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Human Resource & Payroll System ARUTI HUMAN RESOURCE & PAYROLL MANAGEMENT SYSTEM An ideal business tool for managing organization's most valuable assets “Human Capital”.
Human Resource& Payroll System
ARUTI HUMAN RESOURCE &PAYROLL MANAGEMENT SYSTEM
An ideal business tool for managing organization's most valuable assets “Human Capital”.
ruti Human Resource and Payroll System is an integrated, flexible and affordable system ideal for managing the organizations most valuable assets “Human Capital”A
ŸEmployee Self Service Module makes it easy for all employees to participate in the process of HR management and thus reducing the workload from the HR department.
ŸAmazing Assessment & Appraisal features including Balanced Score Card and 360-degree evaluation method.
ŸAruti Mail Box enables the HR Manager to send: memos, appraisal rewards, payslip, directly from the system. Also allows for Email Integration.
ŸFacility to import/export dataŸScalable to suit growing HR needsŸOver 200 standard reports plus a unique built in
report writer ŸSystem Audit Trail and error log review featuresŸ24/7 online support
Employee Bio Data Management Leave and Absence Management
Employee Disciplinary Cases Management
Employee & Manager Self Service
Performance & Appraisal Management
Job and Establishment Management
Medical Claims and Bills Management
Training Needs Analysis
Payroll, Loan and Savings Management
MAIN MODULES
ŸComplete Human resource solution that Provides you with everything in one package; Human Resource, Payroll and Time & Leave Module with seamless integration between modules.
ŸUser friendly interface and quick learning curveŸLow cost module based solution that caters for
small, mid-size and large organizations ŸMulti-Company, Multi-Country, Multi-Branch,
Multi-Currency, multi-language solutionŸAllows integration with ERPs, Financial
Solutions, Electronic Banking Systems, Active Directory, Ms Share Point and 3rd party systems
ŸAruti HR meets all the statutory requirement including statutory reports of more than 30 countries in Africa
Why Aruti Human Resource & Payroll Management System?
Recruitment Management
ŸPersonal Information: Birth Information: Date, Country of Birth, County, Birth Certificate Number; Work Permit Details: Permit Number, Issue Country, Place of Issue, Issue Date, Expiry Date; Employee Dates: Appointment Date, Suspension from and to dates, Probation start and end dates, End of Contract Date, Retirement Date, Reinstatement Date;
ŸOther Information: Complexion, Blood Group, Eye Colour, Nationality, Ethnicity, Religion, Marital Status, Language, Height, Weight, Allergies, Medical Disabilities, Sports/Hobbies
EMPLOYEE BIO DATA MANAGEMENT
ruti Employee Bio Data Management module is a tool for recording and tracking everything you Aneed from employee personal information.
Employee can view/edit his data based on user role rights. Easy information sorting and search helps in quick and accurate information. Information recorded and tracked include but not limited to:
ŸEmployee Detail: This includes Employee code, Name, Employment Type, ID number, Gender, shift, Address, Contacts, Statutory Information, Memberships
ŸEmployee Allocation: Branch, Department, Job Group, Grade level, Salary Scale, Cost Centre
Fig. 1: Employee Master
ruti Leave and Time Management module is built to manage employee's leave and attendance at Aworkplace. It goes further by automating this
process by allowing employee direct involvement through Employee Self Service interface where employees can apply for leaves and check for leave balances
Features:Ÿ Define unlimited number of leave/absence types,
according to each country's statutory requirement or company policy
Ÿ Define Public Holidays and set Holiday Exceptions for all or individual employees
Ÿ Defines different approver levels and allows one person to have multiple approvers
Ÿ Apply and Approve leaves in a seamless integrated workflow through employees and managers' self service
LEAVE AND ABSENCE MANAGEMENT
Ÿ Email integration enables email flow on processes like Leave Applications, Approvals and Rejections.
Ÿ Issue full day(s) leaves or even a fraction of a day leave; say half day leave or 2 hours leave.
Ÿ Integration with the Time and Attendance Machines hardware.
Ÿ Manage leave cycles with easy Ÿ Forecast leaves and determine that cost component
attributed by leave days well in advance
Fig. 2: Leave Planner View
ruti Recruitment Management module is an application tracking system that helps staffing Aagencies and recruitment department track job
opening, resume, and contacts more quickly and efficiently. Organizations cut recruitment costs by managing vacancy announcements and job applications via an internet interface. Job applicants simply have to apply for the jobs in an online internet interface without the need to submit paper applications
Features:Vacancy Master: Allows you to create vacancy that will be open for job Application. You can create internal vacancy (open vacancy for existing employees) and external vacancy (for external applicants).
Ÿ Vacancy Information: Vacancy Title, Branch, Department, Job, Job Group, Employment Title, Job Opening Date, Job Closing Date, Interview Start Date, Interview Closing Date, Grade Group, Pay Type, Pay Range, Number of Positions, Years of Experience, Duties and Responsibilities, Qualifications, Remarks.
Ÿ Interview Information: Interview Type (oral, practical, written), Interviewee details (Name, department, Contacts, Employee / Non-employee)
Ÿ Recruitment Cost: Cost Category, Agency, Costing, Budget, Description
ŸApplication Master: This module shows Applicants details that were imported from the web link to the system with all information concerning: Applicant Addresses, Contracts, Qualifications, Skills, Job History and References. Aruti also allows you to enter applicant details to the system directly at the moment you receive hard copy from the applicant.
ŸShort List Applicants: Set short listing criteria according to the vacancy requirements.
ŸBatch Scheduling: Allows you to schedule an interview in group or batch form by setting the location for interview and type of interview the specific group will do.
ŸInterview Scheduling: Allows you to do interview Scheduling for those Applicants that fall in Batch Scheduling by informing them when and where the interview will take place.
ŸExport / Import Data: Upload and Download the data to and from the web link.
ŸAuto Import Data: Set Data uploading process from the web link to be done automatically after the closing date has reached.
ŸData Bank: Automatically builds a Data Bank for Job Applicants for your future use.
ŸAutomatic Notifications: Send automatic notifications to applicants at every recruitment stage
RECRUITMENT MANAGEMENT
Fig.3 Vacancy MasterFig.4 On Line Job Application
erformance and Appraisal Management is a flexible way to manage performance of Pindividuals. 360-Degree Evaluation Method
and Balance Scorecards are both measurement systems built on integrated data and help an organization view the business performance.
Features:Ÿ Easily conduct performance evaluation through
an online employees and manager's self service Ÿ Perform both 90, 180 or 360 degrees'
assessments Ÿ Supports all Performance Evaluation Methods
including Balanced Score Card and Behavioural Observation Scale
Ÿ Pre-define your appraisals criteria and Aruti will do the rest for you.
PERFORMANCE AND APPRAISAL MANAGEMENT
Allows for Employee and their respective managers to:
Ÿ Define Objectives which are then linked to organizational goals, set Key Performance Indicators, Targets and Actions required to meet the objectives
Ÿ Discuss and set development plan and career goals during the evaluation process.
Ÿ Define Training needs for career developments and Job capabilities
Ÿ Based on Performance results for each employee, the system then allows you to appraise employees accordingly by automatically issuing them recommendable letters, warning letters, salary
Fig.5: Balance Score Card Evaluation
Fig 6: Competence Evaluation
ruti Training and Need Analysis provides a way to administer and track employee training and Adevelopment effort. This tool is directly linked
with the performance and goals of your organization as well as the career and succession planning for your organization.
Features:Aruti on Job Training and Training Needs Analysis allows you to:
Ÿ Define Skill Gap Priorities Ÿ Set Business needs priorities Ÿ Define Key Result Areas for respective training Ÿ Set Training Objectives Ÿ Link the training plan to your organization goals Ÿ Develop your workforce through efficient training
planning which is linked with organizational goals
Ÿ Manage training costs more efficiently by linking the process to your financial systems
Ÿ Schedule training and enrol employees accordingly while being alerts about possible schedule conflicts with other issues like leave and employee holidays.
Ÿ Measure the impact of training by performing training impact evaluations
Ÿ Receive training feedbacks through efficient end of course evaluations questionnaires
Ÿ Automatically update employee skills and qualifications based on the scores they get at the end of successful training
ARUTI TRAINING NEED ANALYSIS
Aruti
his module tracks employee disciplinary cases and resolution steps taken to resolve the Tcase/conflict within an organisation. Sends
automatic notification for case status and seamlessly updates the rest of the system with actions taken example (termination, suspension) Aruti Employee and Managers Self Service is a fully web based solution that takes over pressure from the HR department by allowing employees and their line managers to participate into the day to day processes of the Human Resources related activities.
E m p l o y e e D i s c i p l i n a r y C a s e s Management defines:Disciplinary Offences: Offence category (for example, Serious Misconduct or Very Serious Misconduct) Offence name, Severity, Description
Disciplinary Penalties: example: Suspension, Dismissal, Verbal Warning, Written warning
Disciplinary Status: example: Received, Notification, Hearing, Dismissal, Appeal
Charges and Proceedings: Lists all disciplinary transactions including: the date they occurred, severity, person involved and incident.
Disciplinary Committee: Details of the disciplinary committee
EMPLOYEE DISCIPLINARY CASES MANAGEMENT
ruti Medical Bills and Claims Management allow your organizations to enter into direct contracts Awith Medical Services Providers for the purpose
of proving medical cover/benefits to your workforce. Completely manages policy, claims and reimbursement. It enables the HR:
Ÿ To track employees medical service providers, their bills, status and claim
ŸManage sick sheets; Ÿ Track incidence of employee injuriesŸ Track Medical ExpensesŸ Automatically link the medical expense to payroll if
required.
MEDICAL BILLS AND CLAIMS MANAGEMENT
web based interface that allows all employees and their managers to interact with the main Asystem and perform all activities privileged to
them. With strong product security, employees and managers can only interact with areas privileged to them and not otherwise.
Aruti Employees Self Service enables employees to:
Ÿ Manage their profile, benefits, addresses, dependents, beneficiaries and references.
Ÿ Apply for internally advertised jobs Ÿ Apply for leave and monitor leave approval status Ÿ Conduct Self Performance Evaluation Ÿ Receive information on Training enrolments, Ÿ Conduct end of course training evaluations as well
Aruti Managers Self Service enables Managers/Supervisors to:
Ÿ View profiles of employees reporting to them
Ÿ Issue Sick sheet and process medical claims as well as recoding injuries
Ÿ Conduct both Performance Evaluations for employees under their supervision
Ÿ Conduct Training impact evaluation after employee returns from trainings
Ÿ Approve/disapprove leaves applications Ÿ Assign Assets to employees Ÿ A p p r o v e / d i s a p p r o v e e m p l o y e e ' s
loan/advance payments applications.
EMPLOYEE AND MANAGER SELF SERVICE
Fig 7: Employee Self Service -Leave Application
ruti Payroll, Loan and Saving Management System is designed to efficiently process staff Aearnings and deductions in accordance to
statutory regulations in specific regions /countries. It generates user-defined reports as well as mandatory statutory reports.
Features:User definable processing and payment periods; Weekly, Fortnightly, Monthly, Yearly or user specified period.
ŸBank Processing: The system supports user definable banking institutions.ŸPayroll Transactions: Allows user to define unlimited number of transactions of earnings and deductions with option of setting simple formulasŸLoans and Savings Processing: Supports unlimited number of Company, Co-operatives, etc. The user may put any loan/savings on holdŸTax Tables: provide user-friendly, user definable tax table which give option to defined or modify statutory tax table slabs.
PAYROLL, LOANS AND SAVINGS MANAGEMENT
ŸVendor Processing: System supports multiple third party organizations that provide for staff welfare. Different Vendor based formula calculations can be configured as per Vendor unique needs. ŸMulti-Currency: Supports multi-currency pay computation, with conversion between currencies occurring automatically as per user definition.ŸBatch Processing: Supports batch transactions posting, importation and processing. ŸPayroll Journals, Payroll ReportsŸData Import and Export: This feature allows transactions to be imported and exported into the system from other applications.ŸData integrity checks: the system has facilities for checking the accuracy and completeness of employee data.ŸAudit Trail: The Audit Trail will generate reports on
Fig 8: Employee Transactions
Fig 9. Tax slab
Payroll ReportsPayroll SummaryEmployee Bank Register ListSalary SlipBank Payment ListBank SummaryEarnings Deduction SpreadsheetPayroll VarianceLoan Advance Saving Journal Voucher LedgerCoinage Analysis ReportAudit Trail Loan/Advance ReportSaving Audit Trail ReportE&D Detailed ReportLoan Approver FormEmployee Salary ChangeGratuity ReportActivity Done ReportActivity Timesheet ReportE&D Detailed Period Wise ReportEnd of Service ReportPay Per Activity ReportCost Centre Report Branch WiseDepartment Report Branch WisePayment Journal Voucher ReportLong Serving Award ReportSalary Reconciliation ReportTermination Package ReportE&D Detailed Report with Bank A/cEmployee Salary On Hold Report
Statutory ReportsPension Fund ReportNSSF FormTax ReportP9A ReportP10 ReportPAYE P11 ReportNHIF ReportITax Form ReportHELB Report
REPORTS
Employee ReportsEmployee Head CountEmployee Skills ReportEmployee Beneficiary ReportEmployee Qualification ReportEmployee Referee ReportEmployee Age Analysis ReportEmployee Distribution ReportEmployee Monthly PhysicalEmployee Relation ReportJob Employment History ReportEmployee Asset Register ReportEmployee Movement ReportEmployee Listing ReportEmployee Retirement ReportEmployee Qualification RangeEmployee Salary GradeManning Levels ReportEnd of Contract ReportEnd of Probation ReportEmployee Duration ReportJob Report
Discipline ReportsDiscipline Case SummaryExternal Disciplinary CasesDiscipline Cases DetailsDiscipline Case Status
Leave ReportsLeave Absence SummaryLeave Balance ListLeave Issue Audit Trail ReportLeave Balance Audit Trail ReportEmployee Leave FormLeave Approver ReportLeave Statement ReportLeave Planner ReportLeave Form Approval Status ReportLeave Issued Report
Training ReportsTraining Cost ReportTraining List ReportTraining Budget ReportTraining Analysis ReportTraining Void Cancel ReportTraining Needs Priority FormTraining Planning Report
Assessment ReportsEmployee Assessment FormAssessment Score ReportAppraisal Summary ReportPerformance Appraisal ReportBSC Planning Report Performance Evaluation Report
Medical ReportsMedical Claim ReportMedical Bill Summary ReportMonthly Payment ReportEmployee Medical Cover SummaryEmployee Medical Cover Detail
Asset Declaration ReportsAsset Declaration ReportAsset Declaration Category Wise
For demonstration of the packagePlease through:
FREECONTACT US
KENYA
Human Resource& Payroll System
Sales and Customer Support Office,Ground Floor, Panari Sky CentreMombasa Road, Nairobi Kenya.
Tel: +254 739 646 860General Enquiries: [email protected]
Support Enquiries: [email protected] Skype: aruti-hr
1st floor, The Arcade Building,Mwai Kibaki Road, Mikocheni
Dar es salaam,Tanzania.Tel: +255 22 2771573 +255 22 2771574
Fax: +255 22 2771579General Enquiries: [email protected]
Support Enquiries: [email protected]
TANZANIAD-113, International Trade Center,
Majura Gate, Surat-395002Gujarat, India
Tel: +91-261-4004505 +91-97277-09911
Fax: +91-261-2463913Email: [email protected]
General Enquiries: [email protected] Enquiries: [email protected]
ASIA & MIDDLE EAST
ZAMBIAMemory Business Solutions (Z) Ltd,
Stand 1136, Fairview, P.O. Box 32765
Lusaka, Zambia, Tel: +260 211 220 209
Hotlines: +260 966 731 759, +260 971 255 558
Email: [email protected]
General Enquiries: [email protected]
Support Enquiries: [email protected]
MALAWIPower soft System
TVS 13 Tamso, Near Amenfiman Rural Bank, Tarkwa, Ghana.
Mobile: +233(0)244-144039,
+233(0)576-126735Tel: 0312320478
Skype: powersoft.systemEmail: powersoftsystems2gmail.com General Enquiries: [email protected]
Support Enquiries: [email protected]
GHANAMemory Business Solutions (M) Ltd,
Wenela Complex, Area 4,
Murry Road, Lilongwe, Malawi,Tel: +265 1 750 072
Hotlines: +265 888 370 020, +265 999 919
Email: [email protected] General Enquiries: [email protected]
mSupport Enquiries: [email protected]
