';y of the United States of Americo I-inu, Peru lVay 18.2020 To: ProspectiveOfferors Subject: Solicitation Number 19PE5020Q0044 - Maintenance Service for Cooling Towers Enclosed is a Request for Quotation (RFQ) for lvlaintenance service for Cooling Towers in Lima, Peru. lf you would like to submit a quotation, follow the instructions in Section 3 of the solicitation and complete the required po(ions ofthe attached document and submit it to the address shown on the Slandard Form 1449 that follows this letter. The U.S. Embassywill conduct a pre-proposal conference on June 16,2O2O at 1100am All prospective quoters who have a solicitation package are invited to attend. Please submit full name and DNls of the people attending the visit to lvlrs. Jessica Mendez at luendezt@state qov no later than June B, 2020 before 10:00 a.m. in order to coordinate lhe access to the building For a proposal to be considered, you must complete and submit three (3) hard copies in English of the following documentation: Volume 1: - SF-1449 - blocks 12, 17a,23,24 and 30are completed - Section 'l - Service Price/Costs Volume 2 Section 3 - lnformalion as requested under Solicitation Provisions Section 5 - Completed Representations and Ce(ifications and Other Statements of Offerors, including proof of an "active' record in the System lor Award Management (SAM) Direct any questions regarding this solicitation in writing lo Jessica Mendez at !!c!!E4@qa!€, crov The U.S Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussaons with companies in the competitive range if there is a need to do so. Your proposal must be submitted in a sealed envelope marked "Proposal Enclosed" to Paul Kopecki, Contracting Oflicer, Av. Lima Polo cdra 2 s/n, Monterrico, Surco on or before 10:00 a.m. on June 30, 2020, (local date and time). No quotaiions will be accepted after this date and time Sincerely, IJ ;? Paul Enclosure: As stated Contracting Officer
Transcript
';y of the United States of Americo
I-inu, Peru
lVay 18.2020
To: ProspectiveOfferors
Subject: Solicitation Number 19PE5020Q0044 - Maintenance Service for Cooling Towers
Enclosed is a Request for Quotation (RFQ) for lvlaintenance service for Cooling Towers in Lima, Peru. lf you would
like to submit a quotation, follow the instructions in Section 3 of the solicitation and complete the required po(ionsofthe attached document and submit it to the address shown on the Slandard Form 1449 that follows this letter.
The U.S. Embassywill conduct a pre-proposal conference on June 16,2O2O at 1100am All prospective quoters
who have a solicitation package are invited to attend. Please submit full name and DNls of the people attending
the visit to lvlrs. Jessica Mendez at luendezt@state qov no later than June B, 2020 before 10:00 a.m. in order to
coordinate lhe access to the building
For a proposal to be considered, you must complete and submit three (3) hard copies in English of the following
documentation:
Volume 1:
- SF-1449 - blocks 12, 17a,23,24 and 30are completed- Section 'l - Service Price/Costs
Volume 2
Section 3 - lnformalion as requested under Solicitation Provisions
Section 5 - Completed Representations and Ce(ifications and Other Statements of Offerors, including proof
of an "active' record in the System lor Award Management (SAM)
Direct any questions regarding this solicitation in writing lo Jessica Mendez at !!c!!E4@qa!€, crov
The U.S Government intends to award a contract to the responsible company submitting an acceptable quotation
at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, althoughwe may hold discussaons with companies in the competitive range if there is a need to do so.
Your proposal must be submitted in a sealed envelope marked "Proposal Enclosed" to Paul Kopecki, ContractingOflicer, Av. Lima Polo cdra 2 s/n, Monterrico, Surco on or before 10:00 a.m. on June 30, 2020, (local date and time).No quotaiions will be accepted after this date and time
Sincerely,
IJ
;?
Paul
Enclosure: As stated
Contracting Officer
AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012) PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMSOFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
1. REQUISITION NUMBERPR9164781
PAGE 1 OF 93 PAGES
2. CONTRACT NO. 3. AWARD/ EFFECTIVE DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 19PE5020Q0044
6. SOLICITATION ISSUE DATE 05/18/2020
7. FOR SOLICITATION INFORMATION CALL:
a. NAME Jessica Mendez
b. TELEPHONE NUMBER(No collect calls) 6182190
8. OFFER DUE DATE/LOCAL TIME06/30/2020 / 10:00
9. ISSUED BY CODE PE500 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:
SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS
HUBZONE SMALL BUSINESS
(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM NAICS:
EDWOSB EMERGING SMALL BUSINESS
AMERICAN EMBASSY LIMAAve. Lima Polo Cdra 2 Monterrico, ATTN: GSO/ProcurementLima PERU
SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS 8 (A) SIZE STANDARD:
13b. RATING11. DELIVERY FOR FOB DESTINAT-TION UNLESS BLOCK ISMARKED
x SEE SCHEDULE
12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)
14. METHOD OF SOLICITATION
x RFQ IFB RFP
15. DELIVER TO CODE 16. ADMINISTERED BY CODEAMERICAN EMBASSY LIMAAve. Lima Polo Cdra 2 Monterrico, ATTN: GSO/ProcurementLimaPERU
AMERICAN EMBASSY LIMAAve. Lima Polo Cdra 2 Monterrico, ATTN: GSO/ProcurementLimaPERU
CODE FACILITY CODE
17a. CONTRACTOR/ OFFERER
TELEPHONE NO.
18a. PAYMENT WILL BE MADE BY AMERICAN EMBASSY LIMAAve. Lima Polo Cdra 2 Monterrico, ATTN: FMO Lima
PERU
CODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM
19.ITEM NO.
20.SCHEDULE OF SUPPLIES/SERVICES
21.QUANTITY
22.UNIT
23.UNIT PRICE
24.AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED
27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.
29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANYADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS
TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
X
X X
ITEM NO. 20.SCHEDULE OF SUPPLIES/SERVICES
21.QUANTITY
22.UNIT
23.UNIT PRICE
24.AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIEDCORRECT FOR
36. PAYMENT 37. CHECK NUMBER
PARTIAL FINAL COMPLETE PARTIAL FINAL38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY
41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
001 Solicitation for Maintenance Service for Open and Closed Cooling Towers according to attached Performance Work Statement and related documents.
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TABLE OF CONTENTS Section 1 - The Schedule
SF 1449 cover sheet
Continuation To SF-1449, RFQ Number 19PE5020Q0044, Prices, Block 23
Continuation To SF-1449, RFQ Number 19PE5020Q0044, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement
Section 2 - Contract Clauses
Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in
Part 12 Section 4 - Evaluation Factors
Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in
Part 12 Section 5 - Representations and Certifications
CONTINUATION TO SF-1449 RFQ NUMBER S- 19PE5020Q0044
PRICES, BLOCK 23 I. GENERAL The purpose of this firm fixed price purchase order is to perform preventive maintenance services of the facility’s Cooling Towers in accordance with Performance Work Statement. The contract will be for a one-year period from the date of the contract award, with four (4) one-year options.
The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the system in accordance with the Performance Work Statement. All work in this agreement shall be completed in a professional and timely manner. Those working on the equipment should be certified and the quality of work should reflect that. The Contractor shall schedule all preventive maintenance work with the Contracting Officer Representative (COR) for work phasing. II. PRICING The price listed below shall include all labor, materials, overhead, profit and applicable taxes. In consideration of satisfactory performance of all scheduled services required under this contract, the contractor shall be paid a firm fixed-price for all services. BASE YEAR Cost of Service
IGV Tax (if applicable)
Total Cost for Base Year 1st. OPTION YEAR Cost of Service
IGV Tax (if applicable)
Total Cost for 1st Option Year
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2nd OPTION YEAR Cost of Service
IGV Tax (if applicable)
Total Cost for 2nd Option Year
3rd OPTION YEAR Cost of Service
IGV Tax (if applicable)
Total Cost for 3rd Option Year
4th OPTION YEAR Cost of Service
IGV Tax (if applicable)
Total Cost for 4th Option Year
Total of Base Year _____________
Total of 1st Option Year _____________
Total of 2nd Option Year _____________
Total of 3rd Option Year _____________
Total of 4th Option Year _____________
GRAND TOTAL _____________
III. VALUE ADDED TAX (VAT) VALUE ADDED TAX. Value Added Tax (VAT) is priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.
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CONTINUATION TO SF-1449, RFQ NUMBER 19PE5020Q0044
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
I. PERFORMANCE WORK STATEMENT 1. The United States Embassy in Lima requires professional services and contractor cost
proposals to perform preventive maintenance services of the facility’s Cooling Towers.
2. Equipment to be maintained is as follows
Open Cooling Towers
Quantity: 02 each Manufacturer: Baltimore Model: 3165 Material: Stainless Steel AISI 304 Serial: 93600187 & 93600188 Rated Capacity: 540 GPM water, from 95oF to 85oF with air at 76oF WB Fan motor: 10 HP - 460/3/60 - TEAO enclosure Location: Chancery Roof
Closed Cooling Towers
Quantity: 02 each Manufacturer: Baltimore Model: VFL-036-31K Material: Stainless Steel AISI 304 Serial: U164282907-01-01 & U164282907-02-01 Rated Capacity: 160 GPM water, from 93oF to 85oF with air at 76oF WB Fan motor: 10 HP - 460/3/60 - TEFC enclosure Location: Chancery Roof
3. The Contractor under this SOW shall be responsible for labor, tools, and materials required
to carry out all preventive maintenance as outlined in this SOW. The Government has the following manuals:
Baltimore 3165 Cooling Tower Submittal Series 3000 Cooling Towers O&M Manual Baltimore VFL-036-31K Cooling Tower Submittal Baltimore VFL-036-31K Cooling Tower Drawing Series VFL Cooling Tower O&M 4. Contractor shall provide all materials, supervision, labor, tools and equipment to perform
preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.
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5. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.
6. The cooling towers shall be clean and in good operating condition upon completion of the
service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.
7. The Contractor shall perform preventive maintenance as outlined in this SOW. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.
8. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses,
gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.
9. A recommended spare parts list shall be obtained by the contractor from the manufacturer or
distributor and provided to the Facility Manager to procure. 10. The Contractor shall submit to the Embassy a schedule and description of preventive
maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the Embassy’s approval prior to contract work commencement
11. The Contractor shall provide trained technicians to perform the service at frequencies stated
in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.
12. It is the responsibility of the Contractor to perform all manufacturer’s recommended
preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.
13. Additionally, the maintenance contractor shall obtain and keep at the post O&M binders
provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.
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14. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.
15. Contractor furnished materials include but are not limited to appropriate tools, testing
equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory
16. Other works than stated in this SOW are not included in this Contract
17. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible
for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.
18. Copies of any and all software and licenses needed to control or to adjust the
communications module shall be given to the post upon completion of the work.
19. Provide a written report in English to Post Facilities Manager containing following: System information (make, model, all devices types) Pass/Fail of each feature and type of component tested. If a device fails, note
device type, address and location within Post Any comments on system (or device) condition pertaining to service life and
dependability. Full printout of test from system printer Contractor must record all visits in Contractor Visitors Log at FAC Office
20. Quality Assurance Plan shall be provided by the Contractor as an effective surveillance
method to promote effective Contractor performance. The QAP provides a method for the Embassy to monitor Contractor performance. The Contractor is responsible for management and quality control to meet the terms of the Contract.
21. The Contractor shall deliver standard services between the hours of 8:00 AM and 5:00 PM
Monday through Saturday.
22. Works shall be done in one cooling tower of each type at the time avoiding Summer time when both cooling towers are required for Embassy operations.
23. If any discrepancies are found with the Cooling Towers that are not covered under this
scope of work, then the contractor shall provide the following:
Detailed report noting the discrepancy found. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.
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Price quote for repair labor. 24. At a minimum, the following work shall be done:
24.1 WATER TREATMENT CONSIDERATIONS
A proper water treatment program, administered under the supervision of a competent water treatment specialist, is an essential part of routine maintenance to ensure the safe operation and longevity of evaporative cooling equipment, as well as other system components. A water treatment program must control the following situations: - Corrosion - Scale Formation - Biological Fouling
Actually Post have a water treatment system with water meters, 3 metering pumps per each tower one for rust inhibitor and two for different biocides, dual timer controller that manages rust inhibitor metering pump and bleed-off valve and alternating biocide controllers that manages biocide metering pumps A & B.
Contractor shall check the correct chemicals and dosages are being used to treat the water condenser system.
24.2 SAFETY AND SPECIAL INSTRUCTIONS:
a) Follow site safety procedures and supervisor’s instructions. b) Schedule outage with operating personnel. c) Use extreme caution when climbing access ladders. d) Perform applicable lockout/tag out steps of site safety procedures. e) Lockout and disconnect the main power before tightening the main supply lugs in
order to avoid the hazard of electrical shock, which could result in serious personal injury or death.
f) Record and report equipment damage or deficiencies. g) Review and follow the manufacturer’s O&M instructions. h) Record results in the equipment history log. i) Allow only qualified personnel to do maintenance work on this equipment. j) The recirculating water system may contain chemicals or biological contaminants,
including Legionella, which could be harmful if inhaled or ingested. Personnel exposed directly to the discharge airstream and the associated drift mists, generated during operation of the water distribution system and/or fans, or mists produced by high pressure water jets or compressed air (if used to clean components of the recirculating water system), must wear respiratory protection equipment approved for such use by governmental occupational safety and health authorities.
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24.3 COOLING TOWERS MAINTENANCE PROCEDURES:
OPEN COOLING TOWERS (Annually)
a) Follow manufacturer recommendations. b) Disconnect power source, lock out, and tag out accordingly. Check electrical wiring
and connections; tighten loose connections. c) Drain the cooling tower and flush cold-water sump and clean Balance-Clean
Chamber Strainer. d) Clean inside of water tower; with an electric cold-water pressure washer remove all
mud, scale and algae build up, brush and wipe as required, taking special care to avoid scratching the stainless-steel finish. Remove all deposits of scale with the use of a scale remover.
e) Deep cleaning and pressure washing of wet deck panels. If necessary, notify the COR if wet deck panels replacement is necessary for the next annual inspection.
f) Replace wet deck panels if necessary. g) Check the motor voltage and current on the three phases. The current shall not exceed
the nameplate rating. Check the motor continuity on the tree phases and check the motor insulation with a megger insulation tester. Replace the motor if necessary.
h) Replace bearings and pillow blocks at the impeller shaft. i) Replace the one-piece multi-groove banded belt and check belt tension. j) Replace pillow blocks and impeller shaft bearings. k) Remove Impeller and perform dynamic balance. Re install impeller. l) Check impeller RPM and proper rotation m) Clean outside of water tower; with an electric cold-water pressure washer remove all
mud, scale and algae build up, brush and wipe as required, taking special care to avoid scratching the stainless-steel finish. Remove all deposits of scale with the use of a scale remover.
n) Refill with water and check make-up water assembly for leakage, adjust float if necessary.
o) Check condenser pumps for loose connections, failing bearings, cavitation, clogged strainers, excessive vibrations, and operations outside of manufacturer’s recommendations.
p) Clean clogged spray nozzles.
CLOSED COOLING TOWERS (Annually)
a) Follow manufacturer recommendations. b) Disconnect power source, lock out, and tag out accordingly. Check electrical wiring
and connections; tighten loose connections. c) Check the unit for unusual noise or vibrations d) Drain the cooling tower, clean and flush basin e) Clean inside of water tower; with an electric cold-water pressure washer remove all
mud, scale and algae build up, brush and wipe as required, taking special care to avoid scratching the stainless-steel finish. Remove all deposits of scale with a scale remover.
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f) Check the motor voltage and current on the three phases. The current shall not exceed the nameplate rating. Check the motor continuity on the tree phases and check the motor insulation with a megger insulation tester. Replace the motor if necessary.
g) Replace fan belt and check belt tension. h) Lubricate pillow blocks and impeller shaft bearings. Replace if necessary. i) Check impeller RPM and proper rotation j) Clean outside of water tower; with an electric cold-water pressure washer remove all
mud, scale and algae build up, brush and wipe as required, taking special care to avoid scratching the stainless-steel finish. Remove all deposits of scale with a scale. remover.
k) Refill with water and check make-up water assembly for leakage, adjust float if necessary.
l) Set the make-up valve float so the water shuts off at the overflow level. m) Check spray pump and inspect spray nozzles according to manufacturer’s
recommendations. n) Clean clogged spray nozzles. o) Check secondary water pumps for loose connections, failing bearings, cavitation,
clogged strainers, excessive vibrations, and operations outside of manufacturer’s recommendations
SPARE PARTS INVENTORY
Embassy will purchase and keep a list of parts shown on attached lists. Contractor shall keep an inventory and make sure that the stock is properly kept.
Mechanical Spares Open Cooling Towers Mechanical Spares Closed Cooling Towers
25. Contractor must follow all working safety regulations and provide their personnel with appropriate safety equipment like gloves, security shoes, ocular protection, earring protection, falling protection etc... A site meeting will be held to discuss safety issues prior to work commencing.
26. Please note that all regulations indicated in the manual USCOE EM-385 Safety Manual
which apply to this work, shall be adhered to and followed by all Contractor personnel. https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf
II. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP) This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved. Performance Objective Performance
Work Statement Paragraphs
Performance Threshold
Services. Performs all Preventive Maintenance services set forth in the Performance Work Statement.
1 thru 26
All required services are performed and no more than one (1) customer complaint is received per annual service.
1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action. 2. STANDARD. The performance standard is that the Government receives no more than one (1) [Note to Contracting Officer: Insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard. 3. PROCEDURES.
(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.
(b) The COR will complete appropriate documentation to record the complaint. (c) If the COR determines the complaint is invalid, the COR will advise the complainant.
The COR will retain the annotated copy of the written complaint for his/her files. (d) If the COR determines the complaint is valid, the COR will inform the Contractor and
give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.
(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints. (f) If the Contractor disagrees with the complaint after investigation of the site and
challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.
(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.
(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.
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SECTION 2 - CONTRACT CLAUSES FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018) and (DEVIATION 2017-02) (JUNE 2017, is incorporated by reference (see SF-1449, Block 27A)
FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (MAR 2020)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items
__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).
__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).
__ (5) [Reserved].
_X_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
_X_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101note).
__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).
__ (10) [Reserved].
__ (11)
(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).
__ (ii) Alternate I (Mar 2020) of 52.219-3.
__ (12)
(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
__ (ii) Alternate I (Mar 2020) of 52.219-4.
__ (13) [Reserved]
__ (14)
(i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).
__ (ii) Alternate I (Mar 2020).
__ (iii) Alternate II (Nov 2011).
__ (15)
(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).
__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).
__ (22)
(i) 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020) (15 U.S.C. 632(a)(2)).
(ii) Alternate I (MAR 2020) of 52.219-28.
__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).
__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C. 637(m)).
(25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).
__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
_X_ (35)
(i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).
__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).
__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)
__ (37)
(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)
__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).
_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).
__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).
__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).
_X_ (55) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.4505, 10 U.S.C.2307(f)).
__ (61) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).
__ (62)
(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).
__ (ii) Alternate I (Apr 2003) of 52.247-64.
__ (iii) Alternate II (Feb 2006) of 52.247-64.
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).
__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).
__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).
__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.
(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.
(e)
(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-
(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).
(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).
(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.
(vi) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.
(vii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(xi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C.4212)
(xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.
(A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O 13627).
(B) Alternate I (Mar 2015) of 52.222-50(22 U.S.C. chapter 78and E.O 13627).
(xv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).
(xvi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).
(xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).
(xix) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).
(xx)
(A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).
(B) Alternate I (Jan 2017) of 52.224-3.
(xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).
(xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.
(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.1241(b) and 10 U.S.C.2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.
(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.
ADDENDUM TO CONTRACT CLAUSES FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at https://www.ecfr.gov/cgi-bin/text-idx?SID=2e978208d0d2aa44fb9502725ecac4e5&mc=true&tpl=/ecfrbrowse/Title48/48chapter6.tpl to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR. The following Federal Acquisition Regulation clauses are incorporated by reference: CLAUSE TITLE AND DATE 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND
REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) 52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000) 52.228-3 WORKERS’ COMPENSATION INSURANCE (Defense Base Act) (JUL 2014)
52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997) 52.229-6 FOREIGN FIXED PRICE CONTRACTS (FEB 2013) 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013) 52.232-40 PROVIDING ACCLERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)
The following FAR clauses are provided in full text: 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.
(End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
(End of clause) 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.
(End of clause) The following DOSAR clauses are provided in full text: CONTRACTOR IDENTIFICATION (JULY 2008) Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email. Contractor personnel must take the following actions to identify themselves as non-federal employees:
23
1) Use an email signature block that shows name, the office being supported and company
affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);
2) Clearly identify themselves and their contractor affiliation in meetings; 3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever
contractor personnel are included in those listings; and
4) Contractor personnel may not utilize Department of State logos or indicia on business cards.
(End of clause) 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999) (a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract. (b) Invoice Submission. The Contractor shall submit invoices in an original to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e). The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment. (c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:
(End of clause)
652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015) (a) The Department of State observes the following days as holidays: New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Holy Thursday Good Friday Memorial Day
24
St. Peter & St. Paul Independence Day Independence Day (Peruvian) Saint Rose of Lima (Peruvian) Labor Day Battle of Angamos (Peruvian) Columbus Day All Saints Day Veterans Day Thanksgiving Day Immaculate Conception Christmas Day Any other day designated by Federal law, Executive Order, or Presidential Proclamation. (b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract. (c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative. (d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:
(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.
(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided. (e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.
(End of clause)
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652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999) (a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.
(a) The COR for this contract is the Maintenance Supervisor. (End of clause)
652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999) (a) The Contractor warrants the following:
(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed; (2) That is has obtained all necessary licenses and permits required to perform this contract; and, (3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.
(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.
652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)
This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule. The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.
(End of clause)
52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (DEC 2010)
(a) During the term of this contract, the Contractor shall post a notice, of such size and in such form, and containing such content as prescribed by the Secretary of Labor, in conspicuous places in and about its plants and offices where employees covered by the National Labor Relations Act
26
engage in activities relating to the performance of the contract, including all places where notices to employees are customarily posted both physically and electronically, in the languages employees speak, in accordance with 29 CFR 471.2 (d) and (f). (1) Physical posting of the employee notice shall be in conspicuous places in and about the Contractor’s plants and offices so that the notice is prominent and readily seen by employees who are covered by the National Labor Relation Act and engage in activities related to the performance of the contract. (2) If the Contractor customarily posts notices to employees electronically, then the Contractor shall also post the required notice electronically by displaying prominently, on any website that is maintained by the Contractor and is customarily used for notices to employees about terms and conditions of employment, a link to the Department of Labor’s website that contains the full text of the poster. The link to the Department’s website, as referenced in (b)(3) of this section must read, “Important Notice about Employee Rights to Organize and Bargain Collectively with Their Employers.” (b) This required notice, printed by the Department of Labor, can be – (1) Obtained from the Division of Interpretations and Standards, Office of Labor-Management Standards, U.S. Department of Labor, 200 Constitution Avenue, NW, Room N-5609, Washington, DC 20210, (202) 693-0123, or from any field office of the Office of Labor-Management Standards or Office of Federal Contract Compliance Programs; or (2) Provided by the Federal contracting agency, if requested; (3) Downloaded from the Department of Labor, Office of Labor-Management Standards (OLMS) web site at: http://www.dol.gov/olms/regs/compliance/EO13496.htm ; or (4) Reproduced and used as exact duplicate copies of the Department of Labor’s official poster. (c) The required text of the Employee Notification referred to in this clause is located at Appendix A, Subpart A, 29 CFR Part 471. (d) The Contractor shall comply with all provisions of the Employee Notice and related rules, regulations, and orders of the Secretary of Labor. (e) In the event that the Contractor does not comply with the requirements set forth in paragraphs (a) through (d) of this clause, this contract may be terminated or suspended in whole or in part, and the Contractor may be suspended or debarred in accordance with 29 CFR 471.14 and FAR Subpart 9.4. Such other sanctions or remedies may be imposed as are provided by 29 CFR Part 471, which implements E.O. 13496 or as otherwise provided by law. (f) Subcontracts. (1) The Contractor shall include the substance of the provisions of paragraphs (a) through (f) of this clause in every subcontract that exceeds $10,000 unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to section 3 of Executive Order 13496 of January 30, 2009, so that such provisions will be binding upon each subcontractor. (2) The Contractor and subcontractor are not permitted to procure supplies or services in a way designed to avoid the applicability of Executive Order 13496 or this subpart.
(3) The Contractor shall take such action with respect to any such subcontract as may be directed by the Secretary of Labor as a means of enforcing such provisions, including the imposition of sanctions for non compliance. (4) However, if the Contractor becomes involved in litigation with a subcontractor, or is threatened with such involvement, as a result of such direction, the Contractor may request the United States, through the Secretary of Labor, to enter into such litigation to protect the interests of the United States.
28
SECTION 3 - SOLICITATION PROVISIONS Instructions to Offeror. Each offer must consist of the following:
FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (MAR 2020), is incorporated by reference (see SF-1449, Block 27A)
ADDENDUM TO 52.212-1
A. Summary of Instructions. Each offer must consist of 3 copies in English of the following: A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.
The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm ] A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including: (1) Name of a Project Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English; (2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;
1. List of clients over the past 5 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Peru, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:
Quality of services provided under the contract; Compliance with contract terms and conditions; Effectiveness of management; Willingness to cooperate with and assist the customer in routine matters, and
when confronted by unexpected difficulties; and Business integrity / business conduct.
The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this
data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.
2. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and
financial resources needed to perform the work; 3. The offeror shall address its plan to obtain all licenses and permits required by local law (see
DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.
4. The offeror’s strategic plan for maintenance services to include but not limited to: (a) A work plan taking into account all work elements in Section 1, Performance Work
Statement. (b) Identify types and quantities of equipment, supplies and materials required for
performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;
(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and
(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the
insurance provider to be used.
30
ADDENDUM TO SOLICITATION PROVISIONS FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm. These addresses are subject to change. If the FAR is not available at the locations indicated above, use of an internet “search engine” (for example, Google, Yahoo, Excite) is suggested to obtain the latest location of the most current FAR provisions. The following Federal Acquisition Regulation solicitation provisions are incorporated by reference: PROVISION TITLE AND DATE 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN
CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN—REPRESENTATION AND CERTIFICATIONS (DEC 2012)
52.237-1 SITE VISIT (APR 1984) The site visit will be held on June 16, 2020 at 11:00 a.m.(local time) at the U.S. Embassy located in Av. Encalada cdra. 17 s/n Monterrico, Santiago de Surco. Prospective offerors/quoters should contact Jessica Mendez, [email protected] for additional information or to arrange entry to the building. For US Vendors: You can participate in the site visit through a conference call following the instructions below: Dial : 18773361839 Access Code : 618 2504 followed by #
The following DOSAR provision(s) is/are provided in full text: 652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015) (a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:
(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at [email protected].
(2) For all others, the Department of State Advocate for Competition at [email protected].
(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Jason Cubas, at [email protected] . For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.
Award will be made to the lowest priced, acceptable, responsible offeror. The quoter shall submit a completed solicitation, including Sections 1 and 5.
The Government reserves the right to reject proposals that are unreasonably low or high in
price. The lowest price will be determined by multiplying the offered prices times the estimated
quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options.
The Government will determine acceptability by assessing the offeror's compliance with the
terms of the RFQ to include the technical information required by Section 3. The Government will determine contractor responsibility by analyzing whether the apparent
successful offeror complies with the requirements of FAR 9.1, including:
Adequate financial resources or the ability to obtain them; Ability to comply with the required performance period, taking into consideration all
existing commercial and governmental business commitments; Satisfactory record of integrity and business ethics; Necessary organization, experience, and skills or the ability to obtain them; Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
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ADDENDUM TO EVALUATION FACTORS FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12
The following FAR provision(s) is/are provided in full text: 52.217-5 EVALUATION OF OPTIONS (JUL 1990) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).
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SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS
FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (MAR 2020)
The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.
(a) Definitions. As used in this provision—
“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.
Forced or indentured child labor means all work or service—
(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or
(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.
Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.
Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.
Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).
Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—
(1) PSC 5510, Lumber and Related Basic Wood Materials;
(2) Product or Service Group (PSG) 87, Agricultural Supplies;
(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;
(8) PSC 9610, Ores;
(9) PSC 9620, Minerals, Natural and Synthetic; and
(10) PSC 9630, Additive Metal Materials.
Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.
Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.
Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—
(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;
(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;
(3) Consist of providing goods or services to marginalized populations of Sudan;
(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;
(5) Consist of providing goods or services that are used only to promote health or education; or
(6) Have been voluntarily suspended.“Sensitive technology”—
Sensitive technology—
(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—
(i) To restrict the free flow of unbiased information in Iran; or
(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and
(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).
Service-disabled veteran-owned small business concern—
(1) Means a small business concern—
(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and
(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.
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(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).
Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.
Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—
(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—
(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and
(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and
(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.
Subsidiary means an entity in which more than 50 percent of the entity is owned—
(1) Directly by a parent corporation; or
(2) Through another subsidiary of a parent corporation
Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.
Veteran-owned small business concern means a small business concern—
(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and
(2) The management and daily business operations of which are controlled by one or more veterans.
Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.
Women-owned small business concern means a small business concern—
(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and
(2) Whose management and daily business operations are controlled by one or more women.
(b)
(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM
(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.
[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.
These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.
Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.
(1) Small business concern. The offeror represents as part of its offer that it □is, □is not a small business concern.
(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □is, □is not a veteran-owned small business concern.
(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.
(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □is, □is not a small disadvantaged business concern as defined in 13 CFR124.1002.
(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.
(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that-
(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and
(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.
(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that-
(i) It □ is, □ is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and
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(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: __________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.
Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.
(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.
(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________
(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–
(i) It □is, □is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and
(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: __________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.
(d) Representations required to implement provisions of Executive Order11246-
(1) Previous contracts and compliance. The offeror represents that-
(i) It □ has, □ has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and
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(ii) It □ has, □ has not filed all required compliance reports.
(2) Affirmative Action Compliance. The offeror represents that-
(i) It □ has developed and has on file, □ has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or
(ii) It □ has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.
(e) Certification Regarding Payments to Influence Federal Transactions (31 http://uscode.house.gov/ U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.
(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American-Supplies, is included in this solicitation.)
(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products,i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American-Supplies.”
(2) Foreign End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________
(3) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.
(g)
(1) Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Applies only if the clause at FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act, is included in this solicitation.)
(i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The terms “Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end product,” “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” “Free Trade Agreement country,” “Free Trade Agreement country end product,” “Israeli end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements–Israeli Trade Act.”
(ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements-Israeli Trade Act”:
Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________
[List as necessary]
(iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements-Israeli Trade Act.” The offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.”
Other Foreign End Products:
Line Item No. Country of Origin ______________ _________________
(iv) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.
(2) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate I. If Alternate I to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision:
(g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements-Israeli Trade Act”:
Canadian End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________
[List as necessary]
(3) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate II. If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision:
(g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements-Israeli Trade Act”:
Canadian or Israeli End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________
(4) Buy American-Free Trade Agreements-Israeli Trade Act Certificate, Alternate III. If Alternate III to the clause at 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision:
(g)(1)(ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled “Buy American-Free Trade Agreements-Israeli Trade Act”:
Free Trade Agreement Country End Products (Other than Bahrainian, Korean, Moroccan, Omani, Panamanian, or Peruvian End Products) or Israeli End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________
[List as necessary]
(5) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.)
(i) The offeror certifies that each end product, except those listed in paragraph (g)(5)(ii) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled “Trade Agreements.”
(ii) The offeror shall list as other end products those end products that are not U.S.-made or designated country end products.
Other End Products:
Line Item No. Country of Origin ______________ _________________ ______________ _________________ ______________ _________________
[List as necessary]
(iii) The Government will evaluate offers in accordance with the policies and procedures of FAR part 25. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that
there are no offers for such products or that the offers for such products are insufficient to fulfill the requirements of the solicitation.
(h) Certification Regarding Responsibility Matters (Executive Order 12689). Does not apply.
(i) Certification Regarding Knowledge of Child Labor for Listed End Products (Executive Order 13126). [The Contracting Officer must list in paragraph (i)(1) any end products being acquired under this solicitation that are included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, unless excluded at 22.1503(b).]
(1) Listed end products.
Listed End Product Listed Countries of Origin ___________________ ___________________ ___________________ ___________________
(2) Certification. [If the Contracting Officer has identified end products and countries of origin in paragraph (i)(1) of this provision, then the offeror must certify to either (i)(2)(i) or (i)(2)(ii) by checking the appropriate block.]
(i) The offeror will not supply any end product listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product.
(ii) The offeror may supply an end product listed in paragraph (i)(1) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product. The offeror certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture any such end product furnished under this contract. On the basis of those efforts, the offeror certifies that it is not aware of any such use of child labor.
(j) Place of manufacture. Does not apply.
(k) Certificates regarding exemptions from the application of the Service Contract Labor Standards (Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services.) [The contracting officer is to check a box to indicate if paragraph (k)(1) or (k)(2) applies.]
(1) Maintenance, calibration, or repair of certain equipment as described in FAR 22.1003-4(c)(1). The offeror □ does □ does not certify that–
(i) The items of equipment to be serviced under this contract are used regularly for other than Governmental purposes and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontract) in substantial quantities to the general public in the course of normal business operations;
(ii) The services will be furnished at prices which are, or are based on, established catalog or market prices (see FAR 22.1003-4(c)(2)(ii)) for the maintenance, calibration, or repair of such equipment; and
(iii) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract will be the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.
(2) Certain services as described in FAR 22.1003-4(d)(1). The offeror □ does □ does not certify that-
(i) The services under the contract are offered and sold regularly to non-Governmental customers, and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the general public in substantial quantities in the course of normal business operations;
(ii) The contract services will be furnished at prices that are, or are based on, established catalog or market prices (see FAR 22.1003-4(d)(2)(iii));
(iii) Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract; and
(iv) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract is the same as that used for these employees and equivalent employees servicing commercial customers.
(3) If paragraph (k)(1) or (k)(2) of this clause applies–
(i) If the offeror does not certify to the conditions in paragraph (k)(1) or (k)(2) and the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation, the offeror shall notify the Contracting Officer as soon as possible; and
(ii) The Contracting Officer may not make an award to the offeror if the offeror fails to execute the certification in paragraph (k)(1) or (k)(2) of this clause or to contact the Contracting Officer as required in paragraph (k)(3)(i) of this clause.
(l) Taxpayer Identification Number (TIN) ( 26 U.S.C. 6109, 31 U.S.C. 7701). (Not applicable if the offeror is required to provide this information to the SAM to be eligible for award.)
(1) All offerors must submit the information required in paragraphs (l)(3) through (l)(5) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the Internal Revenue Service (IRS).
(2) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.
(3) Taxpayer Identification Number (TIN).
TIN: ________________________________.
TIN has been applied for.
TIN is not required because:
Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;
Offeror is an agency or instrumentality of a foreign government;
Offeror is an agency or instrumentality of the Federal Government.
Offeror is not owned or controlled by a common parent;
Name and TIN of common parent:
Name ________________________________.
TIN _________________________________.
(m) Restricted business operations in Sudan. By submission of its offer, the offeror certifies that the offeror does not conduct any restricted business operations in Sudan.
(n) Prohibition on Contracting with Inverted Domestic Corporations.
(1) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.
(2) Representation. The Offeror represents that–
(i) It □is, □ is not an inverted domestic corporation; and
(ii) It □is, □is not a subsidiary of an inverted domestic corporation.
(o) Prohibition on contracting with entities engaging in certain activities or transactions relating to Iran.
(1) The offeror shall e-mail questions concerning sensitive technology to the Department of State at [email protected].
(2) Representation and Certifications. Unless a waiver is granted or an exception applies as provided in paragraph (o)(3) of this provision, by submission of its offer, the offeror-
(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;
(ii) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act; and
(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,500 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx).
(3) The representation and certification requirements of paragraph (o)(2) of this provision do not apply if-
(i) This solicitation includes a trade agreements certification (e.g., 52.212-3(g) or a comparable agency provision); and
(ii) The offeror has certified that all the offered products to be supplied are designated country end products.
(p) Ownership or Control of Offeror. (Applies in all solicitations when there is a requirement to be registered in SAM or a requirement to have a unique entity identifier in the solicitation).
(1) The Offeror represents that it □ has or □ does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (2) and if applicable, paragraph (3) of this provision for each participant in the joint venture.
(2) If the Offeror indicates “has” in paragraph (p)(1) of this provision, enter the following information:
(3) If the Offeror indicates “yes” in paragraph (p)(2) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:
(q) Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.
(1) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, The Government will not enter into a contract with any corporation that–
(i) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or
(ii) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.
(2) The Offeror represents that–
(i) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and
(ii) It is □ is not □a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(r) Predecessor of Offeror. (Applies in all solicitations that include the provision at 52.204-16, Commercial and Government Entity Code Reporting.)
(1) The Offeror represents that it □ is or □ is not a successor to a predecessor that held a Federal contract or grant within the last three years.
(2) If the Offeror has indicated “is” in paragraph (r)(1) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):
Predecessor CAGE code: (or mark “Unknown”).
Predecessor legal name: .
(Do not use a “doing business as” name).
(s) [Reserved].
(t) Public Disclosure of Greenhouse Gas Emissions and Reduction Goals. Applies in all solicitations that require offerors to register in SAM (12.301(d)(1)).
(1) This representation shall be completed if the Offeror received $7.5 million or more in contract awards in the prior Federal fiscal year. The representation is optional if the Offeror received less than $7.5 million in Federal contract awards in the prior Federal fiscal year.
(2) Representation. [Offeror to check applicable block(s) in paragraph (t)(2)(i) and (ii)].
(i) The Offeror (itself or through its immediate owner or highest-level owner) □ does, □ does not publicly disclose greenhouse gas emissions, i.e., makes available on a publicly accessible website the results of a greenhouse gas inventory, performed in accordance with an accounting standard with publicly available and consistently applied criteria, such as the Greenhouse Gas Protocol Corporate Standard.
(ii) The Offeror (itself or through its immediate owner or highest-level owner) □does, □does not publicly disclose a quantitative greenhouse gas emissions reduction goal, i.e., make available on a publicly accessible website a target to reduce absolute emissions or emissions intensity by a specific quantity or percentage.
(iii) A publicly accessible website includes the Offeror's own website or a recognized, third-party greenhouse gas emissions reporting program.
(3) If the Offeror checked “does” in paragraphs (t)(2)(i) or (t)(2)(ii) of this provision, respectively, the Offeror shall provide the publicly accessible website(s) where greenhouse gas emissions and/or reduction goals are reported:_________________.
(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(2) The prohibition in paragraph (u)(1) of this provision does not contravene requirements applicable to Standard Form 312 (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(3) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).
(v) Covered Telecommunications Equipment or Services-Representation. Section 889(a)(1)(A) of Public Law 115-232.
(1) The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.
(2) The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.
(End of Provision)
FAR 52.219-1 Small Business Program Representations (Mar 2020) (a) Definitions. As used in this provision- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13
CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program. Service-disabled veteran-owned small business concern- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C.101(2), with a disability that is service-connected, as defined in 38 U.S.C.101(16). Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (b) of this provision. Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that- (1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by- (i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and (ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and (2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraphs (1)(i) and (ii) of this definition. “Veteran-owned small business concern” means a small business concern- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. “Women-owned small business concern” means a small business concern- (1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. “Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States. (b)
(1) The North American Industry Classification System (NAICS) code for this acquisition is 541990. (2) The small business size standard is $15 million dollars. (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture (i.e., nonmanufacturer), is 500 employees. (c) Representations. (1) The offeror represents as part of its offer that it □is, □is not a small business concern. (2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not, a small disadvantaged business concern as defined in 13 CFR 124.1002. (3) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small business concern. (4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(3) of this provision.] The offeror represents as part of its offer that- (i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and (ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation. (5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (c)(4) of this provision.] The offeror represents as part of its offer that- (i) It □is, □is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and (ii) It □is, □is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation. (6) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it is, is not a veteran-owned small business concern.
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(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(6) of this provision.] The offeror represents as part of its offer that it is, is not a service-disabled veteran-owned small business concern. (8) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that- (i) It □is, □is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and (ii) It □is, □is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation. (d) Under 15 U.S.C.645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall- (1) Be punished by imposition of fine, imprisonment, or both; (2) Be subject to administrative remedies, including suspension and debarment; and (3) Be ineligible for participation in programs conducted under the authority of the Act.
Project: EMBASSY USA RETROFIT ALTERNATPurchase Order No: 46976Engineer: EDUARDO RAMIREZBAC Order # U164282907
Representative: SAEG ENGINEERING GROUP
All Information is per Unit
Quantity: 2 Model VFL-036-31K CLOSED CIRCUIT COOLING TOWER
Certified Capacity: 160.00 USGPM of Water from 93.00°F to 85.00°F at 76.00°F entering air wet bulb and 1.52 PSIG fluid pressure drop.Fan Motor(s): One (1) 10 HP fan motor(s): Totally Enclosed, Fan Cooled (TEFC),
1 Speed/1 Winding - Premium Efficiency (Inverter Duty), suitable for 460 volt, 3 phase, 60 hertz electrical service. Drives are based on 0 inches ESP.
NOTE: Inverter Duty fan motors, furnished in accordance with NEMA Standard Mg.1 -- Part 31, are required for applications using variable frequency drives for fan motor control.Pump(s): One (1) 1 HP pump motor: 1 Speed/1 Winding - Standard Efficiency, suitable for 460 volt, 3 phase, 60 hertz.
Submittal Information Equipment Summary
BAC Terms and Conditions of Sale Mechanical Specifications Performance Curves and Sound Data Submittal Drawings/Diagrams
BAC-15807AX Unit PrintBAC-13237B Unit Support
Forced Draft, Counterflow Closed Circuit Cooling TowerQuality Assurance - ISO 9001 CertifiedUnit Energy Efficiency per ASHRAE Standard 90.1-2010CTI Certified Thermal PerformanceStainless Steel Unit ConstructionGalvanized Steel Fan Wheel(s) Protected with the BALTIBOND® Corrosion Protection SystemType 304 Stainless Steel, Full Circuit CoilPolyvinyl Chloride (PVC) Drift EliminatorsUpgraded Unit AnchorageIntegral Pump(s) with Standard Make-Up, Drain and Overflow ConnectionsPVC Spray BranchesMechanical Float Valve Assembly
THANK YOU FOR YOUR BUSINESS!Rigging and Installation Instructions, as well as Operating and Maintenance Instructions are available at www.baltimoreaircoil.com
Each unit is manufactured under closely-controlled conditions using standardized parts to ensure each unit is built precisely to the same high-quality design and construction standards. The design, manufacture, and business processes of Baltimore Aircoil Company are ISO 9001:2000 certified.
Unit Efficiency:
The unit(s) complies with the energy efficiency requirements established by ASHRAE Standard 90.1-2010.
CTI Certification:
The thermal performance is certified by the Cooling Technology Institute in accordance with CTI Certification Standard STD-201.
Materials of Construction:
Heavy gauge panel construction of Type 304 stainless steel utilizing double break flanges for maximum strength, rigidity, and reliable sealing at watertight joints. Circular access doors provided for interior inspection, cleaning, and adjustments are constructed of Type 304 stainless steel and are held in place with phenolic knob screws. The heat transfer casing section is contructed of Type 304 stainless steel. The fan(s) is located in the dry air stream to provide greater reliability and ease of maintenance. Fan wheels are forwardly curved, centrifugal, squirrel-cage type which are statically and dynamically balanced, and are mounted on a steel shaft supported by heavy-duty, self-aligning, relubricatable bearings with cast iron housings. Fan housings have curved inlet rings for efficient air entry and are constructed of Type 304 stainless steel. The fan housings are of split design to facilitate fan wheel and shaft removal. V-belt sheaves, selected for 150% motor nameplate horsepower, are mounted and aligned at the factory. Drive and all moving parts are protected by removable screens and panels made of Type 304 stainless steel. The fan(s), fan shaft(s), bearings, mechanical equipment support and fan motors are warranted against defects in materials and workmanship for five (5) years from date of shipment.
Fan Wheels:
Forwardly curved, centrifugal, squirrel cage type fan wheels are constructed from G-235 (Z700 metric) hot-dip galvanized steel protected with the BALTIBOND® Corrosion Protection System. Fan wheels are statically and dynamically balanced. Fan housings have curved inlet rings for efficient air entry.
Coil Type:
Continuous 1.05" (27 mm) O.D. all prime surface Type 304 stainless steel encased in steel framework. Coil will be designed for free liquid drainage. Coil has a maximum allowable working pressure of 300 psig (2170 kPa) and is tested at 375 psig (2685 kPa) air pressure under water.
Drift Eliminators:
Drift eliminators are constructed of polyvinyl chloride (PVC), and are removable in easily handled sections. They impart three distinct changes in air direction to effectively strip entrained moisture from the leaving airstream with minimum air resistance. PVC eliminators are not a working surface. A working platform by others may be required to service the water distribution system.
When supported as recommended, the unit will have anchorage to resist wind loads up to 30 psf (146.6 kg/m^2) acting on the full vertical projected area with 16 psf (78.1kg/m^2) acting simultaneously on the full horizontal projected area or seismic forces of 161% of the operating weight acting in the horizontal direction, and 24% of the operating weight acting in the vertical direction applied at the center of gravity.
Spray Water Pump Assembly:
Basin has integral pump(s) with large area, lift out, steel strainer screen(s) including perforated openings sized smaller than the water distribution nozzle orifices. Strainers include anti-vortexing baffles to prevent air entrainment. Close-coupled, bronze-fitted pump(s) with mechanical seal is mounted on the basin. The pump motor(s) are totally enclosed, fan cooled (TEFC). A water bleed line with a metering valve to control the bleed rate is installed between the pump discharge and the overflow connection. Electrical requirements match fan motor.
Spray Distribution System:
Spray header with schedule 40 PVC branches. Removable branches and 360° spray pattern plastic spray nozzles are held in place with snap-in rubber grommets.
Basin Water Level Control:
A make-up valve with unsinkable polystyrene filled plastic float arranged for easy adjustment. The corrosion resistant make-up valve is suitable for water supply pressures between 15 psig (103 kPa) and 50 psig (345 kPa).
Baltimore Aircoil Company, Inc.Closed Circuit Cooling Tower Selection ProgramVersion: 7.3.0 NAProduct data correct as of: August 10, 2016
Project Name:Selection Name:Project State/Province:Project Country: United StatesDate: September 01, 2016
Model Information Design ConditionsProduct Line: Low Profile Series VFL Fluid: WaterModel: VFL-036-31KNumber of Units: 1 Flow Rate: 160.00 USGPMCoil Type: Stainless Steel Entering Fluid Temp.: 93.00 °FCoil Finning: None Leaving Fluid Temp.: 85.00 °FFan Type: Standard Fan Wet Bulb Temp.: 76.00 °FFan Motor: (1) 10.00 = 10.00 HP/UnitTotal Standard Fan Power: Full Speed, 10.00 BHP/UnitTotal Pump Motor Power: (1) 1.00 = 1.00 HP/Unit Fluid Pressure Drop: 1.46 psiIntake Option: NoneInternal Option: NoneDischarge Option: NoneExternal Static Pressure: 0.00 in. of H2O
Design Conditions @ Standard Total Fan Motor Power per Unit (10.00 HP)Predicted Performance
Fan Motor Alternative = Full Speed, 10.00 BHPFlow Rate = 160.00 USGPM (100.00% of Design)
These performance curves are based on constant fan power.
Applies to Applies toWarning(s) Design Off Design
Conditions Conditions1. One or more selected model options are outside of CTI Certification limits. Yes Yes
Page 1/2
Baltimore Aircoil Company, Inc.Closed Circuit Cooling Tower Selection ProgramVersion: 7.3.0 NAProduct data correct as of: August 10, 2016
Project Name:Selection Name:Project State/Province:Project Country: United StatesDate: September 01, 2016
Model InformationProduct Line: Low Profile Series VFLFan Type: Standard FanModel: VFL-036-31K Fan Motor: (1) 10.00 = 10.00 HP/UnitNumber of Units: 1 Total Standard Fan Power: Full Speed, 10.00 BHP/UnitCoil Type: Stainless Steel Total Pump Motor Power: (1) 1.00 = 1.00 HP/UnitCoil Finning: NoneIntake Option: NoneInternal Option: NoneDischarge Option: NoneExternal Static Pressure: 0.00 in. of H2O
Octave band and A-weighted sound pressure levels (Lp) are expressed in decibels (dB)reference 0.0002 microbar. Sound power levels (Lw) are expressed in decibels (dB)reference one picowatt. Octave band 1 has a center frequency of 63 Hertz.
WARNING: Do not perform any service on or near the fans, motors, drives, or inside the unit withoutfirst ensuring that the fans and the pumps are disconnected and locked out.
NOTES:
1. Recommended service intervals are for typical installations. Different environmental conditions may dictatemore frequent servicing.
2. When operating in ambient temperatures below freezing, the unit should be inspected more frequently.Refer to “Cold Weather Operation” on Page N102 for more details.
3. Tension on new belts must be readjusted after the first 24 hours of operation and quarterly, thereafter.
Operation and MaintenanceInitial and Seasonal Start-up
General
• If the unit is mounted on vibration isolators or isolation rails, refer to the vibration isolation manufactureråsguidelines before loading/unloading weight from the unit.
• Verify fan and spray pump motors are disconnected and locked out.• Conduct external inspection of the equipment. Check for leaks, corrosion, and any structural damage.• Inspect piping and connections.
Cleaning• Drain the cold water basin with the strainers in place.• Remove all dirt and debris from the fan guards.• Clean all mechanical components, such as the fans and motors.• Flush the cold water basin interior to remove any accumulated dirt and debris.• Remove, clean, and replace the strainers.
Type Service Start-Up Monthly Quarterly Annually Shutdown
Inspect and clean as necessary:
Inspect general condition of the unit[2] and checkunit for unusual noise or vibration X X
Clean and flush basin X X XInspect spray nozzles X X XClean basin strainer X X XDrain basin and piping XCheck and adjust water level in basin X XCheck operation of make-up valve X XCheck and adjust bleed rate X XInspect heat transfer section X XInspect protective finish X
Mechanical equipment system:
Check belt condition X XAdjust belt tension[3] X XLubricate fan shaft bearings X X XLubricate motor base adjusting nut X X XCheck drive alignment XCheck motor voltage and current X XCheck fan bearing locking collars X XCheck fan motors for proper rotation XCheck fans for rotation without obstruction X X
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Inspection
WARNING: Do not perform any service on or near the fans, motors, drives, or inside the unit withoutfirst ensuring that the fans and the pumps are disconnected and locked out.
• At seasonal start-up or after prolonged shutdown, check the motorinsulation with an insulation tester prior to the motor start-up.
• Prior to the seasonal start-up, check and adjust the belt tension. Atthe initial start-up, the belt tension may not require adjustment asthe drive will be properly tensioned at the factory prior to shipment.
• Start the fan motors and check for proper fan rotation.• Run the fans in manual mode for several minutes to check for any
unusual noise or vibrations.• Check that the float operated make-up valve is operating freely.
WARNING: Check to ensure the controls for the fan motors areset to allow a maximum of 6 on-off cycles per hour.
Start-up
WARNING: Do not perform any service on or near the fans,
motors, and drives, or inside the unit without first ensuring that the fans and the
pumps are disconnected and locked out.
• Prior to seasonal start-up, lubricate the motor base adjusting screws (see Figure 6 on Page N77) and thefan shaft bearings. At initial start-up, no bearing lubrication is required since the bearings are factorylubricated prior to shipment.
• Fill the cold water basin with fresh water to the overflow level via the make-up valve.o Water treatment for new installations: Initiate the biocide water treatment program at this time. Refer to
“Biological Control” on Page N106 for more details.o Water treatment for seasonal start-up or after a shutdown period in excess of 3 days: Resume the
biocide treatment program and administer a shock treatment of appropriate biocides prior to operatingthe fans. This will eliminate accumulated biological contaminants. Refer to “Biological Control” onPage N106 for more details.
• Set the make-up valve float so the water shuts off at the overflow level.• Start the spray pump. See “Water Distribution System” on Page N78 for more details.• Open the valve in the unit bleed line, and adjust the bleed by closing or opening the valve.• Once the unit is operating, check the current and voltage of all three phases (legs) of the fan motors with a
heat load on the unit under warm ambient conditions. The current must not exceed the nameplate ratings.• Check the operation of the optional vibration cutout switch.
After 24 hours of operation under thermal load, perform the following services:
• Check the unit for any unusual noise or vibrations.• Check the operating water level in the cold water basin.• Adjust make-up valve if necessary.• Check the belt tension and readjust if necessary.
Extended Shutdown
WARNING: Do not perform any service on or near the fans, motors, and drives, or inside the unitwithout first ensuring that the fans and the pumps are disconnected and locked out.
Perform the following services whenever the unit is shutdown in excess of 3 days:
• If the unit is mounted on vibration isolators or isolation rails, refer to the manufacturerås guidelines beforeloading/unloading weight from the unit.
• Drain the cold water basin and all the piping (excluding the coils) that will be exposed to freezingtemperatures. Heat trace and insulate all exposed piping.
Figure 3 -Water Make-upValveAssembly
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• Clean all debris, such as leaves and dirt, from the interior and exterior of the unit.• Clean and flush the cold water basin with the basin strainers in place.• Leave the cold water basin drain open so rain and melting snow will drain from the unit.• Clean the basin strainer and re-install.• Lubricate the fan shaft bearings, motor base, and motor base adjusting screw.• Close the shut off valve in the make-up water line (supplied by others), and drain all exposed make-up
water piping. Heat trace and insulate all exposed piping.• Inspect the protective finish on the unit. Clean and refinish as required. Refer to “Corrosion Protection” on
Page N104 for more details.• Secure the fan motors starting device(s) in the “OFF” position to ensure personal safety in case of future
inspection or service.
Detailed Component Maintenance ProceduresColdWater BasinThe fluid to be cooled is circulated inside the tubes of the unit's heat exchanger. Heat flows from the processfluid through the coil to the spray water outside which is cascading over the tubes. The spray water collects inthe cold water basin, passes through the suction strainer and is pumped back to the distribution system. Thecold water basin is constructed from one of the following materials of construction:• Galvanized steel• Thermosetting Hybrid Polymer• Type 304 stainless steel
Water Levels
Table 2: ColdWater BasinWater Levels
• The make-up valve controls the operating level, which is maintained at the levels shown in Table 2.• The operating water level in the cold water basin will vary with system thermal load (evaporation rate), the
bleed rate employed, and the make-up water supply pressure.• Check the operating water level monthly, and readjust the float when necessary to maintain the
recommended operating level.
Inspection and Maintenance
WARNING: Openings and/or submerged obstructions may exist in the bottom of the cold water basin.Use caution when walking inside this equipment.
• Inspect the cold water basin regularly. Remove trash or debris accumulated in the basin or on the strainer.• Quarterly, or more often if necessary, drain, clean, and flush the entire cold water basin with fresh water.
This will remove the silt and sediment, which normally collects in the basin during operation. If notremoved, sediment can become corrosive and cause deterioration of the protective finish of metallicbasins.
• When flushing the basin, leave the strainers in place to prevent the sediment from re-entering the system.
Model Number At Overflow Level (in.) At Operating Level (in.)
• Remove the strainers after the basin has been flushed.• Clean and replace the strainers before refilling the basin with fresh water.• Adjust the float to maintain the design operating level. See Table 2: “Cold Water Basin Water Levels”.
FanSeries V Closed Circuit Cooling Towers and Evaporative Condensers use centrifugal fans. Thoroughly inspectthe fans for damaged or deteriorated fan blades and replace the fan as required.
Inspection and Maintenance• If the unit is already in operation, while the fans are still running, check for any unusual noise or vibration.• With the fans off and the motor locked out and tagged, check the general condition of the fans:
o Inspect for any loose or missing bolts in the locking collar and fan shaft bearings.• Rotation: Turn the fan shaft by hand to ensure that the shaft moves freely with no rough spots, binding or
other malfunctions that could cause vibration or fan motor overload.• Direction of Rotation: On initial start-up, or if the fan motor has been rewired, bump the fan motor and
note the direction of rotation.• Operation : On initial start-up, run the fan in the manual position for several minutes and check for any
unusual noises or vibration.
Fan Drive System
Inspection and Maintenance• These drives require a periodic check of the belt condition and, when necessary, tension adjustment. The
recommended service intervals are as follows:o Initial Start-up: Servicing is not required prior to initial unit start-up. The drive has been tensioned and
aligned at the factory.o Seasonal Start-up: Readjust the belt tension.o Operation: After the first 24 hours of operation, readjust the belt tension on a new unit start-up or
installation of a new belt. Thereafter, check the belt condition monthly, and adjust tension asnecessary. Readjust tension at least once every 3 months.
• Belt tension check:o Place a straight edge along the belt from sheave to sheave as shown in Figure 4a, or use a tape
measure as shown in Figure 4b, to measure belt deflection.o Apply a moderate force by hand (approximately 15 lbs/6.8 kg) evenly across the width of the belt in
the center of the span between the sheaves.o There is
1/4” TO 3/8” DEFLECTION = PROPER BELTTENSION 3/8” DEFLECTION = PROPER BELT TENSION
D DRIVEN SHEAVEDRIVEN SHEAVEBELTBELT
DRIVER SHEAVEDRIVER SHEAVE
TAPE MEASURETAPE MEASURE
1/4” TO 3/8” DEFLECTION = PROPER BELTTENSION3/8” DEFLECTION = PROPER BELT TENSION
Figure 4a Figure 4b
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• Belt tension adjustment (if required):o Loosen the lock nut on the motor base adjusting
screw.o Turn the motor base adjusting screw clockwise to
tension the belt, or counterclockwise to relieve belttension. During adjustment of belt tension, rotatethe drives several times by hand to evenly distributethe tension throughout the belt.
• When the belt is properly tensioned, retighten the lock nuton the motor base adjusting screw.
NOTE: There should be no “chirp” or “squeal” when the fan motor is started.
Alignment:
• Check the drive alignment annually to ensure maximum belt life.• Drive alignment check and adjustment:
• Place a straight edge across the driver and the driven sheaves as shown in Figure 5.• The straight edge should contact all four points as shown in Figure 5 indicating proper drive alignment.• There should be no more than 1/16” deviation from four points of contact.• In case of realignment, loosen the motor sheave and align it with the fan sheave. Allow 1/4” for draw-
up as the bushing screw is retightened.
Fan MotorsSeries V Closed Circuit Cooling Towers and Evaporative Condensers use cooling tower duty, premiumefficient, totally enclosed, single-speed, single-winding, reversible ball bearing type motor(s).
Inspection and Maintenance• Clean the outside of the motor at least quarterly to ensure proper motor cooling.• After prolonged shutdowns, check the motor insulation with an insulation tester prior to restarting the motor.
Adjustable Motor Base
Coat the motor base slides and adjusting screws (see Figure 6) every 3 months using good quality corrosioninhibiting grease such as one recommended for lubricating the fan shaft bearings.
Fan Shaft BearingsThe fan shafts are supported by ball bearings (see Figure 7). Each bearing is equipped with a lubrication fittingand locking collar.
Ball BearingsUnder normal operating conditions, the bearings should be greased every 2,000 operating hours or at leastquarterly. The bearings should also be greased at seasonal start-up and shutdown. Only lubricate thebearings with one of the following water resistant inhibited greases which are good for ambient
Figure 7 - Ball BearingFigure 6 - Adjustable Motor Base
Points of Contact
StandardDriverSheave
1/16”MAX1/16”MAX
1/16”MAX
Standard DrivenSheave
Figure 5 - Standard Drive Alignment
Ser
ies
VC
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N78 Baltimore Aircoil Company
temperatures ranging from -65°F (-53.9°C) to 250°F (121.1°C):
Only lubricate the bearings with a hand grease gun. Do not
use high pressure grease guns since they may rupture the
bearing
seals. Whenlubricating,purge the oldgrease from
the bearing by gradually adding grease until a bead of new greaseappears at the seal.
Sleeve BearingsPrior to start-up and during the first week of operation, the bearingoil cup (see Figure 8) must be refilled with an industrial-type mineraloil (see Table 3) to saturate the felt wick in the bearing reservoir. After the initial start-up, fill the bearing oil cupevery 1,000 operating hours or at least every six months. When ambient temperatures below 0°F areexpected, a light oil must be used. With such light oils, the bearing oil cup should be checked and refilledseveral times during the first several hours of operation until the bearings reach operating temperature.
Table 3: Sleeve Bearing Lubricants
Caution: Do notuse oils containingdetergents forbearinglubrication.Detergent oils willremove thegraphitein the bearingsleeve and causebearing failure.
Also,do not disturb bearing alignment by tightening thebearing cap adjustment on a new unit as it is adjusted at the factory.
Locking CollarsEach eccentric locking collar should be checked quarterly to ensure that the inner bearing race is
secured to the fan shaft. The locking collar can be set using the following procedure (see Figure 9):• Loosen the set screw.• Using a drift pin or center punch, tap the collar (in the hole provided) tangentially in the direction of rotation
while holding the shaft.• Retighten the set screw.
70°F to 100°F30°F to 70°F 582628PI Regal R & O 320
Regal R & O 150Teresstic 220Teresstic 100
5°F to 30°F-25°F to 5°F 582627PI Regal R & O 32
Capella 32 Teresstic 32
Op
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N79...because temperature matters™
• Inspect the coil surface. Any corrosion, damage, or obstructions must be corrected.• Some VF1, VFL, VC1, and VCL units are provided with an extended surface finned coil. During the winter
season, when the ambient temperature is well below design, units can operate with the spray pump off.The coil is designed for seasonal dry operation followed by seasonal wet operation, and not for frequentcycling of the spray pump. Frequent spray pump cycling may lead to excessive scale buildup.
Caution: Don't use steam or high pressure water to clean PVC eliminators or materials other than steel.
Water Level ControlThere are two types of water level controls used on BAC units:
• Mechanical make-up valve assembly• Optional electric water level control package
The unit water make-up valve assembly is located within easy reach from the access door at the connectionend of the unit.
Mechanical Make-up Valve AssemblyA float-operated mechanical water make-up assembly is furnished as standard equipment on the unit. Thestandard make-up assembly consists of a corrosion resistant make-up valve connected to a float armassembly actuated by a polystyrene-filled plastic float. The float is mounted on an all-thread rod held in placeby wing nuts. The cold water basin operating water level can be adjusted by repositioning the float and all-thread rod using the wing nuts provided.
NOTE: If the unit has been ordered with the optional electric water level control package or is intended forremote sump application, a mechanical water make-up valve will not be provided.
Inspection and Maintenance:
• Inspect the make-up valve assembly monthly and adjust if necessary.• Inspect the valve annually for leakage. Replace the valve seat if necessary.• Maintain the make-up water supply pressure between 15 psig and 50 psig for proper operation. BAC
recommends a surge protector (provided by others) for pressures over 50 psig.• Set the initial basin water level by adjusting the wing nuts, so that the make-up valve is completely closed
when the water level in the cold water basin is at the overflow connection.• With the design thermal load and the average water pressure (15 to 50 psig) at the valve, the above
setting will produce operating water levels as stated in Table 2 on Page N75.• If the thermal load is less than the design load at the time of unit start-up, the procedure may produce
operating levels greater than those shown in Table 2. If operating levels are higher than specified, readjustthe float in order to attain the recommended operating level.
• Closely monitor the water level in the cold water basin and adjust the level if necessary during the first 24hours of operation.
• Operating at the recommended water level will ensure that the unit basin contains sufficient water volumeto prevent air entrainment in the circulating spray pump during system start-up.
Optional Electric Water Level Control PackageAs an option, an electric water level control package is available in lieu of the mechanical make-up assembly.The package consists of a probe-type liquid level control assembly and a slow-closing solenoid valve.Stainless steel electrodes, factory-set at predetermined lengths, extend from an electrode holder into the coldwater basin.
Inspection and Maintenance:
• Clean the stainless steel electrodes periodically to prevent accumulations of scale, corrosion, sludge orbiological growth, which could interfere with the electrical circuit.
• The water level is maintained at the recommended operating level regardless of the system thermal load.Therefore, it is not recommended that the operating level be adjusted.
• During the start-up of units equipped with the electric water level control package, by-pass the control unitin order to fill the unit to the overflow connection.
Sp
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N80 Baltimore Aircoil Company
RReeccoommmmeennddeedd SSppaarree PPaarrttssBAC parts are the “Perfect Fit” for your cooling tower. These parts are specifically designed, engineered andmanufactured to work in a cooling tower environment. They are the right parts, at competitive pricing levels, andBAC offers the best deliveries in the industry.
BAC stocks most common repair and retrofit parts in our Parts DepotSM and can ship other parts, often overnight,from any of our three manufacturing facilities strategically located in California, Delaware, and Illinois. In addition,most BAC Representatives maintain a local inventory of commonly used parts.
Even with this fast delivery capability, it is still recommended that certain essential, emergency repair parts bemaintained in your local inventory, to minimize any potential downtime.
Basic Recommended Spare PartsBearing setFloat valve or repair kitFloat ballSolenoid valve (if unit is equipped with electric water level control)Powerband or set of beltsSpray nozzle kit with grommetsBasin heater and low water cut outDoor gasketStrainer (inlet and suction)Fan and sheave bushingsPump seal and gasket kit for coil productsAutomatic bearing greaser refill kit
Parts to Consider if Extended Downtime is a ConcernSpray pump for coil productsFan or fan wheelFan shaftSheave setFan motor
SPARE PARTS LIST FOR PREVENTIVE MAINTENANCE Facilities Management OfficeDate: November 2014
COOLING TOWERS # 3 & # 4 Done by: E. Ramirez/ C. Quispe
ITEM Manufacturer Warehouse DESCRIPTION UNIT MAX MIN DIFF.part # ID # STOCK STOCK
Open cooling towers Gene Hewitt AsociatesBaltimore Aircoil Company 304 Meacham ST.Model 3165 Cooling towers Charlotte, NC 28203Serial: E9300187 and E9300188 704-377-6693 Fax: 704-335-0096
1 NO COD. Propeller fan each 1 1
2 NOB-6E5331H6 Fan shaft " 2 1
3 NOB-240081 Fan bearings " 4 2
4 NOB-0008 Fan banded belt " 2 1
5 NOB-KR0164 Float valve kit " 2 1
6 NOB-0009 Float ball " 2 1
7 NOB-KR0443 Plastic metering orifices for one cooling tower set 1 1
8 NOB-220319 Fan motor, 10 HP, 1800 RPM, 3ph, 60 Hz, 460/ each 1 1480 volt, premiun eff., TEAO enclosure.By U.S. Electric Motors.
