Annual General Meeting April 9, 2019 · 7:15 Presentation: Year in review Motions o 2018 Financial...

Briarwood Community Association

Annual General Meeting

April 9, 2019

Our vision: “An inclusive, vibrant, safe and caring community”

Our mission: “Enrich the quality of life for the Briarwood Community through sport, culture and recreation”


Agenda7:00 Approval of agenda

Acceptance of 2018 AGM minutes

7:15 Presentation: Year in review

Motions

o 2018 Financial Statements

o 2019 Budget

o Appointment of Accountants

7:45 Election of Board

8:00 Councillor Sarina Gersher


• 2018 BCA Board of Directorso Past President - Eldon Ortman

o Secretary – Paul Bonnet

o Treasurer - Nora Ortman

o Civics Coordinator – Bruce Richet

o Communications Coordinator - Jordan Turcotte

o Community Centre Coordinator - Lou Anne Turcotte

o Social Coordinator - Shirley Zhou

o Membership Coordinator – Darien Moore

o Members at Large – Jeff Taylor, Wally Leis, Kristin Harmel

o City of Saskatoon Consultant – Mark Planchot


Indoor programming at Briarwood Community Centre with approximately 120 participants

Youth kinder soccer with 17 participants


Social - 2018 Annual BBQ (Shirley Zhou)

• Date: Sunday September 9, 2018

• Participants: nearly 500 Briarwood residents including children, seniors, new comers, etc.

• Volunteers: 32

• Task Shifts: 56

• Grant: $2,000 SaskLotteries Grant

Our sincere thanks to:


2018 Annual BBQ

Activities:

BBQ & Beverage- Live band- Facepainting- Balloon twisting- Bricks 4 Kids- Bounce houses- Sparkle tattoo- Wishing well- Horse drawn carriage ride



• Membership - Darien Moore

o Neighborhood canvas in fall 2019 completed by BCA board and volunteers

o 365 memberships sold, approx. 21% of Briarwood households. Partnered with St. Luke Playground Fundraising Committee

o Thank you to all canvassers and residents who supported us with a membership purchase

• Communications - Jordan Turcotte

o BCA Website (briarwoodca.com) – new website developed

o Three BCA Newsletters (2 direct mail, one emailed)


• Community Centre – Lou Anne Turcotte

• 39 Community Centre Rentals from Apr 2018 to Apr 2019

• Memorandum of Understanding between BCA and City of Saskatoon renewed for 5 years effective January 1, 2019


• BCA Dog Bag Stations in Briarwood

o Currently four dog bag stations (2 in Briarwood Park, 2 near Briarwood Lake)

o Chuck Miles (former Rink Coordinator) looked after acquiring dog bags from COS and stocking containers weekly for past 10+ years

o Approximately 5,000 bags per year being stocked and used

o COS will no longer provide free of charge therefore BCA will incur cost after current supply is exhausted (received 8,000 bags in summer 2018)


• Civics - Bruce Richet

o Main conduit between BCA and City of Saskatoon regarding civic issues

o Major issues identified:o Roads, sidewalks, pathways and park infrastructure

o Asset Management and Preservation focus

o Adherence to COS bylaws covering:

Traffic, noise, animal control, sidewalk clearing, etc

Planning & Development (land use, unsightly premises, etc)


• Civics

Manages informative signs

at four entrances and rink


• Civic issues - Traffic/pedestrian safetyo Proper crosswalk markings and signage

o Obstructions and sightlines

o Sidewalk/ pathway interference and usage conditions


• Civic issues - Traffic/pedestrian safetyo Briarwood Community Centre winter

street parking – windrow removal

o 7 years of negotiating and still…..


• Civic issues – Request for funding action Proposed pathway on 8th Street between Boychuk & Briargate Rd


Proposed pathway on 8th Street between Boychuk & Briargate

Formal request made 2017 to CoS Transportation Division Rationale

Increased traffic flows from Brighton and COSTCO (50-75 fold) Safety issues in:

No walking, skateboarding, cycling pathway along this section of 8th to complete Briarwood trail system (600m)

Dangerous eastward 2->1 lane transition from Boychuk Bus route (thus eligible for PTIF funding for sidewalk funding)

Decision is pending: additional investigation/study AND consideration of overall master plan for 8th street due to Growth Plan for the CoS.

Briarwood Traffic Review meeting Tuesday April 16 at 7:00 PM (Elim Church)


Outdoor Rink – Our dream last year…


Outdoor Rink - Became reality this year!!


Outdoor Rink timeline of events:• Motion at 2018 AGM authorizing BCA board to invest no more than

$7,500 in outdoor rink project

• June 2018 BCA board made decision to proceed with project

• July 2018:o NiceRink 100 ft X 100 ft rink package ordered in conjunction with Lakeview Community

Association

o Rink Package delivered late July

o BCA lake rink equipment (quad, blade, sweeper) sold

• October 26 – 27: Rink boards set up

• November 10 – 12: Rink liner installed and flooding commenced

• November 16: Rink open!!

• March 17: Rink closed for season – 4 months of use!!

• April 7: Rink removed from ball diamond!!





Outdoor Rink – Financial and Other Support:

• City of Saskatoon - $7500 Rink Improvement Grant

• Nickel Plumbing and Heating (1985) Limited – Supply and installation of water connection outlet ($5,000 value!!)


Outdoor Rink – Financial and Other Support:• K+S Potash Canada - $300 donation

• Saskatoon Fire & Protective Services – 450 ft of used fire hose

• Rempel Brothers Construction – supply and deliver of used plywood for rink boards


Outdoor Rink - Summary of costs and funding:

o Total cost in CAD including shipping: $11,889

o City of Saskatoon Rink Improvement Grant ($7,500)

o Sale of quad and accessories ($3,200)

o Donation K+S Potash Canada ($300)

o Net cash cost to BCA $889

There were some additional small items such as tools, lighting, etc. however these costs are eligible for a City of Saskatoon Rink Operating Grant which covers 50% of costs up to $1000.


Outdoor Rink next steps and future plans:

• Validation and support of RINK facility at current site

• AGM 2019 general endorsement

• Land use agreement for placement on ball diamond was temporary for one winter. Meeting on April 30 to discuss past winter experience and future approvals

• BCA investigating cost of having power supply brought to rink location rather than purchasing power from a resident and running long extension cords

• Landscaping/partial leveling of rink footprint on ball diamond and outfield would result in less ice buildup. Ice ranged in depth from 3 inches (8 cm) to over 1 foot (30 cm)



Outdoor Rink next steps and future plans:

Will use different process for installation of puck boards next winter to prevent lifting before rink surface is frozen

Power sweeping before flooding would improve ice surface

o Would require rental or purchase of equipment

Thanks again to everyone who contributed to the success of this project!!!

Overview of 2018 Financial Results

• Review of financial statements prepared by McKenzie & Co.

Overview of 2019 BudgetActual Budget

2018 2019

Income

Gain on disposal of fixed assets 3,200$ -$

Miscellaneous Revenue 105$ 10$

Interest Income -$

Donation 305$ 300$

Advertising Income

Newsletter Advertising 300$ 200$

Total Misc Income 3,910$ 510$

Grants (City & SK Lotteries)

Operating Grant (City of Stoon) 2,100$ 2,100$

Program Grant (City of Stoon) 1,200$ 1,200$

Rink Improvement/Operating Grant (City) 7,582$ 250$

Sask. Lotteries Grant 2,000$ 2,000$

Total Grants (City & SK Lotteries) 12,882$ 5,550$

Memberships 5,475$ 5,000$

Rec Centre Rental 6,435$ 6,000$

Summer BBQ Sales 525$ 400$

Team Sports Income (Soccer) 595$ -$

Total Recreational Activities (InDoor Programming) 6,769$ 6,800$

Total Income 36,591$ 24,260$

Overview of 2019 BudgetActual Budget

2018 2019

Expense

Annual General Meeting 107$ 150$

Bad debts 240$ -$

Total Briarwood Bulletin 1,550$ 1,600$

Depreciation 2,543$ 2,500$ Garage Sale Advertising -$

Total Civics/Park Enhancement 834$ 1,500$

Total General & Admin Expense 1,969$ 2,125$

Insurance 1,830$ 1,850$

Total Membership Expense 257$ 200$

Total Recreation Centre 672$ 700$

Total Recreation Centre Equipment 47$ 200$

Total Team Sports 623$ -$

Total Recreational Program Expenses 6,596$ 6,600$

Rink Maintenance 866$ 500$

Total Social Events Expense (BBQ) 4,341$ 4,425$

Total Volunteer Expenses 224$ 250$

Computer, Software & Website Expenses 2,510$ 2,000$

Total Expense 25,210$ 24,600$

Net Income (Loss) 11,381$ 340-$

Net income excluding Rink Grant and Sale of Assets 681$

Capital Budget 11,889$ 5,000$


Election of BCA Board

oVice President – Michael Boyko

oPast President - Eldon Ortman

o Treasurer – Nora Ortman

oCivics Coordinator – Bruce Richet

oAdult Program Coordinator – Kristin Harmel

o Youth Sports Coordinator - Open

oRink Coordinator - Open

oMembers at Large - 4 positions open


Our vision: “An inclusive, vibrant, safe and caring community”

Our mission: “Enrich the quality of life for the Briarwood Community through sport, culture and

recreation”

Thank you for attending!!!

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Annual General Meeting April 9, 2019 · 7:15 Presentation: Year in review Motions o 2018 Financial...

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