
campus police, retroactive to July 1, 2018 through December 31,
2018, or earlier per district need.
58
13.F. Appointment of Interim Academic Management Employee
A recommendation may be made that the board of trustees approve
the appointment of interim dean, academic affairs. If a
recommendation is made, a revised board agenda item will be
presented.
59
13.G. Appointment of Interim Executive Management Employee
A recommendation may be made that the board of trustees approve
the appointment of interim associate superintendent/vice president,
finance and administration. If a recommendation is made, a revised
board agenda item will be presented.
60
13.H. Change of Status of Management Employees
A recommendation that the board of trustees approve the temporary
change of status of Mitchel McCann, director, law enforcement
training, public safety department, retroactive to June 1, 2018 through
June 30, 2018 and July 1, 2018 through December 31, 2018, or earlier
per district need; and Jessica Blazer, director, business services,
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July 10, 2018
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retroactive to July 1, 2018 through December 31, 2018, or earlier per
district need.
13.I. Memorandum of Understanding Between the Allan Hancock Joint
Community College District and the California School Employees
Association Chapter #251, Hold Harmless: Community Education
Restructure Employee Pay
A recommendation that the board of trustees ratify the Memorandum
of Understanding (MOU) between the Allan Hancock Joint
Community College District (district) and California School
Employees Association (CSEA) Chapter #251 to hold harmless the
employees affected by the community education restructure until
September 28, 2018 or until a revised restructure is agreed to and
approved by both parties.
62
13.J. Memorandum of Understanding Between the Allan Hancock Joint
Community College District and the California School Employees
Association Chapter #251, Preschool Teachers
A recommendation that the board of trustees ratify the Memorandum
of Understanding between the Allan Hancock Joint Community
College District (district) and California School Employees
Association (CSEA) Chapter #251 recognizing preschool teacher as a
CSEA position.
64
13.K. Contract for Information Technology Consulting Services
A recommendation may be made for the board of trustees to approve
a contract for information technology consulting services.
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14. Information 7:50 PM
14.A. Grant Proposals Submitted
A report on grant proposals submitted.
71
14.B. 2018-19 State Budget Update
The governor recently approved the 2018-19 state budget. If an
update is available, a revised board agenda item will be presented.
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14.C. Employee Resignations and Retirements
The superintendent president has accepted the resignations of Kelly
Underwood, director, human resources, effective July 1, 2018; and
William Bruce, director, extended opportunity programs and services
(EOPS) and special outreach, effective July 14, 2018.
74
14.D. Dream Center Update
An update on the Dream Center.
75
14.E. A Monthly Report on the Year-to-Date Financial Data for Various
Funds
76
14.F. A Status Report on Bond Measure I Projects and Fine Arts Phase II 91
15. New Business 8:30 PM
16. Calendar 93
17. Adjournment
The next regular meeting of the board of trustees will be held on Tuesday,
August 14, 2018. Closed session begins at 5:00 p.m. Open session begins at
6:00 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance
to participate in this meeting, please contact the President’s Office at (805)
922-6966 ext. 3245. Please make requests 48 hours prior to the meeting in
order to make reasonable arrangements to ensure accessibility to this meeting.
Kevin G. Walthers, Ph.D.
Secretary to the Board of Trustees
Allan Hancock Joint Community College District
Board of Trustees
June 12, 2018
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Minutes
Regular Board Meeting
Tuesday, June 12, 2018
Allan Hancock College
Closed Session - Captain’s Room, B-102
Open Session - Boardroom, B-100
800 South College Drive, Santa Maria, CA 93454
1. Call to Order
Trustee Zacarías called the meeting to order at 5:00 p.m. with the following trustees present:
Hall, Hilker, Pensa, Zacarías
Trustees absent: Lahr
2. Public Comment to Closed Session
Doreen Mathieu shared a concern regarding a need for 11-month employees to receive checks
similar to faculty who receive projected pay checks in the summer. She asked the board of
trustees to look at the contract and address her concern.
N. G. Naylor told the board of trustees she has applied for financial aid, has not received it for a
number of reasons and has filed a discrimination complaint. She also relayed an unpleasant
experience when requesting information on the discrimination complaint process.
3. Adjourn to Closed Session
Trustee Zacarías adjourned the meeting to closed session at 5:15 p.m.
4. Reconvene to Open Session
Trustee Zacarías reconvened the meeting to open session at 6:04 p.m.
5. Action Taken in Closed Session
Trustee Zacarías reported no action was taken in closed session.
6. Pledge of Allegiance
Inri Serrano, student trustee, led the audience in the pledge of allegiance.
Hilda Zacarías, President Larry Lahr, Vice President
Jeffery C. Hall Dan Hilker
Gregory A. Pensa Inri Serrano, Student Trustee
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Board of Trustees
June 12, 2018
7. Approval of Agenda as Presented
Board agenda items, 12.N. Coaching Appointments and Stipends; 12.O. New and/or Revised
Classified Bargaining Unit Job Descriptions; and 14.K. Appointment of Interim Executive
Management Employee were removed from the agenda.
On a motion by Trustee Hall, seconded by Trustee Pensa, the board of trustees approved the
agenda, as revised, on a roll-call vote as follows:
Ayes: Hall, Hilker, Pensa, Zacarías
Noes: None
Abstentions: None
Absent: Lahr
Concur: Student Trustee
8. Public Comment
Carol Moore, information technology director, said she is retiring and this is her last board
meeting. She thanked Dr. Foxworthy for hiring her, Dr. Ortiz for his work in Bond Measure I
and Dr. Walthers for his support. She also thanked the management team for their support.
Steve Pepe spoke in favor of a facilities bond. He noted Allan Hancock is a good steward of
bonds funds. He reviewed some of the improvements as a result of the 2016 Measure I bond.
He noted Dr. Walthers is a proven leader and urged the board of trustees to place the bond on the
November 2018 ballot.
Dr. Foxworthy Lewellan, retired Hancock College superintendent, said a bond measure is an
important need. She acknowledged the campus looks beautiful, but knows there is still work to
be done. She noted all the items listed are all worthy of being supported by the bond. In
particular, she supports the fine arts equipment for the Solvang Festival Theater and modernizing
the physical education building. She urged the board of trustees to put the bond measure on the
ballot and asked everyone to vote for the bond.
Lee Volker Cox, incoming president for the Hancock College Foundation, supports the proposed
bond measure. He has seen how the last bond has transformed the Santa Maria Campus and the
Lompoc Valley Center. He has observed how vital the Hancock promise is and will be to our
community and added the Foundation is honored to support the bond. He urged everyone to be
visionaries and encouraged the board of trustees to vote for the bond.
John Hood, fine arts chair department, spoke as a homeowner in the Santa Maria Valley. He
said he is more than willing to pay the fees to fund a bond. He mentioned athletics and public
safety training are important and passing a bond is an incredible opportunity to support this and
other projects.
Bob Mabry said academia is looking to Makerspace as a vehicle to change teaching and learning
in a fundamental way. He mentioned the college Makerspace has developed partnerships with
different departments on campus, public library, and children’s museum. The library and
museum has set up their own Makerspace using their own internal process while staying in line
with the college’s process.
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June 12, 2018
9. Seating of Student Trustee
Dr. Walthers administered the oath of office to Inri Serrano. Student Trustee Serrano took his
seat at the board of trustees dais.
10. Approval of Minutes
10.A. Approval of Minutes from the April 26, 2018 special board meeting.
On a motion by Trustee Hall, seconded by Trustee Hilker, the board of trustees voted
unanimously to approve the minutes for the April 26, 2018 special board meeting as
submitted. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent: Lahr; Student
Advisory Vote: Concur)
10.B. Approval of Minutes from the May 8, 2018 regular board meeting.
On a motion by Trustee Pensa, seconded by Trustee Hall, the board of trustees voted
unanimously to approve the minutes for the May 8, 2018 regular board meeting as
submitted. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent: Lahr; Student
Advisory Vote: Concur)
11. Presentation
11.A. Changing the Odds
Dr. Walthers introduced Maria Arvizu-Rodriguez. Ms. Arvizu-Rodriguez shared a story
about a first generation, low-income student that has overcome a lot of barriers at home.
This student’s dream was to attend a school like UCLA. He was able to overcome the
barriers with support he received in mini corps, College Achievement Now, and other
college programs. She happily reported the student has been accepted to UCLA.
11.B. PCPA Season 55
PCPA Artistic Director/Associate Dean Mark Booher provided an update on PCPA’s
Season 55. He said Season 55 begins in October and runs through September 2019. He
said he and his staff have been working on the plans since June 2017 to secure the rights
to the shows. He explained play selection considers the wants and needs of the
audiences and other aspects when planning the season. Season 55 includes 5 plays, 4
musicals and 1 outreach play. He invited everyone to enjoy a theater experience.
12. Consent Agenda
Item 12. K. Appointments of Tenure-Track Faculty Members was revised to remove the
appointment of Daniela Bruckman.
On a motion by Trustee Hilker, seconded by Trustee Pensa, the board of trustees voted to
approve the consent agenda, as revised, on a roll-call vote as follows:
Ayes: Hall, Hilker, Pensa, Zacarías
Noes: None
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Allan Hancock Joint Community College District
Board of Trustees
June 12, 2018
Abstentions: None
Absent: Lahr
Concur: Student Trustee
13. Oral Reports
13.A. Superintendent/President’s Report
Dr. Walthers gave an update on the efforts to recruit an information technology
director, an interim associate superintendent of administrative services, and an interim
dean.
13.B. Board Member Reports
Trustee Hilker attended the law enforcement and fire academy graduations.
Trustee Hall attended the first EMS graduation ceremony. He was impressed that 100
percent of the graduates had found employment and 99 percent of the fire graduates
also had employment.
Trustee Zacarías said she appreciates being included in the law enforcement and fire
academy graduations.
Trustee Pensa complimented the new layout of the foundation banquet dinner. He
acknowledged the impact the Promise has made in the Santa Ynez Valley. Last year,
seven students from the Santa Ynez Valley attended Hancock College compared to 44
this year.
Student Trustee Serrano shared he is from Guadalupe and in his third and final year at
Hancock College before he transfers. He will do his best to help project students’
voices and make a positive change at the college.
13.C. Association Reports
1) Part-Time Faculty Association
Amy Ward reported there are now 23 members who have received associate
status. The association hosted a Sheriff forum and endorsed all three candidates.
2) Faculty Association
No report was given.
3) Academic Senate
Marla Allegre referred to a resolution of no confidence regarding the state
chancellor. She read a resolution passed by the Academic Senate at Hancock
College, noting that a primary concern is a lack of collegial consultation.
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June 12, 2018
4) California School Employees Association
Torey Dunn gave an update on the events CSEA has helped plan and carried out.
He noted CSEA members voted no on the ratification of the Community
Education department restructure.
5) Associated Student Body Government
No report was given.
6) AHC Foundation
No report was given.
7) Management Association
No report was given.
Move Item 14.E. in the Agenda
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees voted to move
item 14.E. Resolution 18-28, Ordering an Election and Establishing Specifications of the Election
Order to be considered earlier in the agenda. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None;
Absent: Lahr; Student Advisory Vote: Concur)
Jim Glines spoke in support of a bond for the college. He said Bond Measure I did wonderful
things for the college but there are deficiencies that need to be addressed. He noted the showers,
locker rooms, office space, air conditioning units in the gym need to be addressed. In addition,
the athletic fields need bleachers, restrooms, scorebox, etc. He urged the board of trustees to
pass the bond resolution.
Dr. Walthers shared data from a recent survey that indicates the community supports improving
the college’s facilities.
14. Action Items
14.A. Acceptance of Grants Approved
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees voted
to accept the grants approved. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None;
Absent: Lahr; Student Advisory Vote: Concur) 14.B. Adoption of the 2018-2019 Tentative Budget
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees
adopted the 2018-2019 Allan Hancock Joint Community College Tentative Budget.
(Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent: Lahr; Student Advisory
Vote: Concur)
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Board of Trustees
June 12, 2018
14.C. Resolution 18-26, Authorizing Public Leasing or Sale of South Campus Property.
On a motion by Trustee Hilker, seconded by Trustee Pensa, the board of trustees
adopted Resolution 18-26 Authorizing Public Leasing or Sale of South Campus
Property enabling the district to take advantage of potential revenue opportunities that
may be generated by the lease or sale of South Campus as described in the 2014-2024
Facilities Master Plan on a roll-call vote as follows:
Ayes: Hall, Hilker, Pensa, Zacarías
Noes: None
Abstentions: None
Absent: Lahr
Concur: Student Trustee
14.D. Resolution 18-27, Establishing Capitalization Threshold for the Implementation of
GASB 34
On a motion by Trustee Hilker, seconded by Trustee Pensa, the board of trustees
adopted Resolution 18-27, Establishing Capitalization Threshold for the
Implementation of GASB 34 with a revised threshold of $5,000 for capital assets as
required by GASB Statement 34 and place into inventory equipment in excess of
$5,000 on a roll-call vote as follows:
Ayes: Hall, Hilker, Pensa, Zacarías
Noes: None
Abstentions: None
Absent: Lahr
Concur: Student Trustee
14.E. Resolution 18-28, Ordering an Election and Establishing Specifications of the Election
Order
On a motion by Trustee Pensa, seconded by Trustee Hall, the board of trustees voted
to adopt Resolution 18-28, Ordering an Election and Establishing Specifications of the
Election Order on a roll-call vote as follows:
Ayes: Hall, Pensa, Zacarías
Noes: Hilker
Abstentions: None
Absent: Lahr
Concur: Student Trustee
After further discussion, the board of trustees took the following action:
On a motion by Trustee Zacarías, seconded by Trustee Hall, the board of trustees
voted to postpone the consideration of Resolution 18-28, Ordering an Election and
Establishing Specifications of the Election Order to a later date on a roll-call vote as
follows:
Ayes: Hall, Hilker, Pensa, Zacarías
Noes: None
Abstentions: None
Absent: Lahr
Concur: Student Trustee
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Allan Hancock Joint Community College District
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June 12, 2018
14.F. District Travel Request Outside of the State
On a motion by Trustee Hilker, seconded by Trustee Pensa, the board of trustees
authorized the request for Margaret Lau, Dean, Academic Affairs and Lorena
Hernandez-Chavoya, student, to travel to Louisville, KY to attend the National
Leadership and Skills Conference, and Dominic Dal Bello to attend the American
Society for Engineering Education 2018 Annual Conference and Exposition in Salt
Lake, UT in June 2018. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent:
Lahr; Student Advisory Vote: Concur)
14.G. California Community College Chancellor’s Office Strong Workforce Program Round
2 and Round 3 Local Allocations
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees
accepted Round 2 and Round 3 Strong Workforce Program funding for a total of
$1,945,029 in restricted funds to the district. (Ayes: Hall, Hilker, Pensa, Zacarías;
Noes: None; Absent: Lahr; Student Advisory Vote: Concur)
14.H. Academic Policy and Planning Committee Curriculum Summary
On a motion by Trustee Pensa, seconded by Trustee Hall, the board of trustees
adopted the curriculum additions and changes reflected in the summary report of the
Academic Policy and Planning Committee. (Ayes: Hall, Hilker, Pensa, Zacarías;
Noes: None; Absent: Lahr; Student Advisory Vote: Concur)
14.I. Memorandum of Understanding Between the Allan Hancock Joint Community
College District and the California School Employees Association, Chapter #251,
Article 4, Association Rights
On a motion by Trustee Hall, seconded by Trustee Hilker, the board of trustees ratified
the memorandum of understanding (MOU) between the District and the California
School Employees Association, Chapter #251, on Article 4, Association Rights. The
memorandum of understanding is effective upon ratification by both the board of
trustees and by CSEA Chapter #251. (Ayes: Hall, Hilker, Pensa, Zacarías; Noes:
None; Absent: Lahr; Student Advisory Vote: Concur)
14.J. Appointment of Interim Classified Management Employee
On a motion by Trustee Hall, seconded by Trustee Hilker, the board of trustees
approved the appointment of Chris Nartatez, interim district police chief, as submitted
(Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent: Lahr; Student Advisory
Vote: Concur)
14.K. Appointment of Interim Executive Management Employee
This item was removed from the agenda.
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Allan Hancock Joint Community College District
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June 12, 2018
14.L. Authorization of Dental Insurance Premium Rate
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees
authorized no change to dental insurance premium rates, effective October 1, 2018.
(Ayes: Hall, Hilker, Pensa, Zacarías; Noes: None; Absent: Lahr; Student Advisory
Vote: Concur)
14.M. Classified and Educational Management Employment Agreements
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees
approved rolling employment agreements for management and executive management
employees who have met performance evaluation criteria. (Ayes: Hall, Hilker, Pensa,
Zacarías; Noes: None; Absent: Lahr; Student Advisory Vote: Concur)
14.N. Contract for Police Chief Services
Yvette Andrade shared concerns regarding a contract with Santa Maria Police
Department for police chief services. She noted the increase in cost and possible fiscal
shortfall in the coming years are important in making this decision. She asked the
board of trustees to reject the board item and recruit again for a new chief of police.
On a motion by Trustee Pensa, seconded by Trustee Hilker, the board of trustees
directed staff to re-advertise for a new police chief and include language explaining
salary is under discussion and may be increased. (Ayes: Hall, Hilker, Pensa, Zacarías;
Noes: None; Absent: Lahr; Student Advisory Vote: Concur)
15. Information Items
15.A. Grant Proposals Submitted
Dr. Walthers recommended the board of trustees review the as submitted.
15.B. First Reading: Revised Administrative Procedure 2345, Public Participation at
Meetings
The board of trustees did not suggest changes to the policy or procedure.
15.C. First Reading: Revised Administrative Procedure 5011, Admission and Concurrent
Enrollment of High School and Other Young Students
The board of trustees did not suggest changes to the policy or procedure.
15.D. First Reading: Revised Board Policy 5500, Standards of Student Conduct and revised
Administrative Procedure 5500, Standards of Student Conduct
The board of trustees did not suggest changes to the policy or procedure.
16
Allan Hancock Joint Community College District
Board of Trustees
June 12, 2018
15.E. First Reading: Revised Administrative Procedure 7261 Telecommuting
The board of trustees did not suggest changes to the policy or procedure.
15.F. First Reading: New Board Policy 7310, Favoritism
This item was removed from the agenda.
15.G. Employee Resignations and Retirements
Dr. Walthers acknowledged the retirements and separations from services as reported.
15.H. Health Benefits
Dr. Walthers gave a brief update on the current health coverage stalemate. He’s had
conversations with Dignity Health representatives regarding the continuance of
coverage. Kelly Underwood shared a handout that indicates rates have decreased for
the first time in the last ten years. She reviewed the loss ratio and the savings
employees will experience. She noted dental insurance did not increase.
15.I. Associate Faculty Status
An update on associate faculty status was provided.
15.J. Quarterly Report on Volunteer Aides
Dr. Walthers provided a volunteer aides report.
15.K. Monthly Report, Interim Associate Superintendent/Vice President,
Academic Affairs
Interim Associate Superintendent Nish noted this is her last meeting at Hancock
College and has enjoyed her time on the Central Coast.
15.L. Monthly Report, Associate Superintendent/Vice President, Student Services
Associate Superintendent Ornelas commented Ms. Arvizu-Rodriguez addressed a
portion of her report.
15.M. Monthly Report, Vice President, Institutional Effectiveness
Dr. Paul Murphy reviewed the results of a faculty and staff survey.
15.N. Monthly Report, Executive Director, College Advancement
Executive Director Houghton pointed out that the college’s billboards on Main St. and
Blosser Rd. She also mentioned bandanas with the college’s logo were given to
students at the rodeo in an effort to introduce the younger generation to education at
Hancock College.
17
Allan Hancock Joint Community College District
Board of Trustees
June 12, 2018
15.O. Monthly Report, Associate Superintendent/Vice President, Finance and
Administration
Associate Superintendent Black announced the Public Safety Agreement has been
reached. He thanked the board of trustees for supporting him.
15.P. A Monthly Report on the Year-to-Date Financial Data for Various Funds.
Associate Superintendent Black shared the college’s finances are doing well.
15.Q. A Status Report on Bond Measure I Projects and Fine Arts Phase II
Associate Superintendent Black noted the college has to find a funding source for
technology.
16. New Business
Trustee Zacarías would like to discuss the South Campus plans and its integration in the
Facilities Master Plan. After a brief discussion, the board retreat was scheduled for July 10 from
2 to 5 p.m.
Trustee Hall would like to discuss the possibility of establishing board committees similar to
other colleges in the country. Dr. Walthers would like to make sure we stay in line with other
community colleges in California.
Trustee Zacarias requested an update on the proposed Dream Center.
17. Calendar
Dr. Walthers shared events from the calendar.
18. Adjournment
Trustee Zacarías adjourned the meeting at 9:00 p.m.
Kevin G. Walthers, Ph.D.
Secretary to the Board of Trustees
18
Allan Hancock Joint Community College District
Board of Trustees – Special Board Meeting
June 15, 2018
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Minutes
Special Board Meeting
Tuesday, June 15, 2018
Allan Hancock College
Open Session - Boardroom, B-100
800 South College Drive, Santa Maria, CA 93454
1. Call to Order
Trustee Zacarías called the meeting to order at 8:31 a.m. with the following trustees present:
Hall, Hilker, Lahr, Pensa, Zacarías
Trustees absent: None
2. Public Comment to Closed Session
Chris Stevens, kinesiology department chair, said passing a bond would address the problems in
building N (gym). He strongly encouraged the board of trustees to vote for the bond.
Karly Beyers, Hancock College student, told the board of trustees she is also a student worker
and her responsibilities include cleaning the women’s locker room. She said the locker rooms
are clean but are old and disappointing compared to the rest of the campus. She encouraged the
adoption of the bond resolution.
Cheo Munoz, athletic trainer, shared a student injury situation where there was difficulty helping
the student out of the building because of the lack of space for emergency equipment. He said
the building’s design needs to be addressed by passing a bond.
Alex Castellanos, student athlete, gave a few reasons why the modernized locker rooms and
restrooms are needed in the athletic fields.
Colten Adam, student athlete, explained why the locker room is too small for a football team and
their equipment. He noted the lack of lack of ventilation and the inability to hold playoff games.
He encouraged the board of trustees to adopt bond.
Eduardo Uribe, student athlete, observed the training room is very small and overcrowded. He
said the showers lack hot water and students sit on the floor when waiting to speak to a
counselor.
Ambria Eidson, water polo athlete, said the showers are clean but rusty, old, and lack hot water.
She said fixing the pool and showers is the best prospect for students.
Salvador Flores, student, also shared his concerns regarding cramped locker rooms and dilapited
showers.
Hilda Zacarías, President Larry Lahr, Vice President
Jeffery C. Hall Dan Hilker
Gregory A. Pensa Inri Serrano, Student Trustee
19
Allan Hancock Joint Community College District
Board of Trustees – Special Board Meeting
June 15, 2018
3 Resolution 18-31, Ordering an Election and Establishing Specifications of the Election Order
On a motion by Trustee Lahr, seconded by Trustee Pensa, the Board adopted Resolution 18-31,
Ordering an Election and Establishing Specifications of the Election Order.
Ayes: Hall, Lahr, Pensa, Zacarías
Noes: Hilker
Abstentions: None
Concur: Student Trustee
4. Adjournment
Trustee Zacarías adjourned the meeting at 9:03 a.m.
Kevin G. Walthers, Ph.D.
Secretary to the Board of Trustees
20
Allan Hancock Joint Community College District
Board of Trustees – Special Board Meeting
June 15, 2018
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Minutes
Special Board Meeting
Tuesday, June 26, 2018
Allan Hancock College
Open Session - Boardroom, B-100
800 South College Drive, Santa Maria, CA 93454
1. Call to Order
Trustee Zacarías called the meeting to order at 8:06 a.m. with the following trustees present:
Hall, Hilker, Lahr, Zacarías
Trustees absent: Pensa
2. Adjournment
Trustee Zacarías adjourned the meeting to closed session at 8:06 a.m.
3. Adjournment
Trustee Zacarías adjourned the meeting at 8:45 a.m.
Hilda Zacarías, President Larry Lahr, Vice President
Jeffery C. Hall Dan Hilker
Gregory A. Pensa Inri Serrano, Student Trustee
Kevin G. Walthers, Ph.D.
Secretary to the Board of Trustees
21
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Register of Warrants Item
Number: 11.A.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services.
Enclosures: Page 1 of 2
Full Warrant Register online
BACKGROUND:
The following summary is submitted for board of trustees approval. The full warrant register will be posted on
the district’s website in the electronic board agenda for review prior to the board meeting.
GENERAL FUND 9410
INVOICE WARRANTS $ 2,894,717.57
PAYROLL 5/1/18 – 5/31/18 5,166,478.66
TOTAL GENERAL FUND $ 8,061,196.23
CHILD DEVELOPMENT FUND 9433
INVOICE WARRANTS 5,047.99
PAYROLL 5/1/18 – 5/31/18 82,429.40
TOTAL CHILD DEVELOPMENT FUND 87,477.39
GO BOND CLEARING FUND 9446
INVOICE WARRANTS 0.00
TOTAL GO BOND CLEARING FUND 0.00
GO BOND BUILDING FUND 9447
INVOICE WARRANTS 1,016,916.80
TOTAL GO BOND BUILDING FUND 1,016,916.80
CAPITAL OUTLAY PROJECTS FUND 9441
INVOICE WARRANTS 96,879.98
TOTAL CAPITAL OUTLAY PROJECTS FUND 96,879.98
SELF INSURANCE DENTAL FUND 9461
INVOICE CHECK 65,451.00
TOTAL SELF INSURANCE DENTAL FUND 65,451.00
STUDENT CENTER FEE TRUST FUND 9473
INVOICE WARRANTS 0.00
TOTAL STUDENT CENTER FEE TRUST FUND 0.00
SELF INSURANCE HEALTH FUND 9462
INVOICE WARRANTS 302.01
TOTAL SELF INSURANCE HEALTH FUND 302.01
SELF INSURANCE PROPERTY/LIABILITY FUND 9463
INVOICE WARRANTS 1,631.80
TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 1,631.80
GRAND TOTAL ALL FUNDS $ 9,329,855.21
RECOMMENDATION:
Staff recommends that the board of trustees approve commercial warrants 1863959 through 25000737 for a subtotal
of $4,080,947.15, and payroll warrants in the amount of $5,248,908.06, for a grand total of $9,329,855.21.
22
CERTIFICATED:
1100 Academic Salaries, regular schedule, instructional time 897,402.19$
1200 Academic Salaries, regular schedule, non-instructional time 634,424.58
1300 Certificated Salaries other than regular schedule teaching 752,259.73
1400 Certificated Salaries other than contract non-teaching 152,019.47
3100 State Teachers Retirement 259,455.12
3300 Medicare 40,797.62
3400 Health and Welfare Benefits 155,658.65
3500 State Unemployment Insurance 1,229.68
3600 Worker's Compensation Insurance 46,166.69
3700 State Teachers Retirement/Cash Balance Plan/PARS 14,963.39
3911 Academic Retirement Incentive -
SUB TOTAL $ 2,954,377.12
CLASSIFIED:
2100 Classified Salaries, regular schedule 1,227,208.25$
2200 Classified Instructional Aide Salaries, reguler schedule 108,916.70
2300 Classified Salaries, hourly 81,272.93
2300 Student Workers, regular 135,208.90
2400 Instructional Aides, hourly 135,471.45
2400 Student Workers, Tutors, Peer Counselors 1,516.50
3200 Public Employees Retirement 206,205.76
3300 Social Security/Medicare 93,066.01
3400 Health and Welfare Benefits 196,357.55
3500 State Unemployment Insurance 603.57
3600 Worker's Compensation Insurance 24,224.76
3700 PARS 2,049.16
4512 Uniform Allowance -
5113 Externships (Grants Only) -
8890 Income released for stale dated warrant -
SUB TOTAL $ 2,212,101.54
TOTAL FUND 9410 $ 5,166,478.66
1200 Academic Salaries, regular schedule, non-instructional time 15,372.50$
1300 Academic Salaries: non-regular schedule instructional time -
1400 Academic Salaries, non-regular schedule, non-instructional time 4,855.54
2100 Classified Salaries, regular schedule 5,746.93
2300 Classified Salaries, hourly 7,428.82
2300 Student Workers, regular 40,769.26
2400 Classified Salaries, non-regular schedule instructional aides -
3100 State Teachers' Retirement System 2,371.99
3200 Public Employees Retirement System (PERS) 504.91
3300 Social Security/Medicare 637.56
3400 Health and Welfare Benefits 3,283.00
3500 State Unemployment Insurance 15.47
3600 Workers' Compensation Insurance 1,291.81
3700 State Teachers' Retirement/Cash Balance Plan 151.61
SUB TOTAL $ 82,429.40
TOTAL FUND 9433 $ 82,429.40
1200 Academic Salaries, regular schedule, non-instructional time $ -
1300 Academic Salaries: non-regular schedule instructional time 0.00
1400 Academic Salaries, non-regular schedule, non-instructional time 0.00
2100 Classified Salaries, regular schedule 0.00
2300 Classified Salaries, hourly 0.00
2300 Student Workers, regular 0.00
2400 Classified Salaries, non-regular schedule instructional aides 0.00
3100 State Teachers' Retirement System 0.00
3200 Public Employees Retirement System (PERS) 0.00
3300 Social Security/Medicare 0.00
3400 Health and Welfare Benefits 0.00
3500 State Unemployment Insurance 0.00
3600 Workers' Compensation Insurance 0.00
3700 State Teachers' Retirement/Cash Balance Plan 0.00
SUB TOTAL $ -
TOTAL FUND 9447 $ -
TOTAL DISTRICT PAYROLL $ 5,248,908.06
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
05/01/18 - 05/31/18
PAYROLL
FUND 9410
FUND 9433
FUND 9447
23
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Acceptance of Donations Item
Number: 11.B.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 1
BACKGROUND
The industrial technology department received a variety of machine shop tools and measuring equipment from
Donald L’Allier. The equipment is intended for use in the machining and manufacturing program to further the skills
and experience of students performing hand-on training.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees accept a variety of machine shop tools and measuring equipment from
Donald L’Allier.
24
Administrator Initiating Item:
Robert Curry Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Part-time Faculty Appointments, Regular Faculty Overload Assignments
and Special Assignments/Stipends
Item
Number: 11.C.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 9
BACKGROUND
Credit and noncredit instruction and non-instructional assignments for part-time faculty and overload and special
assignments/stipends for regular full-time faculty are recommended for the time periods designated on the attached
list, as per the California Education Code, Section 87482.5.
FISCAL IMPACT
Budgeted for the 2017-2018 and 2018-2019 fiscal year.
RECOMMENDATION
Staff recommends that the board of trustees approve the attached list of part-time faculty appointments and regular
faculty overload and special assignments/stipends.
25
PART-TIME FACULTY ASSIGNMENTS - CREDIT
SPRING 2018
INSTRUCTOR CRN COURSE COURSE NAME FTE
LAW ENFORCEMENT
Hutton, Trevor 42380 LE 320 Basic Law Enforcement Academy .059
26
PART-TIME FACULTY ASSIGNMENTS - CREDIT
SUMMER 2018
INSTRUCTOR CRN COURSE COURSE NAME FTE COUNSELING
Garcia, Beverly Assigned Counselor EOPS Program .226
Pena-Rico, Edualdo Assigned Counselor Student Equity .095
Teniente, Cecelia Assigned Counselor CARE Program .044
Teniente, Cecelia Assigned Counselor EOPS Program .044
West, Veronica Assigned Counselor Student Equity .166
EMERGENCY MEDICAL SERVICES
Roehl, Susan 10829 EMS 306 CPR for Healthcare Providers .033
Schuetz-Jones, Deborah 10232 EMS 306 CPR for Healthcare Providers .033
LAW ENFORCEMENT
Bianchi, Catherine 10663 LE 320 Basic Law Enforcement Academy .025
Foley, Stephen 10663 LE 320 Basic Law Enforcement Academy .025
Neumann, Timothy 10812 LE 318 Traffic Collision Invest. .162
Reyes, Geronimo 10663 LE 320 Basic Law Enforcement Academy .066
PHYSICAL EDUCATION
Clark, Jada 10126 PE 132 Cardio Kickboxing .151
Claverie, Kellie 10715 PE 140 Physical Fitness Laboratory .071
27
PART-TIME FACULTY ASSIGNMENTS - NONCREDIT
SUMMER 2018
INSTRUCTOR CRN COURSE COURSE NAME FTE ENGLISH AS A SECOND LANGUAGE
Elliott, Barbara 10834 NESL 7001 Intro to English A1 .162
Suarez Guzman,
Anabel
10738 NESL 7000 Intro to English Pre-A .162
28
FACULTY ASSIGNMENTS
FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT
Adams, Kate Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Auten, Diane Annual program update for Speech program, spring 2018
per faculty agreement, to be split with Jennifer Schroeder
and Andrea Sanders (3/1 - 4/1/18).
$83.34
Allegre, Marla Compensation as an existing co-chair (College Council)
for spring 2018 at the daily prorated amount of 4 days.
Payment based on full-time faculty agreement 16.7.1.b.
(1/22/18 - 5/23-18).
$2,306.04
Bates, Sheri New Course Development: REC 109. Course
Modification: Kinesiology AST Program (12/12/16 -
5/5/17).
$400.00
Bates, Sheri Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Beckelhymer, Kat Annual program update for NC Basic Skills/Citizenship
program, spring 2018 semester. Agreed upon payment:
per the faculty agreement, $250 (4/17/18 - 4/30/18).
$250.00
Bierly, Gary Course Modification: HIST 108, HIST 102, HIST 104,
HIST 107, HIST 118 (spring 2018).
$750.00
Bierly, Gary Compensation as an existing co-chair (Budget) for spring
2018 at the daily prorated amount of 3 days. Payment
based on full-time faculty agreement 16.7.1.b. (1/22/18 -
5/23/18).
$1,729.53
Bisson, Christine Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Camarena, Juan Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/4/18).
$464.96
Camarena, Juan Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/7/18).
$464.96
Camarena, Juan Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/14 & 6/15/2018).
$929.92
Campos, Lainey Compiled user feedback, corresponded with Christian
and test changes, edited DW training guides, tested
changes in DW, forwarding recommendations to
Christian, prep time for PT counselor training,
corresponded with Christian, test changes, finalized
guides with adjustments made following SIG updates and
incorporating user recommendations (3/6, 3/7, 3/9, 3/14,
& 3/16/18).
$548.55
Dal Bello, Dom Compensation as an existing co-chair (Institutional
Effectiveness Council) for spring 2018 at the daily
prorated amount of 4 days. Payment based on full-time
faculty agreement 16.7.1.b. (1/22/18 - 5/23/18).
$2,130.12
29
FACULTY ASSIGNMENTS
FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT
Darwin, Brent Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Day, Alan Provided EVOC Perishable Skills Training via Not-for-
Credit Education (6/4/18).
$483.84
Day, Alan Provided EVOC training for PG&E via Not-for-Credit
Contract Education (6/5/18).
$483.84
Day, Alan Provided EVOC training for PG&E via Not-for-Credit
Contract Education (6/6/18).
$483.84
Day, Alan Provided EVOC Perishable Skills Training via Not-for-
Credit Contract Education (6/7/18).
$483.84
Day, Alan Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/12/18 - 6/15/2018).
$1,935.36
Dickel, Jason Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/4/18).
$229.68
Dickel, Jason Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/7/18).
$459.36
Freeland, Clint Men's Support Group meetings and preparation (4/13,
4/27, & 5/11/18).
$829.26
Gonzales, Richard To provide Not-for-Credit safety training for fire agency
employees via Contract Education (4/9/18 - 4/10/18).
$1,010.40
Guido Brunet, Melanie Ms. Brunet will work in the Writing Center for Study-a-
Thon. (5/17/18 & 5/21/18).
$413.28
Headtke, Kathy Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Hernandez, David Men's Support Group meetings and preparation (4/13,
4/27, & 5/11/18).
$638.10
Hood, John Annual program update for Art program, spring semester.
Agreed upon payment: per the faculty agreement, $250
(1/25/18 - 4/23/18).
$250.00
Janatsch, Bruce Fire control officer for Diablo Canyon FD live burn
training (5/21, 5/23, & 5/24/18).
$1,205.82
Jozwiak, Jennifer Course Modification: ANTH 105, ENGL 105 (10/2/17 -
2/8/18).
$300.00
Keiser, Andria Course Modification: NESL 7060 (Fall 2017 & Spring
2018).
$150.00
Keiser, Andria Annual program update for Noncredit ESL program,
spring 2018 semester. Agreed upon payment: per the
faculty agreement, $250 (spring 2018).
$250.00
Keiser, Andria Recruit, hire, and prepare materials for embedded
tutors/facilitators; tailor and format noncredit ESL
embedded tutor instructor and student surveys (5/29/18 -
6/29/18).
$1,696.95
Knight, Julie New Course Development: BASK 7015 (8/15/18 -
10/15/17).
$250.00
Knight, Julie 2018 Annual update for English (4/2018). $250.00
Knight, Julie 2018 Annual update for Reading (5/2018). $250.00
30
FACULTY ASSIGNMENTS
FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT
Koch, Alfredo Course Modification: AG 302, AG 310, AG 311, AG
125. Program Modification: Wine Business (5/1/17 -
3/13/18).
$750.00
Kopecky, Susannah Ms. Kopecky will work in the Writing Center for Study-
a-Thon (5/16/18).
$139.38
Lemaire, Neal Non-instructional coordination duties for Core Custody
Academy for Summer 2018 (6/18/18 - 6/22/18 &
6/27/18 - 6/29/18).
$1,468.40
Lucas, Ann Compensation as an existing co-chair (Facilities Council)
for spring 2018 at the daily prorated amount of 4 days.
Payment based on full-time faculty agreement 16.7.1.b
(1/22/18 - 5/23/18).
$2,130.12
Marquez, Gabriel Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Marsalek, Lisa Complete 2017-2018 Student Services Program Review
Annual Update. Agreed upon payment: per the faculty
agreement, $250 (1/2018 - 4/2018).
$250.00
Maxwell, Lydia Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Messina, Michael Completion of 2018 program review annual update for:
Noncredit Vocational Education program. Agreed upon
payment: per the faculty agreement, Article 14.6.6.1:
$250.00 (spring 2018).
$250.00
Millan, Jose Coordination for spring 2018 Bridges to Success,
coordination/facilitating of Bridges meeting/SGID from
Bridges/Outreach (5/18/18).
$348.10
Millan, Jose Estudiantes Unidos (2/21, 2/22, 2/28, & 3/1/18). $452.53
Miller, Steve Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/4/18).
$502.64
Miller, Steve Provided EVOC training for PG&E via Not-for-Credit
Contract Education (6/5/18).
$502.64
Miller, Steve Provided EVOC training for PG&E via Not-for-Credit
Contract Education (6/6/18).
$502.64
Miller, Steve Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/7/18).
$502.64
Morales, Mayra Estudiantes Unidos (2/21, 2/22, 2/28, & 3/1/18). $634.14
Mosson, Leslie Participated in study-a-thon (5/17/18). $47.77
Navarrette, Ricardo Men's Support Group planning meetings and workshops
(4/2 - 5/25/18).
$765.82
Nelson, Mary Pat Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Pendleton, Kim Study-a-thon at Lompoc Valley Center (5/17/18). $134.64
Pendleton, Kim Participated in Study-a-thon at Santa Maria Campus
(5/16, 5/17, & 5/21/18).
$359.04
Perales, Carissa Complete 2017-2018 Student Services Program Review
Annual Update for Counseling Department. Agreed upon
$83.33
31
FACULTY ASSIGNMENTS
FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT
payment: per the faculty agreement, $250 - split between
3 faculty members (1/2018 - 4/2018).
Perkins, Michael Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/4/18).
$483.84
Perkins, Michael Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/12 - 6/15/2018).
$1,935.36
Perkins, Michael Non-Instructional: (Summer 2018) Move and reconstruct
the LE program scenario village (6/25/18).
$305.60
Ramirez, Antonio Estudiantes Unidos (2/21, 2/22, 2/28, & 3/1/18). $475.15
Raybould-Rodgers, Julia New Course Development: ENGL 112 (spring 2018). $250.00
Raybould-Rodgers, Julia Compensation as an existing co-chair (Student Learning
Council) for spring 2018 at the daily prorated amount of
4 days. Payment based on full-time faculty agreement
16.7.1.b. (1/22/18 - 5/23/18).
$1,907.04
Reid, Robert Provided EVOC Perishable Skills Training via Not-for-
Credit Contract (6/4/18).
$475.92
Reid, Robert Provided EVOC training to PG&E via Not-for-Credit
Contract Education (6/5/18).
$475.92
Reid, Robert Provided EVOC training to PG&E via Not-for-Credit
Contract Education (6/6/18).
$475.92
Reid, Robert Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/7/18).
$475.92
Reid, Robert Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/11/18 - 6/15/2018).
$2,379.60
Reid, Robert Non-Instructional: Coordination and scheduling for
Perishable Skills Program (not-for-credit) classes
Summer 2018 (6/18/18).
$306.16
Reid, Robert Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/19/18).
$475.92
Reid, Robert Provide Perishable Skills Training for Not-for-Credit via
Contract Education (6/27/18 - 6/29/18).
$1,427.76
Restrepo, Alberto Compensation as an existing co-chair (Technology
Council) for spring 2018, at the daily prorated amount of
3 days. Payment based on full-time faculty agreement
16.7.1.b. (1/22/18 - 5/23/18).
$1,597.59
Roepke, Thesa Compensation as an existing co-chair (Human Resources
Center) for spring 2018 at the daily prorated amount of 4
days. Payment based on full-time faculty agreement
16.7.1.b. (1/22/18 - 5/23/18).
$2,000.08
Sanders, Andrea Spring 2018 stipend to Academic Senate members not
serving on the Technical Review Committee (1/22/18 -
5/23/18).
$800.00
Sanders, Andrea Annual program update for Speech program, spring 2018
per faculty agreement, to be split with Jennifer Schroeder
and Diane Auten (3/1/18 - 4/1/18).
$83.33
Suarez, Hedy Participation in Study-a-Thon event (5/16/18 & 5/21/18). $317.92
32
FACULTY ASSIGNMENTS
FULL-TIME AND PART-TIME FACULTY – STIPENDS
INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT
Tait, Karen Participation in Study-a-Thon event (5/17/18). $102.44
Tuan, Juanita Compensation as an existing co-chair (Student Services
Council) for spring 2018 at the daily prorated amount of
4 days. Payment based on full-time faculty agreement
16.7.1.b. (1/22/18 - 5/23/18).
$2,031.00
Tuan, Juanita Coordinate activities and workshops, provide counseling
support, and collaborate with community programs for
AB 540/Dream Students (spring 2018).
$1,219.50
Vega, Woodrow Provided EVOC Perishable Skills training via Not-for-
Credit Contract Education (6/4/18).
$469.68
Vega, Woodrow Provided EVOC training for the Long Beach Police
Department Academy Not-for-Credit via Contract
Education (6/12/18 - 6/14/18).
$939.36
Wagner, Michael Course Modification: CS111, CS112 (5/2017 - 5/2018). $300.00
Yurasek, James Study-a-thon at Lompoc Valley Center (5/16/18). $41.31
Yurasek, James Participated in Study-a-thon at Santa Maria Campus
(5/21/18).
$123.93
Zepeda, Dayana Coordination of noncredit counseling student recognition
ceremony (5/18/18).
$348.10
Zepeda, Dayana Coordination of Bridges to Success May 2018 meetings. $104.43
33
Administrator Initiating Item:
Robert Curry Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Community Services (Fee-Based) Education Courses Item
Number: 11.D.
Strategic
Goal:
Goal IE1: To identify the institutional capacity to fulfill the college
mission Enclosures: Page 1 of 2
BACKGROUND
The following pages list the proposed community services and College for Kids (fee-based) classes for fall 2018.
FISCAL IMPACT
There is no fiscal impact to the district. Fees collected from students support these classes.
RECOMMENDATION
Staff recommends that the board of trustees approve the proposed community services (fee-based) classes for fall 2018.
34
COMMUNITY SERVICES
(FEE-BASED) EDUCATION CLASSES
FALL 2018
Date Class Instructor Fee
8/20-12/5/18 Football Techniques Ages: 16+ Dutra, Kristopher $20
8/20-12/5/18 Physical Fitness Lab Dutra, Kristopher $46
8/20-12/5/18 Sports Techniques Ages: 16+ Staff $20
8/20-12/5/18 Swim Lab Stevens, Chris $46
8/20-12/8/18 Symphonic Band Stoll, Greg $20
8/22-10/10/18 Beginning Yoga Mann, Shandy $32
8/24-10/12/18 Beginning Tai Chi Mann, Shandy $32
8/24-10/12/18 Beginning Yoga Mann, Shandy $32
8/25-10/13/18 CFK Beginning Tennis Ages: 7-17 Ortiz, Patrick $48
9/4-12/6/18 CFK Advanced Ballet/Pointe Ages 12-18 Grimnes, Courtney $324
9/4-12/6/18 CFK Advanced Hip-Hop & Jazz Ages: 14-18 Andrade, Cecelia $216
9/4-12/6/18 CFK Beginning Hip-Hop/Jazz Ages 10-14 Andrade, Cecelia $216
9/4-12/6/18 CFK Beginning Pointe Ages 12-18 Grimnes, Courtney $108
9/4-12/6/18 CFK Intermediate Ballet II Ages 10-18 Grimnes, Courtney $216
9/4-12/6/18 CFK Intermediate Pointe Ages 12-18 Grimnes, Courtney $108
9/4-12/6/18 CFK Intermediate/Advanced Ballet Ages 12-18 Grimnes, Courtney $268
9/5-12/5/18 CFK Beginning Ballet I Ages 6-12 Yolar-Groppetti, Madison $208
9/5-12/5/18 CFK Beginning Ballet II Ages 7-13 Grimnes, Courtney $208
9/5-12/5/18 CFK Intermediate/Adv. Contemporary Dance Ages 11-18 Yolar-Groppetti, Madison $208
9/5-12/5/18 CFK Intermediate Ballet I Grimnes, Courtney $208
9/5-12/5/18 CFK Intermediate Hip-Hop & Jazz Ages 10-14 Andrade, Cecelia $208
9/8-12/8/18 CFK Beginning/Intermediate Ballet Folklorico Ages 10-15 Vega, Marlene $104
9/8-12/8/18 CFK Begining/Intermediate Ballet Folklorico Ages 6-9 Vega, Marlene $104
9/8-12/8/18 CFK Beginning Tap Ages 6-12 Yolar-Groppetti, Madison $104
9/8-12/8/18 CFK Intermediate Tap Ages: 10-18 Yolar-Groppetti, Madison $104
35
COMMUNITY SERVICES
(FEE-BASED) EDUCATION CLASSES
FALL 2018
9/8-12/8/18 CFK Introduction to Ballet Ages 4-5 Yolar-Groppetti, Madison $78
9/8-12/8/18 CFK Introduction to Hip-Hop & Jazz Funk Ages 4-5 Andrade, Cecelia $78
9/8-12/8/18 CFK Strength & Endurance for Dancers Ages: 10-18 Andrade, Cecelia $104
9/15-9/29/18 Beekeeping: Diseases/Parasites Hupp, John $54
9/22-12/8/18 CFK Nutcracker Production Ages: 6-18 Grimnes, Courtney $100
9/22-12/8/18 CFK Youth Dance Company Ages: 12-18 Grimnes, Courtney $110
10/1-10/22/18 Introduction to Homeopathy Talkin, Helen $48
10/8-10/29/18 Awaking the Consciousness Hupp, John $48
10/11/18 Loan Signing Specialist Masters Notary Academy $36
10/12-10/13/18 Authentic Tamale Making Rivera, Griselda $48
10/13/18 Become a CA Notary Public Masters Notary Academy $65
10/13-10/27/18 Honey Harvesting & Packaging Hupp, John $54
10/20-12/8/18 CFK Beginning Tennis Ages: 7-17 Ortiz, Patrick $42
10/23-10/25/18 BAR Smog Update Training Leonard, Richard $250
10/26-10/26/18 Day of the Dead Makeup Tutorial Garvin, Christina $24
10/27-10/27/18 Day of the Dead Makeup Tutorial Garvin, Christina $24
36
Administrator Initiating Item: Nohemy Ornelas
Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Second Reading: Revised Board Policy 5500, Standards of Student Conduct
Item Number:
11.E.
Strategic Goal:
Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 2
BACKGROUND
Revised board policy 5500, Standards of Student Conduct, includes new legal standards on sexual harassment, assault and exploitation, academic honesty, and use of recording devices in a learning environment. The policy has been vetted through the shared governance process.
The revised board policy 5500, Standards of Student Conduct, was submitted for the Board’s review on June 12, 2018. It is being presented to the board of trustees for adoption.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees adopt revised Board Policy 5500, Standards of Student Conduct, as submitted.
37
8497431.2 AL090-001
BP 5500
Allan Hancock Joint Community College District Board Policy
Chapter 5 – Student Services
BP 5500 STANDARDS OF STUDENT CONDUCT The Superintendent/President shall establish procedures for the imposition of discipline on students in accordance with the requirements for due process of the federal and state law and regulations. The procedures shall clearly define the conduct that is subject to discipline and shall identify potential disciplinary actions, including but not limited to the removal, suspension, or expulsion of a student. The Board of Trustees shall consider any recommendation from the Superintendent/ President for expulsion. The Board shall consider an expulsion recommendation in closed session unless the student requests that the matter be considered in a public meeting. Final action by the Board on the expulsion shall be taken at a public meeting.
The Standards of Student Conduct and disciplinary procedures shall be made widely available to students through the college catalog and other means.
References: Education Code Sections 66300, 66301, and 72122; WASC/ACCJC Accreditation Standards I.C.8 and 10
Adopted: 3/17/15
(This is a new policy)
38
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject:
Short-Term/On-Call, Substitute, and Professional Expert Appointments
Exempt from Classified Service
Item
Number: 11.F.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 4
BACKGROUND
The college hires substitutes, short-term/on-call employees, and professional experts exempt from classified service
per Education Code Section 88003. The following appointments are contingent upon availability of funding and the
ending dates could change based on district need.
Professional Experts:
Name Position Title Dates Duties/Responsibilities Hourly
Rate
Bernardino, Wendy Test Administrator 7/1/18 – 12/31/18 Assist Testing Center
administering START and
CELSA and proctor exams,
student services
$18.81
Sims, Nathan Test Administrator *7/1/18 – 6/30/19 Assist Testing Center
administering START and
CELSA and proctor exams
at LVC and Santa Maria
Campus, student services
$18.81
*Corected ending date
FISCAL IMPACT
Assignments for the 2017-2018 fiscal year are included in the 2017-2018 fiscal year budget.
Assignments for the 2018-2019 fiscal year will be included in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the short-term/on-call, substitute, and professional expert
appointments exempt from classified service as presented.
39 Revised
Short-Term/On-Call:
Name Position Title Dates Duties/Responsibilities Hourly
Rate
Casteanos, Aaron Instructional Aide IV 8/13/18 – 5/7/19 Assist with dance rehearsals,
attendance, and production,
fine arts
$18.81
Escobedo, Oscar Program Assistant III 7/1/18 – 12/31/18 Assist students with
appointment scheduling,
completion of forms and
applications and other 3SP
services
$15.59
Espinoza, Christine Program Assistant V 7/1/18 – 12/31/18 Assist Cooperative Work
Experience (CWE) program
per new contract language
and Education Code
$25.00
Gropetti, Madison
Yolar
Instructional Aide IV 8/13/18 – 5/7/19 Assist with dance rehearsals,
attendance, and production,
fine arts
$18.81
Hall, Terilyn Program Assistant V 7/1/18 – 6/30/19 Assist with short-term
projects during software
transitions, human resources
$25.00
Huffer, Bridget Instructional Aide IV 8/13/18 – 5/7/19 Assist with dance rehearsals,
attendance, and production,
fine arts
$18.81
Jacobs, Rebecca Program Assistant V 7/1/18 – 12/31/18 Provide outreach services
for job placement, student
services
$25.00
Mendoza-Atilano,
Lizbeth
Program Specialist 7/1/18 – 6/30/19 Assist with outreach
activities, Cal-SOAP
$20.00
Motenko, Josh Program Assistant III 7/1/18 – 6/30/19 Statistician; score board
keeper; clock operator;
announcer; video/camera
operator; event manager;
broadcasting, kinesiology,
recreation and athletics
$15.59
Nievez, Minerva Program Assistant III 7/1/18 – 6/30/19 Assist with outreach
activities, Cal-SOAP
$15.59
Ruiz, Saul Program Specialist 7/1/18 – 6/30/19 Assist with outreach
activities, Cal-SOAP
$20.00
Santos, Itzelt Program Specialist 7/1/18 – 6/30/19 Assist with outreach
activities, Cal-SOAP
$20.00
Vazquez, Yesenia Program Specialist 7/1/18 – 6/30/19 Assist with outreach
activities, Cal-SOAP
$20.00
(Continued)
40 Revised
Substitutes:
Name Position Title Dates Duties/Responsibilities Hourly
Rate
Benckert, Ashley Office Services
Technician I
7/1/18 – 10/5/18 Substitute during
recruitment, up to 100 days,
EOPS/CARE/CAFYES &
CalWORKs
$16.33
Bernal Campos,
Ignacio
Custodial Substitute I
(daytime)
7/2/18 – 6/30/19 On-call substitute for
vacation, sick leave, or
vacancy, facilities
$11.03
Davis, Joanna Student Success
Outreach Retention
Specialist
7/1/18 – 12/31/18 Substitute during
recruitment, up to 100 days,
student services
$21.01
Griggs, Azhane Public Safety Support
Technician I
7/1/18 – 7/31/18 Substitute during
recruitment, up to 100 days,
public safety
$16.33
Hernandez, Jeremiah CAFYES/CARE
Specialist
7/1/18 – 10/5/18 Substitute during
recruitment, up to 100 days,
EOPS/CARE/CAFYES &
CalWORKs
$20.41
Kinnick, Niles Custodial Substitute I
(evening)
7/2/18 – 6/30/19 On-call substitute for
vacation, sick leave, or
vacancy, facilities
$11.03
Regalado, Sarina Program Assistant V 6/11/18 – 6/28/18
7/1/18 – 8/3/18
Temporary classroom
coverage for summer 2018
(preschool), Children’s
Center
$25.00
Harney, Ashley Campus Safety Officer 7/1/18 – 12/31/18 Substitute during
recruitment, up to 100 days,
campus police
$17.45
Miller, Derrick Equipment Specialist
II
7/1/18 – 12/31/18 Substitute during
recruitment, up to 100 days,
public safety
$21.01
Young, Christa Public Safety Support
Technician I
7/1/18 – 7/31/18 Substitute during
recruitment, up to 100 days,
public safety
$16.33
Short-Term/On-Call:
EMS, Fire, Law Enforcement Programs
Police and Fire Academy tactical officers, program assistants, and program specialists are limited in the number of
days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer
may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The
academy needs flexibility to schedule tactical officers as they are available; for instance, if a fire officer is scheduled
to work in a class on a certain day but is called to fight a fire that day, another officer is called to fill in. There is no
way to accurately predict how many hours each officer may work during the academic year. The total available
budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the
entire group of tactical officers.
(Continued)
41 Revised
Fire, Safety and EMS,
Law Enforcement Programs:
Positions: Instructional Aide I
Instructional Aide II
Instructional Aide III
Instructional Aide IV
Instructional Aide V
Instructional Aide VI
Hrly Rate $10.50
$14.00
$15.59
$18.81
$25.00
$35.00
Max Hrs
Not more than 40 hours/weekly
and/or
999 hours fiscally
Max Days
170 days within the Fiscal Year
On-Call: Program Assistant I, III, IV, V, and VI:
Name Position Title Dates Duties/Responsibilities
Capshaw, Charles Instructional Aide IV 7/1/18 – 6/30/19 See Short-Term/On-Call
Appointments – EMS, Fire, Law
Enforcement Programs
Orr, Howard Instructional Aide V 7/1/18 – 6/30/19 See Short-Term/On-Call
Appointments – EMS, Fire, Law
Enforcement Programs
Pucciarelli, William Instructional Aide V 9/1/18 – 6/30/19 See Short-Term/On-Call
Appointments – EMS, Fire, Law
Enforcement Programs
Warburg, Zachary Instructional Aide III 7/1/18 – 6/30/19 See Short-Term/On-Call
Appointments – EMS, Fire, Law
Enforcement Programs
Additions/Revisions
Substitutes:
Name Position Title Dates Duties/Responsibilities Hourly
Rate
Griggs, Azhane Support Technician I 7/1/18 – 7/31/18 Substitute during
recruitment, up to 100 days,
public safety
$16.33
Perez, Kenia Human Resources
Assistant
7/2/18 – 12/31/18 Substitute while employee is
on temporary assignment,
human resources
$23.92
Rivera, Danielle Program Technician 7/23/18 – 12/31/18 Substitute while employee is
on temporary assignment,
public safety
$19.31
42 Revised
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject:
Appointments, Transfers, and Promotions of Classified Service
Employees
Item
Number: 11.G.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 2
BACKGROUND
The following personnel action is recommended:
Promotion
1. Julia Sokolovska, FROM student services technician II, student services, full time, 12 months, 37 hours weekly,
range 18-E, classified bargaining unit salary schedule 55 TO enrollment/articulation specialist, academic affairs,
full time, 12 months, 37 hours weekly, range 26-B, classified bargaining unit salary schedule 55, effective July
11, 2018.
Reason: New position
(Continued)
FISCAL IMPACT
1. The cost to the unrestricted general fund is approximately $80,203 for the 2018-2019 fiscal year.
2. The cost to the unrestricted general fund is approximately $15,746 for the 2018-2019 fiscal year.
3. The cost to the unrestricted general fund is approximately $5,746 (35 percent) and $10,789 (65 percent) to the
restricted law enforcement skills fund for a total cost of approximately $16,535 for the 2018-2019 fiscal year.
These costs will be included in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the promotion of Julia Sokolovska, enrollment/articulation
specialist, academic affairs, effective July 11, 2018; and approve the appointments of Jessica Mesa-DeLuna, public
safety support technician I, public safety, effective August 1, 2018; and Azhane Griggs, public safety support
technician I, public safety, effective August 1, 2018.
43-1 Revised
Appointments
2. Jessica Mesa-DeLuna, public safety support technician I (fire, environmental health & safety and emergency
medical services (EMS), public safety, part time, 12 months, 19.5 hours weekly, range 12-A (pro-rated at .5270),
classified bargaining unit salary schedule, effective August 1, 2018.
Reason: Ms. Mesa-DeLuna replaces Megan Lizalde, who resigned, effective March 16, 2018.
3. Azhane Griggs, public safety support technician I (law enforcement), public safety, part time, 19.5 hours weekly,
range 12-B (pro-rated at .5270), classified bargaining unit salary schedule, effective August 1, 2018.
Reason: Ms. Griggs replaces Maribel Limon, who was promoted to admissions and records technician I,
admissions and records, effective May 1, 2018.
43-2 Revised
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject:
Appointment of Tenure-Track Faculty Member Item
Number: 11.H.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1
BACKGROUND
The following personnel action is recommended:
Appointment
Susan Roehl, assistant professor, emergency medical services, public safety, full time, 10 months, 175 days, tenure-
track faculty, column II step 5, full-time faculty salary schedule, effective August 15, 2018.
Reason: Ms. Roehl replaces Michael Messina, who retired, effective June 30, 2018.
Ms. Roehl earned an associate of science degree in nursing (ADN) at Santa Barbara City College, Santa Barbara,
California. She has been interim full-time faculty in emergency medical services (EMS) at Allan Hancock College
from August 2017 to August 2018; and she was EMS part-time faculty at Allan Hancock College from August 2016
to August 2017. Ms. Roehl has been EMS educator for Santa Maria City Fire Department from January 2013 to
current; and she is owner/educator of Educated Nurses Win, Santa Maria, California from January 2008 to current.
She was Outreach Educator for CALSTAR (California Shock/Trauma Air Rescue) Outreach Education, McClellan,
California, from May 2013 to March 2017; and she was a flight nurse for CALSTAR, Santa Maria, California from
May 2003 to March 2017. She was Clinical Educator for critical care/emergency at Marian Medical Center, Santa
Maria, California, from May 1999 to December 2005; and she was a registered nurse (RN) in the emergency
department at Marian Medical Center, Santa Maria, California, from May 1998 to December 1999. From January
1992 to May 1998, Ms. Roehl was a registered nurse (RN) at Harborview Regional Level I Trauma Center, Seattle,
Washington; and she was registered nurse (RN) at Santa Barbara Cottage Hospital, Santa Barbara, California, from
July 1988 to December 1991.
FISCAL IMPACT
The cost to the unrestricted general fund is approximately $92,892 for the 2018-2019 fiscal year and will be included
in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the appointment of Susan Roehl, assistant professor, emergency
medical services, public safety, effective August 15, 2018.
44 Revised
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Out-of-Classification Assignments of Classified Service Employees Item
Number: 11.I.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 4
BACKGROUND
In accordance with Education Code 88010, the following out-of-classification assignments are recommended to the
classified services:
1. Cynthia Wheeler, FROM administrative assistant II, summer & evening, academic affairs, full time, 12 months, 37
hours weekly, range 18-E, classified bargaining unit salary schedule 55 TO administrative assistant II, summer &
evening, academic affairs, full time, 12 months, 37 hours weekly, range 28-A, classified bargaining unit salary
schedule 55, retroactive to July 1, 2018 through June 30, 2019, or earlier per district need.
(Continued)
FISCAL IMPACT ON PAGE 4
RECOMMENDATION
Staff recommends that the board of trustees approve the continuation of out-of-classification assignments of Cynthia
Wheeler, administrative assistant II, summer & evening, academic affairs, retroactive to July 1, 2018 through June 30,
2019, or earlier per district need; Rhiannon Turnquist, human resources assistant, human resources, retroactive to July
1, 2018 through December 31, 2018, or earlier per district need; and Monique Fernandez, coordinator of assessment,
testing center, student services, retroactive to July 1, 2018 through December 31, 2018, or earlier per district need;
approve the out-of-classification assignments of Lizabeth Phillips, coordinator, recruitment, human resources,
retroactive to June 21, 2018 through June 30, 2018 and July 1, 2018 through December 31, 2018, or earlier per district
need; Jessica Parker, coordinator, employee relations/classifications, human resources, retroactive to June 21, 2018
through June 30, 2018 and July 1, 2018 through December 31, 2018, or earlier per district need; Sharan Kelly,
coordinator, human resources/professional development, human resources, retroactive to June 21, 2018 through June
30, 2018 and July 1, 2018 through December 31, 2018, or earlier per district need; Aimee Camacho administrative
assistant V, administrative services, retroactive to July 1, 2018 through December 31, 2018, or earlier per district
need; Keli Seyfert, supervisor, auxiliary accounting, retroactive to July 1, 2018 through December 31, 2018, or earlier
per district need; Roschelle Allen, budget analyst, administrative services, retroactive to July 1, 2018 through
December 31, 2018, or earlier per district need; Carmen Camacho, executive assistant to the superintendent/president
and board of trustees, retroactive to July 1, 2018 through December 31, 2018, or earlier per district need; approve the
continuation of out-of-classification out of bargaining unit assignments of Celestina Middleton, coordinator, employee
relations/classifications, human resources, retroactive to July 1, 2018 through December 31, 2018, or earlier per
district need; and Stefanie Aye, coordinator, recruitment, human resources, retroactive to July 1, 2018 through
December 31, 2018, or earlier per district need; and approve the out-of-classification out of bargaining unit
assignment of Andrew Specht, interim director, information technology services, retroactive to July 3, 2018 through
December 31, 2018, or earlier per district need.
45
Reason: This is a continuation of the temporary out-of-classification assignment approved at the regular board of
trustees meeting on August 14, 2017. Ms. Wheeler will continue to perform duties of the coordinator, cosmetology
program. Ms. Wheeler will return to her regular assignment, effective July 1, 2019, or earlier per district need.
2. Rhiannon Turnquist, FROM program technician, public safety department, full time, 12 months, 37 hours weekly,
range 17-B, classified bargaining unit salary schedule 55 TO human resources assistant, human resources, full
time, 12 months, 37 hours weekly, range 25-A, classified bargaining unit salary schedule 55, retroactive to July 1,
2018 through December 31, 2018, or earlier per district need.
Reason: This is a continuation of the out-of-classification assignment approved at the regular board of trustees
meeting on April 10, 2018. Ms. Turnquist continues to replace an employee who is working out-of-class on a
temporary assignment. Ms. Turnquist will return to her regular assignment effective January 1, 2019, or earlier
per district need.
3. Monique Fernandez, FROM testing specialist, testing center, student services, full time, 12 months, 37 hours
weekly, range 20-E, classified bargaining unit salary schedule 55 TO coordinator of assessment, testing center,
student services, full time, 12 months, 37 hours weekly, range 28-B, classified bargaining unit salary schedule 55,
retroactive to July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: This is a continuation of the out-of-classification assignment approved at the regular board of trustees
meeting on June 12, 2018. Ms. Fernandez has assumed additional responsibilities of the coordinator of assessment
due to retirement of the previous incumbent. Ms. Fernandez will return to her regular assignment effective
January 1, 2019, or earlier per district need.
4. Lizabeth Phillips, FROM coordinator, recruitment, human resources, full time, 12 months 40 hours weekly, range
4-C, supervisory/confidential salary schedule TO coordinator, recruitment, human resources, full time, 12 months
40 hours weekly, range 4-C plus ten percent, supervisory/confidential salary schedule, retroactive to June 21,
2018 through June 30, 2018 and July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: Ms. Phillips is performing duties outside of her job description due to the resignation of Kelly
Underwood, director, human resources, effective July 1, 2018. Ms. Phillips will return to her regular assignment
effective January 1, 2019, or earlier per district need.
5. Jessica Parker, FROM coordinator, employee relations/classifications, human resources, full time, 12 months 40
hours weekly, range 4-B, supervisory/confidential salary schedule TO coordinator, employee
relations/classifications, human resources, full time, 12 months, 40 hours weekly, range 4-B plus ten percent,
supervisory/confidential salary schedule, retroactive to June 21, 2018 through June 30, 2018 and July 1, 2018
through December 31, 2018, or earlier per district need.
Reason: Ms. Parker is performing duties outside of her job description due to the resignation of Kelly Underwood,
director, human resources, effective July 1, 2018. Ms. Parker will return to her regular assignment effective
January 1, 2019, or earlier per district need.
6. Sharan Kelly, FROM coordinator, human resources/professional development, human resources, full time, 12
months, 40 hours weekly, range 4-C, supervisory/confidential salary schedule TO coordinator, human
resources/professional development, human resources, full time, 12 months, 40 hours weekly, range 4-C plus ten
percent, supervisory/confidential salary schedule, retroactive to June 21, 2018 through June 30, 2018 and July 1,
2018 through December 31, 2018, or earlier per district need.
Reason: Ms. Kelly is performing duties outside of her job description due to the resignation of Kelly Underwood,
director, human resources, effective July 1, 2018. Ms. Kelly will return to her regular assignment effective
January 1, 2019, or earlier per district need.
(Continued)
46
7. Aimee Camacho, FROM administrative assistant V, administrative services, full time, 12 months, 37 hours
weekly, range 29-C, classified bargaining unit salary schedule 55 TO administrative assistant V, administrative
services, full time, 12 months, 37 hours weekly, range 29-C plus five percent, classified bargaining unit salary
schedule 55, retroactive to July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: Ms. Camacho is performing duties outside of her job description due to the retirement of Michael Black,
associate superintendent/vice president, finance and administration, effective June 30, 2018. Ms. Camacho will
return to her regular assignment effective January 1, 2019, or earlier per district need.
8. Keli Seyfert, FROM supervisor, auxiliary accounting, full time, 12 months, 40 hours weekly, range 4-E,
supervisory/confidential salary schedule TO supervisor, auxiliary accounting, full time, 12 months, 40 hours
weekly, range 4-E plus ten percent, supervisory/confidential salary schedule, retroactive to July 1, 2018 through
December 31, 2018, or earlier per district need.
Reason: Ms. Seyfert is performing duties outside of her job description due to the retirement of Michael Black,
associate superintendent/vice president, finance and administration, effective June 30, 2018. Ms. Seyfert will
return to her regular assignment effective January 1, 2019, or earlier per district need.
9. Roschelle Allen, budget analyst, administrative services, full time, 12 months, 40 hours weekly, range 1-D,
supervisory/confidential salary schedule TO budget analyst, administrative services, full time, 12 months, 40
hours weekly, range 1-D plus ten percent, supervisory/confidential salary schedule, retroactive to July 1, 2018
through December 31, 2018, or earlier per district need.
Reason: Ms. Allen is performing duties outside of her job description due to the retirement of Michael Black,
associate superintendent/vice president, finance and administration, effective June 30, 2018. Ms. Allen will return
to her regular assignment effective January 1, 2019, or earlier per district need.
10. Carmen Camacho, FROM executive assistant to the superintendent/president and board of trustees, full time, 12
months, 40 hours weekly, range 1-D, supervisory/confidential salary schedule TO executive assistant to the
superintendent/president and board of trustees, full time, 12 months, 40 hours weekly, range 1-D plus ten percent,
supervisory/confidential salary schedule, retroactive to July 1, 2018 through December 31, 2018, or earlier per
district need.
Reason: Ms. Camacho is performing duties outside of her current job description. Ms. Camacho will return to her
regular assignment effective January 1, 2019, or earlier per district need.
11. Celestina Middleton, FROM human resources assistant, human resources, full time, 12 months, 37 hours weekly,
range 25-C, classified bargaining unit salary schedule 55 TO interim coordinator, employee
relations/classifications, human resources, full time, 12 months, 40 hours weekly, range 4-A,
supervisory/confidential employees salary schedule, retroactive to July 1, 2018 through December 31, 2018, or
earlier per district need.
Reason: This is a continuation of the out-of-classification out of bargaining unit assignment approved at the
regular board of trustees meeting on March 19, 2018. Ms. Middleton continues to perform duties outside of her
job description assisting with the Banner implementation project. Ms. Middleton will return to her regular
assignment effective January 1, 2019, or earlier per district need.
(Continued)
47
12. Stefanie Aye, FROM human resources assistant, human resources, full time, 12 months, 37 hours weekly, range
25-A, classified bargaining unit salary schedule 55 TO interim coordinator, recruitment, human resources, full
time, 12 months, 40 hours weekly, range 4-A, supervisory/confidential employees salary schedule, retroactive to
July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: This is a continuation of the out-of-classification out of bargaining unit assignment approved at the
regular board of trustees meeting on March 19, 2018. Ms. Aye continues to perform duties outside of her job
description assisting with the Cornerstone software implementation project and coordination of the President’s
Leadership Academy. Ms. Aye will return to her regular assignment effective January 1, 2019, or earlier per
district need.
13. Andrew Specht, system analyst, information technology services, full time, 12 months, 40 hours weekly, range
5-A, classified bargaining unit salary schedule 56 TO interim director, information technology services, full time,
12 months, 40 hours weekly, range 7-A, management salary schedule, retroactive to July 3, 2018 through
December 31, 2018, or earlier per district need.
Reason: Mr. Specht is filling the vacancy of Carol Moore, who retired, effective July 3, 2018. This is an out-of-
classification out of bargaining unit assignment. Mr. Specht will return to his regular position effective January 1,
2019, or earlier per district need.
FISCAL IMPACT
1. The cost to the unrestricted general fund is approximately $5,833 for the 2018-2019 fiscal year.
2. The cost to the unrestricted general fund is approximately $4,465 for the 2018-2019 fiscal year.
3. The cost to the unrestricted general fund is approximately $2,006 (80 percent) and the cost to the Student Success
and Support Program (3SP) is approximately $501 (20 percent) for a total cost of approximately $2,507 for the
2018-2019 fiscal year.
4. The cost to the unrestricted general fund is approximately $326 for the 2017-2018 fiscal year and approximately
$6,243 for the 2018-2019 fiscal year.
5. The cost to the unrestricted general fund is approximately $310 for the 2017-2018 fiscal year and approximately
$5,663 for the 2018-2019 fiscal year.
6. The cost to the unrestricted general fund is approximately $326 for the 2017-2018 fiscal year and approximately
$5,946 for the 2018-2019 fiscal year.
7. The cost to the unrestricted general fund is approximately $1,833 for the 2018-2019 fiscal year.
8. The cost to the unrestricted general fund is approximately $6,556 for the 2018-2019 fiscal year.
9. The cost to the unrestricted general fund is approximately $7,610 for the 2018-2019 fiscal year.
10. The cost to the unrestricted general fund is approximately $7,589 for the 2018-2019 fiscal year.
11. The cost to the unrestricted general fund is approximately $24,384 for the 2018-2019 fiscal year.
12. The cost to the unrestricted general fund is approximately $27,129 for the 2018-2019 fiscal year.
13. The cost to the unrestricted general fund is approximately $8,386 for the 2018-2019 fiscal year.
The costs for the 2017-2018 fiscal year are included in the 2017-2018 fiscal year budget.
The costs for the 2018-2019 fiscal year will be included in the 2018-2019 fiscal year budget.
48
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
CONSENT ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Coaching Appointments and Stipends Item
Number: 11.J.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 2
BACKGROUND
The following personnel actions for coaching appointments and stipends are recommended. The college reserves the
right to cancel any coaching appointment or to reassign the area of service.
Coaching Appointments and Stipends
Head Coaches:
The coaching appointments for the period of August 1, 2018 through May 31, 2019, or earlier per district need.
1. Ashmore, Michael Swimming (W) $8,000
2. Aye, Tyson Basketball (M) $8,000
3. Dutra, Kris Football $9,000
4. Maumausolo, Scia Softball $9,000
5. Molina, Julio Volleyball $9,000
6. Nerelli, Cary Basketball (W) $8,000
7. Quintana, Louie Track (M&W) $9,000
8. Quintana, Louie Cross Country (W) $9,000
9. Stevens, Chris Baseball $9,000
10. Vinnedge, Billy Soccer (M) $8,000
11. Vinnedge, Billy Soccer (W) $8,000
12. Damron, Seth Football $7,000
(Continued)
FISCAL IMPACT
The cost to the unrestricted general fund is approximately $164,269 for the 2018-2019 fiscal year and will be
included in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the coaching appointments and stipends as presented, or earlier
per district need.
49
Assistant Coaches:
The coaching appointments for the period of August 1, 2018 through November 30, 2018, or earlier per district need.
13. Bell, Charlie Water Polo $2,050
14. Oh, Nathaniel Water Polo $2,050
15. Carnine, Keith Volleyball $3,366
16. Darway. Samdra Volleyball $3,366
The coaching appointments for the period of August 1, 2018 through December 31, 2018, or earlier per district need.
17. Pua, Sandy Football $4,000
18. Heather, Tuiloma (George) Football $1,000
19. Maez, Anthony Football $3,500
20. Parker, Joseph Football $2,500
21. Aguilar, Rick Football $8,000
22. Berry, Cody Football $2,000
The coaching appointment for the period of August 1, 2018 through April 30, 2019, or earlier per district need.
23. Kichler, Buddy Soccer (W) $2,500
The coaching appointments for the period of September 1, 2018 through November 30, 2018, or earlier per district need.
24. Ponce, Erubey Soccer (W) $868
25. Ponce, Erubey Soccer (M) $632
26. Vinnedge, Catrina Soccer (W) $800
27. Vinnedge, Catrina Soccer (M) $800
28. Vazquez, Ricardo Soccer (W) $464
The coaching appointment for the period of September 1, 2018 through November 30, 2018, or earlier per district need.
29. Robertson, Dustin Soccer (M) $3,200
The coaching appointments for the period of February 1, 2019 through May 31, 2019, or earlier per district need.
30. Darway, Sandra Volleyball $1,000
31. Carnine, Keith Volleyball $1,000
50
Administrator Initiating Item:
Susan Houghton
Final Disposition
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Resolution 18-29, California Department of Education, General Child
Care and Development Programs
Item
Number: 13.A.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 2
BACKGROUND
California Department of Education, Child Development Division: General Child Care and Development Programs
($312,991)
The college has been notified of funding to support the facilitation of a quality childcare lab program, retain
qualified lab school staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness,
including licensing requirements and accreditation standards for compliance.
(Submitted by Yvon Frazier)
California Department of Education requires the board of trustees to adopt a resolution certifying approval to enter
into contract number CCTR-8253 to receive funds for its child care program.
FISCAL IMPACT
The project will receive $312,991 in funding. This is a one-year project with no matching funds requirement of the
district. The project period is July 1, 2018 - June 30, 2019.
RECOMMENDATION
Staff recommends that the board of trustees adopt Resolution 18-29 certifying the approval of the governing body to enter into contract number CCTR-8253 to receive funds for its child care program.
51
RESOLUTION 18-29
A RESOLUTION OF THE BOARD OF TRUSTEES OF
THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK
COLLEGE CHILD CARE PROGRAM
Whereas, the Allan Hancock College Preschool Program, located at 800 South College Drive, Santa Maria,
California, has been awarded funds to support its child care program; and
Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall
operation of the institution; and
Whereas, the administrative responsibilities for the Child Care Program will be overseen by the dean of academic
affairs and center director; and
Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following
district personnel to act as agents on its behalf:
Kevin G. Walthers, Superintendent/President
Jessica Blazer, Director, Business Servies
Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby
authorizes the college to enter into contract number CCTR-8253 with the California Department of
Education to receive funds that support the operation of a quality child care program and that the persons
who are listed below are authorized to sign the transaction for the Board of Trustees.
Motion to adopt said resolution was made by:
Seconded by:
PASSED AND ADOPTED this 10th day of July, 2018, by the following vote:
AYES:
NOES:
ABSTENTIONS:
STATE OF CALIFORNIA )
COUNTIES OF SANTA BARBARA, )
SAN LUIS OBISPO, AND VENTURA )
I, KEVIN G.WALTHERS, Secretary to the Board of Trustees, Allan Hancock Joint Community College District of
Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the foregoing is a full, true,
and correct copy of a resolution adopted by the said board at a regular meeting held July 10, 2018, by the vote above
stated, which resolution is on file in the office of said board.
______________________________
Secretary to the Board of Trustees
52
Administrator Initiating Item:
Susan Houghton
Final Disposition
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Resolution 18-30, California Department of Education, California
Preschool Program
Item
Number: 13.B.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 2
BACKGROUND
California Department of Education, Child Development Division: California Preschool Program ($242,049)
The college has been notified of funding to support the facilitation of a quality preschool program, retain qualified
preschool staff, and develop curriculum. Funds will also support evaluating the program’s effectiveness, including
licensing requirements and accreditation standards for compliance.
(Submitted by Yvon Frazier)
California Department of Education requires the board of trustees to adopt a resolution certifying approval to enter into
contract number CSPP-8543 to receive funds for its preschool program.
FISCAL IMPACT
The project will receive $242,049 in funding. This is a one-year project with no matching funds requirement of the
district. The project period is July 1, 2018 - June 30, 2019.
RECOMMENDATION Staff recommends that the board of trustees adopt Resolution 18-30 certifying the approval of the governing body to enter into contract number CSPP-8543 to receive funds for its child care program.
53
RESOLUTION 18-30
A RESOLUTION OF THE BOARD OF TRUSTEES OF
THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
ENTERING INTO A GENERAL CENTER CHILD CARE CONTRACT TO SUPPORT THE ALLAN HANCOCK
COLLEGE PRESCHOOL PROGRAM
Whereas, the Allan Hancock College Preschool Program, located at 800 South College Drive, Santa Maria,
California, has been awarded funds to support its child care program; and
Whereas, the superintendent/president, as the chief executive officer of the district, is responsible for the overall
operation of the institution; and
Whereas, the administrative responsibilities for the Preschool Program will be overseen by the dean of academic
affairs and center director; and
Whereas, the Allan Hancock Joint Community College District Board of Trustees delegates authority to the following
district personnel to act as agents on its behalf:
Kevin G. Walthers, Superintendent/President
Jessica Blazer, Director, Business Services
Now, therefore, be it resolved, that the Allan Hancock Joint Community College District Board of Trustees hereby
authorizes the college to enter into contract number CSPP-7540 with the California Department of
Education to receive funds that support the operation of a quality preschool program and that the persons
who are listed below are authorized to sign the transaction for the Board of Trustees.
Motion to adopt said resolution was made by:
Seconded by:
PASSED AND ADOPTED this 10th day of July, 2018, by the following vote:
AYES:
NOES:
ABSTENTIONS:
STATE OF CALIFORNIA )
COUNTIES OF SANTA BARBARA, )
SAN LUIS OBISPO, AND VENTURA )
I, KEVIN G.WALTHERS, Secretary to the Board of Trustees, Allan Hancock Joint Community College District of
Santa Barbara, San Luis Obispo, and Ventura Counties, California, do hereby certify that the foregoing is a full, true,
and correct copy of a resolution adopted by the said board at a regular meeting held July 10, 2018, by the vote above
stated, which resolution is on file in the office of said board.
______________________________
Secretary to the Board of Trustees
54
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Resolution 18-32 Authorization for Payment for Board Member’s
Absence
Item
Number: 13.C.
Strategic
Goal:
Goal IE1: To identify the institutional capacity to fulfill the college
mission Enclosures: Page 1 of 2
BACKGROUND
Pursuant to Education Code Section 72425(d), board members may be paid for meetings when they are absent due to
illness, jury duty, district business or hardship, if the board adopts a resolution verifying that the absence is excused.
The code section reads as follows:
“A member may be paid for any meeting when absent if the board, by resolution duly adopted and included in its
minutes, finds that at the time of the meeting he or she is performing services outside the meeting for the community
college district, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the
board. This compensation shall be a charge against the funds of the district.”
FISCAL IMPACT:
The cost to the district is $240 and was included in the 2017-2018 budget.
RECOMMENDATION:
Staff recommends the adoption of Resolution 18-32 Authorization of Payment for Board Member’s Absence
affirming that Trustee Lahr’s absence from the June 12, 2018 board meeting was of a nature to warrant full payment
to him for that meeting.
55
RESOLUTION 18-32
A RESOLUTION OF THE BOARD OF TRUSTEES OF
THE ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
AUTHORIZATION OF PAYMENT FOR BOARD MEMBER’S ABSENCE
Whereas, Education Code states:
“A member may be paid for any meeting when absent if the board, by resolution duly adopted and
included in its minutes, finds that at the time of the meeting he or she is performing services outside
the meeting for the community college district, he or she was ill or on jury duty, or the absence was
due to a hardship deemed acceptable by the board. This compensation shall be a charge against the
funds of the district.”
Whereas, Trustee Larry Lahr was absent from the board meeting of June 12, 2018 due to illness.
Now, therefore, be it resolved that the Allan Hancock Joint Community College Board of Trustees affirms
that Larry Lahr’s absence on June 12, 2018 from the regularly scheduled board meeting was of a
nature to warrant full payment to him for those meetings.
Adopted this 10th day of July, 2018 on a motion made by Trustee _______, seconded by Trustee ______.
Ayes:
Noes:
Abstentions:
Absent:
CERTIFIED BY AND ATTESTED TO:
______________________________
Secretary to the Board of Trustees
56
Administrator Initiating Item:
Robert Curry Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: District Travel Request Outside of the United States Item
Number: 13.D.
Strategic
Goal: Goal SLS4: Ensure students are focused Enclosures: Page 1 of 1
BACKGROUND
The American Society of Ichthyologists and Herpetologists 2018 conference takes place in Rochester, New York,
July 11-15, 2018. The American Society of Ichthyologists and Herpetologists (ASIH) is an international organization
devoted to the scientific fields of ichthyology and herpetology, with a primary emphasis on increasing knowledge
about fish, amphibians, and reptiles. Knowledge about these organisms is disseminated through publications,
conferences, symposia, and other means, to encourage and support young scientists who will make future advances in
these fields. The programs of ASIH are part of a global effort to interpret, understand and conserve the earth’s natural
diversity and to contribute to the wise use of natural resources for the long-term benefit of humankind. The society’s
annual meetings bring together scientists throughout the world to present original research in the form of papers,
posters and symposia that review broad areas of interest to the advancement of knowledge relating to the diversity,
conservation, and utilization of ichthyologic and herpetological resources.
Bridges to the Baccalaureate student, Ms. Karina Cervantes will be attending the 2018 Joint Meeting of Ichthyologists
and Herpetologists.
FISCAL IMPACT
Estimated to be a maximum of $1,619 from Bridges to the Baccalaureate funds.
RECOMMENDATION
Staff recommends that the board of trustees to approve the authorization to travel for Bridges to the Baccalaureate
student, Ms. Karina Cervantes, in July 2018.
57
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Appointment of Interim Classified Management Employee Item
Number: 13.E.
Strategic
Goal:
Goal IR4: To provide a safe, attractive, and accessible physical
environment that enhances the ability to teach, learn, and work. Enclosures: Page 1 of 1
BACKGROUND
The following personnel action is recommended:
Reappointment
Chris Nartatez, interim district police chief, campus police, full time, 12 months, range 10-F, management salary
schedule, retroactive to July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: This is a continuation of the interim assignment approved at the regular board of trustees meeting on June 12,
2018. Mr. Nartatez is temporarily filling the vacancy due to the resignation of Ronald Schram, effective December 31,
2017.
FISCAL IMPACT
The cost to the unrestricted general fund is approximately $79,462 for the 2018-2019 fiscal year and will be included
in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the temporary re-appointment of Chris Nartatez, interim district
police chief, campus police, retroactive to July 1, 2018 through December 31, 2018, or earlier per district need.
58
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Appointment of Interim Academic Management Employee Item
Number: 13.F.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 1
A recommendation may be made that the board of trustees approve the appointment of interim dean, academic affairs.
If a recommendation is made, a revised board agenda item will be presented.
59
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Appointment of Interim Executive Management Employee Item
Number: 13.G.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 1
A recommendation may be made that the board of trustees approve the appointment of interim associate
superintendent/vice president, finance and administration. If a recommendation is made, a revised board agenda item
will be presented.
60
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Change of Status of Management Employees Item
Number: 13.H.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 1
The following personnel action is recommended:
BACKGROUND
1. Mitchel McCann, FROM , director, law enforcement training, public safety department, full time, 12 months,
range 13-F, management salary schedule TO director, law enforcement training, public safety department, full
time, 12 months, range 13 step F plus ten percent, management salary schedule, retroactive to June 1, 2018
through June 30, 2018 and July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: Mr. McCann has assumed on-site supervision duties at the Lompoc Valley Center due to the resignation
of Frank Ortiz, director of fire, safety, and EMS education, effective May 3, 2018. Mr. McCann will return to his
regular assignment effective January 1, 2019, or earlier per district need.
2. Jessica Blazer, FROM director, business services, full time, 12 months, range 11-F, management salary schedule
TO director, business services, full time, 12 months, range 11-F plus ten percent, management salary schedule,
retroactive to July 1, 2018 through December 31, 2018, or earlier per district need.
Reason: Ms. Blazer is performing duties outside of her job description due to the retirement of Michael Black,
associate superintendent/vice president, finance and administration, effective June 30, 2018. Ms. Blazer will
return to her regular assignment effective January 1, 2019, or earlier per district need.
FISCAL IMPACT
1. The cost to the unrestricted general fund is approximately $945 for the 2017-2018 fiscal year and approximately
$5,667 for the 2018-2019 fiscal year.
2. The cost to the unrestricted general fund is approximately $7,315 for the 2018-2019 fiscal year.
The cost for the 2017-2018 fiscal year is included in the 2017-2018 fiscal year budget.
The costs for the 2018-2019 fiscal year will be included in the 2018-2019 fiscal year budget.
RECOMMENDATION
Staff recommends that the board of trustees approve the temporary change of status of Mitchel McCann, director, law
enforcement training, public safety department, retroactive to June 1, 2018 through June 30, 2018 and July 1, 2018
through December 31, 2018, or earlier per district need; and Jessica Blazer, director, business services, retroactive to
July 1, 2018 through December 31, 2018, or earlier per district need.
61
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject:
Memorandum of Understanding Between the Allan Hancock Joint
Community College District and the California School Employees
Association Chapter #251, Hold Harmless: Community Education
Restructure Employee Pay
Item
Number: 13.I.
Strategic
Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 2
BACKGROUND
On May 8, 2018, the board of trustees approved the restructure of community education, retroactive to May 1, 2018,
pending ratification of the tentative agreement by the California School Employees Association (CSEA) chapter #251.
Despite the agreement between the parties, chapter members voted down the tentative agreement, negating the
restructure and the changes affecting pay and job descriptions of employees. This negation would require the affected
employees pay back the salary advances allocated in May.
In consideration of the mutual promises, conditions, and representations, the district and CSEA met on June 18, 2018
and agreed to maintain the May 1, 2018 effective salary placement of the affected employees while the association
performs its due diligence to propose changes to the job descriptions to address member concerns. The parties also
agreed to leave in place changes to reporting structures for two employees.
The agreement is effective until September 28, 2018, with the intent that this timeline will allow CSEA to take a new
restructure agreement to their members for ratification at its August meeting and for the district to take the revised
restructure to the board of trustees at the regular September meeting.
This Memorandum of Understanding is pending CSEA ratification.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the board of trustees ratify the Memorandum of Understanding (MOU) between the Allan
Hancock Joint Community College District (district) and California School Employees Association (CSEA) Chapter
#251 to hold harmless the employees affected by the community education restructure until September 28, 2018 or
until a revised restructure is agreed to and approved by both parties.
62
Memorandum of Understanding JUN 2 5 20lSbetween
California School Employees Association (CSEA) and its Chapter #251 AHC - H.R"and
Allan Hancock Joint Community College District
Hold Harmless: Gommunity Education Restructure Employee Pay
The parties to this Agreement are the Allan Hancock Joint Community College District ("the District"), and
the California School Employees Association (CSEA) and its Chapter #251 (Chapter).
WHEREAS the parties negotiated and agreed upon the changes to job descriptions and reclassificationof affected employees in the Community Education restructure; and
WHEREAS the Allan Hancock Joint Commtxrity College Board ofTrustees approved the Community Education
restucture tentative agreement at its May regular meeting; and
WHEREAS the changes tothe statm oftheaffectedemployees þay increases)wasmaderetoactiveþ affectivelytoMay 1,2018; and
WHEREAS the despite the agreement between the parties, Chapter members voted down the tentattveagreement on the Community Education restructure; and
WHEREAS the Chapter's "no" vote negates the restructure and the affected employees should move back totheir existing job descriptions and ranges/steps; and
WHEREAS that change would require the affected employees pay back the salary advances allocated inMuy;
NOW, THEREFORE, in consideration of the mutual promises, conditions, and representations containedherein, the parties agree as follows:
l) To maintain the May 1 effective salary placement of the affected employees while the association performsits due diligence to propose changes to the job description to address member concerns.
2) The reporting structure for Rosa Olmedo and Irene Stevens will remain in place (Ms. Olmedo reporting toAndrew Masuda and Irene Stevens reporting to Sofia Ramirez-Gelpi).
This agreement should become effective upon signature by both parties and remain in effect until September
28,2018. The intent of this timeline is to allow CSEA to take a new restructure agreement to the members forratification at its August meeting and for thç District to take it to the Board of Trustees at the regularSeptember meeting.-Agreed to this da1 /F àt/zrt<zbv:
On Behalf of Behalf of CSEA
Lt*'PhyllLabor Representative
On Behalf of Chapter #251
Torey
Superintendent/President
President Chapter #251
63
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Memorandum of Understanding Between the Allan Hancock Joint
Community College District and the California School Employees
Association Chapter #251, Preschool Teachers
Item
Number: 13.J.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 6
BACKGROUND
At the regular board of trustees meeting on March 13, 2018, the board approved a Memorandum of Understanding
(MOU) with the California School Employees Association (CSEA) Chapter # 251 to include the position of preschool
teachers in the classified bargaining unit. This position was released by the Faculty Association in the Memorandum
of Understanding approved by the board on February 13, 2018.
Education Code sections 87357(a)(1) states that “With regard to minimum qualifications for faculty, the board of
governors shall consult with, and rely primarily on the advice and judgement of, the statewide Academic Senate.”
Further, Education Code section 87357(b) states “The board of governors, relying primarily upon the advice and
judgement of the statewide Academic Senate, shall prescribe by regulation a working definition of the term
“discipline” and shall prepare and maintain a list of disciplines that are ‘reasonably related’ to one another….”
The list of faculty disciplines does not include “preschool teacher” as a recognized discipline; therefore, preschool
teachers are not recognized under the Education Code requirements as credentialed personnel (faculty) and by MOU,
moved to the classified unit.
In order to maintain the exempt work status and appropriately place the preschool teachers in the classified salary
schedule, the district engaged in negotiation with CSEA to create a new classified job description for the position. In
addition, ranges were added to the classified exempt salary schedule 56.
The included Memorandum of Understanding between CSEA and the district addresses the necessary change in
status, new job description, and revised salary schedule recognizing preschool teacher as a position within the CSEA
unit.
FISCAL IMPACT
May vary dependent upon transition of current incumbents from full-time faculty to classified status.
RECOMMENDATION
Staff recommends that the board of trustees ratify the Memorandum of Understanding between the Allan Hancock Joint Community College District (district) and California School Employees Association (CSEA) Chapter #251
recognizing preschool teacher as a CSEA position.
64
MEMORANDUM OF UNDERSTANDINGbetween
Allan Hancock Joint Community College Districtand
California School Employees Associationand
Its Chapter #251
Creation of Classified Preschool Teacher Position
The parties to this Memorandum of Understanding are the Allan Hancock Joint Community College District("the District"), and the California School Employees Association ("CSEA") and its Chapter #251.
WFßREAS the Academic Senate raised concerns that the Preschool Teacher positíon does not have arecognized discipline and, therefore, should not be designated as faculty; and
WFIEREAS the Facuþ Association released the Preschool Teacher position from representation by itsunit; and
V/HEREAS CSEA adopted the Preschool Teacher position into its unit via a Memorandum ofUnderstanding dated March 2,2018; and
WHEREAS the parties share an interest in the appropriate placement of new position position; and
WHEREAS California Labor Code recognizes teacher as an exempt position; and
WHEREAS the parties agree that the new Preschool Teacher CSEA position will be titled Lead Teacher,
Children's Center;
NOV/, THEREFORE, in consideration of the mutual promises, conditions, and representations containedherein, the parties agree as follows:
1) The parties agree to the attached job description for Lead Teacher, Children's Center.2) The parties agree that the Lead Teacher, Children's Center shall be exempt from overtime and
placed at range 1 on the classifìed exempt salary schedule, as attached.
For California SchoolEmployees Association
PhvSenior Labor Representative
For Chapter #251
Torey DunnPresident
For the District'ü
.l
G.Superintendent/President
Date
QltStt s
Date
Date
65
Allan Hancock CollegeHuman Resources
Classified - ExemptRange 1
LEAD TEACHER. CHILDREN'S CENTER
DEFINITIONUnder the supervision of the Director, Children's Center the incumbent will provide services inthe care, development, and instruction of children; support adult student leamers in theChildren's Center Lab School; and value and promote the mission and vision of the college.
CLASS CHARACTERISTICSUnder minimal supervision, the incumbent in this position will be responsible for planning,observing, and listening carefully to children to provide meaningful experiences, create engaginglearning provocations, and scaffold children's learning tlrough the use of the outdoor and indoorclassroom envirorunents. Positions at this level are distinguished by the level of responsibility forcarrying out the day-to-day operations of the children's classroom and by the level ofcollaboration assumed with others to manage the flow of the day, document the child's learning,coach and mentor students, and manage the teacher to child ratios.
ESSENTIAL FUNCTIONS1. Ensures nurturing and responsive caregiving by assessing the daily health condition of
children; generating, implementing, adjusting daily schedule; and modeling competencybased behavior.
2. Carries out professional and effective family and community interactions by providingdaily communication with parents and/or family members; assists in delivering the parentorientation and developing the newsletter; advocates for children and families.
3. Assists in scheduling of parent volunteers; participates in activities for parent education;conducts parent conferences and provides referral information.
4. Assist the Children's Center Director by coordinating day-to-day operations of the center.5, Coordinates classroom activities with student workers, student teachers, interns, ECS
faculty and volunteers.6. Serves as a liaison between faculty, students, and program director.7. Refers students to instructor for questions and clarification, as needed; and serves as
licensing designee in absence of director.8. Provides a developmentally appropriate children's classroom by ensuring daily inspection
of environment for health and safety; monitors compliance with Title V, Title XXII,NAEYC accreditation and any other center affiliations; reports any issues or concerns withcompliance.
9. Plans for classroom supplies and equipment as needed; reports needed repairs, maintenanceand replacements; delegates and performs safe and sanitary classroom environment; andimplements effective evacuation plan and procedures.
10. Supports the instruction of adult learners in the lab school setting.11. Maintains all required documentation by updating child information in classroom; records
daily logs; ensures attendance is documented; prepares and maintains individualeducational assessments for children; records medication logs and accident reports;prepares sensitive written and verbal communication to student workers, adult learners,ECS faculty and families.
66
12.
13.
T4,
Participates in lab school and college events to include staff meetings, ECS meetings,community and parent meetings (as assigned), personal and staff training.Conducts open and closing procedures.Performs other related functions as assigned.
MINIMUM OUALIFICATIONS
Knowledee of:o Goals and objectives of lab school;o f)epartment of Social Services Community Care Licensing Division Title XXII Regulations;o California Department of Education Child Development Division Title 5 Regulations;o National Association for the Education of Young Children Code of Ethical Conduct;o California Department of Education Child Nutrition Services Division, Child and Adult Care
Food Program (CACFP);o Developmentally appropriate instructional methods including: child development theory,
curriculum, group and individual teaching techniques;o Developmentally appropriate practices for young children;o Variety of learning styles and characteristics of the child learner;o Activities appropriate for young children, classroom management, instructional techniques,
and teaching results;o Special needs ofexceptional children and their parents;
o Scope, variety, and complexity of work assignment;o Structure and content of the English language including meaning and spelling of words, rules
of composition, and gramma\ numbers, their operations and interrelationships includingarithmetic, algebra, and their applications;
o General office procedures.
Demonstrated Abilitv to:o Understand and carry out oral and written instructions;o Support the program philosophy and follow program policy and procedures;
o Work independently and organize workload and establish priorities;o Learn and interpret specific rules, laws, and policies and apply them with good judgement in
a variety of procedural situations to include National Association for the Education of YoungChildren Code of Ethical Conduct; California Department of Education Child DevelopmentDivision Title 5 Regulations; California Department of Education Child Nutrition Services
Division, Child and Adult Care Food Program (CACFP); Department of Social Services
Community Care Licensing Division Title XXII Regulations;
o Report child abuse as mandated and wrderstands the responsibility for action as mandated bylaw;
o Maintains confìdentiality regarding all personal information about children, staff, and
families;o Operate a computer with accuracy and speed;
o Establishes and maintains appropriate records and files;o Communicates effectively orally and verbally to a variety of audiences.
67
Education and Experience:Completion of 5 years of experience in an instructional capacity in a childcare and developmentprogram within the last 10 years. Experience must include at least 3 years of supervision of adultsin a childcare and development program. Bachelor's degree or higher in early childhood, childdevelopment, or related field; three (3) units infanltoddler college credits required; (6) creditsprefened. Site supervisor permit required upon hire.
Required Certificationllicense:r The incumbent must meet all laws and regulations associated with Community Care Licensing
Title22 Articles, and other applicable funding requirements.o Child Development Site Supervisor Permito Possess or obtain First Aid and CPR Certifìcationo Current TB Clearanceo Up-to-date immunizations according to the Department of Social Services, Community Care
Licensing; Must include Measles and Pertussis; Flu preferred.
Workins Conditionsr This is a FLSA exempt position.o Duties are primarily performed in a classroom environment, at a desk, or at a computer.o The incumbent will experience intemrptions while performing normal duties during the
regular workday.o The incumbent will have contact, in person, by email, or on the telephone, with academic,
and classifìed staff, and the general public.
Physical Demands:o Clarity of vision for the purpose of monitoring children.o Understand and carry out oral and written directions.o Communicate effectively via speech, telephone, written correspondence, and/or email.. Sit or stand for extended periods of time both indoors and outdoors.e Bend, twist, push and pull, stoop, kneel, crawl, and climb; reaching overhead, above
shoulders and horizontally.o Lift andlor carry 50 lbs. for the purpose of picking up and/or listing a child.. Sit on floor andlor small tables and chairs.r Exert manually dexterity sufficient for keyboard and other office equipment operation.
Snecial Oualification :
A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnicbackgrounds of staff and students and to staff and students with disabilities.
7lt&
68
ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT
CLASSIFIED BARGAINING UNIT EXEMPT SALARY SCHEDULE
Eff e ct ive Jånt*er*¡-Jgbl l, 2018
RANGE STEP A STEP B STEP C SÏEP D STEP E
1 l*** 6ßü 6.370 6.689 7.023 7.374
2 lro*r* 6,219 6.539 6-857 7Æ9 7160
3 hrt 6.374 6,693 7,028 7,379 7,748
4 h*t 6,533 6.860 7,203 7,563 7,94L
5 h'* 6,696 7,A3t 7.383 7,752 8.140
6 h^* 6.863 7.246 7,566 7,944 8.341
7 h'* 7,035 7.387 7,756 8,I44 8,551sL lvlorurn
I
ruw mr#4 zswrf/6 8É4¿9,399 gJggs#s€
9e lvorur¡rI
7,391 7,76t 8,149 8,556 8,984
ns lvrorurnI
7,576 7,955 8,353 8,77t 9,2L0
tt4 lvorurHI
7,765 8,153 8,561 8,989 9,438
r25 lvrorurHI
7,959 8,357 8,775 9,2L4 9,675
1 Lead Teacllg-liJÇhildren's Center
2 None
3 None
4 None
5 Nong
6 No-n-g
SS-56
w,l¿€Ædc^zJtl18
7 None
I ..Coordinator, lnterpreting and
Comm unication Services
Facilities Project Management CoordinatorWinery Operations
39 ApplicationProgrammer
319 Athletic Trainer
4L1, Programmer Analyst
5f2 Systems Analyst
69
Administrator Initiating Item:
Kevin G. Walthers
Final Disposition:
ACTION ITEM
To: Board of Trustees Date:
From: Superintendent/President April 10, 2018
Subject: Contract for Information Technology Consulting Services Item
Number: 13.K.
Strategic
Goal:
Goal IR3: To enhance and maintain currency in technology
usage/application in support of students and faculty, staff efficiency and
operational effectiveness.
Enclosures: Page 1 of 1
A recommendation may be made that the board of trustees approve a contract for information technology consulting services.
70
Administrator Initiating Item:
Susan Houghton Final Disposition:
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Grant Proposals Submitted Item
Number: 14.A.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 2
BACKGROUND
The office of institutional grants has submitted the following grant applications for a total of $829,083 in requested
funds:
1. California Community College Chancellor’s Office: Enrollment Growth – Advanced Degree Nursing
($75,776)
The college has submitted a proposal for Enrollment Growth – Advanced Degree Nursing in the amount of
$75,776. There is no matching funds requirement. The project period is July 1, 2018 – June 30, 2019.
(Submitted by Lauro Manalo)
2. The Bill Belichick Foundation: Athletic Lending Library ($10,000)
The college has submitted a proposal for an Athletic Lending Library in the amount of $10,000.
There is no matching funds requirement. The project period is July 1, 2018 – June 30, 2019. (Submitted by
Kim Ensing)
3. CA Fire Foundation: Equipment and Tools for Urban Search & Rescue ($15,000)
The college has submitted a proposal for equipment and tools for the Fire Technology program in the
amount of $15,000. There is no matching funds requirement. The project period is August 1, 2018 – June 30,
2019. (Submitted by John Ceceña)
4. California Community College Chancellor’s Office: Mathematics, Engineering, & Science
Achievement ($74,515)
The college has submitted a competitive application for the MESA grant to support the academic success and
transfer of financially and educationally disadvantaged students in math-based fields of study. There is a 1:1
matching fund requirement. The district will cover the salaries and benefits of the project’s key personnel
($198,185). The project period is July 1, 2018 – June 30, 2019. (Submitted by Christine Reed)
71
5. California Department of Education: General Child Care and Development (CCTR) Augmentation 2
($90,000)
The college has submitted an augmentation to increase fiscal year 2017-18 CCTR funding by $90,000. Funds
are used to operate the Children’s Center. No matching funds are required. The project period is July 1, 2017
– June 30, 2018. Funds for 2017-2018 total $402,991.
6. California Department of Education: California State Preschool Program (CSPP) Augmentation 2
($10,000)
The college has submitted an augmentation to increase fiscal year 2017-18 CSPP funding by $10,000. Funds
are used to operate the Preschool Program. No matching funds are required. The project period is July 1, 2017
– June 30, 2018. Funds for 2017-2018 total $252,049.
7. California Community College Chancellor’s Office: Allan Hancock College Veterans Resource Center
(199,792)
The college has submitted a proposal to help provide the financial and peer support necessary to improve
degree completion and transfer rates among veteran students. The grant would allow for AHC to hire a
dedicated counselor to coordinate Center activities; develop a new Veteran Student Orientation and Veteran
Success Pack that would encompass the enrollment and financial aid information specific to veterans, and
provide for book and supply vouchers; include at least two counselor visits each semester to develop an
education plan and engage in career counseling; increase peer mentoring sessions from two to ten;
and increase access to technology by providing a laptop-lending program. There is no matching funds
requirement. The project period is 2018 – 2021. (Submitted by Yvonne Teniente-Cuello)
8. Santa Ynez Valley Foundation: Allan Hancock College Foundation: Hancock Promise ($54,000)
The Institutional Grants office has submitted a proposal for The Hancock Promise in the amount of $54,000.
There is no matching funds requirement. The project period is August 2018 – December 2022. (Submitted by
Leana Bowman)
9. Santa Ynez Band of Chumash Indians Foundation: Allan Hancock College Foundation: Hancock Promise
($300,000)
The Institutional Grants office has submitted a proposal for The Hancock Promise in the amount of $300,000.
There is no matching funds requirement. The project period is August 2018 – June 2023. (Submitted by
Leana Bowman)
72
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: 2018-19 State Budget Update Item
Number: 14.B.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 1
BACKGROUND:
On June 27, 2018, Governor Brown signed the 2018-19 California State Budget.
Included in the budget were revisions to the funding formula that will be implemented over the next three year as
follows:
Formula Structure and Transition—In 2018-19, 70 percent of funding will be distributed based on enrollment,
20 percent based on enrollment of low-income students, and 10 percent based on student success metrics. In
2019-20, 65 percent of funding will be distributed based on enrollment, 20 percent based on enrollment of
low-income students, and 15 percent based on student success metrics. In 2020-21, 60 percent of funding will
be distributed based on enrollment, 20 percent based on enrollment of low-income students, and 20 percent
based on student success metrics.
Hold Harmless Provision—In 2018-19, 2019-20, and 2020-21 no district will receive less funding than they
received in 2017-18, and each will receive an increase to reflect a cost-of-living adjustment. In 2021-22 and
future years, districts will receive no less in apportionment funding than is currently provided. Additionally,
the funding formula includes stability provisions that provide districts with additional revenue protection by
allowing them to receive the greater of their past-year or current-year total revenue.
For the tentative budget, the district assumed that at minimum it would be held harmless, as no funding formula
simulation was available to make that determination. Funding details and simulation have not been release from the
Chancellor’s Office. When details are available, district staff will evaluate to determine local funding allocations.
FY 2018-2019 BUDGET FOR COMMUNITY COLLEGES AHC TO RECEIVE
Ongoing Funds
• 2.71% cost-of-living adjustment ($173.1 million) $876,171
• New full-time faculty ($50 million) To be determined
One-time Funds
• Deferred maintenance and instructional equipment ($28.4 million) $236,706
• Financial Aid Technology ($13.5 million) $138,219
73 Revised
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject:
Employee Resignations and Retirements
Item
Number:
14.C.
Enclosures: Page 1 of 1
BACKGROUND:
The superintendent/president has accepted the following:
Resignations
1. Kelly Underwood, director, human resources, effective July 1, 2018.
Ms. Underwood has been employed with the district since April 26, 2005.
2. William Bruce, director, extended opportunity programs and services (EOPS) and special outreach, effective July
14, 2018.
Mr. Bruce has been employed with the district since April 3, 2000.
74
Administrator Initiating Item:
Nohemy Ornelas Final Disposition:
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: Dream Center Update Item
Number: 14.D.
Strategic
Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 1
A task force was formed to identify the needs for a center and staffing of a Dream Center. Within the last month, the
task force gathered suggestions and information from constituency groups. A recommendation was forwarded to
College Council to consolidate the AIM and Dream Center efforts. These programs serve a similar student
population. Additionally, it was recommended to dedicate time in the next academic year to find space on campus that
will meet the needs of students.
75
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: A Monthly Report on the Year-to-Date Financial Data for Various Funds Item
Number: 14.E.
Strategic
Goal:
Goal IR2: To develop district financial resources adequate to support
quality programs and services. Enclosures: Page 1 of 15
BACKGROUND
Attached are copies of financial statements for the following funds:
General Fund - Unrestricted
General Fund - Restricted
Child Development Fund
PCPA Fund
Capital Outlay Projects Fund
General Obligation Bond Building Fund
Dental Self-Insurance Fund
Health Exams Fund
Property and Liability Self-Insurance Fund
Post-Employment Benefits Fund
Other Post-Employment Benefits (OPEB) Trust Summary
Student Financial Aid Trust Fund
Scholarship and Loan Trust Fund
Associated Students Trust Fund
Student Representation Fee Trust Fund
Student Body Center Fee Trust Fund
District Trust Fund
Student Clubs Agency Fund
Foundation Agency Fund
AHC Viticulture & Enology Foundation Agency Fund
The statements reflect year-to-date financial data.
76
77
78
79
80
81
82
83
84
85
86
87
88
89
AHC Viticulture & Enology Foundation Fund
Income Statement
For Period Ending 5/31/2018
REVENUES
Contributed Gifts/Grants/Endw
Non-Cash Contributions
Other Local Revenues
Net Revenue
WINE OPERATION
Sales & Commissions
Less: Returns & Allowances
Less: Sales Discounts
Net Sales Less: Cost of Goods Sold
Gross Profit
Total Revenues
EXPENDITURES
Bank Service Charges
Cash Over and Short Equipment
Facility Leases
Food Supplies Freight In-Kind Supply Expense
Indep Contractor (Individuals)
Insurance Inventory Allocation Expense Land Lease
Merchant Fees Misc Operating Expenses
Non-Tech Licenses,Permits,Fees Office/Operational Supplies On-Site Business/Training Exp
Postage/Express Services Printing
Scholarships
Service Contracts (Businesses)
Technology Hosting Services Technology Services
Technology Supplies
Classified Salaries
In Kind-Legal Fees
Fngrprnt/Bckgrnd/Psy Tst/Poly
District/College Support
Advertising
Total Expenditures
Net Income(Loss)
FUND BALANCE
Fund Balance, July I Current Balance
Budget
35,000
0 0
35,000
30,294
D
-6,75023,544
-I 1.89011 654
46,654
0 D
5,000
100 1,000
0 12,000
500
100
-40,500400
D
0 1,200
8,000
1,000
D
2,700 2,500
20,000
0 200
D
15,000
150
D
0
2,000
31,350
15,304
131,051 146,355
Actual
31
13,982
0 14,013
25,740
-200-4 215
21,325
-7.38613 940
27,953
23 20
1,779
!DD
462 134
13,982
1,600
!DD
-26,554400
308
534
1,693
8,973 105
51
5,656
2,500
7,792 410
201
0 0
D
D
D
D
20,269
7,684
131 051 138,735
90
INFORMATION ITEM
To: Board of Trustees Date:
From: Superintendent/President July 10, 2018
Subject: A Status Report on Bond Measure I and Fine Arts Phase II Item
Number: 14.F.
Strategic
Goal:
Goal IR4: To provide a safe, attractive, and accessible physical
environment that enhances the ability to teach, learn, and work. Enclosures: Page 1 of 2
STATUS
Administrator Initiating Item:
Kevin G. Walthers Final Disposition:
Bond Measure I Technology Projects
Project Name
& Phase
BMI
Funding Other Funding Encumbered Expended Balance
Project
Percentage
Complete
Projected
Occupancy
or
Completion
Technology and
Instructional
Equipment
Modernization
$11,358,060 0 $6,874 $11,351,186 $0
100%
Summer
2018
Total 0 $6,874 $11,351,186 $0
Bond Measure I Fine Arts Complex (Initial Phase)
Project
Name
& Phase
BMI
Funding
Other
Funding Encumbered Expended Balance
Project
Percentage
Complete
Projected
Occupancy
or
Completion
Fine Arts
Complex I $2,830,485
0 $6,262 $2,824,223 $0 N/A See phase II
Total 0 $6,262 $2,824,223 $0
Fine Arts Complex Phase II
Project
Name
& Phase
Proposed
Bond
Funding
TBD
State and
Patricia
Boyd
Funding
Encumbered Expended Balance
Project
Percentage
Complete
Projected
Occupancy
or
Completion
Fine Arts
Complex II $14,000,000 $34,000,000 $2,174,325 $943,575 $44,882,100 2%
October
2021
Total $34,000,000 $2,174,325 $943,575 $44,882,100
91
Bond Measure I Capital Construction Projects
Project Name BMI
Funding Other Funding Encumbered Expended Balance
Public Safety Complex $37,930,509 $5,000
Private Donation $2,087 $39,511,885 ($1,578,463)
One Stop Student Services Center 20,560,907 16,558,250
State Funding
34,107 37,898,601 (813,551)
Childcare Center Addition 8,371,957 150,000
Orfalea Grant
0 8,521,475 482
Theatre Arts Complex 362,247 0 0 305,049 57,198
Industrial Technology/ Physical
Education and Athletic Fields 25,053,520
250,000
City of SM
250,000
Capital Project
Fund
11,781 25,010,222 531,517
Total Capital Projects $92,279,140 $17,213,250 $47,975 $111,247,235 ($1,802,817)
Bond Measure I Schedule Maintenance Projects – Completed Phase
Project Name Total Expended
Building D Repairs and Upgrades $5,710,091
Parking Lot 1 Expansion 1,483,478
Building C, Roof, Paint, and Flooring 1,372,916
LVC EMS Upgrade & HVAC Repair 447,196
Pool Resurfacing 55,500
Building N Roof, Phase III 355,543
M300 HVAC Upgrades Phase I 335,549
Phase I Energy 535,488
Roof Repair and Replacement, Buildings E, F, G & M300 487,916
Underground Fuel/Oil Tank Repair & Replacement 124,205
Campus Upgrade to VOIP & Copper Cabling Project 2,731,970
Fire Alarm & Emergency Call System Upgrade 36,459
LVC Roof/ADA Upgrade 126,640
Forum Lighting & AV Replacement 109,330
Total Scheduled Maintenance $13,912,281
92
Sun Mon Tue Wed Thu Fr i Sat
1 Vanya & Sonia & Masha & Spike through July 7 Marian Theatre
The Hunchback of
Notre Dame through July 8
Solvang Festival Theater
2 3 4 Independence
Day
College Closed
5 6 7
8 9 10 1:00 p.m.
Board Retreat
6:00 p.m.
Board of Trustees Meeting
11 12 Vanya & Sonia & Masha & Spike through July 22 Solvang Festival
Theater
13 14
15 16 17 18 Mamma Mia!
through July 21 Marian Theatre
6 Week
Classes end
19 6 Week
Final exams
20 21
22 23 Community Ed/
Non Credit Class Registration
opens
24 25 26 27 Mamma Mia!
through August 26
Solvang Festival Theater
28
29 30 31
Allan Hancock College
JULY 2018
93
Sun Mon Tue Wed Thu Fr i Sat
1 Classes end
8 week & 10 week
Mamma Mia! through
August 26 Solvang Festival
Theater
2 Final exams
8 week & 10 week
3 4
5 6 7 8 9 10 11
12 13 14
4:00 p.m. Hancock Hello
6:00 p.m. Board of Trustees
Meeting
15
10:00 a.m. Law Enforcement
Graduation PSTC
16
Professional Development Day
Arcadia through
August 25 Marian Theatre
17
All Staff Day
18
19 20 First day of
Classes
21 22 23 24 25
Joe White Memorial Dinner
& Auction Santa Maria Elk’s Lodge
26 27 28 4:00 p.m.
Men’s Soccer vs. San Diego Mesa
29 30 Arcadia through
September 9 Solvang Festival
Theater
31
Allan Hancock College
AUGUST 2018
94