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Steal These Tips!Audit Techniques for
AccountantsAmanda L. Perkins, CPA
Senior AuditorUniversity of Arizona
Senior Auditor in Internal Audit at the University of Arizona
Previously with the Arizona Office of the Auditor General
Recent Frauds◦ Fire District◦ High School◦ Children’s Hospital
What could have been done?
Audit Techniques◦ Evaluating
Procedures◦ Using Data◦ Seeking Outside
Sources
Agenda
Understand 3 audit techniques and how they could be applied to non-audit duties.
Identify controls that may have prevented or detected 3 real frauds.
Goals of the session
Springfield, IllinoisRecent fraud hub?
Chatham Fire Protection District
Southeast High School
St. John’s Children’s Hospital
Audit Techniques
Explain to an outsider◦ Use real words◦ Training new employees
What happens before and after my piece of this process?
If I were going to steal……
Evaluating Procedures
Is there someone we couldn’t do without? Am I getting source documents or only data
prepared by someone else based on source documents?
Might identify a more efficient way to do something or a stronger control that could be implemented
Evaluating Procedures
What data is available in what you already do?
How accessible is your data? Maybe you get a report on paper that could
come as a text or Excel file instead.
Using Data
The simple “Sort” tool in Excel Microsoft Access Improving your Excel and Access skills:
◦ Employer offerings◦ YouTube and online forums
Using Data
What do I expect of this data and what is unexpected?
Common vendors Coding errors in repeat payments Overtime variances Unusual system access profiles
Using Data
Is there data I wish I had? May identify another way to improve your
procedures.
Using Data
Oh, the magic of the Internet Vendors
◦ Arizona Corporation Commission◦ 990 filings from non-profits◦ Company websites◦ Maps of addresses
Peer websites◦ Is our policy similar to another organizations?◦ Compliance with state or federal regulations◦ Human resources procedures
Outside Sources
Could you have prevented or detected the fraud?
Chatham Fire Protection District
Source documents vs. employee-prepared reports
Using Data◦ Common vendors◦ Object codes or other unexpected transactions
Evaluating procedures- may have relied too much on one person
Chatham Fire District
Southeast High School
Source documents Evaluating procedures
◦ Relying too much on one person◦ Student clubs not aware of good controls on their
side Peer websites
◦ Were the existing background checks enough?
Southeast High School
St. John’s Children’s Hospital
No court records yet But we can guess what might have
happened
St. John’s Children’s Hospital
Questions?