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AMIS Training Manual

CDFI/NACA Program Application (for CDFI/NACA Program Applicants)

February 22, 2018

AMIS Training Manual – FY 2018 CDFI/NACA Program Application February 2018

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Table of Contents 1 Introduction .............................................................................................................................................. 3 2 The Organization Profile ........................................................................................................................... 3

2.1 Update Your Organization Profile ...................................................................................................... 5 3 Update the CDFI/NACA Program Profile ................................................................................................... 8

3.1 NACA Eligibility (if applicable) .......................................................................................................... 12 4 Create/Update CDFI/NACA Program Funding Applications .................................................................... 16

4.1 CDFI-FA & NACA-FA Application ...................................................................................................... 20 4.1.1 Attach Standard Form 424 (SF-424) to a FA Application .......................................................... 26

4.1.2 AMIS Application Attachments ................................................................................................. 29

4.1.3 Application Financial Data ......................................................................................................... 35

4.1.4 Application Geographic Areas ................................................................................................... 63

4.1.4 Beneficiary Snapshot Table ....................................................................................................... 64

4.1.5 Adding Current Financial Products and Services ...................................................................... 70

4.1.6 Adding Current Development Services ..................................................................................... 73

4.1.7 Adding FA Objectives ................................................................................................................ 76

4.1.8 Key Personnel Related List ........................................................................................................ 97

4.1.9 Narratives ................................................................................................................................ 101

4.1.10 Validate & Submit Application .............................................................................................. 104

4.2 HFFI-FA Program Application ......................................................................................................... 109 4.2.1 Narratives Related List ............................................................................................................ 114

4.2.2 Validate and Submit Application ............................................................................................. 117

4.3 CDFI-TA & NACA-TA Application .................................................................................................... 121 4.3.1 Attach Standard Form (SF-424) to a TA Application ............................................................... 127

4.3.2 Application Financial Data Request ........................................................................................ 130

4.3.3 Technical Assistant Request Related List ................................................................................ 130

4.3.4 Current Financial Products and Services ................................................................................. 133

4.3.5 Current Development Services ............................................................................................... 133

4.3.6 Key Personnel Related List ...................................................................................................... 133

4.3.7 AMIS Application Attachments ............................................................................................... 137

4.3.8 Narratives Related List ............................................................................................................ 142

4.3.9 Validate and Submit Application ............................................................................................. 144


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1 Introduction

AE101: Getting Started – Navigating AMIS (for External Users) is a pre-requisite for the training manual you are currently viewing, AE103: CDFI/NACA Program Application Submission (for CDFI/NACA Program Applicants).

An entity seeking to apply for Financial Assistance and Technical Assistance Awards through the Community Development Financial Institutions Program (CDFI Program) or the Native American CDFI Assistance Program (NACA Program) will have the ability to submit a CDFI Program and/or NACA Program funding Application via the CDFI Fund’s Award Management Information System (AMIS). To submit an application through AMIS, an online platform, organizations must have an AMIS account. Please refer to the AE101: Getting Started – Navigating AMIS (for CDFI Fund External Users) training manual on how to set up an account. The objective of this training manual is to provide CDFI/NACA Program Applicants with instructions on how to create, complete, and submit an application in AMIS. Applicants will also learn how to enter information in the Organization Profile or Program Profile and reference it in the application, rather than providing it multiple times.

2 The Organization Profile AMIS automatically creates your Organization Profile once your organization is registered. The Organization Profile created automatically by AMIS contains partial information; an authorized user from the organization must complete all the necessary information. An authorized user is anyone in the organization with the User profile or Admin User profile. A user’s profile is displayed on their Contact Detail page. The first person to register the organization becomes the administrator for the organization’s AMIS account and is responsible for assigning permissions to other users to create or update records in their organization. To learn more about authorized users, please refer to the Permissions and Security section described in our Getting Started – Navigating AMIS training manual. In this section, you will learn how to:

• Update your Organization Profile

This course only covers updating organization information required in order to complete the application. Please refer to Getting Started – Navigating AMIS to learn, in detail, how to update your Organization and Program Profiles. Make sure you are on the Organizations Home page by clicking the Organizations tab. Click on the Organization Name link to open the Organization Detail page.

https://amis.cdfifund.gov/s/CDFIFundAMIS-TrainingManual-AE101.pdf?v=5



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Figure 1. Organization Tab

Figure 2. Organization Name Link

Figure 3. Organization Home/Detail Page


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While it is important to keep all information current, ensure the following are accurate: Organization Detail

• EIN/TIN • DUNS

Organization Type • Financial Institution Type • Organization Structure • Fiscal Year End Day • Fiscal Year End Month

Contacts Under Contacts, verify that the appropriate users have been designated as Authorized Representatives and Points of Contact. An Authorized Representative is an individual who has been authorized by the organization to sign the application, and in doing so, certifies that the information in the application is true, complete and accurate. The Authorized Representative also agrees to comply with any resulting terms if an award is accepted. Only users designated as Authorized Representatives can sign an application. Only users designated as either a Point of Contact or an Authorized Representative can submit an application.

2.1 Update Your Organization Profile To edit the organization detail information:

1. Click the Edit button. a. The Financial Institution Type will determine the type of financial data requested from

the organization. IMPORTANT: CDFI and NACA Program applicants CANNOT select “Other,” “Not Applicable,” or “Housing Organization” as their financial institution type.

b. Your organization’s Certification Information will automatically populate. c. You must complete the Financial Activities Start Date field as this will inform the

Eligibility Category that displays in the Program Profile. This is a critical in ensuring that your organization has access to the correct application(s).

d. Total Asset Size is required to be filled out by all applicants. This field will inform the Eligibility Category that displays in the Program Profile. This is critical in ensuring that your organization has access to the correct application(s).

NOTE: If you do not see an Edit button, you may not have the permission to create and edit records. Please contact an administrator for your organization’s AMIS account, if you require these capabilities.


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Figure 4. Organization Edit Page

2. Complete all the remaining information on the page such as Organization Structure, and

Address Information.

NOTE: It is important to ensure the Financial Institution Type is accurate. AMIS uses the Financial Institution Type to determine which financial data an applicant must provide.

3. Select the Save button to save your work and return to the Organization Detail page. You will receive a message stating the Organization has been updated.


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Figure 5. Organization Detail Page - Saved Record Confirmation


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3 Update the CDFI/NACA Program Profile The Program Profile allows you to add or update your organizational data that is specific to a CDFI Fund program from a single area. This section is required in order for you to complete an application. AMIS automatically creates a Program Profile, with partial data, for each of the CDFI Fund’s programs when the organization is created. Organizations applying for CDFI/NACA Program funding are required to complete the rest of the Program Profile information and specify information such as the funding program, geographic markets, and lines of business. In addition, the CDFI/NACA Program Profile allows is where the NACA eligibility is determined, and where an application is started. For more information about a Program Profile, please refer to our Getting Started – Navigating AMIS training manual. To update the CDFI/NACA Program Profile:

1. Ensure you are logged in to AMIS. 2. Click the Organizations tab to be forwarded to the Organizations Home page.

a. The organization is listed under the Recent Organizations section; alternatively, b. If the organization is not listed, click the Go! button next to View to be forwarded to the

Organizations list view.

Figure 6. Organizations Home

3. Click the Organization Name link to access an Organization Profile. 4. From the Organization Detail page, click the Program Profiles link to navigate to the Program

Profiles related list.



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Figure 7. Organization Detail Page – Program Profiles

5. From the Program Profiles related list, click the Program Profile Name link for the CDFI-NACA

record type. a. The Program Profile Name will be a Number that starts with a P. i.e. P-104243 displayed

below.

Figure 8. Program Profiles Related List- CDFI-NACA

Note: When a user creates an organization, AMIS automatically creates a Program Profile, tied to the Organization for each CDFI Fund program. Users are required to edit the Program Profile information adding information requested such as the geographic markets and lines of business.

6. You will be forwarded to the Program Profile Detail page. There are three related list on the

CDFI Program Profile Detail page: Notes & Attachments, NACA Eligibility, and Funding Application.


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Figure 9. CDFI/NACA Program Profile Detail Page

6. From the Program Profile Detail page, click the Edit button to update the CDFI-NACA Program Profile Detail information. NOTE: If you previously updated the Total Asset Size on the Organization Detail page from previous steps, you must click on Edit and Save while at the Program Profile in order for the system to update your Eligibility Category based on the Total Assets you just updated.

7. The Program Profile will display the Eligibility Category (i.e. CORE or SECA) based on the following information from the Organization Profile:

a. Financial Institution Type b. Financial Activities Start Date c. Total Asset Size

Figure 10. Program Profile Detail Page - Eligibility Category Example

8. Complete the required information on the page. a. Select a Program for which you are applying for:

i. Select “NACA” to apply for the NACA Program (IMPORTANT: NACA Program applicants will be given access to CDFI Program FA and/or TA applications as well) or

ii. Select “CDFI” to apply for the CDFI Program


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9. Complete the Geographic Markets and Target Areas. This section is required in order to submit

the application.

Figure 11. CDFI/NACA Program Profile Edit Page

10. Click the Save button to save your updates. 11. You will receive a confirmation message stating the Program Profile has been updated. Click on

the related list to proceed with entering information for the Organization where applicable.

Figure 12. Program Profile Detail Page


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3.1 NACA Eligibility (if applicable) The NACA Eligibility section is used to determine if an applicant is eligible to apply for the NACA Program. This section should only be completed by NACA Program applicants. The NACA Eligibility Form should be completed by all NACA Program applicants in order to determine eligibility to apply for a FA or TA award.

Note: Applicants are NOT able to delete a NACA Eligibility record. As a result, NACA Program applicants should be careful to select the correct record type – Certified, Certifiable, Emerging, and Sponsoring Entity. Please refer to the NOFA for definitions of each of these categories. Please use these definitions to determine the appropriate category for your organization.

1. From the Program Profile Detail page, click the NACA Eligibility related list.


2. Select the New NACA Eligibility button.

Figure 14. Program Profile Detail Page - NACA Eligibility Related List

3. Select a NACA Eligibility Record Type of new record -that represents your organization. There

are four options to choose from: a. Certifiable CDFI b. Certified CDFI c. Emerging CDFI d. Sponsoring Entity

Again, please refer to the NOFA for the definition of the categories.

4. Select an option based on the CDFI that will be applying for the award and click the Continue button.


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Example: Your organization is an uncertified Native CDFI (that will NOT submit a certification application by the deadline stated in the NOFA) that intends to apply for a TA award to assist with obtaining CDFI certification. You should select the “Emerging” record type since, at the time of completing the application, your organization is not certified and will not submit a certification application by the deadline stated in the NOFA.

Figure 15. Select NACA Eligibility Record Type Page

5. You will be forwarded to the NACA Eligibility Edit page. Answer the NACA eligibility questions.

Click the Help (?) icon next to each field to view the full text for each question.

Note: The NACA Eligibility Edit page displayed below will be different depending on the NACA Eligibility Record Type the applicant selects. The below instructions displays the Certified CDFI NACA Eligibility Record Type Edit page.

6. Select answers to each question from the pick list menu.

a. “2018” is the only pick list option that will display for the Funding Round Fiscal Year b. All questions are required to be answered. You do not have to select Program Profile

since the field is already populated with value [P-000000]. If one of the fields with red mark is not answered, you will receive the message “Error: You must enter a value”.

7. Click the Save button when complete.


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Figure 16. NACA Eligibility Edit Page

8. You will be forwarded to the NACA Eligibility Detail page with a confirmation message stating

the record has been saved. 9. The Eligibility Status field will be updated automatically to indicate if your organization is

eligible or ineligible to apply for a NACA Program award. a. In the example below, the eligibility status reads, “Eligible to apply for NACA FA or NACA

TA.”

Figure 17. NACA Eligibility Detail Page

10. Click the Program Profile link to be forwarded to the Program Profile Detail page. Your NACA

Program eligibility will be computed by the system and displayed on the page.


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4 Create/Update CDFI/NACA Program Funding Applications Once the organization Program Profile has been updated, the CDFI/NACA Program Application can be created and completed. To create a new CDFI/NACA application:

1. Click the Organizations tab to be forwarded to the Organizations Home page. a. The organization is listed under the Recent Organizations section; alternatively, b. If the organization is not listed, select “All Organizations” in the drop-down and click the

‘Go!’ button next to View to be forwarded to the Organizations list view.

Figure 19. Organizations Home

2. Click the Organization Name link to access an Organization Profile. 3. From the Organization Detail page, click the Program Profiles related list to navigate to the

Program Profiles.

Figure 20. Organization Detail Page – Program Profiles

4. From the Program Profiles related list, click the Program Profile Name link for the CDFI/NACA

Record Type to be forwarded to that Program Profile Detail page.


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Figure 21. Program Profiles Related List

5. From the Program Profile Detail page, click the Funding Applications related list link.

Figure 22. Program Profile Detail Page - Funding Applications


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Figure 23. Click the New Funding Application button.

6. You will be forwarded to the New Application Select Application Record Type page. 7. Select the type of CDFI/NACA Funding Application record type from the drop-down menu and

click the Continue button. You will see different options in this area depending on what you are eligible to apply for:

Figure 24. New Application Select Record Type Page


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Note: Ensure you select the appropriate Funding Application type that you wish to apply for. There are four application types to choose from:

1. CDFI-FA – Allows eligible applicants to complete a CDFI Program Financial Assistance Application. Applicants will have a chance to create a Healthy Food Financing Initiative Financial Assistance Application (HFFI-FA) upon accessing the CDFI-FA Application.

2. CDFI-TA – Allows eligible applicants to complete a CDFI Program Technical Assistance Application.

3. NACA-FA – Allows eligible applicants to create a NACA Program Financial Assistance Application. Applicants will have a chance to create a Healthy Food Financing Initiative Financial Assistance Application (HFFI-FA) upon accessing the NACA-FA Application.

4. NACA-TA – Allows eligible applicants to create a NACA Technical Assistance Application.

You will only see application types that your institution is qualified to apply for based on the Eligibility Category displayed in the Program Profile as well as the “Program” (CDFI or NACA) that you selected in the Program Profile.


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4.1 CDFI-FA & NACA-FA Application See FY 2017 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance To complete the CDFI-FA or NACA-FA Application:

1. Select the CDFI-FA or NACA-FA Funding Application Record Type from the drop-down menu and click the Continue button.

Figure 25. FA Funding Application Selection

2. You will be forwarded to the Funding Application Edit Page.

Note: Applicants are required to complete all the required information in the application. Required fields are highlighted with red line next to the field.

https://www.cdfifund.gov/Documents/2.%20FA%20Application%20Guidance%20UPDATED%202.1.18.pdf



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Figure 26. FA Funding Application Edit Page

3. Complete the Financial Assistance section: a. Applying with a Community Partner? (Required). b. If the answer above is yes, please provide Community Partner Name.

4. Complete NACA Uses section (this section is applied for NACA-FA applicants only):

a. $ Amount of FA to be used b. % Amount of FA to be used c. # of Eligible Activities to be used d. % of Eligible Activities to be used

5. All the fields under Organization Information section will be copied over from the Organization

Detail Page when the application is created. If you are a Depository Institution Holding Company (DIHC), please update DIHC Subsidiary EIN field and DIHC Subsidiary Name field. Otherwise, leave them blank.

6. Select the eligible line(s) of business in which you intend to use your award. You should

select all eligible lines of business that apply. This is a new requirement of the FA award to assist the CDFI Fund in assessing how your intended use of the FA award aligns with your CDFI’s strategic goals, plans, and FA Objective(s). Look up and associate your SF-424 with your application. NOTE: Please skip this step for now as you will be able to perform this action later as discussed below in section 4.1.1 after the application has been saved.


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7. Complete the Application Point of Contact and Authorized Representative using the Lookup feature. You must provide at least one Point of Contact and no more than three. Please note the following critical information about the roles of the Authorized Representative and Application Point of Contact.

• Only the Authorized Representative can sign the application. The Authorized Representative must be logged into AMIS in order to complete this action.

• The Authorized Representative and the designated Application Points of Contact are the only users allowed to submit the Application to the CDFI Fund in AMIS.

Figure 27. FA Funding Application Edit Page - Requested Financial Assistance Amount

8. Enter Financial Assistance Request Amount

a. Select an answer to Use Retained Earnings in Matching Funds? Note: All Core Applicant’s must select either “Yes” or “No” (they cannot select “N/A”). SECA and NACA-FA Applicant’s may select “N/A” as Matching Funds are not required for those applicant types.

b. Enter the total amount of FA that you are requesting in the Total FA Request Amount field. c. In the FA First Payment field, enter the estimated amount of the requested award that your

expect to expend on eligible FA Line of Business during the first 12 months of the performance period. The CDFI Fund anticipates making award announcements for the FY 2018 funding round in the fall of Calendar Year 2018. The award announcement signifies the commencement of the performance period. The amount included here will determine the initial payment of award funds for FA Award Recipients.

d. Select the eligible line(s) of business in which you intend to use your award. You should select all eligible lines of business that apply. This is a new requirement of the FA award to assist the CDFI Fund in assessing how your intended use of the FA award aligns with your CDFI’s strategic goals, plans, and FA Objective(s).

e. Enter the Disability Funds Request Amount and Persistent Poverty Request Amount. Note: Disability Fund request amount are excluded from the three year $5,000,000 award cap calculation.

f. In the Affiliate/Subsidiary FA/TA $ Past 2 Yrs field, enter the total amount of FA and/or TA awards that your organization’s affiliates and/or subsidiaries have received in the prior two CDFI Program and NACA Program funding rounds (FY16 and FY17). This should not include prior HFFI-FA awards.


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g. The Applicant FA & TA Awards in Past 2 Yrs $ will automatically populate with the total amount of FA and/or TA awards that your organization has received in the prior two CDFI Program and NACA Program funding rounds (FY16 and FY17). This will not include prior HFFI-FA awards.

Note the following:

• The maximum and minimum requests for each applicant category is discussed in the FY 2018 FA Guidance Document. In order to determine the appropriate Applicant Category for your organization, please refer to the Applicant Category descriptions provided in the FY 2018 CDFI and/or NACA Program NOFA.

Figure 29. FA Funding Application Edit Page – Previous CDFI Fund Awards Amount

9. Complete the Previous CDFI Fund Award

This section requires information from the three most recent fiscal years which are FY2017, FY2016 and FY2015. It is understood that some applicants did not receive awards in any or all of those years; those applicants should enter $0 if no awards were received in those years.

All fields require the sum of FA funds received and closed by the Applicant in the three most recent fiscal years. Calculation should be completed offline and the final number should be entered into the required field. Zero ($0) should be entered if there is no information or the field is not applicable. a. This section is located on the application main page. Navigate to the section by scrolling

down. b. There are eight (8) fillable fields that require information, if applicable:

i. $ used for Affordable Housing- the sum of award funding received that was used for affordable housing within the last three most recent fiscal years (FY2017, FY2016, FY2015)

ii. $ used for Commercial Real Estate - the sum of award funding received, that was used for commercial facilities, within the last three most recent fiscal years (FY2017, FY2016, FY2015)


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iii. $ used for Community Facilities - the sum of award funding received, that was used for Community Facilities, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

iv. $ used for Consumer Financial Products - the sum of award funding received, that was used for Consumer Financial Products, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

v. $ used for Intermediary Lending - the sum of award funding received, that was used for Intermediary Lending, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

vi. $ used for Microenterprise - the sum of award funding received, that was used for Microenterprise, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

vii. $ used for Small Businesses - the sum of award funding received, that was used for Small Businesses, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

viii. $ for Other - sum of award funding received, that was used for other activities, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

ix. $ used for Consumer Financial Services – sum of award funding received, that was used for Consumer Financial Services activities, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

x. $ used for Commercial Financial Services – sum of award funding received, that was used for Commercial Financial Services activities, within the last three most recent fiscal years (FY2017, FY2016, FY2015)

Figure 30. Previous CDFI Fund Award Fields

10. Complete the questions in the Environmental Review Part 1 and Environmental Review Part 2

sections. Click the Help (?) icon next to each field to view help text for each question.

• If you answer “Yes” to any question you are required to provide an explanation in the text box in the application.


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• Please refer to the FY2018 Forms, Assurances, and Certifications Guidance, found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website, for instructions on completing the Environmental Review form as well as full question text.

Figure 31. FA Funding Application Edit Page - Environmental Review

11. 501(c)(4) entities must complete the 501(c)(4) Questionnaire section. If your organization is NOT

a 501(c)(4), please leave this section blank.

• If you answer “Yes” to any question you are required to provide an explanation via the text box provided in the application.

• Please refer to the FY2018 Forms, Assurances, and Certifications Guidance, found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website, for instructions on completing the 501(c)(4) Questionnaire as well as full question text.

Figure 32. FA Funding Application Edit Page - 501 (c)(4)

12. Enter the Total Estimated Hours to Complete the Application.

13. The Authorized Representative must be logged in to complete the Applicant Signature section.

a. Read the Signature Attestation b. Sign the application by checking the signature check box.


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Figure 33. Funding Application Edit Page

14. Click the Save button to save your application. You will receive a confirmation message stating

the information saved successfully.

4.1.1 Attach Standard Form 424 (SF-424) to a FA Application After successful submission of the SF-424 in Grants.gov, a copy of the form will automatically be transferred into your Organization Profile in AMIS. The applicant must attach the SF-424 to the corresponding CDFI Program or NACA Program application. Note: Applicants must first save their Application record before they will be able to look up their SF-424. To attach the SF-424:

1. From the Funding Application Detail Page select the Edit button.

Figure 34. FA Funding Application Detail Page - Related List

2. Click the Lookup icon next to the SF-424 field to search for the SF-424. 3. Type ‘SF424’ in the search box and select the Go button. If ‘SF424’ does not return any results,

type ‘GRANT’ in the search box and select Go.


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4. The SF-424 will appear in the search results. Please note that you will only see the SF-424 form associated with the Grants.gov Funding Opportunity Number that matches the program (CDFI or NACA) you are completing an application for.

5. Select the SF-424 ID link to insert the SF-424 to the application.

Figure 35. Funding Application Edit Page - SF424 Lookup Page

6. Select the Save button at the top of the page to update the Funding Application record with the

SF-424.

Figure 36. Attached SF424

7. You will be forwarded to the Funding Application Detail page with a message stating the

application has been updated.


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Figure 37. Funding Application Updated Confirmation - Attach SF 424

Figure 38. FA Funding Application Detail Page - Related List

8. Select a related list/section and complete the required information.


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Figure 39. Funding Application Detail Page - Related List

4.1.2 AMIS Application Attachments The AMIS Application Attachments section allows applicants to look-up documents that the applicant already attached and saved in their Organization Profile as well as attach new documents that are saved on their computer or network. Applicants should refer to the NOFA to determine which attachments are required based on their financial institution type and the type of application they are completing (FA or TA). Attachment requirements are also described in the Application Quick Start Guide. The CDFI Fund will only the review the documents that are listed as required attachments in the NOFA. PLEASE DO NOT attach any additional documentation that is not included in the NOFA, as it will NOT be reviewed. It is each applicant’s responsibility to ensure that the appropriate required documents are attached upon application submission. To complete the Related Attachments section:

1. From the Funding Application Detail page, click the AMIS Application Attachments related list.


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Figure 40. Funding Application Detail Page

2. Click the New AMIS Application Attachments button.

Figure 41. New Related Attachments Related List

Add required documents by one of two ways:

3. Look up and attach existing documents attached in the Organization Profile by using the lookup button.


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Figure 42. Attach File

4. Browse for and attach the related document.

Figure 43. Attach File-Look Up function

5. Click the Save button.


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Figure 44. Attach File-Save

OR

6. Attach a new file by clicking the Browse button and selecting a file. 7. Select the Type of attachment from the drop-down menu. Only select from “CDFI-NACA”

document types.


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Figure 45. Attach File Page - Type of Documents

8. After you’ve selected a file and Type, click the Attach File button. (Core FA applicants only: Note that matching funds information via the Matching Funds Breakout Table and documentation, if applicable, must be attached to the application during this step.)


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Figure 46. Attach File Page

9. You will be forwarded to the Funding Application page. Click the Related Attachments related

list to verify all attachments added successfully.



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4.1.3 Application Financial Data Applicants are required to provide a total of seven (7x) years of financial data in order to complete their applications in AMIS. Data must be provided for three (3x) historic years1, one (1x) current year, and three (3x) projected years. Applicants are advised to complete all seven (7x) years of financial data records, including application activity levels (e.g., financial products closed, financial services provided), before creating their FA Objectives. Financial data must to be entered into the AMIS application following the guidance below as part of the applicant’s current Program Application. It is not possible for data to be “imported” from the financial data that applicants may have previously entered on their “Organizational Profile” page in AMIS. In all cases, applicants must create seven (7x) new “Application Financial Data Detail” entries for seven (7x) years of financial data within the current application in order to apply for funding. Please note that each field listed in AMIS is required. It is not possible to save an “Application Financial Data Detail” record until all fields on the page are populated with data. In instances where an applicant is unable to provide data (i.e. the data does not exist) a numeric ZERO (“0”) must be entered in the corresponding financial data input field in AMIS in order to be able to successfully save the record.

1 Applicants that do not have three (3) full years of historical financial information (typically because the financial institution is a new start-up) must still create three historic Application Financial Data records and enter zeros ($0s) for fields and time periods where data does not exist. Applicants will not be able to submit their application without seven (7) years of Application Financial Data records created (3x-Historic, 1x-Current and 3x-Projected).


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NOTE: The financial data required in AMIS varies slightly depending on which Financial Institution Type was selected on the Organization Detail page (e.g. Loan Fund, Credit Union, Bank Holding Company, Bank or Thrift, Venture Capital and Sponsoring Entity). The table below summarizes how the Financial Institution type (6x possible financial institution types) selected on the Organizational Detail page determines the type of AMIS Financial Data Detail Record (3x Record Types) each applicant is required to complete as part of their application.

AMIS Financial Data Detail Record Type Required to complete Application

Financial Institution Type Selected by Applicant on the

Organization Detail Page I. Unregulated Loan Fund

Venture Capital Sponsoring Entity (TA Only)

II. Bank/Holding Company Bank Holding Company Bank or Thrift

III. Credit Union Credit Union

Please refer to the Appendix of the FA Application Guidance document for a detailed discussion of the different data points required in AMIS for each of the three basic financial institution types: (I) Unregulated (II) Bank/Bank Holding Company and (III) Credit Unions. The Appendix of the FA Application Guidance also provides a helpful crosswalk that maps required financial data input fields in AMIS to corresponding reports that regulated financial institutions (Banks/Bank Holding Companies and Credit Unions) provide their regulators.

Note: Number formatting when entering data into AMIS The following symbols are used as suffixes at the end of required data field names in AMIS to help guide applicants in entering their data: ($), (#) and (%). Applicants DO NOT NEED TO ENTER these symbols when inputting their data as doing so could result in errors. When entering values please use the following conventions to ensure data is entered and interpreted as intended:

($) Enter dollar values as a positive whole integer with NO DOLLAR “$” symbol and NO COMMA “,”. Example: ENTER 1980450 (DO NOT ENTER $1,980,450).

(#) Enter numeric values as a positive whole integer with NO COMMA “,”. Example: ENTER 1004 (DO NOT ENTER 1,004).

(%) Enter percentages as a positive integer with NO PERCENT “%” symbol. Example: ENTER 75.4 (DO NOT ENTER .754 & DO NOT ENTER 75.4%).


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Financial Periods Required in AMIS: The required financial information reporting periods that need to be entered into AMIS depends on each financial institution’s fiscal year end (FYE). Applicants should use the following chart to determine which financial information must be added to AMIS to cover Historic (3x), Current (1x) and Projected (3x) time periods:

Fiscal Year End Date Required Financial Information 03/31/17

• FY 2015, FY 2016, and FY 2017 audited financial information entered as historic years. • FY 2018 financial information, as of December 31, 2017, entered as the current year. • FY 2019, FY 2020, FY 2021 financial information as projected years.

6/30/17 • FY 2015, FY 2016, and FY 2017 audited financial information entered as historic years. • FY 2018 financial information, as of December 31, 2017, entered as the current year. • FY 2019, FY 2020, FY 2021 financial information as projected years.

9/30/17 with Audited Information


9/30/2017 without final Audited Information


12/31/17 • FY 2014, FY 2015, and FY 2016 audited financial information entered as historic years. • FY 2017 financial information, as of December 31, 2017, entered as the current year. • FY 2018, FY 2019, FY 2020 financial information as projected years.


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4.1.3.1 Adding Application Financial Data To verify and complete Application Financial data:

1. From the Funding Application page, click the Application Financial Data related list link.

Figure 48. FA Funding Application Detail Page - Application Financial Data

2. Enter historic fiscal years financial data by selecting the Add Historic button. Applicants must

enter three (3x) historic fiscal years. 3. Enter the current fiscal year (1x) financials by selecting the Add Current button. 4. Enter projected fiscal years by selecting the Add Projected button. Applicants must enter three

(3x) projected fiscal years.

Figure 49. Application Financial Data Related List


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Note: refer to Course AE101: Getting Started – Navigating AMIS (for External Users), to understand fiscal year ends for Organization. See 2018 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance The Application Financial Data related list section contains three buttons to select from in order to add the application financial data required records. Different financial data layouts will be assigned to applicants based on the institution types of the organization. Again, this section must contain (3x) historic financial data for the previous 3 fiscal years, (1x) financial data for the current fiscal year, and (3x) subsequent ears or projected financial data. Continue the application process by adding the current and projected financials:

1. Select the Add Current button to add the (1x) current fiscal year’s financial data following Table XX: Financial Periods Required in AMIS.

2. Select the Add Projected button to add each year of projected financial data records. Repeat this step to add three (3x) projected financial records.

4.1.3.1.1 Add and Complete Historic Application Financial Data Records To add Historic Financial Data Record, please follow the steps below:

1. Click the Application Financial Data related list link.

Figure 50. Application Detail Page

2. Click Add Historic button.

Figure 51. Financial Data Related List




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3. Complete the required information on the page. 4. Select a Fiscal Year for each financial record you are providing. 5. Enter the data for the following sections (as applicable following the instructions in the related

FA Application Guidance): a. Assets b. Liabilities c. Net Assets d. Income/Revenue e. Expenses f. Loan Portfolio g. Equity Portfolio h. Membership (Credit Union only)

Note: Financial data layouts vary based on the primary institution type of the applicant. For reference, the three different layouts (based on different record types) are presented in the screenshots below.

Figure 52a. New Historic Financial Data Edit Page - Unregulated CDFI (Screenshot 1 of 2)


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Figure 52b. New Historic Financial Data Edit Page 2- Regulated CDFI (Screenshot 2 of 2, continued)


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Figure 53a. New Historic Financial Data Edit Page – Bank/Bank Holding Company (Screenshot 1 of 2)


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Figure 53b. New Historic Financial Data Edit Page 2 – Bank/Bank Holding Company (Screenshot 2 of 2)


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Figure 54a. New Historic Financial Data Edit Page - Credit Union (Screenshot 1 of 2)


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Figure 54b. New Historic Financial Data Edit Page 2 - Credit Union (Screenshot 2 of 2, continued)

6. Select the Save button. You will be forwarded to the Financial Data Detail page with a message stating the “Application Financial Data has been saved”.


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Figure 55. Financial Data Detail Page - Save Confirmation

NOTE: CDFIs must provide Application Activities Level information, for each fiscal year, by clicking the appropriate add button at the bottom of the Application Financial Detail page. Applicants should only enter Application Activities Level information in Eligible Market(s) and/or the Applicant’s Approved Target Market(s).

7. From the Application Financial Data Detail page, click the Application Activities Level related

list link.

Figure 56. Application Financial Data Detail Page

8. Click the New Application Activities Level button.

Figure 57. Application Activities Level Related List

9. Complete all the information on the page.


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Figure 58. New Activities Level Edit Page

10. Click the Save button. You will be forwarded to the Activities Level Detail Page with a message

stating the Activities Level has been saved.

Figure 59. Activities Level Detail Page

11. Applicants can add multiple Activities for each fiscal year. To add more Activities, repeat steps 8-

10 above.

Figure 60. Activities Level Related List – Multiple Added


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4.1.3.1.2 Add and Complete Current Application Financial Data Record



2. Add the current fiscal year’s financial data by selecting the Add Current button.


3. Complete the required information on the page.

a. Select the Fiscal Year and Quarter as of 12/31/17. b. Enter financial data. Applicants can refer to the FY 2018 FA Application and Guidance

document “Notes about Financial Inputs” section for information regarding the correct historic, current and projected years to be used.

Note: Current financial data layouts vary based on the primary institution type of the applicant. For reference, the three different layouts (based on different record types) are presented in the screenshots below.



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Figure 63a. New Current Financial Data Edit Page – Unregulated CDFI (Screenshot 1 of 2)


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Figure 63b. New Current Financial Data Edit Page 2 – Unregulated CDFI (Screenshot 2 of 2, continued)


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Figure 64a. New Current Financial Data Edit Page – Bank/Bank Holding Company (Screenshot 1 of 2)


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Figure 64b. New Current Financial Data Edit Page 2 – Bank/Bank Holding Company (Screenshot 2 of 2,

continued)


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Figure 65a. New Current Financial Data Edit Page – Credit Union (Screenshot 1 of 2)


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Figure 65b. New Current Financial Data Edit Page 2 – Credit Union (Screenshot 2 of 2, continued)

4. After you have completed entering your financial data for the selected fiscal year, click the Save button at the bottom of the screen.

Figure 66. Application Financial Data Edit Page


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5. From the Financial Data Detail page, click the Application Activities Level related list link.









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8 above.


4.1.3.1.3 Add and Complete Projected Application Financial Data Record



2. Select the Add Projected button to complete the next year projected financials in order to continue completing the organization’s financial data records.



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3. Complete the projected Application Financial Data record by completing the information on Application Financial Data Edit page.

Note: Projected financial data layouts vary based on the primary institution type of the applicant. For reference, the three different layouts (based on different record types) are presented in the screenshots below.

Figure 74. New Projected Financial Data Edit Page – Unregulated CDFI (Screenshot 1 of 2)


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Figure 75. New Projected Financial Data Edit Page – Unregulated CDFI (Screenshot 2 of 2, continued)

Figure 76. New Projected Financial Data Edit Page – Bank/Bank Holding Company (Screenshot 1 of 1)

Figure 77. New Projected Financial Data Edit Page – Credit Union (Screenshot 1 of 1)

4. Once all financial data has been entered, select the Save button to save this projected year

financial data record.

5. You will receive a message stating the application financial data record has been saved.


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6. From the Financial Data Detail page, click the Application Activities Level related list link.






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9 above.


NOTE: CDFIs must provide Application Activities Level information, for each fiscal year, by clicking the appropriate add button at the bottom of the Application Financial Detail page. Enter the Activities for each financial data record each year. Applicants should only enter Application Activities Level information in Eligible Market(s) and/or the Applicant’s Approved Target Market(s).


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4.1.3.2 Verify Required Application Financial Record Added Successfully To verify the applicant has added all the required application financial data records to submit a CDFI-FA application:

1. Click the Application Financial Data related list.


2. Click the Go to list (7) to view all the application financial data records in a list view.

Figure 85. Application Financial Data Related List Section

3. The Application Financial Data Record list view will show all records that have been added

successfully. Click the Funding Application: A-00xxxx link to return to the Application Financial Data detail page.

Figure 86. Got To List View - Application Financial Data List

4. Click the next related list to continue completing the CDFI-FA application.


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4.1.4 Application Geographic Areas Applicants will need to complete the Application Geographic Areas section of the application in order to submit a complete application. Organizations should select the U.S. States and Territories in which they currently have Clients and Beneficiaries and Loans and Equity Investments. If you have multiple Geographic Areas, be sure to include a new entry for each one. (See FY 2017 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance)

1. Navigate to the Application Geographic Areas section of the application.

Figure 87. Funding Application Page – Geographic Areas 2. Select the New Application Geographic Areas button.

Figure 88. New Application Geographic Areas Related List

3. Complete the information on the Geographic Areas Edit page.

a. Use the drop down to select the U.S. States and Territories in which you currently have Clients and Beneficiaries and Loans and Equity Investments.

b. Enter the total dollar amount of Loans and Equity Investments Portfolio Outstanding to all Clients and Beneficiaries for the selected state.

Figure 89. New Application Geographic Areas Edit Page



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4. Click ‘Save’ and navigate back to the Application Geographic Areas to view in list. Note: To save

your Application Geographic Area and immediately create another Application Geographic Area record, click ‘Save & New’.

Figure 90. New Application Geographic Areas Saved Page

5. If you have more than one Geographic Area, repeat steps 1 through 4 to add new areas to the

list.

6. To verify that you have entered all required Application Geographic Areas, return to the Application Detail page and click ‘Application Geographic Areas’ to see the list of Application Geographic Areas saved.

Figure 91. New Application Geographic Areas – Multiple Added

4.1.4 Beneficiary Snapshot Table 1. Select the Beneficiary Snapshot Table Related List.


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Figure 92.Funding Application Detail Page

2. Select the New Beneficiary Snapshot button.

Figure 93. Application Detail Page - Beneficiary Snapshot Related List

3. Enter the number of Clients and Beneficiaries served by your financial products, financial services

and development services in your most recently completed fiscal year.

• When providing client and beneficiary data, keep in mind that the “client” is the direct recipient of your financial product, financial service, and/ or development services and the “beneficiary” is the end user benefiting from the product or service.

o Example: your CDFI made a loan to a health care center and the health care center served 500 patients as a result of the loan. For this transaction, there is one client and 500 beneficiaries.

• If the client and beneficiary are both the end user please include as both a client and beneficiary.

o Example: your CDFI provided credit counseling to 250 potential homeowners who are both the direct recipient and beneficiary of your development service. In this case, your CDFI would enter 250 for both clients and beneficiaries.

• For clients or beneficiaries that received more than one financial product, financial service, and development service, or a combination thereof, you should count them as separate clients or beneficiaries.

o Example: a particular borrower has a second mortgage, a consumer loan, and participated in a first-time homebuyer training, you would have a total of total of three clients and three beneficiaries (two Financial Products and one Development Services.


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• Once the required fields are completed and you’ve clicked the Save button, Total Clients and Total Beneficiaries amount will appear. Use the Total Beneficiaries number to complete the other Characteristics sections.

Figure 94. Beneficiary Snapshot Edit Page

4. Enter the number (#) of Total Beneficiaries whose income levels are Above Moderate, Moderate,

Low, Very Low, and Extremely Low. a. The sum of your entries should not be greater than the amount of Total Beneficiaries

calculated in the Clients and Beneficiaries section. b. Note: Income data may be estimated using proxies if actual figures are not available, or if

due to regulatory reasons, your organization cannot collect such data.


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5. Enter the number (#) of Total Beneficiaries that identify as African-American, Hispanic, Native

American, Native Hawaiian/Other Pacific Islander, Alaska Native, and Other. a. The sum of your entries should not be greater than the amount of Total Beneficiaries

calculated in the Clients and Beneficiaries section. b. Note: Race/Ethnicity data may be estimated using proxies if actual figures are not available,

or if due to regulatory reasons, your organization cannot collect such data. 6. Enter the number (#) of Total Beneficiaries that identify as female headed households, female

businesses, individuals with disabilities and/or enter the number (#) of Total Beneficiaries that do not fit the other characteristics listed.

a. Example: Others might include Total Beneficiaries that identify as veterans or refugees. b. The sum of your entries should not be greater than the amount of Total Beneficiaries

calculated in the Clients and Beneficiaries section. c. Note: Gender and other data may be estimated using proxies if actual figures are not

available, or if due to regulatory reasons, your organization cannot collect such data. 7. Enter the Portfolio Statistics data

Note: Every applicant should use the FY 2018 FA Excel Inputs Workbook to calculate the statistics it enters into the following fields below.

a. Poverty Rate (%): enter the weighted poverty rate, by percentage (%), of the states in which your CDFI has outstanding loans and investments as of December 31, 2017 (as calculated by the FY 2018 FA Excel Inputs Workbook).

b. Median Family Income ($): enter the weighted average median family income, by dollar amount ($), of the states in which your CDFI has outstanding loans and investments as of December 31, 2017 (as calculated by the FY 2018 FA Excel Inputs Workbook).

https://www.cdfifund.gov/Documents/9.%20FA%20Excel%20Inputs%20Workbook%20FOR%20REFERENCE%20ONLY.xlsx


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c. Unemployment Rate (%): enter the weighted average unemployment rate, by percentage (%), of the states in which your CDFI has outstanding loans and investments as of December 31, 2017 (as calculated by the FY 2018 FA Excel Inputs Workbook).


8. Click the Save button to save this sections data entered to the application.

a. You will receive a confirmation message stating the Beneficiary Snapshot Table has been saved successfully.

b. The system will allow you to create multiple Beneficiary Snapshot Table records. Please only create one record as the CDFI Fund will not review multiple entries.

Figure 97. FA Application - Beneficiary Snapshot Page – Saved Record


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Figure 98. FA Application - Customer Snapshot Page - Saved Record Cont.

Figure 99. FA Application - Beneficiary Snapshot Page

9. From the Funding Application Detail Page, verify that the new Beneficiary Snapshot Table record

was added and then click the Key Personnel related list.

Figure 100. Funding Application Detail Page – New Customer Snapshot Related List


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4.1.5 Adding Current Financial Products and Services Applicants with financial product and financial service offerings will need to complete the Current Financial Products and Service section of the application. (See FY2018 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance)

1. Navigate to the Current Financial Products and Services section of the application.

Figure 101. Funding Application page-Current Financial Products and Services 2. Click New Current Financial Products and Services button.

Figure 102. Funding Application page-Current Financial Products and Services

3. On the Select Current Financial Products and Services Record Type page, select the Record Type of new record from the dropdown box.



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Figure 103. Select Current Financial Products and Services Record Type

4. Click Continue. 5. On the Current Financial Products and Services Edit page, complete the required fields.

Figure 104. Current Financial Products and Services

7. Click Save. 8. You will see a message stating that states ‘Current Financial Products and Services has been saved.’


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Figure 105. Current Financial Products and Services

10. Click on the Funding Application link and navigate to the Current Financial Products and Services section of the application.

Figure 106. Current Financial Products and Services Detail-Save confirmation 11. You will see the Current Financial Products and Services Record Type in the list.

Figure 107. Funding Application Page – Current Financial Products and Services

12. Repeat steps 1 through 11 to add additional Current Financial Products and Services.


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4.1.6 Adding Current Development Services Applicants with development service offerings will need to complete the Current Development Service section of the application. (See FY 2018 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance) 1. Navigate to the Current Development Services section of the application.

Figure 108. Funding Application Page

2. Click New Current Development Services button.

Figure 109. Funding Application Page-New Current Development Services button

3. On the Select Current Development Services Record Type page, make a selection using the

dropdown box.



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Figure 110. Select Current Development Services Record Type

4. Click Continue. 5. On the Current Development Services Edit page, enter the number of clients served in the most

recently completed fiscal year and the number of Clients Served to Date.

Figure 111. Current Development Services Edit 6. Click Save. 7. You will see a message stating that states ‘Current Development Services has been saved.’


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Figure 112. Current Development Services Detail-Funding Application button

10. Click on the Funding Application link and navigate to the Current Development Services section of the application. 11. You will see the Current Development Services just added in the list.

Figure 113. Funding Application Page-New Current Development Services

12. Repeat steps 1 through 11 to add additional Current Financial Products and Services.


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4.1.7 Adding FA Objectives The FA Objectives related list allows you to select the FA Objective(s) your organization will achieve with the requested award funds. There are four (4) FA Objectives to choose from. You must select at least one FA Objective but can select up to all four FA objectives if desired. (See FY 2018 FA Application and Guidance document for more information: FY 2018 FA Application and Guidance). Applicants should complete all of their Application Financial Data information, including Application Activities Levels data, for all years (historic, current, and projected) prior to starting the FA Objectives.

1. On the Funding Application Detail page, select the FA Objectives related list.

Figure 114. Application Page-Select FA Objectives

2. Click the New FA Objectives button.

Figure 115.Funding Application Page- New FA Objectives

3. Select the FA Objective Record Type (note: applicants can select one or more FA Objectives

and can select the same FA Objective more than once) – there are four to choose from: a. Expand operations into a new geographic area or areas b. Increase the volume of current products and services c. Provide additional or new products or services d. Serve a new targeted population or populations



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Figure 116. FA Objective Record Type

4. Select an option and click Continue button to move forward.

Figure 117. FA Objective Record Type

See instructions below for completing each type of FA Objective.


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4.1.7.1 Expand Operations into New Geographic Area or Areas 1. Select Expand Operations into New Geographic Area or Areas from the drop down menu and

click Continue. 2. You will be taken to the FA Objectives Edit page, which displays the funding application

number. Click Save to continue.

Figure 118. FA Objective Edit

3. You are forwarded to the FA Objective Detail page. Click the New Geographic Area button to

add your new geographic area.

Figure 119. FA Objective Detail-Select New Geographic Area

4. You are forwarded to the Geographic Area Edit page. There are seven (7) required fields on

this page you need to complete. Complete the following fields: a. State or County – choose the State or County of the geographic area you will serve. . For

example, type in “Maryland” for the state of Maryland or type in “Rockingham” for the county of Rockingham and click the lookup icon to display your selection. You must define the geographic area in terms of State(s) or County (ies) only. If your area consists of multiple Counties, you should enter and save multiple Geographic Area entries.

b. $ projected Activity to this Area - the projected total dollar amount of all loans and investments that will be made in this new geographic area over in the three year award period.

c. $ Average Activity to Date in this Area – the three year average dollar amount of all loans and investments made to this new geographic area and currently in your portfolio outstanding (on-balance sheet).


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d. % Portfolio Outstanding Average – Auto calculated field which calculates the three year average percentage of all loans and investments made to this new investment and currently in your portfolio outstanding (on-balance sheet). This amount should be 5% or less to be considered a new geographic area. If this amount is greater than 5%, you will receive an error message indicating that this area does not qualify as a new geographic area. (NOTE: The formula is ‘$ Average Activity to Date in this Area’ divided by the average of the sum of ‘Total OnBalance Sheet Loan Portfolio ($)’ and ‘Total equity Investment Portfolio (#)’ of all three Historic Application Financial Data records.)

Figure 120. New Geographic Area Edit

5. Click Save to save the information. (Note: click Save & New to enter another New Geographic

Area record.)


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Figure 121. Geographic Area Detail-Save confirmation

6. You will be forwarded to the confirmation page titled Geographic Area Detail. Select FA

Objectives link.

Figure 122. Geographic Area Detail-Select FA Objectives

7. You are forwarded to the FA Objective Detail page. This page displays information on all New Geographic Areas created. Click the Funding Application link to return to the Application.

8. Repeat the Steps 1-7 above to add another New Geographic Area(s).

To add another FA Objective, navigate back to the FA Objective and follow steps 1 – 4 in Section 5.1.9 then the respective FA Objective steps for the specific objective you are entering.


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4.1.7.2 Increase the Volume of Current Products and Services 1. Select Increase the Volume of Current Products and Services from the drop down menu and

click Continue.

Figure 123. FA Objectives Record Type

You are forwarded you to the FA Objectives Edit page. For this FA objective, applicants need to acknowledge that the information entered in the projected Application Activities Level Charts will be the basis for their Performance Goal and Measure that the applicant will be held to in the Assistance Agreement should the applicant receive an award.

Figure 124. FA Objectives Edit


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2. Select Save, which will take you to the FA Objective Detail page. A confirmation will be displayed that the information from the previous page was saved. Before clicking the Signature Box, applicants are encouraged to review the Activities Level entries previously entered in each of their projected fiscal years, to understand what they are attesting to.

Select the Custom Link Review Financial Activity Levels to review the previously entered projections.

Figure 125: FA Objective Detail

Review the dollar amounts entered into the Activities Level Chart of the Projected Years included in your Projected Years Financial Data Records, as they will be the basis of the PG&M in your Assistance Agreement if you are selected for an award. When you are finished reviewing, close the window.


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Figure 126: Review Activity Levels page

3. Select the Edit button when you are ready to click the Signature Box.

Figure 127: FA Objective Detail Confirmation

4. Click the Signature Box.


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Figure 128: FA Objective Detail page

5. Select the Save button to attest.

Figure 129. FA Objectives Detail page

6. Click the Funding Application link to return to the Application.


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4.1.7.3 Provide Additional or New Products or Services

1. Select Provide Additional or New Products or Services from the drop down menu and click Continue.

Figure 130. FA Objectives Record Type Page

2. You are forwarded to the FA Objectives Edit page, which displays the funding application

number. Click Save to continue.

Figure 131. FA Objective Edit Page

3. You are forwarded to the FA Objective Detail page. If you are adding a New Financial Product or Financial Service, click New Line of Business to first select the line of businesses within which you are adding a new financial product or financial service then follow the steps outlined in 4.1.8.3.1 below. If you are adding a New Development Service, click New Development Services to enter information on the development service =e and follow the steps in 4.1.8.3.2 below. Please note that you can add both new Financial Product(s) and Financial Service(s) (more than


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one if desired) AND new Development Service(s) (more than one if desired), but each must be entered one at a time.

Figure 132. FA Objective Detail page

4.1.7.3.1 Adding a New Financial Product or Financial Service 1. Click the New Line of Business button. You are forwarded to the Select Line of Business Record

Type page. There are eleven (10) options listed on the drop down menu. a. Affordable Housing b. Commercial Financial Services c. Commercial Real Estate d. Community Facilities e. Consumer Financial Products f. Consumer Financial Services g. Intermediary Lending to Non-profits and CDFIs h. Microenterprise i. Small Business j. Other (Please Describe)

2. Select an option and click the Continue button.


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Figure 133. Select Line of Business Record Type

3. You are forwarded to the Line of Business Edit page. There are five (6) required fields on this

page you need to complete.

For Financial Product Line of Business: a. Product Name – Name of the new financial product. b. Product Description - enter a description the new financial product. c. $Product Activity to Date – Enter the dollar amount of your total portfolio outstanding

that is attributed to this financial product. d. $ Projected Activity – Enter the total dollar amount of projected loans and/or equity

investments you will close of this new product over the three year award period. e. Product Sub-Category – select sub-category(s) of the financial product. f. % Portfolio Outstanding – auto calculates the percentage of the total portfolio outstanding of

the new financial product for the most recent completed fiscal year. In order for a financial product to be “new”, it may not account for more than five percent of your total portfolio outstanding as of your most recent historic year. If this amount is greater than 5%, you will


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receive an error message indicating that this product does not qualify as a new financial product. (NOTE: The formula is ‘$ Product Activity to Date’ divided by the average of the sum of ‘Total OnBalance Sheet Loan Portfolio ($)’ and ‘Total equity Investment Portfolio ($)’ of your most recent Historic Application Financial Data record.)

Figure 134a. Line of Business - Financial Product Edit page

For Financial Service line of Business (Commercial Financial Services and Consumer Financial Services record type): a. Service Name – Name of the new financial Service. b. Service Description - enter a description the new financial Service. c. # Service Activity to Date - Enter the number of financial services provided attributed to

the new financial service to date. d. # Projected Activity – Enter the total number amount of new financial services you will

provide with this new financial service over the three year award period. e. Product Sub-Category – select sub-category(s) of the financial service. f. % Portfolio Outstanding – auto calculate the percentage of the total portfolio outstanding of

the new financial service for the most recent completed fiscal year. In order for a financial service to be “new,” it may not account for more than five percent of the total financial services provided by your CDFI as of your most recent historic fiscal year. If this amount is greater than 5%, you will receive an error message indicating that this service does not qualify as a new financial service. (NOTE: The formula is ‘# Service Activity to Date’ divided by ‘Total #’ from the Application Activities Level record, with same category with the selected Financial Service record type, belonging to the most recent Historic Application Financial Data)


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Figure 134b. Line of Business- Financial Service Edit page

4. Select Save to continue. (Note: click Save & New to enter another new financial product or

service.)

Figure 135. Line of Business Detail –Save confirmation

5. On the Line of Business Detail confirmation page, select the FA Objectives link


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Figure 136. Line of Business Detail

6. You are forwarded to the FA Objective Detail page. This page displays all financial products

records created. Click the Funding Application link to return to the Application. 7. Repeat Steps 1-6 above to add another New Financial Product or Service.

4.1.7.3.2 Adding a New Development Service 1. If you are adding a new development service, select New Development Service, you are

forwarded to the Select New Development Service Record Type page. There are six (6) development service category options included on the dropdown menu (and listed on the table below the dropdown menu): a. Business Technical Assistance b. Credit Counselling c. Financial Education d. Homeownership Counseling and Technical Assistance e. Other f. Real Estate Technical Assistance


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Figure 137. Select Development Service Type

2. Select an option and click the Continue button.

Figure 138. Development Service Edit Page

3. This forwards to the Development Services Edit page. There are five (5) fields on this page you

can complete, four (4) are required to complete. Complete the following fields: a. # Clients Served to Date - Enter the number of all development service clients served

using this development service. b. # Projected Clients to be Served - Enter the total number amount of new clients you will

serve with this new development service over the three year award period.


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c. % Clients Served – auto calculate the percentage of the total development service clients served for the most recent completed fiscal year. In order for a development service to be “new,” it may not account for more than five percent of the total development service clients served by your CDFI as of your most recent historic fiscal year. If this amount is greater than 5%, you will receive an error message indicating that this service does not qualify as a new development service.

d. Service Name – Name of the service e. Description - brief description of the service.

4. Select Save to continue. (Note: click Save & New to enter another Development Service.)

5. On the Line of Business Detail confirmation page, click the FA Objectives link.

Figure 139. Development Services Edit

6. You are forwarded to the FA Objective Detail page. This page displays all New Development Services records created. Click the Funding Application link to return to the Application.


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Figure 140. FA Objective Detail-Select Funding Application

7. Repeat Steps 1-6 above to add another new Development Service. 8. To add another FA Objective, navigate back to the FA Objective and follow steps 1 – 4 then the

respective FA Objective steps.

4.1.7.4 Serve a New Targeted Population or Populations 1. Select Serve a New Targeted Population or Populations from the drop-down menu and click

the Continue.


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Figure 141. FA Objectives Record Type

2. You forwarded to the FA Objectives Edit page, which displays the funding application number. Click Save to continue.

3. You are forwarded to the FA Objectives Detail page. Select New Target Populations

Figure 142. FA Objective Detail

4. You are forwarded to the Select Target Populations Record Type page. There are six (6) options

on the dropdown menu: a. African American b. Alaska Native c. Hispanic d. Low Income Targeted Population e. Native American f. Native Hawaiian/Other Pacific Islander

5. Select an option and click Continue.


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Figure 143. Target Populations Record Type

6. You are forwarded to the Target Populations Edit page. There are two (2) required fields on this

page you need to complete. Complete the following fields: a. $ Projected Activity to this Population – Enter the total dollar amount of projected loans

and/or equity investments you will close for beneficiaries belonging to this Target Population over the three year award period.

b. % of Total Projected Activities – Enter the percentage of total activity the projected activity to this population will account for over the three year award period.

Figure 144. Target Population Edit-prepopulated FA Objective field

7. Click Save to continue. (Note: click Save & New to enter another Targeted Population.) 8. You will be forwarded to the Target Population Detail confirmation page.


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Figure 145. Target Population Detail Confirmation

9. On the Target Population Detail confirmation page click the FA Objectives link.

Figure 146. Target Population Detail confirmation

10. You are forwarded to the FA Objectives Detail page. This page displays information entered under targeted population FA Objective. Click the Funding Application link to return to the Application.

11. To add another FA Objective, navigate back to the FA Objective and follow steps 1 – 4 then the respective FA Objective steps.


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4.1.8 Key Personnel Related List Applicants are required to enter information that describes the qualifications of their (a) Key Personnel and (b) Board Members, as well as (c) the purpose of their Committees. To complete the Key Personnel section:

1. From the Funding Application Detail Page, click the Key Personnel related list.

Note: Key Personnel is broken out into three record types: (a) Key Personnel (staff), (b) Committees and (c)Board Members. Applicants must create records and provide information for each record type.


2. Select the Add Key Personnel button.

Figure 148. Funding Application Detail Page - Key Personnel Related List

3. You will be forwarded to the Key Personnel Edit page. Complete the information on the page

and click the Save & New button.


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Figure 149. Key Personnel Edit Page

4. Please continue to enter information about the (a) Key Personnel, (b) Committees, and (c) Board

Members that are most critical to carrying out the activities proposed in your application. There is a 700 character limit for narrative text under the Description section of each detail page. Screen Shots showing the layouts and required fields for the (b) Add Committees and (c) Add Board Members pages are presented for reference below.

IMPORTANT: Applicants are limited to a total of ten Key Personnel entries, five Committee entries, and seven Board Members entries. Please ensure that if your Board exceeds seven members, that you use the seven space limit that AMIS allows to include at least all Board Officers (Chair, Vice Chair(s), Treasurer, Secretary, etc.). The system will stop you from creating additional records once the respective thresholds have been met.


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Figure 150. Key Personnel Edit Page – Committees

Figure 151. Key Personnel Edit Page – Board Members

5. After clicking Save you will be forwarded to the Key Personnel Detail page with a message stating the Key Personnel has been saved.


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6. Verify that the appropriate Key Personnel records have been added under the Key Personnel

related list on the Funding Application Detail Page.



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4.1.9 Narratives 1. To complete the Narratives section from the Funding Application Detail page, click the

Narratives related list link.


2. Click the Add Financial Assistance Narrative button.

Figure 154. Narratives Related List

3. Provide responses to all narrative questions.

a. All narrative fields are required. b. The character limit for each response is included in the Help text. c. Refer to FY 2018 FA Application and Guidance for full question text. This document can

be found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website.


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Figure 155. Narrative Edit Page



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4. You will be forwarded to the Narrative Detail Page with a message stating the Narrative has

been saved. Click the Funding Application link.


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Figure 159. FA Application – Narrative Detail Page

4.1.10 Validate & Submit Application IMPORTANT: If you intend to submit a HFFI-FA application, you must create the HFFI-FA application before you submit the FA application.


1. You will be forwarded to the Funding Application detail page. 2. Click the Validate CDFI-FA button to verify all required information necessary to submit a

CDFI/NACA- FA application has been added and/or addressed successfully.

Note: It is each applicant’s responsibility to ensure that it submits an accurate and complete application. The validation process only ensures that the minimum information required to submit an application is provided, it does not ensure that the applicant entered or attached all required information/documents.


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Figure 161. Funding Application – Validate

a. If the validation is successful, a verification screen will appear stating the Verification

was Updated Successfully. Click the OK button.

Figure 162. Funding Application Detail Page- Verification Validation

b. If the validation is unsuccessful make the necessary changes and repeat this step.


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Figure 163. Validate CDFI-FA - Validation Error Message - missing data

3. Correct the validation error repeating step 1 to re-validate the application each time data has been

corrected on the application.


Note: If the Validate button displays an error message, the applicant must correct the error then select the Validate button again to validate the application has been completed correctly. The Validate button is programmed to check all required fields and ensure the applicant has completed the application correctly. The applicant must continue to select the Validate button each time an error is corrected until the Validation gives a validation is successful message. Once the Validation is successful, the applicant can submit the application. Again the application can only be submitted by the Authorized Representative and Application Points of Contact included in the Application.

4. Once the CDFI-FA application validation is successful, the application is ready to be submitted to

the CDFI Fund staff for review.


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Figure 165. Example of Successful Validation of CDFI-FA Application

5. Select the Ok button to confirm.

6. Click the Submit CDFI-FA Application button to submit the application to the CDFI Fund Staff.

Figure 166. Funding Application Detail Page - Submit CDFI-FA Application

a. A pop-up message will appear stating that once the FA application is submitted you will

not be able to make any updates to the application. Do you want to Submit?


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Figure 167. Funding Application Detail Page - Submit Application Confirmation

7. Click the Ok button to confirm you are submitting the FA application to the CDFI Fund Staff. 8. To review the status of applications, click on the Funding Application related list and view the

status.

Figure 168. Submitted CDFI-FA-Funding Application – Application Status Under Review


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4.2 HFFI-FA Program Application 1. To create a HFFI-FA Application From the Application Detail page on your FA Application, click

the Create HFFI-FA Application button.

Please note the following about the HFFI-FA application: • The HFFI-FA Application can only be created AFTER a CDFI-FA or NACA-FA application has

been created. • The HFFI-FA Application must be created BEFORE the CDFI-FA or NACA-FA application has

been submitted. • The HFFI-FA Application can only be submitted AFTER a CDFI-FA or NACA-FA application has

been submitted.


2. Click the OK button and click the Program Profile link to view the new HFFI-FA Application.

Note: When an applicant selects the Create HFFI-FA Application button, the new application will be visible under the Funding Applications related list on the Program Profile page. AMIS only auto populates the common data from the CDFI-FA application. The HFFI-FA application will still require further information in order to complete and submit the application.


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Figure 170. Funding Application Detail Page –HFFI-FA

3. From the Program Profile Detail page, click the Funding Applications link to navigate to the

Funding Applications related list.


4. Notice the HFFI-FA Application is now displayed within the related list. Click the Funding

Applications link for the HFFI record type to complete the application.

Figure 172. Funding Applications Related List


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5. You will be forwarded to the Funding Application page, click the Edit button to update the HFFI application.

Figure 173. HFFI-FA Funding Application Detail Page

6. Complete the information on the page.

a. Add Application Points of Contact and Authorized Representative. Refer to instructions provided for FA application (in Section 5.1).


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Figure 174. HFFI-FA Funding Application Edit Page

7. Enter the requested Healthy Food Financial Assistance Amounts you are applying for in the

Requested Healthy Food Financing Initiative-Financial Assistance Amount section. Enter amounts requested for eligible HFFI-FA activities, entering $0 in any field for which no request is being made.

a. Notice HFFI applicant category Maximum and Minimum Request amount range is displayed below.

b. The HFFI Total Requested Amount will automatically populate by summing all of the eligible activity totals AFTER saving the record.

8. In the FA First Payment field, enter the estimated amount of the requested award that they expect to expend on eligible FA activities during the first 12 months of the performance period. The CDFI Fund anticipates making award announcements for the FY 2018 funding round in the fall of Calendar Year 2018. The award announcement signifies the commencement of the performance period. The amount included here will determine the initial payment of award funds for HFFI-FA Award Recipients.


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Figure 175. CDFI-HFFI-FA Funding Application Edit Page

9. Enter the Total Estimated Hours to Complete the Application. 10. Complete the Applicant Signature section.

a. Read the Signature Attestation. b. Check the signature check box. c. The Authorized Representative identified in the application be logged in to sign and date

the application.


11. Click the Save button to save the HFFI-FA funding application. You will receive a confirmation

message stating the information saved successfully.


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4.2.1 Narratives Related List

1. To complete the Narratives section from the Funding Application Detail page, click the Narratives related list.


2. You will be forwarded to the Narratives related list. Click the Add Healthy Food Financing

Narrative button.

Figure 178. HFFI-FA Funding Application - Narratives Related List

3. Provide responses to Narrative questions.

a. All narrative fields are required. b. The character limit for each response is included in the Help text. c. Refer to FY 2018 HFFI-FA Application and Guidance for full question text. This document

can be found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website.


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Figure 179. HFFI-FA Narratives Edit Page

Figure 180. HFFI-FA Narratives Edit Page


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Figure 181. CDFI HFFI-FA Narratives Edit Page

Figure 182. CDFI-HFFI-FA Narratives Edit Page


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4. Click the Save button. 5. You will be forwarded to the Funding Application detail page with a message stating the

Narrative has been saved. 6. Click the Funding Application link.

Figure 183. CDFI HFFI-FA Narrative (CDFI) Detail Page

4.2.2 Validate and Submit Application 1. You will be forwarded to the Funding Application Detail page. Select the Validate button to

verify all required information necessary to submit a HFFI-FA application has been added and/or addressed successfully.



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a. If the validation is successful, a verification screen will appear stating the Verification was Updated Successfully. Click the OK button.

b. If the validation is unsuccessful make the necessary changes and repeat this step.

Figure 185. Validate CDFI-FA - Validation Messages




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10. Once the HFFI application validation is successful, the application is ready to be submitted to the

CDFI Fund staff for review.

Figure 187. Example of Successful Validation of CDFI-FA Application

11. Select the Ok button to confirm.

Note: If the Validate button displays an error message, the applicant must correct the error then select the Validate button again to validate the application has been completed correctly. The Validate button is programmed to check all required fields and ensure the applicant has completed the application correctly. The applicant must continue to select the Validate button each time an error is corrected until the Validation gives a validation is successful message. Once the Validation is successful, the applicant can submit the application. Again, the application can only be submitted by the Authorized Representative and Application Points of Contact identified in the HFFI-FA application.


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12. Click the Submit HFFI Application button to submit the application to the CDFI Fund. Please

note that you must submit your HFFI-FA application AFTER submission of your CDFI-FA or NACA-FA application.

Figure 188. Funding Application Detail Page - Submit HFFI Application

a. A pop-up message will appear stating that once the HFFI-FA application is submitted you

will not be able to make any updates to the application. Do you want to Submit?


13. Click the Ok button to confirm you are submitting the HFFI-FA application to the CDFI Fund.


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14. To review the status of applications, go back to the Program Profile and click on the Funding Application related list to view the status.

Figure 190. Submitted CDFI-FA-Funding Application – Application Status Under Review

4.3 CDFI-TA & NACA-TA Application Follow these steps to complete the CDFI-TA or NACA-TA application:

1. From the Program Profile Detail page, click the Funding Applications link to navigate to the Funding Applications related list.


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2. Click the New Funding Application button.

Figure 192. Funding Applications Related List

3. You will be forwarded to the Select Application Record Type page. Select the CDFI-TA or NACA-

TA Funding Application Record Type from the drop-down menu and click the Continue button. a. If you do not see the CDFI-TA and/or NACA-TA record type as an option, this means you

are not eligible to apply for a TA Award. (Refer to the CDFI Program and/or NACA Program NOFA to determine if your organization meets the eligibility criteria for TA awards).


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Figure 193. TA Funding Application Selection

Note: the following:

• Applicants are required to complete all the required information in the application. Required fields are highlighted with red line next to the field.

• The SF-424 must be attached to the application AFTER completing and saving the Funding Application Edit record. See Section 5.1.1 below.

4. Complete the Application Point of Contact and Authorized Representative using the Lookup

feature. You must provide at least one Point of Contact and no more than three. Please note the following critical information about the roles of the Authorized Representative and Application Point of Contact.

• Only the Authorized Representative can sign the application. The Authorized Representative must be logged into AMIS in order to complete this action.

• The Authorized Representative and the designated Application Points of Contact are the only users allowed to submit the Application to the CDFI Fund in AMIS.


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Figure 194. TA Funding Application Edit Page

5. Enter Technical Assistance Request Information. Please note that the Total Technical Assistance

Request Amount Summary will auto-populate based on the TA line item requests entered in the Technical Assistance Request Related List. a. The TA First Payment field will automatically populate with the sum of the figures entered in

the “Estd Amount Spent in Year 1” field for each record entered in the Technical Assistance Request Related List. The CDFI Fund anticipates making award announcements for the FY 2018 funding round in the fall of Calendar Year 2018. The award announcement signifies the commencement of the performance period. The amount included here will determine the initial payment of award funds for TA Award Recipients.

b. In the Affiliate/Subsidiary FA/TA $ Past 2 Yrs field, enter the total amount of FA and/or TA awards that your organization’s affiliates and/or subsidiaries have received in the prior two CDFI Program and NACA Program funding rounds (FY16 and FY17). This should not include prior HFFI-FA awards.

c. The Applicant FA & TA Awards in Past 2 Yrs $ will automatically populate with the total amount of FA and/or TA awards that your organization has received in the prior two CDFI Program and NACA Program funding rounds (FY16 and FY17). This will not include prior HFFI-FA awards.

6. Complete the questions in the Environmental Review Part 1 and Environmental Review Part 2

sections. Click the Help (?) icon next to each field to view help text for each question.

• If you answer “Yes” to any question you are required to attach an explanation to your application.

• Please refer to the FY2017 Forms, Assurances, and Certifications Guidance, found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website, for instructions on completing the Environmental Review form as well as full question text.


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Figure 195. TA Funding Application Edit Page

7. 501(c)(4) entities must complete the 501(c)(4) Questionnaire section. If your organization is NOT

a 501(c)(4), please leave this section blank.

Figure 196. TA Funding Application - 501(c)(4) Questionnaire section

• If you answer “Yes” to any question you are required to provide an explanation via the text box provided in the application or by attaching a written explanation to your application.

• Please refer to the FY2018 Forms, Assurances, and Certifications Guidance, found on the CDFI Program and Native Initiatives webpages on the CDFI Fund’s website, for instructions on completing the 501(c)(4) Questionnaire as well as full question text.

8. Enter the Total Estimated Hours to Complete the Application.

9. The Authorized Representative must be logged in to complete the Applicant Signature section.


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a. Read the Signature Attestation b. Check the signature box.


10. Click the Save button to save the CDFI-TA funding application. You will receive a confirmation

message stating the information saved successfully. Every time Save is selected you will receive a confirmation message to confirm the data saved successfully.

11. Once the Funding Application Detail page has been completed and saved, the applicant can then attach the Standard Form 424 (SF-424) from the Organization Profile.

Note: Organizations are required to complete the SF424 Form on Grants.gov prior to applying for a CDFI Fund. Do not apply for a CDFI Fund until you have completed the SF424 Form. The deadline for submitting a SF424 in grants.gov was March 2nd, 2018.


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4.3.1 Attach Standard Form (SF-424) to a TA Application Shortly after successful submission of the SF-424 in Grants.gov, a copy of the form will automatically be transferred into your Organization Profile in AMIS. The applicant must attach (or “look up”) the SF-424 to the corresponding CDFI Program or NACA Program application. Note: Applicants must first save their Application record before they will be able to look up their SF-424. To attach the SF 424 Form:

1. From the Funding Application Detail Page select the Edit button.

Figure 198. TA Funding Application Detail Page – Insert SF424

2. Click the Lookup icon next to the SF-424 field to search for the SF-424. 9. Type ‘SF-424’ in the search box and select the Go button. If ‘SF424’ does not return any results,

type ‘GRANT’ in the search box and select Go.


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3. The SF-424 will appear in the search results. Please note that you will only see the SF-424 form associated with the Grants.gov Funding Opportunity Number that matches the program (CDFI or NACA) you are completing an application for.

4. Select the SF-424 ID link to insert the SF 424 to the application.

Figure 199. Funding Application Edit Page - SF424 Lookup Page

5. Select the Save button to update the Funding Application record with the SF-424.

Figure 200. Attached SF424

6. You will be forwarded to the Funding Application Detail page with a message stating the

application has been updated.


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Figure 201. Funding Application Updated Confirmation - Attach SF 424

Figure 202. CDFI-TA Funding Application Detail Page - Related List

7. Select a related list/section and complete the required information.

Figure 203. TA Funding Application Related Lists


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4.3.2 Application Financial Data Request The Application Financial Data related list section must contain seven financial data records in total – three historic year records, one current year record, and three projected year records. If you have entered your historic year financial data records in your Organization Profile, your historic financial data records will not be automatically pulled into your application upon its creation. You have to create historic financial data records and enter your historic financial data directly under Application Financial Data section of the Application. For detailed instructions on completing this section please refer to section 4.1.3 of this document. Note: Applicants that do not have three (3) full years of historical financial information (typically because the financial institution is a new start-up) must still create three historic Application Financial Data records and enter zeros ($0s) for fields and time periods where data does not exist. Applicants will not be able to submit their application without seven (7) years of Application Financial Data records created (3x-Historic, 1x-Current and 3x-Projected).

4.3.3 Technical Assistant Request Related List To complete the Technical Assistance Request section: 1. From the Funding Application page click the Technical Assistance Requests related list.

Figure 204. TA Funding Application Detail Page - Technical Assistance Requests

2. Click the New Technical Assistance Request button.

Figure 231. Technical Assistance Request Related List


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3. Select a Technical Assistance Request Record Type from the drop-down menu.

Figure 205. Select Technical Assistance Request Record Type

4. You will be forwarded to the New Technical Assistance Request Edit page. 5. Complete the information on the page.

a. Complete all required fields.

Figure 206. Technical Assistance Request Edit Page

b. Failure to complete a field correctly will result in an error message.


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6. Select the Save button.

Figure 207. Technical Assistance Request Edit Related List

7. You will be forwarded to the Technical Assistance Request Detail page with a message stating that

the Technical Assistance Request has been saved.

Figure 208. Technical Assistance Request Detail Page

8. Click the Application link to go to the applications main page and continue completing the

application. 9. Click next related list to continue completing the application.


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Figure 209. CDFI-TA Application Detail Page

4.3.4 Current Financial Products and Services TA Applicants with current financial product and financial service offerings will need to complete the Current Financial Products and Service section of the application. For detailed instructions on how to complete this sections please refer to section 4.1.6 of this document.

4.3.5 Current Development Services TA Applicants with development service offerings will need to complete the Current Development Services section of the application. For detailed instructions on how to complete this sections please refer to section 4.1.7 of this document.

4.3.6 Key Personnel Related List Applicants are required to enter information to describe the qualifications of their Key Personnel and Board Members and the purpose of their Board Committees. To complete the Key Personnel section:

1. From the Funding Application Detail Page, click the Key Personnel related list.


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Note: Key Personnel is broken out into three record types: Key Staff, Committees, Board Members. Applicants must provide information for each record type.


2. Click the Add Key Personnel button.

Figure 211. Funding Application Detail Page - Key Personnel Related List

3. You will be forwarded to the Key Personnel Edit page. Complete the information on the page

and click the Save & New button.

IMPORTANT: Applicants are limited to a total of seven Key Personnel entries, five Committee entries, and five Board Members entries. The system will stop you from creating additional records once the threshold has been met. Please enter information about the Key Personnel, Committees, and Board Members that are most critical to carrying out the activities proposed in your application. You will have a total of 500 characters for each person/committee.


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Figure 212. Key Personnel Edit Page – Key Staff

Figure 213. Key Personnel Edit Page - Committees


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3. When you click the Save & New button you will be forwarded to create another record. The Save button will forward you to the record type Detail page with a message stating that the record has been saved.

4. Click the Funding Application link to return to the Funding Application Detail page.

Figure 215. Key Personnel Detail Page

5. You will be forwarded to the Funding Application Detail page.


Continue the application by clicking on the next related list.


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Figure 217. Funding Application Detail Page - New Related Attachments

4.3.7 AMIS Application Attachments The AMIS Application Attachments section allows applicants to look-up documents that the applicant already attached and saved in their Organization Profile as well as attach documents that are saved on their computer/network. Applicants should refer to the NOFA to determine which attachments are required based on their financial institution type and the type of application they are completing (FA or TA). Attachment requirements are also described in the Application Quick Start Guide. The CDFI Fund will only the review the documents that are listed as required attachments in the NOFA. PLEASE DO NOT attach any additional documentation that is not included in the NOFA, as it will NOT be reviewed. It is each applicant’s responsibility to ensure that the appropriate required documents are attached upon application submission.

1. To complete the AMIs Application Attachments from the Funding Application Detail page, click the AMIS Application Attachments link.



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2. Click on the New AMIS Application Attachments button.

Figure 219. New Related Attachments Related List

Add required documents by one of two ways:

3. Look up and attach existing documents attached in the Organization Profile by using the lookup button.

Figure 220. Attach File

4. Browse for and attach the related document.


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Figure 221. Attach File-Look Up function

5. Click the Save button.

Figure 222. Attach File-Save

OR

6. Attach a new file by clicking the Browse button and selecting a file.


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7. Select the Type of attachment from the drop-down menu. Only select from “CDFI-NACA” document types.

Figure 223. Attach File Page - Type of Documents

8. After you’ve selected a file and Type, click the Attach File button. (Core FA applicants only: Note that matching funds information via the Matching Funds Breakout Table and documentation, if applicable, must be attached to the application during this step.)


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Figure 224. Attach File Page

9. You will be forwarded to the Funding Application page. Click the Related Attachments related

list to verify all attachments added successfully.



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4.3.8 Narratives Related List

1. To complete the Narratives section from the Funding Application Detail page, click the Narratives related list.


2. Click the Add Technical Assistance Narrative button.

Figure 227. Technical Assistance Narrative Related List

3. Complete the information on the page.

a. Add narrative responses in accordance with the guidance provided in the TA Application Guidance document. IMPORTANT: The TA guidance provides instructions for the questions that are required for TA applicants based on certification status. Additionally, please be mindful of the character limits for each question.

https://www.cdfifund.gov/Documents/2.%20TA%20Application%20Guidance.pdf

https://www.cdfifund.gov/Documents/2.%20TA%20Application%20Guidance.pdf


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Figure 228. Narrative (CDFI) Edit Page



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4. Click Save. 5. You will be forwarded to the Narrative Detail Page with a message stating the Narrative has

been saved. 6. Click the Funding Application link.

Figure 231. TA Application – Narrative Detail Page

4.3.9 Validate and Submit Application

1. Click the Validate TA Application button to verify all required information necessary to submit a CDFI/NACA- TA application.


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Note: It is each applicant’s responsibility to ensure that it submits an accurate and complete application. The validation process only ensures that the minimum information required to submit an application is provided, it does not ensure that the applicant entered or attached all required information/documents.


a. If the validation is successful, a verification screen will appear stating the Verification

was Updated Successfully. Click the OK button.

Figure 233. Validate CDFI-TA - Validation Successfully Completed


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c. If the validation is unsuccessful make the necessary changes and repeat this step.

Figure 234. Validate CDFI-TA - Validation Error Message - missing data



Note: If the Validate button displays an error message, the applicant must correct the error then select the Validate button again to validate the application has been completed correctly. The Validate button is programmed to check all required fields and ensure the applicant has completed the application correctly. The applicant must continue to select the Validate button each time an error is corrected until the Validation gives a validation is successful message. Once the Validation is successful, the applicant can submit the application. Again the application can only be submitted by the Organization’s listed Authorized Representative.


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16. Once the TA application validation is successful, the application is ready to be submitted to the

CDFI Fund for review.

Figure 236. Example of Successful Validation of CDFI-TA Application

17. Select the Ok button to confirm. 18. Click the Submit TA Application button to submit the application to the CDFI Fund Staff.


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Figure 237. Funding Application Detail Page - Submit TA Application

a. A pop-up message will appear stating that once the TA application is submitted you will

not be able to make any updates to the application. Do you want to Submit?


19. Click the Ok button to confirm you are submitting the TA application to the CDFI Fund. You will

be back to the Funding Application page. A small lock will appear next to the Edit button, indicating that the application has been locked. You will not be able to click on Edit button and update the application.


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20. To review the status of the TA application, click on the Program Profile link to return to Program Profile Page.

Figure 239. Submitted CDFI-TA Funding Application Page.

21. Click on the Funding Application link to redirect to the Funding Applications related list and view

the application status.

Figure 240. Submitted CDFI-TA-Funding Application – Application Status Under Review

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