Annexure - 3 - National Fertilizers. : . . KHARSIA National Fertilizers Limited, NATIONAL...

S e a l & S ig n a tu re o f T e n d e re r P a g e 1

P rice : R s . 250 /-

H A N D L IN G & T R A N S P O R T A T IO N C O N T R A C T

O F

F E R T I L I Z E R S

T E N D E R D O C U M E N T

(FO R K H A R S IA R A K E P O IN T)

Las t d a te o f subm iss ion o f Tender 01 .07 .2016 up to 2 .30 p .m . a t ZO , B hopa l

D a te o f O pen ing o f Tender 01 .07 .2016 a t 3 .00 p .m . a t ZO , B hopa l

N A T IO N A L F E R T IL IZ E R S L IM IT E D

( A G overnm ent o f Ind ia U ndertak ing ) Zona l O ff ice

A /A -2 O ff ice C om plex , G au tam N agar B hopa l (M P ) P IN 462026


N A T IO N A L F E R T IL IZ E R S L IM IT E D

IN S T R U C T IO N S T O T H E T E N D E R E R

N ationa l Fe rt ilize rs L im ited is the second la rges t p roduce r and m arke te r o f n it rogenous fe r t ilize rs in the coun try . The f ive -u rea p roduc t ion un its o f the com pany a re loca ted one each a t N anga l and B a th inda in P un jab , P an ipa t in H aryana and tw o a t V ija ipu r in M adhya P radesh . To m ake the u rea ava ilab le to the fa rm ers th rough a ne tw ork o f dea le rs , C o -opera t ives , A g ro indus tr ies C orpo ra t ion e tc . , U rea is d ispa tched th rough rakes from the p roduc t ion un its up - to rake po in ts in d if fe ren t s ta tes . A t these rake -po in ts , se rv ices o f hand ling and transport con trac to rs a re requ ired to c lea r the rakes and to fu r the r t ransport the m a te r ia l to the sa le / s to rage po in ts . P a rt ies shou ld go th rough the con ten ts o f th is tender docum en t ca re fu lly and subm it it a long w ith a ll the requ ired docum en ts / in fo rm a tion . The cos t o f the Tender docum en t is R s . 250 /- (R upees tw o hundred and f if ty on ly ) . Tender docum en t m ay be pu rchased from the A rea O ff ice / Zona l O ff ice conce rned by paym en t th rough D em and D ra ft d raw n in favou r o f N a t iona l Fe rt ilize rs L im ited and payab le a t the p lace o f loca t ion o f A rea / Zona l O ff ice . The tender docum en t m ay a lso be dow n loaded from the w ebs ite o f the com pany , w w w .na t iona lfe r t ilize rs .com . I f the dow n loaded tender docum en t is used then the cos t o f the docum en t i.e . , R upees tw o hundred and f if ty on ly shou ld be pa id th rough a separa te D em and D ra ft a long w ith the D em and D ra ft o f E a rnes t M oney D epos it . 1 JO B A N D R E Q U IR E M E N T 1 .0 The C on trac t invo lves H and ling and T ransporta t ion o f fe r t ilize rs from rake po in t / w a rehouses to va r ious des t ina t ions in d if fe ren t s labs g iven e lsew here in th is docum en t. The w ork inc ludes c lea r ing , hand ling o f fe r t ilize rs , bagged in no rm a lly 50 K g . bags and in ra re cases bagged in sm a lle r quan t it ies . The fe r t ilize rs w ill be d ispa tched from ou r fac to r ies o r po rts to ra ilhead in rakes . E ach fu ll rake w ill con ta in app rox im a te ly 2200 -3000 M Ts. quan t ity o r m ore as pe r the po licy o f R a ilw ays . O n ce rta in occas ions ha lf rakes con ta in ing abou t 1100 -1500 M ts o r m ore as pe r po licy o f R a ilw ays , m ay a lso be p laced . Th is quan t ity w ill have to be hand led a t the rake po in t and transported to va r ious des t ina t ions as pe r the d ispa tch ins truc t ions p rov ided by A rea / D is tr ic t In -cha rge . 2 . TE N D E R FO R M 2 .0 The tender docum en t con ta ins tw o se ts o f The G enera l Te rm s and C ond it ions i.e . ,

S chedu le – 1 . O ne se t du ly s igned by the tendere r o r the ir au tho r ized rep resen ta t ive shou ld be subm it ted . Tendere rs m ay no te tha t cond it iona l o f fe rs sha ll no t be en te r ta ined .

2 .1 The G enera l Te rm s and C ond it ions i.e . , S chedu le – 1 , w ill be deem ed to be the

pa rt o f con trac t and ag reem en t. 2 .2 P e rsons o r pe rson s ign ing the genera l te rm s and cond it ions i.e . , S chedu le – 1 ,

sha ll ind ica te h is au tho r ity w h ile s ign ing the tender i.e . as a so le p rop r ie to r o r au tho r ized pa rtne r o f a f irm o r as a S ecre ta ry /M anager/D irec to r du ly au tho r ized e tc . o f a P r iva te / P ub lic C om pany . In case o f t ruck ope ra to rs un ions / T ransport C oopera t ive , the pe rson s ign ing the genera l te rm s and cond it ion s i.e . schedu le - I shou ld have the au tho r iza t ion from the execu t ive body w ith h is des igna t ion . (S uch

http://www.nationalfertilizers.com/


T ruck O pera to r U n ions / T ransport C oopera t ives shou ld have va lid reg is tra t ion ce rt if ica te from the R eg is tra r , F irm s , and S oc ie t ies o f the respec t ive s ta tes , no ta r ized copy o f the sam e to be enc losed . In add it ion such bod ies a re a lso requ ired to enc lose no ta r ized copy o f the la tes t e lec ted body).

2 .3 R a tes shou ld be quo ted in R upees P er M .T . P e r K m . bas is aga ins t each s lab in the

requ is ite fo rm a t o f schedu le I I - A , on ly . 2 .4 R a tes shou ld be quo ted exc lus ive o f W ara i C harge . 2 .5 C om pos ite W agon hand ling cha rges shou ld be quo ted w h ich sha ll inc lude un -

load ing from the w agons , s tack ing on the p la t fo rm , D e -s tack ing and load ing in the trucks . H ow ever these com pos ite cha rges o f w agon hand ling sha ll be quo ted separa te ly fo r C ove red and O pen w agons .

2 .6 To es tab lish the s ta tus o f the tende re rs , as L1 , L2 , L3 , … … … … , con trac t va lue

sha ll be w orked ou t as pe r the ra tes tendered by the tendere rs . Fo llow ing assum ptions sha ll be m ade w h ile w ork ing ou t the f inanc ia l im p lica t ions ;

i) P r ice b id sha ll be eva lua ted based on des t ina t ion w ise quan t it ies as pe r the m ovem en t p lan g iven in tender docum en t.

ii) Fo r rake hand ling , ra te tendered fo r c losed w agons sha ll be taken in to cons ide ra t ion . O pen rakes a re rece ived on ve ry ra re occas ions and ra tes fo r hand ling open rakes a re taken fo r such ins tances .

3 . S U B M IS S IO N O F D O C U M E N TS .

3 .0 There sha ll be tw o part b idd ing sys tem fo r th is tender The pa rt ies shou ld subm it the ir tende rs in tw o separa te sea led enve lopes m arked

I and I I . These enve lopes a re to be pu t up in an ou te r m a in enve lope . E nve lops I and I I shou ld con ta in the fo llow ing ;-

3 .1 E nve lope - 1 w ill con ta in the fo llow ing : (E nve lope shou ld be super sc r ibed as

E nve lope–1 ) . Th is sha ll con stitu te the techn ica l b id

1 . D em and D ra ft o f R s. 25000 /- (R upees tw en ty f ive thousand on ly ) , d raw n

in favou r o f N a t iona l Fe rt ilize rs L im ited , payab le a t B hopa l D D N o_____________D ated___________ , tow ards E arnes t M oney D epos it . In case the tender fo rm is dow n loaded from the w ebs ite has been used , the cos t o f tende r docum en t i.e . , R s. 250 /- (R upees tw o hundred and f if ty on ly ) shou ld be pa id

th rough a separa te D em and D ra ft d raw n in favou r o f N a t iona l Fe rt ilize rs L im ited payab le a t B hopa l .

2 . Ins truc t ions to the tendere rs and S chedu le – I i.e . , G enera l te rm s and cond it ions

du ly s tam ped and s igned on each page


3 . The fo llow ing docum en ts a re to be enc losed

a ) . D e ta ils o f the f irm w ith com p le te add ress and te lephone num ber. (P rop r ie to rsh ip / P a rtne rsh ip , nam e o f the p rop r ie to r / nam es o f a ll the pa rtne rs to be m en t ioned . A ff idav it o f p rop r ie to rsh ip in o r ig ina l du ly no ta r ized / copy o f pa rtne rsh ip deed du ly no ta r ized to be enc losed . Fo r pa rtne rsh ip f irm s an A ff idav it in o r ig ina l du ly no ta r ized , con f irm ing the cu rren t s ta tus o f the f irm to be enc losed . Fo r T ruck ope ra to rs U n ions / T ransport C oopera t ives , N o ta r ized copy o f the va lid R eg is tra t ion ce rt if ica te from The R eg is tra r , F irm s and S oc ie t ies o f the respec t ive s ta tes . In add it ion such bod ies a re a lso requ ired to enc lose no ta r ized copy o f the la tes t e lec ted body . Fo r L im ited com pan ies , no ta r ized copy o f M em orandum and A rt ic les o f A ssoc ia t ion and lis t o f d irec to rs to be enc losed . A le t te r o f A u tho r iza t ion fo r the pe rson respons ib le fo r day to day ac t iv it ies a lso to be enc losed fo r each ca tego ry ) .

b ) . D e ta ils o f S is te r C once rns . (The p rospec t ive tendere rs hav ing any com m on P artne rs /D irec to rs /M anag ing pa rtne rs e tc . , o r hav ing any o the r com m on c r ite r ia sha ll be cons ide red as S is te r /G roup /A ssoc ia te C om pany . In such cases , on ly one o f them w ill be e lig ib le fo r pa rt ic ipa t ing in the tender) . A nnexure -1 (P .N o .28 -30 )

c ). D ea ling w ith N FL , if any as D ea le r / P G opera to r (Y es / N o ), if yes g ive de ta ils on le t te rhead . d ) . . S e lf- ce r t if ied cop ies o f ba lance shee t w ith P & L A ccoun ts fo r the las t th ree yea rs . e ) . Incom e Tax re tu rns fo r the las t th ree yea rs . (S e lf-ce r t if ied ) f ) . P e rm anen t A ccoun t N um ber. (C opy o f se lf -ce r t if ied P A N ca rd ) g ) . S e rv ice Tax R eg is tra t ion N o ., (C opy o f se lf -ce r t if ied reg is tra t ion ce rt if ica te ) . h ) . La tes t ce r t if ica te in o r ig ina l f rom the bank on le t te rhead ind ica t ing the nam e o f the pa r ty , accoun t no ., type o f accoun t, lim its en joyed , f inanc ia l soundness o f the pa rty , R TG S /IFS C C ode o f the bank e tc . ) . A nnexure -2 (P .N o .31 ) i) . E xpe r ience ce rt if ica tes e ithe r in o r ig ina l o r se lf -ce r t if ied fo r rake hand ling and

t ransporta t ion o f fe r t ilize rs and o the r bagged com m od it ies and /o r se lf -ce r t if ied cop ies o f appo in tm en t le t te rs /LO I. C e rt if ica tes shou ld m en t ion nam e o f the com pany , pe r iod o f expe r ience and com pe tence o f the tendere r .

j) . A ff idav it du ly no ta r ized , g iv ing de ta ils o f im m ovab le p rope rt ies in the nam e o f the p rop r ie to r / in the nam e o f each pa rtne r / in the nam e o f the com pany , w ith es t im a ted va lue . A nnexure -1 (P .N o .28 -30 )

k ). L is t o f t rucks ow ned if any a long w ith cop ies o f R C books .( O n le t te rhead) l) . P re – Q ua lif ica t ion reg is tra t ion w ith o the r C om pan ies if any . . ( O n le t te rhead) m ). A n A ff idav it du ly no ta r ized (as pe r C V C gu ide lines ) , to be enc losed by the pa rty as pe r A nnexure -1 (P .N o .28 -30 ) n) P a rt ies hav ing in fras truc tu re a t the t im e o f subm iss ion o f app lica t ions o r ag reed to

es tab lish in fras truc tu re w ith in 30 days from the da te o f LO I / o f fe r le t te r a t the rake po in t / cen tre fo r w h ich the app lica t ion is be ing subm it ted sha ll on ly be cons ide red . N FL sha ll ge t the sam e phys ica lly ve r if ied .

o ) R equ irem en t o f unde rtak ing rega rd ing reg is tra t ion under M S M E D A ct-2006 : I f the pa rt ies subm it t ing tenders fo r H & T con trac t fo r R ake P o in t K H A R S IA a re reg is te red as M ic ro /S m a ll/M ed ium E n te rp r ises as pe r M S M E D ac t-2006 , the sam e m ay be con f irm ed by the pa rty in fo rm o f unde rtak ing g iven on its le t te rhead and subm it a P ho tocopy o f the reg is tra t ion ce rt if ica te in support the reo f. (A nnexure -3 on P age N o - 32 ).

p) In tegrity P act : To be execu ted on p la in paper and subm it ted a longw ith techn ica l B id / tender docum en ts fo r the tenders hav ing a va lue o f R s . 1 c ro re o r m ore (R e fe r P .N o . 14 fo r ten ta t ive con trac t va lue ). B idde r w ill s ign the in teg r ity pac t as pe r


enc losed A nnexure -4 (P g . N o -33 -37 ) w h ich is an in teg ra l pa r t o f the tender docum en t, fa iling w h ich the tendere r /b idde r w ill s tand d isqua lif ied from the tender ing p rocess and the b id o f the b idde r w ou ld be re jec ted . D e ta ils rega rd ing In teg r ity P ac t can be v iew ed on ou r w ebs ite v iz . w w w .na t iona lfe r t ilize rs .com .

q ) A ny o the r re levan t in fo rm a tion /docum en t. 3 .2 E nve lope -I I w ill con ta in the fo llow ing :-

P r ice B id as pe r S chedu le I I ava ilab le in the tender docum en t. The re a re tw o fo rm a ts o f S chedu le I I , one fo r R a tes fo r hand ling o f m a te r ia l a t ra ilhead / godow n and second fo r R a tes fo r t ransporta t ion o f m a te r ia l f rom ra ilhead / G odow n. B o th these S chedu le I I fo rm a ts a re to be f illed app rop r ia te ly in f igu res as w e ll as in w ords and in case o f any cu tt ing , on the co rrec t ion tendere r have to pu t the s igna tu res . Fo rm a ts a re a lso requ ired to be s tam ped and s igned a t the app rop r ia te space p rov ided fo r the pu rpose .

3 .3 E nve lope -I and I I a long w ith the app lica t ion add ressed to the Zona l M anager as pe r the fo rm a t ava ilab le in the tender docum en t shou ld be pu t in one ou te r E nve lope . The ou te r m a in enve lope shou ld be super sc r ibed “ Tender fo r H and ling and transporta t ion ” . R ake s ta t ion shou ld be c lea r ly m en t ioned . (1 ) The com m ittee w ill open E nve lope -I on schedu led da te o f open ing , in the

p resence o f tende re rs w ho w ish to be p resen t. (2 ) The com m ittee w ill sc ru t in ize docum en ts subm it ted in E nve lope -I . E nve lope I I o f

on ly those tendere rs sha ll be opened w ho a re found techn ica lly su itab le . O n the da te o f open ing o f the tenders on ly techn ica l b ids sha ll be opened w h ich sha ll be rev iew ed by N FL . P r ice b ids o f on ly techn ica lly su itab le pa rt ies sha ll be opened a t a la te r da te w h ich sha ll be in fo rm ed to the tendere rs . I f the E M D is no t subm it ted in enve lope 1 , then enve lope I I , o f the pa rty sha ll no t be opened . The com m ittee w ill ensu re tha t a ll o the r docum en ts requ ired have been subm it ted by the pa rty , p r io r to open ing o f enve lope I I .

4 . i) . T ender shou ld be subm it ted in a sea led cove r to Zona l M anager, N a t iona l Fe rt ilize rs L im ited , B hopa l on o r be fo re the due da te and shou ld be pu t in the tender B ox p laced in the Zona l O ff ice .

ii) . Las t da te fo r subm iss ion o f tende r is 01 .07 .2016 c los ing t im e 02 .30 p .m . iii) Tender (Techn ica l b id ) w ill be opened on 01 .07 .2016 a t 03 .00 p .m ., in the

p resence o f tende re rs w ho w ish to be p resen t. iv ) The C om pany rese rves the r igh t to accep t o r re jec t any o r a ll tende rs in fu ll o r in

pa rt , w ithou t ass ign ing any reason and a lso rese rves the r igh t to nego t ia te the ra te w ith any /o r a ll tende re rs .

v ) I f the tender com m ittee fo rm s the op in ion on the bas is o f ava ilab le in fo rm a tion tha t the con trac to r is hav ing im p lic it o r exp lic it re la t ions w ith the N FL dea le r o r com pany em p loyee , in tha t case the com m ittee w ill rese rve the r igh t to re jec t the tender o f fe red fo r t ransporta t ion and hand ling con trac t.

v i) The ten ta t ive s lab w ise m ovem en t o f fe r t ilize rs from the rake po in t / w a rehouse is ind ica ted in the app rop r ia te c lause o f S chedu le I .

v ii) I f a tendere r reso rts to any fr ivo lous , m a lic ious o r base less com p la in ts /a llega t ions w ith an in ten t to ham per o r de lay the tender ing p rocess o r reso rts to canvass ing /r igg ing / in f luenc ing the tender ing p rocess , N FL rese rves the r igh t to debar such tendere r f rom pa rt ic ipa t ion in the p resen t/ fu tu re tenders up to a pe r iod o f 2 yea rs .



A p p lica tio n to b e su b m itted b y th e ten d erer an d to b e p laced in th e o u ter m ain en ve lo p e . To The Zona l M anager, N a t iona l Fe rt ilize rs L im ited , B hopa l S ir , S ub : Tender fo r appo in tm en t as C on trac to r fo r H and ling and T ransporta t ion a t rake po in t K H A R S IA / w a rehouse /godow n ________________

I / W e have v is ited the s ite o f w o rk and sa t is f ied m yse lf / ou rse lves rega rd ing loca l cond it ions . I / W e have ca re fu lly s tud ied the ins truc t ions to the tendere r and genera l te rm s and cond it ions i.e . S chedu le N o .1 . I / w e he reby subm it the fo llow ing docum en ts fo r cons ide ra t ion to appo in t m e / us as H and ling and T ransport C on trac to r .

1 . N am e o f the P arty ( S o le p rop r ie to r / P a rtne rsh ip f irm / any o the r, to be spec if ied )

2 . A dd ress

3 . Te lephone N o .

4 . Fax N o .

5 . N am e o f the P rop r ie to r /P a rtne r s ign ing these docum en ts .

6 . E -m a il add ress

( if pa r tne rsh ip f irm , a ll pa r tne rs a re requ ired to s ign , in case o f C om pany the du ly au tho r ized d irec to r /s igna to ry ) E nve lope - 1 w ill con ta in the fo llow ing : (E nve lope shou ld be super sc r ibed as

E nve lope–1) th is sha ll cons t itu te the techn ica l b id 1 D em and D ra ft o f R s . 25000 /- (R upees tw en ty f ive thousand on ly ) , d raw n in favou r o f

N a t iona l Fe rt ilize rs L im ited , payab le a t B hopa l D D N o______________ D a ted ________ , tow ards E arnes t M oney D epos it . In case the tender fo rm is dow n loaded from the w ebs ite has been used , the cos t o f tende r docum en t i.e . , R s . 250 /- (R upees tw o hundred and f if ty on ly ) shou ld be pa id th rough a separa te D em and D ra ft d raw n in favou r o f N a t iona l Fe rt ilize rs L im ited payab le a t B hopa l , D D N o__________D a ted________________ .

2 Ins truc t ions to the tendere rs and S chedu le – I i.e . , G enera l te rm s and cond it ions du ly

s tam ped and s igned on each page 3 The fo llow ing docum en ts a re to be enc losed


a) D e ta ils o f the f irm w ith com p le te add ress and te lephone num ber. (P rop r ie to rsh ip / P a rtne rsh ip , nam e o f the p rop r ie to r / nam es o f a ll the pa rtne rs to be m en t ioned . A ff idav it o f p rop r ie to rsh ip in o r ig ina l du ly no ta r ized / copy o f pa rtne rsh ip deed du ly no ta r ized to be enc losed . Fo r pa rtne rsh ip f irm s an A ff idav it in o r ig ina l du ly no ta r ized , con f irm ing the cu rren t s ta tus o f the f irm to be enc losed . For T ruck ope ra to rs U n ions / T ransport C oopera t ives , N o ta r ized copy o f the va lid R eg is tra t ion ce rt if ica te from The R eg is tra r , F irm s and S oc ie t ies o f the respec t ive s ta tes . In add it ion such bod ies a re a lso requ ired to enc lose no ta r ized copy o f the la tes t e lec ted body . Fo r L im ited com pan ies , no ta r ized copy o f M em orandum and A rt ic les o f A ssoc ia t ion and lis t o f d irec to rs to be enc losed . A le t te r o f A u tho r iza t ion fo r the pe rson respons ib le fo r day to day ac t iv it ies a lso to be enc losed fo r each ca tego ry ) .

D e ta ils o f S is te r C once rns . (The p rospec t ive tendere rs hav ing any com m on

P artne rs /D irec to rs /M anag ing pa rtne rs e tc . , o r hav ing any o the r com m on c r ite r ia sha ll be cons ide red as S is te r /G roup /A ssoc ia te C om pany . In such cases , on ly one o f them w ill be e lig ib le fo r pa rt ic ipa t ing in the tender) . A nnexure -1 (P .N o .28 -30 )

c ) . D ea ling w ith N FL , if any as D ea le r / P G opera to r (Y es / N o ), if yes g ive de ta ils on le t te rhead . d ) . . S e lf - ce r t if ied cop ies o f ba lance shee t w ith P & L A ccoun ts fo r the las t th ree yea rs . e ) . Incom e Tax re tu rns fo r the las t th ree yea rs . (S e lf-ce r t if ied ) f ) . P e rm anen t A ccoun t N um ber. (C opy o f se lf -ce r t if ied P A N ca rd ) g ) . S e rv ice Tax R eg is tra t ion N o ., (C opy o f se lf -ce r t if ied reg is tra t ion ce rt if ica te ) . h ) . La tes t ce r t if ica te in o r ig ina l f rom th e bank on le t te rhead ind ica t ing the nam e o f the

pa rty , accoun t no ., type o f accoun t, lim its en joyed , f inanc ia l soundness o f the pa rty , R TG S /IFS C C ode o f the bank e tc . ) . A nnexure -2 (P .N o .31 )

i) . E xpe r ience ce rt if ica tes e ithe r in o r ig ina l o r se lf -ce r t if ied fo r rake hand ling and t ransporta t ion o f fe r t ilize rs and o the r bagged com m od it ies and /o r se lf -ce r t if ied cop ies o f appo in tm en t le t te rs /LO I. C e rt if ica tes shou ld m en t ion nam e o f the com pany , pe r iod o f expe r ience and com pe tence o f the tendere r .

j) . A ff idav it du ly no ta r ized , g iv ing de ta ils o f im m ovab le p rope rt ies in the nam e o f the p rop r ie to r / in the nam e o f each pa rtne r / in the nam e o f the com pany , w ith es t im a ted va lue . A nnexure -1 (P .N o .28 -30 )

k ). L is t o f t rucks ow ned if any a long w ith cop ies o f R C books .( O n le t te rhead)

l) . P re – Q ua lif ica t ion reg is tra t ion w ith o the r C om pan ies if any . . ( O n le t te rhead)

m ). A n A ff idav it du ly no ta r ized , to be enc losed by the pa rty s ta t ing ; i) . Tha t no o the r F irm / S is te r conce rn / A ssoc ia te be long ing to the s am e g roup is pa rt ic ipa t ing /subm it t ing th is tender. ii) . Tha t the b idde rs , the ir A ssoc ia tes , S is te r conce rns e tc . , have no t been b lack lis ted / de - lis ted o r pu t on ho liday by any Ins t itu t iona l agency / G ove rnm en t D epartm en t / P ub lic S ec to r U ndertak ing in the las t tw o yea rs .

Th is a f f idav it du ly no ta r ized (as pe r C V C gu ide lines ) , to be enc losed by the pa rty as pe r A nnexure -1 (P .N o .28 -30 ) n ) P a rt ies hav ing in fras truc tu re a t the t im e o f subm iss ion o f app lica t ions o r agreed to

es tab lish in fras truc tu re w ith in 30 days from the da te o f LO I / o ffe r le tte r a t the


rake po in t / C en tre fo r w h ich the app lica t ion is be ing subm it ted sha ll on ly be cons ide red . N FL sha ll ge t the sam e phys ica lly ve r if ied .

o ) U ndertak ing rega rd ing reg is tra t ion unde r M S M E D A ct-2006 (A nnexure -3 on P g . N o - 32 ).

p) S igned copy the in teg r ity pac t as pe r enc losed A nnexure -4 (P g . N o . 33 -37 ) . To be execu ted on p la in paper and subm it ted a longw ith techn ica l B id / tende r docum en ts fo r the tenders hav ing a va lue o f R s . 1 c ro re o r m ore (R e fe r P .N o . 14 fo r ten ta t ive con trac t va lue ). In teg r ity pac t is an in teg ra l pa r t o f the tender docum en t, fa iling w h ich the tendere r /b idde r w ill s tand d isqua lif ied from the tende r ing p rocess and the b id o f the b idde r w ou ld be re jec ted . D e ta ils rega rd ing In teg r ity P ac t can be v iew ed on ou r w ebs ite v iz . w w w .na t iona lfe r t ilize rs .com .

q ) A ny o the r re levan t in fo rm a tion /docum en t. 4 . O the r docum en ts enc losed

1 . 2 . 3 .

E nve lope N o .- I I

1 . S chedu le N o ., I I , ra te quo ta t ions fo r hand ling o f m a te r ia l a t ra ilhead / w a rehouse and ra te quo ta t ion fo r t ransporta t ion o f m a te r ia l f rom ra il head / godow n du ly s tam ped and s igned .

Thank ing you .

Y ou rs fa ith fu lly ,

(S igna tu re & R ubber S tam p)



S C H E D U L E - 1 1 .00 G E N E R A L TE R M S A N D C O N D IT IO N S 1 .01 N FL inv ites sea led tenders fo r hand ling & transporta t ion o f fe r t ilize rs , no rm a lly

bagged in 50 K g . pack ing and som etim es in sm a ll pack ings . The con trac t invo lves hand ling and transporta t ion o f fe r t ilize rs a t va r ious ra ilheads , godow ns , w arehouses e tc .

1 .02 The success fu l tende re r sha ll ensu re tha t the m a te r ia l handed ove r to h im is

de live red in fu ll a t the des t ina t ion w ithou t any dam age e ithe r to the m a te r ia l o r to the pack ing and w ith in the sho rtes t poss ib le t im e bu t no t la te r then th ree day f rom the da te o f lif t ing from the rake po in t and godow n . In case o f dam age to the m a te r ia l o r pack ing , the con trac to r w ill have to m ake good the loss to C om pany . In case o f de lay in de live ry o f m a te r ia l, a t des t ina t ion , the con trac to r sha ll have to pay liqu ida ted dam ages to C om pany a t the ra te o f R s . 100 / - pe r t ruck pe r w eek o r pa rt the reo f fo r each truck load from the exp iry o f th ree days from the da te o f lif t ing from the rake po in t o r godow n . In case o f sho rtage o f m a te r ia l (u rea ) en -rou te , the con trac to r sha ll have to pay to the C om pany as com pensa t ion , an am oun t equ iva len t to the va lue o f m a te r ia l sho rt de live red a t des t ina t ion ca lcu la ted a t the p reva iling ra te as f ixed and rev ised from t im e to t im e fo r d if fe ren t p roduc t ion un its under N ew P r ic ing S chem e (N P S ), by G overnm en t O f Ind ia , M in is try O f C hem ica ls and Fe rt ilize rs , D epartm en t O f Fe rt ilize rs , w h ich is h ighe r than the consum er p r ice in case o f u rea ; and fo r the com p lex fe r t ilize r a t m ax im um p r ice dec ided by the C om pany from t im e to t im e p lus subs idy as com pensa ted in case m a te r ia l is sho rt de live red a t the des t ina t ion .

2 .00 D E FIN IT IO N S : 2 .01 The “C om pany” sha ll m ean N FL hav ing its R eg is te red o ff ice a t N ew D e lh i (w h ich

exp ress ion sha ll un less repugnan t to the con tex t o r m ean ing the reo f inc lude it ’s successo rs and ass igns .)

2 .02 The “C on trac to r” sha ll m ean the tendere r , w hose tender has been accep ted and

sha ll inc lude h is lega l rep resen ta t ives , successo rs and ass igns . 2 .03 In -cha rge M arke t ing sha ll m ean the o ff ice r in adm in is tra t ive cha rge o f the

M arke t ing D iv is ion o f N FL . 2 .04 Zona l M anager/S ta te M anager/A rea M anager sha ll m ean the o ff ice r in

adm in is tra t ive cha rge o f Zona l / S ta te /A rea o ff ice , N FL . 3 .00 S U B M IS S IO N O F TE N D E R S 3 .01 The tendere r , shou ld subm it tende rs a fte r s tudy ing the en t ire tender docum en t

and ins truc t ions to the tendere rs ca re fu lly , v is it ing the s ites , fo r sa t is fy ing h im se lf o f the loca l cond it ions , loca t ions , access ib ility o f s ites , na tu re , ex ten t and cha rac te r o f ope ra t ion , m ay ob ta in a ll c la r if ica t ions be fo re the tender ing . S ubm iss ion o f tende r im p lies tha t the tendere r has ob ta ined a ll the c la r if ica t ions requ ired by h im . N o c la im on g round o f w an t o f know ledge , the rea fte r , in such

S e a l & S ig n a tu re o f T e n d e re r P a g e 1 0

respec t w ill be en te r ta ined . T he tendere r shou ld quo te ra tes bo th in f igu res as w e ll as in w ords in R upees pe r M T P er K m fo r d if fe ren t m ovem en t s labs and in R upees pe r M T , fo r w agon hand ling in the tw o separa te fo rm a ts o f S chedu le N o . I I .

Tendere rs have to tender the ra tes fo r t ransporta t ion , on ly on s lab ra tes

ir respec t ive o f ex is tence o f t ruck un ion . T ruck ope ra to rs un ion / T ransport C oopera t ives w h ich a re reg is te red w ith the reg is tra r , F irm s and S oc ie t ies o f the respec t ive s ta tes to be supported w ith a no ta r ized copy o f the va lid R eg is tra t ion ce rt if ica te can a lso pa rt ic ipa te in the tenders d irec t ly bu t they sha ll have to tender the ra tes on s lab ra te bas is . Fo r tendere rs o the r than reg is te red truck ope ra to rs un ions / t ransport coopera t ives , it sha ll be the respons ib ility o f the tendere r to dea l w ith the un ion if ex is t ing a t any rake po in t. Tendere r sha ll have to a rrange the m ovem en t as pe r the m ovem en t p lan on rake to rake bas is . Inc rease in transporta t ion ra tes du r ing the con trac t pe r iod o r ex tended pe r iod o f con trac t sha ll be cons ide red on ly if the re is inc rease in d iese l ra te by G overnm en t o f Ind ia . The inc rease sha ll be a llow ed as pe r the fo rm u la g iven in the re levan t c lause o f G enera l te rm s and cond it ions o f the tender docum en t. The sam e fo rm u la sha ll be app licab le fo r T ruck ope ra to rs un ions / T ransport C oopera t ives a lso .

3 .02 The ra tes quo ted w ill be va lid fo r a pe r iod o f th ree m on ths from the c los in g da te o f

the tender. N o tende re r can w ithd raw h is tender o r revoke o r rev ise the ra tes w ith in the a fo resa id pe r iod o f th ree m on ths . I f a tendere r w ithd raw s , revokes , rev ises the tender ra tes , h is ea rnes t m oney depos it sha ll be fo r fe ited .

3 .03 The tende re r sha ll d isc lose the na tu re , cons t itu t ion and reg is tra t ion o f the

tender ing f irm and tender docum en t sha ll be s igned by a pe rson o r pe rson du ly au tho r ized .

3 .04 S E R V IC E O F N O T IC E O F C O N TR A C T.

The tendere r sha ll fu rn ish nam e, des igna t ion and add re ss o f h is au tho r ized agen t / em p loyees / pe rsons and a ll com p la in ts , no t ices , com m un ica t ions and re fe rences sha ll be deem ed to have been du ly se rved to the con trac to r , if de live red to the con trac to r o r h is au tho r ized agen t o r le f t o r pos ted a t the add ress so g iven and sha ll be deem ed to have been so de live red in the case o f pos t ing on the day on w h ich they w ou ld have been d ropped in the pos ta l box to such add ress in o rd ina ry cou rse o f pos t o r on the day on w h ich they w ere so de live red o r le f t .

In the case o f con trac t by pa rtne rs , any change in cons t itu t ion o f its f irm sha ll be fo r thw ith no t if ied by con trac to r to the C om pany . The im pac t o f such changes on the con trac t w ill be dec ided a t the so le d isc re t ion o f N FL .

E ithe r pa rty m ay change a nom ina ted add ress to ano the r add ress a t the sam e p lace / s ta te / d is tr ic t w he re the con trac t is be ing execu ted by p r io r no t ice to the o the r pa rty im m ed ia te ly .


3 .05 C O M M E N C E M E N T O F W O R K . The con trac to r sha ll depos it the requ is ite S ecu r ity D epos it and a lso com m enc e the w ork w ith in seven days a fte r the rece ip t by h im o f an o rde r, in w r it ing to th is e f fec t f rom the C om pany and sha ll p roceed w ith the sam e w ith due exped it ion and w ithou t de lay . In case the con trac to r fa ils to com m ence / re fuse the w ork , the C om pany sha ll rese rve the r igh t to te rm ina te the con trac t and the ea rnes t m oney so depos ited by the con trac to r w ill be fo r fe ited .

3 .06 The tendere r w ill quo te fo r a ll the jobs cove red by the tender as pe r schedu le - I I .

The transporta t ion ra tes fo r the s labs as ind ica ted in S chedu le - I I , fo r w h ich m ovem en t p lan has no t been g iven a re a lso to be quo ted . Th is is requ ired to w ork ou t the e ffec t ive ra te o f the las t s lab o f m ovem en t p lan and a lso a t any la te r da te the re m ay be requ irem en t fo r m ovem en t in these s labs depen d ing on the m arke t ing s itua t ion / d irec t ives o f G overnm en t. Tendere rs no t quo t ing the ra tes o f a ll the s labs a re liab le to be re jec ted .

4 .0 V A L ID ITY O F TE N D E R

4 .01 A ny tender :

i) W h ich con ta ins va r ia t ions from N FL ’s te rm s . ii) W h ich con ta ins a cond it iona l o f fe r , o r

W h ich fa ils to p rov ide requ ired in fo rm a tion o r o the rw ise is incom p le te , o r W h ich is no t accom pan ied w ith requ is ite E a rnes t M oney D epos it , and o the r docum en ts as ind ica ted a t P a ra 3 .00 in the ins truc t ions to the tendere r sha ll be liab le to be re jec ted .

4 .02 The accep tance o f tende r w ill so le ly res t w ith the C om pany , w h ich does no t b ind

itse lf to accep t the low es t tender and fu r the r rese rves the r igh t:

i) to re jec t any o r a ll tende rs o r ii) to sp lit up the w ork am ongs t tw o o r m ore pa rt ies o r iii) to accep t the w ork in pa rt and no t in its en t ire ty if cons ide red exped ien t

w ithou t ass ign ing any reason o r g iv ing any exp lana t ion the re fo re . iv ) A s fa r as poss ib le no nego t ia t ions w ill be conduc ted . H ow ever, the

C om pany rese rves the r igh t to nego t ia te fo r rev is ion o f ra tes dow nw ards if the C om pany fee ls tha t ra tes so rece ived a re on the h ighe r s ide .

iv ) I f a tendere r happens to be the dea le r / p r iva te godow n opera to r o f N FL and com es to the s tage o f aw ard o f con trac t and if such a con trac to r does no t fo llow the ins truc t ions g iven by dea ling o ff ic ia ls o r engages in any un law fu l ac t then N F L rese rves the r igh t to te rm ina te the con trac t and the dea le rsh ip o f such a tendere r / con trac t o f P G .

5 .00 P E R IO D O F C O N TR A C T

5 .01 The con trac t w ill be va lid fo r a pe r iod o f tw o yea rs , f rom the da te o f aw ard .

H ow ever the con trac t m ay be ex tended fo r fu r the r th ree m on ths o r pa rt the reo f, on the sam e ra tes , te rm s and cond it ions , w ith the m u tua l consen t o f the con trac to r and the C om pany . H ow ever, the C om pany sha ll be en t it led to te rm ina te th e con trac t ea r lie r than one yea r w ithou t any no t ice if in the op in ion o f the C om pany ,


the pe rfo rm ance o f the con trac t is no t sa t is fac to ry , con trac to r engages in any un law fu l ac t, o r due to any o the r reasons , a t the so le d isc re t ion o f the com pany .

5 .02 A ny inc rease o r decrease in the p r ice o f d iese l ra tes sha ll be ad jus ted on the bas is o f one lit re equa l to 4 K m / 10 M Ts., w h ich m eans fo r eve ry 40 pa ise inc rease / dec rease in d iese l p r ice , one pa isa pe r K M / M T w ill be a llow ed in case o f inc rease and w ill be reduced in case o f reduc t ion . The inc rease o r decrease sha ll be gove rned on qua rte r ly bas is i.e . , the inc rease o r decrease du r ing one qua rte r sha ll be accoun ted fo r in the succeed ing qua rte r . (The fo rm u la is based on the truck load o f 10 M ts ., w h ich has been taken fo r the A dm in is tra t ive conven ience and has no th ing to do w ith M o to r V eh ic le A c t (M V A ). The con trac to r has to fo llow M V A and load ing in each truck has to be as pe r the laden capac ity app roved and reg is te red .

The above fo rm u la sha ll be app licab le un ifo rm ly fo r t ruck ope ra to rs un ions / t ransport coopera t ives and a ll o the r tendere rs du r ing the con trac t pe r iod o r ex tended pe r iod o f con trac t.

6 .00 E A R N E S T M O N E Y 6 .01 Tendere r shou ld m ake a depos it o f R s . 25 ,000 / - by w ay o f dem and d ra ft tow ards

E arnes t M oney . The dem and d ra ft shou ld be d raw n in favou r o f N a t iona l Fe rt ilize rs L im ited payab le a t B hopa l . E a rnes t m oney sha ll no t be accep ted in any fo rm o the r than tha t spec if ied above and tenders no t accom pan ied by E arnes t M oney , as above a re liab le to be re jec ted . In case the tender docum en t has been dow n loaded from the w ebs ite o f the com pany , then the cos t o f the tender fo rm i.e . , R s . 250 /- (R upees tw o hundred and f if ty on ly ) is a lso to be inc luded in the E M D d ra ft .

6 .02 N o in te res t w ill be payab le on the E arnes t M oney depos it . The E arnes t M oney D epos it w ill be re funded to the unsuccess fu l tende re r / s w ith in a pe r iod o f th ir ty days from the da te o f open ing o f tende rs .

7 .00 S E C U R ITY D E P O S IT 7 .01 The success fu l tende re rs sha ll, w ith in f if teen days o f rece ip t o f o f fe r le t te r / LO I

depos it w ith the C om pany the S ecu r ity D epos it fo r the due and fa ith fu l pe r fo rm ance o f the con trac t depend ing upon the ca tego ry , as ind ica ted be low in w h ich the rake po in t fa lls fo r w h ich the tender is be ing subm it ted .

C atego ry Ten ta tive C ontrac t va lue S ecurity

D epos it C ategory ‘A ’ up to R s 25 lac R s. 1 .0 lac .

C ategory ‘B ’ M ore than 25 lac and up to 50 lac R s. 2 .0 lac .

C ategory ‘C ’ M ore than 50 lac and up to 75 lac R s. 3 .0 lac .

C ategory ‘D ’ M ore than 75 lac R s . 5 .0 lac .


The S ecur ity D epos it is to be subm it ted e ithe r by w ay o f D em and D ra ft o r in the fo rm o f B ank G uaran tee o f a N a t iona lized / S chedu led bank on the p ro fo rm a p resc r ibed by the C om pany be fo re he is a llow ed to execu te the con trac t and com m ence w ork . I f the con trac to r fa ils to depos it th is am oun t o f S ecu r ity D epos it w ith in the s t ipu la ted t im e w h ich sha ll inc lude any ex tens ion g ran ted by the C om pany a t its ow n d isc re t ion , the E arnes t M oney depos ited by the ten dere r sha ll s tand fo r fe ited as and by w ay o f liqu ida ted dam ages and accep tance o f h is tender sha ll s tand w ithd raw n . The C om pany sha ll rese rve in such an even t, the r igh t to accep t any tender w h ich is cons ide red su itab le .

7 .02 The secu r ity depos it fu rn ished by the con trac to r sha ll ca rry no in te res t. 7 .03 The secu r ity depos it sha ll rem a in a t the en t ire d isposa l o f the C om pany as the

secu r ity fo r the sa t is fac to ry execu t ion and com p le t ion o f the w ork in acco rdance w ith the te rm s and cond it ions o f the con trac t. The C om pany sha ll be a t libe r ty to deduc t and app rop r ia te from the secu r ity depos it such losses , dam ages , pena lt ies and dues as m ay be payab le by the con trac to r under the con trac t and the am oun t by w h ich the secu r ity depos it is reduced by such app rop r ia t ion w ill be m ade good by fu r the r deduc t ion from the con trac to r ’s subsequen t in te r im b ills un t il the secu r ity depos it is res to red to its fu ll lim it m en t ioned as in c lause 7 .01 above .

7 .04 I f the con trac to r had p rev ious ly he ld any con trac t and fu rn ished secu r ity depos it

w ith the C om pany , the sam e sha ll no t be ad jus ted aga ins t th is tender and a fresh secu r ity depos it w ill be requ ired to be fu rn ished .

7 .05 O n sa t is fac to ry pe r fo rm ance and com p le t ion o f the con trac t, in a ll respec ts , and

upon re tu rn in good cond it ion o f any p rope rty be long ing to the C om pany , w h ich m ay have been issued to the con trac to r , the secu r ity depos it w ill be re tu rned to the con trac to r on the p resen ta t ion o f N O D E M A N D ce rt if ica te from the S ta te M anager o f N a t iona l Fe rt ilize rs L im ited .

8 .00 P E R FO R M A N C E / TE R M IN A T IO N O F TH E C O N TR A C T

8 .01 I f the con trac to r is unab le o r fa ils o r neg lec ts to execu te the w ork in te rm s o f the

con trac t, concea l o r subm it any fa lse docum en ts / in fo rm a tion , the C om pany sha ll have the op t ion to : a ) Te rm ina te the con trac t, and b ) G e t the w ork done by th ird pa rty a t the r isk and cos t o f the con trac to r , and c ) The loss so su ffe red by the C om pany due to such neg lec t o r fa ilu re sha ll

be recove red from E M D / S D .

8 .02 In case it is found tha t the in fo rm a tion fu rn ished by the con trac to r rega rd ing the pas t T ransporta t ion expe r ience / R ake hand ling expe r ience , and o r con ten ts o f any docum en ts e tc . , a re found fa lse , com pany m ay te rm ina te the con trac t w ithou t g iv ing any no t ice .

8 .03 The transport con trac to r w ill have to transport the fe r t ilize rs w ithou t any trans -sh ipm en t, fa iling w h ich a pena lty o f R s . 500 /- pe r t ruck w ill be im posed .


9 .00 A S S IG N M E N T O R S U B LE TT IN G TH E C O N TR A C T .

The con trac to r sha ll no t ass ign o r sub le t the con trac t o r any pa rt the reo f o r a llow any pe rson to becom e in te res ted the re in in any m anner w ha tsoeve r w ithou t any p r io r consen t in w r it ing o f the C om pany . The pe rm it ted sub le tt ing o r ass ignm en t o f w o rk by the con trac to r sha ll no t es tab lish any con trac tua l re la t ionsh ip be tw een the subcon trac to r and the C om pany and sha ll no t re lease the con trac to r o f any respons ib ility unde r the con trac t. The con trac to r sha ll be respons ib le fo r a ll the ac ts , deed , de fau lts , and neg lec ts o f the sub -con trac to r o r agen t as if the ac ts , deed , de fau lts , and neg lec t w ere o f the con trac to r .

10 .0 V O L U M E O F W O R K :

10 .01 Ten ta t ive quan t ity like ly to be hand led and transported from the K H A R S IA

rake po in t / w a rehouses sha ll be as under.

1 ) R ake hand ling 55000 .00 M T U n load ing in loca l W are house 11000 .00 M T

Load ing from W arehouse 0 .00 M T U n load ing a t ou ts ta t ion W H 19250 .00 M T

2 ) T ransporta t ion i) F rom R ake P o in t 55000 .00 M T

ii) F rom W arehouse 0 .00 M T Tenta tive C ontrac t V a lue (Lac R s .) 140 .32 3) TE N TA TIV E M O V E M E N T P LA N IN D IFFE R E N T S LA B S FO R R A K E P O IN T K H A R S IA FO R TW O Y E A R S

S . N o. D istance ( K M ) Q uantity (M T) 1 0-15 21000 2 16-25 0 3 26-50 20300 4 51-75 12000 5 76-100 1700 6 101-150 0 7 151-200 0 8 > 200 0

Total 55000


4) DESTINATIONWISE/DISTRICTWISE/DISTANCEWISE TENTATIVE MOVEMENT PLAN FOR RAKE POINT KHARSIA FOR TWO YEARS

S R . N O . D E S TIN A TIO N D IS TR IC T

D IS TA N C E IN K M Q TY .(M T)

1 K H A R S IA R A IG A R H 1 5 2 1 0 0 0 2 D A B H A R A JA N JG IR 2 7 2 5 0 0 3 S A K TI - - -d 0 --- 2 8 5 0 0 0 4 R A IG A R H R A IG A R H 3 9 1 0 0 0 0 5 G H A R G H O R A --d o -- 4 5 2 8 0 0 6 D H A R A M JA IGA R H --d o -- 6 2 1 6 0 0 7 B A R EM K ELA --d o -- 7 0 3 4 0 0 8 S A R A N G A R H --- -D O ---- 7 2 7 0 0 0 9 P A TH A LG A O N JA S H P U R 9 9 1 7 0 0

10 11 12 13 14 15 16 17 18 19 20

TO TA L 55000

10 .02 N o guaran tee sha ll be g iven as to any de f in ite vo lum e o f w ork , w h ich w ill be

en trus ted to the con trac to r a t any t im e o r du r ing the pe r iod o f con trac t. To ta l quan t ity /des t ina t ion w ise quan t ity a re es t im a tes on ly w h ich m ay inc rease o r decrease depend ing on m arke t s itua t ion .N um ber o f des t ina t ions m ay a lso inc rease o r decrease depend ing on s itua t ion . N o gua ran tee sha ll be g iven fo r adherence to above m en tioned ten ta t ive /es t im a ted m ovem en t p lan .

10 .03 The transport con trac to r w ill have to supp ly su ff ic ien t num ber o f t rucks pe r day as requ ired du r ing the pe r iod o f hand ling , w ith in the s t ipu la ted t im e , fa iling w h ich the consequences the reo f w ill res t en t ire ly w ith the con trac to r .

10 .04 N o de ten t ion cha rges fo r t rucks , e ithe r a t rake p o in ts o r any godow ns sha ll be payab le by the C om pany under any c ircum stances w ha tsoeve r. N o un load ing cha rges a t des t ina t ion w ill be en te r ta ined .

11 .00 IN D E M N ITY W ithou t p re jud ice to any o the r p rov is ions in these cond it ions , the con trac to r sha ll be bound to keep the C om pany o r any rep resen ta t ive o r em p loyee o f the C om pany fu lly indem n if ied aga ins t any ac t ion , c la im , o r p roceed ings under the p rov is ions o f any ru les , regu la t ions , bye law s , no t if ica t ions , d irec t ions o r o rde r hav ing the fo rce o f law fo r any th ing done o r om it ted to be done by the con trac to r in con traven t ion o f such p rov is ions , e tc . fo r the in fr ingem en t o r v io la t ion the reo f by h im in the cou rse o f the execu t ion o r com p le t ion o f the w ork under the con trac t.


12 .00 TR A N S P O R TA TIO N FR O M R A IL W A Y S TA T IO N .

The transport con trac to r w ill unde rtake the job o f ope ra t ion a t R a ilw ay s ta t ion s ta r t ing from un load ing from the w agons up to load ing in to the trucks . N o H undekar i cha rges w ill be pa id . The transport con trac to r w ill be respons ib le fo r any dem urrage / w harfage cha rges o r any o the r re la ted cha rges as m ay be im posed by the ra ilw ays .

12 .01 The con trac to r w ill have to subm it the acknow ledgem en t o f cons ignee w ith in 30 days from the da te o f d ispa tch o f m a te r ia l in o rde r to assu re tha t m a te r ia l is de live red to co rrec t cons ignee fo r the sa t is fac t ion o f the C om pany . In case o f fa ilu re to subm it the acknow ledgem en t, the C om pany m ay a t its d isc re t ion , cha rge pena lty @ R s . 100 /- pe r t ruck pe r w eek fo r the de lay in subm it t ing the acknow ledgem en t fo r m a te r ia l so de live red to the m ax im um o f the va lue o f m a te r ia l.

12 .02 The con trac to r o r the ir au tho r ized rep resen ta t ive sha ll rem a in in cons tan t touch w ith N FL ’s loca l o f f ice rep resen ta t ive fo r in fo rm a tion rega rd ing the a rr iva l o f any rake / w agon e tc a t the rake po in t.

12 .03 B efo re the com m encem en t o f un load ing o f m a te r ia l f rom the w agons , the con trac to rs o r the ir au tho r ized rep resen ta t ive a long w ith N FL ’s rep resen ta t ive sha ll check the in tac tness o f sea ls o f w agons and sha ll repo rt the m a tte r to the ra ilw ays if the sea ls a re found tam pered w ith o r b roken .

12 .04 In the even t o f inc lem en t w ea the r, the con trac to r sha ll m ake adequa te a rrangem en t fo r ta rpau lins to avo id dam age o f m a te r ia l.

12 .05 The con trac to r sha ll p repa re w agon w ise s ta tem en t o f m a te r ia l rece ived a t rake po in t and truck w ise de ta ils o f m a te r ia l t ransported in the p resc r ibed P erfo rm a ( to be p rov ided by the N FL la te r on ), as pe r d ispa tch p lan g iven by N FL o ff ic ia ls .

12 .06 The con trac to r sha ll ensu re tha t no hooks a re used by h is w orkm en du r ing un load ing / load ing and s tack ing p rocess , o the rw ise , a ll sho rtages and cos t o f dam aged bags / cos t o f re -bagg ing e tc . , occu rr ing due to cu t & to rn bags w ill be booked to con trac to r .

12 .07 The con trac to r sha ll a rrange to co llec t a ll the sw eep ing from w agons and p la t fo rm and the sam e sha ll be s to red in godow n(s ) sepa ra te ly on w e ighm en t bas is . The w e ighm en t sha ll be go t done in the p resence o f N FL rep resen ta t ive .

12 .08 I t w ill be the respons ib ility o f the con trac to r to p roduce p roo f o f sho rtage o f bags in sea led in tac t w agons . Jo in t inspec t ion repo rt s igned by rep resen ta t ive o f the C om pany , t ransport con trac to r and goods c le rk o r any respons ib le ra ilw ays o ff ic ia l, w here app licab le w ill be the bas is fo r f ix ing respons ib ility on the con trac to r .

12 .09 In case trans it sho rtage o f m iss ing w agon (s ) is no t iced by the con trac to r , he sha ll have to repo rt the m a tte r to the conce rned ra ilw ay au tho r ity and ob ta in necessa ry ce r t if ica te from them fo r p re fe rr ing c la im s w ith the ra ilw ay on th is accoun t.

12 .10 The con trac to r sha ll m ake necessa ry a rrangem en t fo r sa fe cus tody and secu r ity o f the m a te r ia l t ill its c lea rance from ra ilw ay p rem ises . A ny p ilfe rage / the ft o f the m a te r ia l w ill be to the con trac to r ’s accoun t.

12 .11 The con trac to r sha ll be so le ly respons ib le fo r sa fe cus tody o f N FL 's fe r t ilize rs a t the p la t fo rm t ill the m a te r ia l is supp lied to the cons ignee . In case o f any loss / dam ages o r sho rtage is found , the recove ry from the con trac to r sha ll be e ffec ted a t the pr ice f ixed by G overnm en t O f Ind ia , under N ew P r ic ing S chem e (N P S ) in case


o f U rea , C om pany invo ice p r ice in case o f P oo l U rea and M R P p lus subs idy in case o f decon tro lled fe r t ilize rs a fte r ad jus tm en t o f rece ip t if any from under w r ite rs . In add it ion to the above the C om pany sha ll rese rve the r ig h t to ins t itu te any c r im ina l o r c iv il p roceed ings in app rop r ia te cases .

13 .00 C O N TR A C TO R TO C O M P LY W ITH A LL TH E LA W S .

The con trac to r sha ll be respons ib le to secu re com p liance w ith a ll C en tra l and S ta te law s as w e ll as the ru les , regu la t ions , bye - law s and o rde rs o f the loca l au tho r it ies and s ta tua ry bod ies as m ay be in fo rce from t im e to t im e . Q uan t ity to be ca rr ied pe r truck w ill be in acco rdance w ith regu la t ion o f M o to r V eh ic le A c t as app licab le from t im e to t im e .

14 .00 D E C LA R A TIO N O F TE N D E R E S ’S R E LA T IO N W ITH C O M P A N Y E M P LO Y E E . S hou ld a tendere r o r con trac to r have a re la t ion o r re la t ionsh ip w ith any em p loyee o f the C om pany o r in the case o f f irm o r C om pany o f con trac to rs one o r m ore o f its sha reho lde rs have re la t ions w ith an em p loyee o f N FL the sam e s ha ll be dec la red a t the t im e o f subm iss ion o f the tender fa iling w h ich the C om pany m ay in its so le d isc re t ion re jec t the tender o r resc ind the con trac t ( tende r) in te rm s o f the p rov is ion o f c lause -8

15 .00 C O N TR A C TO R TO E X E C U TE A G R E E M E N T.

The success fu l tende re r sha ll be requ ired to execu te an ag reem en t in the p resc r ibed p ro fo rm a w ith the C om pany w ith in 7 (seven) days o f the rece ip t o f the le t te r o f o f fe r / LO I and accep tance o f the sam e fo r ca rry ing ou t the w ork acco rd ing to the genera l and spec ia l cond it ions o f con trac t spec if ied in the Tender D ocum en t. The con trac t sha ll be p resum ed to be e ffec t ive from the da te o f issue o f le t te r accep t ing the tende r. The Tender D ocum en t, Le tte r o f A ccep tance and o the r co rrespondence be tw een the C om pany and the te ndere rs sha ll fo rm pa rt o f the con trac t.

16 .00 C O M P E N S A TIO N FO R N O N -C O M M E N C E M E N T O R D E LA Y IN C O M P LE T IO N O F W O R K . T im e sha ll be rega rded as the essence o f con trac t and fa ilu re on the pa rt o f the con trac to r to s ta r t the w ork on s t ipu la ted da te o r to supp ly su ff ic ien t num ber o f t rucks as pe r c lause N o . 10 .03 sha ll en t it le the C om pany to the fo llow ing : - i) S top reques t ing any trucks from the con trac to r fo r such pe r iod as deem ed

necessa ry by the C om pany . ii) G e t the w ork done th rough any o the r pa rty a t the r isk and the cos t o f the

con trac to r . o r iii) R ecove ry o f R s . 300 /- pe r t ruck pe r day as liqu ida ted dam ages from the

pend ing inden ts t ill they a re execu ted . iv ) The con trac to r sha ll have no c la im fo r any in te res t w ith respec t to any de lay

in paym en t o f h is in te r im o r f ina l b ills o r re fund o f secu r ity depos it o r in respec t o f am oun ts w h ich m ay be in N FL 's hands ow ing to d ispu te be tw een the N FL and the con trac to r .

17 .00 C O M P A N Y IS N O T R E S P O N S IB LE FO R C O N TR A C TO R S E M P LO Y E E S . The con trac to r m ay em p loy such num ber o f em p loyees as he m ay th ink f it fo r due d ischa rge o f the con trac t and the pe rsons so em p loyed by h im sha ll be the em p loyees o f the con trac to r fo r a ll pu rposes w ha tsoeve r, and sha ll no t be deem ed


to be in the em p loym en t o f the C om pany (N FL) m ere ly if any ins truc t ion is issued to h im by D is tr ic t In -cha rge / A rea M anager / S ta te M anager fo r due d ischa rge o f the con trac t.

18 .00 IN S P E C T IO N The con trac to r sha ll a t a ll t im e m ake ava ilab le fo r inspec t ion the C om pany o r its rep resen ta t ive the trucks ca rry ing the m a te r ia l an d reco rds pe rta in ing to the sam e. The C om pany and its rep resen ta t ive sha ll a t a ll t im e rese rve the r igh t to en te r in to o r s top any lo rry ca rry ing fe r t ilize r to check the quan t ity & qua lity if in the ir op in ion so requ ired . The con trac to r sha ll p rov ide a ll ass is tance to ca rry ou t such job as des ired by the C om pany o r its rep resen ta t ive .

19 .00 S U M S P A Y A B LE B Y W A Y O F C O M P E N S A TIO N W ITH O U T R E FE R E N C E TO A C TU A L LO S S . A ll sum s payab le by w ay o f com pensa t ion under any o f the cond it ions sha ll be cons ide red as reasonab le com pensa t ion to be app lied to the use o f N FL w ithou t re fe rence to the ac tua l loss o r dam age sus ta ined and w he the r o r no t any dam age sha ll have been sus ta ined .

20 .00 IN C O N V E N IE N C E TO TH E P U B L IC The con trac to r sha ll no t depos it the m a te r ia l on an y s ite , w h ich m ay cause inconven ience to the pub lic . S ta te M anager, N FL m ay d irec t the con trac to r to rem ove any m a te r ia l, w h ich a re cons ide red by h im to be o f danger o r inconven ien t to the pub lic o r cause these to be rem oved a t con trac to r ’s cos t.

21 .00 C O N TR A C TO R TO B E L IA B LE FO R A LL TA X E S E TC . The ra tes sha ll inc lude a ll taxes , lev ies bu t exc lus ive o f S e rv ice Tax on T ransporta t ion and w ou ld inc lude com prehens ive insu rance cha rge on veh ic les and a ll G ov t. cha rges such as R oad taxes , taxes if any on in te r - s ta te m ovem en t o f t rucks e tc . , and no inc rease in ra tes w ou ld be pe rm iss ib le in the even t o f inc rease in such cha rges . The con trac to r sha ll indem n ify the C om pany aga ins t levy o f any taxes / cha rges e tc . , im posed by the G ov t. o r any au tho r ity w h ich a re in ex is tence a t the t im e o f subm iss ion o f tende r and a lso fu tu re s ta tu to ry lev ies and the C on trac to r fa iled to depos it the sam e. The C om pany sha ll have the r igh t to recove r the to ta l am oun t o f tax so assessed inc lud ing lit iga t ion expenses from con trac to r 's b ills / secu r ity depos it . I t w ill be the respons ib ility o f the C om pany to pay the S erv ice Tax on transporta t ion .

22 .00 TE R M IN A T IO N O F TH E C O N TR A C T O W IN G D E FA U LT O F C O N TR A C TO R . 22 .01 I f the con trac to r shou ld :-

i) B ecom e bankrup t o r inso lven t, o r goes in to liqu ida t ion , o r ii) M ake an a rrangem en t o r ass ignm en t in favou r o f h is c red ito rs o r ag ree to

ca rry ou t the con trac t under a com m ittee o f inspec t ion o f h is c red ito rs , o r iii) B e ing a C om pany o r co rpo ra t ion , go in to liqu ida t ion (o the r than a vo lun ta ry

liqu ida t ion fo r the pu rpose o f am a lgam ation o r recons truc t ion ) o r iv ) A ss ign the con trac t o r any pa rt the reo f o the rw ise than as p rov ided in c lause

N o . 9 .00 o f these cond it ions , o r v ) A bandons the con trac t, o r v i) P e rs is ten t ly d is rega rd the ins truc t ions o f the M anager o r con travene any

p rov is ion o f the con trac t o r


v ii) Fa il to adhere to the ag reed p rog ram o f w ork , o r v iii) P rom ise , o f fe r to g ive any b r ibe , com m iss ion , g if t o r advan tage e ithe r h im se lf o r

th rough h is pa rtne r , agen t o r se rvan t, to any o ff ice r o r em p loyee o f N FL o r to any pe rson on h is o r on the ir beha lf in re la t ion to the execu t ion o f th is o r any con trac t w ith N FL then in any o f the sa id cause , S ta te M anager, on beha lf o f N FL m ay se rve the con trac to r w ith a no t ice in w r it ing to tha t e f fec t. I f the con trac to r does no t w ith in 7 days a fte r the de live ry to h im o f such no t ice , p roceed to m ake good h is de fau lt , in so fa r as the sam e is capab le o f be ing m ade good , and ca rry on the w ork o r com p ly w ith such d irec t ions as a fo resa id to the en t ire sa t is fac t ion o f the C om pany . The S ta te M anager o f N FL sha ll be en t it led , a f te r g iv ing 48 hou rs no t ice in w r it ing under the hand o f the M anager, to rem ove the con trac to r f rom the w ho le o r any po rt ion o r po rt ions (as m ay be spec if ied in such no t ice ) o f the w orks w ithou t the reby avo id ing the con trac t o r re leas ing the con trac to r f rom any o f h is ob liga t ions o r liab ilit ies under the con trac t and adop t any o r seve ra l o f the fo llow ing cou rses .

a . To resc ind the con trac t o f w h ich resc iss ion no t ice in w r it ing to the con trac to r under the hand o f M anager sha ll be conc lus ive ev idence , in w h ich case the secu r ity depos it o f the con trac to r sha ll s tand fo r fe ited to N FL w ithou t p re jud ice to N FL ’s r igh t to recove r from the con trac to r any am oun t by w h ich the cos t o f com p le t ing the w ork by any o the r agency sha ll exceed the va lue o f the con trac t o r

b . To ca rry ou t the w ork , o r any pa rt the reo f, by the em p loym en t o f the requ ired labour and m a te r ia ls the cos t o f w h ich sha ll inc lude superv is ion and a ll inc iden ta l cha rges , and to deb it the con trac to r w ith such cos ts , the am oun t o f w h ich as ce rt if ied by the S ta te M anager, N FL sha ll be f ina l and b ind ing upon the con trac to r , and to c red it the con trac to r w ith the va lue o f the w ork done as if the w ork has been ca rr ied ou t by the con trac to r under the te rm s o f the con t rac t and the ce rt if ica te o f the M anager, in respec t o f the am oun t to be c red ited to con trac to r sha ll be f ina l and b ind ing upon the con trac to r o r

c . To m easure up the w ork execu ted by the con trac to r and to ge t the rem a in ing w ork com p le ted by ano the r pa rty a t the r isk and expense o f the con trac to r in a ll respec ts in w h ich case any expenses tha t m ay be incu rred in excess o f the sum w h ich w ou ld have been to the con trac to r if the w ork had been ca rr ied ou t by h im under the te rm s o f the con trac t. The am oun t o f such excess , as ce r t if ied by the M anager sha ll be f ina l and b ind ing upon the con trac to r and sha ll be bo rne and pa id by the con trac to r and m ay be deduc ted from the m oneys due to h im by N FL under the con trac t o r o the rw ise from h is secu r ity depos it , p rov ided a lw ay s tha t in any case in w h ich any o f the pow ers con fe rred upon N FL by sub c lause 22 .01 o f c lause 22 .00 he reo f a re no t exe rc ised , the non exe rc ise the reo f sha ll no t cons t itu te a w a ive r o f any o f the cond it ions he reo f and such pow ers sha ll no t be exe rc isab le in the even t o f any fu tu re case o f de fau lt by the con trac to r fo r w h ich h is liab ility fo r pas t and fu tu re rem a in una ffec ted .

23 .00 R IG H T O F C O M P A N Y A FTE R R E S C IS S IO N O F C O N TR A C T O W IN G TO

D E FA U LT O F C O N TR A C TO R : In the even t o f any o r seve ra l o f the cou rses , re fe rred to in sub c lause 22 .01 o f th is c lause be ing adop ted :

a ) C on trac to r sha ll have no c la im to com pensa t ion fo r any loss sus ta ined by h im by reason o f h is hav ing pu rchased any m a te r ia ls o r en te red in to any com m itm en ts o r m ade any advances on accoun t o f o r fo r the pe rfo rm ance o f the con trac t and con trac to r sha ll no t be en t it led to recove r o r be pa id any sum fo r any w ork the re to


ac tua lly pe rfo rm ed under the con trac t un less and un t il the M anager sha ll have ce rt if ied the pe rfo rm ance o f such w ork and the va lue payab le in respec t the reo f and the con trac to r sha ll on ly be en t it led to be pa id the va lue so ce rt if ied .

b ) N FL sha ll no t be liab le to pay to the con trac to r any m oneys on accoun t o f con trac t un t il the exp iry o f the pe r iod o f con trac t and the rea fte r a ll o the r expenses incu rred by N FL have been asce rta ined and the am oun t the reo f ce r t if ied by the S ta te M anager. The con trac to r then sha ll be en t it led to rece ive on ly such sum o r sum s ( if any ) as the S ta te M anager, m ay ce rt ify as due to h im upon due com p le t ion by h im a fte r deduc t ing the sa id am oun t, bu t if such am oun t exceeds the sum w h ich w ou ld have been payab le to the con trac to r , then the con trac to r sha ll, upon dem and pay to N FL the am oun t o f such expenses o r it sha ll be deem ed as a deb t payab le by the con trac to r to N FL and sha ll be recove rab le acco rd ing ly .

24 .0 M A TTE R S F IN A LLY D E TE R M IN E D B Y N FL .

A ll d ispu tes o r d if fe rences o f any k ind w ha tsoeve r a r is ing ou t o f o r in connec t ion w ith the con trac t du r ing the p rog ress o f the w ork o r a f te r the com p le t ion and w he the r be fo re o r a f te r the de te rm ina t ion o f the con trac t, sha ll be re fe rred by the con trac to r to Zona l M anager/S ta te M anager w hose dec is ion sha ll be f ina l and b ind ing . The pe rfo rm ance o f the con trac t sha ll no t be s topped by the con trac to r due to the reason tha t any d ispu te , c la im o r d if fe rences is pend ing w ith the Zona l M anager/S ta te M anager o r any C ourt o r A rb itra to r .

25 .0 S E TTLE M E N T O F D IS P U TE S E xcep t w here o the rw ise p rov ided in the con trac t a ll m a tte rs , ques t ions , d ispu tes o r d if fe rences w ha tsoeve r, w h ich sha ll a t any t im e a r ise be tw een the pa rt ies he re to , touch ing the cons truc t ion , m ean ing , ope ra t ion o r e f fec t o f the con trac t, o r ou t o f the m a tte rs re la t ing to the con trac t o r b reach the reo f, o r the respec t ive r igh ts o r liab ilit ies o f the pa rt ies , w he the r du r ing o r a f te r com p le t ion o f w o rks o r w he the r be fo re o r a f te r te rm ina t ion sha ll a f te r w r it ten no t ice by e ithe r pa rty to the con trac t be re fe rred to the so le a rb itra t ion o f D irec to r (M arke t ing ) , N a t iona l Fe rt ilize rs L im ited o r h is /he r nom inee . The A rb itra t ion p roceed ings sha ll be gove rned by the A rb itra t ion & C onc ilia t ion A c t, 1996 o r any s ta tu to ry m od if ica t ion o r re -enac tm en t the reo f and the ru les m ade the re under. I f the a rb itra to r to w hom m atte r is re fe rred , vaca tes h is /he r o f f ice by any reason w ha tsoeve r then the nex t a rb it ra to r so appo in ted by the au tho r ity re fe rred above m ay s ta r t the p roceed ings from w here h is p re decesso r le f t o r a t any such s tage he m ay deem f it . ”

I t is ag reed by and be tw een the pa rt ies tha t in case a re fe rence is m ade to the A rb itra to r o r the A rb itra l T r ibuna l fo r the pu rpose o f reso lv ing the d ispu tes /d if fe rences a r is ing ou t o f the con trac t by and be tw een the pa rt ies he re to , the A rb itra to r o r the A rb itra l T r ibuna l sha ll no t aw ard in te res t on the aw arded am oun t m ore than the ra te S B I P LR /B ase R a te app licab le to N FL on the da te o f aw ard o f con trac t.

The venue o f a rb it ra t ion p roceed ings sha ll be a t D e lh i on ly .

JU R IS D IC T IO N O F C O U R TS :


N otw iths tand ing , any o the r C ourt o r C ourts hav ing ju r isd ic t ion to dec ide the ques t ion (s ) fo rm ing sub jec t m a tte r o f a su it , any and a ll ac t ions and p roceed ings a r is ing ou t o f o r re la t ing to the con trac t ( inc lud ing any a rb itra t ion in te rm s the reo f) sha ll lie on ly in the cou rt o f a com pe ten t c iv il ju r isd ic t ion in th is beha lf a t D e lh i and on ly the sa id C ourt (s ) sha ll have ju r isd ic t ion to en te r ta in and try such ac t ion (s ) and /o r p roceed ing (s ) to the exc lus ion o f a ll o the r C ourts .

26 .0 FO R C E M A JE U R E . N e ithe r the C om pany no r the con trac to r sha ll be cons ide red in de fau lt in pe rfo rm ance o f its / h is ob liga t ions under th is con trac t if such pe rfo rm ance is p reven ted o r de layed because o f w ar, hos t ilit ies , revo lu t ion , c iv il com m otion , s tr ike , ep idem ic , acc iden t, f ire , w ind , f lood , ea rthquake , o r because o f any levy , o rde r p roc lam ation , regu la t ion o r o rd inance o f any G overnm en t o r o f any subd iv is ion the reo f o r because o f any ac t o f G od .

27 .0 TE R M S O F P A Y M E N T The b ills o f con trac to r sha ll be se tt led w ith in a pe r iod o f th ir ty days from the da te o f subm iss ion the reo f if they a re in acco rdance w ith the te rm s o f the con trac t. The C om pany m ay dem and any de ta ils , c la r if ica t ions e tc . be fo re pass ing o f the b ills and re lease o f paym en t. D is tances ve r if ied by the com m ittee o f N FL , f rom va r ious s to rage loca t ions / R a ilw ays S ta t ion fo r ope ra t ions a t R a ilw ay s ta t ion w ou ld be the bas is fo r se tt ling transport b ills . W hereve r the d is tances ve r if ied by N FL ’s com m ittee a re no t ava ilab le , d is tance ce rt if ica tes issued by N a t iona l H ighw ays / S ta te H ighw ays A u tho r it ies , S ta te R oad T ransport C o rpo ra t ion , A u tom ob ile A ssoc ia t ion O f Ind ia sha ll be cons ide red as the bas is fo r re lease o f paym en t. Fo r a ll such cases A rea In -cha rge sha ll au then t ica te the d is tances . H ow ever in due cou rse fo r a ll such rake -po in ts the d is tances sha ll be ve r if ied by the com m ittee . The paym en t fo r m ovem en t o f m a te r ia l w ill be se tt led a t the Zona l O ff ice o f N FL . C on trac to r sha ll have to open accoun t w ith the b ranch o f a bank hav ing co re bank ing fac ility fo r e lec tron ic rece ip ts and paym en ts w ith in f if teen days o f aw ard o f con trac t.

28 .0 D IV E R S IO N In case , the con trac to r is d irec ted in w r it ing by an O ff ice r o f N FL and / o r the au tho r ized w arehouse in -cha rge to ca rry the m a te r ia l fu r the r to any o the r des t ina t ion a fte r reach ing the o r ig ina l des t ina t ion as pe r the D e live ry cha llan , the con trac to r , w ou ld ca rry ou t such ins truc t ions . The paym en t o f such d ive r ted de live ry o f m a te r ia l w ill be the sam e as if it is d irec t de live ry to the f ina l des t ina t ion .

29 .0 H E A D IN G S The head ings in th is docum en t a re so le ly fo r the pu rpose o f fac ilita t ing re fe rence and sha ll no t be deem ed to be pa rt the reo f o r be taken in to cons ide ra t ion in the in te rp re ta t ion o r cons truc t ion o f th is docum en t.

30 .0 The con trac to r sha ll dec ide in consu lta t ion w ith the N FL rep resen ta t ive num ber o f t rucks o r labou r to be em p loyed to ca rry ou t the job under the con trac t. N o -c la im sha ll be m ade by the transpo rt con trac to r aga ins t -N FL due to non -u t iliza t ion o f the w ho le o r any po rt ion o f the num ber o f t rucks o rde red by the N FL o r fo r de lay in de live r ing the m a te r ia l the reo f due to any lab our d is tu rbance such as s tr ike , lockou t, go s low w ha tsoeve r beyond the con tro l o f N FL .


31 .0 C on trac to r as N FL dea ler and o r P G O pera to r

Those con trac to rs , w ho happen to be the dea le rs and / o r P G opera to rs o f N FL sha ll unde r no c ircum stances m isuse by w a y o f p r io r ity d ispa tches to them se lves o r to o the rs and sha ll fo llow the d ispa tch ins truc t ions g iven by the A rea In -cha rge . I f any such ins tance o f v io la t ion o f ins truc t ions a re found then com pany m ay te rm ina te the H & T con trac t, dea le rsh ip and P G con trac t o f such con trac to rs .


S C H E D U L E – II

R A T E S F O R H A N D L IN G O F M A T E R IA L A T R A IL H E A D / G O D O W N Zona l M an ager N ationa l F ert i l ize rs L im ited , B hopa l D ear S ir , In response to you r com m un ica t ion N o . / N IT __________ da ted 28 .09 .2015 . I /w e , M /s _________________________________ quo te ou r ra tes fo r hand ling o f fe r t ilize rs a t K H A R S IA R a il H ead / G odow n as under:- S l. N o . P a rt icu la rs R a te (R s /M T ) ( In f igu res ) ( In w ords )

1 . C om pos ite R a te (U n load ing from w agons s tack ing on the P la t fo rm , de -s tack ing and load ing in to trucks . a ) Fo r open w agons R s .________ R s .___________________

b ) Fo r c losed w agons R s .________ R s .___________________

2 . U n load ing from trucks & s tack ing a t G odow n R s .________R s.___________________

3 . D es tack ing and load ing in to trucks f rom godow ns . R s .________R s.___________________ 4 . U n load ing a t ou ts ta t ion godow ns and s tack ing . R s .________R s.___________________ 5 . S TD C harges a t G odow n R s .________R s.___________________ 6 . R econd it ion ing / ham m ering cha rges a t G odow n R s .________R s.____________________

I / w e undertake to pay a t the p r ice f ixed by G overnm en t O f Ind ia , under N ew P r ic ing S ys tem in case o f U rea , com pany invo ice p r ice in case o f P oo l U rea and M R P p lus subs idy in the case o f decon tro lled fe r t ilize rs as com pensa t ion in case the m a te r ia l is sho rt de live red a t the des t ina t ion .

In case the con trac t is aw arded e ithe r pa rt ly o r fu lly in ou r favou r, w e undertake to ca rry ou t the job fa ith fu lly and to the en t ire sa t is fac t ion o f N FL . W e w ill no t sub - le t the con trac t e ithe r pa r t ly / fu lly to any o the r pa rty .

I / w e ag ree to keep secu r ity depos it as pe r c lause N o . 7 .01 o f tende r docum en t a f te r the aw ard o f t ransport con trac t, bes ides execu t ion o f an ag reem en t on s tam p paper o f R s . 100 /- to cons t itu te a b ind ing con trac t.


I / w e have depos ited R s. 25 ,000 .00 tow ards ea rnes t m oney depos it v ide dem and D ra ft N o . __________da ted __________ in favou r o f N a tiona l Fert i l ize rs L im ited , payab le a t B hopa l . In case the con trac t is aw arded bu t no t execu ted by us , com p ly ing w ith the requ ired fo rm a lit ies I / w e ag ree fo r the ea rnes t m oney depos it fo r fe itu re .

In case o f non -fu lf illm en t o f con trac t te rm s and cond it ions , I / w e ag ree to the fo r fe itu re o f secu r ity depos it .

In case m y / ou r E a rnes t M oney D epos it / S ecu r ity D epos it s tands fo r fe ited due to above then I / w e ag ree fo r any o the r pane l ac t ion w h ich the com pany m ay deem f it .

I / w e he reby ag ree tha t I / w e w ill no t dem and (du r ing the cu rrency o f the con trac t) any inc rease in ra tes quo ted by m e / us on accoun t o f hand ling ope ra t ions inc lud ing any inc rease in w ages o f labou r e tc .

I / w e have gone th rough the tender docum en ts and I / w e he reby ag ree to ab ide by the te rm s and cond it ions .


(S ignatu re & D es ignation o f Tenderer)

(A ff ix R ubber S tam p) (O rgan iza tion A ddress)


S C H E D U L E -II R A T E S F O R T R A N S P O R T A TIO N O F M A T E R IA L F R O M R A IL H E A D / G O D O W N ZO N A L M A N A G E R N A T IO N A L FE R T IL IZE R S L IM ITE D , B H O P A L D ear S ir , In response to you r com m un ica t ion N o . / N IT ____________da ted 28 .09 .2015 , I / W e , M /s ____________________ ___ quo te ou r ra tes fo r t ransporta t ion o f fe r t ilize rs a t K H A R S IA ra il head / G odow n(s ) as under: - (A ) R a tes on S lab bas is

S r. N o .

D is tance S lab

( In K m s.)

R ates (R s /M T /K m )

In F igures In W ords

1 0 -15 (F ixed R a te ) R s .__________P M T/F la t R s .__________________________

2 16 -25 R s .__________P M T/K m R s .__________________________

3 26 -50 R s .__________P M T/K m R s .__________________________

4 51 -75 R s .__________P M T/K m R s .__________________________

5 76 -100 R s .__________P M T/K m R s .__________________________

6 101 -150 R s .__________P M T/K m R s .__________________________

7 151 -200 R s .__________P M T/K m R s .__________________________

8 201 & above R s .__________P M T/K m R s .__________________________ N ote :-“ In case there is d iscrepancy be tw een w ords and f igures o r there is

overw rit ing in f igu res the ra tes g iven in w ords sha ll be cons idered “ 1 . The transporta t ion ra te is to be ca lcu la ted fo r to ta l d is tance on the bas is o f s lab in

w h ich the des t ina t ion fa lls i.e . on d irec t s lab bas is and no t on incom e tax s lab bas is . 2 . I f the am oun t o f t ransporta t ion cha rges P M T ca lcu la ted fo r the low es t d is tance in a

pa rt icu la r s lab , a re low er than the transporta t ion cha rges P M T ca lcu la ted fo r any des t ina t ion fo r the p reced ing d is tance s lab then fo r those des t ina t ions the cha rges P M T payab le w ou ld be res tr ic ted to the low es t d is tance o f the succeed ing s lab . (A pp licab le from s lab 2 onw ards).

E X A M P LE Le t the transporta t ion ra tes fo r the s lab 101 - 150 K m = R s . 1 .80 / M T / K m

T ransporta t ion cha rges pe r M T fo r 145 K m = 145X 1 .80 = R s . 26 1 /- . Le t t ransporta t ion ra tes fo r the s lab 151 - 200 K m = R s . 1 .35 / M T / K m . T ransporta t ion cha rges pe r M T fo r 151 K m = 203 .85


In the above case the transporta t ion cha rges P M T fo r 151 K m a re low er than the cha rges fo r 145 K m . The transporta t ion cha rge s fo r the des t ina t ions o f 145 K m . sha ll be pa id @ R s . 203 .85 P M T be ing the cha rges app licab le fo r 151 K m .

Q uan t ity to be ca rr ied pe r truck w ill be in acco rdance w ith regu la t ion o f M o to r veh ic le A c t as app licab le from t im e to t im e .

I / w e undertake to pay a t the p r ice f ixed by G overnm en t O f Ind ia , under N ew P r ic ing S ys tem in case o f U rea , com pany invo ice p r ice in case o f P oo l U rea and M R P p lus subs idy in the case o f decon tro lled fe r t ilize rs . (as com pensa t ion in case the m a te r ia l is sho rt de live red a t the des t ina t ion ) .

I / w e w ill take a ll p recau t ions fo r sa fe de live ry o f cons ignm en ts a t va r ious des t ina t ions and the m a te r ia l w ill be cove red w ith ta rpau lins . W h ile the m a te r ia l is e ithe r in t rans it o r in ou r cus tody , w e sha ll no t t rans fe r the m a te r ia l f rom one truck to ano the r and w e w ill be respons ib le fo r any loss / dam age to the cons ignm en t and he reby ag ree to m ake good the losses as asce rta ined by you .

In case the con trac t is aw arded e ithe r pa rt ly o r fu lly in ou r favou r, w e undertake to ca rry ou t the job fa ith fu lly and to the en t ire sa t is fac t ion o f N FL . W e w ill no t sub - le t the con trac t e ithe r pa r t ly / fu lly to any o the r pa rty . A s and w hen w e a re no t in a pos it ion to supp ly the gua ran teed num ber o f t rucks , you w ill be a t libe r ty to ge t the job don e th rough any o the r con trac to r and recove r the add it iona l cos t incu rred by you from the b ills / secu r ity depos it .

I / w e he reby undertake to co llec t the oc tro i du ty if pa id by us from the rece ive rs o f the m a te r ia l a t the des t ina t ion , in case o f F .O .L .(sa le ) d ispa tches . Fo r s tock trans fe r the oc tro i rece ip ts w ill be subm it ted fo r re im bursem en t a t Zona l O ff ice th rough A rea O ff ice .

I / w e ag ree to keep secu r ity depos it as pe r c lause N o .7 .01 o f tende r docum en t a f te r the aw ard o f t ranspo rt con trac t, bes ides execu t ion o f an ag reem en t on s tam p paper o f R s . 100 /- to cons t itu te a b ind ing con trac t.

I / w e undertake to com p ly w ith C en tra l / S ta te ru les , regu la t ions bye - law s and o rde r o f loca l au tho r it ies and s ta tu to ry bod ies and pay a ll fees / taxes as m ay be lev iab le on accoun t o f t ransport ope ra t ions a t ou r cos t as spec if ied by the s ta te gove rnm en ts .

I / w e have depos ited R s. 25 ,000 .00 tow ards ea rnes t m oney depos it by w ay o f dem and d ra ft N o ._____________ da ted _________________ in favou r o f N ationa l Fert i l ize rs L im ited payab le a t B hopa l. In case the con trac t is aw arded bu t no t execu ted

by us , com p ly ing w ith the requ ired fo rm a lit ies I / w e ag ree fo r the ea rnes t m oney depos it fo r fe itu re .

In case o f non -fu lf illm en t o f the con trac t te rm s and cond it ions , I / w e ag re e to the fo r fe itu re o f secu r ity depos it .

In case m y / ou r E a rnes t M oney D epos it / S ecu r ity D epos it s tands fo r fe ited due to above then I / w e ag ree fo r any o the r pane l ac t ion w h ich the com pany m ay deem f it .


I / w e he reby ag ree tha t I / w e w ill no t dem and (du r ing the cu rrency o f the con trac t) any inc rease in ra tes quo ted by m e / us on accoun t o f inc rease in the p r ice o f ty res , au to spa re pa rts e tc . o r in w ages o f d r ive rs e tc .

I / w e assu re you to supp ly m ax im um trucks pe r day a llo t ted to m e / us . W e a lso assu re you tha t each inden t w ill be com p le ted in s t ipu la ted t im e as adv ised by you .

I / w e have gone th rough the tender docum en ts and I / w e he reby ag ree to ab ide by the te rm s and cond it ions .


(S ignatu re & D es ignation o f Tenderer) (A ff ix R ubber S tam p)

(O rgan iza tion A ddress)


A nnexure -1

( O n N o n Ju d icia l Sta m p P a p e r o f R s. 1 0 0 / -)

A FFID A V IT ( U n d e r C la u se 3 o f In stru ct io n s in H & T T e n d e r D o cu m e n t ) I,… … … … … … … … … S/ o Sh … … … … … … … … … … ., a ge d … … … … ye a rs , w o rk in g a s Pro p rie to r/ M a n a gin g Pa rtn e r/ D ire cto r o f M / s… … … … … … … … … … … … … … ..h a v in g its re gis te re d o ffice a t… … … … … … … … … … … … … … … … … … … ..… … … … . d o h e re b y so le m n ly a ffirm a n d d e cla re o n o a th a s u n d e r :

1 . T h a t I a m co m p e te n t to sw e a r th is a ffid a v it b e in g p ro p rie to r/ o ne o f th e p a rtn e rs/ D ire cto r o f M / s… … … … … … … … … … … … ..

2 . T h a t m y firm M / s… … … … … … … … … … … … … ..is p ro p rie to rsh ip / p a rtn e rsh ip firm / co m p a n y a n d is p a rt icip a t in g in te n d e r fo r ca rry in g o u t H a n d lin g & T ra n sp o rta t io n w o rk a t… … … … … … … ..ra i lh e a d / ce n tre .

3 . T h a t I h e re b y co n firm a n d d e cla re th a t n o n e o f m y/ o u r gro u p / s is te r co n ce rn / a sso cia te co m p a n y is p a rt icip a t in g/ su b m itt in g th is te n d e r.

4 . T h a t I h e re b y co n firm a n d d e cla re th a t m y/ o u r firm / co m p a n y M / s… … … … … … … … … … .. a n d m y/ o u r firm / gro u p / co m p a n y/ s is te r co n ce rn / a sso cia te co m p a n y h a ve n o t b e e n b la ck l is te d / d e -l is te d o r p u t o n h o lid a y b y a n y In st itu t io na l a ge n cie s/ G o vt . D e p tt ./ Pu b lic Se cto r U n d e rta k in g, in th e la s t T W O ye a rs .

5 . T h a t , i f th e re is a n y ch a n ge in th e N a m e & Sty le , C o n st itu t io n a n d Sta tu s o f th e firm , th e sa m e w il l b e in fo rm e d to N FL im m e d ia te ly .


6 . T h a t I fu rth e r u n d e rta ke th a t in ca se a n y o f th e fa cts co n ta in e d a b o ve a n d in o u r

a p p lica t io n is fo u n d o th e r-w ise o r in co rre ct o r fa lse a t a n y s ta ge , m y/ o u r firm / co m p a n y/

gro u p / s is te r co n ce rn s/ a sso cia te co m p a n ie s sh a ll s ta n d d e b a rre d fro m th e p re se n t a n d

fu tu re te n d e rs o f th e N .F .L.

7 . D e ta ils o f o u r gro u p / s is te r co n ce rn s/ a sso cia te co m p a n ie s a re a s u n d e r.

Sr. N o .

N a m e o f F irm (S is te r C o n ce rn ) T yp e o f B u s in e ss D e ta ils o f A sso cia t io n

1 .

2 .

3 .

8 . D e ta ils o f im m o va b le p ro p e rt ie s in th e n a m e o f p ro p rie to r/ p a rtn e rs/ D ire cto rs o f firm / co m p a n y a re a s give n b e lo w :

Sr. N o .

T yp e o f Pro p e rty (P lo t/ Sh o p / H o u se / La n d )

A d d re ss o f Pro p e rty

O w n e rsh ip Sta tu s

% Sh a re

E st im a te d M a rke t V a lu e

1 .

2 .

3 .

4 .

5 .

9 . T h a t I/ W e a lre a d y h a ve lo ca l e s ta b lish m e n t/ in fra stru ctu re a t K H A R SIA R a ke p o in t a n d w e

sh a ll m a in ta in th e sa m e .

O R

T h a t I/ W e a gre e to e sta b lish in fra s tru ctu re a t K H A R SIA R a ke p o in t/ C e n tre w ith in

3 0 d a ys fro m th e d a te o f a w a rd o f co n tra ct .


1 0 . T h a t I, Pro p rie to r, Sh ...........................................A u th o rize Sh . ..........................................

S/ o … … ............................................................................. . to w o rk w ith N FL o n b e h a lf o f

M / s .......................................................

O R

W e th e p a rtn e rs 1 … … … … … … … … … .… 2 … … ..… … … … … … … … .3 … … … … … … ..… … … 4 … … … ...................

A u th o rize Sh ................................................. S/ o .................................. to w o rk w ith N FL o n

b e h a lf o f M / s ............................................... .

1 1 . T h a t I/ W e fu rth e r u n d e rta ke th a t in ca se a n y o f th e fa cts co n ta in e d a b o ve a n d in o u r

a p p lica t io n is fo u n d o th e rw ise o r in co rre ct o r fa lse a t a n y s ta ge , m y/ o u r

firm / co m p a n y/ gro u p /s is te r co n ce rn s/ a sso cia te co m p a n ie s sh a ll s ta n d d e b a rre d fro m th e

p re se n t a n d fu tu re te n d e rs o f th e N FL.

( S ign a tu re o f th e Pro p rie to r/ M a n a gin g Pa rtn e r/ D ire cto r w ith Se a l )

D E P O N E N T

V e rifie d a t … … … … … ... o n … … … … … … … th a t th e co n te n ts o f p a ra s 1 to 1 1 o f th is a ffid a v it a re

tru e a n d co rre ct to b e st o f m y kn o w le d ge a n d n o p a rt o f th is is fa lse a n d n o th in g m a te ria l

h a s b e e n co n ce a le d o r fa lse ly s ta te d th e re in .


D E PO N E N T

(S igna tu re & S ea l o f N o ta ry )

D E P O N E N T (S ) In ca se o f P ropr ie to rsh ip F irm - the P ropr ie to r is to subm it the A ff idav i t . In ca se o f P ar tnersh ip F irm - A ll the par tners shou ld subm it the A ff idav i t In ca se o f L im ited F irm - M anag ing D irec to r shou ld subm it the A ff idav i t . In ca se o f C oopera tive /T ruck U n ion - P res iden t shou ld subm it the A ff idav i t . N o te : K ind ly s tr ike o f f w h ich is no t app licab le .


A nnexure -2

B A N K R E FE R E N C E LE TTE R (O n B ank ’s O rig ina l L e t te r H ead )

C er t i f ied th a t M /s… … … … … … … … … … … … … at (add ress ) … … … … … … … … … … is hav ing an accoun t in ou r bank a s pe r fo l low ing pa r t icu la rs : - 1 . T ype o f A ccoun t… … … … … … … … … … … … … .… (C ash -C red it / C u rren t / S av ings) 2 . B ank A ccoun t N o . … … … … … … … … … … … … … . 3 . C ash -C red it / O .D . L im it ( I f any )… … … … ..N O / Y E S , fo r R s . … … … … … … … … … 4 . S ince w hen ho ld ing A ccoun t? … … … … … … … … … . 5 . F inanc ia l S tand ing & S oundness . … … … … … … … … S O U N D / P O O R 6 . D ea ling & C onduc t o f the P a r ty… … … … … … … … … S atis fac to ry / U n -sa t is fac to ry 7 . A u tho r ized S igna to ry o f the B ank A ccoun t o f P a r ty … … … … … … … … … … … … … … … … 8 . T he S ta tu s o f the F irm as pe r B ank R eco rds : P R O P R IE T O R S H IP / P A R T N E R S H IP /… … … … ... T h is is is sued on the reques t o f S h . … … … … … … … … … … … … … … .. fo r subm iss ion in N F L o ff ice .

(S ign . o f B ank M anager) S tam p and A u tho r ized N o .

D a te : .................................. P lace ................................


A nnexure -3

S ub : R eg is tra t ion under M S M E D A ct-2006 (R ake P o in t : K H A R S IA )

(Fo rm a t o f undertak ing to be g iven by pa rty is g iven be low it shou ld be depos ited in the E nve lope N o -1 o f Tender a long w ith o the r docum en ts . ) - - - - - - - - - - -- - -- - -- -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- -- - -- - -- - -- - -- - -- ---

U ndertak ing (on pa rty Le tte rhead)

1 It is ce rtifie d that o ur/m y F irm /C o m pany is re g iste re d unde r M icro /S m all/M e dium E nte rprise s as pe r M S M E D A ct-2 0 0 6 o r no t

Y e s N o

2 O ur/m y F irm /C o m pany is re g iste re d unde r M S M E D A ct-2 0 0 6 (C o py o f R e g istratio n is e nc lo se d) and R e g istratio n N o is_ _ _ _ _ _ _ _ _ _ __ __ _ _


P la ce :

D a te :


A nnexure -4

IN TE G R ITY PACT

(To b e e x e cu te d on p la in p a p e r a n d su b m itte d a lon g with te ch n ica l b id /te n d e r d ocu m e n ts for te n d e rs h a vin g a va lu e of R s .1 crore or m ore . To b e s ig n e d b y th e b id d e r a n d NFL.)

N a tio na l F e rti l ize rs L im ited (N FL) he re ina fte r re fe rred to a s “The Principal”.

AND

M/s_________________________________________ here ina fte r re fe rred to a s “The Bidder/Contractor”

PREAMBLE

T he P rinc ip a l in tend s to aw ard , u nd er la id d o w n o rgan iza tio na l procedures, co ntrac t fo r H an d lin g & T ran spo rta t io n a t R ak e P o in t K H A R SIA .T he P rinc ip a l va lu es full co m p liance w ith a ll re le vant law s o f the land , ru les , regu la tio ns , economic u se o f and o f fa irness/transp arency in its re la tio ns w ith its Bidder(s) and /o r Contractor(s).

In o rd e r to a ch ieve these go a ls , the P rinc ip a l w ill ap p o in t an Independent E x te rna l M o n ito r (IE M ), w ho w ill m o n ito r the tend er p ro cess and the ex ecu tio n o f the co ntrac t fo r co m p liance w ith the p rinc ip les mentioned above.

Sect io n 1 – C o m m itm en ts o f th e Principal.

1 . T he P rinc ip a l co m m its its e lf to tak e a ll m easu res necessa ry to p revent

co rru p tio n and to o b se rve the fo llo w ing p rinc ip les :-

a ) N o em p lo yee o f the P rinc ip a l, p e rso na lly o r thro u gh family m em b ers , w il l in co nnec tio n w ith the tend er fo r, o r the ex ecu tio n o f a co ntrac t, d em and , tak e a p ro m ise fo r o r accept, fo r s e lf o r th ird p e rso n , any m a te ria l o r im m ate rial benefit w hich the p e rso na l is not le ga lly entitled to.

b ) T he P rinc ip a l w il l d u ring the tend er p ro cess trea t all

B id d er(s ) w ith equ ity and reaso n . T he P rinc ip a l w ill in p a rticu la r, b e fo re and d u ring the tend er p ro cess , p ro v id e to all B id d er(s ) the sam e in fo rm a tio n and w ill no t p ro v id e to any B id d er(s ) co n fid entia l/ad d itio na l in fo rm a tio n thro u gh which the B id d er(s ) co u ld o b ta in an ad vantage in re la tio n to the p ro cess o r the co ntrac t execution.


c ) T he P rinc ip a l w il l ex c lu d e fro m the p ro cess a ll known p re ju d iced persons.

2 . If the P rinc ip a l o b ta ins in fo rm a tio n o n the co nd u c t o f any o f its

em p lo yees w h ich is a c rim ina l o ffence u nd er the IP C /P C A c t, o r if the re b e a su b s tantiv e su sp ic io n in th is rega rd , the P rinc ip a l will in fo rm the C h ie f V ig ilance O ffic e r and in ad d itio n can initiate d isc ip lina ry actions.

Sect io n 2 – C o m m itm en ts o f th e Bidder(s)/Contractor(s)

1 . T he B id d er(s)/Co ntrac tor(s) co m m it h im se lf to tak e a ll measures necessa ry to p revent co rru p tion . H e com m its h im se lf to observe the fo llo w ing p rinc ip les d u ring h is p a rtic ipa tio n in the tender p ro cess and d u ring the co ntrac t execution.

a . T he B id d er(s )/co ntrac to r(s ) w il l no t, d irec tly o r thro u gh any o ther

p e rso ns o r firm , o ffe r p ro m ise o r g iv e to any o f the P rinc ip a l ’ s em p lo yees invo lved in the tend er p ro cess o r the ex ecu tion o f the co ntrac t o r to any th ird p e rso n any m a te ria l or o the r b ene fit w h ich he/she is no t le ga lly entitled to , in o rd e r to o b ta in in ex change any ad vantage o r d u ring the ex ecu tio n of the contract.

b . T he B id d er(s )/C o ntrac to r(s ) w il l no t en te r w ith o the r Bidders in to

any u nd isc lo sed agreem ent o r u nd ers tand ing, whether fo rm a l o r in fo rm a l. T h is ap p lie s in p a rticu la r to prices, sp ec ifica tio ns , c e rtifica tio ns , su b s id ia ry co ntrac ts , submission o r no n-su b m iss io n o f b id s o r any o the r a c tio ns to restrict co m p etitiv eness o r to in tro d u ce ca rte liza tio n in the bidding process.

c . T he B id d er(s )/C o ntrac to r(s ) w il l no t co m m it any o ffence under the

re le vant IP C /P C A c t; fu rthe r the B id d er(s )/C o ntrac to rs will no t u se im p ro p erly , fo r p u rp o ses o f co m p e titio n o r personal ga in , o r p ass o n to o the rs , any in fo rm atio n o r documents p ro v id ed b y the P rinc ip a l a s p a rt o f the b u s iness relationship, rega rd ing p lans , te chn ica l p ro p o sa ls and b u s iness details, inc lu d ing in fo rm atio n co nta ined o r transm itted electronically.

d . T he B id d er(s)/C ontrac tor(s) o f fo re ign o rig in sha ll d is c lo se the nam e and

ad d ress o f the A gents/rep resenta tiv es in Ind ia , i f any. S im ila rly , the b id d er(s )/co ntrac to r(s ) o f Ind ian N a tio na lity shall fu rn ish the nam e and ad d ress o f the fo re ign p rinc ip a ls, i f any. A ll the p aym ents m ad e to the Ind ia agent/rep resenta tiv e have to b e in Ind ian R u p ees only.

e . T he B id d er(s )/C ontractor(s ) w il l , w hen p resenting h is bid, d isc lo se any and a ll p aym ents he has m ad e , is co m m itted to or in tend s to m ak e to agents , b ro k ers o r any o the r intermediaries in co nnec tio n w ith the aw ard o f the contract.

Sect io n 3 : D isq ua lificat io n from ten der p ro cess an d exc lus io n from future c o ntract

If the B id d er(s)/Co ntrac tor(s), b e fo re aw ard o r d u ring ex ecu tion has co m m itte d a transgress io n thro u gh a v io la tio n o f Sec tio n 2 ab o ve o r in any o the r fo rm su ch as to p u t h is re liab il ity o r c red ib il ity in question,


the P rinc ip a l is entitled to d isqu a lify the B id d er(s )/C o ntrac to r(s ) from the tend er p ro cess o r to te rm ina te the co ntrac t, i f a lread y s igned , for su ch reasons.

Sect io n 4 : C o m pen sation fo r Damages

1 . If the P rinc ip a l has d isqu a lified the B id d er(s ) fro m the tender p ro cess p rio r to the aw ard acco rd ing to Sec tio n 3 , the P rinc ip a l is entitled to d em and and reco ve r the d am ages equ iva lent to Earnest M o ney D ep o s it/B id Security.

2 . If the P rinc ip a l has te rm ina ted the co ntrac t a cco rd ing to Section3, o r if

the P rinc ip a l is entitled to te rm ina te the co ntrac t a cco rd ing to Sec tio n3 , the P rinc ip a l sha ll b e entitled to d em and and recover fro m the C o ntrac to r l iqu id a ted d am ages o f the C o ntrac t va lu e or the am o u nt equ iva lent to P e rfo rm ance B ank Guarantee.

Sect io n 5 : Previo us Transgression

1 . T he B id d er d ec la res tha t no p rev io u s transgress ions o ccurred in the la s t three yea rs w ith any o the r co m p any in any country co n fo rm ing to the T II’ s anti co rru p tio n ap p ro ach o r w ith any other p u b lic s ec to r ente rp ris e in Ind ia tha t co u ld ju s tify h is exclusion fro m the tend er process.

2 . If the b id d er m ak es inco rrec t s ta tem ent o n th is su b jec t, he can be

d isqu a lified fro m the tend er p ro cess and ap p ro p ria te a c tio n can be tak en inc lu d ing te rm ina tio n o f the co ntrac t, i f a lread y aw ard ed , for su ch reason.

Sect io n 6 : E q ua l t rea tm ent o f a ll Bidders/Contractors/ Sub- contractors.

1 . T he P rinc ip a l w ill en te r in to agreem ents w ith the id entica l conditions as th is o ne w ith a ll b id d ers , co ntrac to rs and sub-contractors.

2 . T he P rinc ip a l w ill d isqu a lify fro m the tend er p ro cess a ll b id d ers who d o no t

s ign th is P ac t o r v io la te its provisions. Sect io n 7 : C r im in a l ch arges aga in st violation Bidder(s) /Contractor(s)/ Sub-contractors(s).

If the P rinc ip a l o b ta ins k no w led ge o f co nd u c t o f a Bidder(s)/ C o ntrac to r(s ) w h ich co ns titu tes co rru p tio n , o r i f the P rinc ip a l has su b s tantiv e su sp ic io n in th is rega rd , the P rinc ip a l w il l in fo rm the sam e to the C h ie f V ig ilance Officer.

Section 8 : Independent External Monitor/Monitors 1. The Principal appoints competent and credible Independent External Monitor for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.


2. The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. It will be obligatory for him to treat the information and documents of bidders /contractors as confidential. He reports to the Chairman & Managing Director, NFL. 3. The Bidder(s)/Contractor(s) accepts that the Monitor has the right to access without restriction to all project documentation of the Principal including that provided by the Contractor. The Contractor will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality. 4. The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Contractor. The parties offer to the Monitor the option to participate in such meetings. 5. As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or take corrective action, or to take other relevant action. The monitor can in this regard submit non-binding recommendations. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. 6. The Monitor will submit a written report to the Chairman & Managing Director,, NFL within 8 to 10 weeks from the date of reference or intimation to him by the Principal and, should be occasion arise, submit proposals for correcting problematic situations. 7. Monitor shall be entitled to compensation on the same terms as being extended to/provided to Independent Directors on NFL Board. 8. If the Monitor has reported to the Chairman & Managing Director, National Fertilizers Limited, a substantiated suspicion of an offence under relevant IPC/PC Act, and the Chairman & Managing Director, NFL has not, within the reasonable time taken visible action to proceed against such offence or reported it to the Chief Vigilance Officer, the Monitor may also transmit this information directly to the Central Vigilance Commissioner. 9. The word “Monitor” word include both singular and plural.

Section 9 : Pact Duration This pact begins when both parties have legally signed it. It expires for the


Contractor 12 months after the last payment under the contract, and for all other Bidder 6 months after the contract has been awarded. If any claim is made/lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/determined by Chairman & Managing Director of NFL.

Section 10 : Other Provisions T h is agreem ent is su b jec t to Ind ian Law . P la ce o f p e rfo rm ance and ju risd ic tio n is the R egis te red O ffic e o f the P rinc ip a l i .e . N ew Delhi.

• C hanges and su p p lem ents a s w e ll a s te rm ina tio n no tic es need to be m ad e in w riting . S id e agreem ents have no t b een made.

• If the co ntrac to r is a p a rtne rsh ip o r a co nso rtiu m , th is agreement m u st

b e s igned b y a ll p a rtne rs o r co nso rtiu m members. • Sho u ld o ne o r s eve ra l p ro v isions o f th is agreem ent tu rn o u t to be inva lid ,

the rem a ind er o f th is agreem ent rem a ins va lid . In th is case, the p a rtie s w il l s triv e to co m e to an agreem ent to the ir original intentions.

(F o r & o n beh a lf o f th e Pr in c ipa l) (F o r & o n beh a lf o f Bidder/Contractor)

(O ffic e Sea l) (O ffic e Seal)

Place Date

W itness 1 : W itness 1 : (N am e & A d d ress) (N am e & Address)

W itness 2 : W itness 2 : (N am e & A d d ress) (N am e & Address)

Date post:	29-Apr-2018
Category:	Documents
Upload:	lamthuan
View:	243 times
Download:	1 times

Annexure - 3 - National Fertilizers. : . . KHARSIA National Fertilizers Limited, NATIONAL...

Documents