AnnualMonitoring ofGEF IW Projects

GEF IW Task Force M&E Framework

February 2006

andSelf-Assessment

GEF-4 Strategic Objectives for IWGEF-4 Strategic Objectives for IW

• IW-2: Expand foundational capacity building to a limited number of new transboundary waters through integrated approaches and undertake targeted learning

Percentage Resources: 20%

Outcomes/Results: ministerially agreed strategic actionprograms reforms/investments; inter-ministrycommittees; capacity developed

AnnualMonitoring ofGEF IW Projects

Technical Support and Structured Learning Projects

Thematic or global projects to help share experiences, promote participation, increase awareness, catalyze actions and

partnerships – OP 10 / SO IW-2

Catalytic Impact Indicators

Number of hits at project website

Number of downloads from project website

Effectiveness of structured learning - exchange activities as it emerges from evaluation questionnaires filled by participants (0-3)

Effectiveness of IWC (IW Portfolio Conference) and face to face meetings held, as it emerges from evaluation questionnaires (0-3)

Partnerships solidified or new ones/ new activities & cofinancing (0-3)

Outcome of international events reflect GEF experience and approaches(0-3)

•In order to utilize the framework as a tracking tool for Replenishment results/targets, an Annual Scorecard for each project will submitted. Part A: annual results (last 12 months) and Part B: cumulative results (since beginning of project).

•For all projects, agencies would also annually report on implementation progress (% of scheduled disbursement; delivery of outputs in line with original schedule; co-financing on schedule) to contribute to a portfolio characterization.

•Two tracking tools will be maintained for results reporting for Replenishment purposes by the IW Task Force: a Coverage Indicator Tracking Tool, and a Results Indicator Tracking Tool (with annual and cumulative tables – see attached example).

IW:LEARN’s Coverage

• #Z1# “waterbody” projects established Web sites using IW:LEARN tools, #Z2# now connected with iwlearn.net via IW-IMS

• #X# unique visits from #Y# countries to iwlearn.net.

• #X# helpdesk requests fielded from #Y# countries & #Z# projects.

• #X# people from #Y# GEF-beneficiary countries across #Z# GEF IW projects participated in Structured Learning activities, including #A# women and #B# men.

• #X# national representatives from #Y# GEF-beneficiary countries across #Z# GEF IW projects participated in GEF IW Conferences, including #A# women and #B# men.

• #X# people across #Y# countries & #Z# projects receive GEF IW Bridges newsletter; signed G&W exhibit guestbook; etc.…

UNDER CONSTRUCTION

GEF IW Scorecard Template--Annual Report of GEF IW Scorecard Template--Annual Report of Results to Contribute to the Tracking ToolsResults to Contribute to the Tracking Tools

Part A: Annual Results Report quantitative; or 0-1 / 0-3 rating

I. Process Indicators: ______: _____; ______;

II. Stress Reduction Indicators:

______; ______; ______;

III. Catalytic Impact Indicators:

______; _____: ______:

IV. Implementation progress:

outputs; % disbursement; co-fin.

Part B: Cumulative Results Report

Roll ups of progress toward the different types of indicators listed in Part A / logframe on a cumulative basis for the life of the project.

I. _____; ______; ______;

II. _____; ______; _____;

III. _____; ______; _____;

IV. _____; ______; _____;

Subcommittee formed to develop theTemplate for the Scorecard

Results

• Per GEF IW Scorecard, focus on..– Catalytic Impact Indicators (Annually, Section III)

(cf. “Outcomes” and more)– Implementation Progress (Quarterly, Section IV)

– Disbursement (quarterly)

– Co-finance (annually)

III. IW:LEARN Outcomes (Catalytic Impacts)

Across 5 Project Components: A. Information Sharing: >75% projects use IW-IMS and >50% of users obtain needed info by 2008.   B. Structured Learning: 30+ projects apply lessons from IW:LEARN structured learning to improve TWM in the basins by 2008.   C. IW Conferences: Representatives from all GEF IW projects participate in 2 portfolio-wide review, replication and partnership events.  D. Testing Innovative Approaches: GEF IW projects and partners benefit from a set of demonstration activities integrating TWM information sharing and structured learning.  E. Partnerships to Sustain Benefits: TWM structured learning and information sharing institutionalized. 

IN PROGRESS

III. Other “Catalytic Impacts”2005 Anecdotes

– 50 useful, measurable actions planned by St. Petersburg workshop participants– UNECE Water Convention contributes to Petersberg/Athens Process to improve

IWRM– IWC3 participants felt learning would improve their projects' design,

implementation, communications, inter-project linkages and integration. – Gender, Water and Climate exhibit deployed (via co-finance)– Jobs@iwlearn.net helping to link projects with professional personnel

2006 Anecdotes– IW Communications Manual drafted by and for GEF IW projects– 21 Newport workshop participants provide recommendations to 10 LMEs to

improve governance and socioeconomics.– ELI obtained external finance to deliver P2 for water mgmt. training in LAC and

WWF4 session on P2 in IW mgmt.– LME governance workshop participants carry over XXXX recommendations back

to their home projects.– G&WA partners foster and sustain Gender & Water exhibit tour in LAC region

IV(a) IW:LEARN Outputs (Progress by Component)

• Based on Project Timeline in IW:LEARN Project Document• Need for each PAL and partners to provide quarterly updates

regarding progress relative to these indicators.

• Accomplished (in full) by end of target year

• Partially accomplished by end of target year

• Not accomplished by end of target year

Year 1 Year 2 Year 3 Year 4

 

A. Information Sharing: >75% projects use IW-IMS and >50% of users obtain needed info by 2008.  A1. IW Info. Mgmt. System (IW-IMS)

IW-IMS protocols established, prototype in place; 1 new module (Africa)

IW-IMS populated; Helpdesk operational, proactive & responsive;1 new module (aquifers)

Helpdesk responds to 24 requests/yr; 1 new module (TBD)

Helpdesk fielding 48+ requests/yr; 1 new module(TBD)

A2. ICT Technical Assistance

1 ICT Training Workshop; 25% of projects’ Websites linked to IW-IMS

50% of projects’ Websites linked to IW-IMS

1 ICT Workshop; 75% of projects’ Websites linked to IW-IMS

95% of projects’ Websites linked to IW-IMS

Year 1 Year 2 Year 3 Year 4

 

B. Structured Learning: 30+ projects apply lessons from IW:LEARN structured learning to improve TWM in the basins by 2008.

 B1. Regional Multi-Project Exchanges

At least 1 regional exchange launched (Europe)

At least 2 regional exchanges launched (Caribbean)

At least 3 regional exchanges launched (Africa); Present regional exchange findings at IWC4

Learning products on IW-IMS

B2. Learning for Portfolio Subsets

Freshwater &/or LMEs exchanges launched

Freshwater & LME exchanges both launched (or continuing)

Coral reef exchange launched; other exchanges present findings at IWC4

Learning products on IW-IMS

B3. Inter-Project Exchange Missions

1-4 multi-week inter-project exchanges

1-4 multi-week inter-project exchanges

1-4 multi-week inter-project exchanges

1-4 multi-week inter-project exchanges

B4. Public Participation Training

Training materials developed 1st workshop; training materials revised

2nd workshop; training materials augmented

3rd workshop; training materials on IW-IMS

Year 1 Year 2 Year 3 Year 4

 

C. IW Conferences: Representatives from all GEF IW projects participate in 2 portfolio-wide review, replication and partnership events.

C1. IWC3 (Rio de Janeiro, Brazil)

IWC3 held; IW portfolio recommendations to CSD

Proceedings disseminated via IW-IMS

   

C2. IWC4 (Cape Town, South Africa)

  IWC4 host, location and co-finance secured; agenda set

IWC4 held Proceedings disseminated via IW-IMS

Year 1 Year 2 Year 3 Year 4

 

D. Testing Innovative Approaches: GEF IW projects and partners benefit from a set of demonstration activities integrating TWM information sharing and structured learning.

D1. S.E. Asia Regional Learning Center (SEA-RLC)

SEA-RLC established to address projects TWM needs; Web site launched and linked to IW-IMS

Regional GEF IW GIS on-line, connected to IW-IMS

Roster of >100 experts addresses projects’ needs; 3 GIS DSS modules featured

>1000 IW resources added to IW-IMS; SEA IW project applying GIS modules

D2. Southeastern Europe/Mediterranean

3 roundtables for senior officials and experts; regional TWM information exchange network launched via Internet

3 roundtables for senior officials and experts; network sustained via regional partners

Network and learning products accessible via IW-IMS

D3. CSD/GEF Roundtable with CSD

Global roundtable, in follow-up to CSD-12 (and leading up to CSD-13)

Learning products accessible via IW-IMS

Year 1 Year 2 Year 3 Year 4

 

E. Partnerships to Sustain Benefits: TWM structured learning and information sharing institutionalized. E1. Partnerships and Strategic Plan

Initial sustainability plan finalized and approved by IW:LEARN SC; role for partners in sustainability plan finalized, approved

Partners recruited and aligned to sustain IW:LEARN benefits for all activities per plan.

Sustainability plan revised per mid-term review

Sustainability plan realized through partners strategic plans.

E2. IW Contributions to Global TWM

2-3 projects receive cost share to participate each of in 2 GEF IW side events; 1-2 outreach &/or learning products disseminated, including LME video (co-produced by IW:LEARN)

2-3 projects receive cost share to participate in each of 2 GEF IW side events; 1-2 outreach &/or learning products disseminated, including Gender and Water exhibit

2-3 projects receive cost share to participate in 1-2 GEF IW side events; 1-2 outreach &/or learning products disseminated

2-3 projects receive cost share to participate in each of 2 GEF IW side events; 1-2 outreach &/or learning products disseminated

IV(b) IW:LEARN Disbursement

• Based on annual budgets, contracts and periodic invoicing • Need for each PAL to invoice according to contractual schedules or

else negotiate with PCU for contractual modifications to accommodate shifting delivery dates.

• Need for UNEP to provide disbursement data for its activities

% Disbursement, by IA

0

200000

400000

600000

800000

1000000

1200000

1400000

1600000

2004 2005 2006est.

2007est.

2008est.

UNEP (2004 only)

UNDP

IV(c) IW:LEARN Co-Finance• Based on co-finance commitments in IW:LEARN Project Document• Need for each PAL and partner with commitment to provide annual

co-finance estimates (distinguishing cash and in-kind)• Need to track unanticipated co-finance (cash &/or in-kind) as

provided

Name of Co-financier (source)

Classification Type Amount (US$)

Status*

IBRD-WBI Multi-Laterals Cash 100,000  

IBRD-WBI Multi-Laterals In-Kind 410,000  

UNDP Cap-Net UN Agency In-Kind 1,400,000  

UNEP-DEWA** UN Agency In-Kind and/or Cash

1,207,400  

UNDP-EEG UN Agency In-Kind 230,000  

USA-NOAA Government In-Kind 200,000  

ELI NGO In-Kind 300,000  

IUCN-WANI NGO In-Kind $350,000  

IUCN-GMP NGO In-Kind $300,000  

GWP NGO In-Kind $100,000  

GWP NGO In-Kind $90,000  

Co-

finan

ce 1

CO

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OO

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Co-

finan

ce 2

Name of Co-financier (source)

Classification Type Amount (US$)

Status*

GETF NGO Cash & In-Kind

$355,000  

SEA-START RC Chulalongkorn U.**

NGO In-Kind 290,400  

UNECE UN Agency In-Kind 225,000  

UNESCO-IHP ISARM/IGRAC

UN Agency In-Kind 30,000  

Germany-MoE Government In-Kind 150,000

 

Greece-MoFA Government In-Kind 150,000

 

GWP-Med NGO In-Kind 20,000  

LakeNET NGO In-Kind 48,000  

EcoAfrica NGO In-Kind 170,000  

TH

IS P

AR

T T

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Take Home Message• IW:LEARN revving up for new M&E framework;

Self-assessment ETA: Spring SC meeting (2006)

• IW:LEARN needs PALs and other partners to help collate data to support indicators tracking IW:LEARN’s:– Coverage

• By activity; across projects, geography, gender

– Results• Catalytic Impacts (annually)• Progress (quarterly)• Disbursement (quarterly)• Co-finance (annually)

Thank you for your ongoing help!