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American Library Association2009 Annual Conference
Chicago, IL
FY 2010 Total ALA Budget Presentation(Annual Estimate of Income & Budgetary Ceiling)
Presented By:
Rod Hersberger – ALA Treasurer July 14, 2009
2008-09 CD#13.3
2008-09 Annual Conference
ALA’s Financial Value Proposition
“To develop and deploy the financial resources that support the strategic plan and delivery of programs that are responsive to member needs and the improvement of library service.”
Budget Aligned with ALA Programmatic Priorities
Advocacy for Libraries and the Profession
Diversity
Equitable Access to Information and Library Services
Education and Lifelong Learning
Intellectual Freedom
Literacy
Organizational Excellence
FY 2009 General Fund Projections Budget Projections VarianceRevenue $30,064,000 $27,270,000 ($2,794,000) Publishing $13,120,000 $10,869,000 ($2,251,000) MPS $ 9,752,000 $ 9,250,000 ($ 502,000) Communications $ 6,061,000 $ 5,970,000 ($ 91,000) Other $ 1,131,000 $ 1,181,000 $ 50,000
Expenses $30,064,000 $28,894,000 $1,170,000 Publishing $12,114,000 $10,229,000 $1,885,000 MPS $12,195,000 $12,136,000 $ 59,000 Communications $ 3,231,000 $ 3,205,000 $ 26,000 Other $ 2,524,000 $ 3,324,000 ($ 800,000) Net Revenue $ 0 ($ 1,624,000) ($1,624,000)
FY 2009 General Fund Projections
Budget ProjectionsRevenue $30,064,000 $27,270,000Expenses $30,064,000 $28,894,000 Net Revenue $ 0 ($ 1,624,000) BC/BS $186,000 Unclaimed Checks $115,000 S & S Refund $196,000 Vacation Accrual $244,000 $ 741,000 Adjusted Net Revenue 1 ($ 883,000) Handbook $ 17,000 Publishing $105,000 Individual Incentive $ 75,000 Furlough Savings $ 250,000 $ 447,000
Use of Board Reserves* $ 436,000
One Time Expense Adjustments
OperatingExpense Reductions
*Up to $441,500 approved by Executive Board
2010 Budget Implementation
Bridge to FY 2010 General Fund Budgeted Revenues
Revenue Projection 2009 $27,269,591
Publishing $565,911
Conferences $218,079
Dues $335,142
Other* ($ 74,218)
Revenue Adjustment $ 1,044,914
Proposed FY 2010 Revenue $28,314,505
*Primarily lower interest income
2010 Revenue Adjustments
Bridge to FY 2010 General Fund Budgeted Expenses
Expense Projection 2009 $28,894,000
BC/BS $186,000
Unclaimed Checks $115,000
Vacation Accrual $244,000 $ 545,000
Base FY 2009 Budget Expenses $29,439,000 - FTE (9.6) Reduction ($470,000) - Unfunded FTE (5.3) ($284,000) - Operating Expenses ($100,000)
- Division Overhead ($444,000)
- Small Division Support ($ 24,000)
+ Grants Overhead $ 197,000 $ 1,125,000
Proposed FY 2010 Expenses $28,314,000
2009 Expense Adjustments
2010Expense Adjustments
Key 2010 Budgetary Assumptions
Budget reductions in state, city, county and private institutions will have a negative impact on expected ALA revenues
Targeted revenue increases in Publishing and Membership based on specific new products and strategies
New businesses and revenue sources i.e. increased offering of Continuing Education units and new research publication series
New business development budget of $50,000
Key 2010 Budgetary Assumptions (con’t)
Expectation of an additional $444,000 in GF overhead due to the PLA and AASL national conferences
Given the current economic uncertainty $337,000 in spending will be put on hold pending a full review in the fall
Built on cost reductions established in FY2009 - $470,000 savings through 9.6 FTE eliminated positions - $284,000 savings though 5.3 unfilled FTE’s - $100,000 savings on Handbook production, security and postage
Programmatic Initiatives and Highlights A new division with the combination of ALTA and FOLUSA – ALTAFF
ALA Connect fully operational and Phase 2 launched
Annual Conference, Midwinter Meeting and PLA & AASL national conferences
New advocacy initiatives at all levels with ALA’s Capwiz software available for use by all 50 chapters
A national conversation on privacy led by OIF
A Spectrum Scholarship Presidential Initiative to raise one million dollars
Continuation of the “En Tu Biblioteca” and launching of the parent and children national media campaigns
ALA Editions will introduce a new series: ALA Classic, handbooks, guide for the public library and reference titles
Offering Web CE
Offering IACET – approved credit equivalent units coordinated by HRDR in conjunction with other units
ORS will launch its research data sets to showcase library issues and trends
New Business Opportunities
Utilizing a newly created business development framework
Have built in a $50,000 placeholder for new business development
Will establish an advisory group of member leaders
Business Development Enhancements
FY 2010 Expense Reductions
9.6 FTE’s (eliminated) $470,000
5.3 FTE’s (unfunded) $284,000
Operating Expenses $100,000
Small Division Support $ 24,000
Additional Overhead Recovery* $247,000
Total $1,125,000
*Net of Divisions and Grants
General Fund Revenues/Expenses2008 - 2010
Revenues
Expenses
Unallocated Expenses
Net Revenue
2009 Budget
2008 Actual
$30,064,112
$30,064,112
$ 0
$ 0
$28,026,732
$27,346,587
$ 0
$ 680,145
2010 Proposed
$28,314,505
$27,977,505
$ 337,000
$ 0
FY 2010 Total Revenues By Fund$54,428,945
OPERATING FUND$44,921,111
PLANT FUND$0
GRANTS & AWARDS
$8,891,038
LONG TERM INVESTMENTS
$616,796General Fund$28,314,505
Divisions$16,250,601
Round Tables$356,005
Headquarters Building
Huron Plaza & WO
Operating
Furniture & Equipment
Awards
Unrestricted
Temporarily Restricted
Permanently Restricted
Huron Plaza Building
TOTAL ALA OPERATIONS
$44,921,111
Capital Budget$2,156,539
Grants
Technology$1,659,448
Furn/Equip & Building$497,091
FY 2010 Total Budgetary Ceiling By Fund
$64,432,034
OPERATING FUND$54,924,200
PLANT FUND$0
GRANTS & AWARDS
$8,891,038
LONG TERM INVESTMENTS
$616,796General Fund$28,314,505
Divisions$25,462,815
Round Tables$1,146,880
Headquarters Building
Huron Plaza & WO
Operating
Furniture & Equipment
Awards
Unrestricted
Temporarily Restricted
Permanently Restricted
Huron Plaza Building
TOTAL ALA OPERATIONS
$54,924,200
Capital Budget$2,156,539
Grants
Technology$1,659,448
Furn/Equip & Building$497,091
Fiscal Year 2010 Budget- The Next Steps -
Details and Approval
Total ALA FY 2010Budgetary Ceiling
+
Net Assets (Unexpended balance remaining from FY 2009)
Budgetary Ceiling=
Revenue (Anticipated for FY 2010)
See Article IX, page 30 of ALA Handbook
Total FY 2010 ALA Budgetary Ceilings
General FundDivisionsRound TablesGrants & AwardsLong Term Investments
Total ALA FY 2010 Budgetary Ceiling
$28,314,50525,462,815
1,146,8808,891,038
616,796
$64,432,034
COUNCIL ACTION TO BE TAKEN
REQUEST OF COUNCIL
Approval of FY 2010 Budgetary Ceiling of
$64,432,034
Thank You for Your Attention