“AND ON THE SEVENTH DAY…”

Maurice “Mo” Mouton

Important v. Urgent & Irrelevant

How We Use Our Work Time

Important PrioritiesUrgencies & Irrel-evancies

From FranklinCovey Time Matrix Survey of 351,613 respondents as of 2011 (multiple countries, ongoing since 2005)

intro

Choose the Important1

Your life is the result of your own decisions – not your conditions

Stephen R. Covey

Choose the Important1

INECESSITY

IIIDECEPTION

IVWASTE AND

EXCESS

IIEFFECTIVENESS

FranklinCovey, 7 Habits

Choose the Important1

• Preparation• Prevention• Planning• Relationship building

• Re-creation• Values clarification

• Trivia, busywork

• Irrelevant phone calls, mail, e-mail

• Time-wasters• “Escape” activities

• Excessive TV, Internet, relaxation

• Needless interruptions

• Unnecessary reports

• Unimportantmeetings, phone calls, mail, e-mail

• Other people’s minor issues

• Crises• Pressing problems• Deadline-driven projects, meetings,reports

Live north of the line

FranklinCovey, 7 Habits

Choose the Important

Consumed, even addicted to the urgent looks like this…

Hijacked by constant, incoming demands on your time

Thinking that working faster or finding more time is the solution to getting things done

Feel helpless in his/her circumstances Lost the ability to discern important from

unimportant Busy, but not necessarily productive

1

Authentic Happiness

The Pleasant Life Pleasure and enjoying the here and now

The Good Life Engagement; the depth of involvement with family, work, romance and hobbies

The Meaningful Life Significance – using personal strengths to serve some larger end

Choose the Important1

Choose the Important

Activity: How to live in Quadrant II?

What are you willing to START, STOP, and KEEP doing so that your time management is in alignment with your values and overall direction for your role and life? Individually, complete the above activity Discuss and debrief in pairs

1

Choose the Important

Take time to figure out what is important to you?

Relationships Job priorities and goals Personal mission and life goals Charitable work Any others?

1

Schedule the Big Rocks2

Things which matter most must never be at the mercy of things

which matter least.Johann Goethe

Schedule the Big Rocks

Clock

Compass

2

Schedule the Big Rocks2

Schedule the Big Rocks

“This constant unproductive preoccupation with all the things we have to do is the

single largest consumer of time and energy.”

Kerry Gleeson, Public Speaker

“You don’t manage priorities, you have them.”

- David Allen, author of “Getting things Done”

2

Schedule the Big Rocks2

M T W Th F Sa Su

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Schedule the Big Rocks2

M T W Th F Sa Su

Big

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Schedule the Big Rocks

1. Review what’s important (e.g. mission, roles)

2. Choose big rocksAsk: What’s the most important thing to do this

week?

3. Schedule the week

4. Check appointments daily

5. Make a priority list (A, B, C – 1, 2, 3)

2

Fuel Your Fire, Don’t Burn Out3

Doesn’t everything die at last and too soon?

Tell me, what is it you plan to do with

your one wild and precious life.Mary Oliver

From FranklinCovey, The 5 Choices

3

Move

Eat

SleepRelax

Connect

Fuel Your Fire, Don’t Burn Out

MOVE: Moving increases not only the brain’s focus but it’s capacity.EAT: Choose healthy, heart foods with high quality calories SLEEP: Allows the brain to process what it has learned and restructure itself around new ideas. Makes you smarter and benefits you overall health.RELAX: Essential to regularly disconnect the brain from the intensity of our busy days. Recharge!CONNECT: Oxytocin (releases stress) is released when we connect with people who are important to us. Connection is essential to mental/physical health.

3Fuel Your Fire, Don’t Burn Out

Essential to schedule the 5 drivers of health

Build into weekly and daily schedules Find ways to discover new dimensions

of each driver (e.g., try new foods or exercise activities)

3Fuel Your Fire, Don’t Burn Out

Move

Eat

SleepRelax

Connect