Annexure-1

IMPORTANT NOTICE

SUPPLIERS SHALL TAKE NOTICE ON THE FOLLOWING POINTS FOR ITS STRICT COMPLIANCE.

AS THE ITEMS ARE CRITICALLY REQUIRED FOR OUR PRODUCTION SUPPORT, NONCOMPLIANCE OF ANY OF THE

FOLLOWING POINTS WILL INVITE DISQUALIFICATION OF THE SUBMITTED OFFER WITHOUT ANY FURTHER

COMMUNICATION / NOTICE FROM THIS OFFICE IN THIS REGARD.

I. FOR THE CONSIDERATION OF THE OFFER AND ITS PRICE BID OPENING, SUPPLIERS SHOULD ENSURE

THE COMPLIANCE OF FOLLOWING POINTS ( WHICH ARE MANDATORY IN LINE WITH THIS

PARTICULAR TENDER) AS STIPULATED IN THE GENERAL TERMS AND CONDITIONS OF ENQUIRY AND

COMMERCIAL CHECK LIST HEREWITH.

1. LIQUIDATED DAMAGE

2. PAYMENT TERMS

3. VALIDITY OF OFFER

4. SECURITY DEPOSIT & PERFORMANCE GUARANTEE

5. GUARANTEE

6. AUTHORIZATION LETTER FROM THE OEM (IF APPLICABLE)

7. RISK PURCHASE

8. MAKE AND MODEL NUMBER OF OFFERED ITEM.

9. SUBMISSION OF RELEVANT CATALOG OF EQUIPMENT OFFERED.

10. SELF CERTIFIED COPY OF MSE /NSIC CERTIFICATE, IF APPLICABLE.

11. PRICE BID TO BE SUBMITTED IN THE PRICE BID FORMAT ATTACHED AT ANNEXURE-3

12. UNPRICED BID AS PER ANNEXURE-3 TO BE SUBMITTED ALONG WITH TECHNO COMMERCIAL BID

WITH DETAILS LIKE PERCENTAGE OF TAXES & DUTIES APPLICABLE AND DETAILS LIKE

QUOTED/NIL/INCLUDED TO BE MENTIONED FOR EACH LINE ITEM

II. A. THE FOLLOWING BENEFITS ARE EXTENDED FOR ALL THE FIRMS WHO ARE REGISTERED WITH

DISTRICT INDUSTRIES CENTRE AND COME UNDER THE CATEGORY OF MICRO AND SMALL

ENTERPRISES HOLDING A VALID ENTREPRENEURS MEMORANDUM (EM) PART II CERTIFICATE OR

UDHYOG ADHAAR CERTIFICATE. HOWEVER IN ORDER TO AVAIL THE BENEFITS AS PER PUBLIC

PROCUREMENT POLICY FOR MSME's ORDER, 2012, ALL MSE BIDDERS ARE REQUIRED TO DECLARE

THEIR UDYOG AADHAR MEMORANDUM (UAM) NUMBER IN CENTRAL PUBLIC PROCUREMENT

PORTAL (CPPP) COMPULSORILY.

I. TENDER FORMS SHALL BE ISSUED FREE OF COST.

II. PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IS EXEMPTED.

III. THE LIST OF ITEMS PUBLISHED AS PART OF MSME ORDER DATED 23RD MARCH 2012

{CURRENTLY 358 ITEMS} SHALL BE PROCURED EXCLUSIVELY FROM MSE FIRMS ONLY.

B. FOR ALL FIRMS WHO ARE REGISTERED WITH NATIONAL SMALL INDUSTRIES CORPORATION (NSIC)

AND COME UNDER MICRO AND SMALL ENTERPRISES HOLDING A VALID NSIC CERTIFICATE, THE

BELOW BENEFIT IS ALSO EXTENDED IN ADDITION TO ABOVE.

IV. WAIVER OF SECURITY DEPOSIT (SD) FOR THE PERFORMANCE OF THE CONTRACT (10% OF THE

ORDER VALUE BY THE WAY OF BANK GUARANTEE TILL THE SUPPLIES ARE COMPLETED), UP TO

FINANCIAL LIMIT AS MENTIONED IN NSIC CERTIFICATE. HOWEVER TO ENSURE

PERFORMANCE OF THE ITEM DURING THE GUARANTEE PERIOD A PERFORMANCE BANK

GUARANTEE (PBG) (10% OF ORDER VALUE BY THE WAY OF BANK GUARANTEE) TO BE

SUBMITTED BY THE FIRM AS APPLICABLE.

C. THIS TENDER SHALL BE BASED ON MSME ORDER DATED 23RD MARCH 2012, PERTAINING TO PUBLIC

PROCUREMENT POLICY.

D. WHEN SUPPLY/SERVICE AS PER TENDER IS DIVISIBLE IN NATURE, MSE's WITHIN PRICE BAND OF

L1+15 PERCENT SHALL BE ALLOWED TO SUPPLY A PORTION UP TO 20% OF REQUIREMENT BY

BRINGING DOWN THEIR PRICE TO L1 PRICE WHERE L1 IS NON MSE's. IF MULTIPLE VENDORS

SATISFY THE ABOVE CONDITION, REQUIREMENT SHALL BE DIVIDED EQUALLY. IN THIS SCENARIO,

PREFERENCE SHALL BE GIVEN TO SC/ ST VENDORS TO SUCH AN EXTENT THAT THEY ARE ALLOWED

TO SUPPLY MINIMUM 4% OUT OF THE 20% IN LINE WITH THE AFOREMENTIONED MSME ORDER.

SC/ ST VENDORS SHALL SUBMIT A VALID CERTIFICATE FROM DISTRICT INDUSTRIES CENTRE/ NSIC,

FOR QUALIFYING IN THE ABOVE CRITERIA.

P.T.O

Annexure-1

E. IN THE CASE OF TENDER ITEM NON-SPLITABLE OR NON-DIVISIBLE, MSE's QUOTING PRICE BAND

L1 + 15% (IN THE ASCENDING ORDER) MAY BE AWARDED FULL/ COMPLETE SUPPLY OF TOTAL

TENDERED VALUE TO MSE's, CONSIDERING SPIRIT OF POLICY FOR ENHANCING THE GOVERNMENT

PROCUREMENT FROM MSE's

III. IT IS REITERATED THAT OFFERS SUBMITTED WITHOUT COMPLIANCE OF ANY ONE OF THE AFORESAID

POINTS WILL NOT BE CONSIDERED FOR ITS EVALUATION AND SUMMARILY BE REJECTED ON

COMMERCIAL BACKGROUND WITHOUT ANY FURTHER CLARIFICATION / NOTICE / COMMUNICATION

IN THIS REGARD FROM M/S COCHIN SHIPYARD LTD., EVEN THOUGH THE OFFER IS TECHNICALLY

ACCEPTABLE.

SD/-

DGM (MATERIALS -1)

************

Annexure 2

GENERAL TERMS AND CONDITIONS (ENQUIRY)

1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items for

which offers are called for. Deviations, if any, shall be specifically brought out in the offer.

2. Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any,

must be attested. Incomplete/ambiguous offers are likely to be rejected.

3. Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arranged by

CSL.

4. Overseas firms should quote prices both on FOB and C&F Cochin terms

5. Prices should be valid for acceptance for a period of four months from the date of opening of tender.

6. No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placed.

Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery

period will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if any

and/or risk purchase.

7. GST/Duties, if any, payable extra are to be indicated in the price part for single bid and in techno-commercial

part for two bid.

8. Delivery time required for supplies should be indicated in the offer.

9. CSL terms of payment are 80% within 30 days from the date of receipt of machinery / equipment and balance

20% on satisfactory completion of Erection and commissioning/Final Acceptance. Please confirm in your offer

that our terms of payment are acceptable to you.

10. The firm/bidder winning the contract shall sign an agreement with Cochin Shipyard Ltd for “Fall clause”.

Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lower

than the rates quoted, or the same lowest rate shall be applicable to the contract with CSL.

11. Manufacturer’s name, their trademark and brand, if any, should invariably be mentioned and illustrative

leaflets giving technical particulars etc., should be attached to the offer.

12. Materials offered shall conform to CSL specifications and drawings.

13. Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing, if

called for, is also to be furnished for approval before commencement of manufacture.

14. The quantities in each item to be purchased may vary according to actual requirement at the time of placing

orders.

15. Security Deposit: - The successful tenderer must remit a security deposit of 10% of the order value by way of

Bank Guarantee as per CSL format from a Nationalised or Scheduled Indian Bank if an order is placed on him

towards satisfactory performance of the contract and for enforcement of agreed performance guarantee as per

the Guarantee clause. The Bank Guarantee should be initially valid till completion of supplies and later

revalidated to cover the guarantee period indicated at clause 19 plus a grace period of 28 days.

16. Force Majeure condition: - Should failure in performance of the contract or part thereof arise from war

insurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike,

riot, legal lock-out, flood, fire, explosion, act of God or any inevitable or unforeseen event beyond human

control which may be construed as reasonable ground for an extension of time, CSL may allow such additional

time as is mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of force

majeure situation is to be informed with documentary evidence within 15 days from the date of

occurrence/cessation.

17. Liquidated Damage: - In case of delay in supply of ordered materials beyond the stipulated delivery period,

supplier has to pay Liquidated Damages a sum equivalent to ½%(half percent) per week or part of the week of

the order value in the case of Machinery/Equipment and of the value of materials delayed in the case of all

other items, subject to a maximum of 10% of the order value.

Annexure 2

18. Risk Purchase: -If the supplier fails to supply the items ordered within the delivery date or violate any of the

terms and conditions of the purchase order; CSL shall have the following rights.

a) To terminate the contract with 15 days notice forfeiting the security deposit.

b) To initiate alternate procurement action at the risk and cost of the supplier.

19. Guarantee: - The goods supplied shall be guaranteed for satisfactory performance for 12 months from the date

of final acceptance or for the cases commissioning is applicable 18 months from the date of supply or 12 months

from the date of final acceptance against faulty design, defective materials and bad workmanship. Supplier

should supply and install free of cost immediately any part found to be defective for the above reasons within

the guarantee period.

20. Suppliers are allowed to depute their authorized representative to be present at the time of opening of the price

bid.

21. Indian Agent: - Cochin Shipyard Ltd. is a fully owned Govt. of India Enterprise and prefers to deal directly

with the supplier. However, if the supplier appoints an Indian Agent to deal with Cochin Shipyard Ltd., the

commission payable by the supplier to such an agency shall be intimated. The Indian agent shall be enlisted

with Director General of Supplies and Disposals under the compulsory registration scheme of Ministry of

Finance. ″If manufacturer’s effect supplied through Agents only, authorization in writing from manufacturers

in favour of the Agent for supply to CSL shall be furnished. If Indian Agent submit offers on behalf of Foreign

manufacturers, copy of the Agency Agreement between them and their mutual interest in the basis to be

furnished. In case where an Agent participates in a tender on behalf of a Foreign manufacturer with specific

authorization from the manufacturer, he should not quote on behalf of another Foreign manufacturer along

with the first manufacturer in a subsequent/parallel tender for the same item. In other words one Agent cannot

represent two suppliers or quote on their behalf in a particular tender. ″

22. Jurisdiction: - All questions, disputes or difference arising under, out of, or in connection with contracts shall

be subject to the exclusive jurisdiction of the Courts at Ernakulam, Kerala, India.

23. Conditional discounts, if any, will not be reckoned for tender evaluation / comparison purposes.

24. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work.

In case the supplier does not depute such persons, the tax liability will be to supplier’s account.

25. Packing Material should be eco friendly.

26. Supplier should follow the statutory requirements of products offered.

27. Products supplied shall be non toxic and harmless to health. In the case of toxic materials Material Safety Data

Sheet may be furnished along with the material.

28. After submission of tender, no unsolicited correspondence will be entertained.

29. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the right to

reject any or all or a part of any tender at its discretion.

30. Deviations, if any, in the offer submitted from that of tender enquiry in any form, should be clearly furnished in

a separate document titled as “List of Deviations”, failing which it will be presumed that all the terms and

conditions are acceptable.

31. In any case of the above conditions is not acceptable to the tenderer, it should be specifically indicated in et

tender failing which it will be presumed that all the terms and conditions are acceptable.

32. In a tender, either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both

cannot bid simultaneously for the same item/product in the same tender

33. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of

another Principal/OEM in the same tender for the same item/product.

For Deputy General Manager (Materials)

YES NO

1 Submission of Tender in Two Bid

2 Delivery period required

3 Validity of offer - 4 months

4 Delivery of material at CSL store including freight & insurance charges

Payment Terms-confirm your offered mode of payment

80% Within 30 days of receipt of item and balance on final acceptance/satisfactory

completion of installation/erection and commissioning

6The prices offered should remain firm till the completion of delivery, in case the purchase

order is placed with you

7 Your bank charges to your account and our bank charges to our account. Please confirm

8 Have you specified Taxes, duties, levies, packing & forwarding etc., if any, in the offer.

9Guarantee Certificate against defect in design, material and workmanship for a period of 12

months from the date of delivery of item

10

Security Deposit for 10% of order value by way of Bank Guarantee to be submitted

towards satisfactory performance of contract on placement of order. The BG should be

initially valid till completion of supplies and later revalided to cover the Guarantee period

as specified by CSL.

11 L.D. payable as per relevant Clause in the General terms of enquiry .

12 Disputes in connection with contract subject to jurisdiction of courts at Cochin, India.

13Termination of contract/Risk purchase as per relevant clause in the General terms of

enquiry.

14 Will you furnish manufacturer's TEST & GUARANTEE certificate.

15 GST Registration No

16Specify whether MSME (Micro and Small Enterprises) Registred,if yes attach the

certificate

17 HSN Code No

18 Confirm all other terms and conditions of enquiry are acceptable.

Signature

Address of the Tenderer.

Commercial Checklist duly filled in should be attached with the offer

COMPLIANCEDESCRIPTION

COMMERCIAL CHECK LIST

Annexure: 2

REMARKSSL

NO

Note: Whether there is non-agreement, deviations to be mentioned in detail

100% Within 30 days of receipt & acceptance of item5

Annexure: 4

PRICE BID FORMAT

Sl. No

Description HSN Code Quantity Rate

Amount

I. 1 ARMATURE FOR HITACHI G10SS2, DISC

GRINDER,230-240V, P/N:361007E 15 EA

2 STATOR FOR HITACHI G10SS2,DISC

GRINDER,240V, P/N: 340908F 15 EA

3 CARBON BRUSH FOR HITACHI G10SS2,

DISC GRINDER,6.5*7.5*14,P/N: 999067 100 EA

4 BRUSH HOLDER FOR HITACHI G10SS2-

P/N:333844 10 EA

5 PUSH BUTTON SWITCH,HITACHI

G10SS2,230V,P/N:370025 10 EA

6 GEAR COVER ASSY, HITACHI G10SS2-

P/N:339146 5 EA

7 RETAINING RING FOR D11 SHAFT FOR

HITACHI G10SS2,P/N:316487 5 EA

8 PACKING GLAND FOR HITACHI

G10SS2,P/N:338849 5 EA

9 GEAR AND PINION SET FOR HITACHI

G10SS2,P/N:328178 10 SET

a PACKING & FORWARDING CHARGES, IF ANY

b GST (If GST is applicable on P&F the same should be mentioned)

%

c FREIGHT CHARGES LS

d INSURANCE

f UNLOADING CHARGES, IF ANY By CSL By CSL By CSL

II TOTAL F.O.R/CSL STORE PRICE

III DELIVERY PERIOD REQUIRED AT FOR CSL STORE

IV .a

INSTALLATION, TESTING AND COMMISSI0NING CHARGES IF ANY- (Including Boarding, Lodging, Conveyance etc.)

NA

b. SERVICE TAX IF ANY (for Installation, Testing and commissioning)

NA

V a.

TRAINING CHARGES, IF ANY

b. AGENCY COMMISSION IF ANY

c. Any other Charges

VI TOTAL COST

Signature :

Name & Address of the firm : (Note: Unpriced bid to be submitted along with Techno Commercial Bid with details like percentage of taxes & duties applicable and details like Quoted/Nil/Included to be mentioned for each line item.)

Annexure-5

Bank Guarantee in lieu of Security Deposit / Performance Guarantee

TO

COCHIN SHIPYARD LTD

(GOVT. OF INDIA ENTERPRISE,)

PO BAG No. 1653, PERUMANOOR PO, COCHIN 682 015.

WHEREAS …………………………………………………………………………………………………(Name & Address of Supplier)

(hereinafter called "the Supplier") has undertaken, in pursuance of

Contract………………………………………………………………………………………………… No.………………………………………… Dated:

………………………… to execute ………………………………………………………………………………………………… …………………………………

…………………………………………………………………… (Name of Contract and brief description of works)

(hereinafter called "the Contract").

AND WHEREAS it has been stipulated by COCHIN SHIPYARD LTD (The Buyer -

hereinafter called "CSL") in the said contract that the Supplier shall furnish

CSL with a Bank Guarantee by a recognized bank for the sum specified therein as

security for compliance with the Supplier’s obligations in accordance with the

Contract.

AND WHEREAS we have agreed to give the Supplier such a Bank Guarantee.

NOW THEREFORE we ………………………………………………………………………………… (Name of the Bank) having its

Head Office at …………………………………………………………………… …………………………………………… (Address of Head

Office) and acting through its branch office at …………………………………… (Address of the

executing branch) (hereinafter called "the Bank") hereby affirm that we are the

Guarantor and responsible to CSL, on behalf of the Supplier up to a total of

………………………………………… (amount of Guarantee) ……………………………………………………………………(in words),

such sum being payable in the types and proportions of currencies in which the

Contract Price is payable and we undertake to pay CSL upon your first written

demand and without cavil or argument, any sum or sums within the limits of

…………………………………………… (amount[1] of guarantee) as aforesaid without CSL needing to

prove or to show grounds or reasons for CSL's demand for the sum specified

therein.

We, the Bank, hereby waive the necessity of CSL demanding the said debt from the

Supplier before presenting us with the demand.

We, the Bank, further agree that no change or addition to or other modification

of the terms of the Contract or of the Works to be performed thereunder or of

any of the Contract documents which may be made between CSL and the Supplier

shall in any way release us from any liability under this

guarantee, and we hereby waive notice of any such change, addition or

modification.

This guarantee shall be valid until 28 days from the date of expiry of the

Defects Liability Warranty period.

Notwithstanding anything contained herein:

1. Our liability under this Bank Guarantee shall not exceed Rs………………………………………

(Rupees…………………………………………………………………………………………………………………… only).

2. This Bank Guarantee shall be valid up to (date) and

3. We are liable to pay the guaranteed amount or any part thereof under this

bank guarantee only and only if CSL serve upon us a written claim or

demand on or before ……………………………(date).

Any claim shall be accompanied by a written statement stating:

i) that the principal is in breach of its obligation(s) under the

underlying contract, and

ii) the respect in which the Principal is in breach.

Yours truly,

Signature and seal of the guarantor:……………………………………………………………………

Name of Bank:…………………………………………………………………………………………………………………………………

Address: ………………………………………………………………………………………

Date:………………… [1] An amount shall be inserted by the Guarantor, representing the

percentage of the Contract Price specified in the Contract and denominated

in Dollars / Indian Rupees.