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Annex I - Terms of Reference for Laboratory Services 1. Background As part of the procurement process, random sampling and testing of purchased products should be carried out in order to ensure that a product complies with its technical specifications. Different types of testing may be necessary for the various commodity groups. UNICEF Supply Division (SD) does not have a quality control laboratory performing chemical, microbiological and sterility testing of the purchased products. Consequently, SD contracts with external laboratory services in the following commodity areas: Pharmaceutical products Nutrition products (Mainly Therapeutic and Supplementary Food) Bednets (Insecticide level) A pharmaceutical product is generally tested either against its compendial specifications [i.e. The International Pharmacopoeia (Ph. Int.), The British Pharmacopoeia (BP), The United States Pharmacopoeia (USP)] or against its in-house approved specifications. Testing of nutrition products consists principally of safety-driven microbiological testing and quantitative compliance. Microbiological testing ensures absence of pathogenic microorganisms while quantitative testing assesses the specified composition in relation to nutrition values (e.g., proteins and fat) and micronutrient levels for vitamins and minerals. Chemical testing of bednets focuses on qualitative and quantitative analysis of the embedded insecticide. A sampling and testing plan for pharmaceutical and nutrition products is elaborated on an annual basis. WHO pre-qualified laboratories have been used for quality control testing of pharmaceutical products and bednets. An independent laboratory has been used for microbiological testing of nutrition products. 2. Objectives, Purpose & Expected results It is expected that 50 – 100 batches of pharmaceuticals will be tested annually against their approved specifications while 20 – 30 tests of nutrition products in relation to their compliance with nutrition values will be carried out. It is estimated that due to introduction of the expanded microbiological testing of nutrition products,1000-2000 tests will be performed per year. It is projected that the number of insecticide content tests on Bednets will be 50-100. Further to sterility testing of pharmaceuticals a limited number of sterility testing on certain medical devices will also be performed. Due to an increase in testing of nutrition products for Salmonella and Enterobacteriacea, and possibly follow-up testing for presence of C. Sakazakii, it is important for laboratories to have sufficient capacity for microbiological testing. It is also crucial for laboratories to have the ability to perform all the requested analyses in a timely manner and promptly deliver analytical results. UNICEF country offices may also use the same laboratories for testing of locally manufactured nutrition products (e.g. RUTF). Therefore laboratories must be able to invoice different UNICEF offices, but at the same time the results of the analyses must be shared with both the requested country office as well as UNICEF SD Quality Assurance in order to keep oversight of the testing carried out.
Transcript
Page 1: Annex I - Terms of Reference for Laboratory Services 1 ... · PDF fileParacetamol 100mg tabs/PAC-100 Permethrin Shampoo/sol. 1%,100ml bottle ... Super Cereal- Corn Soya Blend with

Annex I - Terms of Reference for Laboratory Services

1. Background

As part of the procurement process, random sampling and testing of purchased products should be

carried out in order to ensure that a product complies with its technical specifications. Different types

of testing may be necessary for the various commodity groups. UNICEF Supply Division (SD) does not

have a quality control laboratory performing chemical, microbiological and sterility testing of the

purchased products. Consequently, SD contracts with external laboratory services in the following

commodity areas:

Pharmaceutical products

Nutrition products (Mainly Therapeutic and Supplementary Food)

Bednets (Insecticide level)

A pharmaceutical product is generally tested either against its compendial specifications [i.e. The

International Pharmacopoeia (Ph. Int.), The British Pharmacopoeia (BP), The United States

Pharmacopoeia (USP)] or against its in-house approved specifications. Testing of nutrition products

consists principally of safety-driven microbiological testing and quantitative compliance.

Microbiological testing ensures absence of pathogenic microorganisms while quantitative testing

assesses the specified composition in relation to nutrition values (e.g., proteins and fat) and

micronutrient levels for vitamins and minerals. Chemical testing of bednets focuses on qualitative and

quantitative analysis of the embedded insecticide.

A sampling and testing plan for pharmaceutical and nutrition products is elaborated on an annual

basis. WHO pre-qualified laboratories have been used for quality control testing of pharmaceutical

products and bednets. An independent laboratory has been used for microbiological testing of

nutrition products.

2. Objectives, Purpose & Expected results

It is expected that 50 – 100 batches of pharmaceuticals will be tested annually against their approved specifications while 20 – 30 tests of nutrition products in relation to their compliance with nutrition values will be carried out. It is estimated that due to introduction of the expanded microbiological testing of nutrition products,1000-2000 tests will be performed per year. It is projected that the number of insecticide content tests on Bednets will be 50-100. Further to sterility testing of pharmaceuticals a limited number of sterility testing on certain medical devices will also be performed.

Due to an increase in testing of nutrition products for Salmonella and Enterobacteriacea, and possibly follow-up testing for presence of C. Sakazakii, it is important for laboratories to have sufficient capacity for microbiological testing. It is also crucial for laboratories to have the ability to perform all the requested analyses in a timely manner and promptly deliver analytical results. UNICEF country offices may also use the same laboratories for testing of locally manufactured nutrition products (e.g. RUTF). Therefore laboratories must be able to invoice different UNICEF offices, but at the same time the results of the analyses must be shared with both the requested country office as well as UNICEF SD Quality Assurance in order to keep oversight of the testing carried out.

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3. Description of the assignment

Lot I - Pharmaceuticals – Bednets – Medical Devices (sterility)

Analytical testing for pharmaceuticals will be performed against compendial specifications [i.e. The

International Pharmacopoeia (Ph. Int.), The British Pharmacopoeia (BP), The United States

Pharmacopoeia (USP)] or against approved in-house specifications. The analytical testing for Bednets

is limited to an HPLC method measuring insecticide concentration. Sterility testing of pharmaceutical

products and medical devices should take place in accordance with compendial methods.

The list of pharmaceutical products to be tested in 2014 are provided on the below table. Full testing

according to the relevant Pharmacopoeial monographs ([i.e. The International Pharmacopoeia (Ph.

Int.), The British Pharmacopoeia (BP), The United States Pharmacopoeia (USP)] or the approved in-

house specifications should be performed

Artemeth20mg+lumefan120mgtabs/24/PAC-30 Amoxici.pdr/oral sus 125mg/5ml/BOT-100ml

Salbutamol oral inhalation 0.1mg/dose, 200 doses Haloperidol 5mg tabs/PAC-100

Cloxacillin powder for inj. 500mg vial/BOX-50 3TC30mg+NVP50mg+AZT60mg tab/PAC gb ds

FTC200mg+ TDF300mg tabs/PAC-30 gb Amoxicillin 125mg disp.tab/PAC-100

Co-amoxiclav 500mg/125mg tabs/PAC-15 Hydralazine powder for inj. 20mg amp.

Metronidazole inj 500mg/100ml vl/BOX-50 Procaine benzylpenicillin powder for inj. 1g (1MU)

vial/BOX-50

Lidocaine 1% 20ml amp/BOX-20 Benzylpenicillin powder for inj. 3g (5MU)

vial/BOX-50

Miconazole nitrate cream 2%, 30g tube Ampicillin powder for inj. 500mg vial/BOX-25

Epinephrine 1mg/ml inj., 1ml amp/BOX-10 Nystatin 100,000 IU pess./PAC-15

Paracetamol 100mg tabs/PAC-100 Permethrin Shampoo/sol. 1%,100ml bottle

Beclometasone oral inhalation, 0.05mg/dose, 200

doses

Hydrocortisone powder for inj., 100mg vl

Lidocaine inj. 2%, 50ml vial/BOX-5 Dexamethasone 4mg/ml inj., 1ml amp/BOX-50

Ringer lact.Sod.lact.cmp.inj 1000mlBOX10 Ketamine inj. 50mg/ml, 10ml vial/BOX-25

Calc.glucon. 100mg/ml inj., 10ml amp/BOX-10 Sulfameth.+ trimeth. 400mg+80mg tabs/PAC-100

Nystatin 100,000 IU pess./PAC-15 Povidone iodine sol 10%/BOT-200ml

Epinephrine 1mg/ml inj., 1ml amp/BOX-10 Erythromycin pwd for o. susp. 125mg/5ml, 100ml

Chlorhex.diglu.7.1%sol.cord c./BOT-10ml Haloperidol 5mg tabs/PAC-100

Artesunate pdr./inj 60mg vial/BOX-1 Lidocaine 5% + glucose 7.5% inj., 2ml amp/BOX-10

Azithromycine 200mg/5ml oral susp/BOT-15ml Methylergometrine 0.2mg/ml inj, 1ml amp/BOX-

10

Efavirenz 600mg tabs/PAC-30 Furosemide inj. 10mg/ml, 2ml amp/PAC-10

Oxytocin 10IU/ml inj., 1ml amp/BOX-10 Amoxicillin 500mg disp.tab/PAC-10 (1x10)

Lidocaine 1% 20ml amp/BOX-10 Benzyl benzoate lotion 25%, 1000ml bottle

Biperiden 2mg tabs/PAC-50 Sulfameth.+ trimeth. 400mg+80mg tabs/PAC-100

Ringer lact.Sod.lact.cmp.inj 1000mlBOX10 Cefixime 200mg tabs/PAC-56

Sodium chloride isotonic inj. 0.9%, 500ml+g set 3TC150mg+NVP200mg+AZT300mg tabs/ PAC 60

gb

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Gentamicin inj. 40mg/ml, 2ml amp/BOX-50 Sulfameth.+ trimeth. 800mg+160mg tabs/PAC-

100

Fluconazole 150mg caps/PAC-1 Gentamycin eye drops 0.3%, 5ml bottle

Acetylsalicylic acid 500mg tabs/PAC-100 Fluconazole 200mg caps/PAC-100

Ampicillin powder for inj. 500mg vial/BOX-50 Aciclovir 200mg tabs/PAC-25

Methylergometrine 0.125mg tablets/PAC-100 Paracetamol elixir 125mg/5ml, 60ml

Fe(as fum.)+ folic acid 60+0.4mg tab/PAC-1000 Azithromycin 250mg tablets/PAC-6

Paracetamol elixir 125mg/5ml, 60ml

Lot II - Ready to Use Therapeutic Foods (RUTF) Analytical testing for RUTF should be performed against the following specifications:

Nutritional composition per 100 g of RUTF paste

Moisture content 2.5% maximum

Water activity 0.6 maximum

Energy 520-550 kcal

Proteins 10-12% total energy

12.8-16.2% by weight

Lipids 45-60% total energy

25.8-36.3% by weight

n-6 fatty acids 3-10% total energy

n-3 fatty acids 0.3-2.5% total energy

Trans-fatty acids <3% total fat

Fibre <5%

Sodium 290 mg maximum

Potassium 1100-1400 mg

Calcium 300-600 mg

Phosphorous* 300-600 mg

Magnesium 80-140 mg

Iron 10-14 mg

Zinc 11-14 mg

Copper 1.4-1.8 mg

Selenium 20-40 mcg

Iodine 70-140 mcg

Vitamin A (Retinol Equivalent) 0.8-1.2mg RE

Vitamin B1(Thiamine) 0.5 mg minimum

Vitamin B2(Riboflavin) 1.6 mg minimum

Vitamin B3(Niacin) 5 mg. minimum

Vitamin B5(Pantothenic acid) 3 mg minimum

Vitamin B6(Pyridoxine) 0.6 mg minimum

Vitamin B7(Biotin) 60 mcg minimum

Vitmain B9(Folic acid) 200 mcg minimum

Vitamin B12(Cyanocobalamin) 1.6 mcg minimum

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Vitamin C(Ascorbic acid) 50 mg minimum

Vitamin D(Cholecalciferol) 15-20 mcg

Vitamin E(Tocopherol) 20 mg minimum

Vitamin K(Phytonadione) 15-30 mcg

Vitamin A (Retinol Equivalent) 0.8-1.2mg RE

Vitamin B1(Thiamine) 0.5 mg minimum

* Expressed in terms of non-phytate Phosphorus

F75 Therapeutic diet

Analytical testing for F75 Therapeutic diet should be performed against the following specifications:

Nutritional composition per 100 g

Moisture content 5% maximum

Solubility index 0.5 ml maximum

Burnt particles 15 max

Energy approximately: 428 kcal.

Protein 5% of total energy

Carbohydrate 64% of total energy

Lactose 7.3 g

Lipids 32% of total energy

n-6 fatty acid 3 -10% of total energy

n-3 fatty acid 0.3- 2.5% of total energy

Sodium 87mg maximum

Potassium 737 - 938 mg

Calcium 300 – 600 mg

Phosphorus 300 – 600 mg

Magnesium 48 - 64 mg

Iron 0 – 0.3 mg

Zinc 11 - 18 mg

Copper 1.4 – 1.8 mg

Selenium 20 - 40 µg

Iodine 70 - 140 µg

Vitamin A 0.8 – 1.6 mg

Vitamin D3 15 – 20 µg

Vitamin E 20 - 25 mg

Vitamin K 15 - 30 µg

Thiamine 0.5 mg minimum

Riboflavine 1.6 mg minimum

Ascorbic acid 50 mg minimum

Vitamin B6 0.6 mg minimum

Vitamin B12 1.6 µg minimum

Folic acid 200 µg minimum

Niacin 5 mg minimum

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Pantothenic acid 3 mg minimum

Biotin 60 µg minimum

RUTF, F75 and F-100 microbiological specifications including aflatoxin sampling plan and specifications are as follows proposed for testing:

*Pooling of samples to a maximum of 375g is acceptable, if the method is validated

** Pooling of samples to a maximum of 300g is acceptable, if the method is validated

Super Cereal- Corn Soya Blend with Sugar

Analytical testing for CSB nutrition product should be performed against the following specifications:

Main composition - Nutritional composition per 100 g

1 Moisture 10.0 % (maximum) ISO 712-2009

2 Protein 14.0 % (N x 6.25) (minimum)

AOAC 981.10 ISO 20483:2006

3 Fat 6.0 % (minimum) AOAC 954.02 ISO 11085:2008

4 Crude fibre 3.8 % (maximum) AOAC 962.09

5 Ash 4.1 (maximum) ISO 2171:2007

Chemico-physical characteristics of flour

6 Peroxide value 10.0 meq/kg fat (maximum)

AOAC 965.33

7 Urease index 0.20 pH units (maximum)

AOCS Ba 9-58 (1997)

8 Particle size - 95% must pass through a 600 microns sieve - 100% must pass through a 1,000 microns sieve

9 Organoleptic (smell, taste, color) Pleasant smell and palatable taste, typical color

RUTF

Risk Sampling Plan Specifications

Salmonella* 25 samples/25 g negative in 25g (Testing method: ISO 6579)

Enterobacteriaceae (EB at

37ºC)

10 samples/10 g

maximum 10cfu in 1g (Testing method: ISO 21528)

C. Sakazakii

In case Enterobacteriaceae is >

10cfu/gram (but max. 2

samples are between 10 and

100) then additional testing

presence of C. Sakazakii must

be carried out. Maximum 10cfu in 1g (Testing method: ISO 22964)

Total Aflatoxin 3 samples/250 g 5 PPB maximum

F75 / F100

Risk Sampling Plan Specifications

Salmonella* 60 samples/25 g negative in 25g (Testing method: ISO 6579)

C. Sakazakii** 30 samples/ 10 g negative in 10g (Testing method: ISO 22964)

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10 Consistency (Bostwick flow rate) Min 55 mm/30s for 15% dry matter porridge

WFP’s SOP http://foodqualityandsafety.wfp.org

Vitamins

11 Vitamin A 2770-4160 IU AOAC 992.04 AACC 86-03

Minerals

12 Iron 9.6-14.4 mg AOAC 944.02 AACC 40-41B

13 Calcium 350-520 mg AOAC 984.27

14 Potassium 610-910 mg AOAC 984.27

Mycotoxins

15 Aflatoxin (total) 20 ppb (total of B1, B2, G1, G2) (maximum)

AACC 45-16

Microorganisms

16 Mesophyllic aerobic bacteria 100,000 cfu per g (maximum)

ICC No 125 AACC 42-11

17 Coliforms 100 cfu per g (maximum)

AOAC 2005.03

18 Salmonella 0 cfu per 25g AACC 42-25B

19 Escherichia Coli <10 cfu per g AOAC 991.14

20 Staphylococcus aureus <10 cfu per g AACC 42-30B

21 Bacillus cereus 50 cfu per g (maximum)

AOAC 980.31

22 Yeasts and moulds 1,000 cfu per g (maximum)

ICC No 146 AACC 42-50

23 GMO (only if required) Negative (< 0.9% of GMO material)

SUPER CEREAL plus- Wheat Soya Blend

Analytical testing for WSB nutrition product should be performed against the following specifications:

Main composition - Nutritional composition per 100 g

1 Moisture 7.0 % (maximum) ISO 712-2009

2 Protein 16.0 % (N x 6.25) (minimum)

AOAC 981.10 ISO 20483:2006

3 Fat 9.0 % (minimum) AOAC 954.02 ISO 11085:2008

4 Crude fibre 2.9 % (maximum) AOAC 962.09

5 Ash 5.0 % (maximum) ISO 2171:2007

Chemico-physical characteristics of flour

6 Peroxide value 10 meq/kg fat (maximum)

AOAC 965.33

7 Urease index 0.20 pH units (maximum)

AOCS Ba 9-58 (1997)

8 Particle size - 95% must pass through a 600 microns sieve - 100% must pass through a 1,000 microns sieve

9 Organoleptic (smell, taste, color) Pleasant smell and palatable taste, typical color

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10 Consistency (Bostwick flow rate) min 100 mm/30s for 17% dry matter porridge

WFP’s SOP http://foodqualityandsafety.wfp.org

Vitamins

11 Vitamin A 2780-4170 IU per 100g

AOAC 992.04 AACC 86-03

Minerals

12 Iron 9.9-14.8 mg per 100g AOAC 944.02 AACC 40-41B

13 Calcium 440-660 mg per 100g AOAC 984.27

14 Potassium 700-1050 mg per 100g AOAC 984.27

Mycotoxins

15 Aflatoxin (total) 5 ppb (B1, B2, G1, G2) (maximum)

AACC 45-16

Melamine

16 Melamine 1 mg/kg maximum

Microorganisms

17 Mesophyllic aerobic bacteria 10,000 cfu per g (maximum)

ICC No 125 AACC 42-11

18 Coliforms 10 cfu per g (maximum)

AOAC 2005.03

19 Salmonella 0 cfu per 25g AACC 42-25B

20 Escherichia Coli 0 cfu per g AOAC 991.14

21 Staphylococcus aureus 0 cfu per g AACC 42-30B

22 Bacillus cereus 50 cfu per g (maximum)

AOAC 980.31

23 Yeasts and moulds 100 cfu per g (maximum)

ICC No 146 AACC 42-50

24 GMO (Only if required) Negative (< 0.9% of GMO material)

4. Deliverables

Chemical and microbiological test results on pharmaceuticals should be provided within two weeks of sample receipt. In case of individual specification testing, results should be provided within one week of sample receipt.

Sterility test results for pharmaceuticals and medical devices should be provided within 3 weeks of sample receipt.

Insecticide content results for bednets should be provided within one week of sample receipt

Results on nutritional composition (e.g. protein, lipids, vitamins, minerals) should be provided within two weeks of sample receipt. In case of individual specification testing, results should be provided within one week of sample receipt.

Microbiological test results on nutrition products should be provided within one week of sample

receipt. Tests for C. sakazakii, will be carried out when the EB results are higher than the specification

allows and test results should be provided within one week.

Test results on Aflatoxins should be provided within two weeks of sample receipt.

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5. Reporting requirements

Test results should be provided in English in the form of a report where at least the following information should be included:

Header Section: Name, address and contact details of the laboratory conducting the analysis

General Information Section: Name of product, dosage form, name of manufacturer, lot/ batch number, manufacturing date, expiry date, purchase order (if applicable)

Analysis Section: The test name, the result, the acceptance criteria or specifications, and a reference to the test method used should be included for each characteristic listed. Actual data and observations should be recorded rather than non-specific “passes” or “conforms” statements.

Footer section: Identity and signature of authorized individual for approval, date of approval, page number (i.e 1of 3)

The report should be sent electronically in PDF format to UNICEF SD Quality Assurance Centre. A hard copy of the report accompanied by the invoice should be send to UNICEF country office or to UNICEF SD Quality Assurance Centre. In case of “out of specification results” the subject line of the Email and the report should state “Alert OOS results”

6. Duration of the LTAS

It is expected that 24 month Long Term Arrangements with possible extension for further 12 months will be put in place in September or October 2014.

UNICEF will establish LTAS with 2 laboratories for composition and microbiological testing of nutrition

products and 2 laboratories for pharmaceutical, sterility and insecticide level (bednets) testing.

7. Response from Bidders:

The Technical Proposal should include but not limited to the following:

- Detailed Methodology/Approach to project, demonstrating how you meet or exceed UNICEF

requirements for this assignment.

- An overview of the Quality system in place should be provided including details on:

- Receipt of Samples

- Processing of Samples

- Storage of Samples

- Disposal of Samples

- ISO or WHO certification as detailed in section 8 (Qualification requirements)

- Expertise of Company detailing the general and specific experience similar assignments in

the past five years. More specifically evidence of similar assignment implemented in the past

Evidence could be in form of job completion certificate, contracts and or references. The

submission should also include list of five similar assignment in terms of requirements and

scope implemented in the past 5 years. Please provide the following:

- Name of Client

- Title of the Project

- Scope of the Project/Requirements

- Proposed Solution/Outcome

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- Project timelines (start and end date year, etc., and any other information

necessary)

- Reference /Contact person with the reference

- Detailed resume of the person responsible for the laboratory and the person in charge of the

project , if different

Number of personnel to be involved in the project and educational qualifications/ professional

experiences

Note: Bidders must bid for at least 1 complete lot or bid for both 2 lots based on their capacity,

partial bid per lot shall be disqualified.

8. Qualification requirements

Laboratories conducting tests on pharmaceuticals, bednets and medical devices (sterility) should be WHO pre-qualified

They should also operate according to WHO Technical Report Series No. 902, 36th report, 2002 – Annex 3 “Good practices for national pharmaceutical control laboratories.

Laboratories performing tests on nutrition products must be ISO 17025 certified and accredited to perform testing for Salmonella (ISO 6579), Enterobacteriaceae (ISO 6579) and C. Sakazakii (ISO 22964)

Laboratories should have a proven record of working with UN organisations or international organization such as e.g. WHO, WFP or the Global Fund.

9. Evaluation Process and Methods

Proposals meeting the mandatory criteria specified above and in Annex II will continue into the

evaluation of the technical proposals. In assessing each proposal, UNICEF values technical factors

more than cost factors. This will be reflected in the weighting that UNICEF will employ in assigning a

total score to each proposal. While the technical score will be significantly more important, cost will

remain a factor in the evaluation. The ratio Technical/Cost will be 70/30. The score assigned to each

proposal will be of guidance in determining which proposal would provide the greatest value to

UNICEF.

Proposals received in response to this Request for Proposals will be evaluated on the basis of the

following technical criteria per lot.

s/no Technical Evaluation Criteria Points

Technical Approach

1 Proposals will be assessed on the extent to which the proposed approach and

methodology are solid, feasible, implementable, and effective and

demonstrate a clear understanding of the nature of the work being undertaken

and the environment in which the work must be performed. The proposed

work plan must also describe that there will be no issue with custom clearance

of samples submitted. The lead time for analysis must be specified in the

proposal and meet the above stated deadlines. The laboratory must also

demonstrate that they have a sufficient capacity to deal with the anticipated

number of analysis in a timely way. ISO and WHO Certification.

40 points

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2 Expertise of the Personnel and Organization - Proposals will assess the extent

to which the laboratory has sufficient personnel with the necessary education,

training, technical knowledge and experience for their assigned functions.

10 points

a The Head of the Laboratory (supervisor) must be of a high professional standing

with extensive experience in drug analysis and laboratory management in a

pharmaceutical control laboratory in the regulatory sector or in the industry.

b The analysts, who must be graduates in pharmacy, analytical chemistry,

microbiology or other relevant subjects with the requisite knowledge, skills and

ability to adequately perform the tasks assigned to them by management and

to supervise technical staff. Personnel should have the minimum qualification

and experience as mentioned.

3 Organizational Capabilities and Past Performance 20 points

Organizational Capabilities and Past Performance Proposals will be assessed

based on the extent to which the Proposer’s corporate and institutional

capability demonstrates an ability to successfully and quickly launch and

implement the Terms of Reference.

Overall total points for technical evaluation 70 points

Only Submissions that scores 50 points and above shall be considered

further for commercial proposal evaluation

Commercial Evaluation: The overall total for each lot shall be used for the commercial evaluation of

all technically compliant bidders. The commercial evaluation shall be done as shown below:

The price should be broken down for each component of the proposed work, based on an estimate of time taken which needs to be stated (see Annex III). The total amount of points allocated for the price component is 30. The maximum number of points will be allotted to the lowest price proposal per lot that is opened and compared among those invited firms/institutions which obtain the threshold points in the evaluation of the technical component. All other price proposals will receive points in inverse proportion to the lowest price; e.g.:

Max. Score for price proposal * Price of lowest priced proposal

Score for price proposal X = ---------------------------------------------------------------------------

Price of proposal X

The proposal obtaining the overall highest score after adding the scores for the technical and financial proposals is the proposal that offers best value for money.

Note: For the purpose of evaluation, UNICEF shall use US Dollars to evaluate all commercial

proposals. All proposals submitted in any other currency shall be converted to US Dollars using the

prevailing UN exchange rate at the time of evaluation. Contracts shall be issued in the currency of

the bids submitted by the selected supplier(s).

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UNICEF shall enter into LTAS with the bidder(s) that is/are the most responsive per lot(s)

UNICEF will establish LTAS with 2 laboratories for composition and microbiological testing of nutrition

products and 2 laboratories for pharmaceutical, sterility and insecticide level (bednets) testing. For

specific requests, orders shall be placed based on the following considerations:

i. Price

ii. Availability of capacity to implement the assignment

iii. Geographical location

10. Administrative issues – Payment Schedule

Laboratories are requested to provide price quotes for individual parameter testing as well as for comprehensive testing. Payments will be issued 30 days after receipt of the invoice and satisfactory validation of the test report.

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Annex II: Test Turnaround Time Compliance form

s/no Type of Test Turnaround

time for result

Compliance

(YES/NO)

Comments

Chemical and microbiological test results

on pharmaceuticals

2 weeks

individual specification testing for

Chemical and microbiological test results

on pharmaceuticals

1 week

Sterility test results for pharmaceuticals

and medical devices

3 weeks

Insecticide content results for bednets 1 week

nutritional composition (e.g. protein,

lipids, vitamins, minerals)

2 weeks

individual specification testing 1 week

Microbiological test results on nutrition

products

1 week

Tests for C. sakazakii, will be carried out

when the EB results are higher than the

specification allows

1 week

Aflatoxins 2 Weeks

Notification of OOS results Depending on

the

turnaround

time for the

above

mentioned

tests

*Note: This table is to be completed, signed and submitted alongside the Technical Proposal

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Annex III – Laboratory Qualification Compliance form

s/no Laboratory Mandatory Qualification Compliance

(YES/NO)

Comments

1 Is your Laboratory WHO Prequalified to conduct tests on pharmaceuticals according to WHO Technical Report Series No.961, 2011- Annex 12?

Please provide

document evidence

2 Is your Laboratory operating according to WHO Technical Report Series No. 902, 36th report, 2002 – Annex 3 “Good practices for national pharmaceutical control laboratories?

Please provide

document evidence

3 Is your Laboratory ISO 17025 certified and accredited to perform testing for Salmonella (ISO 6579), Enterobacteriaceae (ISO 6579) and C. Sakazakii (ISO 22964)?

Please provide

document evidence

4 Does your laboratory have proven experience working with UN organizations or international organization such as e.g. WHO, WFP or the Global Fund?

Please provide

document evidence.

Evidence could be

past contract or

completion

certificates e.t.c.

*Note: This table is to be completed, signed and submitted alongside the Technical Proposal

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Annex IV – Technical Evaluation Table

Lot 1 - (Pharmaceuticals, Bednets & Medical Devices)

s/no Technical Evaluation Criteria Points

Technical Approach

1 Proposals will be assessed on the extent to which the proposed approach and

methodology are solid, feasible, implementable, and effective and

demonstrate a clear understanding of the nature of the work being undertaken

and the environment in which the work must be performed. The proposed

work plan must also describe that there will be no issue with custom clearance

of samples submitted. The lead time for analysis must be specified in the

proposal and meet the above stated deadlines. The laboratory must also

demonstrate that they have a sufficient capacity to deal with the anticipated

number of analysis in a timely way. ISO and WHO Certification. Quality

Assurance and risk mitigation put in place.

40 points

2 Expertise of the Personnel and Organization - Proposals will assess the extent

to which the laboratory has sufficient personnel with the necessary education,

training, technical knowledge and experience for their assigned functions.

10 points

a The Head of the Laboratory (supervisor) must be of a high professional standing

with extensive experience in drug analysis and laboratory management in a

pharmaceutical control laboratory in the regulatory sector or in the industry.

b The analysts, who must be graduates in pharmacy, analytical chemistry,

microbiology or other relevant subjects with the requisite knowledge, skills and

ability to adequately perform the tasks assigned to them by management and

to supervise technical staff. Personnel should have the minimum qualification

and experience as mentioned.

3 Organizational Capabilities and Past Performance 20 points

Organizational Capabilities and Past Performance Proposals will be assessed

based on the extent to which the Proposer’s corporate and institutional

capability demonstrates an ability to successfully and quickly launch and

implement the Terms of Reference.

Overall total points for technical evaluation 70 points

Only Submissions that scores 50 points and above shall be considered

further for commercial proposal evaluation

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Annex IV – Technical Evaluation Table

Lot 2 - (Ready to use Therapeutic Foods (RUTF)

s/no Technical Evaluation Criteria Points

Technical Approach

1 Proposals will be assessed on the extent to which the proposed approach and

methodology are solid, feasible, implementable, and effective and

demonstrate a clear understanding of the nature of the work being

undertaken and the environment in which the work must be performed. The

proposed work plan must also describe that there will be no issue with

custom clearance of samples submitted. The lead time for analysis must be

specified in the proposal and meet the above stated deadlines. The

laboratory must also demonstrate that they have a sufficient capacity to deal

with the anticipated number of analysis in a timely way. ISO Certification.

Quality Assurance and risk mitigation put in place.

40 points

2 Expertise of the Personnel and Organization - Proposals will assess the extent

to which the laboratory has sufficient personnel with the necessary

education, training, technical knowledge and experience for their assigned

functions.

10 points

a The Head of the Laboratory (supervisor) must be of a high professional

standing with extensive experience in drug analysis and laboratory

management in a pharmaceutical control laboratory in the regulatory sector

or in the industry.

b The analysts, who must be graduates in pharmacy, analytical chemistry,

microbiology or other relevant subjects with the requisite knowledge, skills

and ability to adequately perform the tasks assigned to them by management

and to supervise technical staff. Personnel should have the minimum

qualification and experience as mentioned.

3 Organizational Capabilities and Past Performance 20 points

Organizational Capabilities and Past Performance Proposals will be assessed

based on the extent to which the Proposer’s corporate and institutional

capability demonstrates an ability to successfully and quickly launch and

implement the Terms of Reference.

Overall total points for technical evaluation 70 points

Only Submissions that scores 50 points and above shall be considered

further for commercial proposal evaluation

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Annex V - Commercial Proposal Table

Lot 1 - (Pharmaceuticals, Bednets & Medical Devices) - Please provide the currency of

your bid

s/no Type of Test Estimated

number of

test/annum

Unit

Price

Total

Price

1 Pharmaceuticals Pharmacopoeial Monograph or approved in-house specifications (average price for full testing against the pharmacopoeial monograph should be provided)

100

2 Bednets Assay- insecticide concentration

50

3 Medical Devices Sterility testing (compendial method)

20

Total

Note: Please note that the number of test per annum is only an estimate and the actual number of

test per annum may vary during the contract period.

Note: For the purpose of evaluation, UNICEF shall use US Dollars to evaluate all commercial

proposals. All proposals submitted in any other currency shall be converted to US Dollars using the

prevailing UN exchange rate at the time of evaluation. Contracts shall be issued in the currency of

the bids submitted by the selected supplier(s).

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Annex V - Commercial Proposal Table

Lot 2 - (Ready to use Therapeutic Foods (RUTF) - Please provide the currency of your bid

s/no Type of Test Estimated

number of

test/annum

Unit

Price

Total

Price

1 Ready to Use Therapeutic Foods (RUTF)

Nutritional composition per 100 g of RUTF paste

Moisture content 2.5% maximum

Water activity 0.6 maximum

Energy 520-550 kcal

Proteins 10-12% total energy

12.8-16.2% by weight

Lipids 45-60% total energy

25.8-36.3% by weight

n-6 fatty acids 3-10% total energy

n-3 fatty acids 0.3-2.5% total energy

Trans-fatty acids <3% total fat

Fibre <5%

Sodium 290 mg maximum

Potassium 1100-1400 mg

Calcium 300-600 mg

Phosphorous* 300-600 mg

Magnesium 80-140 mg

Iron 10-14 mg

Zinc 11-14 mg

Copper 1.4-1.8 mg

Selenium 20-40 mcg

Iodine 70-140 mcg

Vitamin A (Retinol Equivalent) 0.8-1.2mg RE

Vitamin B1(Thiamine) 0.5 mg minimum

Vitamin B2(Riboflavin) 1.6 mg minimum

Vitamin B3(Niacin) 5 mg. minimum

Vitamin B5(Pantothenic acid) 3 mg minimum

Vitamin B6(Pyridoxine) 0.6 mg minimum

Vitamin B7(Biotin) 60 mcg minimum

Vitmain B9(Folic acid) 200 mcg minimum

Vitamin B12(Cyanocobalamin) 1.6 mcg minimum

Vitamin C(Ascorbic acid) 50 mg minimum

Vitamin D(Cholecalciferol) 15-20 mcg

Vitamin E(Tocopherol) 20 mg minimum

Vitamin K(Phytonadione) 15-30 mcg

Vitamin A (Retinol Equivalent) 0.8-1.2mg RE

10

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Vitamin B1(Thiamine) 0.5 mg minimum

* Expressed in terms of non-phytate Phosphorus

2 F75 Therapeutic diet

Nutritional composition per 100 g

Moisture content 5% maximum

Solubility index 0.5 ml maximum

Burnt particles 15 max

Energy approximately: 428 kcal.

Protein 5% of total energy

Carbohydrate 64% of total energy

Lactose 7.3 g

Lipids 32% of total energy

n-6 fatty acid 3 -10% of total energy

n-3 fatty acid 0.3- 2.5% of total energy

Sodium 87mg maximum

Potassium 737 - 938 mg

Calcium 300 – 600 mg

Phosphorus 300 – 600 mg

Magnesium 48 - 64 mg

Iron 0 – 0.3 mg

Zinc 11 - 18 mg

Copper 1.4 – 1.8 mg

Selenium 20 - 40 µg

Iodine 70 - 140 µg

Vitamin A 0.8 – 1.6 mg

Vitamin D3 15 – 20 µg

Vitamin E 20 - 25 mg

Vitamin K 15 - 30 µg

Thiamine 0.5 mg minimum

Riboflavine 1.6 mg minimum

Ascorbic acid 50 mg minimum

Vitamin B6 0.6 mg minimum

Vitamin B12 1.6 µg minimum

Folic acid 200 µg minimum

Niacin 5 mg minimum

Pantothenic acid 3 mg minimum

Biotin 60 µg minimum

10

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3 RUTF, F75 and F-100 microbiological

*Pooling of samples to a maximum of 375g is acceptable, if the method is

validated

** Pooling of samples to a maximum of 300g is acceptable, if the method is

validated

RUTF

Risk Sampling Plan Specifications

Salmonella*

25 samples/25 g negative in 25g

(Testing method:

ISO 6579)

Enterobacteriaceae (EB at

37ºC)

10 samples/10 g maximum 10cfu in

1g (Testing

method: ISO

21528)

C. Sakazakii

In case

Enterobacteriaceae

is > 10cfu/gram (but

max. 2 samples are

between 10 and 100)

then additional

testing presence of

C. Sakazakii must be

carried out.

Maximum 10cfu in

1g (Testing

method: ISO

22964)

Total Aflatoxin 3 samples/250 g 5 PPB maximum

F75 / F100

Risk Sampling Plan Specifications

Salmonella*

60 samples/25 g negative in 25g

(Testing method:

ISO 6579)

C. Sakazakii**

30 samples/ 10 g negative in 10g

(Testing method:

ISO 22964)

1000

4 Super Cereal- Corn Soya Blend with Sugar

Main composition - Nutritional composition per 100 g

Moisture 10.0 % (maximum)

ISO 712-2009

Protein 14.0 % (N x 6.25) (minimum)

AOAC 981.10 ISO 20483:2006

Fat 6.0 % (minimum)

AOAC 954.02 ISO 11085:2008

20

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Crude fibre 3.8 % (maximum)

AOAC 962.09

Ash 4.1 (maximum) ISO 2171:2007

Chemico-physical characteristics of flour

Peroxide value 10.0 meq/kg fat (maximum)

AOAC 965.33

Urease index 0.20 pH units (maximum)

AOCS Ba 9-58 (1997)

Particle size - 95% must pass through a 600 microns sieve - 100% must pass through a 1,000 microns sieve

Organoleptic (smell, taste, color)

Pleasant smell and palatable taste, typical color

Consistency (Bostwick flow rate)

Min 55 mm/30s for 15% dry matter porridge

WFP’s SOP http://foodqualityandsafety.wfp.org

Vitamins

Vitamin A 2770-4160 IU AOAC 992.04 AACC 86-03

Minerals

Iron 9.6-14.4 mg AOAC 944.02 AACC 40-41B

Calcium 350-520 mg AOAC 984.27

Potassium 610-910 mg AOAC 984.27

Mycotoxins

Aflatoxin (total) 20 ppb (total of B1, B2, G1, G2) (maximum)

AACC 45-16

Microorganisms

Mesophyllic aerobic bacteria

100,000 cfu per g (maximum)

ICC No 125 AACC 42-11

Coliforms 100 cfu per g (maximum)

AOAC 2005.03

Salmonella 0 cfu per 25g AACC 42-25B

Escherichia Coli <10 cfu per g AOAC 991.14

Staphylococcus aureus

<10 cfu per g AACC 42-30B

Bacillus cereus 50 cfu per g (maximum)

AOAC 980.31

Yeasts and moulds 1,000 cfu per g (maximum)

ICC No 146 AACC 42-50

GMO (only if required)

Negative (< 0.9% of GMO material)

5 SUPER CEREAL plus- Wheat Soya Blend

Analytical testing for WSB nutrition product should be performed against the following specifications:

Main composition - Nutritional composition per 100 g

Moisture 7.0 % (maximum)

ISO 712-2009

10

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Protein 16.0 % (N x 6.25) (minimum)

AOAC 981.10 ISO 20483:2006

Fat 9.0 % (minimum)

AOAC 954.02 ISO 11085:2008

Crude fibre 2.9 % (maximum)

AOAC 962.09

Ash 5.0 % (maximum)

ISO 2171:2007

Chemico-phisical characteristics of flour

Peroxide value 10 meq/kg fat (maximum)

AOAC 965.33

Urease index 0.20 pH units (maximum)

AOCS Ba 9-58 (1997)

Particle size - 95% must pass through a 600 microns sieve - 100% must pass through a 1,000 microns sieve

Organoleptic (smell, taste, color)

Pleasant smell and palatable taste, typical color

Consistency (Bostwick flow rate)

min 100 mm/30s for 17% dry matter porridge

WFP’s SOP http://foodqualityandsafety.wfp.org

Vitamins

Vitamin A 2780-4170 IU per 100g

AOAC 992.04 AACC 86-03

Minerals

Iron 9.9-14.8 mg per 100g

AOAC 944.02 AACC 40-41B

Calcium 440-660 mg per 100g

AOAC 984.27

Potassium 700-1050 mg per 100g

AOAC 984.27

Mycotoxins

Aflatoxin (total) 5 ppb (B1, B2, G1, G2) (maximum)

AACC 45-16

Melamine

Melamine 1 mg/kg maximum

Microorganisms

Mesophyllic aerobic bacteria

10,000 cfu per g (maximum)

ICC No 125 AACC 42-11

Coliforms 10 cfu per g (maximum)

AOAC 2005.03

Salmonella 0 cfu per 25g AACC 42-25B

Escherichia Coli 0 cfu per g AOAC 991.14

Staphylococcus aureus

0 cfu per g AACC 42-30B

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Bacillus cereus 50 cfu per g (maximum)

AOAC 980.31

Yeasts and moulds 100 cfu per g (maximum)

ICC No 146 AACC 42-50

GMO (Only if required)

Negative (< 0.9% of GMO material)

Total

Note: Please note that the number of test per annum is only an estimate and the actual number of

test per annum may vary during the contract period.

Note: For the purpose of evaluation, UNICEF shall use US Dollars to evaluate all commercial

proposals. All proposals submitted in any other currency shall be converted to US Dollars using the

prevailing UN exchange rate at the time of evaluation. Contracts shall be issued in the currency of

the bids submitted by the selected supplier(s).


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