JULY 2020 Volume XIV, Issue 7 Also available on KCCA’s website: www.mykcca.com KCCA Board Transparency To make decisions in a timely and efficient manner, communities elect a board of directors to represent them, and vests that board with the responsibility to make decisions that will affect the entire community. Per KCCA CC&R Article VI, Section 1, The Association shall act through its Board (abridged). Many resident members who are disgruntled believe transparency is a legal right and that board members are committing illegal acts if they are not so-called ‘transparent.’ The word ‘transparency’ is thrown around a lot – even board members use it in an effort to be transparent. How do you know if your board is being transparent? • Decisions are made during open board meetings to make sure owners know what their boards are up to - Expenditures and revenue, planned & unplanned, both Reserves and Operations are openly discussed at board meetings as well as future items of financial or business concern. • Regularly scheduled Board meetings – Following Resolution 2012-305, KCCA conducts regular board meetings on the 2nd & 4th Tuesday of each month. (pre-COVID-19). Members who are not Board Directors may participate only to the extent authorized by the Board’s presiding officer (Restated Bylaw, Article V, Section 4). • Regular Board meetings are open to all members – except for Executive Sessions following Resolution 2012-305. Topics discussed during Executive Sessions are limited to third party contracts negotiations, for collection of unpaid assessments, violations of association rules or documents, matters dealing with personnel issues or litigation in which the Association is or may become involved. (Restated Bylaw, Article V, Section 5) • Notice of Board meeting agenda - KCCA posts notice of board meetings on the KCCA website and bulletin boards following Resolution 2012- 305. • Open Forum option is provided - Open forum is available at the 2nd board meeting of each month. The purpose of an Open Forum at a Board meeting is to allow Members to address the Board regarding any topic on the agenda or other concerns to the Member. If several people wish to address a specific topic, the Presiding Officer may limit the time allotted each speaker or ask for one representative to speak for them all. The Presiding Officer may request specific Members to provide the Board with relevant information. • Provide monthly newsletters - updating the community on what is going on and issues they’re having and how the board is handling the situation. • Recording and posting accurate board meeting minutes - Following Resolution 2012-305 the Minutes of Board meetings must be an accurate, succinct summary of the conduct of the meeting and include only those motions made and seconded (but not the discussion), and the vote by Director. The minutes of a Regular Board Meeting are posted within 5 days of Board acceptance. Previous meeting minutes are approved at each board meeting. • Accessible HOA financials - Monthly financials can be found on the KCCA website within 5 days of being presented and accepted by the board – usually presented to the Board at the 2nd board meeting of the month. • Annual audit – findings are available to the residents after being presented to the Board, usually mid-year. • Present annual budgets to the members – Operations and Reserve budgets are presented to the members each November for the following year. • Committee minutes & reports – All committees shall serve at the pleasure of the Board. Committees shall report their recommendations to the Board and shall keep records of their proceedings. (Bylaw Article VII) Committee meeting minutes are posted on the KCCA website. Call Call Call Call Norm will buy your car! Norm will buy your car! 503-657-2927 503-657-2927 Norm will buy your car! Norm will buy your car! 503-657-2927 503-657-2927 Licensed & Bonded King City Isn’t CONVENIENCE everything? Who has time for advertising? Dealerships never pay up! I pay more and drive to YOU! Phone calls only, please. Phone calls only, please. Don’t Trade It - Just call NORM, and I’ll be right there! COVID-19 We have implemented a range of protective measures to avoid the spread of Coronavirus including gloves, masks and strict social distancing!
Transcript
JULY 2020 Volume XIV, Issue 7
Also available on KCCA’s website: www.mykcca.com
KCCA Board Transparency To make decisions in a timely and
efficient manner, communities elect a board of directors to represent them, and vests that board with the responsibility to make decisions that will affect the entire community. Per KCCA CC&R Article VI, Section 1, The Association shall act through its Board (abridged).
Many resident members who are disgruntled believe transparency is a legal right and that board members are committing illegal acts if they are not so-called ‘transparent.’ The word ‘transparency’ is thrown around a lot – even board members use it in an effort to be transparent.
How do you know if your board is being transparent?
• Decisions are made during open board meetings to make sure owners know what their boards are up to - Expenditures and revenue, planned & unplanned, both Reserves and Operations are openly discussed at board meetings as well as future items of financial or business concern.
• Regularly scheduled Board meetings – Following Resolution 2012-305, KCCA conducts regular board meetings on the 2nd & 4th Tuesday of each month. (pre-COVID-19). Members who are not Board Directors may participate only to the extent authorized by the Board’s presiding officer (Restated Bylaw, Article V, Section 4).
• Regular Board meetings are open to all members – except for Executive Sessions following Resolution 2012-305. Topics discussed during Executive Sessions are limited to third party contracts negotiations, for collection of unpaid assessments, violations of association rules or documents, matters dealing with
personnel issues or litigation in which the Association is or may become involved. (Restated Bylaw, Article V, Section 5)
• Notice of Board meeting agenda - KCCA posts notice of board meetings on the KCCA website and bulletin boards following Resolution 2012-305.
• Open Forum option is provided - Open forum is available at the 2nd board meeting of each month. The purpose of an Open Forum at a Board meeting is to allow Members to address the Board regarding any topic on the agenda or other concerns to the Member. If several people wish to address a specific topic, the Presiding Officer may limit the time allotted each speaker or ask for one representative to speak for them all. The Presiding Officer may request specific Members to provide the Board with relevant information.
• Provide monthly newsletters - updating the community on what is going on and issues they’re having and how the board is handling the situation.
• Recording and posting accurate board meeting minutes - Following Resolution 2012-305 the Minutes of
Board meetings must be an accurate, succinct summary of the conduct of the meeting and include only those motions made and seconded (but not the discussion), and the vote by Director. The minutes of a Regular Board Meeting are posted within 5 days of Board acceptance. Previous meeting minutes are approved at each board meeting.
• Accessible HOA financials - Monthly financials can be found on the KCCA website within 5 days of being presented and accepted by the board – usually presented to the Board at the 2nd board meeting of the month.
• Annual audit – findings are available to the residents after being presented to the Board, usually mid-year.
• Present annual budgets to the members – Operations and Reserve budgets are presented to the members each November for the following year.
• Committee minutes & reports – All committees shall serve at the pleasure of the Board. Committees shall report their recommendations to the Board and shall keep records of their proceedings. (Bylaw Article VII) Committee meeting minutes are posted on the KCCA website.
CallCallCallCall
Norm will buy your car!Norm will buy your car!
503-657-2927503-657-2927
Norm will buy your car!Norm will buy your car!
503-657-2927503-657-2927
Licensed & Bonded King City
Isn’t CONVENIENCE everything? Who has time for advertising?
Dealerships never pay up! I pay more and drive to YOU!
KCCA will be holding Board of Director meetings via Go To Webinar following the normal Board meeting schedule. This is a call in only meeting, for members only, and attendees mics’ will be muted.
Call in information will be emailed to all Sub Association Presidents, Club and Committee Chairs who have been asked to forward to their members.
If there are any questions, please feel free to contact our office at 503.639.6565.
Clubhouse Member Services Window, 15245 SW 116th Ave. ..... 503-639-6565Hours: Monday, Wednesday & Thursday: 8:00 am - 1:00 pm
Tuesday: 2:00 pm - 7:00 pm • Friday: Closed
Pro Shop, open dawn to dusk, 15355 SW Royalty Parkway ........ 503-639-7986 Joy Olmstead, Pro Shop Manager [email protected] Jeff Halfman, Golf Course Superintendent [email protected] & Aquatic Centers - 16880 SW 126th Ave. .................CC: 503-639-0084KCCA’s Website ....................................................................www.mykcca.com
COVID-19 UPDATES:Club House & Office Closed. Leave message at 503-639-6565 M-F 9am-5pm. Your call will be returned within 24 hours. Calls left during the weekend will be returned on Monday.
Pro Shop Closed. Golf Course open 9a.m.-7p.m. Book tee times by calling 503-639-7956.
Crown and Aquatic Center - Closed
ABOUT THE KCCA NEWSLETTERPublisher/Advertising ..............Michael Antonelli, Tigard Life: 503-692-9215The King City Civic Association Newsletter is published monthly, provided on a non-subscription basis to all members of KCCA, and delivered by King City Lions Club volunteers.
Articles for KCCA’s newsletter are due to [email protected] no later than: 2nd Friday of the month for following month’s newsletter
Articles submitted are printed as-is. Committees and Clubs must submit their articles by email, or in typewritten form, to avoid name misspellings or other inaccuracies.
For advertising information, please contact Mike Antonelli:TIGARD LIFE • phone 503-692-9215 • Email: [email protected]
PO Box 23562 • Tigard, OR 97281
Celebrating Fourth of July safely during the Coronavirus pandemic
Independence Day is a day of family celebrations with picnics and barbecues, showing a great deal of emphasis on the American tradition of political freedom. Fourth of July celebrations will look a little different this year as concerns surrounding the Coronavirus (COVID-19) outbreak have led to the cancellation of many traditional events.
Independence Day is a patriotic holiday for celebrating the positive aspects of the United States. Above all, people in the United States express and give thanks for the freedom and liberties fought by the first generation of many of today’s Americans. The Statue of Liberty is a national monument that is associated with Independence Day.
While COVID restrictions limit our gatherings and celebrations on public-health grounds, there are a variety of other ways to celebrate. Display the American flag outside your homes or buildings, a noisemaker or two in the safety of your own backyard. As an alternative to the normal parades, fireworks and backyard parties, Disney announced it will begin streaming a filmed version of the Broadway hit “Hamilton”, a show about the idealism behind the founding of America, on July 3rd.
Or perhaps you’re up for a ride on The Columbia Gorge Sternwheeler and Locks Grill in Cascade Locks. Check www.portlandspirit.com/covid-19.php for updates.
Due to COVID and the impact on our clubs and amenities, KCCA is going to pause our newsletter
until further notice. While we know this is a valued
resource in our community, there simply isn’t enough
articles to make the newsletter beneficial.
KCCA Newsletter – July 2020 3
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KCCA Board Forms Reopening Task Force
By Laurie Petrie, Vice-President, KCCA Board of Directors
The Board has formed a KCCA Reopening Task Force to determine how to safely and effectively operate during and post COVID-19. The Task Force will be developing safety guidelines and identifying required steps to reopen our amenities, including overall general changes, required PPE, increased sanitation and associated costs, controlled building access, modified hours of operation, and new room capacities to meet required social distancing. The
Task Force will make recommendations concerning which amenities or buildings can open when and in what order. These include the library, clubhouse, Crown Center, Pro Shop, outdoor pool, Aquatic Center, etc. All of these issues are just a few
of the challenges facing the KCCA Board.
Remember that a large percentage of our community is age 65+, which is part of the vulnerable population. We must be extra cautious and extra prepared. We can’t forget that, even with all of the new procedures and protocols that may be put in place, there is no guarantee that this virus won’t spread through our community. There is an inherent risk of exposure to COVID-19 by visiting any of our amenities or any public place and by doing so, you voluntarily assume all
risks related to that exposure.
All decisions about implementing general changes and required steps will be made in collaboration with local health officials, Washington County, who licenses our pools, and from mandates provided by the Governor. The Board will implement safety guidelines by what is feasible, practical, and acceptable.
When the Task Force is ready to present proposed guidelines or steps to the Board for consideration, the subject matter will be included on the Board Meeting Agenda. Once approved by the Board, the guidelines or steps will be announced via email to those members who provided their email address to the office and an announcement will be placed on the KCCA website homepage.
Thank you for your support and your patience.
The KCCA Board of Directors
4 KCCA Newsletter – July 2020
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CHECK IT OUT! Library News (Or Lack of News)By Carolyn Griffith
I had hoped to have good news about the library opening or a timeline as to when it would open, but as of this writing, June 12th, there has been no indication. At the last KCCA Board meeting there was no discussion about the library or its potential opening.
More than three weeks ago the Board requested and received a safe-opening plan which was developed by our head library volunteer Judy Holmes. She elicited the advice of the City of Tigard’s librarians as well as other sources in formulating the plan.
We will put the safe practices policy in place when we are allowed to open the library.
Be aware that for safety, all patrons and volunteers will be required to wear masks, and physical distancing and hand sanitizing will be necessary.
Meanwhile, I’d like to recognize the
contributions of some of the library’s retiring volunteers.
For nearly 30 years Beth Ferrell served KCCA’s library. Her husband Bert worked with her until ill health prevented him from continuing. Sadly, Bert passed away recently. The couple began to volunteer when KCCA’s library consisted of the tiny space now used by computer classes. Beth remembers when the large new space was built to house KCCA’s expanding library and is proud that it has grown from such a humble beginning to become a library recognized to be among the best private libraries in Washington County, if not the State of Oregon.
Beth recognizes the contributions of each volunteer library leader and the volunteer staff who’ve served with her. The interests and needs of all KCCA readers have always been of paramount importance. Thus, among other special sections, Beth is pleased at the many shelves of LARGE PRINT BOOKS of
all genres available to the many KCCA patrons who are visually impaired.
Beth is a retired physician as was Bert. One of her responsibilities has been to review books relating to health. We have benefited by her wide experience as a physician, nursing school instructor, wife and parent. She and Bert were medical missionaries to Borneo’s primitive people. She assisted in the establishment of a school of nursing and later a hospital in Borneo which is now a fully-accredited modern medical facility.
We will miss your quiet humility, Beth, and we wish you a peaceful and healthy retirement.
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Greetings from King City Golf Course! Happy 4th of July!By Joy Olmstead, Pro Shop Manager
A big “Thank You” to our King City Board of Directors for allowing us to expand by renting pull and power carts. We truly appreciate all of your support.
We are amazed at the great response that we received with our course reopening. We have COVID-19 procedures in place for your safety and that of our staff. The Pro Shop is closed at this time to the public, but our staff is on duty and available to help you in any way.
If you haven’t played since our reopening, we do require tee times and all sales are credit card only. At this time, there are no retail sales. Our
hours of operation are 8:00 AM to 5:00 PM, 7 days a week.
Recently, we have received numerous reports that folks are still using the cart path for afternoon walks and walking their dogs. This is NOT allowed at any time. We ask that you please observe these rules.
ELAINE SIMMS • 503-709-8187 Oregon Licensed Real Estate Broker
11725 SW Queen Elizabeth Ste. AKing City, OR 97224 • [email protected]
Living Here, Working Here and Loving King City
Hello Neighbor,Sometimes it’s hard to know what comes next. Especially in this unprecedented time. That’s why I am here. And I mean HERE. Because knowing what comes next comes naturally when you’re next door I’m here for you and your family. To help you through the tough decisions so that you can enjoy the things you love in life. So call when you want to play a round of golf, or need someone to feed your cat, or pick up a few groceries. Or just need someone to talk to. I’ll be here and we will get through this. GOOD THINGS AHEAD!
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It’s audit time againBy Helen Harper, KCCA Board Director
The chief responsibility of our KCCA HOA is to maintain the value of the community’s property, something that involves a pretty solid understanding of the community’s economic situation. Our board members have an obligation to understand the financial status of the association, and the only way to ensure that our monthly reports reflect the real nature of the association’s finances is to conduct an HOA annual audit.
Yes, it is audit time again for the year 2019 and during this unusual year due to COVID-19, the auditor has asked the following questions of the Treasurer of which responses are being shared with our community.
Do you expect the pandemic to have any specific impacts on the Association’s day to day operations in 2020?
Yes, the pandemic has had specific impacts on the Association’s day to day operations in 2020. The golf course was
closed for 2 months from March 23 to May 22, 2020 so approximately 2 months of golf and related income was lost. The rest of our buildings remain closed at this time. Currently reopening procedures with respective safety measures are being worked on by the Board while keeping up-to-date on State of Oregon/Washington County rulings.
Do you expect the pandemic to have any specific impacts on the Association’s home sales?
Currently as of the end of May 2020, KCCA has 11 pending sale transactions to close - there are 7 to 8 homes on the market - summer is due to bring on an influx of more homes for sale. Summerfield had 4 or 5 homes sell during the past week (at least one with multiple offers). Home prices are not being affected by COVID-19. The answer to this question is “no” at this point. The market is good and lending interest rates are low.
As transfer fees are the primary source that funds the replacement reserves,
do you anticipate being underfunded by the end of the current year?
As transfer fees are the primary source that funds the replacement reserves, the condition of the real estate market lends itself to being positive for the growth of the reserve account. Also, during the rest of the year, the Board does not have any major expenditures that will occur. Expenses from the reserve account during the rest of the 2020 year will be under very close scrutiny by the Board. Meanwhile, the Budget committee will be working to determine if our reserve accounts are underfunded and where they stand on a threshold funding projection into future years.
Given the current situation with COVID-19, the auditor has indicated after reviewing documents scanned to their office that they will not be conducting audit work on site but instead by a conference call to the Administrator, myself and the bookkeeper. The auditor will be delivering the audit report to the community members this year.
KCCA Newsletter – July 2020 7
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Food Pantries
For information on additional food pantries, please go to www.foodpantries.org/ci/or-tigard. Foodpantries.org not only provides listings of pantries, but they also provide information on: food closets, food banks, soup kitchens, congregate meal locations, food boxes, vouchers, etc.
Their comprehensive list of food assistance programs provides full descriptions, pictures, hours, volunteer information, etc.
Food locations provided are faith based, government and nonprofit. They list them all. St. Anthony Catholic Church (9905 SW McKenzie Street, Tigard, 503-639-4179) Provides a food pantry for families living in zip code areas 97223 and 97224 and members of St. Anthony Church. Pantry Hours: Monday, Tuesday, Friday 12:00pm - 2:30pm Wednesday 1:00pm - 3:00pm, Thursday 12:00pm - 2:30pm and 4:30pm - 6:30pm, Saturday 10:00am - 12:00pm. For more information, please call.
The food pantry is on corner of McKenzie and Grant Streets, one block from Hwy 99. For specific hours it would be best to visit parish website at www.satigard.org or call office at 503-639-4179. USDA boxes are still being delivered at St. Anthony’s Pantry, but that could end any time.
People who want to be served by the pantry should be prepared to show ID that gives proof of residence, i.e. a current driver’s license or Oregon official ID or utility bill or other official piece of mail addressed to that person bearing the zip code and a postmark not older than 30 days. That could be from Oregon government office, such as Oregon Revenue, a local Court, elder assistance agency, etc. There are no deliveries available and no
phone in pantry. There is a bus stop on both sides of Hwy 99 at Walnut Street, and McKenzie Street is very close to stops. Portland Vineyard Church-King’s Kindness (11305 SW Bull Mountain Rd, Tigard, 503-684-8225.) Everyone is welcome to come, and you can come as often as you need to. Pantry is in the back-parking lot of Christ the King Lutheran Church. Provides food for residents of Washington County.
Suggest calling to confirm hours have not changed.
8 KCCA Newsletter – July 2020
Oregon Financial Aid and Assistance ProgramsOregon Prescription Drug Program (OPDP) - This is available for all Oregon residents. It will provide individuals with enrollment in a cost-saving program, and there are no costs to enroll. You can save up to 60% on medical prescriptions. Find additional medical bill assistance programs at www.needhelppayingbills.com/html/help_with_medical_bills.html or 800-336-6016.
Senior Prescription Drug Assistance Program (SPDAP) - This is a financial aid program for seniors who are living in Oregon and who need help paying for medical prescriptions.
Free Oregon Prescription Assistance Program - A program was launched in May 2009 to help Oregon families pay for prescription medications. It is a discount prescription drug card service, called Oregon Rx Card. The card, which is free to all individuals and families in Oregon, will provide substantial discounts on both generic as well as brand name prescription medications. The average savings are projected to range from around 20-40% per user. This program and card is free. More ways to save on prescription drugs: www.needhelppayingbills.com/html/get_free_prescription_drugs.html.
Oregon Telephone Assistance Program - This program will provide anywhere from $10-$30 per month to families to help them pay their
phone bills. Discounts from Lifeline or other forms of government financial aid is available both for cell phones and standard land lines. Call 1-800-848-4442, or find details on LifeLine in Oregon.
Oregon Operation Round Up - This is an assistance program that is available from many Oregon utility and gas companies. Operation Round Up works with non-profit organizations to provide various types of assistance and grants to those in need. The program can help with paying utility and heating bills, assist with paying rent, pay for medical bills and debt, and more.
Mortgage and Foreclosure Help - Several programs are available to homeowners to help them deal with a foreclosure notice or help them catch up with their mortgage. Resources are offered by non-profits and local Oregon municipalities as well as the state government. Read more on mortgage assistance in Oregon: www.needhelppayingbills.com/html/oregon_mortgage_assistance_and.html.
Programs for Seniors in Oregon - A number of agencies and resources are focused on helping seniors and elderly. Get information on medical bill assistance, food, government assistance, free health care, transportation, and other assistance programs. Click here on Oregon Agency on Aging www.needhelppayingbills.com/html/oregon_area_agency_on_aging.html.
Dental Clinics and Centers in Oregon - There are several clinics that focus on providing dental care and financial aid to the low income in the state. A number of assistance programs and services are available. Read more Oregon free dental centers www.needhelppayingbills.com/html/oregon_free_dental_centers.html.
For more information go to www.needhelppayingbills.com/html/oregon_assistance_programs.html
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