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An Enlighten-ed view of Repository and Research System Integration
William J Nixon and Valerie McCutcheonUniversity of Glasgow
Learning how to play nicely:Repositories and CRIS (Current Research Information Systems)7th May 2010, Leeds
Disclaimer
We won’t tell you:• We have the best or the only way• All the answers (we have ideas though)
We will tell you:• How our systems work• Some of the lessons we learned• How important good relationships are
The Enrich Project (April 2009 – March 2010)
• Establish Enlighten as a comprehensive University-wide repository and central publications database
• Create staff profiles using data from core institutional systems including the repository and the Research System
• Ensure compliance with funders’ open access grant and award policies using the Research System
• Improve publicity for research activity and outputs
Overview of Research Systems
StudentSystem
Research Mapping System & Web
Pages
Research System
Enlighten - Institutional Repository
FinanceSystem
Human Resources
System
Research System
Research System
Research System [Screenshot]
The Research LifecyclePre-Award Award Post-Award
Stage 1:
Pre-Project
Stage 2:
Create Project /
Application
Stage 3:
Award Receipt
Stage 4:
Finance Project
Initiation
Stage 5:
ProjectManagement
Stage 6:
Project Completion
Enlighten: Wide Range of Content Types
Our Publications Policy
Enlighten [Screenshot]
State of Enlighten - May 2010
• 12,500 User records• 23,500 Publication records• 1,435 Records from 2009 onwards (227 FT)• 2,400+ Full text papers
Faculty Overview of Records
Scaling up – Graph of Enlighten’s Growth
Source: ROAR
Increasing Deposit: Institutional Login
• 11,000 user records added in Dec 2009 from the Data Vault
• Includes Honorary and Associate members• Authentication using GUID• Users can no longer use “Create Account”• Password’s reset from central service
Browsing by Glasgow Author
• New Glasgow Author view• Replaced “All author view”• Uses staff names in the Staff A to Z• Independent of name cited in the publication• Publications linked to author with GUID• Glasgow author autocomplete field now
available which includes e-mail and GUID• No need to add or use Staff Number
Browse by Glasgow Author [Screenshot]
Adding Funder Data
• New Funding option in the deposit workflow
• Use project data from the Research System but only includes projects marked as "publicity yes“ – Library staff will check.
• New Research Funder browse view• Funder data can be added with a new
autocomplete field
Browse by Research Funder Name
Staff A to Z with Publications
Role in Impact and Output Agenda
• Assist with impact plans• Identify users of our research and best
channels to get it to them• Have better ways of articulating the benefits
and getting the beneficiaries to confirm this• Capture the benefits• Capture outputs and impacts and associate
them with funders
Impacts and Output
Research System
REF System/ Impact
LicencesCollaborations
ConferencesConsultations
IP ManagerInstitutional Repository
Ongoing Work: Repository
• Comprehensive coverage of publications • Full text download statistics and reports• E-mail to depositor and author when the
records is made public• Additional project data• “Find More” full text search• Publications embedded in the Staff A to Z• Revision of Faculty view into Schools
An Institutional Exemplar – 3 P’s
People PoliciesProcesses
Find out more
Project Web and Blogs• http://www.gla.ac.uk/enrich • http://enlightenrepository.wordpress.com • http://researchoutcomes.wordpress.com
Contact us• William Nixon
[email protected] @williamjnixon
• Valerie [email protected] @mccutchv
