PELADA FOOTBALL ACADEMY ANNUAL GENERAL MEETING

December 11, 2016at the EugeneAcademic Achievement Center

MEETING AGENDABOARD OF DIRECTOR ELECTIONS

• President (up for election)• Treasurer (up for election)• Director At Large (two positions up for election)

ACADEMY HISTORY & PHILOSOPHY

• Defining “Pelada”

NEW IN 2016-17

• Revised program structure

• New policies and resources

• Birth year registration

• Partnerships

2015-16 ACADEMY PROGRAMS REVIEW

• Summer 2015 through Spring 2016• Coach Development Academy

2016-17 ACADEMY YEAR TO DATE

• Programs overview

BUDGET & ACADEMY FINANCES

• 2015-16 budget• 2016-17 year to date & projections

BOARD OF DIRECTORS2016 ELECTIONS

Vice PresidentPhilip Wisnewski

PresidentSteve Grossberg*up for re-election

SecretaryMisty Quimby

TreasurerMark Nash*up for re-election

Director at LargeRebekah Insko*up for re-election

Director at LargeJustin White*up for election

ELECTION OF OFFICERS & DIRECTORS

• Pelada FA’s Board of Directors must have between 5 and 15 members.• All members of the Board will be elected at the AGM• Term length for Board positions will be two years• President, Treasurer, & ½ of Directors at Large: Elected in even numbered years

• These positions are up for election in 2016• Vice President, Secretary, & ½ of Directors at Large: Elected in odd numbered years

• These positions will be up for election in 2017• Each officer is limited to 3 consecutive terms in the same office

VOTING PROCESS• Motion to vote → Second the motion

• Discussion: this is your opportunity to comment, ask questions, address issues, or voice any objections you may have.

• Vote by voice → Respond “Aye” or “Nay” when prompted

• Vote by show of hands → If the vote by voice does not produce a clear majority opinion, the vote will be retaken by a show of hands.

A simple majority of the votes cast by the General Membership is decisive.

ACADEMY HISTORY & PHILOSOPHY2012-Present

Youth Soccer Development Opportunities for Every Player

Our mission is to support the education of young people in our community through soccer by fostering values of positive leadership, team ethics, and

fair play along with the technical and tactical skills of the game.

DEFINING “PELADA”The word Pelada [ pronounced Pay-lah-dah ] comes from Brazil and describes an informal game of soccer

between friends. Peladas are played everywhere, everyday, motivated by nothing more than love for the game and the sense of community at its core.

PELA

DA F

A RE

PRES

ENTS

Opportunities for All: Players are not cut based on ability. Every player plays at least 50% of each match.

Coaches as Educators: Certified coaches who participate in ongoing education and understand their roles as teachers, role models, and life mentors for children.

Competitive Player Development: Curriculum and club practices designed to improve each player’s standard of play and ability to compete at a high level.

Positive Approach: Inclusive and supportive environments for players, and insistence on fair play.

CLUB HISTORYFall 2012: Pelada’s first operational season

February 19th, 2013: Reorganized as a non-profit youth sports organization

March 2013: Accepted as an OYSA Member Club

March 2015: Awarded 501(c)3 Tax Exempt Status

Fall 2015: First introduced Financial Aid opportunities

2015-16 Seasonal Year: Fielded teams for both boys and girls at every age group from U9 to U15 for the first time in club history

2016-17 Seasonal Year: Introduced annual registration options and updated program structures

COMMUNITY GOALSProvide positive environments and exceptional playing experiences for young players.

Train leaders and foster mentoring relationships between players that accelerate personal development.

Increase and diversify opportunities for competition locally by supporting leagues and hosting tournaments & community events.

Answer the calls and needs of the community as we continue to develop our programs.

ACADEMY PROGRAMSNEW IN 2016-17

REVISED PROGRAM CALENDARSCLUB POLICIES & RESOURCES

ANNUAL REGISTRATION & FEE STRUCTUREBIRTH YEAR REGISTRATION

WILLAMETTE VALLEY YOUTH SOCCER LEAGUE2017-18 DATES & DEADLINES

PRIMARY ACADEMY REVISED CALENDARYEAR-LONG DEVELOPMENTAL ARC

SEASON / PROGRAM CLUB ACTIVITIES DURATION MONTHS

SUMMER ACADEMY TRAINING & TOURNAMENTS 8 WEEKS JUN-JUL-AUG

BREAK / TEAM CAMP NO ACTIVITY / DAY CAMP 1-2 WEEKS late AUG

FALL LEAGUE PLAY INTENSIVE TRAINING & GAMES 8 WEEKS SEP-OCT

FALL/WINTER BREAK NO ACTIVITY 5 WEEKS NOV

WINTER ACADEMY REDUCED TRAINING SCHEDULE 3 WEEKS DEC

WINTER HOLIDAYS NO ACTIVITY 2 WEEKS late DEC

WINTER ACADEMY, cont. REDUCED TRAINING SCHEDULE 11 WEEKS JAN-FEB-MAR

SPRING PRESEASON INTENSIVE TRAINING 3 WEEKS MAR

SPRING BREAK NO ACTIVITY 1 WEEKS late MAR

SPRING LEAGUE PLAY INTENSIVE TRAINING & GAMES 5 WEEKS MAR-APR-MAY

SUMMER BREAK NO ACTIVITY 5 WEEKS MAY-JUN

PREPARATORY ACADEMY REVISED CALENDARYEAR-LONG DEVELOPMENTAL ARC

SEASON / PROGRAM CLUB ACTIVITIES DURATION MONTHS

SUMMER ACADEMY TRAINING & TOURNAMENTS 8 WEEKS JUN-JUL-AUG

BREAK / TEAM CAMP NO ACTIVITY / DAY CAMP 1-2 WEEKS late AUG

FALL LEAGUE PLAY INTENSIVE TRAINING & GAMES 10 WEEKS SEP-OCT

FALL/WINTER BREAK NO ACTIVITY 4 WEEKS NOV

WINTER ACADEMY REDUCED TRAINING SCHEDULE 3 WEEKS DEC

WINTER HOLIDAYS NO ACTIVITY 2 WEEKS late DEC

WINTER ACADEMY, cont. REDUCED TRAINING SCHEDULE 11 WEEKS JAN-FEB-MAR

SPRING PRESEASON INTENSIVE TRAINING 3 WEEKS MAR

SPRING BREAK NO ACTIVITY 1 WEEKS late MAR

SPRING LEAGUE PLAY INTENSIVE TRAINING & GAMES 8 WEEKS MAR-APR-MAY

SUMMER BREAK NO ACTIVITY 3 WEEKS MAY-JUN

COMPETITIVE DEVELOPMENT ACADEMY REVISED CALENDARYEAR-LONG DEVELOPMENTAL ARC

SEASON / PROGRAM CLUB ACTIVITIES DURATION MONTHS

SUMMER ACADEMY TRAINING & TOURNAMENTS 8 WEEKS JUN-JUL-AUG

FALL HIGH SCHOOL SEASON NO CLUB ACTIVITY 15 WEEKS AUG-SEP-OCT-NOV

WINTER PRESEASON INTENSIVE TRAINING 3 WEEKS DEC

WINTER HOLIDAYS NO ACTIVITY 2 WEEKS late DEC

WINTER SEASON, cont. INTENSIVE TRAINING & GAMES 11 WEEKS JAN-FEB-MAR

SPRING BREAK NO ACTIVITY 1-2 WEEKS late MAR

SPRING CUP PLAY INTENSIVE TRAINING & GAMES 3-5 WEEKS APR-MAY

SUMMER BREAK NO ACTIVITY 6-8 WEEKS MAY-JUN

2017

-18

PROG

RAM

CALE

NDAR

CLUB POLICIES & RESOURCESPLAYER & PARENT POLICIES: New and revised resources for Pelada FA families. Includes:

Parent & Player Code: Revised content and format more clearly communicates expectations upheld by the Academy for participation in its programs.

Attendance Policy: New policy details the best way to report and manage absences; sets expectations for appropriate number of absences per season.

TEAM MANAGER RESOURCES: Suite of guides, tools, and resources for PFA team managers available through Google Apps accounts:

TM responsibilities checklists & communication guidelines Email communication templates

Instructions for using Affinity software Indoor and Tournament Team Formation guides

COACHING CURRICULUM & RESOURCES: New tools and resources for coaches available through Google Apps accounts:

New coach responsibilities & communication guides New continuing coach education policies

New session & match planning resources New video resource index Classroom access

ANNUAL REGISTRATION & FEE STRUCTUREBENEFITS OF ANNUAL REGISTRATION: Streamlines administrative process and player/team continuity. Fewer registration periods for families to remember and complete.

BENEFITS OF SEASONAL REGISTRATION: Flexibility for families.

SYNTHESIS: Pelada has added the option to register annually without removing the seasonal option. Programs will be open for registration during three seasonal windows (Fall, Winter, Spring), and price breaks will be given to families that sign up annually during the fall registration period.

NEW FEE STRUCTURE: The new registration model required a reworking of the old fee structure as well. 2016-17 participation costs have been divided up as follows:

Annual member fee: Paid on player’s first registration of the year. Covers OYSA fees and other registration costs.

Fall / Winter / Spring / Summer fees: Payable season-to-season or at the start of the annual cycle.

BIRTH YEAR REGISTRATIONWHAT IS BIRTH YEAR REGISTRATION?: The United States Soccer Federation (USSF) has mandated a change from player/team registration based on school grade (traditionally August 1-July 31) to registration based on birth year (January 1-December 31). Teams built on the birth year model will incorporate players in different school grades and force some players in the same grade to placed on separate teams. Most competitive teams statewide have been completely rebuilt since last spring.

WHY IS USSF INSTATING THIS?: Birth year registration is used by most of the world and USSF sees its implementation as a step toward developing and identifying youth talent more effectively in the future.

HOW DOES THIS EFFECT PELADA TEAMS?: Two of the leagues in which we place teams have gone to birth year registration (the U10 Valley Academy League and the statewide Timbers & Thorns Leagues). As a result, some of our 4th graders were unable to participate with our U10 Primary Academy teams, and some of our 8th graders are now age appropriate for the Timbers & Thorns U15 (traditionally 9th grade) league divisions. Players participating in the Preparatory Academy were largely unaffected due to our participation in the Willamette Valley Youth Soccer League, which has preserved a grade-based registration model.

ANY QUESTIONS?

WILLAMETTE VALLEY YOUTH SOCCER LEAGUELEAGUE DESCRIPTION: The Willamette Valley Youth Soccer League (WVYSL) is the result of a partnership between Pelada FA and the Capital FC Timbers in Salem. Its goal is to support a developmental approach to youth soccer by providing well organized league play for intermediate and recreational teams in the Willamette Valley.while also investing locally in referees and coach education.

PELADA FA INVOLVEMENT: PFA’s Director works alongside Capital FC’s administrative staff to coordinate and manage the WVYSL. Les Schwab Sports Park at Willamalane (PFA’s home facility) is the hub for league play in the southern valley, which has helped drastically reduce travel for PFA Preparatory Academy families.

LEAGUE ACCOMPLISHMENTS:

• Increased membership from 29 to 42 teams between the spring and fall seasons• Added 30+ new officials to the referee pool during the inaugural seasons• Preserved options for grade-based competition in the new birth year registration environment• Decreased travel obligations for dozens of teams throughout the valley• Established standards of fair play for coaches and club leaders involved in the WVYSL

AAC PARTNERSHIPACADEMIC ACHIEVEMENT CENTER: The AAC’s mission is to further challenge students, personalize and enrich their learning, and help instill valuable study skills. The need for quality, supplemental education options in the Eugene area created the vision for the Academic Achievement Center.

PARTNERSHIP: Pelada FA and the AAC share core values about education and youth development, and hope to use the new partnership to grow the connection between athletics and academics within both organizations’ memberships and the community at large.

CLASSROOM LEARNING: The classroom is a widely recognized tool for the training of youth athletes worldwide, but one that is nearly universally neglected within our community. Access to the AAC’s state of the art facilities will allow coaches to provide players with opportunities for video reviews, tactical learning, and technical demonstrations that are impossible to replicate on the field.

COMMUNITY CENTER: The Academic Achievement Center will become the primary meeting place for Pelada FA’s community contact events (such as the Annual General Meeting).

2017-18 DATES & DEADLINES BLUE SOMBRERO SOFTWARE: Pelada will be introducing new registration and team management software in Spring 2017 to make registration easier, improve communication channels, and make schedules and other Academy information more accessible for families.

2017-18 REGISTRATION DEADLINES:

Spring 2017 Deadline: March 3rd, 2017

Summer Academy 2017 Deadline: June 16th, 2017

Fall 2017 / 2017-18 Annual Registration Deadline: August 4th, 2017

Winter 2017-18 Deadline: November 24th, 2017

Spring 2018 Deadline: March 2nd, 2018

2015-16 PROGRAMSYEAR IN REVIEW

PRIMARY ACADEMYPREPARATORY ACADEMY

COMPETITIVE DEVELOPMENT ACADEMYCLINICS & SPECIAL EVENTS

COACH DEVELOPMENT ACADEMY

Program description: The Primary Academy uses age and skill appropriate games to build confidence, coordination, and technique. Players learn the fundamentals of the game through fun and engaging field exercises and small-sided competition.

Program goals: Develop physical intelligence, fundamental skills, enjoyment of the game, and positive group ethics.

League Membership: PFA Scrimmages / Valley Academy League

PRIMARY ACADEMY U5-U10 (K-4th Grade)

VAL Girls TeamsPFA 07G Vitesse PFA 06G Invicta

VAL Boys TeamsPFA 06B Independência

2015-16 Programs SummaryFall Participation: 68 playersSpring Participation: 74 players

General Primary Academy GroupsU5-6 Coed U7-8 Coed

Program description: The Preparatory Academy uses a more rigorous training and match load to prepare players for competitive levels of play. Training is weighted toward technical development at the lower age groups, and shifts toward an increased tactical focus as players approach and enter high school.

Program goals: Develop technical competency, tactical understanding, team play, game intelligence, and leadership.

League Membership: Willamette Valley Youth Soccer League

PREPARATORY ACADEMY U11-U14 (5th-8th Grade)

Girls TeamsPFA 05G EspérancePFA 04G Alianza WhitePFA 03G Alianza BluePFA 02G DeportivaPFA 02G Dynamo

Boys TeamsPFA 05B Eintracht WhitePFA 05B Eintracht RedPFA 04B ExcelsiorPFA 03B CalcioPFA 02B Royal

2015-16 Programs SummaryFall Participation: 150 playersSpring Participation: 145 players

Program description: The Competitive Development Academy combines an intensive training curriculum with participation in competitive league and cup competitions to prepare players for the rigors of their high school programs as well as soccer beyond high school.

Program goals: Develop advanced tactical understanding, decision making, and consistency in execution of technique. Cement a style of play that takes full advantage of individual skill sets and maximizes each player’s impact on games.

League Membership: Timbers & Thorns League / State Cup

COMPETITIVE DEVELOPMENT ACADEMY U15-U19

Girls TeamsPFA 01G UnidaPFA 99G Nacional

Boys TeamsPFA 01B AthleticPFA 00B AtlasPFA 99B Apex

2015-16 Programs SummaryWinter Participation: 72 players

Program description: Week-long clinics featuring daily technical and tactical sessions, scrimmages, and small-sided tournaments.

Program goals: Provide highly focused technical and tactical training, specialized developmental opportunities, and fun, engaging “camp” experiences.

WINTER INDOORU9-U19 (3rd-12th Grade)

SUMMER CLINICSK-U19 (K-12th Grade)

Program description: Indoor league participation and reduced indoor training schedules.

Program goals: Provide opportunities for those who want to continue playing during the winter season.

League Membership: Kick City Sports Park Indoor Leagues

2015-16 Programs SummaryWinter 1 Participation: 231 players Teams: 21 / Training Groups: 11Winter 2 Participation: 76 players Teams: 9 / Training Groups: 5

Summer 2015 SummaryTotal Participation: 220 playersTotal Clinics Events: 7

Clinic Themes

Primary SkillsDevelopmental Skills & Tactics

Advanced Skills & TacticsFall Preseason Team Camps

Finishing CampGoalkeeping Camp

Summer 2016 SummaryTotal Participation: 165 playersTotal Clinics Events: 6

PROGRAM RESTRUCTURED

FOR 2016-17

The Player-Coach program was created to promote mentoring relationships between players of different ages within the Academy as well as to develop future Pelada coaches.

• Centered around summer clinic activities• Involved 2-3 coach training clinics per year led by

Pelada’s senior staff coaches• Was open to players age 12 and older on an

invitation basis• Was free for all participants• Trained approximately 45 coaches during Pelada

FA’s first three years, including four of our current staff coaches

PLAYER-COACH PROGRAM → COACH DEVELOPMENT ACADEMY

NEW FORMAT: Going forward, the Player-Coach Program is being redefined to more fully integrate coach identification, education, and support from the youth ranks to the senior coaching staff.

The COACH DEVELOPMENT ACADEMY will:

• Make coaching and mentoring opportunities more accessible to our general membership

• Integrate youth coaching activities into Pelada’s year round programs

• Formalize Pelada’s in-house coach education curriculum• Create clear pathways and timelines for training and

certification of coaches Academy-wide• Pay for education and certification of youth and staff

coaches• Remain free for all participants

Highlights: 2015-16 saw record highs in Academy membership and the most complete set of teams in our history. Single age group teams meant that for the first time since founding in 2012 we had age-appropriate opportunities for nearly every player who registered. 2015-16 also saw us overcome league issues in the fall and partner with Capital FC to improve the playing environment not only for our club, but for the entire Willamette Valley.

Participation SummaryFall 2015 Total Participation: 218 players / 13 teamsWinter 2015-16 Indoor Participation: 307 players / 30 teamsWinter 2015-16 Outdoor Participation: 72 players / 4 teamsSpring 2016 Total Participation: 219 players / 12 teams

ACADEMY OVERVIEW 2015-16 Seasonal YearGirls TeamsPFA 07G Vitesse PFA 06G InvictaPFA 05G EspérancePFA 04G Alianza WhitePFA 03G Alianza BluePFA 02G DeportivaPFA 02G DynamoPFA 01G UnidaPFA 99G Nacional

Boys TeamsPFA 06B IndependênciaPFA 05B Eintracht WhitePFA 05B Eintracht RedPFA 04B ExcelsiorPFA 03B CalcioPFA 02B RoyalPFA 01B AthleticPFA 00B AtlasPFA 99B Apex

Affiliate GroupsPFA Irish United U14 Girls PFA Willamette U13GPFA McKenzie Strykers U14G LCUSA U11-12B

2016-17 PROGRAMSYEAR TO DATE

ACADEMY OVERVIEW

So far: 2016-17 is once again setting Academy participation records, particularly in the Preparatory Academy where we fielded three teams for every two age divisions this fall. Increased roster sizes have improved the training environment and ability for our teams to perform competitively. New policies, resources, and partnerships have improved player attendance and club practices on and off the field. New Winter and Summer Academy programs will help improve team continuity and bridge the gap between fall and spring seasons.

Participation SummaryFall 2016 Total Participation: 241 players / 13 teamsWinter 2016-17 Academy Participation: 80 playersWinter 2016-17 Outdoor Participation: 82 players / 5 teams

ACADEMY OVERVIEW 2016-17 Seasonal YearGirls TeamsPFA 07G Força PFA 06G InvictaPFA 05G EspérancePFA 04G CobresolPFA 04G Alianza WhitePFA 03G Alianza BluePFA 02G DeportivaPFA 01G Unida

Boys TeamsPFA 06B FénixPFA 06B Independência RedPFA 05B Independência WhitePFA 05B EintrachtPFA 04B ExcelsiorPFA 03B Calcio RedPFA 03B Calcio WhitePFA 01B AkademikPFA 00B AthleticPFA 98B Alumnus

Affiliate GroupsLCUSA U12-13BPFA Willamette U14-15GPFA McKenzie Strykers U15G

BUDGET & ACADEMY FINANCES

BUDGET OVERVIEW

2015 - 2016 FINANCIAL REPORT2016 - 2017 FINANCIAL PROJECTIONS

Budget Overview 2015/16 Projections 2015/16 Actuals 2016/17 Projections

Fiscal Year Revenue $206,400 $228,589 $240,400

Fiscal Year Expenses $187,110 $195,370 $174,021

Fiscal Year Net Income $19,290 $33,220 $66,379

2015-16 USE OF ACADEMY FEES

Budget: 2015/16 Income

Budget: 2015/16 Expenses

Budget: 2015/16 Expenses

Budget: 2016/17 Projected Income

Budget: 2016/17 Projected Expenses

Budget: 2016/17 Projected Expenses

Questions?

Thank you for attending!