Annexure 2- Instructions to Bidders _ITB_.pdf

8/10/2019 Annexure 2- Instructions to Bidders _ITB_.pdf

1/26

Request for Quotation for Re-Certification and

Surveillance Audit of Mines, Refinery, Smelter,

CPP & Corporate Office of NALCO to SA 8000

Standard

___________________________________________________________________________

Instructions to Bidders Page 1 of 26

NIT NO.: CHRD/IE/RFQ-2/SA 8000/2768/2014

ANNEXURE 2

INSTRUCTIONS TO BIDDERS (ITB)

1.0 GENERAL

1.1 It shall be the bidders responsibility to have a thorough understanding of the

reference documents, site conditions and specifications included in the Bidding

Document.

1.2 Definitions

With respect to this document, the following definitions shall apply:

i) Instructions to Bidders (ITB) shall mean the documents describing in which

manner the bidder shall prepare and submit the bid.

ii) Letter Inviting Tender/ Bid (LIT/ LIB) shall mean the Owners request to

Bidder for a Bid/ Tender together with the Bidding Document.iii) Tender or Bid shall mean Bidders offer to perform the work, in accordance

with bidding Document.

iv) Tender Document or Bidding Document shall mean the documents listed

herein, and any subsequent addenda.

v) Bidder or Tenderer or Party or Certifying Agency/ Firm shall mean

the person or company/ firm who downloads/ purchases the Tender Document

or Bidding Document and submits his Tender or Bid to Owner.

2.0 BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENTS

2.1 Bidding Document2.1.1 The Bidding Document shall consist of the following and should be read in

conjunction with any amendment(s) and/or clarification(s) issued subsequently.

a) Letter Inviting Tender/ Bid (LIT/ LIB)

b) Request for Proposal (RFP) along with its Annexure(s) as under:

i) Annexure-1 Scope of Work and Services

ii) Annexure-2 Instructions to Bidders with Forms

iii)Annexure-3 Other Terms and Conditions

iv)Annexure-4 Price Bid Format & Terms of Payment.

v) Annexure-5 Information to be furnished on Credential(s) of the

Certifying Agency.vi) Annexure- 6 Pre- Qualification Evaluation Format

2.1.2 The Bidder is expected to examine the complete Bidding Document. Failure to

furnish all information required as per the Bidding Document or submission of a bid

not substantially responsive to the Bidding Document in every respect could result in

rejection of the Bid.


2/26




Standard

___________________________________________________________________________



2.1.3 Bidding documents are exclusive documents of OWNER and once purchased/

downloaded are non-transferable and shall at all times remain the exclusive property

of OWNER with a license to the intending Bidder to use the Bidding Documents for

the limited purpose of submitting the bid.

2.1.4 The tender document downloaded in totality must be bound together suitably and

signed and stamped on all pages and marked ORIGINAL in token of acceptance of

all conditions/ stipulations mentioned there in and submitted. Bidder shall fill up the

rates/ amount in the Annexure-4issued with Bidding Document and submit the same

in sealed envelope as described elsewhere in this Instructions to Bidders.

2.1.5 Bids shall be liable for rejection in case of any omission/ correction/ deletion/ addition

to the original tender document. Owner shall not be liable for any such discrepancy.

2.2 Although the details presented in this bidding document have been compiled with all

reasonable care, it is the Bidders responsibility to ensure that the information

provided is adequate and clearly understood.2.3 Amendment of Bidding Document

2.3.1 Owner may, for any reason whether at its own initiative or otherwise, issue

Amendments and/or Clarifications during the bidding period which shall be hosted on

NALCOs website www.nalcoindia.com and www.eprocure.gov.in and become part

of Bidding document. Bidder shall also submit the Amendments and/or Clarifications

duly signed and stamped in token of its acceptance as well as consider their impact in

its bid, if any.

2.3.2 The bidder is advised to visit the websites from time to time to verify updates/

Amendments and/or Clarifications to the tender documents, if any

2.4

Confidentiality of DocumentBidder shall treat the Bidding document and contents thereof as confidential and

should not use for any other purpose except for participation in the bid.

3.0 PREPARATION OF BIDS

3.1 Bid Validity

Bid shall remain valid for acceptance for a period of 4 (Four) months from the due

date/ extended due date of submission of the bid. The Bidder shall not be entitled

during the said period to revoke or cancel its bid or to change the bid except and to the

extent required by Owner in writing, otherwise EMD submitted by the bidder shall be

forfeited.

3.2 Compliance to Bidding Requirement

3.2.1 The Bidders are required to submit offers strictly as per the terms and conditions/

specifications given in the Bidding document without any deviations.

3.2.2 However, in exceptional cases, if the Bidder wishes to stipulate any deviations to

bidding requirements other than those mentioned above, they shall indicate the same

as per the format for exceptions/ deviations in Form-5 enclosed with this ITB. Bidder


3/26




Standard

___________________________________________________________________________



shall note that clarifications/ queries/ deviations mentioned elsewhere in the offer

shall not be given any cognizance.

3.2.3 If any exception/ deviation is acceptable to OWNER, the same shall be issued to all

bidders through an amendment. Bidders shall withdraw all other deviations/

exceptions, not incorporated in amendment, failing which offer of such bidders shall

not be acceptable.

3.3 Bidder is advised that OWNER intend to fully evaluate the technical and un-priced

commercial submissions.

3.4 It is important that Bidder clearly demonstrates its experience and capability, giving

to OWNER a high level of confidence that if awarded, the Bidder will be able to

perform the works within the stipulated Time Schedule and quoted price and meeting

all other requirements listed in the Bidding document.

3.5 Bidder is requested to furnish the complete and correct information required for

evaluation of his bid. If the information with regard to resources and concurrentcommitments or any other information/ documentation forming basis of evaluation is

found incomplete/ incorrect, the same may be considered as adequate ground for

rejection of the bid.

4 Conflict of Interest

4.1 A Bidder shall not have a conflict of interest that may affect the Selection Process of

the Certifying Agency/ Firm (the Conflict of Interest). Any Bidder found to have a

Conflict of Interest shall be disqualified. In the event of disqualification, NALCO

shall forfeit and appropriate the Bid Security as mutually agreed genuine pre-

estimated compensation and damages payable to NALCO for,inter alia

, the time,cost and effort of NALCO including consideration of such Bidders Proposal, without

prejudice to any other right or remedy that may be available to NALCO hereunder or

otherwise.

4.2 NALCO requires that the Certifying Agency/ Firm provides professional, objective,

and impartial advice and at all times hold NALCOs interests paramount, avoid

conflicts with other assignments or its own interests, and act without any

consideration for future work. The Certifying Agency/ Firm shall not accept or

engage in any assignment that would be in conflict with its prior or current obligations

to other clients, or that may place it in a position of not being able to carry out the

assignment in the best interests of NALCO.

5 SUBMISSION OF BID

5.1 The bidder must submit the tender by filling up of all relevant information as required

by typing or printing with indelible black ink on white paper in consecutively

numbered pages and be in solid binding and each page signed along with duly filled

in enclosed formats attached to this Tender document.


4/26




Standard

___________________________________________________________________________



5.2 The offer shall be prepared and submitted in 02 (two) separate sealed envelopes as per

the following:

ENVELOPE I:

a) The Envelope shall contain all the documents/ information as mentioned at

Para- 6 of this ITB including EMD.

b) Any other information/ documents relevant in support of the requirement of the

criteria as per Para- 6 of this ITB may be enclosed and remarked properly.

c) This envelope consisting of complete documents, one original and one identical

copy shall be submitted.

d) The selected bidders have to fill the checklist-cum-evaluation proforma

(Annexure- 6) in order to ensure that all relevant documents/ information have

been enclosed in the Envelope- I.

e) The bids received incomplete as per the requirement shall not be considered forfurther evaluation.

ENVELOPE -II: (TWO COPIES IN ONE ENVELOPE)

a) Price Part filled in figures and words in one original copy and shall be signed

and stamped on each page, as per the format attached in Annexure- 4.

b) In this part of the bid, the Tenderer shall not stipulate any condition, deviation,

presumption, and basis. Owner shall not take cognizance of any such

statement and may at their discretion reject such Price Bids. No correction in

item description is permitted. Correction/ overwriting (if any) must be signed

and stamped.5.3 Bidder shall clearly superscribe on the envelope the following information, failing

which Owner will assume no responsibility for the misplacement or premature

opening of the bid.

ENVELOPE I: INFORMATION/ CREDENTIALS/ FORMS/ EMD

Name of Work: Quotation for Re- Certification and Surveillance Audit of

Mines, Refinery, Smelter, CPP and Corporate Office of

NALCO to SA 8000 Standard.

Bidding Document No.: _______________

Due date & Time of Opening: _______________

From: [Name & Address of Bidder] _________________

This part of bid will be submitted in one original + one copy

ENVELOPE -II - PRICED BID

Name of Work: Quotation for Re- Certification and Surveillance Audit of

Mines, Refinery, Smelter, CPP and Corporate Office of

NALCO to SA 8000 Standard.

Bidding Document No.:_______________


5/26




Standard

___________________________________________________________________________



Due date & Time of Opening: _______________

From: [Name & Address of Bidder] _________________

This part of bid will be submitted in one original + one copy only.

5.4 Date, Time & Place of Submission

5.4.1 Bids must be submitted in a sealed envelope superscribing Quotation Dont Open to

the office of Dy. General Manager (IE), NALCO Bhawan, P-1 Nayapalli,

Bhubaneswar-751013 by the due date and time mentioned in the Letter Inviting

Tender/ Bid or any extension thereof as duly notified.

5.4.2 Bids received after the stipulated time and date as mentioned in the Letter Inviting

Tender/ Bid, shall not be considered for evaluation.

5.5 Bidder is required to submit the Complete bid as explained above, and in case of

incomplete submissions, owner will not be under any obligation to give the Bidder an

opportunity to make good such deficiencies and owner may at its discretion treat suchbids as incomplete and not consider for further evaluation.

6 PRE-QUALIFICATION CRITERIA

6.1 EARNEST MONEY DEPOSIT (EMD): The selected bidder is required to submit

EMD for value of Rs. 10,000/- (Ten Thousand Only) in the form of Demand Draft or

Pay order favouring National Aluminium Company Limited payable at

Bhubaneswar. The EMD of unsuccessful bidders will be returned back after the

bidding is completed.

6.2 The selected bidders are required to submit a Social Accountability compliancequestionnaire duly filled and attach it with the bidding offer (Refer to Form No.- 7of

ITB).

6.3 The selected bidders are required to submit a copy of certificate of accreditation by

SAI (Social Accountability International) as a Certification Body for SA 8000

Standard in a separate sheet with Seal and Signature of the bidder.

6.4 The selected bidders are required to submit information/ relevant documents on

credential(s) as per Annexure- 5

6.5 EXPERIENCE CRITERIA

6.5.1

Bidder must be having experience in conducting similar assignments during past three

years in India. The selected bidders have to submit the information as per the format

given in Form- 3 showing year wise break- up of similar assignments with this

bidding offer.

6.5.2 The bidder must have experience in conducting such assignments in CPSEs and/or

private companies/ multinational companies with more than 1000 crores turnover.


6/26




Standard

___________________________________________________________________________



The bidder should furnish the details of such assignments conducted during last three

years as per format given in Form- 4.

6.5.3 The bidder should have qualified resource persons (Certified Auditors) who should be

having adequate training and experience in SA8000 Audit Process and should have

experience in handling such job/ assignment. Brief information is to be submitted

with the bidding offer as per format given in Form- 6.

6.5.4 The bidder should have been in the business of rendering such certification services

thereafter reckoned from the date of qualifying order as referred above.

6.6 FINANCIAL CRITERIA:

6.6.1 Total annual revenue from the management advisory services shall be minimum Rs.

1.0 crore for past three years ending 31st March 2014. Bidders have to submit the

required information as per format given in Form- 2of this ITB.

6.6.2 Net worth of the bidder during the last financial year shall be positive. Bidders have tosubmit the required information as per format given in Form- 2of this ITB.

6.6.3 A Bid made by a wholly owned Indian subsidiary of a Foreign Company will also be

considered provided the Parent Company meets the Bidder Qualification Criteria. In

such case, the following shall be complied and necessary documents from Parent

Company shall be submitted.

6.6.4 The work under consideration shall either be executed by the Parent Company or shall

be executed under the supervision and back up of the Parent Company.

6.6.5 The Parent Company shall furnish a Corporate Undertaking to be jointly and severally

responsible with the Indian Subsidiary for due, proper and timely performance of the

contract and discharge of liabilities of its Indian Subsidiary in the event of award ofwork to its Indian Subsidiary.

6.6.6 Experience of only bidding entity shall be considered for pre-qualification. In-house

work experience shall not be considered as valid experience for the purpose of pre-

qualification.

6.6.7 Selected Bidder should not be under liquidation, court receivership or similar

proceeding. Bidder has to submit certificate.

6.7 Criminal Proceedings/ Cases:

The bidder or its Proprietor/ Partner(s)/ Director(s) of the firm should not have been

convicted by a court of Law for an offence involving moral turpitude in relation to

business dealings during the past seven (7) years. The bidder shall give an affidavit to

this effect. The affidavit must be affirmed before the competent judicial authority or

duly notarized by the Notary. Besides, bidder should furnish litigation history of their

firm or group firm (if claiming fulfillment of PQ Criteria on group entity terms). The

litigation history shall include:

a) Arbitration cases pending

b) Disputed incomplete works


7/26




Standard

___________________________________________________________________________



c) Pending civil cases against the firm and/or its Proprietor/ Partner(s)/

Director(s) involving moral turpitude in relation to business dealings.

d) Pending criminal cases against the firm and/or its Proprietor/ Partner(s)/

Director(s) involving moral turpitude in relation to business dealings.

e) Punishments awarded under civil cases and/or criminal cases involving moral

turpitude in relation to business dealings to the firm and/or its Proprietor/

Partner(s)/ Director(s)

6.8 Failure to meet the PQ criteria the required information/ documents in required forms

will render the bid to be summarily rejected. Therefore, the bidder shall, in his own

interest furnish complete documentary evidence by way of copies of work orders,

work completion certificates, Corporate Undertaking, MOU, etc in the first instance

itself, in support of their fulfilling the pre-qualification criteria. NALCO reserves the

right to complete the evaluation based on the details furnished in the bid withoutseeking any additional information.

6.9 NALCO reserves the right to assess bidders capability and capacity to execute the

work using in-house information and by taking into account other aspects such as

concurrent commitments and past performances etc. The present and past

performance of the Certifying Agency/ Firms in NALCO shall also be considered

while evaluating the bids.

6.10 Along with the bid, the Certifying Agency/ Firms shall submit details of experience in

the subject work including the name of the resource persons/experts with duration

proposed to be deployed for the assignment together with their qualification and

experience (As per Form no.- 3, 4 and 6).

7.0 EVALUATION CRITERIA:

7.1 The Pre-qualification Criteria as mentioned in Para 6 of this ITB will be evaluated as

per the format given in Annexure -6.

7.2 The bidder who qualifies the pre-qualification criteria will be considered for

participating in Price Bid Evaluation only.

7.3 The lowest financial bid among the qualified bidders will be selected for assignment.

8.0 BID OPENING AND EVALUATION

8.1 Opening of Price Bid

Price Bids of only those bidders, whose bids are considered acceptable as per

evaluation criteria as mentioned at Para-7 above shall be opened and the Price Bids of

qualified bidder will be opened on the same date and time as mentioned at Para- 6 of

LIT. During price bid opening, only total price and rebate, if any shall be read out.


8/26




Standard

___________________________________________________________________________



8.2 Condition for Bid Evaluation:

8.2.1 Bid is the responsibility of Bidder and no relief or consideration can be given for

errors and omissions made by the Bidder inadvertently or advertently for what so ever

reason. Bid with incomplete information is liable for rejection.

8.2.2 NALCO reserves its right to call for original of the supporting documents for

verification if so deemed fit and also cross-check for any details as furnished by the

bidder from their previous clients etc. Bidder shall have no objection whatsoever in

this regard.

8.2.3 Non-submission of details/ documents may lead to rejection of bid.

8.2.4 The bidder not meeting the PQ requirement shall not be evaluated further and shall

summarily be rejected.

8.2.5 Performance of Bidder on works executed/ under execution in NALCOmay also be

taken into consideration before selecting the Bidder for opening of his Price Bid

8.2.6 The required information/ documents demanded by Nalco in the Tender submissionwill be spelt out by the bidder for consideration in participation of Price Bid.

8.2.7 Substitution of Key Personnel: It is expected all the Key Personnel included in the

proposal by the bidder to be available during execution of the contract. NALCO

normally will not consider any request of the Selected Bidder for substitution of Key

Personnel as the ranking of the Bidder is based on the evaluation of Key Personnel

and any change therein may upset the ranking. Substitution will, however, be

permitted if the Key Personnel is not available for reasons of any incapacity or due to

health, subject to equally or better qualified and experienced personnel being provided

to the satisfaction of NALCO.

8.3 Evaluation of Price Bid

Amongst the qualified bidders, lowest bidder shall be decided on quality and price as

detailed in Annexure-4of the bid document.

The prices shall be evaluated separately based on the total price including the service

tax quoted by the bidder. The prices shall remain firm and fixed during the tenure of

the Contract.

For comparison of price bid submitted in currency other than INR, the same shall be

converted to INR as per conversion rate of SBI prevailing on the date of opening of

the price bid.

8.4 Process to be confidential

Information related to the examination, clarification, evaluation and comparison of

bids and recommendations for award of contract shall not be disclosed to Bidder or

other person not officially concerned with such process. Any effort by Bidder to

influence the Owners processing of bidding or award decisions may result in

rejection of such Bidders bid.


9/26




Standard

___________________________________________________________________________



8.5 Owners Right to accept or Reject a Bid

Owner reserves the right to accept a bid other than the lowest and to accept or reject

any bid in whole or part, to annul the bidding process or to reject all bids with or

without notice or reasons. Such decisions by Owner shall bear no liability whatsoever

consequent upon such decisions.

9.0 NEGOTIATIONS AND AWARD OF WORK

9.1 Negotiation

Bidders are requested to quote their best prices considering the fact that price

negotiation, if required, may be held only with the lowest bidder. Bidder shall attend

such negotiation meetings and if requested by the Owner shall provide the analysis of

rates /break up of amount quoted by him to demonstrate the reasonability. As a result

of negotiation, Bidder may offer rebate on his earlier quoted price. However, no

uncalled for or voluntary rebate offered shall be considered for evaluation.

9.2 Selection of Certifying Agency/ Firm

a) The L1 bidder among the qualified bidders will be selected.

b) In the event of a tie in the financial bid, the firm having the higher certification

experience in the number of organizations certified during last three years shall be

awarded the job.

9.2 Award of Work

The successful Bidder shall be issued Fax of Intent (FOI)/Brief Order prior to expiry

of Bid validity. Bidder shall confirm acceptance by returning a signed copy of the

same.OWNER shall not be obliged to furnish any information/ clarification/ explanation to

the unsuccessful bidders as regards non-acceptance of their bids.

10.0 LANGUAGE

The bid and all correspondence incidental and related to bid shall be written in

English language. Any printed literature and document submitted in any other

language shall be accompanied by authenticated English translation, in which case,

for the purpose of interpretation of the bid, English translation shall govern.

Responsibility for correctness in translation shall lie with the agencies.

11.0 CONTRACT CUM PERFORMANCE BANK GUARANTEE (CPBG)

The Certification Agency/Firm shall submit a Bank Guarantee in Clients approved

pro-forma, from NALCOs approved bank for 10% of the total fee payable against the

assignment towards the CPBG within fifteen (15) days of award of work/LOI. The

CPBG will not carry any interest. The said CPBG shall remain valid up to 3 months

beyond the completion of the scope of work and services of the Certification


10/26




Standard

___________________________________________________________________________



Agency/Firm. The Pro-forma of CPBG and the List of Approved Banks of NALCO

are enclosed atAnnexure-A.

The EMD of successful Bidder shall be adjusted against CPBG. In case the successful

agency/ firm fail to execute the work as per requirement the CPBG shall be forfeited.

12.0 SA Compliance Questionnaire (Evaluation Form attached at Form no. - 7) has to be

filled up and attached with bidding offer.

13.0 The successful bidder is required to sign the agreement in the format furnished at

Annexure- Bin a Rs. 50/- non-judicial stamp paper.

14.0 The Successful bidder has to submit Bank Mandate Form attached at Annexure-C

duly certified by the Banker.

15.0 NALCO reserves the right to accept or reject any Bid or to annul the Bidding process

and reject all Bids at any time without thereby incurring any liability to the affected

Bidder(s) or any obligation to inform the affected Bidder(s) of the grounds for the

NALCOs action.

16.0 For all rules/ regulations including the issue of EMD/ Security Deposits etc. Nalcos

Contract Manual available on NALCOs website: www.nalcoindia.com under

Tender may be referred.


11/26




Standard

___________________________________________________________________________



6

6.2

Form-1

FORWARDING LETTER AND UNDERTAKING

(To be submitted by the Certifying Agency / Firm along with the Tender)

From: _________________________

_________________________

_________________________

_________________________

To:

Dy. General Manager(IE)

National Aluminium Company Ltd.

Nalco BhawanP-1,Nayapalli

Bhubaneswar 751013

Sub. : Quotation for Re- Certification and Surveillance Audit of Mines, Refinery,

Smelter, CPP and Corporate Office

1. Having carefully examined all the Tender Documents attached to your Notice Inviting

Tender No.: CHRD/IE/RFQ-2/SA 8000/2768/2014, dated24.11.2014, we offer to

complete the works in conformity with all the terms and conditions as detailed in the

Tender Documents.

2.

We here by confirm that we have downloaded the complete set of tender documentsalong with the set of enclosures hosted in Nalcos website, www.nalcoindia.comor

www.eprocure.gov.in . We confirm that the bid document has not been edited or

modified by us. In case, it is observed by NALCO that the bid document has been

edited or modified, we agree for the rejection of the bid by NALCO.

3. We undertake, if our tender is accepted, to commence the work from the effective

date of contract and to carry out work as stipulated in the contract.

4. We agree to abide by this Tender initially for a period of four (4) monthsfrom the

date of opening of Price Bid of Tender and it shall remain binding on us and may be

accepted at any time before the expiry of that period.

5. Should this Tender be accepted, we hereby agree to abide by and fulfill all Terms and

Conditions of Tender Document as accepted by us and in default thereof, to forfeit

and pay to NALCO or NALCOs successors, assigned authorized nominees such

sums of money as are stipulated in conditions contained in Tender Documents. We

understand that NALCO is not bound to accept the lowest or any Tenders received

and NALCO reserves the right to reject any or all tender without assigning any

reason.


12/26




Standard

___________________________________________________________________________



6. This Tender together with written Acceptance thereof, shall constitute a binding

CONTRACT between NALCO and us, till a formal contract is executed.

Date______day of _______________ Signature

________________

_______________________

(NAME IN BLOCK LETTERS)

(To be signed by authorized person.)

Tel:--------------------

Fax:-------------------

Mob:------------------

Email:-----------------

(Seal of the Company)

Witness:1. Signature _____________________

Date ____________________

Address ____________________

____________________

Occupation ____________________

2. Witness:

Signature _____________________Date ____________________

Address ____________________

____________________

Occupation ____________________


13/26




Standard

___________________________________________________________________________



Form-2

Financial Details

Financial

year

Annual turnoverfor the

Company

Details of net worth

Capital

(a)

Reserve

(b)Accumulated loss

(c)Net worth

(a+b-c)

2013-2014

2012-2013

2011-2012

1. Submission of audited balance sheet and profit & loss account or above three years -

YES/NO

2. Submission of recent solvency certificate from Banker - YES/NO

3. Submission of letter from your Banker/self that the Bidder is not under liquidation, court-

receivership or similar proceedings - YES/NO

(SIGNATURE OF BIDDER WITH SEAL)


14/26




Standard

___________________________________________________________________________

Instructions to Bidders (ITB) Page 14 of 26

NIT NO. CHRD/IE/RFQ-2/SA 8000/2768/2014

Form-3

WORK EXPERIENCE FORM FOR PQ CRITERIA

1. Selected Bidders shall furnish their experience details with reference to the similarassignments, which pre-qualify them in line with Experience Criteria mentioned in

Para 6 of this ITB.

Sl. no. F-Y Number of

Organisation(s)

Certified

Number of Public

Sectors Certified

(State/ Central

Govt.)

Number of

Private

Sectors

Certified

1 2013-14

2 2012- 13

3 2011-12

2. Whether the Bidder is in the business of rendering such certification services thereafter

reckoned from the date of qualifying order as referred above: YES/NO

(If yes, please specify the nature/details of business)

3. The details furnished by the Certifying Agency/ Firm may be verified with the Client and

hence furnishing of the correct and full information as requested is very important

Signature of the Bidder with Seal


15/26




Standard

___________________________________________________________________________



FORM-4

Details of similar works carried out by the Certification Agency/Firm (Last three years)

Signature of the Bidder with Seal

Sl.No.

Name of theCompany

Address Turnover(Approx)

Type ofIndustry

Date of InitialCertification

Date of LastCertificatio

n


16/26




Standard

___________________________________________________________________________



FORM-5

Deviations (If any)

SL

NO.

Para /Clause

Number of

Tender

Document

Page

Number of

Tender

Document

Description Deviations with remarks

(Signature of Bidder with Seal)


17/26




Standard

___________________________________________________________________________



FORM-6

Credentials of Resource Persons

SL

NO.

Name Designation Experience Remarks

(Signature of Bidder with Seal)


18/26


19/26




Standard

___________________________________________________________________________



as per statutory requirement? Yes/No

If directly not provided by you, do you get

health & safety benefits from NALCO? Yes/No

Do you provide personal protective equipment(s)

to your employees free of cost? Yes/No

Do you provide safety training to your employees? Yes/No

Do you ensure canteen facility for your employees? Yes/No

If not, do you get the facilities from NALCO Yes/No

What types of medical benefits you provide to your employees?

Do you allow trade union and collective bargaining in

your organization? Yes/No

If no, how do you ensure freedom of expression?


20/26




Standard

___________________________________________________________________________



Incase of non-performance of any employee, how do you deal with such situations?

What are the procedures of hiring/promotion/ remuneration in your organization?

Do you provide appointment letter to your employees? Yes/No


21/26




Standard

___________________________________________________________________________



Do you maintain a documented terms and conditions

of employment? Yes/No

Do you maintain a disciplinary procedure? Yes/No

If no, how do you terminate your employee?

How do you ensure that your employees are not discrimination on the basis of cast

creed, gender, religion, age and dieses?

How many shift you have? _______ shifts

What is the official working time? ______ hours

Which day is off day in your organization? ___________

In case, a person works in off day or holiday, how is he/she compensated?


22/26




Standard

___________________________________________________________________________



Do you pay overtime to your employees as per law? Yes/No

What is the lowest amount (salary/wage) you pay toyour employees? Rs._________/-

Is there any case of deduction in wage? Yes/No

In case, it is yes, what are the general reasons for such deduction?

Is there any apprentice period in your organization? Yes/No

If yes, what is the apprentice period in your organization? ___________

Do you have any international certification Yes/No

If yes, please specify

Do you receive, handle or promote goods and/or servicesfrom supplier/subcontractors or sub-suppliers Yes/No

Do you receive, handle or promote goods and/or services

from supplier/subcontractors or sub-suppliers who are

classified as home worker? Yes/No

If yes, what steps you have taken to ensure that they get similar level of protection as

afforded to directly employed employees?


23/26




Standard

___________________________________________________________________________



Have you taken care to look into issues related to child labour

Forced labour, health & safety, working hours and remuneration

of your suppliers Yes/No

We do hereby declare that our organization is committed to social accountability. We

will promptly implement remedial/corrective actions identified against the

requirement and promptly inform your organization. We also declare that the sub

contractors/sub suppliers performances are monitored by us. Moreover, we declare

that if invited, we shall participate in awareness programme as well as monitoring

programme organized by you.

We declare that the above-mentioned information are correct.

Signature:

Designation:

Date Seal of the organization


24/26




Standard

___________________________________________________________________________



Annexure - A

List of approved banks for issue of bank guarantees

SCHEDULED PUBLIC SECTOR BANKS

(INDIAN)1. State Bank of India.

2. State Bank of Bikaner and Jaipur

3. State Bank of Hyderabad

4. State Bank of Mysore.

5. State Bank of Patiala.

6. State Bank of Travancore.

7. Allahabad Bank

8. Andhra Bank

9. Bank of Baroda10. Bank of India

11. Bank of Maharashtra

12. Canara Bank

13. Central Bank of India

14. Corporation Bank

15. Dena Bank

16. Indian Bank

17. Oriental Bank of Commerce

18. Punjab National Bank

19. Punjab and Sind Bank

20. Syndicate Bank

21. Union Bank of India22. UCO Bank

23. Vijaya Bank.

24. IDBI Bank

SCHEDULED FOREIGN BANKS

1. American Express Bank Ltd.

2. Bank of American NT & SA

3. Bank of Tokyo Ltd.

4. BNP Paribas

5. Barclays Bank Plc

6. Citi Bank NA.

7. Deutsche Bank A.G.

8. Hongkong & Shanghai Banking

Corporation.

9. Standard Chartered Bank10. JP Morgan Chase Bank NA

SCHEDULED PRIVATE SECTOR

BANKS (INDIAN)1. ING Vysya Bank

2. Axis Bank Ltd.

3. SBI Commercial & International Bank

Ltd.

4. ICICI Bank

5. HDFC Bank

6. Yes Bank

7. Indus Ind bank

8. Kotak Mahindra Bank


25/26




Standard

___________________________________________________________________________



PROFORMA FOR CONTRACT CUM PERFORMANCE GUARANTEE BY

CERTIFYING AGENCY/ FIRM(To be executed on non-judicial stamped paper of appropriate value)

B. G. No Date.

WHEREAS National Aluminium Company Limited (A Government of India

Enterprise) having its office at NALCO Bhawan, P-1, Nayapalli, Bhubaneswar 751061

(hereinafter referred to as The Company/Owner which expressions shall unless repugnant

to the subject or context includes its legal representatives, successors and assigns) has entered

into a contract with M/s. ..having its registered office at

...( hereinafter referred to as The Certifying Agency/ Firm which

expression shall unless repugnant to the subject or context includes their legal

representatives, successors and assigns) for .on the terms and

conditions as set out inter alia, in the Contract No./ Brief Order No. ..dated

and various documents forming part thereof hereinafter referred to as the said

contract which expression include all amendments, modifications and/ or variations theretoand where as the Certifying Agency/ Firm has agreed for due execution of the entire contract

and guarantees its performance including any parts executed through any other agencies/ sub-

contractors.

AND WHEREAS one of the conditions of the said contract is that Certifying

Agency/ Firm shall furnish to the owner a Bank Guarantee from a bank for 10% (ten percent)

of the total value of the said contract against due and faithful performance of the said

contract including defect liability obligations and the performance guarantee obligations of

the contractor(s)/seller(s) for execution/ supplies made under the said contract.

We ..(Name of Bank) having its branch office at

..do hereby agree and undertake to pay the amount due and payable under

this guarantee without any demur merely on a demand from the Company stating that in the

opinion of the Company, which is final & binding, the amount claimed is due by reason ofdefault made by the Certifying Agency/ Firm in performing any of the terms & conditions of

the said Contract including defect liability obligations, in fulfilling the performance guarantee

obligation or loss or damage caused to or would be caused to or suffered by the Company by

reason of any breach by the said Certifying Agency/ Firm of any of the terms & conditions of

the contract. Any such demand made on the Bank by the owner shall be conclusive as

regards the amount due and payable by the Bank under this guarantee. However our liability

under this guarantee shall be restricted to `.

(Rupeesonly).

We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the Certifying Agency/ Firm in any suit or proceeding pending

before any office, court or tribunal relating thereto our liability under this present guarantee

being absolute and unequivocal. The payment so made by us under this bond shall be a validdischarge of our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the Certifying Agency/ Firm.

The guarantee herein contained shall not be determined or affected or suspended by

the liquidation or winding up, dissolution or change of constitution or insolvency of the said

Certifying Agency/ Firm but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract are fulfilled.


26/26




StandardNIT NO. CHRD/IE/RFQ-2/SA 8000/2768/2014

We .. (Name of Bank) further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the

performance of the said Contract and that it shall continue to be enforceable till all the dues

of the company under or by virtue of the said Contract have been fully paid and its claimssatisfied or discharged or till a duly authorized officer of the company certifies that the terms

and conditions of the said Contract(s)/Order(s) have been fully and properly carried out by

the said Certifying Agency/ Firm and accordingly discharges the guarantee.

We (Name of the Bank) further agree with the Company that

the company shall have the fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary any of the terms and conditions of the said

Contract or to extend the time of performance by the said Certifying Agency/ Firm from time

to time or to postpone for any time or from time to time any of the powers exercisable by the

Company against the said Certifying Agency/ Firm and to forbear or enforce any of the terms

and conditions relating to the said Contract and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said Certifying Agency/ Firm

or for any forbearance, act or omission on the part of the Company or any indulgence by theCompany to the said Certifying Agency/ Firm or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have affect of so

relieving us.

Notwithstanding anything contained herein before, out liability shall not exceed

`.(Rupeesonly) and shall remain in force

till Unless a demand or claim under this Guarantee is made on us within three

months from the date of expiry we shall be discharged from all the liabilities under this

guarantee.

We (Name of the Bank), lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the Company in writing.

We further undertake to keep this Guarantee renewed from time to time at the request of

Certifying Agency/ Firm.

Date. .Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly

Authorised person

On behalf of the Bank

With seal & signature code

(BGs to be furnished from any of the approved banks as per list)

Date post:	02-Jun-2018
Category:	Documents
Upload:	avmr
View:	219 times
Download:	0 times