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Intro Annual General Meeting 2019 Action 21 for your local environment re-use l food transport l energy l education Charity reg. 1136450 Company reg. 07185413
Intro
Annual General Meeting 2019
Action 21for your local environment
re-use l food transport l energy l education
Charity reg. 1136450 Company reg. 07185413
Vision & Mission
1. Attendance & Apologies2. Minutes of the last AGM/Matters Arising3. Chairman’s Report4. Report and Financial Statements 5. Questions from the Audience6. Adoption of Report and Financial Statements7. Appointment of Independent Examiner8. Proposal to amend the Articles of Association9. Issues and Future Focus 10. Election of Trustees11. Any Other Business12. Date of next meeting
Action 21 AGM 2019
AGENDA
Vision & MissionAction 21 AGM 2019
1. Attendance & Apologies
ACTION 21
Vision & MissionAction 21 AGM 2019
2. Minutes of the last AGM
Matters Arising
Vision & MissionAction 21 AGM 2019
3. Chairman’s Report
ACTION 21
Vision & MissionAction 21 AGM 2019
"to promote the protection and preservation of the
environment for the public benefit by the promotion of waste
reduction, re-use, reclamation, recycling, the use of recycled
products and the use of surplus for the benefit of the
inhabitants of the District of Warwick, and its environs”.
STRATEGIC AIMS1. Greater community awareness and engagement
2. More training and skills development
3. Greater financial and site security
Vision & Mission
• Essential
• Average team size
• Roles
Action 21 AGM 2019
VOLUNTEERS
Action 21 AGM 2014
VOLUNTEERS
Action 21 AGM 2019
Vision & MissionAction 21 AGM 2019
VOLUNTEERSWho volunteers, and why?
Vision & Mission
• Ash Hopkins & Daryl DaviesRUC Shop Managers
• Jane GreggEmporium Shop Manager
• Martin Lythell Bike Workshop Manager
• Michael WilsonFurniture Restoration Project Manager
• Beth ZeenCraft Club Leader
Action 21 AGM 2019
STAFF
Vision & MissionLast year we kept more than
200 tonnes out of landfill
Roughly the combined weight of 27 double decker buses
Action 21 AGM 2019
ACTION 21
Vision & MissionAction 21 AGM 2019
• Around £2,500 income from online sales
RE-USEFUL CENTRE
Vision & Mission
More than 10 tonnes of scrap metal saved from landfill and another 10 tonnes of textiles & books sent for recycling and saved from landfill
Action 21 AGM 2019
RECYCLING
Vision & MissionAction 21 AGM 2019
ELECTRICAL TESTING
Portable Appliance Testing
• High quality electrical items
• Retro and vintage items
• Sold more than £10,000 worth of electrical items
EMPORIUM
Action 21 AGM 2019
A curated selection of vintage and
collectable goods
from jewellery and furniture, to collectables and clothes.
FURNITURE RESTORATION
Action 21 AGM 2019
Upcycling and renovating vintage furniturein our own workshop
Vision & MissionAction 21 AGM 2019
Nearly 500 bikeswere refurbished
BIKE WORKSHOP
Vision & MissionAction 21 AGM 2019
• Income
over
£18,000
BIKE WORKSHOP
Vision & MissionAction 21 AGM 2019
TRANSPORT
‘Dr Bike’ workshop
at Leamington
Peace Festival
DR BIKE
Action 21 AGM 2019
ACTION 21Supporting other charities and local good causes
Vision & Mission
Admission is free to this monthly craft event in partnership with Leamington Spa Art Gallery and Museum
Action 21 AGM 2019
CRAFT CLUBWhat weird and wonderful things can you
find to use as a planter?
Vision & Mission
A massive thank you to all our volunteers
Action 21 AGM 2019
THANK YOU
Vision & Mission
In the process of handing over the completed project to Dobson Lane Community Allotments Association
Action 21 AGM 2019
DOBSON LANE ALLOTMENTS
Vision & Mission
4. Report and Financial Statement for year ended31st March 2019
Action 21 AGM 2019
FINANCE
Vision & Mission
• Action 21 is both a registered charity and limited company
• Independently examined and reported in accordance with Charity Commission and Companies House statutory requirements.
• Financial year 01 April 2018-31 Mar 2019
• Deficit of £9.1k incurred in 2018/19
• Overall cash position reduced from £112.8k down to £100.9k
Action 21 AGM 2019
FINANCE
Financial Report
SLIDE 2
2012/13
2011/1
2 Variance
£ £ £
INCOME
RUC Sales 108381 113246 -4865
WDC & WCC Grants 33359 48798 -15439
Other Income 4251 9823 -5572
Total 145991 171867 -25876
EXPENDITURE
Fundraising trading costs
Staff costs 62871 51377 11494
Other costs 33978 25928 8050
Charitable Activities
Staff costs 29602 25068 4534
Other costs 22979 25169 -2190
Governance costs
Other costs 2811 6582 -3771
Total 152241 134124 18117
DEFICIT/SURPLUS -6250 37743
Vision & MissionAction 21 AGM 2019
2018/19 2017/18
£ £
INCOME
Re-Useful Centre Sales 158,524 147,561
Emporium Sales 20,076 0
Grants 10,963 9,164
Other Income 697 541
Total 190,260 157,266
EXPENDITURE
Raising funds
Staff costs 98,900 73,065
Other costs 99,063 69,859
Charitable Activities
Other costs 1,433 3,017
Total 199,396 145,941
SURPLUS/(DEFICIT) (9,136) 11,325
Financial Report
SLIDE 2
2012/13
2011/1
2 Variance
£ £ £
INCOME
RUC Sales 108381 113246 -4865
WDC & WCC Grants 33359 48798 -15439
Other Income 4251 9823 -5572
Total 145991 171867 -25876
EXPENDITURE
Fundraising trading costs
Staff costs 62871 51377 11494
Other costs 33978 25928 8050
Charitable Activities
Staff costs 29602 25068 4534
Other costs 22979 25169 -2190
Governance costs
Other costs 2811 6582 -3771
Total 152241 134124 18117
DEFICIT/SURPLUS -6250 37743
Vision & Mission
Comparing 2018/19 with 2017/18
Action 21 AGM 2019
• Income generated by the Re-Useful Centre has increased from the previous year by £11k.
• Emporium has generated £20k in 9 months of trading from a standing start
• Overall costs have increased by £53k
- Increased staff costs including those associated with Emporium
- Emporium initial set up costs and regular operating costs (e.g. rent, rates, insurance)
- Craft Club activities have recommenced during the year
- Costs of promoting and holding events such as Peace Festival and Eco Fun Day have reduced
- Other overhead costs broadly similar to the previous year.
FINANCE
Vision & MissionAction 21 AGM 2019
• Resulting in an anticipated reduction in general reserves from £116k to £107k.
• Reserves remain well within Charity Commission guidelines of a minimum 3 months normal operating expenditure.
• Outlook for 2019/20 remains positive although we are still conservatively budgeting for reduced deficit.
• We continue to actively look at new opportunities to utilise some of the reserves to further the wider aims and objectives of the Charity.
FINANCE
Vision & MissionAction 21 AGM 2019
5. Questions from the Audience
6. Adoption of Report and Financial Statements
ACTION 21
Vision & MissionAction 21 AGM 2019
7. Appointment of Independent Examiner
ACTION 21
Vision & MissionAction 21 AGM 2019
8. Proposal to amend wording of Article No. 36Existing wording:
Retirement of Members of Management Committee
36. At the first and every Annual General Meeting, one-third of the elected
members of the Management Committee, or if their number is not a multiple
of three then the number nearest to one third, shall retire from office. The
members to retire shall be those longest in office since their last election.
Regarding members who have been in office for the same length of time, the
members to retire shall be selected by lot. A retiring member shall be eligible
for re-election provided no person shall serve for more than four years
without a break of one year, provided the company may in General Meeting
by a simple majority approve a further period of service for a maximum total
period of eight years. The term ‘year’ in this context refers to the period
between one Annual General Meeting and the next.
ACTION 21
Vision & MissionAction 21 AGM 2019
Proposed change to penultimate sentence.
From:……..A retiring member shall be eligible for re-election provided no
person shall serve for more than four years without a break of one year,
provided the company may in General Meeting by a simple majority
approve a further period of service for a maximum total period of eight
years…….
To:…….A retiring member shall be eligible for re-election......
ACTION 21
Vision & Mission
9. Issues
• Promote Action 21 objectives• Expand activities• Retain staff and increase volunteers• Maintain Re-Useful Centre income
And Future Focus
• Continue our work on all active projects
• Develop new initiatives
Action 21 AGM 2019
ACTION 21
Vision & MissionAction 21 AGM 2019
10. Election of Trustees
• Roger Twiney, Mike Cronin and Belinda Pyke stand down by rotation and are willing to stand for re-election
• Ann Bryan and Martin Lythell resigned
ACTION 21
Vision & MissionAction 21 AGM 2019
11. Any Other Business
ACTION 21
12. Date of next meeting
Front pageFuture focus
