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An Underlying Principle:Effectiveness requires balancing important relationships, roles and activities.
Key Paradigms:“Things which matter most should never be at the mercy of things which matter least.”“I fulfill my mission by acting on important goals in my key roles.”
Control Your Own Destiny Control Your Own Destiny Or Someone Else WillOr Someone Else Will
WHAT’S MY LOCUS OF CONTROL?
(What controls my choices)
• High Internal – I am the master of my fate – I control my choices
• High External – I am a pawn to my fate – Other people or things control my choices
Habit 3 Put First Things First
Prioritize
Actions flow from that which is important.
Use Your Assignment Notebook DAILY!
Habit 3: Put First Things FirstI am a:• Procrastinator – I always
put things off• Yes-man – I say yes to
everything but don’t always follow through
• Slacker – I don’t do anything
• Prioritizer – I use my assignment notebook and do what I need to do
Procrastinator Prioritizer
SlackerYes-Man
As I go through them, ask yourself, “Which quadrant do I spend most of
my time in?”
.
Procrastinator: All things are both urgent and important. They put things off until they are a ‘stress case’ They are addicted to urgency. They often say they thrive under pressure. Results - stress and anxiety, burnout, mediocre performance.
The Yes-Man: Things are urgent but not important. Usually trying to please others. Loaded down with activities that are important to other people but not important to themselves - would like to say no…but don’t. They often cave into peer pressure because they do not have enough courage or backbone to turn others down. Results - reputation as a ‘pleaser’, lack discipline, feel like a doormat.
Slacker: Nothing is important or urgent. The professional loafer who is often a big couch potato or a walking TV guide. Wastes a lot of time. Results - lacks responsibility, guilt, flakiness.
Prioritizer: things are important but not urgent. EXCELLENCE! Takes a little more planning. They have got it together and do their best work. Avoids stress and burnout. People who matter come first and life is balanced. Can say no with a smile. Resist peer pressure and come to be respected for it. Results - control of life, balance, high performance.
We all spend time in each quadrant, key is to get into the Prioritizer!
Habit 3 ... a demonstration.What is the lesson?
1. Identify big rocks(Prioritize important tasks) and schedule these FIRST!
2. Fill in (other tasks) pebbles/sand/water
Plan weekly: take 15 minutes Sunday night to plan your week. Step one: Identify your BIG rocks. What are the most important things you need to do this week? 10-15 at the most.
Step two: block in time for the big rocks. Step three: fit in the pebbles, the little everyday things that suck up your time - chores, phone calls, computer time, tv
Step four: start to identify the SAND in your life, those little things that can negatively take up a lot of time and become really bothersome if allowed to persist.
Step five: Remember there is always room for water (special occasions/emergencies) even if you think your life is full!
Adapt daily: be flexible, you may need to rearrange - one of the few things that cannot be recycled is wasted time.
The Time Management MatrixNot UrgentNot UrgentUrgentUrgent
No
t Im
po
rtan
tN
ot
Imp
ort
ant
Imp
ort
ant
Imp
ort
ant I The ____________I The ____________
•Exam tomorrow•Friend gets injured•Late for work/class•Project due today
I The ____________I The ____________•Exam tomorrow•Friend gets injured•Late for work/class•Project due today
II The _____________II The _____________•Planning, goal setting •Paper due in a week•Exercise•Relationships/relaxation
II The _____________II The _____________•Planning, goal setting •Paper due in a week•Exercise•Relationships/relaxation
III The _____________III The _____________•Unimportant phone calls•Interruptions•Other people’s small problems•Peer pressure
III The _____________III The _____________•Unimportant phone calls•Interruptions•Other people’s small problems•Peer pressure
IV The ___________IV The ___________•Too much TV•Endless phone calls•Excessive computer games•Mall marathons•Other time wasters
IV The ___________IV The ___________•Too much TV•Endless phone calls•Excessive computer games•Mall marathons•Other time wasters
The Time Management MatrixUrgentUrgent
Imp
ort
ant
Imp
ort
ant I The ProcrastinatorI The ProcrastinatorI The ProcrastinatorI The Procrastinator
Results:•Stress•Burnout•Crisis management•Always putting out fires
The Time Management Matrix
UrgentUrgent
No
t Im
po
rtan
tN
ot
Imp
ort
ant III The Yes-manIII The Yes-manIII The Yes-manIII The Yes-man
Results:•Short-term focus•Crisis management•Reputation-chameleon type character•See goals and plans as worthless•Feel victimized, out of control•Shallow or broken relationships
The Time Management Matrix
Not UrgentNot Urgent
No
t Im
po
rtan
tN
ot
Imp
ort
ant IV The SlackerIV The SlackerIV The SlackerIV The Slacker
Results:•Total irresponsibility•Fired from jobs•Dependent on others or institutions for basics
Ineffective (doesn’t work well)
• First Come - First Served– Handle tasks in the
order in which they arrive
Ineffective (doesn’t work well)
• Priority Meandering– Start on task a– get distracted– resume on task b– get distracted– jump to task c
The Time Management MatrixNot UrgentNot Urgent
Imp
ort
ant
Imp
ort
ant II II The PrioritizerThe PrioritizerII II The PrioritizerThe Prioritizer
Results:•Vision, perspective•Balance•Discipline•Control•Few crises
Habit 3: Put first things first.Urgent Not Urgent
Important
Not Important
Quadrant ICrisesDeadline driven projectsPressing Problems
Quadrant II: PreparationPreventionCommitmentRelationship building
Quadrant IIIUnimportant phone calls, email, meetings or reportsInterruptions
Quadrant IVTriviaBusy work Time wasters
• We want Quadrant II > Quadrant I.• Quadrant II comes from Quadrants III and IV.
Estimate how much time you spend in Quadrant II (and what IS Quad IV for you?) ... How do you plan your day? Datebook? Palm Pilot? How much is your timeyour time worth to you, in dollars/hour?
Quote From Mr. Echols…
“To get the best value from your education, do all of your homework to the best of your ability and
turn it in on time!”