and WINDOWS Management Tools WINDOWS Management Tools Introducing the Introducing the “ “ Management/Statistics”, “Reservation Management/Statistics”, “Reservation Management”, “Graphical Room Status”, Management”, “Graphical Room Status”, and Reservation Calendar” Programs and Reservation Calendar” Programs The installation guides for all programs are located at The installation guides for all programs are located at the end of this presentation the end of this presentation
Transcript
and
WINDOWS Management ToolsWINDOWS Management Tools
Introducing the Introducing the ““Management/Statistics”, “Reservation Management/Statistics”, “Reservation
Management”, “Graphical Room Status”, and Management”, “Graphical Room Status”, and Reservation Calendar” ProgramsReservation Calendar” Programs
The installation guides for all programs are The installation guides for all programs are located at the end of this presentationlocated at the end of this presentation
IntroductionIntroduction
This power point presentation is built to provide you with an This power point presentation is built to provide you with an overview of these Windows Management Tools, as well as overview of these Windows Management Tools, as well as
installation assistance.installation assistance.
This power point initially presents an overview of the This power point initially presents an overview of the capabilities of both programs.capabilities of both programs.
The big deal is the flexibility in accessing and displaying data.The big deal is the flexibility in accessing and displaying data.
The last part of this presentation will assist you with the installation of The last part of this presentation will assist you with the installation of the programs. Both programs need to know where your program is the programs. Both programs need to know where your program is
located and specifically be pointed to the data files.located and specifically be pointed to the data files.
With the Management/Statistics Report program you are provided With the Management/Statistics Report program you are provided daily, month to date, and year to date, calculations and displays for daily, month to date, and year to date, calculations and displays for
room revenue, rooms sold (Rack and Discounted), rooms out of room revenue, rooms sold (Rack and Discounted), rooms out of service, rooms provided at comp, rooms in service, and even your service, rooms provided at comp, rooms in service, and even your
ADR and revenue per guest. ADR and revenue per guest.
You are provided with two different presentations … one for You are provided with two different presentations … one for STATISTICS and another for REVENUE & RECEIPTS. The STATISTICS STATISTICS and another for REVENUE & RECEIPTS. The STATISTICS
is the only presentation that provides year to date tracking.is the only presentation that provides year to date tracking.
Track and View your property’s activitiesTrack and View your property’s activities …. ….
The program works very much like the Management Summary built into the regular system, but with much more display and
printing flexibility. We have also added Year to Date capabilities in 6 month windows.
You can display the current year and last year. It links to fiscal year criteria established in your “setupinn” ini file.
Uses the same symbols as Housekeeping
WINDOWS Based STATISTICS Program for InnKeeper
Uses the same symbols as Housekeeping
Uses the same symbols as Housekeeping
Starting up the program will provide this as your start up display.
The “DISPLAY” options are provided on the right side of the display.
Clicking on “VIEW” will provide the option to switch to the REVENUE & RECEIPTS view.
Activating daily presentations is easy. Just click on the calendar for the Activating daily presentations is easy. Just click on the calendar for the month and day to view. month and day to view.
The “Report Date” will reflect your Fiscal Year” start month that is The “Report Date” will reflect your Fiscal Year” start month that is
setup…. Default will be standard 12 month calendar.setup…. Default will be standard 12 month calendar.
COMP reflects room nights accumulated by guests who had “COMP” as the room rate. A zero (0) rate will not reflect a COMP, but just a discounted room.
The Statistics ReporterThe Statistics Reporter
Select the quarter to View, and Print out any displayed quarter.Select the quarter to View, and Print out any displayed quarter.
This presentation
mode provides quarterly
statistics with the totals for
each month,and the calculations
for the associated YTD.
The system enables you to
select the quarters for the current year and for the previous
year.
“GTD No Shows” reflects the number of guests who had guaranteed reservations but were not checked in using the CHECK IN RESERVATION mode, cancelled, or changed to another date .
The Statistics ReporterThe Statistics Reporter
Select the week to View, and Print out any displayed 7 day span.Select the week to View, and Print out any displayed 7 day span.
This presentation
mode provides day by day , and printing,
in any selected 7 day window
span.
The system enables you to select whether
you want to view the
current or previous year,
then the desired month and finally the
week span.
“GTD No Shows” reflects the number of guests who had guaranteed reservations but were not checked in using the CHECK IN RESERVATION mode, cancelled, or changed to another date .
COMP reflects room nights accumulated by guests who had “COMP” as the room rate. A zero (0) rate will not reflect a COMP, but just a discounted room.
WINDOWS WINDOWS Tools Tools
OverviewOverview
This section provides an overview of the tools built for This section provides an overview of the tools built for WINDOWS stations that provide staff and managers with WINDOWS stations that provide staff and managers with
expanded functions and graphical displays:expanded functions and graphical displays:
•Reservation CalendarReservation Calendar
•Room StatusRoom Status
With the Reservation Calendar (RESVCAL) program you are With the Reservation Calendar (RESVCAL) program you are provided the capability to view and sort reservations in a provided the capability to view and sort reservations in a
variety of graphical displays, as well as by a variety of criteria variety of graphical displays, as well as by a variety of criteria that assist you with the management of your Single, FIT, that assist you with the management of your Single, FIT,
Block, cancelled reservations, and even pre-assigned rooms. Block, cancelled reservations, and even pre-assigned rooms.
You are provided with three different presentations … one as You are provided with three different presentations … one as a calendar, another as a room/date matrix, and even a listing.a calendar, another as a room/date matrix, and even a listing.
Track and View your ReservationsTrack and View your Reservations …. ….
The Reservation Summary in RESVCAL works very much like the Reservation Summary built into the regular system, but with much more sorting flexibility.
We have also added Guest Code and Market Code display.
Each column has specific sorting items for the reservation viewed.
The Reservation CalendarThe Reservation Calendar
FITS Events Blocks Singles
Overview
Sorting OptionsSorting Options
The Reservation CalendarThe Reservation Calendar
Track your FIT Track your FIT reservationsreservations
Track your EVENTSTrack your EVENTS
Track your Track your BLOCK/GROUP BLOCK/GROUP
arrivals for each dayarrivals for each day
Track your Track your SINGLES/ARRIVALS SINGLES/ARRIVALS
for each dayfor each day
The Reservation Calendar …. with stayovers as wellThe Reservation Calendar …. with stayovers as well
Display the stayovers for every day of the selected month. Reflects
reservations only, not guests already checked in
This day’s items listing exceeds the box size .. Use the slide to view all listings
The Reservation CalendarThe Reservation Calendar
The entire month is presented with all a
overview of Blocks, Singles, and Events. You select the
month and Year in the Date window.
The system presents the actual number of arrivals and events for each day.
The Events presentation helps you track events and meeting
rooms.
The Block presentation shows
the number of rooms booked and the number used.
The Singles view lists the guests for any day clicked on, with an expanded list
available.
The Reservation CalendarThe Reservation Calendar
The Reservation Calendar provides you with the ability to quickly, and
easily, change views and the desired data to view.
And clicking on a day in the Singles view will provide you with an expanded list of the
arrivals for that day.
Print out the calendar for all, or a selected view, for Print out the calendar for all, or a selected view, for management and distribution, for any month.management and distribution, for any month.
Here we list the arrivals for the 16th of October
The Reservation Calendar …. the pre-assigned The Reservation Calendar …. the pre-assigned
The Reservation
Calendar provides you
with a graphical room/date
grid for up to a year in advance.
The grid displays
currently occupied
rooms, as well as pre-
assigned rooms.
Move the bars on the right side and the
bottom to move
through dates and
rooms.
PRE-ASSIGNSPRE-ASSIGNS
OCCUPIEDOCCUPIED
Uses the same symbols as Housekeeping
WINDOWS Based RESERVATIONS Sorting for InnKeeper
Uses the same symbols as Housekeeping
Accessing this part of the
program will provide this as your start up
display.
The “DISPLAY” options as
Report Type and Sort Method.
Clicking on “Singles” or “Blocks” will provide the
option to switch to the desired
reservation type.
Use your mouse to slide the cursor on the bottom and slide across all of the displayed fields. Use your mouse to slide the cursor on the bottom and slide across all of the displayed fields.
Currently the WINDOWS Reseravtion Summary only sorts and lists single reservations for the next 999 days.
Slide the cursor across the viewing windows to see all
applicable data fields.
Click on the “column title” and the system will sort the list the displayed list Click on the “column title” and the system will sort the list the displayed list by that criteria/data. Clicking again will do a reverse order sort.by that criteria/data. Clicking again will do a reverse order sort.
Currently the WINDOWS Reseravtion Summary only sorts and lists block reservations for the next 999 days.
You can select any start date and any
ending date within the next year. The program will
automatically resort based on the dates entered when you click on Generate
Summary.
The system will display the number of
reservations for the date range selected.
Slide the cursor across the viewing windows to see all
applicable data fields.
The Block presentation presents data fields associated with the Block reservations. Use this program to track The Block presentation presents data fields associated with the Block reservations. Use this program to track your groups with cutoff dates. your groups with cutoff dates.
By selecting EXPIRY DATE NOT EQUAL TO START DATE you will be able to sort and list those Blocks By selecting EXPIRY DATE NOT EQUAL TO START DATE you will be able to sort and list those Blocks where you have entered a cutoff date sooner than than the arrival date.where you have entered a cutoff date sooner than than the arrival date.
With the Room Status (ROOMSTAT) program you are With the Room Status (ROOMSTAT) program you are provided the capability to view and sort rooms in a variety of provided the capability to view and sort rooms in a variety of
graphical displays, as well as by a variety of criteria that graphical displays, as well as by a variety of criteria that assist you with the management of your different toom types, assist you with the management of your different toom types,
as well as the status of these rooms. as well as the status of these rooms.
You are provided with three different presentations … one as You are provided with three different presentations … one as a room graphic display, another as a pre-assigned room/date a room graphic display, another as a pre-assigned room/date
matrix, and even various listings.matrix, and even various listings.
Track and View your Room StatusTrack and View your Room Status …. ….
The R works very much like the Reservation Summary built into the regular system, but with much more sorting flexibility. We have also added Guest Code
and Market Code display.
Each column has specific sorting items for the reservation viewed.
The Room Status ProgramThe Room Status Program
Display your rooms graphically so you can view the status, for all Display your rooms graphically so you can view the status, for all rooms, by status, by floor, by building, or by type, and even by rooms, by status, by floor, by building, or by type, and even by
maid/cart allocation. maid/cart allocation. For TODAY, or any day of the last 31.For TODAY, or any day of the last 31.
The Room Status ProgramThe Room Status Program
The Room Status options bar provides you with the capability to select the Groups which works via an ini file you create to sort rooms, the View method for graphical or list, show rooms by Status Filter, and even by Room Type.
The Lists provide you with the ability to print out maid lists using sorting criteria that you define in the “RoomStat.ini” file.
Here we are listing the “clean” and “dirty” rooms
The Room Status ProgramThe Room Status Program
List the companies
staying with you by room.
Get a list for today, or for any day in the last 31.
The Room Status ProgramThe Room Status Program
Select the “RESERVATIONS” mode in the VIEW window to view your current occupied rooms and pre-assigned rooms in
the “room/date” matrix.
The Windows Management The Windows Management SummarySummary
The Windows Reservation The Windows Reservation CalendarCalendar
This concludes the presentation on the WINDOWS This concludes the presentation on the WINDOWS based programs associated with InnKeeper.based programs associated with InnKeeper.
The Windows Graphical The Windows Graphical Room StatusRoom Status
Now the installation guides for all programs.Now the installation guides for all programs.
InstallationsInstallations
The The Management/Statistics SummaryManagement/Statistics Summary and the and the Reservation Reservation SummarySummary programs need to be installed from the CD or programs need to be installed from the CD or
from the website/FTP.from the website/FTP.
The The Graphical Room Status (ROOMSTAT)Graphical Room Status (ROOMSTAT) and the and the Reservation Calendar (RESVCAL)Reservation Calendar (RESVCAL) programs can be programs can be
activated just by downloading or copying them to your INN activated just by downloading or copying them to your INN folder and then building a Desktop icon for them.folder and then building a Desktop icon for them.
They all need ini file pathing and ROOMSTAT needs a floor They all need ini file pathing and ROOMSTAT needs a floor and/or maid cart setup.and/or maid cart setup.
The next few pages will walk you through the installation of these The next few pages will walk you through the installation of these programs. All programs need to know where your InnKeeper program is programs. All programs need to know where your InnKeeper program is
located and be pointed to the data files.located and be pointed to the data files.
Installing the Installing the “Management “Management Summary” on Summary” on
Windows Windows 95/98/NT/2000/XP95/98/NT/2000/XP
From the Update.500 CDNote: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the IKRvnSumm4 folder, click on it, then click on Keith, then Mgmt Summ Setup. You will see a SETUP icon, double click on it to start the install. The install wizard will install the STATRPRT system in the Program Files area of the PC.
You may need to RESTART your Windows system if the install wizard determines that your system needs to be restarted to activate some necessary files.
During the installation the system may prompt you that files are older than existing …. Keep the newest files. Additionally, you may also be told that some parts could not be installed …. Click on “IGNORE”.
Following the installation, click on START, then locate InnKeeper Reports, click on the program extension to startup the Management/Statistics Summary program. You will be prompted to tell
the program where the “Setupinn.ini” file, and perhaps the “Inndat.06D” file, are located …. Browse to your INN folder for “Setupinn” and INN\DATA for “Inndat.06d”.
Installing STATRPRT with a Down Load from CAPA’s FTP
Log into either the www.capasoftware.com or www.ehospitalitysystems.com website and browse to the UPDATE area. Download the STATRPRT.zip file to a new folder called “UPDATES” in your current INN folder. STATRPRT will download to this folder.
Note: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your INN folder. Now locate the UPDATE folder, click on it, then click on STATRPRT, to unzip the installation programs. After the unzip you will see a SETUP icon in the UPDATE folder, double click on it to start the install. The install wizard will install the STATRPRT system in the Program Files area of the PC.
You may need to RESTART your Windows system if the install wizard determines that your system needs to be restarted to activate some necessary files.
During the installation the system may prompt you that files are older than existing …. Keep the newest files. Additionally, you may also be told that some parts could not be installed …. Click on “IGNORE”.
Following the installation, click on START, then locate InnKeeper Reports, click on the program extension to startup the Management/Statistics Summary program. You will be prompted to tell the program where the “Setupinn.ini” file, and perhaps the “Inndat.06D” file, are located …. Browse to your INN folder for “Setupinn” and INN\DATA for “Inndat.06d”.
You can copy the Program Icon from the START/PROGRAMS area to your desktop.
Installing the Installing the “Room Status” “Room Status”
(ROOMSTAT) on (ROOMSTAT) on Windows Windows
95/98/NT/2000/XP95/98/NT/2000/XP
From the Update.500 CDNote: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the RoomStat folder, click on it, then copy the RoomStat icon with the bunk bed symbol, and the RoomStat configuration file to your INN folder.
Following the installation of these files in your INN folder, you will need to create an ICON on your desktop. Right Click on a blank area of the desktop, select “new shortcut”, browse to ROOMSTAT.exe in the INN folder.
YOU NOW HAVE A DESKTOP SHORTCUT.
The ROOMSTAT ini file enables each property to customize the ROOMSTAT to reflect their property’s layout and to facilitate maid worksheets by Maid name or Maid cart number,
; the location for the data, innkeeper keeps it in the data directory
; that is directly below the innkeeper directory
dataPaTh=h:\inn\data
;datapath=f:\vb\roomstat\data
; floors. start with floor, any text between floor and the = sign
; will be used as the name in the dropdown box
floor3rd=AAAAA-ZZZZZ
floor1st=100-199,CDEF
floor2nd=200-299
; indicates should doublespace printout. remove to remove.
doubleline=sure
; how many seconds(approximate) till automaticaly refreshes
refreshRate=900 ; 15 minutes
Browse to the ROOMSTAT.INI file in the INN folder, then double click on it to open it
with NOTEPAD so that you can configure it for
your property.
1. Ensure the path reflects your system
2. Enter the “floor” configurations that reflect what you want to display and print
1
12
You can establish “floor” configurations to sort floors, maid carts, rooms by maids, buildings, suites, etc. You can define ranges (100-150), individual rooms (123,222,333), and you can use room names
or mix letters and numbers (120A,150B).
Numerical and Alpha rooms will be sorted accordingly.
Setting up your Room Setting up your Room Status program ….Status program ….
If your various PC’s are using different paths to the INN system, you will need to install the program in a local
folder with roomstat.ini so that you can run the programs on these PC’s.
Installing the Installing the “Reservation “Reservation
Calendar” Calendar” (RESVCAL) on (RESVCAL) on
Windows Windows 95/98/NT/2000/XP95/98/NT/2000/XP
From the Update.500 CDNote: this is not a multi-user program, it will need to be installed on every PC that you desire to host this Windows program.
Click on My Computer, then browse to your CD drive. Now locate the Resvcal folder, click on it, then copy the Resvcal icon with the calendar symbol to your INN folder.
Following the installation of these files in your INN folder, you will need to create an ICON on your desktop. Right Click on a blank area of the desktop, select “new shortcut”, browse to RESVCAL.exe in the INN folder.
YOU NOW HAVE A DESKTOP SHORTCUT.
The setupinn ini file enables you to ensure that the RESVCAL knows where the INN data is located,
; ***** General Operational Parameters ****
;DataPath=D:\inn\data ; the directory holding the Windows version
; management summary and reservations
; summary data files.
;Guests=2 ; Max no. of guests allowed in a room before
; extra person charge becomes effective.
;Local Printer = i:\inn\data ; Path to local printer file(s).
;Registration Card offset = 2 ; # of blank lines to print in between
; registration cards.
DataPath= must be activated (remove the “;” if present) and DataPath must reflect the path to the Inn Data location for every PC it is installed on.
If your various PC’s are using different paths to the INN system, you will need to install the program in a local
folder with setupinn.ini so that you can run the programs on these PC’s.
Setting up your Reservation Calendar ….Setting up your Reservation Calendar ….
