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ANNUAL CONFERENCE June 7-9, 2019 PRE-CONFERENCE June 6, 2019 Buffalo, NY 2019 EXHIBITOR PROSPECTUS AAE 2019 Annual Conference: Where Asthma Education/ Knowledge Falls into Place
ANNUAL CONFERENCE June 7-9, 2019
PRE-CONFERENCE June 6, 2019 Buffalo, NY
2019 EXHIBITOR PROSPECTUS
AAE 2019 Annual Conference: Where Asthma Education/Knowledge Falls into Place
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Co Chairs:Mona Tsoukleris, MS, PharmD
Michael Shoemaker MBA, RRT-NPS, AE-C
Lagena Fant CME CoordinatorMaureen George PhD, RN, AE-C, FAAN
Sharon Lemley AE-C, RNTina Preston AE-C, RRT
Teresa Summe AE-C, RRTVirginia Thomas AE-C, FNP-BC
Christine W. Wagner APRN, CPNP, FNP-BC, AE-CC. Michael Bowman, PhD, MDGregory Metz, PhD, MD, AE-C
AAE AdministratorsHeather Smink
Roseann Stadler
2019 AAE Annual Conference Planning Committee:
Buffalo 2019 June 7-9, 2019 Note the “New Date”
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Buffalo 2019
AAE 2019 Annual Conference: Where Asthma Education/Knowledge Falls into Place
Health – related companies get many requests to provide support for organizations and their meetings. The Association of Asthma Educators (AAE) is a nonprofit national organization devoted to utilizing education to improve asthma care and outcomes for all patients suffering with asthma or asthma – COPD overlap (ACO). Historically, the predominant part of this education program has been the annual conference. It draws people from all relevant professions who are passionate about asthma / ACO to one place to spend 2 ½ days learning about asthma and ACO, gaining new skills and insights. The 2019 meeting will be held in Buffalo, NY, between June 6th and 9th.
It would be appropriate to ask, “Why should we invest money to support AAE?” The key answer is support of improved asthma education for asthma providers. Of importance, from the marketing perspective, supporters of the meeting will have a unique opportunity to discuss their products / devices / serviceswith a large group of committed asthma fanatics with a wide variety of professional backgrounds from throughout the country. In addition, as you well know, asthma care is generally given by teams, so many of the attendees represent a much larger working group. Attendees will take what they learn in Buffalo home with them.
Realizing that our very diverse audience includes physicians, nurse practitioners, pharmacists, nurses, athletic trainers, school nurses, community health workers, and health administrators (practices and health plans), we wish to address these key Gaps of Knowledge / Understanding with our program:*Environmental: impact on asthma, assessment and management;*Schools: safe and asthma - friendly environments, effective use of school personnel to improve asthma management, safe (and FUN) physical activities (remember that physical activity helps control the obesity epidemic);*Patient education: best approaches to help patients and families understand asthma and its management and, thereby, promote adherence to medical plans (constructed jointly between prescriber and patient / family);*Disease understanding: asthma fundamentals for those new to the area, asthma biology, COPD / ACO recognition and management;*Tobacco control and e-cigarette issues and need for further control.
As one might expect, the opportunity for attendees to network with providers from other parts of the country is a very important feature of the attraction for this conference.
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In addition to the attraction of our meeting itself, is the fact that many health providers require regular completion of discipline- or state-imposed requirements for continuing medical education (CME). To address this need, AAE has begun production of “enduring educational materials” from these annual meetings. The talks are saved to high-quality videos which are then produced for later on-line purchase for CME credits by those who were unable to attend the meeting in person. Thus, this meeting will have a far greater reach into the asthma provider community than just the number of attendees able to come to Buffalo.
A major focus of the AAE in the past few years has been recruitment of pharmacists into our group and to increase general pharmacological knowledge among other asthma – focused professionals. The meeting now provides CME certification for pharmacists through the Univ of North Carolina. A portion of the program relates to innovations in pharmacy practice. In addition, an on – going part of the annual meeting program is the pre-course on pharmacology. This day – long course the day before the overall meeting provides asthma – focused pharmacology education and CMEs for pharmacists and nurse practitioners.
Other important components of the AAE mission are encouragement for asthma caregivers to become certified asthma educators (AE-Cs) as well as provision of the latest education of value to people working with patients who have asthma or ACO. In addition to the annual meeting and its enduring materials noted above, AAE provides three other types of courses multiple times throughout the year. These include the AE-C preparation course, the BAECM (Becoming an Asthma Educator and Care Manager) course and the asthma certification course for Community Health Workers (CHW). These courses are given by fully - trained asthma educators and are delivered at many sites around the country. Thus, support of the AAE Annual Meeting not only brings vendors face-to-face with many asthma fanatics, but it also strengthens the overall educational mission of the organization.
There will be an aggressive publicity campaign to increase the number of attendees from western New York and nearby Canadian communities. The large audience which we anticipate will provide any supporting company ornorganization important visibility and contact with passionate asthma fanatics, aswell as health professionals just starting their careers. The detailed program isnattached as well as an outline of the various levels of support possible for then meeting. Please contact our administrative team ([email protected]) to gain more information and to obtain a specific proposal for your company / organization’s support. We look forward to seeing you next summer in Buffalo. Feel free to direct any questions you may have for me directly to me at [email protected]. Thanks in advance for your support!
Sincerely,C. Michael Bowman, PhD, MDProfessor Emeritus (Med Univ S Carolina); AAE president 2018
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AAE Exhibit Hall Information At-A-Glance
Special offering! Preconference Pharmacology Course:We will have a one-day Pharmacology Course. This event will be targeting Advance Practice Nurses (nurse practitioners, clinical nurse specialists), Pharmacists, and Physician Assistants who are interested in a thorough review of the pharmacotherapy used in managing asthma.
Conference Accreditation: Seeking Category 1 AMA CME Credits
Sponsorship is available for this event upon request. Please contact the AAE administrators to consider sponsoring the event or to sponsor a breakfast or lunch.
Conference Exhibit Hours and Special Sponsorship Opportunities:
June 6, 2019: Exhibitor Setup 2:00 pm - 5:00pm. Invitation to participate in the Community Service Project
June 7, 2019: Exhibit Hall Hours: 7:00am - 8:00am, 9:45 - 10:30am, 12:00pm - 1:15pm Breakfast (Product Theatre-Sponsorship available)
Lunch (Product Theatre-Sponsorship available) 2:45 - 3:30pm 5:30 - 7:00pm Grand Reception/Meet and Greet/Hors d’oeuvres in the Exhibit Hall 7:00pm - 9:00pm Info-ception Providers, prescribers, educators, and medical professionals networking for the good of
Asthma. June 8, 2019: Registration and Check in 6:45 am - 7:15am Product Theatre Breakfast. 7:15am Exhibit Hall Hours: 10:00 am - 10:30am, 12:15pm - 1:15pm (Product Theatre-Sponsorship
available) 2:45 - 3:30pm Sponsorships: Product Theatre: Breakfast or Lunch, Evening event if sponsored (more details
to follow). Vendor Hall will close after the last break. NEW AAE Event Round Table - One of kind innovative connect with Community Health Care workers, Coalitions, Educators, Program Developers, Physicians and everyone together in the name of Asthma. You pick the topic and gain all the knowledge for 30 minute sessions.
June 9, 2019: Breakfast Sponsorship or Product Theatre Available no other scheduled vendor breaks
AAE Conference Exhibitor Contacts:Heather Smink 215-353-2477Roseann Stadler [email protected]
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Levels of Sponsorship Product Theatre: $10,000-$25,000
The Product Theaters will cost $10,000-$25,000• Seating for 200 and very well attended• Meals are provided
Product theaters: 30-60 minute marketing presentations about your company’s products or services. These sessions do not offer CME credit; rather, they give exhibitors the freedom to create a presentation centered on their company’s products.This is a 30/60-minute time slot. Each time slot includes:
• Seating for up to 200 people.• Program signage outside the theater (no more than 10 feet from entrance to Product Theater).• New this year recording of the product theater provided to the sponsor in raw footage. Sponsor
will have full rights to it for editing and used beyond the AAE event for training and other marketing resources.
• On site admission tracking.• AV equipment (two lavaliere microphones, one podium microphone, one wired aisle microphone, LCD
projector and screen, sound amplification and mixer system, and VGA switcher) and electricity.• Listed in the AAE Conference program, and announced via the website 2 weeks leading up to the
event for attendees to plan accordingly and are cordially invited to attend.
Each of these Product Theatres is associated with a meal and is based on Breakfast, Lunch and Dinner variances and will be very well-attended by our conference attendees. The AAE Conference schedule has been designed to allow for several excellent times to have high volume exhibit times to help you interact with the attendees in a significant way. We want this to be a Win-Win situation!
Opportunities and Benefits for Exhibitors and Sponsors
All exhibitors and sponsors receive the following Benefits Package:
1. Recognition of sponsorship on all printed materials distributed to the conference attendees2. The right to place approved materials into the AAE Conference bag3. Complimentary registration for one representative. Additional representatives may attend sessions at
the AAE member rate4. 8’ by 10’ Exhibition booth space5. Conference attendee list with emails
Platinum/PRODUCT THEATRE Sponsor contributes $10,000-$25,000+ and receives the Benefits Package plus Product Theatre
• recognition as Platinum sponsorship • advertising space in the conference materials • logo and link placed on a AAE’s website • New this year: AAE will record the product theater presentation and provide them to the sponsor in
raw footage. Sponsor will have full rights to it for editing and use beyond the AAE event for training and other marketing resources.
Sponsorship as an Accredited Hour. $10,000-$25,000 • The requirements of the sponsor must meet industry requirements. • This hour will be unopposed and AAE will be listed as a Co-provider of the industry sponsor. • Please contact AAE administrators to assist you in this process.
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Gold Sponsor contributes $8,500+ and receives the Benefits Package plus • recognition as Gold Sponsorship• logo and link placed AAE website• Rountable Partner, Saturday June 7, 2019NEW AAE Evening Event: Asthma Education Thought Leadership Round TableAAE is pioneering the effort to increase and improve communication between caregivers, coalitions, community services, school staff, physicians and all professions involved in all aspects of asthma care. This innovative roundtable style discussion will cover areas of concern, profile successes in the area of asthma education and care all in the name of advancing asthma care. AAE is dedicated to identifying and solutions for the needs of educators in every aspect.Our national audience of program leaders and professionals will be energized by the sharing of ideas. This structured interactive discussion will have topical content and will welcome input from our sponsors as we seek to better direct our efforts as the leader in asthma education programs and advocacy. This event will be recorded for attendees.
Silver Sponsor contributes $6,500+ and receives the Benefits Package plus • recognition as Silver Sponsorship• recognition as a Refreshment Break Sponsor• logo and link placed on a at website• 15 Minute Pop up Product Theatre during scheduled BreakBronze Sponsor contributes $1,500+ and receives the Benefits Package plus • recognition as Bronze sponsorship • Listed in the conference materials
Reception Sponsor contributes $7500 and receives the Benefits Package plus • Includes a 30 minute presentation to AAE Attendees. Booth Fee included • recognition of sponsorship • advertising space in the conference materials• logo and link placed on website
Presidents 5K Fun Run/Walk/Pound Class Sponsor contributes $1500.00 receives name/logo on the finish line poster advertising the event (displayed throughout the conference) Multiple Sponsorships available
BRANDING OPTIONS:• Printed syllabus/or Conference Hub App Contributes $2000.00 plus the cost of printing materials. • Conference Bag Sponsor contributes $2500 plus the cost of materials. Booth Included• Room keys Contributes $2500.00 plus the cost of production. You submit design and layout for AAE
approval prior to production all attendees will receive at check in. Booth Included• Lanyards: Contributes $500 plus the lanyards for all attendees, booth fee additional.• Pharmacology Syllabus: Contributes $1500, plus the cost of printing materials. Booth Fee included.• Pharmacology Lunch Product Theatre: $5000-7500.00 variance depends on number of at-
tendees. Includes a 30 minute commercial biased presentation to 50-75 attendees. Booth Fee Included.• Door Drops (Friday, Saturday) contributes $500 plus cost of printing and distribution fee associated
with hotel surcharge to facilitate the drop (minimal fee). • WIFI Sponsor: Contributes $6500.00 plus the cost of producing wifi sponsor cards. You submit design
and layout for AAE approval prior to production all attendees will receive at registration check in each day. Booth Included
• Virtual Sponsor contributes $500 and receives recognition of sponsorship on printed materials distributed to the conference attendees and the right to place approved materials into the AAE Conference bag. (This sponsorship does not include exhibit space, but does include provision of the conference attendee list.)
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Sponsor/Exhibitor Form Upon receipt of your exhibit or a registration form. Become a member of the AAE on us for 2018. We are celebrating 20 years and each sponsor will receive one free year membership in appreciation of your support of us and Asthma education. We prefer that our exhibit booth not be located near the following company: _______________________
Choose your exhibitor sponsor level and specify the amount where indicated_____ Platinum/Product Theatre Sponsor $10K-25K $ ______________ Gold Sponsor $8,500 $ ______________ Silver Sponsor $6,500 $ ______________ Bronze sponsor $1,500 $ ______________ Reception Sponsor $7,500 $ ______________ Non-Profit Rate $750 $ ______________ Conference Bag sponsor $2,500_____ Hotel Room Key Sponsor $2,500_____ Refreshment break sponsor $1,200 _____ Commercial exhibitor $1,000 by May 6th ($1,100 after May 6th )_____ Commercial double booth $1,500 by May 6th ($1,600 after May 6th) _____ WiFi Sponsor $6,500_____ Presidents 5K Fun Run/Walk $1500 $ _________
Sponsor/Exhibit InformationMail: Association of Asthma Educators, Suite 900, #330, 70 Buckwalter Road, Royersford, PA 19468. Phone: 888 988 7747 fax: (215)361-9920 email: [email protected]
Company information
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Company name Exhibitor contact name
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Address
_________________________________________________________________ _________________ ____________________City State Zip
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Phone number Fax number
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Email address Website
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Booth staff name Booth staff name
Method of payment __________________________________ __________________________________ _______________Authorized applicant signature Print name Date
$ _______________________________________ Indicate Total Payment Amount
Choose one: q Check q MasterCard q Visa q AMX q Discover
____________________________________________________ ___________________________ ______________________Card number Expiration date Security code –––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Name of cardholder (please print) Signature of cardholder
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Cardholder address (if different from above)
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Hotel Information: Buffalo Grand Hotel120 Church StBuffalo, NY, 14202
Please contact the Hotel directly at 716-845-5100
GUEST ROOM RATES:
Single Rate: $129.00Double Rate $129.00 Triple Rate $149.00 Quad Rate $149.00
Room reservations will be required. Please contact the Hotel directly at 716-845-5100. It is important that each of your guests contact the hotel at least thirty (30) days (May 5, 2019) prior to your arrival date and identify themselves as part of your group, and provide us with the guest name, requested type of room, check-in and check-out dates. Any requests for special room arrangements should be indicated at the time of booking. The Hotel does not confirm reservations in writing.
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For those companies who want to join the AAEBecome a member of the AAE on us for 2018. We are celebrating 20 years and each sponsor will receive one free year membership in appreciation of your support of us and Asthma education
Company Membership ApplicationMail: Association of Asthma Educators, Suite 900, #330, 70 Buckwalter Road, Royersford, PA 19468. Phone: 888 988 7747 fax: (215)361-9920 email: [email protected]
Company information
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Company name Representative name and credentials
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Current Position/Title of representative
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Address
_________________________________________________________________ _________________ ____________________City State Zip
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Phone number Fax number
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Email address Website
–––––––––––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––––––––––––––Booth staff name Booth staff name
Method of payment First membership is on us please feel free to add additional colleagues for a minimal fee.
__________________________________ __________________________________ _______________Authorized applicant signature Print name Date
$ _______________________________________ Indicate Total Payment Amount
Choose one: q Check q MasterCard q Visa q AMX q Discover
____________________________________________________ ______________________________ ___________________Card number Expiration date Security code
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Name of cardholder (please print) Signature of cardholder
–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––Cardholder address (if different from above)
Lynne Abbott MSN, RN, AE-C, HHS
President: C. Michael Bowman, PhD, MD
Dewey Hahlbohm, PA, AE-C
Sharon Lemley, RN, RNC, BSN, AE-C
Tracey Marquette, RRT, AE-C
Immediate Past President: Gregory Metz, PhD, MD, AE-C
Jared Rice, AE-C, MBA, RN, RPFT, RRT-NPS
Michael Shoemaker, AE-C, MBA, RRT-NPS
Melinda Shuler, BSBA, RRT, Rcp, NDC, HHS, AE-C
Teresa Summe, RRT, AE-C
Virginia M. Thomas, MSN, FNP-BC, AE-C
Mona Tsoukleris, PharmD, MS
AirsonettAllergy and Asthma NetworkAAFAAlliance Tech Medical American Lung AssociationAstra Zeneca Auvi Que Boston Scientific Boehringer Ingelheim Circassia PharmaceuticalGenentech GlaxoSmithKline
Institute for Healthcare advancementMasimo Methapharm MYLAN NAECB PARI Respiratory Propeller Monaghan Medical Novartis PharmaTeleflex TEVA Thermofisher
PREVIOUS SUPPORTERS
AerocrineAPR Biotech Asthma WhistleBooster Shot MediaCarefusion MedaMicro Direct NDD Sparo LabsVitolograph
AAE SUPPORTERS
Association of Asthma Educators70 Buckwalter RoadSte 900 #330Royersford, PA 19468P: 888-988-7747E: [email protected]
The AAE is a 501(c) 3 non-profit organization dedicated to the provision of quality education to a multidisciplinary group of asthma educators. Founded in 1998, the AAE serves as the premier inter-professional organization representing health care professionals who identify themselves as asthma educators, many of whom hold the national recognition of being Cer-tified Asthma Educators (AE-C). The AAE’s primary purpose is to promote asthma education as an integral comprehensive asthma program, to raise the competence of healthcare pro-fessionals who educate individuals and families affected by asthma, and to raise the stand-ard of care and quality of asthma education to those with asthma. The association is the only organization whose sole purpose is to improve asthma care and asthma education. The AAE assembles this unique group of providers and educators who can improve their patient ser-vice through the use of your products.
The Association of Asthma Educators is the premiere
inter-professional organization striving for excellence to raise
the competency of diverse individuals who educate patients and families living with asthma.
2018 AAE Board of Directors
