BD. MINUTES 5/08/12 Page 1 of 8 Wenatchee School District Board of Directors Wenatchee School District Regular Board Meeting Minutes of May 08, 2012 WestSide High School Board Members Present Staff Present Gary Callison, President Brian Flones, Superintendent Jesús Hernández Cabinet Laura Jaecks Walter Newman Kevin Gilbert Gary Callison, Board President, opened the regular board meeting at 7:00 p.m., with the Pledge of Allegiance. President Gary Callison asked for a motion to approve the consent agenda. Jesús Hernández made the motion and Laura Jaecks seconded it and the motion passed unanimously. Consent Agenda included: MINUTES of 4/24/12 Board Meeting PERSONNEL REPORT PREPARED BY: Lisa Turner, HR Director: May 08th, 2012 personnel report is on file & walk on addition: Superintendent Flones recommended that Corinne Pflug-Titlon be hired as the principal for Sunnyslope elementary school. The contract will begin July 1 st , 2012. Ms. Pflug-Titlon is currently the principal at Snoqualmie Valley elementary and has been in this position since 2002. She was introduced and received a warm welcome. That hire was added to personnel report. PAYROLL PREPARED BY: Tami Hubensack, Director of Payroll: None VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –May 08, 2012 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check # II. Consent Agenda I. Regular Meeting 7 p.m. 1) Minutes 2) Personnel Report 3) Vouchers/Payroll 4) Contracts
Transcript
BD. MINUTES 5/08/12 Page 1 of 8
Wenatchee School District Board of Directors
Wenatchee School District Regular Board Meeting
Minutes of May 08, 2012 WestSide High School
Board Members Present Staff Present Gary Callison, President Brian Flones, Superintendent Jesús Hernández Cabinet Laura Jaecks Walter Newman Kevin Gilbert
Gary Callison, Board President, opened the regular board meeting at 7:00 p.m., with the Pledge of Allegiance. President Gary Callison asked for a motion to approve the consent agenda. Jesús Hernández made the motion and Laura Jaecks seconded it and the motion passed unanimously. Consent Agenda included:
MINUTES of 4/24/12 Board Meeting
PERSONNEL REPORT PREPARED BY: Lisa Turner, HR Director: May 08th, 2012 personnel report is on file & walk on addition: Superintendent Flones recommended that Corinne Pflug-Titlon be hired as the principal for Sunnyslope elementary school. The contract will begin July 1st, 2012. Ms. Pflug-Titlon is currently the principal at Snoqualmie Valley elementary and has been in this position since 2002. She was introduced and received a warm welcome. That hire was added to personnel report.
PAYROLL PREPARED BY: Tami Hubensack, Director of Payroll: None VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –May 08, 2012 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check #
II. Consent Agenda
I. Regular Meeting 7 p.m.
1) Minutes
2) Personnel Report
3) Vouchers/Payroll
4) Contracts
BD. MINUTES 5/08/12 Page 2 of 8
SURPLUS REPORT PREPARED BY: Karen Walters, Director of Accounting –May 08, 2012 – report is on file.
WSHS: Principal Dr. Kalahar, welcomed everyone to WSHS. He shared some important accomplishments the students have had in the Reading Program – there are 30 students enrolled . Dr. Kalahar also highlighted the Teacher Appreciation Week, “No Child Left Inside” program, New Rotary Computer Lab, Personal Narratives, June 7th , Open House sponsored by the Downtown Rotary Club. Below is the reading data handout given to the board.
5) Surplus Report
III. School Presentation
BD. MINUTES 5/08/12 Page 3 of 8
WSHS ASB: Introduction of the ASB students. They shared their vision for WSHS and the leadership skills they have developed by being a part of the ASB club. They showed a video slide show of their activities. The students who share were: Payton Garcia ASB and WSH/No Child Left Inside Marisol Robles ASB and WSH/No Child Left Inside Aurora Tamayo ASB and WSH/No Child Left Inside Brianda Rivera WSU/No Child Left Inside WSHS Science Teacher, Stephen Niccum shared the many activities the students are participating in and showed a video of their excursions. Hana Butler, WSU Extension Office coordinator for the “No Child Left Inside” program also added her perspective of the program and her work with the kids. She shared a creative way they are helping to fund the program by using the data the students are collecting during their classes. The board thanked all of them for the wonderful work they are doing and for their creative financing to keep the programs going. WHS ASB: None
NURSES: Executive Director, Chet Harum made a special
effort to recognize the nurses. He explained that this will be Ruth Smeltzer’s last year. He asked everyone to let her know how special she is to our district and the difficulty in serving 8,000 students with only 8 nurses. He also asked for prayer & good thoughts for one of our nurses who is battling some health issues. It is National Nurses Appreciation Week. TEACHERS: Lisa Turner, HR Director, presented certificates, a copy of Govenor’s proclamation and the Superintendent’s letter to Gayle Northcutt, WenEA president and the executive board. She also read the letter and proclamation. Ms. Northcutt and the teachers present got a warm round of applause and lots of “Thank-you’s” for their hard work during the year on this the week of National Teacher Appreciation Week. WVTSC Students: Director Jon Torrence gave a summary of all the programs the students are taking part in and the results of the state competition at All Skills USA Conference. He introduced the following:
Teachers: Charley Voorhis, Videography & Kurt Blanchard, Fire Science
These students have had outstanding performances and won at the state/national levels. They demonstrated the robotics they invented and built, showed the video produced and submitted and Mr. Blanchard praised Mason Murray for his outstanding performances at competition the last two years and again this year in fire science. The board congratulated them and are looking for great things from them in the future.
NONE
IV. High School ASB Reports:
V. Recognition
VI. Citizen Comment
BD. MINUTES 5/08/12 Page 4 of 8
1) LEMELSON-MIT GRANT: CTC Eleanor Sellers submitted the following memo to the board about the grant for an information piece. Doug Merrill met with the board and shared details: The Lemelson-MIT Grant is meant to introduce students to the world of invention through the InvenTeam initiative. The InvenTeam initiative, created by the Lemelson-MIT Program, offers an opportunity for high school students to cultivate their creativity and experience invention. IvenTeams are teams of high school students, teachers, and mentors that receive grants up to $10,000 each to invent technological solutions to real-world problems. Applicants are encouraged to consider needs of the world's poorest people (those earning $2/day) when brainstorming invention ideas. Each InvenTeam chooses its own problem to solve. InvenTeam students rely on inquiry and hands-on problem solving as they apply lessons from science, technology, engineering, and math (STEM) to develop invention prototypes. Students learn to work in teams, while collaborating with intended users of their inventions. They partner with professionals in their communities to enrich their experiences. Most of all, students learn to move forward through challenges and celebrate "Eureka!" moments. Winning the InvenTeam grant is a two-step process. The initial application is due in the spring and is usually started by educators without student involvement. The top 30 project ideas are selected and the educators are invited to MIT for a "EurekaFest" training and celebration. The final grant is due in the Fall. Doug Merrill's initial application is among the top 30 and has won an invitation to the "EurekaFest" training In June. Mr. Merrill explained that the students are required to come up with innovative inventions that will help third-world countries, they will submit those ideas for competition: Some ideas that the students are working on are:
o How to make a better brick o How do you move water more easily and faster o Solar power egg incubator o Solar powered tracking light
The top four schools will be chosen in October. We will try to start one focus group. Mr. Merrill shared his vision for the program. He also shared about WHS student, Jacob Cantrell who won the National bridge building contest. He came in at 33rd place two years ago then 6th place last year and now 1st place as National Champion. He never gave up, a story of perseverance. Great victory for WHS. Marble Run Update: It was a great event – had two failures to start off but the students solved it and then it was off and successful. It took 2.5 hours and went 400 ft. further, so now WHS holds the Guinness World Record. Yea! The existing Guinness World Record for a marble run was 1,293 feet, 3 inches, set in Germany last fall. Teacher Doug Merrill and his students broke it by 400 ft. The board thanked Mr. Merrill and said we are lucky to have him teaching our students.
2) Out of State Field Trip Requests: Assistant Superintendent Jodi Smith-Payne introduced Jean Retallic, the supervisor/advisor for the FBLA. She gave details of the State FBLA conference in San Antonio, Texas, and answered the boards questions. The board has already talked to Mr. Voorhis during the student recognition about his trip.
VII. New Business
BD. MINUTES 5/08/12 Page 5 of 8
MOTION MADE: Kevin Gilbert made the motion to approve both of the out of state field trips as presented. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously
3) WSBE WaKIDS 180-day Waiver Application & Resolution No. 09-12: Assistant Superintendent Jodi Smith-Payne introduced Amy Dory, Facilitator-Coach. Ms. Dory explained to the board the reasons behind the need for the resolution. She answered the boards questions and told the board the Parent connection is a very important piece to prepare the students for a good start to kindergarten start and involve parents in the process.
RESOLUTION NO. 09-12 OF WENATCHEE SCHOOL DISTRICT No. 246
CHELAN COUNTY, WASHINGTON
Application for Waiver from the Minimum 180 School Day Requirement of the Basic Education Program Requirements and
Administration of Washington Kindergarten Inventory of Developing Skills (WaKIDS) WHEREAS, the Washington State Board of Education has recognized the importance of and has established waivers for specific purposes (WAC 180-18-030 and WAC 180-18-040 and WAC 180-18-050 and RCW 28A305.140 and RCW 28A.655.180); and WHEREAS, the WaKIDS program has a family connection component that requires a minimum of a half hour meeting with each kindergarten family at the beginning of the school year. The Wenatchee School District #246 feels that giving teachers and families three full days of available times in which to meet will be the best way to accommodate our families and community. We need to have a flexible schedule with many different times of the day available for our working population. The process of meeting with each individual student/family is one that takes time and planning. Our teachers want to have the ability to focus all of their attention on getting to know our incoming families and students while assessing their needs without having interruptions.; and WHEREAS, the Kindergarten students at Lewis and Clark Elementary, Abraham Lincoln Elementary, Mission View Elementary and Columbia Elementary will still be able to meet their annual average 1,000 hours of instructional hour offerings as required by RCW 28A.150.220 and WAC 180-16-215; and NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Wenatchee School District #246, Chelan County, hereby requests a three-day waiver from the minimum 180 days school year requirement under RCW 28A.150.220 and WAC 180-16-215 for the 2012-2013 school year, resulting in a 177-day school year for Kindergarten students at Lewis and Clark Elementary, Abraham Lincoln Elementary, Mission View Elementary and Columbia Elementary. ADOPTED by the Board of Directors of Wenatchee School District #246, Chelan County, Washington, at
BD. MINUTES 5/08/12 Page 6 of 8
a regular meeting thereof this 08th day of May, 2012.
MOTION MADE: Jesús Hernández made the motion to approve the Resolution No. 09-12 as presented. Discussion: Board members like the idea of the family connection – building a parent strong connection to the schools. SECONDED: By Laura Jaecks APPROVED: Unanimously
4) WVTSC Update: Jon Torrence, Director, gave a brief update on the history of the WVTSC minor projects. He explained how the 9.5 million dollar grant was broken apart of the 10.2.
o We have support from legislators o All our minor projects fall in line with the master
plan o New vision expanded ongoing and adjustment as
needs were more clear o Master plan comes in two-parts o Mezzanine square footage can be used for expansion o Auto, Law, Fire, Collision, Video are just a few of
the programs impacted. o Would like to add: medical assistant, 2 STEM
classrooms, apprentice pipe-fitter, environment studies to just name a few new programs
o Architect to look at it for a plan to add 1/3 maximum more space
o Other cities pull 13% into their skill centers, we pull 8-9% due to smaller districts – working on pulling more.
5) Resolution 07-12 Acceptance of Funding Director Jon Torrence asked for approval.
Resolution No. ___07-12_____ A BOARD RESOLUTION APPROVING ACCEPTANCE OF FUNDING FOR THE 2011-13 BIENNIUM CAPITAL WORKS PROJECT GRANT, PROPOSED FUNDING REQUEST FOR 2013-15 BIENNIUM CAPITAL WORKS PROJECT AND SIGNATURE AUTHORITY AND USE OF GRANT FUNDS FOR THE WENATCHEE VALLEY TECHNICAL SKILLS CENTER WHEREAS, Wenatchee School District No. 246 (the District) is responsible for the ongoing care and maintenance of the Wenatchee Valley Technical Skills Center; and WHEREAS, the District has identified capital works project costs totaling $9,500,000 for the 2011-13 Biennium, and $10,239,000 plus escalation for the 2013-15 Biennium or any future biennial period; and WHEREAS, the Superintendent of Public Instruction has determined that the capital works project at the Wenatchee Valley Technical Skills Center is eligible for state funds in the sum of $9,500,000 in the 2011-13 Biennium; and WHEREAS, as required by OSPI, the Board of Directors for the District certifies that all capital works projects for the Wenatchee Valley Technical Skills Center will be completed for the purpose for which state funds are being provided and, as specified in the grant, in accordance with the provisions of WAC 180-29-130 and that all public works requirements will be met by the District, and WHEREAS, it is required that the host school district, Wenatchee School District No. 246, provide the Superintendent of Public Instruction with certified signatures of personnel authorized, by Board resolution, to request reimbursement claims through OSPI for the 2011-13 Biennium Capital Works Projects Grant at the Wenatchee Valley Technical Skills Center; and WHEREAS, the Wenatchee Valley Technical Skills Center 2011-13 Biennium Capital Works Projects grant will be funded with state bond proceeds, it is required that these funds may not be used for nongovernmental purposes to include the use of bond proceeds to pay the costs of facilities expected to be owned or used by, or to make loan or grant to, (a) the federal government (including any federal department or agency), (b) any private nonprofit corporation (including any 509(c)(3) organization), and (c) any other private entity, such as a business corporation, partnership, limited liability company or association, etc. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Wenatchee School District No. 246 approves of accepting the capital works projects grant for 2011-13 Biennium Capital Works Project for $9,500,000 for the Wenatchee Valley Technical Skills Center; and approves the proposed $10,239,000 plus escalation capital works project costs for the 2013-15 Biennium or any future biennial period; and that the Board of Directors of the Wenatchee School District No. 246, Wenatchee, Washington, authorize Les Vandervort, Chief Financial Officer; Page 2 – RESOLUTION NO. ______07-12 A BOARD RESOLUTION APPROVING ACCEPTANCE OF FUNDING FOR THE 2011-13 BIENNIUM CAPITAL WORKS PROJECT GRANT, PROPOSED FUNDING REQUEST FOR 2013-15 BIENNIUM CAPITAL WORKS PROJECT AND SIGNATURE AUTHORITY AND USE OF GRANT FUNDS FOR THE WENATCHEE VALLEY TECHNICAL SKILLS CENTER Brian Flones, Superintendent; Jon DeJong, Assistant Superintendent – Organizational Development; and Chet Harum, Executive Director – Student/Support Services to sign forms in accordance with the 2013-15 Biennium Capital Grant authorized by OSPI for the Wenatchee Valley Technical Skills Center.
MOTION MADE: Jesús Hernández made the motion to approve Resolution No. 07-12 as presented. Discussion: None SECONDED: By Walter Newman APPROVED: Unanimously
BD. MINUTES 5/08/12 Page 7 of 8
6) Change Orders Authorization & Signature for Construction & Projects:
MOTION MADE: Walter Newman made the motion to approve Change Order Authorizing Signatures as presented. SECONDED: By Laura Jaecks APPROVED: Unanimously
7) Resolution NO. 08-12 Wenatchee School District No. 246 Resolution No. ___08-12_____ A BOARD RESOLUTION APPROVING PROPOSED FUNDING REQUEST FOR 2013-15 BIENNIUM CAPITAL WORKS PROJECT FOR THE WENATCHEE VALLEY TECHNICAL SKILLS CENTER WHEREAS, Wenatchee School District No. 246 (the District) is responsible for the ongoing care and maintenance of the Wenatchee Valley Technical Skills Center; and WHEREAS, the District has identified capital works project costs totaling $10,239,000 plus escalation for the 2013-15 Biennium or any future biennial period; and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Wenatchee School District No. 246 approves the proposed funding of $10,239,000 plus escalation capital works project costs for the 2013-15 Biennium or any future biennial period for the Wenatchee Valley Technical Skills Center.
MOTION MADE: Jesús Hernández made the motion to approve Resolution No. 08-12 Approving proposed funding request for 2013-15 biennium as presented. SECONDED: By Laura Jaecks APPROVED: Unanimously
7) WIAA School Membership & Resolution: Superintendent Flones explained to the board that this is the resolution for WIAA membership that we renew every year. It is for all our support of interscholastic programs. This resolution delegates authority to WIAA and grants authority to each school district board of directors to control, supervise and regulate the conduct of interschool athletic activities and other interschool extracurricular activities of an athletic, cultural, social or recreational nature for students in the district. WIAA set the governing rules of conduct and the board of directors retains the right to establish eligibility standards that meet or exceed the rules and regulations of WIAA.
MOTION MADE: Kevin Gilbert made the motion to approve WIAA Membership Resolution as presented. SECONDED: By Laura Jaecks APPROVED: Unanimously
1) Policy 2022 Instruction: Ron Brown Director of Technology Learning presented the revised Policy No. 2022 for the second reading as below. He explained reasons behind the added language to ensure Internet safety and add amendment to cyber-bullying awareness and response. Mr. Brown explained that he changed the Procedure 2022P (MD) Daft and posted it on the moodle so the board members could see the language change. It is not up for approval. Policy language below:
Electronic Resources The Wenatchee Board of Directors recognized that an effective public education system develops students who are globally aware, civically engaged, and capable of managing their lives and careers. The Board also believes that students need to be proficient and safe users of information, media, and technology to succeed in a digital world. Therefore, the Wenatchee District will use electronic resources as a powerful and compelling means for
VIII. Old Business
BD. MINUTES 5/08/12 Page 8 of 8
students to learn core subjects and applied skills in relevant and rigorous ways. It is the District’s goal to provide students with rich and ample opportunities to use technology for important purposes in schools just as individuals in workplaces and other real-life settings use these tools. The District’s technology will enable educators and students to communicate, learn, share, collaborate and create; to think and solve problems; to manage their work; and to take ownership of their lives. To help ensure student safety and citizenship in online activities, all students will be educated about appropriate behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyber-bullying awareness and response. The Wenatchee Board directs the superintendent or designee to create strong electronic educational systems that support innovative teaching and learning, to provide appropriate staff development opportunities and to develop procedures to support this policy.
MOTION MADE: Walter Newman made the motion to approve and adopt Policy No. 2022 as presented. DISCUSSION: None SECONDED: By Jesús Hernández APPROVED: Unanimously
NONE
o Finished with interviews o Looking at Special Education Position o Interviewing M&O Supervisor o Fay Crawford took a position in Arizona and will be
leaving us. Columbia will need a new principal. o No budget cuts for this year so we are looking at
back filling some of the positions that were not filled last year.
o Looking at counseling positions in the district o 13 retirees this year o Mike Franza will be at the high school for another
year o There is movement of growth and we will need to
look at professional growth to keep up o We will look at the budget with CFO Les
Vandervort soon
MEETING ADJOURNED: President Gary Callison adjourned the meeting at 8:20 p.m. _________________
President Gary Callison read the following statement: The school board will now enter into executive session in accordance with board policy 1410, and RCW 42.30.110 to receive and evaluate complaints or charges brought against a staff member and to discuss district enforcement actions, or litigation to which the district, the board, or a member acting in an official capacity is or is likely to become a party. The meeting is expected to last 45 minutes. No action will be taken.
MEETING ADJOURNED: President Gary Callison reopened at 9:15 from the executive session and adjourned. ________________________ ____________________________Date______ President Superintendent
