An Overview of MS EXCEL

8/6/2019 An Overview of MS EXCEL

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MS EXCEL allows us to perform detailedanalysis on numerical data. Ms Excel is one suchspreadsheet package in which a user can feed dataand analyse the same for a specific purpose. AnExcel file is a workbook consisting of severalworksheets. Excel users can organize data, createcharts & perform calculations in it. Excel operateslike other MS programs and has many of the same

functions & shortcuts of other MS- program

INTRODUCTION


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Microsoft developed spreadsheet programe in 1982.

The first version of Excel was released for the Mac in 1985.

The first windows version numbered 2.0 was released in November 1987

The current version for the windows platform is Excel12.0 also calledMicro Soft Excel 2007. The previous version was Excel 11.0 (office 2003)

H ISTORY


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A N OVERVIEW OF EXCELA N OVERVIEW OF EXCEL


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STARTING EXCEL :

Click the start button on the windows task bar at bottom of the screen.

Highlight the programs item. The program menu will open.

Select Microsoft Excel from the list of programs

Start Programs Ms Office Ms- Excel

CLOSING OF EXCEL

Choose file exit

Click close button at the right of the Excels title bar


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An excel document is called a workbook & each workbookcontains multiple pages called worksheetsWorksheet is also known as spreadsheets which consists of rows & columnsA new workbook contains 3 worksheetsEach sheet contains 65,536 rows& 256 columns (1048576 rows& 16384 columns in

MS-Excel 2007 version)Rows & columns are identified by numbers and lettersrespectivelyFirst cell is A1 & the last cell is IV65536

WORKBOOK


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CONTENTS OF EXCEL SCREEN

The following are the various parts of an Excel screen andtheir functions.

The Title bar is located at the very top of the screen. The Title bar displaysthe name of the workbook you are currently using.

Menu bar:

The Menu bar is located just below the Title bar. The Menu bar is used togive instructions to the program.

Title bar


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When we open Excel a worksheet will automaticallyappear. However, if you desire to open a file that youpreviously worked on go to the File option located inthe top left corner. Select Open.

To create a new worksheet go to the File option andselect New.

To save the work created go to the File option andselect Save.

To close an existing worksheet go to the File optionand select Close.

To exit the program entirely go to the File optionand select Exit.

FILE MENU


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Among the many functions,Edit Menu allows you to make changes to any data

that was entered. You can:

Undo mistakes made. Excel allows you to undo up tothe last 16 moves you made.

Cut, copy, or paste information.

Find information in an existing workbook

Replace existing information.

EDIT MENU


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The Insert Menu allows you to:

Add new worksheets, rows, and columns to an existing.

You can also insert charts, pictures, and objects onto your worksheet.

INSERT MENU


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You can change row andcolumns width andheight in the Row andColumn options.

You can renameworksheets and changetheir order in the Sheetoption.The AutoFormatoption allows you toapply pre-selectedcolors, fonts, and sizesto entire worksheets.

FORM A T MENU


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The View menu allowsyou different options of viewing your work.

You can enable a FullScreen view thatchanges the view toinclude just theworksheet and Menu bar.

You can zoom in on your worksheet to focus on asmaller portion.

VIEW MENU


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You can change theview of your work sothat it is page by page.

You can insert Headersand Footers to your work.

You can add commentsabout a specific cell for future reference.

VIEW MENU


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The Help Menu is used toanswer any questionsyou many have with theprogram.

You can also get onlineassistance if it is needed.

The Office Assistant is ashortcut to the HelpMenu. You can ask the

assistant a question andit will take you directly toan index of topics thatwill help you solve your problem.

H ELP MENU A ND OFFICE A SSIST A NT


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To check the spelling of your data, highlight the desired cellsand click on the spell checkbutton.

When entering dollar amounts,you can select the cells youdesire to be currencyformatted, then click on the $button to change the cells.

You can bold, italicize, or underline any information inthe cells, as well as change thestyles and fonts of those cells.

FORM A TTING WORKBOOKS


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To add borders to cells, youcan select from various border options.

To add colors to text or cells,you can select the text color option or the cell fill option, thenselect the desired color.

To change the alignment of the cells, highlight the desiredcells and select any of the threealignment options.

FORM A TTING WORKBOOKS


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S tart each formula with an equal sign (=). To enter the same formulas for a range of cells, use the colon sign :When entering numerical data, you can command Excel to do any mathematicalfunction.

ADDITION FORMULASTo add cells together use the +

sign.

To sum up a series of cells,highlight the cells, then click the auto sum button. Theanswer will appear at thebottom of the highlighted box.

ENTERING FORMUL A S


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SUBTRACTION FORMULASTo subtract cells, use the - sign.

D IVISION FORMULASTo divide cells, use the / sign.

MULTIPLICA TION FORMULASTo multiply cells, use the * sign.

ENTERING FORMUL A S


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With the Excel programyou can create chartswith the Chart Wizard.

S tep 1: Choose a charttype.

S tep 2: Highlight the

data that you wish to beincluded in the chart.

CRE A TING C HA RTS


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S tep 3: Changechart options. Hereyou can name thechart and the axes,

change the legend,label the datapoints, and manyother options.

S tep 4: Choose alocation for thechart.

CRE A TING C HA RTS


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When printing a worksheetyou have a few options.

You can go to Page S etup tochange the features of your work (the margins, the paper size, the tabs, etc.) This willaffect how your project will beprinted.

PRINTING


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You can select Print Area,which allows you to onlyprint a highlighted area.

You can preview your printing job by selectingPrint Preview.

Finally, you can print your job by going to the File Menuand selecting Print, or you

can use the shortcut button.

PRINTING


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You can cut and paste to move data around.

To update your worksheets, you can use the findand replace action (in the Edit Menu).

To change the order of worksheets, click anddrag the worksheet tab to the desired order.

TIPS FOR ENTERING D A T A


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To highlight a series of cells click and drag themouse over the desired area.

To move a highlighted area, click on the border of the box and drag the box to the desired location.

You can sort data (alphabetically, numerically, etc).By highlighting cells then pressing the sort shortcutkey.

TIPS FOR ENTERING D A T A


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An Overview of MS EXCEL

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