Decatur Swim ClubAnnual Meeting

September 19, 2010

AgendaCall to OrderTreasurer’s Report- Cindy StaudenmaierPresident’s Report- Sue MillerCoach’s ReportNew Business

Nomination and Election of Board Members 2010-11

Nomination of committee chairs- 2010-11Next Board Meeting- September 20, 2010

Treasurer’s ReportCindy Staudenmaier

2009-10 Budget versus Actual•Challenges•New Coach started September 09•Lost the majority of the seniors•Membership mix did not provide the same income stream•Focus of the board and coach was put towards membership instead of fundraising

•Plans to add a meet did not work out.

•Paid Coach Kat in the interim to create a smooth transition

•Other•Audit will be completed by Melissa Livasy, results will be posted on the website

Summary Budget 2009-10 Actual Variance

Dues 39,500 31,297 (8,203)

DSC Registration 2,300 2,600 300

Corporate Contributions 2,500 4,049 1,549

Fundraising, net (meets) 12,600 7,284 (5,317)

Other Fundraising, net 5,500 - (5,500)

Other 650 627 (23)

Total Receipts 63,050 45,856 (17,194)

Coaches Expense 41,200 51,891 10,691

Pool Expense/ other program 13,000 10,200 (2,800)

Mgmt & General 8,850 7,960 (890)

Total Disbursements 63,050 70,051 7,001

Net Loss - (24,195)

Pricing for 2010-11

•Dues are slightly higher for this season.

•Added a punch card system for the High School athletes

Proposed Dues pricing 2010-11

Bronze $ 45.00 per month

Silver $ 70.00 per month

Gold $ 85.00 per month

Senior $ 115.00 per month

FF 10 and under $ 40.00 per month

FF 11 and over $ 65.00 per month

Masters $ 44.00 per punch card (8 uses)

High School $ 44.00 per punch card (8 uses)

DSC Registration Fee $ 50.00 per family per year

USA Registrations $ 60.00 per swimmer per calendar year

2010-11 Budget

Membership growth expected this year

Membership mix expected to produce greater income

Need to produce more income from meets

Summary

Dues 55,000.00

DSC Registration 3,000.00

Corporate Contributions 4,000.00

Fundraising, net (meets) 10,000.00

Other Fundraising, net 1,000.00

Other 350.00

$ 73,350.00

Coaches Expense 50,000.00

Pool Expense/ other program 13,300.00

Mgmt & General 10,050.00

$ 73,350.00

Team Unify siteBetter Communication through email and

websiteAutomated Billing & payment processingMeet Entry managementTime TrackingVolunteer time management for meetsSponsor fundraisingGetOutSwim.com

President’s ReportSue Miller/ Cindy Staudenmaier

Coach’s ReportCoach Johnson

Assistant Coaches

Chris Sykes

Ally Staudenmaier

Jill Stern

Membership Report

Group Number

FnF- 10 and under 17

FnF- 11 and over 8

Bronze 8

Silver 4

Gold 4

Senior 16

Masters 9

Total 66

Group Target Age Monday Tuesday Wednesday Thursday Friday

Fun and Fit10 and under

5-10 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p

Fun and Fit11 and over

11 and up 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p

Bronze 5-8 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p

Silver 8-10 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p

Gold 11 and up 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p

Senior/ National 13 and up 5:30a-6:30a

5:45p-8:00p 5:45p-8:00p5:30a-6:30a5:45p-8:00p 5:45p-8:00p

5:30a-6:30a4:45p-6:45p

High School 5:30a-6:30a5:45p-7:30p 5:45p-8:00p

5:30a-6:30a5:45p-7:30p 5:45p-8:00p 5:30a-6:30a

Practice Schedule

Practice Schedule

Meet ScheduleDate Meet Location

October 23-24 Spooktacular Meet Peoria, IL

November 6-7 Champaign HEAT Meet

Champaign, IL

November 13 Girls HS Sectional Champaign, IL

November 19 Girls HS State Chicago, IL

November 20-21 Redbird Meet Bloomington, IL

December 9-11 SC Junior Nationals Atlanta, GA

December 11 DOCS Meet Peoria, IL

January 7-9, 2011 DSC Seth Dunscomb Decatur, IL

Meet Schedule, continuedJanuary 22-23 Champaign HEAT

MeatChampaign, IL

February 4-6 Indy Dolphins Invite Indianapolis, IN

February 11-13 Redbird Meet Bloomington, IL

February 19 Boys HS Sectionals Champaign, IL

February 25-26 Boys HS State Finals Chicago, IL

February 25-27 Regional Champs Peoria, IL

March 3-6 Senior State Champs Chicago, IL

March 11-13 Age Group State Champs

Chicago, IL

March 11-14 Speedo Sectional Champs

University of Minnesota

Meet Performance SheetMeet Performance Sheet Meet Name     Swimmer Name        Meet Date              Event   Lifetime Best Time Season Best Time Goal Time Official Result Coaches Comments                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Notes:                                            

Team SuitsSizing:

TBA… coach will email time

Click icon to add picture

Parent InvolvementHealthy parent- coach relationship

Trust and listen to the coachRespect and support the coach’s decisionsStay in the backgroundSupport your child, but don’t add

additional pressure

Parent Volunteer OpportunitiesBoard positionsCommittee positionsFundraisingHome meetsOfficial Training

New BusinessSue Miller

Board of Directors 2010-2011

Member Position Term expires

Cindy Staudenmaier President 2012

Sally Anselmo Vice President 2012

Secretary Maureen Ruski 2011

Treasurer Carol Cunningham 2012

Member Allison Hinch 2013

Member Phil Shils 2013

Member Scott Roberts 2013

Member Ian Clark 2011

Member Mark Morthland 2011

Committee Chairs 2010-2011

Member Committee

Melissa Livasy Clothing

Jamie McCoy Fundraising

Publicity Mary Kay Thompson

Membership Rhonda Kellerman

Website Ian Clark

Social Open

Travel Open

OtherDSC Clothing---Melissa Livasy

Examples here todayOrders will be taken through end of

September

Membership Chair--Rhonda KellermanTeam Picture

Any Questions????Call Coach Johnson at 217-422-7946Visit website: decaturswimclub.org

E-mail from website