ANNUAL - Provincial Government · ANNUAL FINANCIAL STATEMENTS ..... - 104 - Annual Report for...

ANNUALREPORT

2016/17

Vote 7 Building a caring society together

2016/17

PR Number: 145/2017

ISBN Number: 978- 0 - 621- 45464 - 2

Annual Report 2016/17

Annual Report for 2016/17 Financial Year Vote 7: Department of Social Development

Free State Province

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Contents

PART A: GENERAL INFORMATION .................................................................................. 3

1. DEPARTMENT GENERAL INFORMATION ..................................................................................... 4

2. LIST OF ABBREVIATIONS/ACRONYMS ......................................................................................... 5

3. FOREWORD BY THE MEC ............................................................................................................ 6

4. REPORT OF THE ACCOUNTING OFFICER ..................................................................................... 8

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT.................................................................................................................................................. 13

6. STRATEGIC OVERVIEW .............................................................................................................. 14

6.1. Vision ................................................................................................................................. 14

6.2. Mission .............................................................................................................................. 14

6.3. Values ................................................................................................................................ 14

7. LEGISLATIVE AND OTHER MANDATES ...................................................................................... 14

8. ORGANISATIONAL STRUCTURE ................................................................................................. 16

9. ENTITIES REPORTING TO THE MINISTER/MEC ...................................................................... - 17 -

PART B: PERFORMANCE INFORMATION................................................................... - 18 - 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ............................................. - 19 -

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE .................................................................. - 19 -

2.1 Service Delivery Environment ....................................................................................... - 19 -

2.2 Service Delivery Improvement Plan .............................................................................. - 20 -

2.3 Organisational environment ......................................................................................... - 24 -

2.4 Key policy developments and legislative changes ........................................................ - 25 -

3. STRATEGIC OUTCOME ORIENTED GOALS ............................................................................. - 25 -

4. PERFORMANCE INFORMATION BY PROGRAMME ................................................................ - 29 -

4.1 Programme 1: Administration ...................................................................................... - 29 -

4.2 Programme 2: Social Welfare Services ......................................................................... - 32 -

4.3 Programme 3: Children and Families ............................................................................ - 36 -

4.4 Programme 4: Restorative Services .............................................................................. - 41 -

4.5 Programme 5: Development and Research .................................................................. - 45 -

5. TRANSFER PAYMENTS ........................................................................................................... - 51 -

5.1. Transfer payments to public entities ............................................................................ - 51 -

5.2. Transfer payments to all organisations other than public entities ............................... - 51 -

6. CONDITIONAL GRANTS ......................................................................................................... - 52 -

6.1. Conditional grants and earmarked funds paid ............................................................. - 52 -


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7. DONOR FUNDS ...................................................................................................................... - 52 -

7.1. Donor Funds Received .................................................................................................. - 52 -

8. CAPITAL INVESTMENT ........................................................................................................... - 53 -

8.1. Capital investment, maintenance and asset management plan .................................. - 53 -

PART C: GOVERNANCE............................................................................................... - 54 - 1. INTRODUCTION ..................................................................................................................... - 55 -

2. RISK MANAGEMENT .............................................................................................................. - 55 -

3. FRAUD AND CORRUPTION .................................................................................................... - 55 -

4. MINIMISING CONFLICT OF INTEREST .................................................................................... - 55 -

5. SCOPA RESOLUTIONS ............................................................................................................ - 56 -

6. PRIOR MODIFICATIONS TO AUDIT REPORTS ........................................................................ - 58 -

7. INTERNAL CONTROL UNIT ..................................................................................................... - 58 -

8. INTERNAL AUDIT AND AUDIT COMMITTEES ......................................................................... - 58 -

9. AUDIT COMMITTEE REPORT ................................................................................................. - 60 -

PART D: HUMAN RESOURCE MANAGEMENT ........................................................... - 64 - 1. INTRODUCTION ..................................................................................................................... - 65 -

2. OVERVIEW OF HUMAN RESOURCES ..................................................................................... - 65 -

3. HUMAN RESOURCES OVERSIGHT STATISTICS ....................................................................... - 67 -

PART E: FINANCIAL INFORMATION............................................................................ - 96 - 1. REPORT OF THE AUDITOR GENERAL ..................................................................................... - 97 -

2. ANNUAL FINANCIAL STATEMENTS ...................................................................................... - 104 -


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PART A: GENERAL INFORMATION


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7. DONOR FUNDS ...................................................................................................................... - 52 -

7.1. Donor Funds Received .................................................................................................. - 52 -

8. CAPITAL INVESTMENT ........................................................................................................... - 53 -

8.1. Capital investment, maintenance and asset management plan .................................. - 53 -

PART C: GOVERNANCE............................................................................................... - 54 - 1. INTRODUCTION ..................................................................................................................... - 55 -

2. RISK MANAGEMENT .............................................................................................................. - 55 -

3. FRAUD AND CORRUPTION .................................................................................................... - 55 -

4. MINIMISING CONFLICT OF INTEREST .................................................................................... - 55 -

5. SCOPA RESOLUTIONS ............................................................................................................ - 56 -

6. PRIOR MODIFICATIONS TO AUDIT REPORTS ........................................................................ - 58 -

7. INTERNAL CONTROL UNIT ..................................................................................................... - 58 -

8. INTERNAL AUDIT AND AUDIT COMMITTEES ......................................................................... - 58 -

9. AUDIT COMMITTEE REPORT ................................................................................................. - 60 -

PART D: HUMAN RESOURCE MANAGEMENT ........................................................... - 64 - 1. INTRODUCTION ..................................................................................................................... - 65 -

2. OVERVIEW OF HUMAN RESOURCES ..................................................................................... - 65 -

3. HUMAN RESOURCES OVERSIGHT STATISTICS ....................................................................... - 67 -

PART E: FINANCIAL INFORMATION............................................................................ - 96 - 1. REPORT OF THE AUDITOR GENERAL ..................................................................................... - 97 -

2. ANNUAL FINANCIAL STATEMENTS ...................................................................................... - 104 -


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PART A: GENERAL INFORMATION


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1. DEPARTMENT GENERAL INFORMATION

DEPARTMENT OF SOCIAL DEVELOPMENT

PHYSICAL ADDRESS: 14 Meriam Makeba StreetCivilia Building Bloemfontein 9300

POSTAL ADDRESS: Private Bag X20616Bloemfontein 9300

TELEPHONE NUMBER/S: 051- 4090600

EMAIL ADDRESS: Office of the MEC: 051- [email protected]

Office of HOD: 051- [email protected]@socdev.fs.gov.za

WEBSITE ADDRESS: www.socdev.fs.gov.za


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2. LIST OF ABBREVIATIONS/ACRONYMS

AGSA Auditor General of South AfricaAO AIDS

Accounting OfficerAcquired Immune Deficiency Syndrome

BBBEE Broad Based Black Economic EmpowermentCBO CBPCDPCNDCCYCW CSG CYCCDITC ECDEPWP EXCO FBO FSGDS HCBCHIV IGR ICROP ILO KPI MEC MOA MTEF MTSF NAWONGO

NDANDPNGO NISIS NPO NYDANYSPOVC PFMA PMDS SASSATOR

Community-Based OrganizationCommunity Based PlanningCommunity Development PractitionerCommunity Nutrition and Development CentresChild and Youth Care WorkersChild Support GrantChild and Youth Care CentreDepartmental Information Technology CommitteeEarly Childhood DevelopmentExpanded Public Work ProgrammeExecutive CommitteeFaith-Based OrganizationsFree State Growth and Development StrategyHome/Community-Based CareHuman Immunodeficiency VirusInter-Governmental RelationsIntegrated Community Registration and Outreach ProgrammeInternational Labour OrganizationKey Performance IndicatorMember of the Executive CouncilMemorandum of AgreementMedium-Term Expenditure FrameworkMedium Term Strategic FrameworkNational Association of Welfare Organisations and Non-Governmental OrganisationsNational Development AgencyNational Development PlanNon-Governmental OrganizationNational Integrated Social Information SystemNon-Profit OrganizationNational Youth Development AgencyNational Youth Service ProgrammeOrphans and Vulnerable ChildrenPublic Finance Management ActPerformance Management and Development SystemSouth African Social Security AgencyTerms of Reference

MEC Member of Executive CouncilPFMA Public Finance Management ActMTEF Medium Term Expenditure FrameworkSMME Small Medium and Micro EnterprisesSITA State Information Technology AgencySDIP Service Delivery Improvement Plan


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1. DEPARTMENT GENERAL INFORMATION

DEPARTMENT OF SOCIAL DEVELOPMENT

PHYSICAL ADDRESS: 14 Meriam Makeba StreetCivilia Building Bloemfontein 9300

POSTAL ADDRESS: Private Bag X20616Bloemfontein 9300

TELEPHONE NUMBER/S: 051- 4090600

EMAIL ADDRESS: Office of the MEC: 051- [email protected]

Office of HOD: 051- [email protected]@socdev.fs.gov.za

WEBSITE ADDRESS: www.socdev.fs.gov.za


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2. LIST OF ABBREVIATIONS/ACRONYMS

AGSA Auditor General of South AfricaAO AIDS

Accounting OfficerAcquired Immune Deficiency Syndrome

BBBEE Broad Based Black Economic EmpowermentCBO CBPCDPCNDCCYCW CSG CYCCDITC ECDEPWP EXCO FBO FSGDS HCBCHIV IGR ICROP ILO KPI MEC MOA MTEF MTSF NAWONGO

NDANDPNGO NISIS NPO NYDANYSPOVC PFMA PMDS SASSATOR

Community-Based OrganizationCommunity Based PlanningCommunity Development PractitionerCommunity Nutrition and Development CentresChild and Youth Care WorkersChild Support GrantChild and Youth Care CentreDepartmental Information Technology CommitteeEarly Childhood DevelopmentExpanded Public Work ProgrammeExecutive CommitteeFaith-Based OrganizationsFree State Growth and Development StrategyHome/Community-Based CareHuman Immunodeficiency VirusInter-Governmental RelationsIntegrated Community Registration and Outreach ProgrammeInternational Labour OrganizationKey Performance IndicatorMember of the Executive CouncilMemorandum of AgreementMedium-Term Expenditure FrameworkMedium Term Strategic FrameworkNational Association of Welfare Organisations and Non-Governmental OrganisationsNational Development AgencyNational Development PlanNon-Governmental OrganizationNational Integrated Social Information SystemNon-Profit OrganizationNational Youth Development AgencyNational Youth Service ProgrammeOrphans and Vulnerable ChildrenPublic Finance Management ActPerformance Management and Development SystemSouth African Social Security AgencyTerms of Reference

MEC Member of Executive CouncilPFMA Public Finance Management ActMTEF Medium Term Expenditure FrameworkSMME Small Medium and Micro EnterprisesSITA State Information Technology AgencySDIP Service Delivery Improvement Plan


Free State Province

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3. FOREWORD BY THE MEC

The 2014-2019 political cycle is distinguished from previous terms of democratic government (1994-2014) due to the ushering in of the first building block (Medium-Term Strategic Framework 2014-2019) in the implementation of the National Development Plan (NDP) Vision 2030. The Department has the privilege to lead implementation and coordination of Outcome 13, which is “An inclusive and responsive social protection system”, where poverty alleviation is overarching and the principles of empowerment, self-reliance and good governance is emphasised.

Highlights for the year under review with regard to Government Outcomes are amongst others:

Government Outcome 1 - Quality Basic Education• Early Childhood Development is a national priority programme which deals with child

development and child poverty by providing financial support to ECD facilities and programmes serving children 0-5yrs. The department provided financial support to 48 396 children at R15 per child per day for 264 days.

• The Department partnered with the National Lotteries Commission (NLC) in upgrading the teaching and learning environments for children. NLC allocated R 52,278 million for construction of 8 ECDS (allocation: R41,800 million) and 17 mobile containers (allocation: R 13,478 million).

Government Outcome 2 - All people in South Africa are and feel safe• The Department conducted awareness campaigns to combat the use of substances and

provided psychosocial support in various communities identified as hotspot areas. To date 75 schools have been reached through prevention programmes.

• Agostinho Neto Substance Abuse Treatment Centre (Botshabelo) and Dr Beyers Naude Half Way House (Clarens): - Dr Beyers Naude Half-Way House will provide Care, Rehabilitation, provision of life skills education, reintegration and after care services. An existing structure was converted into a facility, with capacity for 40 beds for male and female substance dependent persons. The Centre will be officially opened in the next financial year. Due to budget constraints only 18 of the 29 critical posts were advertised, interviewed and recommended for appointment in 2017 at R4 918 679.

Government Outcome 4 - Decent employment through inclusive economic growth• The Expanded Public Works Programme is one part of overall government strategy to

reduce poverty through the alleviation and reduction of unemployment. The EPWP is a short -to – medium term programme that aims to provide work opportunities coupled with training. 4997 work opportunities were created.

• The Department attempts to create an environment to help young people to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities. An additional 12 Youth Social Entrepreneurship Structures (with Projects on Green Economy, Arts and Culture, Social Development and Finance and Technology) were funded in 2016/2017.

• Sanitary Towels Project (Tweeling) - The goal of this project is to help girls reclaim the dignity that poverty denies them by ensuring that the school children who are usually not able to go to school because they do not have sanitary towels are provided with these. The project will create jobs for the youth through its value chain of production, packaging, storage, and

Ms L.P Mahasa MEC of the Department of Social Development


Free State Province

7

distribution. R6 000.000,00 was allocated in 2016/17. Fifteen jobs will be created and 15 youth will be trained on technical skills.

Government Outcome 13 - An inclusive and responsive social protection system• Household Food and Nutrition Security - The Department is currently funding 40 Community

Nutrition Development Centres(CNDC’s) (32 – Provincial Department and 8 – National DSD) in order to ensure provision of nutritious food to vulnerable households not supported by other programmes. CNDC’s also engage in Developmental Programmes such as training of beneficiaries on the establishment of household backyard gardens; psychosocial support programmes for beneficiaries and information sessions to beneficiaries on government programmes.

• An amount of R8.364 million was allocated in 2016/17 to 32 CNDC’s. 295 Work opportunities were created and 4239 people benefitted.

• ISIBINDI - Four thousand three hundred and fifteen (4315) children accessed services through the Isibindi Model.

• Not for Profit Organizations: The Department funded 1463 organisations in 2016/17 to render services on behalf of the Department. The Department engaged the services of KPMG to assist with the development and implementation of the Social Welfare costing and allocation models, as well as the reform and optimization of NPO funding and management processes.

The main challenge for the Department remains to maximize the utilization of scarce resources in addressing the state of depravation of our children, violence against vulnerable groups, substance abuse, youth unemployment and food and nutrition security. The Department need to adopt progressive, innovative and modern approaches to service delivery and restructure its relationship with civil society organizations and NPOs. The creation and marshalling of new cadres of dedicated staff is a crucial building block towards the realization of objectives and to maximize efficiencies and responsiveness in the delivery of planned outcomes. The need and role of monitoring and evaluation of pre-determined objectives cannot be over-emphasized.

I am extremely grateful for the commitment and dedication of our partners for their efforts to create a caring and self-reliant society. Let us continue to strive to lessen the pains in our society, the violence and the omnipresent hunger faced by families on a daily basis.

_________________Ms L.P. MahasaMEC of the Department of Social Development

Date


Free State Province

6

3. FOREWORD BY THE MEC

The 2014-2019 political cycle is distinguished from previous terms of democratic government (1994-2014) due to the ushering in of the first building block (Medium-Term Strategic Framework 2014-2019) in the implementation of the National Development Plan (NDP) Vision 2030. The Department has the privilege to lead implementation and coordination of Outcome 13, which is “An inclusive and responsive social protection system”, where poverty alleviation is overarching and the principles of empowerment, self-reliance and good governance is emphasised.

Highlights for the year under review with regard to Government Outcomes are amongst others:

Government Outcome 1 - Quality Basic Education• Early Childhood Development is a national priority programme which deals with child

development and child poverty by providing financial support to ECD facilities and programmes serving children 0-5yrs. The department provided financial support to 48 396 children at R15 per child per day for 264 days.

• The Department partnered with the National Lotteries Commission (NLC) in upgrading the teaching and learning environments for children. NLC allocated R 52,278 million for construction of 8 ECDS (allocation: R41,800 million) and 17 mobile containers (allocation: R 13,478 million).

Government Outcome 2 - All people in South Africa are and feel safe• The Department conducted awareness campaigns to combat the use of substances and

provided psychosocial support in various communities identified as hotspot areas. To date 75 schools have been reached through prevention programmes.

• Agostinho Neto Substance Abuse Treatment Centre (Botshabelo) and Dr Beyers Naude Half Way House (Clarens): - Dr Beyers Naude Half-Way House will provide Care, Rehabilitation, provision of life skills education, reintegration and after care services. An existing structure was converted into a facility, with capacity for 40 beds for male and female substance dependent persons. The Centre will be officially opened in the next financial year. Due to budget constraints only 18 of the 29 critical posts were advertised, interviewed and recommended for appointment in 2017 at R4 918 679.

Government Outcome 4 - Decent employment through inclusive economic growth• The Expanded Public Works Programme is one part of overall government strategy to

reduce poverty through the alleviation and reduction of unemployment. The EPWP is a short -to – medium term programme that aims to provide work opportunities coupled with training. 4997 work opportunities were created.

• The Department attempts to create an environment to help young people to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities. An additional 12 Youth Social Entrepreneurship Structures (with Projects on Green Economy, Arts and Culture, Social Development and Finance and Technology) were funded in 2016/2017.

• Sanitary Towels Project (Tweeling) - The goal of this project is to help girls reclaim the dignity that poverty denies them by ensuring that the school children who are usually not able to go to school because they do not have sanitary towels are provided with these. The project will create jobs for the youth through its value chain of production, packaging, storage, and

Ms L.P Mahasa MEC of the Department of Social Development


Free State Province

7

distribution. R6 000.000,00 was allocated in 2016/17. Fifteen jobs will be created and 15 youth will be trained on technical skills.

Government Outcome 13 - An inclusive and responsive social protection system• Household Food and Nutrition Security - The Department is currently funding 40 Community

Nutrition Development Centres(CNDC’s) (32 – Provincial Department and 8 – National DSD) in order to ensure provision of nutritious food to vulnerable households not supported by other programmes. CNDC’s also engage in Developmental Programmes such as training of beneficiaries on the establishment of household backyard gardens; psychosocial support programmes for beneficiaries and information sessions to beneficiaries on government programmes.

• An amount of R8.364 million was allocated in 2016/17 to 32 CNDC’s. 295 Work opportunities were created and 4239 people benefitted.

• ISIBINDI - Four thousand three hundred and fifteen (4315) children accessed services through the Isibindi Model.

• Not for Profit Organizations: The Department funded 1463 organisations in 2016/17 to render services on behalf of the Department. The Department engaged the services of KPMG to assist with the development and implementation of the Social Welfare costing and allocation models, as well as the reform and optimization of NPO funding and management processes.

The main challenge for the Department remains to maximize the utilization of scarce resources in addressing the state of depravation of our children, violence against vulnerable groups, substance abuse, youth unemployment and food and nutrition security. The Department need to adopt progressive, innovative and modern approaches to service delivery and restructure its relationship with civil society organizations and NPOs. The creation and marshalling of new cadres of dedicated staff is a crucial building block towards the realization of objectives and to maximize efficiencies and responsiveness in the delivery of planned outcomes. The need and role of monitoring and evaluation of pre-determined objectives cannot be over-emphasized.

I am extremely grateful for the commitment and dedication of our partners for their efforts to create a caring and self-reliant society. Let us continue to strive to lessen the pains in our society, the violence and the omnipresent hunger faced by families on a daily basis.

_________________Ms L.P. MahasaMEC of the Department of Social Development

Date

31/08/2017


Free State Province

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4. REPORT OF THE ACCOUNTING OFFICER

The Department of Social Development, as the lead conduit for achieving the aims and objectives of Outcome 13 of the National Development Plan (NDP) (Vision 2030), routed its energies at the provision of integrated social development services through state and community (NGO and CBO) interventions. In the quest of the NDP to “An Inclusive and responsive Social Protection System” it accorded a central role to social protection in addressingthe critical challenges of eradicating poverty and reducing inequality.

Social protection as an umbrella concept brings together:

• Social security - to ensure a standard of living below which no-one falls; • Measures to address capability poverty: support to early childhood

development and investments in children; labour market activation policies and measures that foster productive inclusion of the under- and unemployed;

• Protective measures for nutritional and food security;• Developmental social service interventions - to reach out and provide care to the vulnerable.

The core functions of the department are the following:

➢ Social Protection (statutory services targeting vulnerable groups; Institutional / residential care; community based care and support services; prevention services and social relief)

➢ Community Development (community mobilization; NPO development and partnership; income generation projects; human capital formation programmes; food security and social research)

➢ Corporate Support (human capital management; financial planning and management; infrastructure support; business systems management; business communications; district and institutional support management and organizational safety)

Social protection and sustainable developmental services, categorised as follows, are provided to customers:

Prevention programmes:Prevention and education programmes, which strengthen and build the capacity and self-reliance of families, children, youth, women and older persons and promote their wellbeing, e.g. life skills education and job creation programmes, early childhood development, youth clubs, family enrichment programmes, women’s groups and community development programmes.

Early intervention:Early intervention services are deliberate and focused, intervening before the problems complicates to become statutory. The focus of the service is to support, guide and facilitate resolution of the problem at its infancy stage.

Statutory services: This refers to interventions which deal with contravention of legal rights of clients and redress is achieved through court judgements which are primarily aimed at protecting the victim/s and rehabilitating the offender/s.

Continuum of care and developmental social services: Holistic and developmental programmes, which offer a range of community based and residential care, e.g. day-care, early childhood development, children’s homes and homes for older persons.

Ms M.M.E Nthongoa Accounting Officer: Department of Social Development


Free State Province

9

Highlights for 2016/2017 include the following:

• The Department has advertised vacant and funded posts and is in the process of filling 131 vacant and funded posts. The process of filling these posts will be completed during this financial year 2017/18.

• During the year under review the department created 4997 EPWP work opportunities.

• Integrated developmental social welfare services were provided, in partnership with stakeholders and civil society organisations, to the poor and vulnerable: Seven thousand seven hundred and fifty-four older persons and 2109 persons with disabilities were provided with services. Six hundred and forty eight children with disabilities accessed day care facilities. Twenty three thousand five hundred and fifty seven (23 557) people benefitted from HIV and AIDS programmes to reduce incidences and minimise its psychosocial impact. Five thousand five hundred and three people benefited from DSD Social Relief programmes.

• Comprehensive child and family care and support services were provided, in partnership with stakeholders and civil society organisations, to communities: 15119 families participated in family preservation services and 3543 in parenting skills programmes. Two hundred and fifty-five (255) family members were reunited with their families; 8190 orphans and vulnerable children received Psychosocial Support Services and 580 abused children received services by social workers (a decline from the previous year). Two thousand and seventy-two children were placed in foster care; 101873 children accessed registered ECD programmes whilst only 48396 were subsidized (currently there are 4618 ECD practitioners in registered ECD programmes); there are 1078 children in funded Child and Youth Care Centres; and 4315children accessed services through the Isibindi model.

• Integrated developmental social crime prevention and anti-substance abuse services were provided, in partnership with stakeholders and civil society organisations, to the most vulnerable: 1403 children in conflict with the law were assessed (an increase from the previous year), 157 awaited trial in secure care centres, 611 referred to diversion programmes and 340 completed diversion programmes; 850 adult offenders were placed in Diversion Programmes; 6208 victims of crime and violence accessed services from funded Victim Empowerment Programme service centres ( a drop from the previous year); and 55459 children and adults received integrated services for prevention, treatment and rehabilitation of substance abuse.

• Developmental social welfare services were rendered, in collaboration with partners, to vulnerable people and groups to reduce their vulnerabilities and promote community empowerment: 8467 people were reached through community mobilisation programmes; 2228 people benefitted from poverty reduction initiatives and 12676 accessed food through the DSD feeding programmes (centre based); 2840 households were profiled to improve livelihoods; 1152 youth participated in skills development programmes, 7785 youth were reached in mobilization programmes and 384 were linked to economic opportunities; and 1070 women participated in empowerment programmes. The Department funded 1463 organisations to render services.


Free State Province

8

4. REPORT OF THE ACCOUNTING OFFICER

The Department of Social Development, as the lead conduit for achieving the aims and objectives of Outcome 13 of the National Development Plan (NDP) (Vision 2030), routed its energies at the provision of integrated social development services through state and community (NGO and CBO) interventions. In the quest of the NDP to “An Inclusive and responsive Social Protection System” it accorded a central role to social protection in addressingthe critical challenges of eradicating poverty and reducing inequality.

Social protection as an umbrella concept brings together:

• Social security - to ensure a standard of living below which no-one falls; • Measures to address capability poverty: support to early childhood

development and investments in children; labour market activation policies and measures that foster productive inclusion of the under- and unemployed;

• Protective measures for nutritional and food security;• Developmental social service interventions - to reach out and provide care to the vulnerable.

The core functions of the department are the following:

➢ Social Protection (statutory services targeting vulnerable groups; Institutional / residential care; community based care and support services; prevention services and social relief)

➢ Community Development (community mobilization; NPO development and partnership; income generation projects; human capital formation programmes; food security and social research)

➢ Corporate Support (human capital management; financial planning and management; infrastructure support; business systems management; business communications; district and institutional support management and organizational safety)

Social protection and sustainable developmental services, categorised as follows, are provided to customers:

Prevention programmes:Prevention and education programmes, which strengthen and build the capacity and self-reliance of families, children, youth, women and older persons and promote their wellbeing, e.g. life skills education and job creation programmes, early childhood development, youth clubs, family enrichment programmes, women’s groups and community development programmes.

Early intervention:Early intervention services are deliberate and focused, intervening before the problems complicates to become statutory. The focus of the service is to support, guide and facilitate resolution of the problem at its infancy stage.

Statutory services: This refers to interventions which deal with contravention of legal rights of clients and redress is achieved through court judgements which are primarily aimed at protecting the victim/s and rehabilitating the offender/s.

Continuum of care and developmental social services: Holistic and developmental programmes, which offer a range of community based and residential care, e.g. day-care, early childhood development, children’s homes and homes for older persons.

Ms M.M.E Nthongoa Accounting Officer: Department of Social Development


Free State Province

9

Highlights for 2016/2017 include the following:

• The Department has advertised vacant and funded posts and is in the process of filling 131 vacant and funded posts. The process of filling these posts will be completed during this financial year 2017/18.

• During the year under review the department created 4997 EPWP work opportunities.

• Integrated developmental social welfare services were provided, in partnership with stakeholders and civil society organisations, to the poor and vulnerable: Seven thousand seven hundred and fifty-four older persons and 2109 persons with disabilities were provided with services. Six hundred and forty eight children with disabilities accessed day care facilities. Twenty three thousand five hundred and fifty seven (23 557) people benefitted from HIV and AIDS programmes to reduce incidences and minimise its psychosocial impact. Five thousand five hundred and three people benefited from DSD Social Relief programmes.

• Comprehensive child and family care and support services were provided, in partnership with stakeholders and civil society organisations, to communities: 15119 families participated in family preservation services and 3543 in parenting skills programmes. Two hundred and fifty-five (255) family members were reunited with their families; 8190 orphans and vulnerable children received Psychosocial Support Services and 580 abused children received services by social workers (a decline from the previous year). Two thousand and seventy-two children were placed in foster care; 101873 children accessed registered ECD programmes whilst only 48396 were subsidized (currently there are 4618 ECD practitioners in registered ECD programmes); there are 1078 children in funded Child and Youth Care Centres; and 4315children accessed services through the Isibindi model.

• Integrated developmental social crime prevention and anti-substance abuse services were provided, in partnership with stakeholders and civil society organisations, to the most vulnerable: 1403 children in conflict with the law were assessed (an increase from the previous year), 157 awaited trial in secure care centres, 611 referred to diversion programmes and 340 completed diversion programmes; 850 adult offenders were placed in Diversion Programmes; 6208 victims of crime and violence accessed services from funded Victim Empowerment Programme service centres ( a drop from the previous year); and 55459 children and adults received integrated services for prevention, treatment and rehabilitation of substance abuse.

• Developmental social welfare services were rendered, in collaboration with partners, to vulnerable people and groups to reduce their vulnerabilities and promote community empowerment: 8467 people were reached through community mobilisation programmes; 2228 people benefitted from poverty reduction initiatives and 12676 accessed food through the DSD feeding programmes (centre based); 2840 households were profiled to improve livelihoods; 1152 youth participated in skills development programmes, 7785 youth were reached in mobilization programmes and 384 were linked to economic opportunities; and 1070 women participated in empowerment programmes. The Department funded 1463 organisations to render services.


Free State Province

10

Overview of the financial results of the department:

Departmental receipts


2016/2017 2015/2016 Estimate Actual

Amount Collected

(Over)/Under Collection

Estimate

Actual Amount

Collected


R’000 R’000 R’000 R’000 R’000 R’000

Tax Receipts Casino taxes Horse racing taxes Liquor licences Motor vehicle licences

Sale of goods and services other than capital assets

727 732 (5) 635 729 (94)

Transfers received Fines, penalties and forfeits Interest, dividends and rent on land

24 1163

(1140) 20 185 (165)

Sale of capital assets Financial transactions in assets and liabilities

791 1237 (446) 974 773 201

Total 1542 3132 (1590) 1629 1687 (58) Programme Expenditure

Programme Name 2016/2017 2015/2016

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Administration

243 713

243 198

515

236 215

235 538

377

Social Welfare Services

190 445

189 704

741

181 926

181 848

78

Children and Families

409 558

402 484

7 074

365 282

363 790

1 492

Restorative Services 160 949

121 816

39 133

120 039

107 696

12 343

Development and Research

132 448

132 121

327

114 351

113 819

532

Total

1 137 113

1 089 323

47 790

1 017 813

1 002 691

15 122

Financial Sustainability The Department has a present obligation to pay employee benefits that include amongst others, leave entitlement, service bonus, long service awards and performance awards. Included in the Departmental accruals and payables is R6.484 million for payment of suppliers. Due to under spending of R38.935 Million on Substance Abuse Treatment Grant, the funds to be surrendered amounts to R46.354 Million. A roll over of the underspent conditional grant has been requested to enable completion of the project. The Department will still be able to meet its future financial and contracted obligations and continue as a going concern. Programme 4: Restorative Services The Substance Abuse Treatment Grant of R53.5 million was allocated in this programme. Expenditure as at end March 2017 amounted to R14 565 494 (27%). A roll-over to the 2017/18 financial for the remaining R38.9 million was requested.


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11

Virements and Roll overs

• VirementsVirement 1: Virement of funds allocated under transfers and subsidies between programmes to cover projected over expenditure in the 2016/17 financial yearThe department, in partnership with NGO’s, is responsible for programmes to prevent substance abuse and to rehabilitate persons addicted to alcohol and other substances. Whilst the department is in the process of constructing a Substance Abuse Treatment Centre, the only registered in-patient treatment centre in the Free State is Aurora Alcohol and Drug Centre in Bloemfontein. Aurora is registered as an NPO with the Department of Social Development.

There were persons identified to be admitted to the Aurora Centre for hospital-based detoxification services, however, the funds allocated under Transfers and Subsidies to the sub-programme Substance Abuse, Prevention and Rehabilitation in Programme 4 had been exhausted.

For the 2016/17 financial year, a saving had been realised under sub-programme ECD and Partial Care within Programme 3 and a virement of R198 000 was done from Transfers and Subsidies Programme 3 to Transfers and Subsidies Programme 4.

Virement 2: Virement of funds between programmes and economic classifications for 2016/17 financial yearEquitable Share: Due to the slow progress with the filling of advertised posts, the department had projected an under expenditure on Compensation of Employees (CoE) for the financial year. However, the budget for Goods and Services was severely constrained. The department was projecting to overspend. Funds were needed to meet outstanding obligations towards, amongst others, Telephone costs, Fleet Services, Audit Fees, Interdepartmental claims, etc. Furthermore, expenditure for Capital (Machinery and Equipment) was already at 98% on the 20th February 2017 and the available budget amounted to R220 652. The department needed an amount of R542 000 for cellular phones and R400 000 for computer equipment (laptops and desktops).

Earmarked Funds: Office on the Rights of ChildrenThe department was planning a 3 day leadership camp in March 2017. Expenditure would have been incurred for accommodation, facilitation and training and there was an under expenditure on COE within the earmarked allocation.

A virement of R3 824 945 was done from CoE to Goods and Services (R3 103 597) and Machinery and Equipment. R721 348

Virement 3: Virement of funds between programmes within economic classifications to ensure that no main division of the vote overspend in the 2016/17 financial yearAs at 24 April 2017, the department underspent the adjusted budget of R1, 137 billion by R49.174million (excluding commitments). The Voted Funds allocation of R849.332 million underspent by R3.56 million (excluding commitments and Earmarked Funds).

Programmes 2, 3, 4 and 5 underspent whilst Programme 1 overspent by R1.9 million (excluding commitments), therefore a virement from Programmes 2, 3, 4 and 5 to Programme 1 was done.

• Roll oversIn the 2016/17 financial year an amount of R53.5 million has been allocated towards the construction of a provincial substance abuse treatment centre in the form of the Substance Abuse Treatment Grant. As at 31 March 2017, actual expenditure amounted to R14 565 494. The preliminary outcome therefor reflects an unspent surplus of R38 934 506.

In light of the above, the department requested that an amount of R38 934 506 of the unspent Conditional Grant allocation be rolled over from the 2016/17 to the 2017/18 financial year.


Free State Province

10

Overview of the financial results of the department:



2016/2017 2015/2016 Estimate Actual

Amount Collected


Estimate

Actual Amount

Collected


R’000 R’000 R’000 R’000 R’000 R’000

Tax Receipts Casino taxes Horse racing taxes Liquor licences Motor vehicle licences

Sale of goods and services other than capital assets

727 732 (5) 635 729 (94)

Transfers received Fines, penalties and forfeits Interest, dividends and rent on land

24 1163

(1140) 20 185 (165)

Sale of capital assets Financial transactions in assets and liabilities

791 1237 (446) 974 773 201

Total 1542 3132 (1590) 1629 1687 (58) Programme Expenditure

Programme Name 2016/2017 2015/2016

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Administration

243 713

243 198

515

236 215

235 538

377

Social Welfare Services

190 445

189 704

741

181 926

181 848

78

Children and Families

409 558

402 484

7 074

365 282

363 790

1 492


121 816

39 133

120 039

107 696

12 343

Development and Research

132 448

132 121

327

114 351

113 819

532

Total

1 137 113

1 089 323

47 790

1 017 813

1 002 691

15 122

Financial Sustainability The Department has a present obligation to pay employee benefits that include amongst others, leave entitlement, service bonus, long service awards and performance awards. Included in the Departmental accruals and payables is R6.484 million for payment of suppliers. Due to under spending of R38.935 Million on Substance Abuse Treatment Grant, the funds to be surrendered amounts to R46.354 Million. A roll over of the underspent conditional grant has been requested to enable completion of the project. The Department will still be able to meet its future financial and contracted obligations and continue as a going concern. Programme 4: Restorative Services The Substance Abuse Treatment Grant of R53.5 million was allocated in this programme. Expenditure as at end March 2017 amounted to R14 565 494 (27%). A roll-over to the 2017/18 financial for the remaining R38.9 million was requested.


Free State Province

11

Virements and Roll overs

• VirementsVirement 1: Virement of funds allocated under transfers and subsidies between programmes to cover projected over expenditure in the 2016/17 financial yearThe department, in partnership with NGO’s, is responsible for programmes to prevent substance abuse and to rehabilitate persons addicted to alcohol and other substances. Whilst the department is in the process of constructing a Substance Abuse Treatment Centre, the only registered in-patient treatment centre in the Free State is Aurora Alcohol and Drug Centre in Bloemfontein. Aurora is registered as an NPO with the Department of Social Development.

There were persons identified to be admitted to the Aurora Centre for hospital-based detoxification services, however, the funds allocated under Transfers and Subsidies to the sub-programme Substance Abuse, Prevention and Rehabilitation in Programme 4 had been exhausted.

For the 2016/17 financial year, a saving had been realised under sub-programme ECD and Partial Care within Programme 3 and a virement of R198 000 was done from Transfers and Subsidies Programme 3 to Transfers and Subsidies Programme 4.

Virement 2: Virement of funds between programmes and economic classifications for 2016/17 financial yearEquitable Share: Due to the slow progress with the filling of advertised posts, the department had projected an under expenditure on Compensation of Employees (CoE) for the financial year. However, the budget for Goods and Services was severely constrained. The department was projecting to overspend. Funds were needed to meet outstanding obligations towards, amongst others, Telephone costs, Fleet Services, Audit Fees, Interdepartmental claims, etc. Furthermore, expenditure for Capital (Machinery and Equipment) was already at 98% on the 20th February 2017 and the available budget amounted to R220 652. The department needed an amount of R542 000 for cellular phones and R400 000 for computer equipment (laptops and desktops).

Earmarked Funds: Office on the Rights of ChildrenThe department was planning a 3 day leadership camp in March 2017. Expenditure would have been incurred for accommodation, facilitation and training and there was an under expenditure on COE within the earmarked allocation.

A virement of R3 824 945 was done from CoE to Goods and Services (R3 103 597) and Machinery and Equipment. R721 348

Virement 3: Virement of funds between programmes within economic classifications to ensure that no main division of the vote overspend in the 2016/17 financial yearAs at 24 April 2017, the department underspent the adjusted budget of R1, 137 billion by R49.174million (excluding commitments). The Voted Funds allocation of R849.332 million underspent by R3.56 million (excluding commitments and Earmarked Funds).

Programmes 2, 3, 4 and 5 underspent whilst Programme 1 overspent by R1.9 million (excluding commitments), therefore a virement from Programmes 2, 3, 4 and 5 to Programme 1 was done.

• Roll oversIn the 2016/17 financial year an amount of R53.5 million has been allocated towards the construction of a provincial substance abuse treatment centre in the form of the Substance Abuse Treatment Grant. As at 31 March 2017, actual expenditure amounted to R14 565 494. The preliminary outcome therefor reflects an unspent surplus of R38 934 506.

In light of the above, the department requested that an amount of R38 934 506 of the unspent Conditional Grant allocation be rolled over from the 2016/17 to the 2017/18 financial year.


Free State Province

12

Public Private Partnerships

NPOs provide important social welfare services on behalf of government to communities in the Free State and the department is currently embarking on a NPO management reform initiative aimed at transforming the way that it interact with NPOs in the province. KPMG is contracted to assist the department with, amongst others, funding models, processes and communication plans. Prompt awards, contracts and payments are and will be prioritized since it affects NPOs the most. A dedicated project team was established to focus on improvements to NPO processes. It is important to establish forums that will provide an environment for stakeholder participation in all five Districts.

I want to extent my heartfelt gratitude towards the Non-Governmental , Community Based and Faith Based Organizations for their untiring backing in the provision of developmental welfare services to those in need despite financial limitations; to the National Director General, my colleagues in other provinces and departments for their support and encouragement; to the MEC for Social Development, Ms L.P. Mahasa, for her leadership and assistance, and to the management and staff of the Department who have worked tirelessly towards the provision of integrated social development services. Let us keep working collectively towards a caring and self-reliant society.

_________________Ms M.M.E. NthongoaAccounting Officer Department of Social Development

Date:


Free State Province

13

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACYFOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are consistent.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2017.

Yours faithfully

Accounting OfficerMs M.M.E. Nthongoa

Date: _____

31/08/2017


Free State Province

12

Public Private Partnerships

NPOs provide important social welfare services on behalf of government to communities in the Free State and the department is currently embarking on a NPO management reform initiative aimed at transforming the way that it interact with NPOs in the province. KPMG is contracted to assist the department with, amongst others, funding models, processes and communication plans. Prompt awards, contracts and payments are and will be prioritized since it affects NPOs the most. A dedicated project team was established to focus on improvements to NPO processes. It is important to establish forums that will provide an environment for stakeholder participation in all five Districts.

I want to extent my heartfelt gratitude towards the Non-Governmental , Community Based and Faith Based Organizations for their untiring backing in the provision of developmental welfare services to those in need despite financial limitations; to the National Director General, my colleagues in other provinces and departments for their support and encouragement; to the MEC for Social Development, Ms L.P. Mahasa, for her leadership and assistance, and to the management and staff of the Department who have worked tirelessly towards the provision of integrated social development services. Let us keep working collectively towards a caring and self-reliant society.

_________________Ms M.M.E. NthongoaAccounting Officer Department of Social Development

Date:


Free State Province

13

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACYFOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are consistent.

The annual report is complete, accurate and is free from any omissions.

The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.

The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements.

The external auditors are engaged to express an independent opinion on the annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2017.

Yours faithfully

Accounting OfficerMs M.M.E. Nthongoa

Date: _____

31/08/2017


Free State Province

14

6. STRATEGIC OVERVIEW

6.1. Vision

A Caring and Self-reliant Society.

6.2. Mission

To transform our society by building conscious and capable citizens through the provision of integrated social development services.

6.3. Values

• Human dignity is a fundamental human right that must be protected in terms of the Constitution of South Africa and facilitates freedoms, justice and peace.

• Respect is showing regard for one another and the people we serve and is a fundamental value for the realisation of development goals.

• Integrity is ensuring that we are consistent with our values, principles, actions, and measures and thus generate trustworthiness amongst ourselves and with our stakeholders.

• Fairness expresses our commitment to providing services to all South Africans without prejudice based on race, gender, religion or creed.

• Equality- seeks to ensure equal access to services, participation of citizens in the decisions that affect their lives and the pursuit of equity imperatives where imbalances exist.

7. LEGISLATIVE AND OTHER MANDATES

• The Department of Social Development derives its mandate from the following legislation and policies, including the White Paper for Social Welfare (1997) and the Population Policy(1998). The constitutional mandate of the department is to provide sector-wide national leadership in social development.

• Based on its mandate, the Department of Social Development develops and implements programmes for the eradication of poverty, social protection and social development among the poorest of the poor, and the most vulnerable and marginalised. The department effectively implements this through its partnerships with its primary customers/clients and all those sharing its vision.

Legislative Mandate

Older Persons Act, No. 13 of 2006Children’s Act, No. 38 of 2005Children’s Amendment Act, No. 17 of 2016 Children’s Second Amendment Act, No. 18 of 2016Probation Services Amendment Act, No. 35 of 2002Prevention of and Treatment for Substance Abuse Act, No. 70 of 2008Domestic Violence Act, No. 116 of 1998Protection of Women from Domestic Violence Act, No. 43 of 2005Child Justice Act, No. 75 of 2008


Free State Province

15

White paper on the rights of Persons with Disability of 2015Fund-raising Act, No. 107 of 1978Social Service Professions Act, No. 110 of 1978Social Assistance Act, No. 59 of 1992Non-profit Organisations Act, No.71 of 1997National Development Agency Act, No. 108 of 1998Advisory Board on Social Development Act, No.3 of 2001South African Social Security Agency Act, No. 9 0f 2004


Free State Province

14

6. STRATEGIC OVERVIEW

6.1. Vision

A Caring and Self-reliant Society.

6.2. Mission

To transform our society by building conscious and capable citizens through the provision of integrated social development services.

6.3. Values

• Human dignity is a fundamental human right that must be protected in terms of the Constitution of South Africa and facilitates freedoms, justice and peace.

• Respect is showing regard for one another and the people we serve and is a fundamental value for the realisation of development goals.

• Integrity is ensuring that we are consistent with our values, principles, actions, and measures and thus generate trustworthiness amongst ourselves and with our stakeholders.

• Fairness expresses our commitment to providing services to all South Africans without prejudice based on race, gender, religion or creed.

• Equality- seeks to ensure equal access to services, participation of citizens in the decisions that affect their lives and the pursuit of equity imperatives where imbalances exist.

7. LEGISLATIVE AND OTHER MANDATES

• The Department of Social Development derives its mandate from the following legislation and policies, including the White Paper for Social Welfare (1997) and the Population Policy(1998). The constitutional mandate of the department is to provide sector-wide national leadership in social development.

• Based on its mandate, the Department of Social Development develops and implements programmes for the eradication of poverty, social protection and social development among the poorest of the poor, and the most vulnerable and marginalised. The department effectively implements this through its partnerships with its primary customers/clients and all those sharing its vision.

Legislative Mandate

Older Persons Act, No. 13 of 2006Children’s Act, No. 38 of 2005Children’s Amendment Act, No. 17 of 2016 Children’s Second Amendment Act, No. 18 of 2016Probation Services Amendment Act, No. 35 of 2002Prevention of and Treatment for Substance Abuse Act, No. 70 of 2008Domestic Violence Act, No. 116 of 1998Protection of Women from Domestic Violence Act, No. 43 of 2005Child Justice Act, No. 75 of 2008


Free State Province

15

White paper on the rights of Persons with Disability of 2015Fund-raising Act, No. 107 of 1978Social Service Professions Act, No. 110 of 1978Social Assistance Act, No. 59 of 1992Non-profit Organisations Act, No.71 of 1997National Development Agency Act, No. 108 of 1998Advisory Board on Social Development Act, No.3 of 2001South African Social Security Agency Act, No. 9 0f 2004

Annu

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Free State Province

-277 -

(Unaudited)

9. ENTITIES REPORTING TO THE MINISTER/MEC

None.


Free State Province

-277 -

(Unaudited)

9. ENTITIES REPORTING TO THE MINISTER/MEC

None.


Free State Province

- 18 -

PART B: PERFORMANCE INFORMATION


Free State Province

- 19 -

1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on the Audit of the Annual Performance Report section of the auditor’s report.

Refer to page 97 of the Report of the Auditor-General, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment

The Free State population constitute 2 834 714 (Mid-Year Population Estimate 2016; Community Survey 2016). The Department has a tremendous responsibility to provide universal access to early childhood education to all qualifying children. There are approximately 273 329 children between 0-4 years in the Free State (Community Survey 2016) of which only 101 873 children attended Early Childhood Development Programmes in 2016/17. The number of children who are not accessing registered ECD Programmes shows that there is need to further prioritise ECD programmes.

The youth population (15-34 years) in Free State is estimated to be 1 058 947 (Community Survey 2016) and which constitute 37% of the total population. Approximately 46.6% of the youth in Free State are unemployed. Youth are not supported by the social safety nets that are available to children and to older persons. The development of the youth in South Africa should be a priority as the youth comprises a large part of the South African population and are the future workforce and parents. The development of youth needs to be prioritised through education and skills development, to curb the dependency on Social Security (in future) (Vulnerable Groups Series I: The Social Profile of Youth, 2009–2014).

Older Persons in Free State Province constitute 240 842 (General Household Survey 2015). Females are more (145 529 (60%)) than males (95 313 (40%)). Nationally the Free State Province has the 4th highest percentage (8.4%) of older persons compared to other provinces. Indications are that the older persons segment is growing in the Free State Province and which will require additional Social Security resources and services, such as institutional care, to address their needs. Free State’s disability prevalence rate is highest (11.0%) in the country (Community Survey 2016) and more females (7.4%) than males (5.1%) have some form of disability. (General Household Survey 2015). STATS SA associate the prevalence of disability with old age. Thus, Provinces such as the Free State, with a large old aged population, are expected to have a higher disabled population. In terms of the National Development Plan 2030 and Medium Term Strategic Framework (MTSF) 2015-2019, the Department need to prioritise services to persons with disabilities to reduce dependency and to encourage disabled people to live a normal life.


Free State Province

- 18 -

PART B: PERFORMANCE INFORMATION


Free State Province

- 19 -

1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on the Audit of the Annual Performance Report section of the auditor’s report.

Refer to page 97 of the Report of the Auditor-General, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment

The Free State population constitute 2 834 714 (Mid-Year Population Estimate 2016; Community Survey 2016). The Department has a tremendous responsibility to provide universal access to early childhood education to all qualifying children. There are approximately 273 329 children between 0-4 years in the Free State (Community Survey 2016) of which only 101 873 children attended Early Childhood Development Programmes in 2016/17. The number of children who are not accessing registered ECD Programmes shows that there is need to further prioritise ECD programmes.

The youth population (15-34 years) in Free State is estimated to be 1 058 947 (Community Survey 2016) and which constitute 37% of the total population. Approximately 46.6% of the youth in Free State are unemployed. Youth are not supported by the social safety nets that are available to children and to older persons. The development of the youth in South Africa should be a priority as the youth comprises a large part of the South African population and are the future workforce and parents. The development of youth needs to be prioritised through education and skills development, to curb the dependency on Social Security (in future) (Vulnerable Groups Series I: The Social Profile of Youth, 2009–2014).

Older Persons in Free State Province constitute 240 842 (General Household Survey 2015). Females are more (145 529 (60%)) than males (95 313 (40%)). Nationally the Free State Province has the 4th highest percentage (8.4%) of older persons compared to other provinces. Indications are that the older persons segment is growing in the Free State Province and which will require additional Social Security resources and services, such as institutional care, to address their needs. Free State’s disability prevalence rate is highest (11.0%) in the country (Community Survey 2016) and more females (7.4%) than males (5.1%) have some form of disability. (General Household Survey 2015). STATS SA associate the prevalence of disability with old age. Thus, Provinces such as the Free State, with a large old aged population, are expected to have a higher disabled population. In terms of the National Development Plan 2030 and Medium Term Strategic Framework (MTSF) 2015-2019, the Department need to prioritise services to persons with disabilities to reduce dependency and to encourage disabled people to live a normal life.


Free State Province

- 20 -

The HIV and AIDS prevalence rate in Free State Province is the 3rd highest in the country (Demand Model for Department of Social Development). The department endeavors to mitigate the impact of HIV and AIDS by implementing behavior modification programmes and psycho-social support programmes to orphans and vulnerable children. The growth of population infected with HIV and AIDS (affected households) puts tremendous pressure on the Department for social services such as psychosocial support programmes. Prevalence of substance abuse is a challenge because it is estimated that there are between 118 000 and 120 000 youths in the Free State province exposed to substance abuse. This requires intensified prevention and treatment programmes to combat the scourge. The Free State number of Households increased from 823 316 to 946 639 between 2011 and 2016 (Community Survey 2016). More than a third of youth aged 15–24 live in households in which not a single person is employed (Demand Model for Department of Social Development). About 20% of the children in the Free State were orphaned in 2013 of which 3.6% are maternal orphans, 10.6% paternal orphans and 5.5% are double (maternal and paternal) orphans. The department is expected to extend social protection measures to these children. Owing to the large number of households exposed to vulnerability, more of the budget needs to be allocated to profiling more households to assess the need (Demand Model for Department of Social Development). The total labour force in Free State (15-64 year olds) increased from 1 869 000 to 1 882 000 from April-June 2015 to April-June 2016. Total unemployment in the same period has increased from 366 000 to 379 000 with an unemployment rate ranging from 31.4% to 32.2%. The Free State Province’s unemployment rate is among the highest. An increase in unemployment translates to no income to many households. The significant reduction in households with no income is attributed to the provision of social grants. The high unemployment rate and the percentage of the child population is indicative of households suffering from food insecurity. Increase in the category of children and elderly imply greater dependency on the government resources (Demand Model for Department of Social Development). Considering the above, it is evident that social needs are increasing. Existing and ever growing needs present a major challenge given budgetary constraints. The sustaining of programmes and the provision of adequate support to those organisations without which the Department will not be able to fulfil its mandate requires intervention on all levels. The implementation and monitoring of service agreements with NGOs and CBOs remains a major challenge due to the budgetary constraints and limited capacity.

2.2 Service Delivery Improvement Plan

The department has completed a service delivery improvement plan. The tables below highlight the service delivery plan and the achievements to date. Main services and standards

Main services Beneficiaries Current /actual

standard of service

Desired standard of service

Actual achievement

Improve management and compliance of funded NPOs

NPOs and their beneficiaries. Programme 2 (Social Welfare Services) Programme 3

1563 1463 Due to non-submission of MoAs and suspensions


Free State Province

- 21 -


standard of service


Actual achievement

(Community Development Services)

Action Plan to deal with funding processes to finalize funding on time.

Implement Financial Awards Policy and Funding Model Implement process map for funding of NPOs Conduct two training sessions of all approved Annexure B Organizations before funds are transferred Conduct monitoring to ensure compliance. (Monitoring and Evaluation Tool currently used by M&E officials to be used by districts officials –Standardised Tool)

Policy on Financial Awards is still under review. It should be noted that the review process is at an advanced stage Process mapping forms part of the approved Management Funding Plan

6 Training sessions were conducted in the following towns: - QwaQwa x 2 - Warden - Vrede - Tweeling - Bloemfontein 1597 Organisations were capacitated. Compliance visits were conducted in four Districts during the 1st, 2nd, 3rd and 4th quarters: - Lejweleputswa - Thabo Mofutsanyana - Fezile Dabi - Xhariep There is a huge improvement as far as compliance is concerned. 80% of funded organisations submitted required documents.

Management Plan for NPOs

Develop Annual Management Plan for NPOs and NGO Fora

Management Funding Plan was developed and approved by the HOD on 07/07/2016

Provide NPOs with regret and successful letters for applications of service plans

Staff to wear name tags Provide NPOs with status of their applications: -Within 14 days after receipt -Outcome within 14 days after assessment -Feedback on reports (NPO confirmation letters for compliance / non-compliance status)

There was not a call for new applications in the financial year 2016/17.The contracts (MOAs) of NPO’s who were funded in the 2015/16 was extended for 2016/17. Addenda for the extension of the contracts were signed by both parties before funds were disbursed.

Budget speech

During Budget Speech of 2016/17 the former MEC for Social Development, Ms S. Ntombela announced that all NPO’s rendering statutory and non- statutory welfare services will receive an increment of 7.8% starting from the 1st of May 2016. The increment was implemented fully.


Free State Province

- 20 -

The HIV and AIDS prevalence rate in Free State Province is the 3rd highest in the country (Demand Model for Department of Social Development). The department endeavors to mitigate the impact of HIV and AIDS by implementing behavior modification programmes and psycho-social support programmes to orphans and vulnerable children. The growth of population infected with HIV and AIDS (affected households) puts tremendous pressure on the Department for social services such as psychosocial support programmes. Prevalence of substance abuse is a challenge because it is estimated that there are between 118 000 and 120 000 youths in the Free State province exposed to substance abuse. This requires intensified prevention and treatment programmes to combat the scourge. The Free State number of Households increased from 823 316 to 946 639 between 2011 and 2016 (Community Survey 2016). More than a third of youth aged 15–24 live in households in which not a single person is employed (Demand Model for Department of Social Development). About 20% of the children in the Free State were orphaned in 2013 of which 3.6% are maternal orphans, 10.6% paternal orphans and 5.5% are double (maternal and paternal) orphans. The department is expected to extend social protection measures to these children. Owing to the large number of households exposed to vulnerability, more of the budget needs to be allocated to profiling more households to assess the need (Demand Model for Department of Social Development). The total labour force in Free State (15-64 year olds) increased from 1 869 000 to 1 882 000 from April-June 2015 to April-June 2016. Total unemployment in the same period has increased from 366 000 to 379 000 with an unemployment rate ranging from 31.4% to 32.2%. The Free State Province’s unemployment rate is among the highest. An increase in unemployment translates to no income to many households. The significant reduction in households with no income is attributed to the provision of social grants. The high unemployment rate and the percentage of the child population is indicative of households suffering from food insecurity. Increase in the category of children and elderly imply greater dependency on the government resources (Demand Model for Department of Social Development). Considering the above, it is evident that social needs are increasing. Existing and ever growing needs present a major challenge given budgetary constraints. The sustaining of programmes and the provision of adequate support to those organisations without which the Department will not be able to fulfil its mandate requires intervention on all levels. The implementation and monitoring of service agreements with NGOs and CBOs remains a major challenge due to the budgetary constraints and limited capacity.

2.2 Service Delivery Improvement Plan

The department has completed a service delivery improvement plan. The tables below highlight the service delivery plan and the achievements to date. Main services and standards


standard of service


Actual achievement

Improve management and compliance of funded NPOs

NPOs and their beneficiaries. Programme 2 (Social Welfare Services) Programme 3

1563 1463 Due to non-submission of MoAs and suspensions


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standard of service


Actual achievement

(Community Development Services)

Action Plan to deal with funding processes to finalize funding on time.

Implement Financial Awards Policy and Funding Model Implement process map for funding of NPOs Conduct two training sessions of all approved Annexure B Organizations before funds are transferred Conduct monitoring to ensure compliance. (Monitoring and Evaluation Tool currently used by M&E officials to be used by districts officials –Standardised Tool)

Policy on Financial Awards is still under review. It should be noted that the review process is at an advanced stage Process mapping forms part of the approved Management Funding Plan

6 Training sessions were conducted in the following towns: - QwaQwa x 2 - Warden - Vrede - Tweeling - Bloemfontein 1597 Organisations were capacitated. Compliance visits were conducted in four Districts during the 1st, 2nd, 3rd and 4th quarters: - Lejweleputswa - Thabo Mofutsanyana - Fezile Dabi - Xhariep There is a huge improvement as far as compliance is concerned. 80% of funded organisations submitted required documents.

Management Plan for NPOs

Develop Annual Management Plan for NPOs and NGO Fora

Management Funding Plan was developed and approved by the HOD on 07/07/2016

Provide NPOs with regret and successful letters for applications of service plans

Staff to wear name tags Provide NPOs with status of their applications: -Within 14 days after receipt -Outcome within 14 days after assessment -Feedback on reports (NPO confirmation letters for compliance / non-compliance status)

There was not a call for new applications in the financial year 2016/17.The contracts (MOAs) of NPO’s who were funded in the 2015/16 was extended for 2016/17. Addenda for the extension of the contracts were signed by both parties before funds were disbursed.

Budget speech

During Budget Speech of 2016/17 the former MEC for Social Development, Ms S. Ntombela announced that all NPO’s rendering statutory and non- statutory welfare services will receive an increment of 7.8% starting from the 1st of May 2016. The increment was implemented fully.


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standard of service


Actual achievement

Advertisement of call for service plans through newspapers. Contact details of key officials at provincials and District offices.

Website

Advertisements of Call for Service Plans through electronic (website), print media (e.g. flyers) and radio (according to target groups) (also utilize municipal offices in dissemination of information) – use direct contact with Forums as a point of departure MEC Consultation with NPOs annually (Outlines Departmental priorities and Budget)

Advertisement of call for Service Plans 2017/18 were placed in the following newspapers: Volksblad, Issue and Daily Sun (27/07/2016). The closing date was 09/09/2016. Advert was also placed on DSD website. Consultation was held on the 22/07/2016 at Kagisho Secondary School Hall. MEC was represented by Chairperson of Portfolio Committee on Welfare Services Ms. L Mapena. Ms MME Nthongoa, Head of Department was also on the programme as one of the main speakers. She encouraged the NPOs to comply with the MOA

Poor submission of Progress Report

Poor Evaluation on submitted Reports Sanctions of NPOs are very minimal

Develop Service Specifications Service Plans appraised and costed within 14 days after closing. All funded organisations must comply with MoA by submitting requisite documents at stipulated times -Audited/Certified Financial Statement (End September) -Income and Expenditure Reports (Monthly – 15th ) -Progress Reports (Quarterly/Bi-Annually) -Statistics (Monthly – 19th) Monthly compliance status report from each district Ensure implementation of corrective measures on a quarterly basis after monitoring

Specifications for 2017/18 were developed during June 2016 Service plans for 2017/18 were all appraised during September and October 2016 Districts are completing a compliance monitoring sheet on monthly basis. These sheets are kept at the districts and a copy is submitted to NPO Provincial Office and Internal Audit.

The submission of the compliance monitoring sheet has assisted in reducing the non-compliance rate.

Vacant posts (Provincial and District level) Lack of Capacity/ Staff in NPO Component (Inadequate capacity to manage and

Identify suitable staff in the department for lateral redeployment Total posts: 25

Delay in response by the districts to identify staff suitable for deployment. 12 Officials from Districts and Provincial Office Completed a 6 week M&E Training Course facilitated by FSTDI. The department has also


Free State Province

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standard of service


Actual achievement

monitor NPOs)

Train staff

advertised 33 additional posts for M&E officials for District and Provincial Office NPO Directorate is in a process of submitting the names of 38 officials to be trained in 2017/18

at e e arran e ents it ene iciaries Current/actual arrangements Desired arrangements Actual achievements

Workshops, personal consultations, and community meetings.

Conduct consultative sessions and road shows with NPO Fora and other NPO formations to discuss: -Needs and to prioritise services -Services provided and how they are provided -Challenges experience -Possible solutions NPO officials conduct frequent visits to NPOs and are available for consultation in offices (Quarterly visits to the districts through Quality Assurance)

Consultation on the priorities of the department were conducted during NPO roadshows Quarterly visits were done: 72 visits in the 1st and 2nd quarter 63 visits in the 3rd and 4th quarter.

ervice de iver in r ati n t Current/actual

information tools Desired information tools Actual achievements

Funding requirements. (MEC Consultation with NPOs annually (outlines departmental priorities and budget)

Road Shows for sharing information NPOs by end of August. i.e. capacity building on: -NPO Registration -Policy on Financial Awards to Service Providers -Memoranda of Agreement -Codes of Good governance -NPO Compliance -Registration -Information sharing on NPO funding opportunities -Reporting requirements & roll-out of approved standardized reporting tools -Submission timeframes - Clarity on timeframes (see confusion between performance reporting and financial reporting timeframes)

Roadshows were held in the in the following towns: Sasolburg (16/06/2016) Harrismith (21/06/2016) QwaQwa (22/06/2016) Bethlehem (23/06/2016) Parys (17/08/2016) Kroonstad (18/08/2016) Bothaville (13/09/2016) Welkom (14/09/2016) Winburg (15/09/2016) Thaba Nchu (4/10/2016) Botshabelo (5/10/2016) Bloemfontein (6/10/2016)

1596 NPOs were reached Roadshows which were to be held in Koffiefontein, Zastron and Trompsburg on the 22, 23 & 24 March 2017 were cancelled due to unforeseen circumstances (Protest Strike).

aints ec anis Current/actual

complaints mechanism Desired complaints

mechanism Actual achievements


Free State Province

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standard of service


Actual achievement

Advertisement of call for service plans through newspapers. Contact details of key officials at provincials and District offices.

Website

Advertisements of Call for Service Plans through electronic (website), print media (e.g. flyers) and radio (according to target groups) (also utilize municipal offices in dissemination of information) – use direct contact with Forums as a point of departure MEC Consultation with NPOs annually (Outlines Departmental priorities and Budget)

Advertisement of call for Service Plans 2017/18 were placed in the following newspapers: Volksblad, Issue and Daily Sun (27/07/2016). The closing date was 09/09/2016. Advert was also placed on DSD website. Consultation was held on the 22/07/2016 at Kagisho Secondary School Hall. MEC was represented by Chairperson of Portfolio Committee on Welfare Services Ms. L Mapena. Ms MME Nthongoa, Head of Department was also on the programme as one of the main speakers. She encouraged the NPOs to comply with the MOA

Poor submission of Progress Report

Poor Evaluation on submitted Reports Sanctions of NPOs are very minimal

Develop Service Specifications Service Plans appraised and costed within 14 days after closing. All funded organisations must comply with MoA by submitting requisite documents at stipulated times -Audited/Certified Financial Statement (End September) -Income and Expenditure Reports (Monthly – 15th ) -Progress Reports (Quarterly/Bi-Annually) -Statistics (Monthly – 19th) Monthly compliance status report from each district Ensure implementation of corrective measures on a quarterly basis after monitoring

Specifications for 2017/18 were developed during June 2016 Service plans for 2017/18 were all appraised during September and October 2016 Districts are completing a compliance monitoring sheet on monthly basis. These sheets are kept at the districts and a copy is submitted to NPO Provincial Office and Internal Audit.

The submission of the compliance monitoring sheet has assisted in reducing the non-compliance rate.

Vacant posts (Provincial and District level) Lack of Capacity/ Staff in NPO Component (Inadequate capacity to manage and

Identify suitable staff in the department for lateral redeployment Total posts: 25

Delay in response by the districts to identify staff suitable for deployment. 12 Officials from Districts and Provincial Office Completed a 6 week M&E Training Course facilitated by FSTDI. The department has also


Free State Province

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standard of service


Actual achievement

monitor NPOs)

Train staff

advertised 33 additional posts for M&E officials for District and Provincial Office NPO Directorate is in a process of submitting the names of 38 officials to be trained in 2017/18

at e e arran e ents it ene iciaries Current/actual arrangements Desired arrangements Actual achievements

Workshops, personal consultations, and community meetings.

Conduct consultative sessions and road shows with NPO Fora and other NPO formations to discuss: -Needs and to prioritise services -Services provided and how they are provided -Challenges experience -Possible solutions NPO officials conduct frequent visits to NPOs and are available for consultation in offices (Quarterly visits to the districts through Quality Assurance)

Consultation on the priorities of the department were conducted during NPO roadshows Quarterly visits were done: 72 visits in the 1st and 2nd quarter 63 visits in the 3rd and 4th quarter.

ervice de iver in r ati n t Current/actual

information tools Desired information tools Actual achievements

Funding requirements. (MEC Consultation with NPOs annually (outlines departmental priorities and budget)

Road Shows for sharing information NPOs by end of August. i.e. capacity building on: -NPO Registration -Policy on Financial Awards to Service Providers -Memoranda of Agreement -Codes of Good governance -NPO Compliance -Registration -Information sharing on NPO funding opportunities -Reporting requirements & roll-out of approved standardized reporting tools -Submission timeframes - Clarity on timeframes (see confusion between performance reporting and financial reporting timeframes)

Roadshows were held in the in the following towns: Sasolburg (16/06/2016) Harrismith (21/06/2016) QwaQwa (22/06/2016) Bethlehem (23/06/2016) Parys (17/08/2016) Kroonstad (18/08/2016) Bothaville (13/09/2016) Welkom (14/09/2016) Winburg (15/09/2016) Thaba Nchu (4/10/2016) Botshabelo (5/10/2016) Bloemfontein (6/10/2016)

1596 NPOs were reached Roadshows which were to be held in Koffiefontein, Zastron and Trompsburg on the 22, 23 & 24 March 2017 were cancelled due to unforeseen circumstances (Protest Strike).

aints ec anis Current/actual

complaints mechanism Desired complaints

mechanism Actual achievements


Free State Province

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No proper management of complaints and appeal procedures

Contact numbers of Executive Manager in charge Contact numbers of District Managers

Clear grievance procedure with lead time

Complaint boxes in district and sub-offices

Contact details of all key officials in the Directorate were made available during roadshows. Contact details of District Offices were made available by the Office of the MEC through Lesedi FM during February 2017.

Copies of Service Delivery Charter with contact details displayed at District Offices

Complaints and compliments Management Policy for Department of Social Development is drafted to be approved

2.3 Organisational environment

The National Development Plan (NDP) and Free State Growth and Development Strategy (FSGDS) are referring to the skills deficit in the sector. Of the current 2218 posts on the approved establishment 1891 (85, 25%) are filled. The acute shortage of appropriately trained staff and resources result in a lack of monitoring and evaluation of services, capacity building and coaching of, especially, emerging organizations (CBOs).

Existing and ever growing expectations present a major challenge given budgetary constraints.

The Department is in dire need for effective management and supervision which leads to non-compliance with Legislative requirements (due to the lack of dedicated and experienced Supervisors). When staff leave the department posts are not filled and which affect service delivery. Residential care facilities for the care of older persons and people with disabilities mushroom and do not meet norms and standards and compromise the care and protection of these beneficiaries.

Changing attitudes and behaviour of staff requires dedicated interventions in order to provide customer-friendly and prompt services.

The sustaining of programmes and the provision of adequate support to staff requires urgent consideration.

Inadequate resources (e.g. printers, fax and photocopy machines and scanners), lack of sufficient transport, unreliable e-mail services and cost containment measures impede effective service delivery

Information Technology (IT) systems used by the department are obsolete and vulnerable and Record Management is rudimentary.

Services need to be evaluated and impact assessments done and resources (human and financial) allocated in order to assist proper planning and implementation of programmes and services. Proper evaluation and research require sufficient funds in order to get reliable evidence on which interventions can be built. There is a need to work systematically towards a lasting solution that will usher in an era for provision of better services and ensuring value for money. An environment needs to be created for working smart, reaching departmental performance objectives and better audit outcomes.

Development initiatives need to be orchestrated and funded in such a way as to have an effect on the lives of the poorest of the poor and to move away from the so-called safety-net (i.e. dependency on and escalation of social grants).

The department still endeavours to obtain a clean audit opinion from the Auditor-General.


Free State Province

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2.4 Key policy developments and legislative changes

The following Acts were promulgated during 2016: • Children’s Amendment Act, No. 17 of 2016 • Children’s Second Amendment Act, No. 18 of 2016

3. STRATEGIC OUTCOME ORIENTED GOALS

Strategic Goal 1 Provide safety nets and community development services Goal statement To render developmental social welfare services to vulnerable people and

groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment

Justification The rationale is to reduce vulnerability, arising from multi-faceted social ills, by restorative, prevention and empowerment programmes which promotes social functioning and self-reliance

Links Supports the achievement of MDG (1.2) , Provincial Outcomes Based Plan Medium Term Strategic Priority (1,2 &7), and Development Plan :Vision 2030

Strategic Goal 2 Promote good governance Goal statement To instil good governance through sound business management practices

in support of effective and efficient service delivery Justification Promote institutional integrity by modernizing business systems to achieve

efficiency, effectiveness, cohesiveness and accountability Links Supports Clean Audit Campaign, compliance to legislative frameworks and

increased rate of customer satisfaction

Strategic Outcomes Oriented Goals

GOVERNMENT OUTCOMES

DEPARTMENTAL FOCUS ACHIEVEMENTS

Quality Basic Education

Early Childhood Development

101 876 Children between 0-5 years accessing registered Early Childhood Development programmes 48 396 Children subsidized in ECD sites

A long and healthy life for all South Africans

HIV and Aids 6 182 Beneficiaries receiving Psychosocial Support Services 31 Organizations trained on Social and Behaviour Change Programmes 17 375 People reached through Social and Behaviour Change Programmes

Substance Abuse 37 874 Children 18 years and below reached through drug prevention programme 17 585 Youth between 19 and 35 years reached through drug prevention programmes 125 Service users who accessed inpatient treatment services at funded treatment centres


Free State Province

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No proper management of complaints and appeal procedures

Contact numbers of Executive Manager in charge Contact numbers of District Managers

Clear grievance procedure with lead time

Complaint boxes in district and sub-offices

Contact details of all key officials in the Directorate were made available during roadshows. Contact details of District Offices were made available by the Office of the MEC through Lesedi FM during February 2017.

Copies of Service Delivery Charter with contact details displayed at District Offices

Complaints and compliments Management Policy for Department of Social Development is drafted to be approved

2.3 Organisational environment

The National Development Plan (NDP) and Free State Growth and Development Strategy (FSGDS) are referring to the skills deficit in the sector. Of the current 2218 posts on the approved establishment 1891 (85, 25%) are filled. The acute shortage of appropriately trained staff and resources result in a lack of monitoring and evaluation of services, capacity building and coaching of, especially, emerging organizations (CBOs).

Existing and ever growing expectations present a major challenge given budgetary constraints.

The Department is in dire need for effective management and supervision which leads to non-compliance with Legislative requirements (due to the lack of dedicated and experienced Supervisors). When staff leave the department posts are not filled and which affect service delivery. Residential care facilities for the care of older persons and people with disabilities mushroom and do not meet norms and standards and compromise the care and protection of these beneficiaries.

Changing attitudes and behaviour of staff requires dedicated interventions in order to provide customer-friendly and prompt services.

The sustaining of programmes and the provision of adequate support to staff requires urgent consideration.

Inadequate resources (e.g. printers, fax and photocopy machines and scanners), lack of sufficient transport, unreliable e-mail services and cost containment measures impede effective service delivery

Information Technology (IT) systems used by the department are obsolete and vulnerable and Record Management is rudimentary.

Services need to be evaluated and impact assessments done and resources (human and financial) allocated in order to assist proper planning and implementation of programmes and services. Proper evaluation and research require sufficient funds in order to get reliable evidence on which interventions can be built. There is a need to work systematically towards a lasting solution that will usher in an era for provision of better services and ensuring value for money. An environment needs to be created for working smart, reaching departmental performance objectives and better audit outcomes.

Development initiatives need to be orchestrated and funded in such a way as to have an effect on the lives of the poorest of the poor and to move away from the so-called safety-net (i.e. dependency on and escalation of social grants).

The department still endeavours to obtain a clean audit opinion from the Auditor-General.


Free State Province

- 25 -

2.4 Key policy developments and legislative changes

The following Acts were promulgated during 2016: • Children’s Amendment Act, No. 17 of 2016 • Children’s Second Amendment Act, No. 18 of 2016

3. STRATEGIC OUTCOME ORIENTED GOALS

Strategic Goal 1 Provide safety nets and community development services Goal statement To render developmental social welfare services to vulnerable people and

groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment

Justification The rationale is to reduce vulnerability, arising from multi-faceted social ills, by restorative, prevention and empowerment programmes which promotes social functioning and self-reliance

Links Supports the achievement of MDG (1.2) , Provincial Outcomes Based Plan Medium Term Strategic Priority (1,2 &7), and Development Plan :Vision 2030

Strategic Goal 2 Promote good governance Goal statement To instil good governance through sound business management practices

in support of effective and efficient service delivery Justification Promote institutional integrity by modernizing business systems to achieve

efficiency, effectiveness, cohesiveness and accountability Links Supports Clean Audit Campaign, compliance to legislative frameworks and

increased rate of customer satisfaction

Strategic Outcomes Oriented Goals

GOVERNMENT OUTCOMES


Quality Basic Education

Early Childhood Development

101 876 Children between 0-5 years accessing registered Early Childhood Development programmes 48 396 Children subsidized in ECD sites

A long and healthy life for all South Africans

HIV and Aids 6 182 Beneficiaries receiving Psychosocial Support Services 31 Organizations trained on Social and Behaviour Change Programmes 17 375 People reached through Social and Behaviour Change Programmes

Substance Abuse 37 874 Children 18 years and below reached through drug prevention programme 17 585 Youth between 19 and 35 years reached through drug prevention programmes 125 Service users who accessed inpatient treatment services at funded treatment centres


Free State Province

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GOVERNMENT OUTCOMES


653 Service users who accessed outpatient based treatment services

All people in South Africa are and feel safe

Social crime 1 403 Children in conflict with the law assessed 340 Children in conflict with the law who completed diversion programme 157 Children in conflict with the law awaiting trial in secure care centres 611 Children in conflict with the law referred to diversion programmes

Decent employment through inclusive economic growth

Income generation 384 Youth who are linked to economic opportunities 24 Income generating projects targeting youth

Skilled and capable workforce to support an inclusive growth path

Human Resource Management

470 Employees participating / reached through Wellness Management Programmes 274 Staff trained

Vibrant, equitable, sustainable rural communities contributing to food security for all

Food security 53 Poverty reduction projects supported through capacity building and/or funding initiatives 7 474 Households accessing food through DSD food security programmes 12 676 people accessing food through food through DSD feeding programmes (centre based)

Sustainable human settlements and improved quality of household life

Community Development Social Relief

2 840 Households profiled 43 Communities profiled 11 Community Based Plans developed 3 543 Families participated in the Parenting Programme 3 503 Individuals benefited from social relief of distress programmes

Protect and enhance our environmental assets and natural resources

Information sharing

5 Population Advocacy, information, Education and Communication activities implemented

An Efficient, Effective and Development Oriented Public Service and an Empowered, Fair and Inclusive Citizenship

Public employment 4 997 EPWP work opportunities created 61 Social Worker bursary holders graduated 12 Social Workers were employed by PACT

An inclusive and responsive social

Services to older persons and

1 495 Older persons accessing funded residential facilities


Free State Province

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GOVERNMENT OUTCOMES


protection system

persons with disabilities.

728 Funded beds in residential facilities for older persons 6 259 Older persons accessing community based care and support services 174 Registered and funded community based care and support centres 630 Persons with disabilities in funded residential facilities 831 Persons with disabilities accessing services in funded protective workshops. 245 Funded beds in residential facilities for persons with disabilities managed by NPOs 648 Children accessing day care facilities for children with disabilities

Nation building and social cohesion

Services to families 15 119 Families participating in family preservation programmes 255 Family members re-united with their families 3 543 Families participating in the Parenting Programme


Free State Province

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GOVERNMENT OUTCOMES


653 Service users who accessed outpatient based treatment services

All people in South Africa are and feel safe

Social crime 1 403 Children in conflict with the law assessed 340 Children in conflict with the law who completed diversion programme 157 Children in conflict with the law awaiting trial in secure care centres 611 Children in conflict with the law referred to diversion programmes

Decent employment through inclusive economic growth

Income generation 384 Youth who are linked to economic opportunities 24 Income generating projects targeting youth

Skilled and capable workforce to support an inclusive growth path

Human Resource Management

470 Employees participating / reached through Wellness Management Programmes 274 Staff trained

Vibrant, equitable, sustainable rural communities contributing to food security for all

Food security 53 Poverty reduction projects supported through capacity building and/or funding initiatives 7 474 Households accessing food through DSD food security programmes 12 676 people accessing food through food through DSD feeding programmes (centre based)

Sustainable human settlements and improved quality of household life

Community Development Social Relief

2 840 Households profiled 43 Communities profiled 11 Community Based Plans developed 3 543 Families participated in the Parenting Programme 3 503 Individuals benefited from social relief of distress programmes

Protect and enhance our environmental assets and natural resources

Information sharing

5 Population Advocacy, information, Education and Communication activities implemented

An Efficient, Effective and Development Oriented Public Service and an Empowered, Fair and Inclusive Citizenship

Public employment 4 997 EPWP work opportunities created 61 Social Worker bursary holders graduated 12 Social Workers were employed by PACT

An inclusive and responsive social

Services to older persons and

1 495 Older persons accessing funded residential facilities


Free State Province

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GOVERNMENT OUTCOMES


protection system

persons with disabilities.

728 Funded beds in residential facilities for older persons 6 259 Older persons accessing community based care and support services 174 Registered and funded community based care and support centres 630 Persons with disabilities in funded residential facilities 831 Persons with disabilities accessing services in funded protective workshops. 245 Funded beds in residential facilities for persons with disabilities managed by NPOs 648 Children accessing day care facilities for children with disabilities

Nation building and social cohesion

Services to families 15 119 Families participating in family preservation programmes 255 Family members re-united with their families 3 543 Families participating in the Parenting Programme


Free State Province

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4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: Administration

This programme captures the strategic management and support services at all levels of the Department i.e. Provincial, Regional, District and Facility/Institutional level. Strategic Goal: Promote good governance. SUB-PROGRAMME: OFFICE OF THE MEC Strategic Objective: To provide political and legislative interface between government, civil society and all other relevant stakeholders. Strategic objectives

Programme Name: Office of the MEC Strategic objectives Actual

Achievement 2015/2016

Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from planned target to Actual Achievement for

2016/2017 To promote good governance

Daily Daily Daily 0

Performance indicators

Programme / Sub-programme: Office of the MEC Performance Indicator

Actual Achievement

2015/2016

Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from planned target

to Actual Achievement for 2016/2017

Comment on deviations

Support services available at all times

Daily Daily Daily 0

Strategy to overcome areas of under performance The Department established strategic and operational risks. Changes to planned targets Not applicable

Linking performance with budgets

Sub- Programme Name

2016/2017 2015/2016 Final

Appropriation Actual

Expenditure (Over) /Under Expenditure

Final Appropriation

Actual Expenditure

(Over) /Under

Expenditure R’000 R’000 R’000 R’000 R’000 R’000

Office of the MEC 8 650 8 524 126 11 962 11 910 52


Free State Province

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SUB-PROGRAMME: CORPORATE MANAGEMENT SERVICES Strategic Objective: Provide strategic direction and the overall management and administration of the Department Strategic objectives

Programme Name: Corporate Management Services Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from planned target to

Actual Achievement for 2016/2017

Number of work opportunities created 1460 4561 5009 448


Programme / Sub-programme: Human Resource Management Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from

planned target to Actual

Achievement for

2016/2017


1 Number of Social Worker bursary holders that graduated

54 61 61 0

2 Number of Social Worker bursary holder graduates employed by DSD

45 61 12 -49 8 Social Workers were appointed in Thabo Mofutsanyana and 4 in Lejweleputswa by PACT. (Government Capacity Building and Support Programme).

3 Number of EPWP work opportunities created

1460 4500 4997 497 Additional work opportunities due to incentive grants

4 Number of Learners on learnership programme

105 100 0 -100 No learners due to financial constraints

Strategic objectives



Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of facilities constructed by 2019/20

2 4

(2 centres 2 ECD)

2

Dr Beyers Naude Half Way House: The government owned facility in Clarens was converted to be used as a halfway house for people dependent on substances. Practical handover took place in 2016. Substance Abuse and Drug Treatment Centre: Plans to operationalize the centre will commence in November 2017; ECD Vogelfontein: Expected completion date 31 March 2018; Botshabelo ECD: Expected completion date 31 March 2018


Free State Province

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4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: Administration

This programme captures the strategic management and support services at all levels of the Department i.e. Provincial, Regional, District and Facility/Institutional level. Strategic Goal: Promote good governance. SUB-PROGRAMME: OFFICE OF THE MEC Strategic Objective: To provide political and legislative interface between government, civil society and all other relevant stakeholders. Strategic objectives

Programme Name: Office of the MEC Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 To promote good governance

Daily Daily Daily 0


Programme / Sub-programme: Office of the MEC Performance Indicator

Actual Achievement

2015/2016

Planned Target

2016/2017

Actual Achievement

2016/2017




Support services available at all times

Daily Daily Daily 0


Linking performance with budgets

Sub- Programme Name

2016/2017 2015/2016 Final


Expenditure (Over) /Under Expenditure

Final Appropriation

Actual Expenditure

(Over) /Under

Expenditure R’000 R’000 R’000 R’000 R’000 R’000

Office of the MEC 8 650 8 524 126 11 962 11 910 52


Free State Province

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SUB-PROGRAMME: CORPORATE MANAGEMENT SERVICES Strategic Objective: Provide strategic direction and the overall management and administration of the Department Strategic objectives



Planned Target

2016/2017

Actual Achievement

2016/2017



Number of work opportunities created 1460 4561 5009 448


Programme / Sub-programme: Human Resource Management Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1 Number of Social Worker bursary holders that graduated

54 61 61 0

2 Number of Social Worker bursary holder graduates employed by DSD

45 61 12 -49 8 Social Workers were appointed in Thabo Mofutsanyana and 4 in Lejweleputswa by PACT. (Government Capacity Building and Support Programme).

3 Number of EPWP work opportunities created

1460 4500 4997 497 Additional work opportunities due to incentive grants

4 Number of Learners on learnership programme

105 100 0 -100 No learners due to financial constraints

Strategic objectives



Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of facilities constructed by 2019/20

2 4

(2 centres 2 ECD)

2

Dr Beyers Naude Half Way House: The government owned facility in Clarens was converted to be used as a halfway house for people dependent on substances. Practical handover took place in 2016. Substance Abuse and Drug Treatment Centre: Plans to operationalize the centre will commence in November 2017; ECD Vogelfontein: Expected completion date 31 March 2018; Botshabelo ECD: Expected completion date 31 March 2018


Free State Province

- 31 -

Performance indicators Programme / Sub-programme: Infrastructure Planning and Facility Management Performance Indicator Actual

Achievement

2015/2016

Planned Target

2016/2017

Actual Achieveme

nt 2016/2017

Deviation from planned

target to Actual

Achievement for 2016/2017


1 Number of structures constructed

2 4 (2 centres

2 ECD)

2 -2 Dr Beyers Naude Half Way House: The government owned facility in Clarens was converted to be used as a halfway house for people dependent on substances. Practical handover took place in 2016. Substance Abuse and Drug Treatment Centre: Plans to operationalize the centre will commence in November 2017; ECD Vogelfontein: Expected completion date 31 March 2018; Botshabelo ECD: Expected completion date 31 March 2018

Strategy to overcome areas of under performance The Department established strategic and operational risks. Changes to planned targets Not applicable Linking performance with budget

Sub- Programme Name

2016/2017 2015/2016 Final


Expenditure (Over) /Under

Expenditure

Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Corporate Management Services 138 826 135 842 2 984 133 954 133 830 124

SUB-PROGRAMME: DISTRICT MANAGEMENT Objective of Sub-programme: Provides for the decentralisation, management and administration of services at the District level within the Department. Strategic objectives

Programme Name: District Management Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017

Number of decentralised management and administration sessions implemented at the Districts level

20 20 20 0


Free State Province

- 32 -

Performance indicators Programme / Sub-programme: District Management Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




Number of District Quarterly Performance Review sessions held

20 20 20 0


Linking performance with budget Sub-

Programme Name

2016/2017 2015/2016 Final


Expenditure (Over)/Under Expenditure

Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 District Management 96 237 98 832 (2 595) 90 299 89 798 501

4.2 Programme 2: Social Welfare Services

Strategic objective: Provide integrated developmental social welfare services to the poor and vulnerable in partnership with stakeholders and civil society organisations. 4.2.1. SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.2.2. SUB PROGRAMME: SERVICES TO OLDER PERSONS Objective of Sub-programme: Design and implement integrated services for the care, support and protection of older persons. Strategic objectives Programme Name: SERVICES TO OLDER PERSONS Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of older persons provided with services

7620 6839 7754 915


Free State Province

- 31 -

Performance indicators Programme / Sub-programme: Infrastructure Planning and Facility Management Performance Indicator Actual

Achievement

2015/2016

Planned Target

2016/2017

Actual Achieveme

nt 2016/2017


target to Actual



1 Number of structures constructed

2 4 (2 centres

2 ECD)

2 -2 Dr Beyers Naude Half Way House: The government owned facility in Clarens was converted to be used as a halfway house for people dependent on substances. Practical handover took place in 2016. Substance Abuse and Drug Treatment Centre: Plans to operationalize the centre will commence in November 2017; ECD Vogelfontein: Expected completion date 31 March 2018; Botshabelo ECD: Expected completion date 31 March 2018

Strategy to overcome areas of under performance The Department established strategic and operational risks. Changes to planned targets Not applicable Linking performance with budget

Sub- Programme Name

2016/2017 2015/2016 Final


Expenditure (Over) /Under

Expenditure

Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Corporate Management Services 138 826 135 842 2 984 133 954 133 830 124

SUB-PROGRAMME: DISTRICT MANAGEMENT Objective of Sub-programme: Provides for the decentralisation, management and administration of services at the District level within the Department. Strategic objectives

Programme Name: District Management Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017

Number of decentralised management and administration sessions implemented at the Districts level

20 20 20 0


Free State Province

- 32 -

Performance indicators Programme / Sub-programme: District Management Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




Number of District Quarterly Performance Review sessions held

20 20 20 0


Linking performance with budget Sub-

Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 District Management 96 237 98 832 (2 595) 90 299 89 798 501

4.2 Programme 2: Social Welfare Services

Strategic objective: Provide integrated developmental social welfare services to the poor and vulnerable in partnership with stakeholders and civil society organisations. 4.2.1. SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.2.2. SUB PROGRAMME: SERVICES TO OLDER PERSONS Objective of Sub-programme: Design and implement integrated services for the care, support and protection of older persons. Strategic objectives Programme Name: SERVICES TO OLDER PERSONS Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of older persons provided with services

7620 6839 7754 915


Free State Province

- 33 -

Performance indicators Programme / Sub-programme: SERVICES TO OLDER PERSONS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of residential facilities for older persons

34 37 37 0

1.2

Number of older persons accessing residential facilities

1675 1439 1495 56 The demand and need for residential care is increasing for older persons due to: Families not coping with care and improved monitoring and reporting

1.3

Number of older persons accessing community based care and support services

5945 5400 6259 859 The funded organisations report on all older persons in their register.

1.4

Number of registered and funded community based care and support centres

179 179 174 -5 Five organisations were suspended and / or were funded once-off in the previous financial year (Omega, Khazami en Mooi Hawe (in Mangaung Metro); Masesebatso (in Thabo Mofutsanyane); and Mev. President Steyn (in Lejweleputswa)

1.5

Number of funded beds in residential facilities for older persons.

723 728 728 0

Strategic objectives Programme Name: SERVICES TO PERSONS WITH DISABILITIES Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


Actual Achievement for 2016/2017 Comment on

deviations Number of persons with Disabilities provided with services

2165 1868 2109 241

Performance indicators Programme / Sub-programme: SERVICES TO PERSONS WITH DISABILITIES Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1 Number of residential 9 9 9 0


Free State Province

- 34 -

Programme / Sub-programme: SERVICES TO PERSONS WITH DISABILITIES Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


facilities for persons with disabilities.

1.2

Number of persons with disabilities accessing residential facilities.

716 487 630 143 The funded organisations report on all persons in their register.

1.3

Number of persons with disabilities accessing services in funded protective workshops.

843 766 831 65 The attendance in protective workshops is voluntary and is affected by availability of transport and health conditions of beneficiaries

1.4

Number of funded beds in residential facilities for persons with disabilities managed by NPO’s.

245 245 245 0

1.5 Number of persons with disabilities funded in protective workshops.

796 796 796 0

1.6

Number of children accessing day care facilities for children with disabilities

606 615 648 33 Attendance of day care centres fluctuates depending on transport availability

Strategic objectives Programme Name: HIV AND AIDS Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of people who benefitted from HIV and AIDS programmes to reduce incidences and minimise its psychosocial impact

12900 7937 23557 15620

Performance indicators Programme / Sub-programme: HIV AND AIDS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of organizations trained on Social and Behaviour Change Programmes

65 57 31 -26 Funds for SBCC for Xhariep, Mangaung Metro and Fezile Dabi were only transferred to the implementing agent at beginning of 2017 due to challenges of management turnover.


Free State Province

- 33 -

Performance indicators Programme / Sub-programme: SERVICES TO OLDER PERSONS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of residential facilities for older persons

34 37 37 0

1.2

Number of older persons accessing residential facilities

1675 1439 1495 56 The demand and need for residential care is increasing for older persons due to: Families not coping with care and improved monitoring and reporting

1.3

Number of older persons accessing community based care and support services

5945 5400 6259 859 The funded organisations report on all older persons in their register.

1.4

Number of registered and funded community based care and support centres

179 179 174 -5 Five organisations were suspended and / or were funded once-off in the previous financial year (Omega, Khazami en Mooi Hawe (in Mangaung Metro); Masesebatso (in Thabo Mofutsanyane); and Mev. President Steyn (in Lejweleputswa)

1.5

Number of funded beds in residential facilities for older persons.

723 728 728 0

Strategic objectives Programme Name: SERVICES TO PERSONS WITH DISABILITIES Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of persons with Disabilities provided with services

2165 1868 2109 241

Performance indicators Programme / Sub-programme: SERVICES TO PERSONS WITH DISABILITIES Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1 Number of residential 9 9 9 0


Free State Province

- 34 -

Programme / Sub-programme: SERVICES TO PERSONS WITH DISABILITIES Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


facilities for persons with disabilities.

1.2

Number of persons with disabilities accessing residential facilities.

716 487 630 143 The funded organisations report on all persons in their register.

1.3

Number of persons with disabilities accessing services in funded protective workshops.

843 766 831 65 The attendance in protective workshops is voluntary and is affected by availability of transport and health conditions of beneficiaries

1.4

Number of funded beds in residential facilities for persons with disabilities managed by NPO’s.

245 245 245 0

1.5 Number of persons with disabilities funded in protective workshops.

796 796 796 0

1.6

Number of children accessing day care facilities for children with disabilities

606 615 648 33 Attendance of day care centres fluctuates depending on transport availability

Strategic objectives Programme Name: HIV AND AIDS Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of people who benefitted from HIV and AIDS programmes to reduce incidences and minimise its psychosocial impact

12900 7937 23557 15620

Performance indicators Programme / Sub-programme: HIV AND AIDS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of organizations trained on Social and Behaviour Change Programmes

65 57 31 -26 Funds for SBCC for Xhariep, Mangaung Metro and Fezile Dabi were only transferred to the implementing agent at beginning of 2017 due to challenges of management turnover.


Free State Province

- 35 -

Programme / Sub-programme: HIV AND AIDS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.2

Number of beneficiaries reached through Social and Behaviour Change Programme

7227 3040 17375 14335 Target overachieved due to additional resources from National DSD and PACTSA. Output was impacted by the additional output resulting from the DSD partnership with PACT on GCBS Programme

1.3

Number of beneficiaries receiving Psychosocial Support Services

5673 4897 6182 1285 Target overachieved due to additional resources from National DSD and PACTSA

Strategic objectives Programme Name: SOCIAL RELIEF Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of poor families and communities provided with Social relief

1300 2000 5503 3503

Performance indicators Programme / Sub-programme: SOCIAL RELIEF Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1

Number of beneficiaries who benefited from DSD Social Relief programmes

1300 2000 5503 3503 Department is dependent on donations from donors



Free State Province

- 36 -

Linking performance with budget

Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Management and Support

7 974 7 604 370 10 497 9 504 993

Services to Older Persons

105 412 105 453 (41) 98 369 99 965 (1 596)

Services to Persons with Disability

44 618 44 233 385 37 498 40 305 (2 807)

HIV/AIDS 30 076 30 182 (106) 33 735 30 905 2 830 Social Relief 2 365 2 232 133 1 827 1 169 658

190 445 189 704 741 181 926 181 848 78

4.3 Programme 3: Children and Families

Objective of Programme: Provide comprehensive child and family care and support services to communities in partnership with stakeholders and civil society organisations. 4.3.1. SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.3.2 SUB-PROGRAMME: CARE AND SERVICES TO FAMILIES Objective of Sub-programme: Invest in Programmes and services to promote functional families and to prevent vulnerability in families Strategic objectives

Programme Name: Care and Services to Families Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of Families accessing services for families

13711 6954 18662 11708


Programme / Sub-programme: Care and Services to Families Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of families participating in family preservation services

9571 5700 15119 9419 More family preservation services were reported as districts and


Free State Province

- 35 -

Programme / Sub-programme: HIV AND AIDS Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.2

Number of beneficiaries reached through Social and Behaviour Change Programme

7227 3040 17375 14335 Target overachieved due to additional resources from National DSD and PACTSA. Output was impacted by the additional output resulting from the DSD partnership with PACT on GCBS Programme

1.3

Number of beneficiaries receiving Psychosocial Support Services

5673 4897 6182 1285 Target overachieved due to additional resources from National DSD and PACTSA

Strategic objectives Programme Name: SOCIAL RELIEF Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of poor families and communities provided with Social relief

1300 2000 5503 3503

Performance indicators Programme / Sub-programme: SOCIAL RELIEF Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1

Number of beneficiaries who benefited from DSD Social Relief programmes

1300 2000 5503 3503 Department is dependent on donations from donors



Free State Province

- 36 -


Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure



7 974 7 604 370 10 497 9 504 993

Services to Older Persons

105 412 105 453 (41) 98 369 99 965 (1 596)

Services to Persons with Disability

44 618 44 233 385 37 498 40 305 (2 807)

HIV/AIDS 30 076 30 182 (106) 33 735 30 905 2 830 Social Relief 2 365 2 232 133 1 827 1 169 658

190 445 189 704 741 181 926 181 848 78

4.3 Programme 3: Children and Families

Objective of Programme: Provide comprehensive child and family care and support services to communities in partnership with stakeholders and civil society organisations. 4.3.1. SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.3.2 SUB-PROGRAMME: CARE AND SERVICES TO FAMILIES Objective of Sub-programme: Invest in Programmes and services to promote functional families and to prevent vulnerability in families Strategic objectives

Programme Name: Care and Services to Families Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of Families accessing services for families

13711 6954 18662 11708




Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of families participating in family preservation services

9571 5700 15119 9419 More family preservation services were reported as districts and


Free State Province

- 37 -



Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



organisations engaged in more awareness campaigns and also reported on family preservation services provided to foster families

1.2

Number of family members reunited with their families

116 199 255 56 Reunification is based on need and the possibility to reunify clients with their families.

1.3

Number of families participating in parenting skills programme

4140 1254 3543 2289 More parenting programmes were reported as reporting now includes parenting programmes provided to foster parents.

4.3.3 SUB PROGRAMME: CHILD CARE AND PROTECTION SERVICES (Children’s Act)

Objective of Sub-programme: Design and implement integrated programmes and services that provide for the development, care and protection of the rights of children Strategic objectives Programme Name: Child Care and Protection Services (Children’s Act) Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of vulnerable children provided with services

12569 8193 13665 5472

Performance indicators Programme / Sub-programme: Child Care and Protection Services (Children’s Act) Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of orphans and vulnerable children receiving Psychosocial Support Services

6106 3585 8190 4605 More children were reported and attended to

1.2 Number of children awaiting foster care placement

3184 1173 2823 1650 More children were screened for foster care

1.3

Number of children placed in foster care

2376 2305 2072 -233 Finalization of Children’s Court affected by the national strike

1.4 Number of abused 903 1130 580 -550 Reported cases to


Free State Province

- 38 -

Programme / Sub-programme: Child Care and Protection Services (Children’s Act) Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



children who received services by social workers

DSD were affected by the national strike

4.3.4 SUB-PROGRAMME: ECD AND PARTIAL CARE

Objective of Sub Programme: Provide comprehensive early childhood development services Strategic objectives Programme Name: ECD and Partial Care Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of children (0-5 years) who receive quality ECD services

98099 97628 101873 4245

Performance indicators Programme / Sub-programme: ECD and Partial Care Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of fully registered ECD Centres

192 570 275 -295 Introduction of the New National Guidelines for registration are categorizing ECDs affected achievements

1.2 Number of fully registered ECD programmes.

0 570 794 224 Proper implementation of the new registration guidelines affected the outcome. 224 Complied with the requirements.

1.3 Number of conditionally registered ECD centres

1613 1130 1372 242 Compliance to the new registration requirements.

1.4 Number of conditionally registered ECD programmes.


1.5 Number of children accessing registered ECD programmes.

106926 97628 101873 4245 Actual number of children accessing registered ECD programmes. (Challenge regarding target set.)

1.6 Number of subsidized children accessing registered ECD programmes

48893 46922 48396 1474 Actual number of subsidized children accessing registered ECD programmes. (Challenge regarding target set.)


Free State Province

- 37 -



Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



organisations engaged in more awareness campaigns and also reported on family preservation services provided to foster families

1.2

Number of family members reunited with their families

116 199 255 56 Reunification is based on need and the possibility to reunify clients with their families.

1.3

Number of families participating in parenting skills programme

4140 1254 3543 2289 More parenting programmes were reported as reporting now includes parenting programmes provided to foster parents.

4.3.3 SUB PROGRAMME: CHILD CARE AND PROTECTION SERVICES (Children’s Act)

Objective of Sub-programme: Design and implement integrated programmes and services that provide for the development, care and protection of the rights of children Strategic objectives Programme Name: Child Care and Protection Services (Children’s Act) Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of vulnerable children provided with services

12569 8193 13665 5472

Performance indicators Programme / Sub-programme: Child Care and Protection Services (Children’s Act) Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of orphans and vulnerable children receiving Psychosocial Support Services

6106 3585 8190 4605 More children were reported and attended to

1.2 Number of children awaiting foster care placement

3184 1173 2823 1650 More children were screened for foster care

1.3

Number of children placed in foster care

2376 2305 2072 -233 Finalization of Children’s Court affected by the national strike

1.4 Number of abused 903 1130 580 -550 Reported cases to


Free State Province

- 38 -

Programme / Sub-programme: Child Care and Protection Services (Children’s Act) Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



children who received services by social workers

DSD were affected by the national strike

4.3.4 SUB-PROGRAMME: ECD AND PARTIAL CARE

Objective of Sub Programme: Provide comprehensive early childhood development services Strategic objectives Programme Name: ECD and Partial Care Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of children (0-5 years) who receive quality ECD services

98099 97628 101873 4245

Performance indicators Programme / Sub-programme: ECD and Partial Care Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of fully registered ECD Centres

192 570 275 -295 Introduction of the New National Guidelines for registration are categorizing ECDs affected achievements

1.2 Number of fully registered ECD programmes.

0 570 794 224 Proper implementation of the new registration guidelines affected the outcome. 224 Complied with the requirements.

1.3 Number of conditionally registered ECD centres


1.4 Number of conditionally registered ECD programmes.


1.5 Number of children accessing registered ECD programmes.

106926 97628 101873 4245 Actual number of children accessing registered ECD programmes. (Challenge regarding target set.)

1.6 Number of subsidized children accessing registered ECD programmes

48893 46922 48396 1474 Actual number of subsidized children accessing registered ECD programmes. (Challenge regarding target set.)


Free State Province

- 39 -

Programme / Sub-programme: ECD and Partial Care Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.7 Number of ECD practitioners in registered ECD programmes

0 5254 4618 -636 Actual number of ECD practitioners in registered ECD programmes (Challenge regarding target set.)

4.3.5 SUB-PROGRAMME: CHILD AND YOUTH CARE CENTRES Objective of Sub Programme: Provide alternative care and support to vulnerable children Strategic objectives Programme Name: Child and Youth Care Centres Strategic objectives Actual


Planned Target 2016/2017

Actual Achievement

2016/2017



Number of vulnerable children in need of care and protection at funded Child and Youth Care Centres

1009 1185 1078 -107

Performance indicators Programme / Sub-programme: Child and Youth Care Centres Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of child and youth care centres

49 47 47 0

1.2 Number of children in need of care and protection in funded Child and Youth Care Centres

1009 1185 1078 -107 The target is based on bed capacity of funded CYCCs. The reported number is based on the current number of children placed in the CYCCs. Finalization of Children’s Court placements to CYCCs affected by national strike.

4.3.6 SUB PROGRAMME: COMMUNITY-BASED CARE SERVICES TO CHILDREN

Objective of Sub Programme: Provide protection, care and support to vulnerable children in communities


Free State Province

- 40 -

Strategic objectives Programme Name: Community-Based Care Services to Children Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of vulnerable children in communities provided with services through Isibindi model

4375 11842 4315 -7527

Performance indicators Programme / Sub-programme: Community-Based Care Services to Children Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of Child and Youth Care Worker trainees who received training through the Isibindi model

390 105 105 0

1.2 Number of children accessing services through the Isibindi model

4375 11842 4315 -7527

3 Groups started late in training. There were not allocated families to deal with children

Strategy to overcome areas of under performance

The Department established strategic and operational risks. Changes to planned targets Not applicable


Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure



1 228

595 633 589 101 488

Care and Services to Families

25 180 23 748 1432 22 942 22 514 428

Child Care and Protection

88 731 89 154 (423) 81 655 82 274 (619)

ECD and Partial Care 215 974 209 464 6 510 183 673 182 751 922 Child and Youth Care Centres

67 863 70 244 (2 381) 63 600 64 872 (1 272)

Community Based Care Services for Children

10 582 9 279 1 303 12 823 11 278 1 545

409 558 402 484 7 074 365 282 363 790 1 492


Free State Province

- 39 -

Programme / Sub-programme: ECD and Partial Care Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.7 Number of ECD practitioners in registered ECD programmes

0 5254 4618 -636 Actual number of ECD practitioners in registered ECD programmes (Challenge regarding target set.)

4.3.5 SUB-PROGRAMME: CHILD AND YOUTH CARE CENTRES Objective of Sub Programme: Provide alternative care and support to vulnerable children Strategic objectives Programme Name: Child and Youth Care Centres Strategic objectives Actual


Planned Target 2016/2017

Actual Achievement

2016/2017



Number of vulnerable children in need of care and protection at funded Child and Youth Care Centres

1009 1185 1078 -107

Performance indicators Programme / Sub-programme: Child and Youth Care Centres Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of child and youth care centres

49 47 47 0

1.2 Number of children in need of care and protection in funded Child and Youth Care Centres

1009 1185 1078 -107 The target is based on bed capacity of funded CYCCs. The reported number is based on the current number of children placed in the CYCCs. Finalization of Children’s Court placements to CYCCs affected by national strike.

4.3.6 SUB PROGRAMME: COMMUNITY-BASED CARE SERVICES TO CHILDREN

Objective of Sub Programme: Provide protection, care and support to vulnerable children in communities


Free State Province

- 40 -

Strategic objectives Programme Name: Community-Based Care Services to Children Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



deviations Number of vulnerable children in communities provided with services through Isibindi model

4375 11842 4315 -7527

Performance indicators Programme / Sub-programme: Community-Based Care Services to Children Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of Child and Youth Care Worker trainees who received training through the Isibindi model

390 105 105 0

1.2 Number of children accessing services through the Isibindi model

4375 11842 4315 -7527

3 Groups started late in training. There were not allocated families to deal with children

Strategy to overcome areas of under performance

The Department established strategic and operational risks. Changes to planned targets Not applicable


Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure



1 228

595 633 589 101 488

Care and Services to Families

25 180 23 748 1432 22 942 22 514 428

Child Care and Protection

88 731 89 154 (423) 81 655 82 274 (619)

ECD and Partial Care 215 974 209 464 6 510 183 673 182 751 922 Child and Youth Care Centres

67 863 70 244 (2 381) 63 600 64 872 (1 272)

Community Based Care Services for Children

10 582 9 279 1 303 12 823 11 278 1 545

409 558 402 484 7 074 365 282 363 790 1 492


Free State Province

- 41 -

4.4 Programme 4: Restorative Services Objective of Programme: Provide integrated developmental social crime prevention and anti-substance abuse services to the most vulnerable in partnership with stakeholders and civil society organisations.

4.4.1 SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.4.2 SUB PROGRAMME: CRIME PREVENTION AND SUPPORT Objective of Sub-programme: Develop and implement social crime prevention programmes and provide probation services targeting children, youth and adult offenders and victims within the criminal justice process Strategic objectives Programme Name: Crime Prevention and Support Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of children and youth who are in conflict with the law provided with services

1293 770 1403 633

Performance indicators Programme / Sub-programme: Crime Prevention and Support Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of children in conflict with the law assessed

1293 770 1403 633 The handled cases depend on notices of arrests by SAPS in line with Legislative requirements. (Child Justice Act).

1.2

Number of children in conflict with the law awaiting trial in secure care centres

129 126 157 31 The admission of children at the new secure care centre in Thabo Mofutsanyane started in November 2016 thereby increasing the unanticipated performance.

1.3

Number of sentenced children in secure care centres

0 32 9 -23 The process of transfer of children placed outside the province requires involvement of other stakeholders at different levels of authority.

1.4

Number of children in conflict with the law referred to diversion programmes

632 900 611 -289 Due to the delay with admissions of children, at Thabo Mofutsanyana Secure Care Centre, it


Free State Province

- 42 -

Programme / Sub-programme: Crime Prevention and Support Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


was anticipated that most of the children will be diverted.

1.5

Number of children in conflict with the law who completed diversion programmes

328 509 340 -169 The output is dependent on the type of programme, duration and the compliance of the arrested child to the conditions of the diversion programme.

1.6

Number of adult offenders placed in Diversion Programmes

1106 846 850 4

1.7

Number of accredited diversion service providers monitored

0 12 6 -6 Decision of National Office not to allow provinces and quality assurance panels to monitor service providers that were declined accreditation status.

4.4.3 SUBPROGRAMME: VICTIM EMPOWERMENT Objective of Sub-programme: Design and implement integrated programmes and services to support, care and empower victims of violence and crime in particular women and children Strategic objectives Programme Name: Victim Empowerment Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of women and children provided with VEP services

10524 2743 6214 3471

Performance indicators Programme / Sub-programme: Victim Empowerment Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of funded Victim Empowerment Programme service centres

44 45 38 -7 Funding of seven Organizations were suspended during this financial year (6 from Xhariep and 1 from Lejweleputswa )


Free State Province

- 41 -

4.4 Programme 4: Restorative Services Objective of Programme: Provide integrated developmental social crime prevention and anti-substance abuse services to the most vulnerable in partnership with stakeholders and civil society organisations.

4.4.1 SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management and support staff providing services across all sub-programmes of this programme

4.4.2 SUB PROGRAMME: CRIME PREVENTION AND SUPPORT Objective of Sub-programme: Develop and implement social crime prevention programmes and provide probation services targeting children, youth and adult offenders and victims within the criminal justice process Strategic objectives Programme Name: Crime Prevention and Support Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of children and youth who are in conflict with the law provided with services

1293 770 1403 633

Performance indicators Programme / Sub-programme: Crime Prevention and Support Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of children in conflict with the law assessed

1293 770 1403 633 The handled cases depend on notices of arrests by SAPS in line with Legislative requirements. (Child Justice Act).

1.2

Number of children in conflict with the law awaiting trial in secure care centres

129 126 157 31 The admission of children at the new secure care centre in Thabo Mofutsanyane started in November 2016 thereby increasing the unanticipated performance.

1.3

Number of sentenced children in secure care centres

0 32 9 -23 The process of transfer of children placed outside the province requires involvement of other stakeholders at different levels of authority.

1.4

Number of children in conflict with the law referred to diversion programmes

632 900 611 -289 Due to the delay with admissions of children, at Thabo Mofutsanyana Secure Care Centre, it


Free State Province

- 42 -

Programme / Sub-programme: Crime Prevention and Support Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


was anticipated that most of the children will be diverted.

1.5

Number of children in conflict with the law who completed diversion programmes

328 509 340 -169 The output is dependent on the type of programme, duration and the compliance of the arrested child to the conditions of the diversion programme.

1.6

Number of adult offenders placed in Diversion Programmes

1106 846 850 4

1.7

Number of accredited diversion service providers monitored

0 12 6 -6 Decision of National Office not to allow provinces and quality assurance panels to monitor service providers that were declined accreditation status.

4.4.3 SUBPROGRAMME: VICTIM EMPOWERMENT Objective of Sub-programme: Design and implement integrated programmes and services to support, care and empower victims of violence and crime in particular women and children Strategic objectives Programme Name: Victim Empowerment Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of women and children provided with VEP services

10524 2743 6214 3471

Performance indicators Programme / Sub-programme: Victim Empowerment Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.1

Number of funded Victim Empowerment Programme service centres

44 45 38 -7 Funding of seven Organizations were suspended during this financial year (6 from Xhariep and 1 from Lejweleputswa )


Free State Province

- 43 -

Programme / Sub-programme: Victim Empowerment Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.2

Number of victims of crime and violence accessing services from funded Victim Empowerment Programme service centres.

10524 2731 6208 3477 There was a mistake with capturing of the target.

1.3

Number of victims of human trafficking identified

1 4 0 -4 Delay with the finalization of the procedure by National DSD to delegate responsibility to provinces to confirm victims and issue letters of recognition. (Prevention and Combatting of Trafficking in Persons Act 7 2013)

1.4 Number of human trafficking victims who accessed social services

1 12 6 -6 Same as above.

1.5

Number of victims of domestic violence newly placed in registered and funded VEP shelters

299 195 311 116 The establishment of the new safe house in Mangaung Metro resulted in increased capabilities of shelters to admit more.

1.6

Number of secondary victims of domestic violence receiving counselling

1001 715 1231 516 The number depends on the number of victims experiencing domestic violence.

1.7

Number of victims of crime and violence in Government run Centres

0 1372 0 1372 The delay in the operationalization process and the change in the objective which required redesigning of the project.

4.4.4 SUB-PROGRAMME: SUBSTANCE ABUSE, PREVENTION, AND REHABILITATION Objective of Sub-programme: Design and implement integrated services for substance abuse, prevention, treatment and rehabilitation.

Strategic objectives Programme Name: Substance Abuse, Prevention and Rehabilitation Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of children and adults who receive integrated services for prevention, treatment and rehabilitation of substance abuse

37023 26 712 56237 29525


Free State Province

- 44 -

Performance indicators Programme / Sub-programme: Substance Abuse, Prevention and Rehabilitation Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement 2016/2017




1.1

Number of children 18 years and below reached through substance abuse prevention programmes

24577 17075 37874 20799 Two communities reported high incidences of drug abuse among youth (Mangaung and Parys) which required intervention by multi stakeholders in mobilising the community and a march.

1.2 Number of people (19 and above) reached through substance abuse prevention programmes

11799 9370 17585 8215 Same as above

1.3

Number of service users who accessed inpatient treatment services at funded treatment centres

391 112 125 13

1.4

Number of service users who accessed out-patient based treatment services

256 155 653 498 The results of community mobilization campaigns against drug abuse resulted in increased number of referrals and self - referrals

1.5 Number of trainees on substance abuse

59 115 0 -115 Due to limited funds training was not prioritized

1.6

Number of schools (Primary and Secondary) reached through prevention services

183 227 212 -15


Linking performance with budget Sub- Programme Name 2016/2017 2015/2016

Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Management and Support 682 564 118 372 239 133 Crime Prevention and Support

60 929 60 701 228 59 661 58 175 1 486

Victim Empowerment 12 940 12 536 404 16 133 15 241 892 Substance Abuse, Prevention and Rehabilitation

86 398 48 015 38 383 43 873 34 041 9 832

160 949 121 816 39 133 120 039 107 696 12 343


Free State Province

- 43 -

Programme / Sub-programme: Victim Empowerment Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017

Deviation from


Achievement for

2016/2017


1.2

Number of victims of crime and violence accessing services from funded Victim Empowerment Programme service centres.

10524 2731 6208 3477 There was a mistake with capturing of the target.

1.3

Number of victims of human trafficking identified

1 4 0 -4 Delay with the finalization of the procedure by National DSD to delegate responsibility to provinces to confirm victims and issue letters of recognition. (Prevention and Combatting of Trafficking in Persons Act 7 2013)

1.4 Number of human trafficking victims who accessed social services

1 12 6 -6 Same as above.

1.5

Number of victims of domestic violence newly placed in registered and funded VEP shelters

299 195 311 116 The establishment of the new safe house in Mangaung Metro resulted in increased capabilities of shelters to admit more.

1.6

Number of secondary victims of domestic violence receiving counselling

1001 715 1231 516 The number depends on the number of victims experiencing domestic violence.

1.7

Number of victims of crime and violence in Government run Centres

0 1372 0 1372 The delay in the operationalization process and the change in the objective which required redesigning of the project.

4.4.4 SUB-PROGRAMME: SUBSTANCE ABUSE, PREVENTION, AND REHABILITATION Objective of Sub-programme: Design and implement integrated services for substance abuse, prevention, treatment and rehabilitation.

Strategic objectives Programme Name: Substance Abuse, Prevention and Rehabilitation Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of children and adults who receive integrated services for prevention, treatment and rehabilitation of substance abuse

37023 26 712 56237 29525


Free State Province

- 44 -

Performance indicators Programme / Sub-programme: Substance Abuse, Prevention and Rehabilitation Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement 2016/2017




1.1

Number of children 18 years and below reached through substance abuse prevention programmes

24577 17075 37874 20799 Two communities reported high incidences of drug abuse among youth (Mangaung and Parys) which required intervention by multi stakeholders in mobilising the community and a march.

1.2 Number of people (19 and above) reached through substance abuse prevention programmes

11799 9370 17585 8215 Same as above

1.3

Number of service users who accessed inpatient treatment services at funded treatment centres

391 112 125 13

1.4

Number of service users who accessed out-patient based treatment services

256 155 653 498 The results of community mobilization campaigns against drug abuse resulted in increased number of referrals and self - referrals

1.5 Number of trainees on substance abuse

59 115 0 -115 Due to limited funds training was not prioritized

1.6

Number of schools (Primary and Secondary) reached through prevention services

183 227 212 -15


Linking performance with budget Sub- Programme Name 2016/2017 2015/2016

Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Management and Support 682 564 118 372 239 133 Crime Prevention and Support

60 929 60 701 228 59 661 58 175 1 486

Victim Empowerment 12 940 12 536 404 16 133 15 241 892 Substance Abuse, Prevention and Rehabilitation

86 398 48 015 38 383 43 873 34 041 9 832

160 949 121 816 39 133 120 039 107 696 12 343


Free State Province

- 45 -

4.5 Programme 5: Development and Research

Objective of Programme: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment. 4.5.1 SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management, and support staff providing services across all sub-programmes of this programme 4.5.2 SUB PROGRAMME: COMMUNITY MOBILISATION Objective of Sub Programme: To build safe and sustainable communities through the creation of strong community networks based on principles of trust and respect for local diversity, and nurturing a sense of belonging and confidence in local people.

Strategic objectives Programme Name: Community Mobilisation Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of people empowered through community mobilisation programmes

11777 6200 14619 8419

Performance indicators Programme / Sub-programme: Community Mobilisation Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1 Number of people reached through community mobilization programmes

11777 6200 14619 8419 More people responded to mobilization activities due to the Ministerial Events: Mikondzo, 10th Year Celebration of SASSA and Operation Hlasela

4.5.3 SUB-PROGRAMME: INSTITUTIONAL CAPACITY BUILDING AND SUPPORT FOR NPO’s Objective of Sub-programme: To support NPO registration and compliance monitoring, NPO stakeholder liaison and communication, provide institutional capacity building, manage NPO funding and monitoring and create a conducive environment for all NPO to flourish.

Strategic objectives Programme Name: Institutional Capacity Building and Support for NPOs Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of NPO’s developed to partner with the department in service delivery

1696 1466 1597 131


Free State Province

- 46 -

Performance indicators Programme / Sub-programme: Institutional Capacity Building and Support for NPOs Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of funded NPOs

1563 1563 1463 -100 Due to non-submissions of MoAs and suspensions

1.2

Number of NPOs capacitated according to the capacity building guideline

1696 1466 1597 131 Target was exceeded due to road shows conducted jointly with National DSD

1.3 Number of NPOs monitored for compliance

938 1214 812 -402 Human capacity and late transfer payments remains a challenge.

4.5.4 SUB PROGRAMME: POVERTY ALLEVIATION AND SUSTAINABLE LIVELIHOODS Objective of Sub Programme: To provide programmes which promote income formation and self-reliance through sustainable livelihoods

Strategic objectives Programme Name: Poverty Alleviation and Sustainable Livelihoods Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of people reached through poverty reduction initiatives and DSD feeding programmes

15680 12687 14904 2217

Performance indicators Programme / Sub-programme: Poverty Alleviation and Sustainable Livelihoods Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of poverty reduction initiatives supported

55 51 53 2 More capacity building sessions conducted by districts

1.2

Number of people benefitting from poverty reduction initiatives

2359 2017 2228 211 More people were linked with poverty reduction initiatives which includes households that were profiled

1.3

Number of households accessing food through DSD food security programmes

7243 4720 7474 2754 High rate of unemployment and poverty contributed to the increase in number of households accessing food

1.4

Number of people accessing food through DSD feeding programmes (centre based)

13321 10670 12676 2006 Nationally funded CNDCs contributed to the increase in number of people


Free State Province

- 45 -

4.5 Programme 5: Development and Research

Objective of Programme: To render developmental social welfare services to vulnerable people and groups in collaboration with partners to reduce their vulnerabilities and promote community empowerment. 4.5.1 SUB-PROGRAMME: MANAGEMENT AND SUPPORT Objective of Sub-programme: Provide for the payment of salaries and administration cost of the management, and support staff providing services across all sub-programmes of this programme 4.5.2 SUB PROGRAMME: COMMUNITY MOBILISATION Objective of Sub Programme: To build safe and sustainable communities through the creation of strong community networks based on principles of trust and respect for local diversity, and nurturing a sense of belonging and confidence in local people.

Strategic objectives Programme Name: Community Mobilisation Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of people empowered through community mobilisation programmes

11777 6200 14619 8419

Performance indicators Programme / Sub-programme: Community Mobilisation Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1 Number of people reached through community mobilization programmes

11777 6200 14619 8419 More people responded to mobilization activities due to the Ministerial Events: Mikondzo, 10th Year Celebration of SASSA and Operation Hlasela

4.5.3 SUB-PROGRAMME: INSTITUTIONAL CAPACITY BUILDING AND SUPPORT FOR NPO’s Objective of Sub-programme: To support NPO registration and compliance monitoring, NPO stakeholder liaison and communication, provide institutional capacity building, manage NPO funding and monitoring and create a conducive environment for all NPO to flourish.

Strategic objectives Programme Name: Institutional Capacity Building and Support for NPOs Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


2016/2017 Number of NPO’s developed to partner with the department in service delivery

1696 1466 1597 131


Free State Province

- 46 -

Performance indicators Programme / Sub-programme: Institutional Capacity Building and Support for NPOs Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of funded NPOs

1563 1563 1463 -100 Due to non-submissions of MoAs and suspensions

1.2

Number of NPOs capacitated according to the capacity building guideline

1696 1466 1597 131 Target was exceeded due to road shows conducted jointly with National DSD

1.3 Number of NPOs monitored for compliance

938 1214 812 -402 Human capacity and late transfer payments remains a challenge.

4.5.4 SUB PROGRAMME: POVERTY ALLEVIATION AND SUSTAINABLE LIVELIHOODS Objective of Sub Programme: To provide programmes which promote income formation and self-reliance through sustainable livelihoods

Strategic objectives Programme Name: Poverty Alleviation and Sustainable Livelihoods Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of people reached through poverty reduction initiatives and DSD feeding programmes

15680 12687 14904 2217

Performance indicators Programme / Sub-programme: Poverty Alleviation and Sustainable Livelihoods Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of poverty reduction initiatives supported

55 51 53 2 More capacity building sessions conducted by districts

1.2

Number of people benefitting from poverty reduction initiatives

2359 2017 2228 211 More people were linked with poverty reduction initiatives which includes households that were profiled

1.3

Number of households accessing food through DSD food security programmes

7243 4720 7474 2754 High rate of unemployment and poverty contributed to the increase in number of households accessing food

1.4


13321 10670 12676 2006 Nationally funded CNDCs contributed to the increase in number of people


Free State Province

- 47 -

Programme / Sub-programme: Poverty Alleviation and Sustainable Livelihoods Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



accessing food. 4.5.5 SUB PROGRAMME: COMMUNITY-BASED RESEARCH AND PLANNING Objective of Sub Programme: Provides communities an opportunity to learn about the life and conditions of their locality and uplift the challenges and concerns facing their communities, as well as their strengths and assets to be leveraged to address their challenges.

Strategic objectives Programme Name: Community Based Research and Planning Strategic objectives Actual


Planned Target

2016/2017

Actual Achieveme

nt 2016/2017



Number of households who were profiled in support to improve livelihoods

8362 5211 2840 -2371

Performance indicators Programme / Sub-programme: Community Based Research and Planning Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of households profiled

8362 5211 2840 -2371

Shortage of human resources led to non-achievement of the target. Additional volunteers were trained to assist the Directorate to achieve the target in future.

1.2

Number of communities profiled in a ward

35 71 43 -28 Shortage of human resources led to non-achievement of the target. Additional volunteers were trained to assist the Directorate to achieve the target in future.

1.3

Number of Community Based Plans developed

5 23 11 -12 Funding was secured in the 3rd Quarter to address under achievement in the previous Quarters but due to the national strike in the last quarter the target could not be reached as most of the CBP sessions were scheduled in the last Quarter


Free State Province

- 48 -

4.5.6 SUB-PROGRAMME: YOUTH DEVELOPMENT

Strategic Objective: Create an environment to help young people to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities. Strategic objectives Programme Name: Youth Development Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of youth developed 5538 5890 9595 3705

Performance indicators Programme / Sub-programme: Youth Development Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1

Number of youth development structures supported

86 87 50 37 139 Structures where supported with the assistance of ABSA. Department provided workshops to 50 structures.

1.2

Number of youth participating in skills development programmes

605 570 1152 582 More young people attended activities during Social Development Month

1.3

Number of youth participating in youth mobilization programmes

3963 4660 7785 3125 More turn-out during organised mobilizations programme in collaboration with districts

1.4

Number of youth who are linked to economic opportunities

816 180 384 204 More young people were linked with Social Development awards and others were paid a once off stipend.

1.5

Number of Social Enterprises targeting youth

0 17 24 7 Partnership with stakeholders (ILO, CUT, SEDA, NYDA, DESTEA) resulted in over-achievement

1.6 Number of youth accessing services at youth centres.

154 480 274 -206 Renovation at Makwane Youth Centre

4.5.7 SUBPROGRAMME: WOMEN DEVELOPMENT Objective to Sub Programme: Create an environment to help women to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities.


Free State Province

- 47 -

Programme / Sub-programme: Poverty Alleviation and Sustainable Livelihoods Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



accessing food. 4.5.5 SUB PROGRAMME: COMMUNITY-BASED RESEARCH AND PLANNING Objective of Sub Programme: Provides communities an opportunity to learn about the life and conditions of their locality and uplift the challenges and concerns facing their communities, as well as their strengths and assets to be leveraged to address their challenges.

Strategic objectives Programme Name: Community Based Research and Planning Strategic objectives Actual


Planned Target

2016/2017

Actual Achieveme

nt 2016/2017



Number of households who were profiled in support to improve livelihoods

8362 5211 2840 -2371

Performance indicators Programme / Sub-programme: Community Based Research and Planning Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of households profiled

8362 5211 2840 -2371

Shortage of human resources led to non-achievement of the target. Additional volunteers were trained to assist the Directorate to achieve the target in future.

1.2

Number of communities profiled in a ward

35 71 43 -28 Shortage of human resources led to non-achievement of the target. Additional volunteers were trained to assist the Directorate to achieve the target in future.

1.3

Number of Community Based Plans developed

5 23 11 -12 Funding was secured in the 3rd Quarter to address under achievement in the previous Quarters but due to the national strike in the last quarter the target could not be reached as most of the CBP sessions were scheduled in the last Quarter


Free State Province

- 48 -

4.5.6 SUB-PROGRAMME: YOUTH DEVELOPMENT

Strategic Objective: Create an environment to help young people to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities. Strategic objectives Programme Name: Youth Development Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of youth developed 5538 5890 9595 3705

Performance indicators Programme / Sub-programme: Youth Development Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017




1.1

Number of youth development structures supported

86 87 50 37 139 Structures where supported with the assistance of ABSA. Department provided workshops to 50 structures.

1.2

Number of youth participating in skills development programmes

605 570 1152 582 More young people attended activities during Social Development Month

1.3

Number of youth participating in youth mobilization programmes

3963 4660 7785 3125 More turn-out during organised mobilizations programme in collaboration with districts

1.4

Number of youth who are linked to economic opportunities

816 180 384 204 More young people were linked with Social Development awards and others were paid a once off stipend.

1.5

Number of Social Enterprises targeting youth

0 17 24 7 Partnership with stakeholders (ILO, CUT, SEDA, NYDA, DESTEA) resulted in over-achievement

1.6 Number of youth accessing services at youth centres.

154 480 274 -206 Renovation at Makwane Youth Centre

4.5.7 SUBPROGRAMME: WOMEN DEVELOPMENT Objective to Sub Programme: Create an environment to help women to develop constructive, affirmative and sustainable relationships while concurrently providing opportunities for them to build their competencies and needed skills to engage as partners in their own development and that of their communities.


Free State Province

- 49 -

Strategic objectives Programme Name: Women Development

Strategic objectives Actual Achievement

2015/2016

Planned Target

2016/2017

Actual Achievement

2016/2017



Number of women empowered 637 515 1070 555

Performance indicators Programme / Sub-programme: Women Development Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of women participating in empowerment programmes

637 515 1070 555 More women were linked with poverty reduction initiatives, which was informed by household profiling and community mobilization initiatives

4.5.8 SUB-PROGRAMME: POPULATION POLICY PROMOTION Objective of Sub-programme: To promote the implementation of the Population Policy within all spheres of government and civil society through population research, advocacy, capacity building and by monitoring and evaluating the implementation of the policy.

Strategic objectives Programme Name: Population Policy Promotion Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of individuals from different sectors who implement population policy in their development plans

129 150 114 -36

Performance indicators Programme / Sub-programme: Population Policy Promotion Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of population capacity development sessions conducted

5 5 4 -1 A planned session for the last quarter was abandoned which was due to the impact of the relocation of offices.

1.2

Number of individuals who participated in population capacity development sessions



Free State Province

- 50 -

Programme / Sub-programme: Population Policy Promotion Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.3

Number of Population Advocacy, information, Education and Communication (IEC) activities implemented

5 3 5 2 Due to capacity and skills constraints, the functioning of the unit could not get off the ground. Efforts are being made to recruit and place appropriate personnel in the unit.

1.4

Number of Population Policy Monitoring and Evaluation reports produced

1 1 0 -1 Due to capacity and skills constraints, the functioning of the unit could not get off the ground. Efforts are being made to recruit and place appropriate personnel in the unit.

1.5

Number of Research Projects completed

1 1 0 -1 Due to budgetary constraints. However a Communication Survey was conducted in the Department.

1.6 Number of demographic profiles projects completed

5 5 5 0

1.7 Number of research training sessions conducted

5 5 5 0


Free State Province

- 49 -

Strategic objectives Programme Name: Women Development

Strategic objectives Actual Achievement

2015/2016

Planned Target

2016/2017

Actual Achievement

2016/2017



Number of women empowered 637 515 1070 555

Performance indicators Programme / Sub-programme: Women Development Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1 Number of women participating in empowerment programmes

637 515 1070 555 More women were linked with poverty reduction initiatives, which was informed by household profiling and community mobilization initiatives

4.5.8 SUB-PROGRAMME: POPULATION POLICY PROMOTION Objective of Sub-programme: To promote the implementation of the Population Policy within all spheres of government and civil society through population research, advocacy, capacity building and by monitoring and evaluating the implementation of the policy.

Strategic objectives Programme Name: Population Policy Promotion Strategic objectives Actual


Planned Target

2016/2017

Actual Achievement

2016/2017



Number of individuals from different sectors who implement population policy in their development plans

129 150 114 -36

Performance indicators Programme / Sub-programme: Population Policy Promotion Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.1

Number of population capacity development sessions conducted


1.2

Number of individuals who participated in population capacity development sessions



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Programme / Sub-programme: Population Policy Promotion Performance Indicator Actual


Planned Target

2016/2017

Actual Achievement

2016/2017


target to Actual



1.3

Number of Population Advocacy, information, Education and Communication (IEC) activities implemented

5 3 5 2 Due to capacity and skills constraints, the functioning of the unit could not get off the ground. Efforts are being made to recruit and place appropriate personnel in the unit.

1.4

Number of Population Policy Monitoring and Evaluation reports produced

1 1 0 -1 Due to capacity and skills constraints, the functioning of the unit could not get off the ground. Efforts are being made to recruit and place appropriate personnel in the unit.

1.5

Number of Research Projects completed

1 1 0 -1 Due to budgetary constraints. However a Communication Survey was conducted in the Department.

1.6 Number of demographic profiles projects completed

5 5 5 0

1.7 Number of research training sessions conducted

5 5 5 0


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Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Management and Support 4 144 3 747 397 3 801 3 486 315

Community Mobilisation 0 0 0 0 0 0

Institutional Capacity Building and Support for NPO

13 256 12 637 619 12 711 12 865 (154)

Poverty Alleviation and Sustainable Livelihood

44 697 46 580 (1 883) 36 379 38 119 (1 740)

Community Based Research and Planning

1 092 89 1 003 1 022 736 286

Youth Development 61 527 60 799 728 55 077 52 433 2 644 Women Development 1 400 1 306 94 1 285 2 249 (964) Population Policy and Promotion 6 332 6 962 (630) 4 076 3 931 145

132 448 132 120 328 114 351 113 819 532

5. TRANSFER PAYMENTS

5.1. Transfer payments to public entities Not Applicable

5.2. Transfer payments to all organisations other than public entities

In the period 1 April 2016 to 31 March 2017 an amount of R183 828 308 (excluding Conditional Grants and Earmarked funding) were transferred to NPI’s: Programme 2: Social Welfare Services

Sub-programme Amount transferred (R’000)

Services to Older Persons 41 726 Services to Persons with Disabilities 21 543 HIV and AIDS 19 295


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Programme 3: Children and Families


Care and Services to Families 4 415 Child Care and Protection 32 872 ECD and Partial Care 395 Child and Youth Care Centres 25 054 Community Based Care Services for Children 9 189 Programme 4: Restorative Services


Crime Prevention and Support 2 569 Victim Empowerment 7 052 Substance Abuse, Prevention and Rehabilitation 6 595

6. CONDITIONAL GRANTS

6.1. Conditional grants and earmarked funds paid In the period 1 April 2016 to 31 March 2017 the following on Conditional grants and Earmarked funds can be reported: Conditional Grants

Amount budgeted

(R’000)

Expenditure (R’000)

Substance Abuse Treatment Centre 53 500 14 565 Social Sector EPWP Incentive Grant for Provinces 14 179 14 131

Earmarked funding

Amount budgeted

(R’000)


Office on the Rights of Children 1 464 91 Sanitary Towels 6 000 6 000 Early Childhood Development 212 638 207 419

7. DONOR FUNDS

7.1. Donor Funds Received Not applicable


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Sub- Programme Name

2016/2017 2015/2016 Final



Final Appropriation

Actual Expenditure


R’000 R’000 R’000 R’000 R’000 R’000 Management and Support 4 144 3 747 397 3 801 3 486 315

Community Mobilisation 0 0 0 0 0 0

Institutional Capacity Building and Support for NPO

13 256 12 637 619 12 711 12 865 (154)

Poverty Alleviation and Sustainable Livelihood

44 697 46 580 (1 883) 36 379 38 119 (1 740)

Community Based Research and Planning

1 092 89 1 003 1 022 736 286

Youth Development 61 527 60 799 728 55 077 52 433 2 644 Women Development 1 400 1 306 94 1 285 2 249 (964) Population Policy and Promotion 6 332 6 962 (630) 4 076 3 931 145

132 448 132 120 328 114 351 113 819 532

5. TRANSFER PAYMENTS

5.1. Transfer payments to public entities Not Applicable

5.2. Transfer payments to all organisations other than public entities

In the period 1 April 2016 to 31 March 2017 an amount of R183 828 308 (excluding Conditional Grants and Earmarked funding) were transferred to NPI’s: Programme 2: Social Welfare Services


Services to Older Persons 41 726 Services to Persons with Disabilities 21 543 HIV and AIDS 19 295


Free State Province

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Programme 3: Children and Families


Care and Services to Families 4 415 Child Care and Protection 32 872 ECD and Partial Care 395 Child and Youth Care Centres 25 054 Community Based Care Services for Children 9 189 Programme 4: Restorative Services


Crime Prevention and Support 2 569 Victim Empowerment 7 052 Substance Abuse, Prevention and Rehabilitation 6 595

6. CONDITIONAL GRANTS

6.1. Conditional grants and earmarked funds paid In the period 1 April 2016 to 31 March 2017 the following on Conditional grants and Earmarked funds can be reported: Conditional Grants

Amount budgeted

(R’000)


Substance Abuse Treatment Centre 53 500 14 565 Social Sector EPWP Incentive Grant for Provinces 14 179 14 131

Earmarked funding

Amount budgeted

(R’000)


Office on the Rights of Children 1 464 91 Sanitary Towels 6 000 6 000 Early Childhood Development 212 638 207 419

7. DONOR FUNDS

7.1. Donor Funds Received Not applicable


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8. CAPITAL INVESTMENT

8.1. Capital investment, maintenance and asset management plan Infrastructure

projects

2016/2017 2015/2016 Final

Appropriation R’000

Actual Expenditure

R’000


R’000

Final Appropriation

R’000

Actual Expenditure

R’000


R’000 New and replacement assets

53 500 14 565 38 935 16 235 5 131 11 104

Existing infrastructure assets

- Upgrades and additions

735 433 302

- Rehabilitation, renovations and refurbishments

- Maintenance and repairs

5 115 2 603 2 512 5 477 3 549 1 928

Infrastructure transfer

- Current - Capital

Total 58 615 17 168 41 447 22 447 9 113 13 334


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PART C: GOVERNANCE


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8. CAPITAL INVESTMENT

8.1. Capital investment, maintenance and asset management plan Infrastructure

projects

2016/2017 2015/2016 Final

Appropriation R’000

Actual Expenditure

R’000


R’000

Final Appropriation

R’000

Actual Expenditure

R’000


R’000 New and replacement assets

53 500 14 565 38 935 16 235 5 131 11 104

Existing infrastructure assets

- Upgrades and additions

735 433 302

- Rehabilitation, renovations and refurbishments

- Maintenance and repairs

5 115 2 603 2 512 5 477 3 549 1 928

Infrastructure transfer

- Current - Capital

Total 58 615 17 168 41 447 22 447 9 113 13 334


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PART C: GOVERNANCE


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1. INTRODUCTION

The department has developed policies, user manuals and established oversight committees to ensure good governance, these are reported below.

2. RISK MANAGEMENT

• The department has a Risk Management policy and Risk Management strategy that are reviewed annually.

• Risk assessments/identification of emerging risks are conducted on a quarterly basis.

• The department has Risk Management Committee that provides oversight on all risk management activities and the committee sits on a quarterly basis. Risk Management reports and progress are tabled at the quarterly Audit committee meetings where members monitors the effectiveness of the system of risk management.

• Although progress in the management of risks is slow, there is improvement. To ensure a more rapid pace of improvement, risk champions have been appointed to actively participate in the recording and presenting of progress on mitigation actions at RMC meetings.

3. FRAUD AND CORRUPTION

All SMS members have signed Code of Good Governance and disclosure forms. The department has developed and adopted a Fraud and Corruption Prevention Strategy. Fraud and corruption cases are presented in both the Departmental Risk and Audit Committees. An Anti-Fraud and Corruption committee has been established. Fraud risk register has been developed and approved.

4. MINIMISING CONFLICT OF INTEREST

All SMS members submitted disclosure forms and declaration of secrecy forms are completed by officials serving in committees dealing with procurement. Officials with private interests are required to seek approval from the Accounting Officer and any conflict of interest is dealt with according to prescripts.


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5. SCOPA RESOLUTIONS Non-Transversal Resolutions

Reso-lution No.

Subject Details Response by the department Resolved (Yes/No)

7/2016 (a)

The Portfolio Committee was concerned about the effectiveness and compliance with the Internal Control Framework as issued by National Treasury.

Develop an action plan that includes measures to ensure that the Internal Control Framework is fully implemented within the 2016/17 financial year.

The action plan is developed, implementation and monitoring will be fully effective in 2017/18 financial year. The department is currently in the process of capacitating Internal Control unit. 31 May 2017. Chief Financial Officer

In progress 75%

2.1 The Portfolio Committee was concerned that irregular expenditure investigations are not finalized within 30 days.

(a) Develop an action plan, with timeframes to indicate when all investigations will be finalized. This action plan should also indicate who is responsible for the investigations as well as the SMS member who will be responsible to monitor compliance with the action plan;

The Department has developed an action plan, of the 5 cases reported, two cases are handled by Department of the Premier. 31 May 2017. Chief Financial Officer

In progress 75%

(b) Implement remedial actions to ensure that all future irregular expenditure investigations are finalized within 30 days;

• To establish irregular expenditure investigation committee by 31 March 2017. • Alleged cases detected are reported to the Accounting Officer and to be referred to the committee for investigation within 10 days. 31 May 2017 Chief Financial Officer

In progress 75%

(c) Determine responsibility for irregular expenditure and ensure that consequence management is applied.

After consideration of the report from the committee the Accounting Officer of the Department will take necessary corrective steps. 31 May 2017. Chief Financial Officer

In progress 40%


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1. INTRODUCTION

The department has developed policies, user manuals and established oversight committees to ensure good governance, these are reported below.

2. RISK MANAGEMENT

• The department has a Risk Management policy and Risk Management strategy that are reviewed annually.

• Risk assessments/identification of emerging risks are conducted on a quarterly basis.

• The department has Risk Management Committee that provides oversight on all risk management activities and the committee sits on a quarterly basis. Risk Management reports and progress are tabled at the quarterly Audit committee meetings where members monitors the effectiveness of the system of risk management.

• Although progress in the management of risks is slow, there is improvement. To ensure a more rapid pace of improvement, risk champions have been appointed to actively participate in the recording and presenting of progress on mitigation actions at RMC meetings.

3. FRAUD AND CORRUPTION

All SMS members have signed Code of Good Governance and disclosure forms. The department has developed and adopted a Fraud and Corruption Prevention Strategy. Fraud and corruption cases are presented in both the Departmental Risk and Audit Committees. An Anti-Fraud and Corruption committee has been established. Fraud risk register has been developed and approved.

4. MINIMISING CONFLICT OF INTEREST

All SMS members submitted disclosure forms and declaration of secrecy forms are completed by officials serving in committees dealing with procurement. Officials with private interests are required to seek approval from the Accounting Officer and any conflict of interest is dealt with according to prescripts.


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5. SCOPA RESOLUTIONS Non-Transversal Resolutions

Reso-lution No.


7/2016 (a)

The Portfolio Committee was concerned about the effectiveness and compliance with the Internal Control Framework as issued by National Treasury.

Develop an action plan that includes measures to ensure that the Internal Control Framework is fully implemented within the 2016/17 financial year.

The action plan is developed, implementation and monitoring will be fully effective in 2017/18 financial year. The department is currently in the process of capacitating Internal Control unit. 31 May 2017. Chief Financial Officer

In progress 75%

2.1 The Portfolio Committee was concerned that irregular expenditure investigations are not finalized within 30 days.

(a) Develop an action plan, with timeframes to indicate when all investigations will be finalized. This action plan should also indicate who is responsible for the investigations as well as the SMS member who will be responsible to monitor compliance with the action plan;

The Department has developed an action plan, of the 5 cases reported, two cases are handled by Department of the Premier. 31 May 2017. Chief Financial Officer

In progress 75%

(b) Implement remedial actions to ensure that all future irregular expenditure investigations are finalized within 30 days;

• To establish irregular expenditure investigation committee by 31 March 2017. • Alleged cases detected are reported to the Accounting Officer and to be referred to the committee for investigation within 10 days. 31 May 2017 Chief Financial Officer

In progress 75%

(c) Determine responsibility for irregular expenditure and ensure that consequence management is applied.


In progress 40%


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Reso-lution No.


The Portfolio Committee noted with concern that the department utilized a transversal contract for event management and in two instances paid invoices which were higher than the contract price and included VAT added to the VAT inclusive price on the contract

(a) The Accounting Officer must put controls in place to ensure that similar errors do not occur in future; and (b) The Finance and SCM sections should improve their monitoring and supervision of all transversal contracts before any payment is made.


In progress 75%

The Portfolio Committee was concerned about the controls over the identification of repairs needed for equipment and buildings as well as the scheduling thereof in time.

Ensure that a maintenance plan is implemented for the identified buildings and service delivery assets (equipment) which also includes the allocated budget for the maintenance of these assets.

The maintenance plan has been developed for 2017/18 financial year. 01-Jan 2017. Chief Financial Officer

Resolved 100%

Transversal Resolutions

Reso-lution No.


1 Supply Chain Management. Extent of irregular expenditure as a result of non- compliance with Supply Chain Management practices as well as the poor attendance of staff at training sessions

a) Implement measures to ensure that the Supply Chain Management toolkit that was rolled out by Provincial Treasury during the 2015/16 financial year is used to its full potential in order to curb non-compliance with Supply chain practices that results in Irregular expenditure or non-

• Appointment of staff to enhance controls • More training on irregular expenditure to be provided • Proper utilization of SCM toolkit • Regular review of SCM Checklist against SCM requirements released by National and Provincial Treasuries • Annual Review of Departmental delegations issued in terms of Section 45 of the PFMA

Ongoing 75%


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Reso-lution No.


presented by Provincial Treasury.

compliance with laws and regulations; and

• Verify adherence to the conditions of department/transversal contract before orders are issued • Verify that the SCM toolkit caters for the following: -Verification of classification of expenditure as per the Modified Cash Standard and Accounting Manual to Departments -Verify adherence to the conditions of department /transversal/ participation contracts before orders are issued.

The Portfolio Committee raised a concern about the poor quality of the written responses to the written questions of the Committee.

(a) Written responses provided to the Committee is submitted within the timeframe indicated by the committee: and

The Department ensure that the responses to the Committee receive urgent attention and priority.

Resolved 100%

Certain departments do not timely respond to grievance or public administration investigations as undertaken by the PSC.

The Committee resolved that Accounting Officers and Accounting Authorities must respond to the PSC within the timeframes required by the PSC.

The quarterly reports to Public Service Commission are submitted on time. However, reports on the investigations often take time to finalize based on parties involved (e.g. officials based in districts and availability).

Ongoing 75%

6. PRIOR MODIFICATIONS TO AUDIT REPORTS

None

7. INTERNAL CONTROL UNIT None

8. INTERNAL AUDIT AND AUDIT COMMITTEES

• Key activities and objectives of the internal audit o Internal Audit provided limited assurance on governance, internal control and

risk management, including on non-financial data in areas listed below. Evaluated the extent to which information technology systems are exposed to


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Reso-lution No.


The Portfolio Committee noted with concern that the department utilized a transversal contract for event management and in two instances paid invoices which were higher than the contract price and included VAT added to the VAT inclusive price on the contract

(a) The Accounting Officer must put controls in place to ensure that similar errors do not occur in future; and (b) The Finance and SCM sections should improve their monitoring and supervision of all transversal contracts before any payment is made.


In progress 75%

The Portfolio Committee was concerned about the controls over the identification of repairs needed for equipment and buildings as well as the scheduling thereof in time.

Ensure that a maintenance plan is implemented for the identified buildings and service delivery assets (equipment) which also includes the allocated budget for the maintenance of these assets.

The maintenance plan has been developed for 2017/18 financial year. 01-Jan 2017. Chief Financial Officer

Resolved 100%

Transversal Resolutions

Reso-lution No.


1 Supply Chain Management. Extent of irregular expenditure as a result of non- compliance with Supply Chain Management practices as well as the poor attendance of staff at training sessions

a) Implement measures to ensure that the Supply Chain Management toolkit that was rolled out by Provincial Treasury during the 2015/16 financial year is used to its full potential in order to curb non-compliance with Supply chain practices that results in Irregular expenditure or non-

• Appointment of staff to enhance controls • More training on irregular expenditure to be provided • Proper utilization of SCM toolkit • Regular review of SCM Checklist against SCM requirements released by National and Provincial Treasuries • Annual Review of Departmental delegations issued in terms of Section 45 of the PFMA

Ongoing 75%


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Reso-lution No.


presented by Provincial Treasury.

compliance with laws and regulations; and

• Verify adherence to the conditions of department/transversal contract before orders are issued • Verify that the SCM toolkit caters for the following: -Verification of classification of expenditure as per the Modified Cash Standard and Accounting Manual to Departments -Verify adherence to the conditions of department /transversal/ participation contracts before orders are issued.

The Portfolio Committee raised a concern about the poor quality of the written responses to the written questions of the Committee.

(a) Written responses provided to the Committee is submitted within the timeframe indicated by the committee: and

The Department ensure that the responses to the Committee receive urgent attention and priority.

Resolved 100%

Certain departments do not timely respond to grievance or public administration investigations as undertaken by the PSC.

The Committee resolved that Accounting Officers and Accounting Authorities must respond to the PSC within the timeframes required by the PSC.

The quarterly reports to Public Service Commission are submitted on time. However, reports on the investigations often take time to finalize based on parties involved (e.g. officials based in districts and availability).

Ongoing 75%

6. PRIOR MODIFICATIONS TO AUDIT REPORTS

None

7. INTERNAL CONTROL UNIT None

8. INTERNAL AUDIT AND AUDIT COMMITTEES

• Key activities and objectives of the internal audit o Internal Audit provided limited assurance on governance, internal control and

risk management, including on non-financial data in areas listed below. Evaluated the extent to which information technology systems are exposed to


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risk of infiltration and possible harm. The unit also coordinated Regularity Audit Steering Committee meetings cognisant of not taking responsibility of management functions. Coordinated all four Audit Committee meetings for the financial year under review per charter.

• Summary of audit work done o Quarterly Performance Information (4 quarters)

o Strategic Management

o Supply Chain Management

o Corporate Governance

o Risk Management

o Transport Management

o Security Management

o Information Technology

• Key activities and objectives of the audit committee; o The Committee assisted the Accounting Officer in implementing

recommendations of internal Audit reports, the Committee compiles and submitted quarterly reports to the Accounting Officer and the Executive Authority. Advocated for Internal Audit and Risk Management and anti—Fraud and Corruption functions in the department.

The table below discloses relevant information on the audit committee members: Name Qualifications Internal or

external If internal, position in the department

Date appointed

Date Resigned

No. of Meetings attended

Prof. S Perumal

D Com External - 20 October 2014

- 4

Mr. A Dzuguda

B Com (Hons)

Certificate in Taxation

External - 1 September 2014

- 3

Mr. L Shabe MBA External - 4 November 2014

- 4

Adv. J Lubbe (SC)

B Iuris

LLB

External - 23 March 2015

- 3


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9. AUDIT COMMITTEE REPORT

We are pleased to present our final report for the financial year ended 31 March 2017.

Audit Committee Members and Attendance:

The Audit Committee consists of the members listed hereunder and should meet at least four (4) times per annum as per its approved terms of reference. During the current year, four (4) meetings were held as follows:

Legend:

: Member attended the meeting

: Member tendered an apology

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein.

In terms of Treasury Regulations 3.1.10, the audit committee has amongst others, reviewed the following:

(a) Effectiveness of the internal control systems; (b) Effectiveness of the internal audit function; (c) Risk areas of the department’s operations to be covered in the scope of internal and

external audits; (d) Adequacy, reliability and accuracy of the financial and performance information

provided to management and other users of such information;

Names Dates of Meetings

18th MAY 2016 29th JULY 2016 9th NOVEMBER 2016

23rd MARCH 2017

Prof. S Perumal

Chairperson

Mr. N.A Dzuguda

Mr. L Shabe

Adv. J Lubbe (SC)


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risk of infiltration and possible harm. The unit also coordinated Regularity Audit Steering Committee meetings cognisant of not taking responsibility of management functions. Coordinated all four Audit Committee meetings for the financial year under review per charter.

• Summary of audit work done o Quarterly Performance Information (4 quarters)

o Strategic Management

o Supply Chain Management

o Corporate Governance

o Risk Management

o Transport Management

o Security Management

o Information Technology

• Key activities and objectives of the audit committee; o The Committee assisted the Accounting Officer in implementing

recommendations of internal Audit reports, the Committee compiles and submitted quarterly reports to the Accounting Officer and the Executive Authority. Advocated for Internal Audit and Risk Management and anti—Fraud and Corruption functions in the department.

The table below discloses relevant information on the audit committee members: Name Qualifications Internal or

external If internal, position in the department

Date appointed

Date Resigned

No. of Meetings attended

Prof. S Perumal

D Com External - 20 October 2014

- 4

Mr. A Dzuguda

B Com (Hons)

Certificate in Taxation

External - 1 September 2014

- 3

Mr. L Shabe MBA External - 4 November 2014

- 4

Adv. J Lubbe (SC)

B Iuris

LLB

External - 23 March 2015

- 3


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9. AUDIT COMMITTEE REPORT

We are pleased to present our final report for the financial year ended 31 March 2017.

Audit Committee Members and Attendance:

The Audit Committee consists of the members listed hereunder and should meet at least four (4) times per annum as per its approved terms of reference. During the current year, four (4) meetings were held as follows:

Legend:

: Member attended the meeting

: Member tendered an apology

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein.

In terms of Treasury Regulations 3.1.10, the audit committee has amongst others, reviewed the following:

(a) Effectiveness of the internal control systems; (b) Effectiveness of the internal audit function; (c) Risk areas of the department’s operations to be covered in the scope of internal and

external audits; (d) Adequacy, reliability and accuracy of the financial and performance information

provided to management and other users of such information;

Names Dates of Meetings

18th MAY 2016 29th JULY 2016 9th NOVEMBER 2016

23rd MARCH 2017

Prof. S Perumal

Chairperson

Mr. N.A Dzuguda

Mr. L Shabe

Adv. J Lubbe (SC)


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(e) Any accounting and auditing concerns identified as a result of internal and external audits;

(f) The department’s compliance with legal and regulatory provisions and (g) The activities of the internal audit function, including its annual work programme,

coordination with the external auditors, the reports of significant investigations and the responses of management to specific recommendations.

The effectiveness of internal control

Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department.

The following internal audit work was completed during the year under review:

• Quarterly Performance Information (4 quarters)

• Strategic Management

• Supply Chain Management

• Corporate Governance

• Risk Management

• Transport Management

• Security Management

• Information Communication and Technology

• Transfer Payments (NPO Compliance)

The following are some of the issues that still require attention per quarterly Internal Audit reports:

• Predetermined Objectives:

o Supporting documentation not corresponding to the validated output due to among others, lack of staff in Monitoring and Evaluation unit.

o Evaluation not conducted for programme performance information due to lack of staff.


o Access to the departmental server room not restricted to authorised personnel and monitoring of ICT certification and its functioning due to post of Server Administrator not filled.


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o No adequate controls to safeguard ICT equipment

• Governance

o There is no Ethics Committee in place

o Officials still performing remunerative work without approval of the HOD

o Some Departmental policies and procedure manuals were not reviewed and approved.

Management has developed an action plan to address the above control deficiencies which are being monitored on a monthly basis by Internal Audit; which include among others, appointment of a Senior Manager in ICT to address ITC matters and implementation of key control measures. The Committee resolved for these matters to be addressed urgently.

The quality of in-year management and monthly/quarterly reports submitted in terms of the PFMA and the Division of Revenue Act.

The Audit Committee has reviewed all quarterly financial reports and is satisfied with the content and quality of quarterly reports prepared and issued by the Accounting Officer of the Department during the year under review.

The Committee has also reviewed the quarterly performance reports and notes that although there are improvements in the management of predetermined objectives, there are areas which still require attention.

Evaluation of Financial Statements

The Audit Committee has performed the following:

• reviewed and discussed the draft annual financial statements before submission to Auditor-General with the Accounting Officer, these statements have been prepared in accordance with the preparation guide and format supplied by National Treasury, in compliance with Modified Cash Standard as issued by National Treasury;

• has reviewed the Auditor-General’s draft audit; management report and management’s responses thereto;

• reviewed the significant adjustments which resulted from the audit; • has reviewed any changes in accounting policies and practices; • has reviewed the department’s compliance with legal and regulatory provisions; • reviewed the quality and timeliness of financial information submitted to the Committee

during the year; • has reviewed the information on predetermined objectives to be included in the annual

report.

Internal Audit and Risk Management

The Audit Committee is satisfied that Internal Audit and Risk Management functions are operating effectively, however, there are instances where matters raised by Internal Audit


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(e) Any accounting and auditing concerns identified as a result of internal and external audits;

(f) The department’s compliance with legal and regulatory provisions and (g) The activities of the internal audit function, including its annual work programme,

coordination with the external auditors, the reports of significant investigations and the responses of management to specific recommendations.

The effectiveness of internal control

Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department.

The following internal audit work was completed during the year under review:

• Quarterly Performance Information (4 quarters)

• Strategic Management

• Supply Chain Management

• Corporate Governance

• Risk Management

• Transport Management

• Security Management


• Transfer Payments (NPO Compliance)

The following are some of the issues that still require attention per quarterly Internal Audit reports:

• Predetermined Objectives:

o Supporting documentation not corresponding to the validated output due to among others, lack of staff in Monitoring and Evaluation unit.

o Evaluation not conducted for programme performance information due to lack of staff.


o Access to the departmental server room not restricted to authorised personnel and monitoring of ICT certification and its functioning due to post of Server Administrator not filled.


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o No adequate controls to safeguard ICT equipment

• Governance

o There is no Ethics Committee in place

o Officials still performing remunerative work without approval of the HOD

o Some Departmental policies and procedure manuals were not reviewed and approved.

Management has developed an action plan to address the above control deficiencies which are being monitored on a monthly basis by Internal Audit; which include among others, appointment of a Senior Manager in ICT to address ITC matters and implementation of key control measures. The Committee resolved for these matters to be addressed urgently.

The quality of in-year management and monthly/quarterly reports submitted in terms of the PFMA and the Division of Revenue Act.

The Audit Committee has reviewed all quarterly financial reports and is satisfied with the content and quality of quarterly reports prepared and issued by the Accounting Officer of the Department during the year under review.

The Committee has also reviewed the quarterly performance reports and notes that although there are improvements in the management of predetermined objectives, there are areas which still require attention.

Evaluation of Financial Statements

The Audit Committee has performed the following:

• reviewed and discussed the draft annual financial statements before submission to Auditor-General with the Accounting Officer, these statements have been prepared in accordance with the preparation guide and format supplied by National Treasury, in compliance with Modified Cash Standard as issued by National Treasury;

• has reviewed the Auditor-General’s draft audit; management report and management’s responses thereto;

• reviewed the significant adjustments which resulted from the audit; • has reviewed any changes in accounting policies and practices; • has reviewed the department’s compliance with legal and regulatory provisions; • reviewed the quality and timeliness of financial information submitted to the Committee

during the year; • has reviewed the information on predetermined objectives to be included in the annual

report.

Internal Audit and Risk Management

The Audit Committee is satisfied that Internal Audit and Risk Management functions are operating effectively, however, there are instances where matters raised by Internal Audit


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still need to be addressed by management. Use of work of Internal Audit by the Auditor-General is noted.

Auditor-General’s Report

We have reviewed the department’s implementation plan for audit issues raised in the previous year and we are satisfied that significant matters have been adequately resolved.

The Audit Committee met with the Auditor-General South Africa. The Committee commends management and the Auditor-General for commitment to the audit process by holding weekly Audit Steering Committee meetings to ensure smooth flow of the audit process. The Committee concurs that its report can be read with the report of the Auditor General.

_________________Prof. S PerumalChairperson of the Audit CommitteeDepartment of Social Development

Date _____________


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PART D: HUMAN RESOURCE MANAGEMENT

31/08/2017


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still need to be addressed by management. Use of work of Internal Audit by the Auditor-General is noted.

Auditor-General’s Report

We have reviewed the department’s implementation plan for audit issues raised in the previous year and we are satisfied that significant matters have been adequately resolved.

The Audit Committee met with the Auditor-General South Africa. The Committee commends management and the Auditor-General for commitment to the audit process by holding weekly Audit Steering Committee meetings to ensure smooth flow of the audit process. The Committee concurs that its report can be read with the report of the Auditor General.

_________________Prof. S PerumalChairperson of the Audit CommitteeDepartment of Social Development

Date _____________


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PART D: HUMAN RESOURCE MANAGEMENT


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1. INTRODUCTION

Legislation that govern Human Resource Management• Constitution of the RSA (Act No.108 of 1996)• Public Service Act, 1994, Chapter I Part II (B.2)• Public Service Regulations, 2016 (as amended)• Employment Equity Act (Act No.55 of 1998)• Occupational Health and Safety Act (Act No. 85 of 1993)• Compensation for Occupational Diseases and Injuries Act (Act No.130 of

1993)• Basic Conditions of Employment Act (Act No. 75 of 1997)• Labour Relations Act (Act No. 66 of 1995)• Disaster Management Act (Act No. 57 of 2002) and National Disaster

Management Framework• Tobacco Products Control Amendment Act (Act No. 12 of 1999)• The Promotion of Equality and the Prevention of Unfair Discrimination Act

(Act No. 4 of 2000)• Mental Health Care Act (Act No.17 of 2002) • National Sports and Recreation Act (Act No. 110 of 1998)• WHO Global Strategy on Occupational Heath for All• WHO Global Worker’s Plan 2008-2017• ILO Decent Work Agenda 2007-2015• ILO Promotional Framework for Occupational Safety Convention 2006

2. OVERVIEW OF HUMAN RESOURCES

Human Resource Recruitment

The department advertised 179 posts in the year under review. A need arose in the year to review and monitor spending on Compensation of Employees, which lead to a National Directive and subsequent Provincial moratorium on filling of posts. As a result, only 18 were filled. The Moratorium requires careful identification of critical posts for filling, to be submitted in the form of an Annual Recruitment Plan, but allows also ad-hoc requests for filling of posts vacated via normal attrition. The Recruitment Plan is submitted for the new financial year after new priorities have been set, inclusive of posts not filled.

HR Plan Review (Implementation Progress Report)

A Human Resource Plan (5 year period) has been completed and reviewed and an implementation Progress Report will be duly submitted to the Director General in the next financial year. The Plan outlines and forecasts Human Resource needs of the Department over a period of 5 years.

Employment Equity (EE)

The EE Plan and Report have been duly completed and submitted as per legislation. The Department is favorably positioned in relation to targets for Disability (2%) and Gender at Senior Management level (50%). A database is ready to feed into the Job Access Strategic Framework currently under development by the Special Programmes Unit of the Department.


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Conditions of Service

There has been tremendous improvement with Incapacity Leave Management, Housing and Pensions, particularly the online Pension Administration, however Injury on duty (IOD) is still a problem for the department to capture the cases on-line. Staff needs training to be able to submit IOD online for all outstanding cases.

Personnel Administration

The sub component deals with Leave, Overtime claims, Appointment, Re-grading,Grade progressions, Application of Acting on higher positions, Transfers In and Out, Long Service recognitions, Qualification Bonuses,

HIV & AIDS AND TB Management Program

The objective of this policy is to drive and monitor implementation of the HIV and Aids and TB management workplace programme by maximizing opportunities to ensure employees volunteer to test voluntarily for HIV and get screened for TB at least annually. In 2016/2017, a total of 268 officials participated in the ‘Know Your Status’ workplace campaign which took place in various offices across the Province.

Health & Productivity Management

Health and Productivity Management is an essential programme in the workplace that presents the state of art health and productivity research wherein employees are screened for non-communicable diseases such as High Blood Pressure, Diabetes, Cholesterol, obesity and Mental illnesses. Employees are further referred for management of these diseases and some enrolled on Disease Management Programmes with their Medical Aids. In 2016/2017, 290 employees were screened in the Province.

The department should have a system in place to record employees admitted for work related stress, or sick leave due to chronic illnesses as well as for employees who retire due to ill health. It should be reported on a quarterly basis and necessary intervention programmes must be put in place to address these productivity issues.

Safety, Health, Environment, Risk Quality Management (SHERQ)

The objective of the policy is to monitor compliance in terms of the provision of areasonably safe and healthy working environment in the Department as per OHSACT 85 of 1993 and to ensure that the department is committed to the provision and the promotion of a healthy and safe environment for employees and clients alike.OHSACT makes provision for legal appointments of Executive/ Senior Management to be appointed as 16.2 and are responsible for OHS Act and its Regulations in their respective offices/ directorates; Health and Safety Reps were also appointed in accordance with Section 17 -21 of the OHSACT 85 of 1993; Fire Marshals and First Aiders were appointed with the aim of advising management in their respective offices of any shortcomings in as far as first aid and facilities are concerned, they also ensure that the first aid needs of the office/ units are addressed in terms of the OHSACT

Wellness Management

Wellness Management focuses on the wellbeing, work-life- balance of individuals and the wellbeing of an organization as a whole. It is viewed as the promotion of the physical, social, emotional, occupational, spiritual, financial, and intellectual wellness of individuals. The work force needs to create an organizational climate and culture


Free State Province

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1. INTRODUCTION

Legislation that govern Human Resource Management• Constitution of the RSA (Act No.108 of 1996)• Public Service Act, 1994, Chapter I Part II (B.2)• Public Service Regulations, 2016 (as amended)• Employment Equity Act (Act No.55 of 1998)• Occupational Health and Safety Act (Act No. 85 of 1993)• Compensation for Occupational Diseases and Injuries Act (Act No.130 of

1993)• Basic Conditions of Employment Act (Act No. 75 of 1997)• Labour Relations Act (Act No. 66 of 1995)• Disaster Management Act (Act No. 57 of 2002) and National Disaster

Management Framework• Tobacco Products Control Amendment Act (Act No. 12 of 1999)• The Promotion of Equality and the Prevention of Unfair Discrimination Act

(Act No. 4 of 2000)• Mental Health Care Act (Act No.17 of 2002) • National Sports and Recreation Act (Act No. 110 of 1998)• WHO Global Strategy on Occupational Heath for All• WHO Global Worker’s Plan 2008-2017• ILO Decent Work Agenda 2007-2015• ILO Promotional Framework for Occupational Safety Convention 2006

2. OVERVIEW OF HUMAN RESOURCES

Human Resource Recruitment

The department advertised 179 posts in the year under review. A need arose in the year to review and monitor spending on Compensation of Employees, which lead to a National Directive and subsequent Provincial moratorium on filling of posts. As a result, only 18 were filled. The Moratorium requires careful identification of critical posts for filling, to be submitted in the form of an Annual Recruitment Plan, but allows also ad-hoc requests for filling of posts vacated via normal attrition. The Recruitment Plan is submitted for the new financial year after new priorities have been set, inclusive of posts not filled.

HR Plan Review (Implementation Progress Report)

A Human Resource Plan (5 year period) has been completed and reviewed and an implementation Progress Report will be duly submitted to the Director General in the next financial year. The Plan outlines and forecasts Human Resource needs of the Department over a period of 5 years.

Employment Equity (EE)

The EE Plan and Report have been duly completed and submitted as per legislation. The Department is favorably positioned in relation to targets for Disability (2%) and Gender at Senior Management level (50%). A database is ready to feed into the Job Access Strategic Framework currently under development by the Special Programmes Unit of the Department.


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Conditions of Service

There has been tremendous improvement with Incapacity Leave Management, Housing and Pensions, particularly the online Pension Administration, however Injury on duty (IOD) is still a problem for the department to capture the cases on-line. Staff needs training to be able to submit IOD online for all outstanding cases.

Personnel Administration

The sub component deals with Leave, Overtime claims, Appointment, Re-grading,Grade progressions, Application of Acting on higher positions, Transfers In and Out, Long Service recognitions, Qualification Bonuses,

HIV & AIDS AND TB Management Program

The objective of this policy is to drive and monitor implementation of the HIV and Aids and TB management workplace programme by maximizing opportunities to ensure employees volunteer to test voluntarily for HIV and get screened for TB at least annually. In 2016/2017, a total of 268 officials participated in the ‘Know Your Status’ workplace campaign which took place in various offices across the Province.

Health & Productivity Management

Health and Productivity Management is an essential programme in the workplace that presents the state of art health and productivity research wherein employees are screened for non-communicable diseases such as High Blood Pressure, Diabetes, Cholesterol, obesity and Mental illnesses. Employees are further referred for management of these diseases and some enrolled on Disease Management Programmes with their Medical Aids. In 2016/2017, 290 employees were screened in the Province.

The department should have a system in place to record employees admitted for work related stress, or sick leave due to chronic illnesses as well as for employees who retire due to ill health. It should be reported on a quarterly basis and necessary intervention programmes must be put in place to address these productivity issues.

Safety, Health, Environment, Risk Quality Management (SHERQ)

The objective of the policy is to monitor compliance in terms of the provision of areasonably safe and healthy working environment in the Department as per OHSACT 85 of 1993 and to ensure that the department is committed to the provision and the promotion of a healthy and safe environment for employees and clients alike.OHSACT makes provision for legal appointments of Executive/ Senior Management to be appointed as 16.2 and are responsible for OHS Act and its Regulations in their respective offices/ directorates; Health and Safety Reps were also appointed in accordance with Section 17 -21 of the OHSACT 85 of 1993; Fire Marshals and First Aiders were appointed with the aim of advising management in their respective offices of any shortcomings in as far as first aid and facilities are concerned, they also ensure that the first aid needs of the office/ units are addressed in terms of the OHSACT

Wellness Management

Wellness Management focuses on the wellbeing, work-life- balance of individuals and the wellbeing of an organization as a whole. It is viewed as the promotion of the physical, social, emotional, occupational, spiritual, financial, and intellectual wellness of individuals. The work force needs to create an organizational climate and culture


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that is conducive to wellness and comprehensive identification of psycho-social health risks. The following tools are developed to support policy implementation: a. Policy Generic Implementation Guides b. System Monitoring / Readiness Tools c. Guidelines to facilitate implementation of individual policies

M&E Plans for individual policies

3. HUMAN RESOURCES OVERSIGHT STATISTICS

3.1 Personnel related expenditure Table 3.1.1 Personnel expenditure by programme for the period 1 April 2016 and 31 March 2017 Programme Total

expenditure (R’000)

Personnel expenditure

(R’000)

Training expenditure

(R’000)

Professional and special

services expenditure

(R’000)


as a % of total

expenditure

Average personnel cost

per employee (R’000)

Administration 243 712 169 911 2 703 0 69,7 341 Children and families 402 644 116 328 0 0 28,8 405 Development & research 132 325 96 920 0 0 73,2 249 Restorative services 121 957 83 882 0 0 68,7 256 Social welfare services 190 116 99 403 0 0 52,2 254

Total 1 090 754 566 444 2 703 0 51,9 299

Table 3.1.2 Personnel costs by salary band for the period 1 April 2016 and 31 March 2017 Salary band Personnel


% of total personnel

cost

No. of employees

Average personnel cost per employee

(R’000)

Lower skilled (Levels 1-2) 46 421 9.8 355 130.8

Skilled (Levels 3-5) 124 050 26.1 682 181.9

Highly skilled production (Levels 6-8) 181 724 38.2 662 274.5

Highly skilled supervision (Levels 9-12) 94 970 20.0 187 507.9 Senior and Top Management (Levels 13-16) 28 787 6.0 28 1 028.1

TOTAL 475 952 100 1914 248.7


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Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2016 and 31 March 2017 Programme

Salaries Overtime Home Owners Allowance

Medical Aid

Amount (R’000

Salaries as a % of

personnel costs

Amount (R’000)

Overtime as a % of

personnel costs

Amount (R’000)

HOA as a % of personnel

costs

Amount (R’000)

Medical aid as a %

of personnel

costs

Administration 100 409 59.9 2 181 1.2 5 641 3.3 9 165 5.3 Children and families 67 634 58.1 792 0.68 4 233 3.6 6 796 5.8 Development & research 55 304 57 188 0.19 4 492 4.6 6 426 6.6 Restorative services 48 558 57.8 610 0 3 109 3.7 5 291 6.3 Social welfare services 58 207 58.55 540 3 685 3.7 5 830 5.8

Total 330 112 58.2 4 311 0.5 21 160 3.7 33 508 5.9

3.2 Employment and Vacancies Table 3.2.1 Employment and vacancies by programme as on 31 March 2017 Programme Number of

posts on approved

establishment

Number of

posts filled

Vacancy Rate

Number of employees

additional to the

establishment Administration, permanent 612 498 18.6% 24 Children and families, permanent 444 390 12.2% 0 Development & research, permanent 442 389 12.0% 7 Restorative services, permanent 397 327 17.6% 5 Social welfare services, permanent 323 287 11.1% 0 TOTAL 2218 1891 14.7% 36

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2017

Salary band Number of posts on approved

establishment

Number of

posts filled

Vacancy Rate

Number of employees

additional to the

establishment Lower skilled ( 1-2) 362 355 1.9% 1

Skilled(3-5) 744 666 10.5% 20

Highly skilled production (6-8) 767 657 14.3% 10 Highly skilled supervision (9-12) 310 185 40.3% 2 Senior management (13-16) 35 28 20.0% 3 TOTAL 2218 1891 14.7% 36


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that is conducive to wellness and comprehensive identification of psycho-social health risks. The following tools are developed to support policy implementation: a. Policy Generic Implementation Guides b. System Monitoring / Readiness Tools c. Guidelines to facilitate implementation of individual policies

M&E Plans for individual policies

3. HUMAN RESOURCES OVERSIGHT STATISTICS

3.1 Personnel related expenditure Table 3.1.1 Personnel expenditure by programme for the period 1 April 2016 and 31 March 2017 Programme Total



(R’000)

Training expenditure

(R’000)

Professional and special

services expenditure

(R’000)


as a % of total

expenditure

Average personnel cost

per employee (R’000)

Administration 243 712 169 911 2 703 0 69,7 341 Children and families 402 644 116 328 0 0 28,8 405 Development & research 132 325 96 920 0 0 73,2 249 Restorative services 121 957 83 882 0 0 68,7 256 Social welfare services 190 116 99 403 0 0 52,2 254

Total 1 090 754 566 444 2 703 0 51,9 299

Table 3.1.2 Personnel costs by salary band for the period 1 April 2016 and 31 March 2017 Salary band Personnel


% of total personnel

cost

No. of employees

Average personnel cost per employee

(R’000)

Lower skilled (Levels 1-2) 46 421 9.8 355 130.8

Skilled (Levels 3-5) 124 050 26.1 682 181.9

Highly skilled production (Levels 6-8) 181 724 38.2 662 274.5

Highly skilled supervision (Levels 9-12) 94 970 20.0 187 507.9 Senior and Top Management (Levels 13-16) 28 787 6.0 28 1 028.1

TOTAL 475 952 100 1914 248.7


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Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2016 and 31 March 2017 Programme

Salaries Overtime Home Owners Allowance

Medical Aid

Amount (R’000

Salaries as a % of

personnel costs

Amount (R’000)

Overtime as a % of

personnel costs

Amount (R’000)

HOA as a % of personnel

costs

Amount (R’000)

Medical aid as a %

of personnel

costs

Administration 100 409 59.9 2 181 1.2 5 641 3.3 9 165 5.3 Children and families 67 634 58.1 792 0.68 4 233 3.6 6 796 5.8 Development & research 55 304 57 188 0.19 4 492 4.6 6 426 6.6 Restorative services 48 558 57.8 610 0 3 109 3.7 5 291 6.3 Social welfare services 58 207 58.55 540 3 685 3.7 5 830 5.8

Total 330 112 58.2 4 311 0.5 21 160 3.7 33 508 5.9

3.2 Employment and Vacancies Table 3.2.1 Employment and vacancies by programme as on 31 March 2017 Programme Number of

posts on approved

establishment

Number of

posts filled

Vacancy Rate

Number of employees

additional to the

establishment Administration, permanent 612 498 18.6% 24 Children and families, permanent 444 390 12.2% 0 Development & research, permanent 442 389 12.0% 7 Restorative services, permanent 397 327 17.6% 5 Social welfare services, permanent 323 287 11.1% 0 TOTAL 2218 1891 14.7% 36

Table 3.2.2 Employment and vacancies by salary band as on 31 March 2017

Salary band Number of posts on approved

establishment

Number of

posts filled

Vacancy Rate

Number of employees

additional to the

establishment Lower skilled ( 1-2) 362 355 1.9% 1

Skilled(3-5) 744 666 10.5% 20

Highly skilled production (6-8) 767 657 14.3% 10 Highly skilled supervision (9-12) 310 185 40.3% 2 Senior management (13-16) 35 28 20.0% 3 TOTAL 2218 1891 14.7% 36


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Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2017

Critical occupation Number of posts on approved

establishment

Number of posts

filled

Vacancy Rate

Number of employees

additional to the

establishment

Administrative related, permanent 243 185 23.9% 14

Auxiliary and related workers, permanent 108 108 0% Building and other property caretakers, permanent 0 0 0%

Bus and heavy vehicle drivers, permanent 0 0 0% Cleaners in offices workshops hospitals etc., permanent 145 145 0% 1 Client inform clerks (switchboard receptionist inform clerks), permanent 21 21 0% Communication and information related, permanent 5 4 20.0 % 1 Community development workers, permanent 124 96 22.6 %

Computer programmers., permanent 1 1 0 %

Finance and economics related, permanent 2 2 0% Financial and related professionals, permanent 17 17 0% 2 Financial clerks and credit controllers, permanent 13 13 0% 5

Food services aids and waiters, permanent 1 1 0% Head of department/chief executive officer, permanent 0 0 0% 1 Household and laundry workers, permanent 0 0 0% Household food and laundry services related, permanent 44 44 0% Housekeepers laundry and related workers, permanent 2 2 0 % Human resources & organisational developm & relate prof, permanent 1 1 0 %

Human resources clerks, permanent 13 10 23.1 %

Human resources related, permanent 3 3 0 %

Information technology related, permanent 6 4 33.3 % 3

Legal related, permanent 1 1 0%

Light vehicle drivers, permanent 15 15 0%

Logistical support personnel, permanent 12 12 0% 3 Material-recording and transport clerks, permanent 8 8 0% Messengers porters and deliverers, permanent 268 268 0%

Motor vehicle drivers, permanent 0 0 0%

Nursing assistants, permanent 27 27 0%

Occupational therapy, permanent 1 1 0%

Other administrat & related clerks and 180 57 68.3 % 2


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establishment

Number of posts

filled

Vacancy Rate

Number of employees

additional to the

establishment organisers, permanent

Other administrative policy and related officers, permanent 1 1 0%

Physiotheraphy, permanent 1 0 0% 1

Other occupations, permanent 2 1 50.0%

Probation workers, permanent 0 0 0%

Professional nurse, permanent 17 14 17.6 % Psychologists and vocational counsellors, permanent 0 0 0%

Risk management and security 3 3 0% Secretaries & other keyboard operating clerks, permanent 4 4 0%

Security guards, permanent 1 1 0%

Security officers, permanent 251 251 0%

Senior managers, permanent 35 28 20% 1

Social sciences related, permanent 0 0 0% Social sciences supplementary workers, permanent 0 0 0% Social work and related professionals, permanent 515 428 16.9% 2

Trade related, permanent 4 4 0%

Youth workers, permanent 123 110 10.6%

TOTAL 2218 1891 14.7% 36

3.3 Filling of SMS Posts

Table 3.3.1 SMS post information as on 31 March 2017

SMS Level Total number

of funded

SMS posts

Total number of SMS posts

filled

% of SMS posts filled

Total number of SMS posts vacant

% of SMS posts vacant

Director-General/ Head of Department 1 1 100 % 0 0%

Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 6 85.7 % 1 14.3 % Salary Level 13 29 23 79.3 % 6 20.7 % Total 38 31 81.6 % 7 18.4 %


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Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2017


establishment

Number of posts

filled

Vacancy Rate

Number of employees

additional to the

establishment

Administrative related, permanent 243 185 23.9% 14

Auxiliary and related workers, permanent 108 108 0% Building and other property caretakers, permanent 0 0 0%

Bus and heavy vehicle drivers, permanent 0 0 0% Cleaners in offices workshops hospitals etc., permanent 145 145 0% 1 Client inform clerks (switchboard receptionist inform clerks), permanent 21 21 0% Communication and information related, permanent 5 4 20.0 % 1 Community development workers, permanent 124 96 22.6 %

Computer programmers., permanent 1 1 0 %

Finance and economics related, permanent 2 2 0% Financial and related professionals, permanent 17 17 0% 2 Financial clerks and credit controllers, permanent 13 13 0% 5

Food services aids and waiters, permanent 1 1 0% Head of department/chief executive officer, permanent 0 0 0% 1 Household and laundry workers, permanent 0 0 0% Household food and laundry services related, permanent 44 44 0% Housekeepers laundry and related workers, permanent 2 2 0 % Human resources & organisational developm & relate prof, permanent 1 1 0 %

Human resources clerks, permanent 13 10 23.1 %

Human resources related, permanent 3 3 0 %

Information technology related, permanent 6 4 33.3 % 3

Legal related, permanent 1 1 0%

Light vehicle drivers, permanent 15 15 0%

Logistical support personnel, permanent 12 12 0% 3 Material-recording and transport clerks, permanent 8 8 0% Messengers porters and deliverers, permanent 268 268 0%

Motor vehicle drivers, permanent 0 0 0%

Nursing assistants, permanent 27 27 0%

Occupational therapy, permanent 1 1 0%

Other administrat & related clerks and 180 57 68.3 % 2


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establishment

Number of posts

filled

Vacancy Rate

Number of employees

additional to the

establishment organisers, permanent

Other administrative policy and related officers, permanent 1 1 0%

Physiotheraphy, permanent 1 0 0% 1

Other occupations, permanent 2 1 50.0%

Probation workers, permanent 0 0 0%

Professional nurse, permanent 17 14 17.6 % Psychologists and vocational counsellors, permanent 0 0 0%

Risk management and security 3 3 0% Secretaries & other keyboard operating clerks, permanent 4 4 0%

Security guards, permanent 1 1 0%

Security officers, permanent 251 251 0%

Senior managers, permanent 35 28 20% 1

Social sciences related, permanent 0 0 0% Social sciences supplementary workers, permanent 0 0 0% Social work and related professionals, permanent 515 428 16.9% 2

Trade related, permanent 4 4 0%

Youth workers, permanent 123 110 10.6%

TOTAL 2218 1891 14.7% 36

3.3 Filling of SMS Posts

Table 3.3.1 SMS post information as on 31 March 2017

SMS Level Total number

of funded

SMS posts


filled





Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 6 85.7 % 1 14.3 % Salary Level 13 29 23 79.3 % 6 20.7 % Total 38 31 81.6 % 7 18.4 %


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Table 3.3.2 SMS post information as on 30 September 2016

SMS Level Total number of

funded SMS posts


filled





Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 5 71.4 % 2 28.6 % Salary Level 13 29 24 82.8 % 5 17.2 % Total 38 31 81.6 % 7 18.4% Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2016 and 31 March 2017


funded SMS posts


filled





Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 6 85.7 % 1 14.3 % Salary Level 13 29 23 79.3 % 6 20.7 % Total 38 31 81.6 % 7 18.4 % Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2016 and 31 March 2017

Reasons for vacancies not advertised within six months All 4 vacancies advertised were filled within the prescribed period.

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2016 and 31 March 2017

Reasons for vacancies not advertised within six months None


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3.4 Job Evaluation

Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2016 and 31 March 2017 Salary band Number of

posts on approved establish-

ment

Number of Jobs

Evaluated

% of posts evaluated by salary

bands

Posts Upgraded Posts downgraded

Number % of posts evaluated

Number % of posts evalu-ated

01 Lower Skilled (Levels 1-2) 362 0 0.00 0 0.00 0 0.00 02 Skilled (Levels 3-5) 744 0 0.00 0 0.00 0 0.00 03 Highly Skilled Production (Levels 6-8) 767 0 0.00 0 0.00 0 0.00 04 Highly Skilled Supervision (Levels 9-12) 310 0 0.00 0 0.00 0 0.00 05 Senior Management Service Band A 28 0 0.00 0 0.00 0 0.00 06 Senior Management Service Band B 7 0 0.00 0 0.00 0 0.00 11 Contract (Levels 3-5) 1 0 0.00 0 0.00 0 0.00 12 Contract (Levels 6-8) 10 0 0.00 0 0.00 0 0.00 13 Contract (Levels 9-12) 2 0 0.00 0 0.00 0 0.00 14 Contract Band A 1 0 0.00 0 0.00 0 0.00 17 Contract Band D 1 0 0.00 0 0.00 0 0.00 TOTAL 2234 0 0.00 0 0.00 0 0.00

Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2016 and 31 March 2017

Gender African Asian Coloured White Total Female 0 0 0 0 0 Male 0 0 0 0 0 Total 0 0 0 0 0 Employees with a disability 0


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Table 3.3.2 SMS post information as on 30 September 2016


funded SMS posts


filled





Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 5 71.4 % 2 28.6 % Salary Level 13 29 24 82.8 % 5 17.2 % Total 38 31 81.6 % 7 18.4% Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2016 and 31 March 2017


funded SMS posts


filled





Salary Level 16 1 1 100 % 0 0% Salary Level 15 0 0 0% 0 0% Salary Level 14 7 6 85.7 % 1 14.3 % Salary Level 13 29 23 79.3 % 6 20.7 % Total 38 31 81.6 % 7 18.4 % Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2016 and 31 March 2017

Reasons for vacancies not advertised within six months All 4 vacancies advertised were filled within the prescribed period.

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2016 and 31 March 2017

Reasons for vacancies not advertised within six months None


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3.4 Job Evaluation

Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2016 and 31 March 2017 Salary band Number of

posts on approved establish-

ment

Number of Jobs

Evaluated

% of posts evaluated by salary

bands

Posts Upgraded Posts downgraded

Number % of posts evaluated

Number % of posts evalu-ated

01 Lower Skilled (Levels 1-2) 362 0 0.00 0 0.00 0 0.00 02 Skilled (Levels 3-5) 744 0 0.00 0 0.00 0 0.00 03 Highly Skilled Production (Levels 6-8) 767 0 0.00 0 0.00 0 0.00 04 Highly Skilled Supervision (Levels 9-12) 310 0 0.00 0 0.00 0 0.00 05 Senior Management Service Band A 28 0 0.00 0 0.00 0 0.00 06 Senior Management Service Band B 7 0 0.00 0 0.00 0 0.00 11 Contract (Levels 3-5) 1 0 0.00 0 0.00 0 0.00 12 Contract (Levels 6-8) 10 0 0.00 0 0.00 0 0.00 13 Contract (Levels 9-12) 2 0 0.00 0 0.00 0 0.00 14 Contract Band A 1 0 0.00 0 0.00 0 0.00 17 Contract Band D 1 0 0.00 0 0.00 0 0.00 TOTAL 2234 0 0.00 0 0.00 0 0.00

Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2016 and 31 March 2017

Gender African Asian Coloured White Total Female 0 0 0 0 0 Male 0 0 0 0 0 Total 0 0 0 0 0 Employees with a disability 0


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Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2016 and 31 March 2017

Total number of Employees whose salaries exceeded the grades determine by job evaluation

None

Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 20YY and 31 March 2016 and 31 March 2017


None

3.5 Employment Changes Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2016 and 31 March 2017

Salary band Number of employees

at beginning of period-1 April 2016

Appointments and transfers

into the department

Terminations and

transfers out of the

department

Turnover rate

Lower Skilled (Levels 1-2) Permanent 472 0 5 1.06 Skilled (Levels 3-5) Permanent 679 12 37 5.45 Highly Skilled Production (Levels 6-8) Permanent

613 0 16 2.61

Highly Skilled Supervision (Levels 9-12) Permanent

164 0 6 3.66

Senior Management Service Band A Permanent

24 0 1 4.17

Senior Management Service Band B Permanent

5 0 0 0.00

Senior Management Service Band D Permanent

1 1 0 0.00

Contract (Levels 1-2) Permanent 1 0 2 200.00 Contract (Levels 3-5) Permanent 25 1 27 108.00 Contract (Levels 6-8) Permanent 7 3 4 57.14 Contract (Levels 9-12) Permanent 4 0 2 50.00 TOTAL 1995 19 100 5.01

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2016 and 31 March 2017

Critical occupation

Number of employees

at beginning of period-April 2016


into the department

Terminations and


department

Turnover rate

Administrative related permanent 116 4 13 11.21 Auxiliary and related workers permanent 138 1 9 6.52 Building and other property caretakers permanent 5 0 2 40.00 Bus and heavy vehicle drivers 1 0 0 0.00


Free State Province

- 74 -

Critical occupation

Number of employees



into the department

Terminations and


department

Turnover rate

permanent Cleaners in offices workshops hospitals etc. Permanent 155 0 7 4.52 Client inform clerks(switchb recept inform clerks) permanent 16 0 0 0.00 Communication and information related permanent 5 0 0 0.00 Community development workers permanent 100 0 3 3.00 Computer programmers. Permanent 1 0 0 0.00 Finance and economics related permanent 2 0 0 0.00 Financial and related professionals permanent 11 0 0 0.00 Financial clerks and credit controllers permanent 56 0 9 16.07 Food services aids and waiters permanent 11 0 0 0.00 Household and laundry workers permanent 29 0 2 6.90 Household food and laundry services related permanent 2 0 0 0.00 Housekeepers laundry and related workers permanent 2 0 0 0.00 Human resources & organisat developm & relate prof permanent 6 0 0 0.00 Human resources clerks permanent 24 0 1 4.17 Human resources related permanent 5 0 0 0.00 Library mail and related clerks permanent 16 0 0 0.00 Light vehicle drivers permanent 20 0 1 5.00 Logistical support personnel permanent 9 0 5 55.56 Material-recording and transport clerks permanent 12 0 1 8.33 Messengers porters and deliverers permanent 257 0 5 1.95 Motor vehicle drivers permanent 1 0 0 0.00 Nursing assistants permanent 29 0 2 6.90 Occupational therapy permanent 1 0 1 100.00 Other administrat & related clerks and organisers permanent 80 0 9 11.25 Other administrative policy and related officers permanent 46 0 1 2.17


Free State Province

- 73 -

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2016 and 31 March 2017


None

Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 20YY and 31 March 2016 and 31 March 2017


None

3.5 Employment Changes Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2016 and 31 March 2017

Salary band Number of employees

at beginning of period-1 April 2016


into the department

Terminations and


department

Turnover rate

Lower Skilled (Levels 1-2) Permanent 472 0 5 1.06 Skilled (Levels 3-5) Permanent 679 12 37 5.45 Highly Skilled Production (Levels 6-8) Permanent

613 0 16 2.61

Highly Skilled Supervision (Levels 9-12) Permanent

164 0 6 3.66

Senior Management Service Band A Permanent

24 0 1 4.17

Senior Management Service Band B Permanent

5 0 0 0.00

Senior Management Service Band D Permanent

1 1 0 0.00

Contract (Levels 1-2) Permanent 1 0 2 200.00 Contract (Levels 3-5) Permanent 25 1 27 108.00 Contract (Levels 6-8) Permanent 7 3 4 57.14 Contract (Levels 9-12) Permanent 4 0 2 50.00 TOTAL 1995 19 100 5.01

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2016 and 31 March 2017

Critical occupation

Number of employees



into the department

Terminations and


department

Turnover rate

Administrative related permanent 116 4 13 11.21 Auxiliary and related workers permanent 138 1 9 6.52 Building and other property caretakers permanent 5 0 2 40.00 Bus and heavy vehicle drivers 1 0 0 0.00


Free State Province

- 74 -

Critical occupation

Number of employees



into the department

Terminations and


department

Turnover rate

permanent Cleaners in offices workshops hospitals etc. Permanent 155 0 7 4.52 Client inform clerks(switchb recept inform clerks) permanent 16 0 0 0.00 Communication and information related permanent 5 0 0 0.00 Community development workers permanent 100 0 3 3.00 Computer programmers. Permanent 1 0 0 0.00 Finance and economics related permanent 2 0 0 0.00 Financial and related professionals permanent 11 0 0 0.00 Financial clerks and credit controllers permanent 56 0 9 16.07 Food services aids and waiters permanent 11 0 0 0.00 Household and laundry workers permanent 29 0 2 6.90 Household food and laundry services related permanent 2 0 0 0.00 Housekeepers laundry and related workers permanent 2 0 0 0.00 Human resources & organisat developm & relate prof permanent 6 0 0 0.00 Human resources clerks permanent 24 0 1 4.17 Human resources related permanent 5 0 0 0.00 Library mail and related clerks permanent 16 0 0 0.00 Light vehicle drivers permanent 20 0 1 5.00 Logistical support personnel permanent 9 0 5 55.56 Material-recording and transport clerks permanent 12 0 1 8.33 Messengers porters and deliverers permanent 257 0 5 1.95 Motor vehicle drivers permanent 1 0 0 0.00 Nursing assistants permanent 29 0 2 6.90 Occupational therapy permanent 1 0 1 100.00 Other administrat & related clerks and organisers permanent 80 0 9 11.25 Other administrative policy and related officers permanent 46 0 1 2.17


Free State Province

- 75 -

Critical occupation

Number of employees



into the department

Terminations and


department

Turnover rate

Other information technology personnel. Permanent 4 0 0 0.00 Other occupations permanent 1 1 0 0.00 Probation workers permanent 3 0 0 0.00 Professional nurse permanent 14 0 1 7.14 Secretaries & other keyboard operating clerks permanent 15 0 0 0.00 Security guards permanent 16 0 3 18.75 Security officers permanent 242 1 3 1.24 Senior managers permanent 10 1 0 0.00 Social sciences related permanent 7 0 0 0.00 Social sciences supplementary workers permanent 89 0 4 4.49 Social work and related professionals permanent 429 0 18 4.20 Youth workers permanent 9 10 0 0.00 TOTAL 1995 19 100 5.01

Table 3.5.3 Reasons why staff left the department for the period 1 April 2016 and 31 March 2017

Termination Type Number % of Total Resignations 01 Death, Permanent 16 16.00 02 Resignation, Permanent 31 31.00 03 Expiry of contract, Permanent 33 33.00 06 Discharged due to ill health, Permanent 1 1.00 07 Dismissal-misconduct, Permanent 1 1.00 09 Retirement, Permanent 18 18.00 TOTAL 100 100.00 Table 3.5.4 Promotions by critical occupation for the period 1 April 2016 and 31 March 2017

Occupation Employ-ees 1 April

2016

Promo-tions to another salary level

Salary level

promo-tions as a

% of employees

by occupa-

tion

Progres-sions to another

notch within a salary

level

Notch progres-

sion as a % of

employees by

occupation

Administrative related 116 0 0.00 75 64.66 Auxiliary and related workers 138 0 0.00 41 29.71 Building and other property caretakers 5 0 0.00 3 60.00 Bus and heavy vehicle drivers 1 0 0.00 0 0.00


Free State Province

- 76 -


2016


Salary level

promo-tions as a

% of employees

by occupa-

tion



level

Notch progres-

sion as a % of

employees by

occupation

Cleaners in offices workshops hospitals etc. 155 0 0.00 107 69.03 Client inform clerks(switchb recept inform clerks) 16 0 0.00 7 43.75 Communication and information related 5 0 0.00 3 60.00 Community development workers 100 0 0.00 60 60.00 Computer programmers. 1 0 0.00 1 100.00 Finance and economics related 2 0 0.00 1 50.00 Financial and related professionals 11 0 0.00 9 81.82 Financial clerks and credit controllers 56 0 0.00 45 80.36 Food services aids and waiters 11 0 0.00 9 81.82 Household and laundry workers 29 0 0.00 23 79.31 Household food and laundry services related 2 0 0.00 2 100.00 Housekeepers laundry and related workers 2 0 0.00 0 0.00 Human resources & organisat developm & relate prof 6 0 0.00 5 83.33 Human resources clerks 24 0 0.00 25 104.17 Human resources related 5 0 0.00 4 80.00 Library mail and related clerks 16 1 6.25 13 81.25 Light vehicle drivers 20 0 0.00 14 70.00 Logistical support personnel 9 0 0.00 3 33.33 Material-recording and transport clerks 12 0 0.00 8 66.67 Messengers porters and deliverers 257 0 0.00 245 95.33 Motor vehicle drivers 1 0 0.00 0 0.00 Nursing assistants 29 0 0.00 6 20.69 Occupational therapy 1 0 0.00 0 0.00 Other administrat & related clerks and organisers 80 0 0.00 66 82.50 Other administrative policy and related officers 46 0 0.00 38 82.61


Free State Province

- 75 -

Critical occupation

Number of employees



into the department

Terminations and


department

Turnover rate

Other information technology personnel. Permanent 4 0 0 0.00 Other occupations permanent 1 1 0 0.00 Probation workers permanent 3 0 0 0.00 Professional nurse permanent 14 0 1 7.14 Secretaries & other keyboard operating clerks permanent 15 0 0 0.00 Security guards permanent 16 0 3 18.75 Security officers permanent 242 1 3 1.24 Senior managers permanent 10 1 0 0.00 Social sciences related permanent 7 0 0 0.00 Social sciences supplementary workers permanent 89 0 4 4.49 Social work and related professionals permanent 429 0 18 4.20 Youth workers permanent 9 10 0 0.00 TOTAL 1995 19 100 5.01

Table 3.5.3 Reasons why staff left the department for the period 1 April 2016 and 31 March 2017

Termination Type Number % of Total Resignations 01 Death, Permanent 16 16.00 02 Resignation, Permanent 31 31.00 03 Expiry of contract, Permanent 33 33.00 06 Discharged due to ill health, Permanent 1 1.00 07 Dismissal-misconduct, Permanent 1 1.00 09 Retirement, Permanent 18 18.00 TOTAL 100 100.00 Table 3.5.4 Promotions by critical occupation for the period 1 April 2016 and 31 March 2017


2016


Salary level

promo-tions as a

% of employees

by occupa-

tion



level

Notch progres-

sion as a % of

employees by

occupation

Administrative related 116 0 0.00 75 64.66 Auxiliary and related workers 138 0 0.00 41 29.71 Building and other property caretakers 5 0 0.00 3 60.00 Bus and heavy vehicle drivers 1 0 0.00 0 0.00


Free State Province

- 76 -


2016


Salary level

promo-tions as a

% of employees

by occupa-

tion



level

Notch progres-

sion as a % of

employees by

occupation

Cleaners in offices workshops hospitals etc. 155 0 0.00 107 69.03 Client inform clerks(switchb recept inform clerks) 16 0 0.00 7 43.75 Communication and information related 5 0 0.00 3 60.00 Community development workers 100 0 0.00 60 60.00 Computer programmers. 1 0 0.00 1 100.00 Finance and economics related 2 0 0.00 1 50.00 Financial and related professionals 11 0 0.00 9 81.82 Financial clerks and credit controllers 56 0 0.00 45 80.36 Food services aids and waiters 11 0 0.00 9 81.82 Household and laundry workers 29 0 0.00 23 79.31 Household food and laundry services related 2 0 0.00 2 100.00 Housekeepers laundry and related workers 2 0 0.00 0 0.00 Human resources & organisat developm & relate prof 6 0 0.00 5 83.33 Human resources clerks 24 0 0.00 25 104.17 Human resources related 5 0 0.00 4 80.00 Library mail and related clerks 16 1 6.25 13 81.25 Light vehicle drivers 20 0 0.00 14 70.00 Logistical support personnel 9 0 0.00 3 33.33 Material-recording and transport clerks 12 0 0.00 8 66.67 Messengers porters and deliverers 257 0 0.00 245 95.33 Motor vehicle drivers 1 0 0.00 0 0.00 Nursing assistants 29 0 0.00 6 20.69 Occupational therapy 1 0 0.00 0 0.00 Other administrat & related clerks and organisers 80 0 0.00 66 82.50 Other administrative policy and related officers 46 0 0.00 38 82.61


Free State Province

- 77 -


2016


Salary level

promo-tions as a

% of employees

by occupa-

tion



level

Notch progres-

sion as a % of

employees by

occupation

Other information technology personnel. 4 0 0.00 4 100.00 Other occupations 1 0 0.00 0 0.00 Probation workers 3 0 0.00 1 33.33 Professional nurse 14 0 0.00 1 7.14 Secretaries & other keyboard operating clerks 15 0 0.00 11 73.33 Security guards 16 0 0.00 14 87.50 Security officers 242 0 0.00 221 91.32 Senior managers 10 0 0.00 1 10.00 Social sciences related 7 0 0.00 5 71.43 Social sciences supplementary workers 89 0 0.00 63 70.79 Social work and related professionals 429 0 0.00 226 52.68 Unknown 0 0.00 1 0.00 Youth workers 9 0 0.00 1 11.11 TOTAL 1995 1 0.05 1362 68.27 Table 3.5.5 Promotions by salary band for the period 1 April 2016 and 31 March 2017

Salary Band Employees 1 April 2016

Promotions to another salary level

Salary bands

promotions as a % of

employees by salary

level

Progressions to another

notch within a salary level

Notch progression

as a % of employees by salary

bands

Lower Skilled (Levels 1-2), Permanent 472 0 0.00 319 67.58 Skilled (Levels 3-5), Permanent 679 0 0.00 515 75.85 Highly Skilled Production (Levels 6-8), Permanent 613 0 0.00 403 65.74 Highly Skilled Supervision (Levels 9-12), Permanent 164 1 0.61 112 68.29 Senior Management (Levels 13-16), Permanent 30 0 0.00 8 26.67 Contract (Levels 1-2), Permanent 1 0 0.00 0 0.00


Free State Province

- 78 -



Salary bands


employees by salary

level



Notch progression


bands

Contract (Levels 3-5), Permanent 25 0 0.00 0 0.00 Contract (Levels 6-8), Permanent 7 0 0.00 5 71.43 Contract (Levels 9-12), Permanent 4 0 0.00 0 0.00 TOTAL 1995 1 0.05 1362 68.27 3.6 Employment Equity Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2017 Occupational

category Male Female Total

African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers 5 0 0 1 5 1 0 0 12 Professionals 130 0 0 4 406 17 0 18 575 Technicians and associate professionals 132 8 0 4 222 5 0 13 384 Clerks 49 1 1 2 120 6 0 17 196 Service and sales workers 183 0 0 0 100 1 0 0 284 Craft and related trades workers 1 0 0 0 0 0 0 0 1 Plant and machine operators and assemblers 20 0 0 0 1 0 0 0 21 Elementary occupations 124 3 0 0 314 2 0 0 443 Total 644 12 1 11 1168 32 0 48 1916 Employees with disabilities 22 1 1 15 1 40


Free State Province

- 77 -


2016


Salary level

promo-tions as a

% of employees

by occupa-

tion



level

Notch progres-

sion as a % of

employees by

occupation

Other information technology personnel. 4 0 0.00 4 100.00 Other occupations 1 0 0.00 0 0.00 Probation workers 3 0 0.00 1 33.33 Professional nurse 14 0 0.00 1 7.14 Secretaries & other keyboard operating clerks 15 0 0.00 11 73.33 Security guards 16 0 0.00 14 87.50 Security officers 242 0 0.00 221 91.32 Senior managers 10 0 0.00 1 10.00 Social sciences related 7 0 0.00 5 71.43 Social sciences supplementary workers 89 0 0.00 63 70.79 Social work and related professionals 429 0 0.00 226 52.68 Unknown 0 0.00 1 0.00 Youth workers 9 0 0.00 1 11.11 TOTAL 1995 1 0.05 1362 68.27 Table 3.5.5 Promotions by salary band for the period 1 April 2016 and 31 March 2017



Salary bands


employees by salary

level



Notch progression


bands

Lower Skilled (Levels 1-2), Permanent 472 0 0.00 319 67.58 Skilled (Levels 3-5), Permanent 679 0 0.00 515 75.85 Highly Skilled Production (Levels 6-8), Permanent 613 0 0.00 403 65.74 Highly Skilled Supervision (Levels 9-12), Permanent 164 1 0.61 112 68.29 Senior Management (Levels 13-16), Permanent 30 0 0.00 8 26.67 Contract (Levels 1-2), Permanent 1 0 0.00 0 0.00


Free State Province

- 78 -



Salary bands


employees by salary

level



Notch progression


bands

Contract (Levels 3-5), Permanent 25 0 0.00 0 0.00 Contract (Levels 6-8), Permanent 7 0 0.00 5 71.43 Contract (Levels 9-12), Permanent 4 0 0.00 0 0.00 TOTAL 1995 1 0.05 1362 68.27 3.6 Employment Equity Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers 5 0 0 1 5 1 0 0 12 Professionals 130 0 0 4 406 17 0 18 575 Technicians and associate professionals 132 8 0 4 222 5 0 13 384 Clerks 49 1 1 2 120 6 0 17 196 Service and sales workers 183 0 0 0 100 1 0 0 284 Craft and related trades workers 1 0 0 0 0 0 0 0 1 Plant and machine operators and assemblers 20 0 0 0 1 0 0 0 21 Elementary occupations 124 3 0 0 314 2 0 0 443 Total 644 12 1 11 1168 32 0 48 1916 Employees with disabilities 22 1 1 15 1 40


Free State Province

- 79 -

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2017 Occupational

band Male Female Total

African Coloured Indian White African Coloured Indian White Top Management 0 0 0 0 1 0 0 0 1 Senior Management 11 1 0 3 11 1 0 0 27 Professionally qualified and experienced specialists and mid-management 52 1 0 2 106 5 0 19 185 Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents 181 1 1 6 420 18 0 25 652 Semi-skilled and discretionary decision making 298 6 0 0 367 6 0 4 681 Unskilled and defined decision making 95 2 0 0 256 2 0 0 355 08 Contract (Top Management), Permanent 0 0 0 0 1 0 0 0 1 09 Contract (Senior Management), Permanent 1 0 0 0 0 0 0 0 1 10 Contract (Professionaly Qualified), Permanent 1 0 0 0 1 0 0 0 2 11 Contract (Skilled Technical), Permanent 5 0 0 0 5 0 0 0 10 12 Contract (Semi-Skilled), Permanent 0 1 0 0 0 0 0 0 1 Total 644 12 1 11 1168 32 0 48 1916


Free State Province

- 80 -

Table 3.6.3 Recruitment for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White 01 Top Management, Permanent 0 0 0 0 1 0 0 0 1 05 Semi-skilled and discretionary decision making, Permanent 6 0 0 0 6 0 0 0 12 08 Contract (Top Management), Permanent 0 0 0 0 1 0 0 0 1 09 Contract (Senior Management), Permanent 1 0 0 0 0 0 0 0 1 11 Contract (Skilled technical), Permanent 2 0 0 0 1 0 0 0 3 12 Contract (Semi-skilled), Permanent 0 1 0 0 0 0 0 0 1 TOTAL 9 1 0 0 9 0 0 0 19 Employees with disabilities

0 0 0 0 0 0 0 0 0

Table 3.6.4 Promotions for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Senior Management, Permanent 2 0 0 0 5 1 0 0 8 Professionally qualified and experienced specialists and mid-management, Permanent 32 1 0 1 61 2 0 16 113 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 120 1 1 3 247 13 0 18 403


Free State Province

- 79 -

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Top Management 0 0 0 0 1 0 0 0 1 Senior Management 11 1 0 3 11 1 0 0 27 Professionally qualified and experienced specialists and mid-management 52 1 0 2 106 5 0 19 185 Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents 181 1 1 6 420 18 0 25 652 Semi-skilled and discretionary decision making 298 6 0 0 367 6 0 4 681 Unskilled and defined decision making 95 2 0 0 256 2 0 0 355 08 Contract (Top Management), Permanent 0 0 0 0 1 0 0 0 1 09 Contract (Senior Management), Permanent 1 0 0 0 0 0 0 0 1 10 Contract (Professionaly Qualified), Permanent 1 0 0 0 1 0 0 0 2 11 Contract (Skilled Technical), Permanent 5 0 0 0 5 0 0 0 10 12 Contract (Semi-Skilled), Permanent 0 1 0 0 0 0 0 0 1 Total 644 12 1 11 1168 32 0 48 1916


Free State Province

- 80 -

Table 3.6.3 Recruitment for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White 01 Top Management, Permanent 0 0 0 0 1 0 0 0 1 05 Semi-skilled and discretionary decision making, Permanent 6 0 0 0 6 0 0 0 12 08 Contract (Top Management), Permanent 0 0 0 0 1 0 0 0 1 09 Contract (Senior Management), Permanent 1 0 0 0 0 0 0 0 1 11 Contract (Skilled technical), Permanent 2 0 0 0 1 0 0 0 3 12 Contract (Semi-skilled), Permanent 0 1 0 0 0 0 0 0 1 TOTAL 9 1 0 0 9 0 0 0 19 Employees with disabilities

0 0 0 0 0 0 0 0 0

Table 3.6.4 Promotions for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Senior Management, Permanent 2 0 0 0 5 1 0 0 8 Professionally qualified and experienced specialists and mid-management, Permanent 32 1 0 1 61 2 0 16 113 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 120 1 1 3 247 13 0 18 403


Free State Province

- 81 -

Occupational band

Male Female Total African Coloured Indian White African Coloured Indian White

Semi-skilled and discretionary decision making, Permanent 238 5 0 0 265 6 0 1 515 Unskilled and defined decision making, Permanent 89 1 0 0 227 2 0 0 319 Contract (Skilled technical), Permanent 2 0 0 0 3 0 0 0 5 TOTAL 483 8 1 4 808 24 0 35 1363 Employees with disabilities 13 1 0 0 13 0 0 1 28 Table 3.6.5 Terminations for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Senior Management, Permanent 0 0 0 0 1 0 0 0 1 Professionally qualified and experienced specialists and mid-management, Permanent 1 0 0 0 5 0 0 0 6 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 3 0 0 0 10 0 0 3 16 Semi-skilled and discretionary decision making, Permanent 15 0 0 0 22 0 0 0 37 Unskilled and defined decision making, Permanent 2 0 0 0 3 0 0 0 5


Free State Province

- 82 -

Occupational band


Contract (Professionally qualified), Permanent 0 0 0 0 2 0 0 0 2 Contract (Skilled technical), Permanent 1 0 0 0 3 0 0 0 4 Contract (Semi-skilled), Permanent 11 1 0 0 15 0 0 0 27 Contract (Unskilled), Permanent 1 0 0 0 1 0 0 0 2 TOTAL 34 1 0 0 62 0 0 3 100 Employees with disabilities 1 0 0 0 1 0 0 0 2 Table 3.6.6 Disciplinary action for the period 1 April 2016 to 31 March 2017 Disciplinary

action Male Female Total

African Coloured Indian White African Coloured Indian White TOTAL 26 1 0 0 12 1 0 1 41 Table 3.6.7 Skills development for the period 1 April 2016 to 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers

2 5 1 8

Professionals 22 57 1 80

Technicians and associate professionals

30 38 68

Clerks 7 26 33

Service and sales workers

7 1 6 14

Skilled agriculture and fishery workers

Craft and related trades workers

Plant and machine operators and assemblers

12 20 32

Elementary occupations

12 27 39

Total 92 1 179 1 1 274

Employees 0 0 0 0 0 0 0 0 0


Free State Province

- 81 -

Occupational band


Semi-skilled and discretionary decision making, Permanent 238 5 0 0 265 6 0 1 515 Unskilled and defined decision making, Permanent 89 1 0 0 227 2 0 0 319 Contract (Skilled technical), Permanent 2 0 0 0 3 0 0 0 5 TOTAL 483 8 1 4 808 24 0 35 1363 Employees with disabilities 13 1 0 0 13 0 0 1 28 Table 3.6.5 Terminations for the period 1 April 2016 and 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Senior Management, Permanent 0 0 0 0 1 0 0 0 1 Professionally qualified and experienced specialists and mid-management, Permanent 1 0 0 0 5 0 0 0 6 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 3 0 0 0 10 0 0 3 16 Semi-skilled and discretionary decision making, Permanent 15 0 0 0 22 0 0 0 37 Unskilled and defined decision making, Permanent 2 0 0 0 3 0 0 0 5


Free State Province

- 82 -

Occupational band


Contract (Professionally qualified), Permanent 0 0 0 0 2 0 0 0 2 Contract (Skilled technical), Permanent 1 0 0 0 3 0 0 0 4 Contract (Semi-skilled), Permanent 11 1 0 0 15 0 0 0 27 Contract (Unskilled), Permanent 1 0 0 0 1 0 0 0 2 TOTAL 34 1 0 0 62 0 0 3 100 Employees with disabilities 1 0 0 0 1 0 0 0 2 Table 3.6.6 Disciplinary action for the period 1 April 2016 to 31 March 2017 Disciplinary

action Male Female Total

African Coloured Indian White African Coloured Indian White TOTAL 26 1 0 0 12 1 0 1 41 Table 3.6.7 Skills development for the period 1 April 2016 to 31 March 2017 Occupational


African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers

2 5 1 8

Professionals 22 57 1 80


30 38 68

Clerks 7 26 33


7 1 6 14




12 20 32

Elementary occupations

12 27 39

Total 92 1 179 1 1 274

Employees 0 0 0 0 0 0 0 0 0


Free State Province

- 83 -

Occupational category

Male Female Total

African Coloured Indian White African Coloured Indian White with disabilities 3.7 Signing of Performance Agreements by SMS Members Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2016

SMS Level Total number of funded SMS

posts

Total number of SMS members

Total number of signed

performance agreements

Signed performance

agreements as % of total number of

SMS members Salary Level 16 2 2 2 100% Salary Level 15 - - - - Salary Level 14 4 4 4 100% Salary Level 13 25 25 25 100% Total 31 31 23 74% Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2017

Reasons N/a

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2017

Reasons None

3.8 Performance Rewards Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2016 and 31 March 2017

Race and Gender Beneficiary Profile Cost

Number of beneficiaries

Number of employees

% of total within group

Cost (R’000)

Average cost per

employee African Male 321 1,153 27.84 3,401.78 10,597.43 Female 174 622 27.97 1,751.76 10,067.60 Asian Male 0 0 0.00 0.00 0.00 Female 1 1 100.00 12.19 12,187.35 Coloured Male 13 32 40.63 188.78 14,521.85 Female 3 11 27.27 78.36 26,120.00 Total Blacks, Female 334 1,185 28.19 3,590.56 10,750.18 Total Blacks, Male 178 634 28.08 1,842.31 10,350.06 White Male 27 47 57.45 455.40 16,866.69 Female 3 10 30.00 43.65 14,550.20 Employees with a disability 6 40 15.00 148.29 24,715.20 TOTAL 548 1,916 28.60 6,080.21 11,095.28


Free State Province

- 84 -

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2016 and 31 March 2017

Salary band

Beneficiary Profile Cost Total cost as a % of the total

personnel expenditure


Number of employees

% of total

within salary bands

Total Cost

(R’000)

Average cost per

employee

01 Lower Skilled (Levels 1-2) 87 355 24.51 360.90 4,148.25 6 02 Skilled (Levels 3-5) 160 681 23.49 966.13 6,038.31 17 03 Highly Skilled Production (Levels 6-8) 192 652 29.45 2,068.82 10,775.10 37 04 Highly Skilled Supervision (Levels 9-12) 96 185 51.89 2,117.48 22,057.09 38 11 Contract (Levels 3-5) 0 1 0.00 0.00 0.00 0 12 Contract (Levels 6-8) 0 10 0.00 0.00 0.00 0 13 Contract (Levels 9-12) 1 2 50.00 39.75 39,754.50 1 TOTAL 536 1,886 28.42 5,553.08 10,360.23 100 Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2016 and 31 March 2017

Critical occupation

Beneficiary Profile Cost Number of

beneficiaries Number of employees

% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Administrative related 61 110 55.45 1,456.12 23,870.82 Auxiliary and related workers 15 127 11.81 106.01 7,067.09 Building and other property caretakers 2 3 66.67 9.56 4,778.93 Bus and heavy vehicle drivers 0 1 0.00 0.00 0.00 Cleaners in offices workshops hospitals etc. 30 150 20.00 137.02 4,567.29 Client inform clerks(switchb receipt inform clerks) 3 16 18.75 26.08 8,693.50 Communication and information related 2 5 40.00 19.63 9,813.90 Community development workers 33 98 33.67 464.14 14,064.86 Computer programmers. 1 1 100.00 13.73 13,729.35 Finance and economics related 1 2 50.00 10.11 10,110.75 Financial and related professionals 6 9 66.67 100.15 16,692.13 Financial clerks and credit controllers 21 47 44.68 165.87 7,898.59


Free State Province

- 83 -


Male Female Total

African Coloured Indian White African Coloured Indian White with disabilities 3.7 Signing of Performance Agreements by SMS Members Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2016

SMS Level Total number of funded SMS

posts

Total number of SMS members

Total number of signed

performance agreements

Signed performance

agreements as % of total number of

SMS members Salary Level 16 2 2 2 100% Salary Level 15 - - - - Salary Level 14 4 4 4 100% Salary Level 13 25 25 25 100% Total 31 31 23 74% Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2017

Reasons N/a

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2017

Reasons None

3.8 Performance Rewards Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2016 and 31 March 2017

Race and Gender Beneficiary Profile Cost


Number of employees

% of total within group

Cost (R’000)

Average cost per

employee African Male 321 1,153 27.84 3,401.78 10,597.43 Female 174 622 27.97 1,751.76 10,067.60 Asian Male 0 0 0.00 0.00 0.00 Female 1 1 100.00 12.19 12,187.35 Coloured Male 13 32 40.63 188.78 14,521.85 Female 3 11 27.27 78.36 26,120.00 Total Blacks, Female 334 1,185 28.19 3,590.56 10,750.18 Total Blacks, Male 178 634 28.08 1,842.31 10,350.06 White Male 27 47 57.45 455.40 16,866.69 Female 3 10 30.00 43.65 14,550.20 Employees with a disability 6 40 15.00 148.29 24,715.20 TOTAL 548 1,916 28.60 6,080.21 11,095.28


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Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2016 and 31 March 2017

Salary band

Beneficiary Profile Cost Total cost as a % of the total

personnel expenditure


Number of employees

% of total

within salary bands

Total Cost

(R’000)

Average cost per

employee

01 Lower Skilled (Levels 1-2) 87 355 24.51 360.90 4,148.25 6 02 Skilled (Levels 3-5) 160 681 23.49 966.13 6,038.31 17 03 Highly Skilled Production (Levels 6-8) 192 652 29.45 2,068.82 10,775.10 37 04 Highly Skilled Supervision (Levels 9-12) 96 185 51.89 2,117.48 22,057.09 38 11 Contract (Levels 3-5) 0 1 0.00 0.00 0.00 0 12 Contract (Levels 6-8) 0 10 0.00 0.00 0.00 0 13 Contract (Levels 9-12) 1 2 50.00 39.75 39,754.50 1 TOTAL 536 1,886 28.42 5,553.08 10,360.23 100 Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2016 and 31 March 2017

Critical occupation



% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Administrative related 61 110 55.45 1,456.12 23,870.82 Auxiliary and related workers 15 127 11.81 106.01 7,067.09 Building and other property caretakers 2 3 66.67 9.56 4,778.93 Bus and heavy vehicle drivers 0 1 0.00 0.00 0.00 Cleaners in offices workshops hospitals etc. 30 150 20.00 137.02 4,567.29 Client inform clerks(switchb receipt inform clerks) 3 16 18.75 26.08 8,693.50 Communication and information related 2 5 40.00 19.63 9,813.90 Community development workers 33 98 33.67 464.14 14,064.86 Computer programmers. 1 1 100.00 13.73 13,729.35 Finance and economics related 1 2 50.00 10.11 10,110.75 Financial and related professionals 6 9 66.67 100.15 16,692.13 Financial clerks and credit controllers 21 47 44.68 165.87 7,898.59


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Critical occupation



% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Food services aids and waiters 7 11 63.64 30.79 4,398.54 Head of department/chief executive officer 0 1 0.00 0.00 0.00 Household and laundry workers 6 27 22.22 33.12 5,520.00 Household food and laundry services related 1 2 50.00 5.54 5,536.95 Housekeepers laundry and related workers 0 2 0.00 0.00 0.00 Human resources & organisat developm & relate prof 4 6 66.67 51.37 12,842.59 Human resources clerks 17 24 70.83 135.82 7,989.56 Human resources related 4 5 80.00 27.38 6,846.08 Library mail and related clerks 7 16 43.75 63.63 9,090.19 Light vehicle drivers 6 19 31.58 36.45 6,075.43 Logistical support personnel 4 4 100.00 52.40 13,099.69 Material-recording and transport clerks 4 10 40.00 43.66 10,914.60 Messengers porters and deliverers 67 252 26.59 290.44 4,334.94 Motor vehicle drivers 1 1 100.00 5.50 5,503.65 Nursing assistants 8 27 29.63 45.83 5,728.37 Other administrat & related clerks and organisers 23 70 32.86 188.35 8,189.34 Other administrative policy and related officers 27 44 61.36 328.22 12,156.27 Other information technology personnel. 4 4 100.00 43.79 10,948.35 Other occupations 0 1 0.00 0.00 0.00 Probation workers 0 3 0.00 0.00 0.00 Professional nurse 5 15 33.33 96.96 19,392.87 Secretaries & other keyboard operating clerks 8 13 61.54 81.06 10,131.99 Security guards 1 13 7.69 4.89 4,885.65 Security officers 53 240 22.08 352.76 6,655.90 Senior managers 2 10 20.00 94.38 47,191.43 Social sciences related 2 7 28.57 27.55 13,775.48 Social sciences supplementary workers 17 84 20.24 114.87 6,757.01 Social work and related professionals 94 416 22.60 1,397.99 14,872.23 Trade related 0 1 0.00 0.00 0.00


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Critical occupation



% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Youth workers 0 19 0.00 0.00 0.00 TOTAL 548 1,916 28.60 6,080.21 11,095.28 Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2016 and 31 March 2017

Salary band

Beneficiary Profile Cost Total cost as a % of the total personnel expenditure


Number of employees

% of total within salary bands

Total Cost

(R’000)

Average cost per

employee

Band A 12 23 52.17 527.13 43,927.59 0.02 Band B 0 5 0.00 0.00 0.00 0.00 Band D 0 2 0.00 0.00 0.00 0.00 TOTAL 12 30.00 40.00 527.13 43,927.59 0.02 3.9 Foreign Workers

Table 3.9.1 Foreign workers by salary band for the period 1 April 2016 and 31 March 2017 Salary band 01 April 2016 31 March 2017 Change

Number % of total

Number % of total

Number % Change

Highly skilled production (Levels 6-8) 13 100.00 30 100.00 17 100.00 TOTAL 13 100.00 30 100.00 17 100.00 Table 3.9.2 Foreign workers by major occupation for the period 1 April 2016 and 31 March 2017

Major occupation 01 April 2016 31 March 2017 Change Number % of

total Number % of

total Number %

Change Professionals and managers 12 92.31 28 93.33 16 94.12 Social natural technical and medical sciences+supp 1 7.69 2 6.67 1 5.88 TOTAL 13 100.00 30 100.00 17 100.00 3.10 Leave utilisation Table 3.10.1 Sick leave for the period 1 January 2016 to 31 December 2016

Salary band Total days

% Days with

Medical certification

Number of Employees using sick

leave

% of total employees using sick

leave

Average days per employee

Estimated Cost

(R’000)

Lower Skills (Level 1-2)

2913 307 85.99% 9.48 R1 392

Skilled (levels 3-5) 5561 556 80.00% 9.94 R3 713 Highly skilled production (levels 6-8)

4899 565 83.45% 8.67 R5 823

Highly skilled supervision (levels 9 -

1313 148 79.56% 8.87 R2 870


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Critical occupation



% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Food services aids and waiters 7 11 63.64 30.79 4,398.54 Head of department/chief executive officer 0 1 0.00 0.00 0.00 Household and laundry workers 6 27 22.22 33.12 5,520.00 Household food and laundry services related 1 2 50.00 5.54 5,536.95 Housekeepers laundry and related workers 0 2 0.00 0.00 0.00 Human resources & organisat developm & relate prof 4 6 66.67 51.37 12,842.59 Human resources clerks 17 24 70.83 135.82 7,989.56 Human resources related 4 5 80.00 27.38 6,846.08 Library mail and related clerks 7 16 43.75 63.63 9,090.19 Light vehicle drivers 6 19 31.58 36.45 6,075.43 Logistical support personnel 4 4 100.00 52.40 13,099.69 Material-recording and transport clerks 4 10 40.00 43.66 10,914.60 Messengers porters and deliverers 67 252 26.59 290.44 4,334.94 Motor vehicle drivers 1 1 100.00 5.50 5,503.65 Nursing assistants 8 27 29.63 45.83 5,728.37 Other administrat & related clerks and organisers 23 70 32.86 188.35 8,189.34 Other administrative policy and related officers 27 44 61.36 328.22 12,156.27 Other information technology personnel. 4 4 100.00 43.79 10,948.35 Other occupations 0 1 0.00 0.00 0.00 Probation workers 0 3 0.00 0.00 0.00 Professional nurse 5 15 33.33 96.96 19,392.87 Secretaries & other keyboard operating clerks 8 13 61.54 81.06 10,131.99 Security guards 1 13 7.69 4.89 4,885.65 Security officers 53 240 22.08 352.76 6,655.90 Senior managers 2 10 20.00 94.38 47,191.43 Social sciences related 2 7 28.57 27.55 13,775.48 Social sciences supplementary workers 17 84 20.24 114.87 6,757.01 Social work and related professionals 94 416 22.60 1,397.99 14,872.23 Trade related 0 1 0.00 0.00 0.00


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Critical occupation



% of total within

occupation

Total Cost

(R’000)

Average cost per

employee Youth workers 0 19 0.00 0.00 0.00 TOTAL 548 1,916 28.60 6,080.21 11,095.28 Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2016 and 31 March 2017

Salary band

Beneficiary Profile Cost Total cost as a % of the total personnel expenditure


Number of employees

% of total within salary bands

Total Cost

(R’000)

Average cost per

employee

Band A 12 23 52.17 527.13 43,927.59 0.02 Band B 0 5 0.00 0.00 0.00 0.00 Band D 0 2 0.00 0.00 0.00 0.00 TOTAL 12 30.00 40.00 527.13 43,927.59 0.02 3.9 Foreign Workers

Table 3.9.1 Foreign workers by salary band for the period 1 April 2016 and 31 March 2017 Salary band 01 April 2016 31 March 2017 Change

Number % of total

Number % of total

Number % Change

Highly skilled production (Levels 6-8) 13 100.00 30 100.00 17 100.00 TOTAL 13 100.00 30 100.00 17 100.00 Table 3.9.2 Foreign workers by major occupation for the period 1 April 2016 and 31 March 2017

Major occupation 01 April 2016 31 March 2017 Change Number % of

total Number % of

total Number %

Change Professionals and managers 12 92.31 28 93.33 16 94.12 Social natural technical and medical sciences+supp 1 7.69 2 6.67 1 5.88 TOTAL 13 100.00 30 100.00 17 100.00 3.10 Leave utilisation Table 3.10.1 Sick leave for the period 1 January 2016 to 31 December 2016


% Days with



leave


leave


Estimated Cost

(R’000)

Lower Skills (Level 1-2)

2913 307 85.99% 9.48 R1 392

Skilled (levels 3-5) 5561 556 80.00% 9.94 R3 713 Highly skilled production (levels 6-8)

4899 565 83.45% 8.67 R5 823

Highly skilled supervision (levels 9 -

1313 148 79.56% 8.87 R2 870


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% Days with



leave


leave


Estimated Cost

(R’000)

12) Top and Senior management (levels 13-16)

242 20 64.51% 12.10 R969

Total 14898 1596 393.51% 49.06 R14 769 Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2016 to 31 December 2017


% Days with


Number of Employees

using disability

leave

% of total employees

using disability

leave


Estimated Cost

(R’000)

Lower skilled (Levels 1-2)

0 0 0 0 0 0

Skilled (Levels 3-5) 0 0 0 0 0 0

Highly skilled production (Levels 6-8)

0 0 0 0 0 0

Highly skilled supervision (Levels 9-12)

0 0 0 0 0 0

Senior management (Levels 13-16)

0 0 0 0 0 0

Total 0 0 0 0 0 0

Table 3.10.3 Annual Leave for the period 1 January 2016 to 31 December 2016 Salary band Total days

taken Number of Employees

using annual leave

Average per employee

Lower skilled (Levels 1-2) 6800 356 19.10

Skilled Levels 3-5) 15063 715 21.06

Highly skilled production (Levels 6-8) 14348 695 20.64

Highly skilled supervision(Levels 9-12) 4914 202 24.32

Senior management (Levels 13-16) 708 31 22.83

Total 41833 1999 20.92

Table 3.10.4 Capped leave for the period 1 January 2016 to 31 December 2016

Salary band Total days of capped leave taken

Number of Employees

using capped leave

Average number of days taken

per employee

Average capped leave per

employee as on 31 March 2017

Lower skilled (Levels 1-2) 0 0 0 0

Skilled Levels 3-5) 0 0 0 0


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Number of Employees

using capped leave


per employee



Highly skilled production (Levels 6-8) 0 0 0 0

Highly skilled supervision(Levels 9-12)

0 0 0 0

Senior management (Levels 13-16) 0 0 0 0

Total 0 0 0 0 Table 3.10.5 Leave payouts for the period 1 April 2016 and 31 March 2017

Reason Total amount (R’000)

Number of employees

Average per

employee (R’000)

Leave payout for 2016/17 due to non-utilisation of leave for the previous cycle 0 0 0

Capped leave payouts on termination of service for 2016/17 663 14 47 Current leave payout on termination of service for 2016/17 568 26 22 Total 1231 40 30.7 3.11 HIV/AIDS & Health Promotion Programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

Secure Care Centres Annual Workplace HIV drives ‘Know your HIV Status Campaign’ *Matete Matches – 11 participated *Winkie Direko – 28 participated * Thabo M – 39 participated * Total participation in Secure Care Centres is 78 Total of 3 Females and 1 male tested HIV positive and were enrolled on the Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholders (Gems/ Department of Health/ private GP). Officials receive pre and post-test counselling and receive all the necessary information pertaining to their results – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Old Age Homes

Annual Workplace HIV drives ‘Know your HIV Status Campaign’ * Thekolohelong Welfare Centre – 12 participated *Botshabelo Haven – 10 participated * Boiketlong – 15 participated * Total participation in Old Age Homes is 37 Total of 1 tested HIV positive (1 male) and was enrolled on the


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% Days with



leave


leave


Estimated Cost

(R’000)

12) Top and Senior management (levels 13-16)

242 20 64.51% 12.10 R969

Total 14898 1596 393.51% 49.06 R14 769 Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2016 to 31 December 2017


% Days with


Number of Employees

using disability

leave

% of total employees

using disability

leave


Estimated Cost

(R’000)

Lower skilled (Levels 1-2)

0 0 0 0 0 0

Skilled (Levels 3-5) 0 0 0 0 0 0

Highly skilled production (Levels 6-8)

0 0 0 0 0 0

Highly skilled supervision (Levels 9-12)

0 0 0 0 0 0

Senior management (Levels 13-16)

0 0 0 0 0 0

Total 0 0 0 0 0 0

Table 3.10.3 Annual Leave for the period 1 January 2016 to 31 December 2016 Salary band Total days

taken Number of Employees

using annual leave

Average per employee

Lower skilled (Levels 1-2) 6800 356 19.10

Skilled Levels 3-5) 15063 715 21.06

Highly skilled production (Levels 6-8) 14348 695 20.64

Highly skilled supervision(Levels 9-12) 4914 202 24.32

Senior management (Levels 13-16) 708 31 22.83

Total 41833 1999 20.92

Table 3.10.4 Capped leave for the period 1 January 2016 to 31 December 2016


Number of Employees

using capped leave


per employee



Lower skilled (Levels 1-2) 0 0 0 0

Skilled Levels 3-5) 0 0 0 0


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Number of Employees

using capped leave


per employee



Highly skilled production (Levels 6-8) 0 0 0 0

Highly skilled supervision(Levels 9-12)

0 0 0 0

Senior management (Levels 13-16) 0 0 0 0

Total 0 0 0 0 Table 3.10.5 Leave payouts for the period 1 April 2016 and 31 March 2017

Reason Total amount (R’000)

Number of employees

Average per

employee (R’000)

Leave payout for 2016/17 due to non-utilisation of leave for the previous cycle 0 0 0

Capped leave payouts on termination of service for 2016/17 663 14 47 Current leave payout on termination of service for 2016/17 568 26 22 Total 1231 40 30.7 3.11 HIV/AIDS & Health Promotion Programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

Secure Care Centres Annual Workplace HIV drives ‘Know your HIV Status Campaign’ *Matete Matches – 11 participated *Winkie Direko – 28 participated * Thabo M – 39 participated * Total participation in Secure Care Centres is 78 Total of 3 Females and 1 male tested HIV positive and were enrolled on the Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholders (Gems/ Department of Health/ private GP). Officials receive pre and post-test counselling and receive all the necessary information pertaining to their results – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Old Age Homes

Annual Workplace HIV drives ‘Know your HIV Status Campaign’ * Thekolohelong Welfare Centre – 12 participated *Botshabelo Haven – 10 participated * Boiketlong – 15 participated * Total participation in Old Age Homes is 37 Total of 1 tested HIV positive (1 male) and was enrolled on the


Free State Province

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Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholder (Gems)/ Departmentt of Health/ private GP. Officials receive pre and post-test counselling and receive all the necessary information pertaining to their status – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Shift workers A total of 115 shift workers were reached through HIV Testing workplace drive. Departmental pamphlet on shift work was also disseminated.

Migrant Professional staff

No segregation was done for this category; professional staffs were part of the entire total of staff that took part in the drive in their respective offices.

Officials who travel extensively

No segregation was done for this category; officials who travel extensively were part of the entire total of staff that took part in the drive in their respective offices. Those who were not in their offices on the scheduled date of the drive were allowed to take part in other drives in other offices – depending on their availability.

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes

Question Yes No Details, if yes

1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

✓ Yes

Mr W. Linstrom- Chief Director Corporate Services

2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

✓ Yes

There is a dedicated Employee Health and Wellness Unit and specific staff members responsible for promotion of Health and Wellbeing Programmes within the Department. Four employees are currently responsible implementation of Expenditure for Wellness programme for the entire Province for 2016/17 amounted to R177 618.71

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.

Yes

✓

- HIV and Aids Workplace Programme (HIV Counselling and Testing and Tb screening)

- Health Screenings and Education Programme (Eye Testing, Cancer screening/ awareness, Chronic diseases/ lifestyle diseases screenings, etc.)

- Wellness Management Programme (Counselling, Financial, Spiritual and Sports and Recreational activities) See approved Wellness Fair Schedule 2016/17


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4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

✓ Yes E. Mokhotsoa, M. Tlali, T. Moeketsi, M. Mohotloane, M. Lamani, T. Thakeng, M. Puso, M. Rantsane, T. Mokoena, S. Mile, M. Putsoedi, P. Malakoane, L. Mashiloane, S. Leaha, T. Matlala, T. Khiba, T. Ntsele, L. Matlhoko, M. Ndumo, M. Moahloli, I. Nkhereanye, L. Mokhobo, M. Finger, S. Botha, l. Booi, D. Khisipe, T. Nzula, S. Mogoera, N. Miya, T. Lephuthing, M. Lecholo, M. Kotola, M. Radebe, P. Melane, K. Bogopa, D. Motaung, P. Mokoena, M. Komako, M. Matsuma, N. Seiso, D. Moleme, M. Lebusho, M. Rahlaho, M. Mooi, M. Mohanoe, T. Maine, L. Dlamini, L lemoen, L. Motleleng, K. Mnqibisa, M. Majoro

5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.

✓ Yes The department has the workplace HIV and Aids, STI and TB Management Policy recently reviewed. Labour Relations, 1995 (Act no 66 of 1995) Employment Equity Act, 1998 (Act no 55 of 1998) Basic Conditions of Employment Act (Act no 75 of 1997) Promotion of Equity and Prevention of Unfair Discrimination Act, 2000 (Act no 4 of 2000) Public Service Regulation Act, 1998 (Act no 131 of 1998)

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

✓ Yes Liaison with relevant key partners to accelerate access to treatment for those officials clinically eligible for treatment with low CD4 count/ deteriorating health status. Through electronic messages/ dialogue sessions, reduce stigma and discrimination and monitor interventions year after year in accordance with HIV and Aids Policy & STI NSP 2012-2016. Wellness Unit within the department also provides prevention programmes and strategies that address social barriers and sustain health and wellness of the employees and subsequently increase the protection of human rights

7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have achieved.

✓ Yes Over the years the Wellness Unit has conducted HCT in the workplace and participation was as follows (The purpose is to contribute towards the National Strategy of strengthening the prevention of new infections through regular workplace HCT campaigns (encouraging more and more people to take part in the Know Your Status National Drive’ and through Behaviour Change Communication):


Free State Province

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Disease Management Programme with Gems. All information including particulars of the employees is confidential. Counselling, disclosure and support is provided internally or by our stakeholder (Gems)/ Departmentt of Health/ private GP. Officials receive pre and post-test counselling and receive all the necessary information pertaining to their status – whether negative or positive. More and more officials are taking part in the Know Your Status Campaign within the workplace.

Shift workers A total of 115 shift workers were reached through HIV Testing workplace drive. Departmental pamphlet on shift work was also disseminated.

Migrant Professional staff

No segregation was done for this category; professional staffs were part of the entire total of staff that took part in the drive in their respective offices.

Officials who travel extensively

No segregation was done for this category; officials who travel extensively were part of the entire total of staff that took part in the drive in their respective offices. Those who were not in their offices on the scheduled date of the drive were allowed to take part in other drives in other offices – depending on their availability.

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes

Question Yes No Details, if yes

1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

✓ Yes

Mr W. Linstrom- Chief Director Corporate Services

2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

✓ Yes

There is a dedicated Employee Health and Wellness Unit and specific staff members responsible for promotion of Health and Wellbeing Programmes within the Department. Four employees are currently responsible implementation of Expenditure for Wellness programme for the entire Province for 2016/17 amounted to R177 618.71

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.

Yes

✓

- HIV and Aids Workplace Programme (HIV Counselling and Testing and Tb screening)

- Health Screenings and Education Programme (Eye Testing, Cancer screening/ awareness, Chronic diseases/ lifestyle diseases screenings, etc.)

- Wellness Management Programme (Counselling, Financial, Spiritual and Sports and Recreational activities) See approved Wellness Fair Schedule 2016/17


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4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

✓ Yes E. Mokhotsoa, M. Tlali, T. Moeketsi, M. Mohotloane, M. Lamani, T. Thakeng, M. Puso, M. Rantsane, T. Mokoena, S. Mile, M. Putsoedi, P. Malakoane, L. Mashiloane, S. Leaha, T. Matlala, T. Khiba, T. Ntsele, L. Matlhoko, M. Ndumo, M. Moahloli, I. Nkhereanye, L. Mokhobo, M. Finger, S. Botha, l. Booi, D. Khisipe, T. Nzula, S. Mogoera, N. Miya, T. Lephuthing, M. Lecholo, M. Kotola, M. Radebe, P. Melane, K. Bogopa, D. Motaung, P. Mokoena, M. Komako, M. Matsuma, N. Seiso, D. Moleme, M. Lebusho, M. Rahlaho, M. Mooi, M. Mohanoe, T. Maine, L. Dlamini, L lemoen, L. Motleleng, K. Mnqibisa, M. Majoro

5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.

✓ Yes The department has the workplace HIV and Aids, STI and TB Management Policy recently reviewed. Labour Relations, 1995 (Act no 66 of 1995) Employment Equity Act, 1998 (Act no 55 of 1998) Basic Conditions of Employment Act (Act no 75 of 1997) Promotion of Equity and Prevention of Unfair Discrimination Act, 2000 (Act no 4 of 2000) Public Service Regulation Act, 1998 (Act no 131 of 1998)

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

✓ Yes Liaison with relevant key partners to accelerate access to treatment for those officials clinically eligible for treatment with low CD4 count/ deteriorating health status. Through electronic messages/ dialogue sessions, reduce stigma and discrimination and monitor interventions year after year in accordance with HIV and Aids Policy & STI NSP 2012-2016. Wellness Unit within the department also provides prevention programmes and strategies that address social barriers and sustain health and wellness of the employees and subsequently increase the protection of human rights

7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have achieved.

✓ Yes Over the years the Wellness Unit has conducted HCT in the workplace and participation was as follows (The purpose is to contribute towards the National Strategy of strengthening the prevention of new infections through regular workplace HCT campaigns (encouraging more and more people to take part in the Know Your Status National Drive’ and through Behaviour Change Communication):


Free State Province

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2009/10 - 236 (participated in the HCT campaign) 2010/11 - 344 2011/12 - 494 2012/13 – 256 (some data was not received from Gems) 2013/14 - 428 2014/15 - 438 2015/16 - 457 2016/17 – 470 (The event that was scheduled for Lejweleputswa District did not take place due to an Industrial Strike taking place in March 2017)

More and more officials have also developed a habit of vising their GP’s for annual health check-ups which include HIV testing which is commendable.

8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.

✓ Yes The following tools are utilised to assess impact * MPAT tool * Annual Systems Monitoring Tool * Approved Policies (HIV and HPM) * M&E plan for Health and Productivity Management * Operational Plans (HIV & HPM) * Quarterly reports – internally, OTP & DPSA * MTEF Annual Performance Plan * Annual Audit Reports Indicators include among others the following: • No of employees utilising testing for HIV

annually • No of employees testing HIV positive • No of employees registered for disease

management programme • No of programmes on reduction of

stigma and discrimination • Risk assessments to measure Knowledge

and attitude towards observation of Universal Infection control in addressing risk management and safety priorities in the workplace.

3.12 Labour Relations

Table 3.12.1 Collective agreements for the period 1 April 2016 and 31 March 2017

Total number of Collective agreements None

Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 2016 and 31 March 2017

Outcomes of disciplinary hearings Number % of total


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Correctional counselling 0

Verbal warning 0

Written warning 02

Final written warning 06

Suspended without pay 0

Fine 0

Demotion 0

Dismissal 03

Not guilty 0

Case withdrawn 08

Total 19

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2016 and 31 March 2017

Type of misconduct Number % of total Absenteeism 05 Drunk on duty 02 Insubordination 03 Negligence 01 Failure to declare 01 Abscondment 03 Misuse of state vehicle 01 Total 16 Table 3.12.4 Grievances logged for the period 1 April 2016 and 31 March 2017 Grievances Number % of Total Number of grievances resolved 49 Number of grievances not resolved 4 Total number of grievances lodged 53 Table 3.12.5 Disputes logged with Councils for the period 1 April 2016 and 31 March 2017 Disputes Number % of Total Number of disputes upheld 04

Number of disputes dismissed 02

Total number of disputes lodged 19

Table 3.12.6 Strike actions for the period 1 April 2016 and 31 March 2017 Total number of persons working days lost None Total costs working days lost None

Amount recovered as a result of no work no pay (R’000) None

Table 3.12.7 Precautionary suspensions for the period 1 April 2016 and 31 March 2017 Number of people suspended 05 Number of people whose suspension exceeded 30 days 05 Average number of days suspended 205 Days Cost of suspension(R’000) R250 881.64


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2009/10 - 236 (participated in the HCT campaign) 2010/11 - 344 2011/12 - 494 2012/13 – 256 (some data was not received from Gems) 2013/14 - 428 2014/15 - 438 2015/16 - 457 2016/17 – 470 (The event that was scheduled for Lejweleputswa District did not take place due to an Industrial Strike taking place in March 2017)

More and more officials have also developed a habit of vising their GP’s for annual health check-ups which include HIV testing which is commendable.

8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.

✓ Yes The following tools are utilised to assess impact * MPAT tool * Annual Systems Monitoring Tool * Approved Policies (HIV and HPM) * M&E plan for Health and Productivity Management * Operational Plans (HIV & HPM) * Quarterly reports – internally, OTP & DPSA * MTEF Annual Performance Plan * Annual Audit Reports Indicators include among others the following: • No of employees utilising testing for HIV

annually • No of employees testing HIV positive • No of employees registered for disease

management programme • No of programmes on reduction of

stigma and discrimination • Risk assessments to measure Knowledge

and attitude towards observation of Universal Infection control in addressing risk management and safety priorities in the workplace.

3.12 Labour Relations

Table 3.12.1 Collective agreements for the period 1 April 2016 and 31 March 2017

Total number of Collective agreements None

Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 2016 and 31 March 2017

Outcomes of disciplinary hearings Number % of total


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Correctional counselling 0

Verbal warning 0

Written warning 02

Final written warning 06

Suspended without pay 0

Fine 0

Demotion 0

Dismissal 03

Not guilty 0

Case withdrawn 08

Total 19

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2016 and 31 March 2017

Type of misconduct Number % of total Absenteeism 05 Drunk on duty 02 Insubordination 03 Negligence 01 Failure to declare 01 Abscondment 03 Misuse of state vehicle 01 Total 16 Table 3.12.4 Grievances logged for the period 1 April 2016 and 31 March 2017 Grievances Number % of Total Number of grievances resolved 49 Number of grievances not resolved 4 Total number of grievances lodged 53 Table 3.12.5 Disputes logged with Councils for the period 1 April 2016 and 31 March 2017 Disputes Number % of Total Number of disputes upheld 04

Number of disputes dismissed 02

Total number of disputes lodged 19

Table 3.12.6 Strike actions for the period 1 April 2016 and 31 March 2017 Total number of persons working days lost None Total costs working days lost None

Amount recovered as a result of no work no pay (R’000) None

Table 3.12.7 Precautionary suspensions for the period 1 April 2016 and 31 March 2017 Number of people suspended 05 Number of people whose suspension exceeded 30 days 05 Average number of days suspended 205 Days Cost of suspension(R’000) R250 881.64


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3.13 Skills development

This section highlights the efforts of the department with regard to skills development. Table 3.13.1 Training needs identified for the period 1 April 2016 and 31 March 2017


Gender Number of employees

as at 1 April 2016

Training needs identified at start of the reporting period

Learnerships Skills Programmes

& other short

courses

Other forms of training

Total

Legislators, senior officials and managers

Female 0 0 54 0 0 Male 0 0 37 0 0

Professionals Female 0 0 403 0 0 Male 0 0 150 0 0


Female 0 0 221 0 0 Male 0 0 84 0 0

Clerks Female 0 0 47 0 0 Male 0 0 13 0 0


Female 0 0 36 0 0 Male 0 0 87 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0


Female 0 0 6 0 0 Male

0 0 14 0 0 Elementary occupations

Female 0 0 27 0 0 Male 0 0 12 0 0

Sub Total Female 0 0 0 0 0 Male 0 0 0 0 0

Total 0 0 1191 0 0 Table 3.13.2 Training provided for the period 1 April 2016 and 31 March 2017



as at 1 April 2016

Training provided within the reporting period Learnerships Skills

Programmes & other short

courses


Total



0 0 2 0 0 Professionals Female 0 0 58 0 0

Male 0 0 22 0 0 Technicians and associate professionals


0 0 30 0 0 Clerks Female 0 0 26 0 0

Male 0 0 7 0 0


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as at 1 April 2016



courses


Total


Female 0 0 6 0 0 Male 0 0 8 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0




Female 0 0 0 0 0 Male 0 0 27 0 0


Total 0 0 274 0 0 3.14 Injury on duty

The following tables provide basic information on injury on duty. Table 3.14.1 Injury on duty for the period 1 April 2016 and 31 March 2017

Nature of injury on duty Number % of total Required basic medical attention only 0 0 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 0 0 Total 0 0 3.15 Utilisation of Consultants Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2016 and 31 March 2017

Project title Total number of consultants that worked on project

Duration (work days)

Contract value in

Rand NPO Management Reform (KPMG (Pty)Ltd

2 Project Leaders and 6 Assistants (8)

18 Months (April 2016- September 2017)

R5,2m

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2016 and 31 March 2017

Project title Percentage ownership by HDI groups

Percentage management by HDI

groups

Number of consultants from HDI groups that work on the project

NPO Management Reform


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3.13 Skills development

This section highlights the efforts of the department with regard to skills development. Table 3.13.1 Training needs identified for the period 1 April 2016 and 31 March 2017



as at 1 April 2016

Training needs identified at start of the reporting period

Learnerships Skills Programmes

& other short

courses


Total


Female 0 0 54 0 0 Male 0 0 37 0 0

Professionals Female 0 0 403 0 0 Male 0 0 150 0 0


Female 0 0 221 0 0 Male 0 0 84 0 0

Clerks Female 0 0 47 0 0 Male 0 0 13 0 0


Female 0 0 36 0 0 Male 0 0 87 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0




Female 0 0 27 0 0 Male 0 0 12 0 0


Total 0 0 1191 0 0 Table 3.13.2 Training provided for the period 1 April 2016 and 31 March 2017



as at 1 April 2016



courses


Total



0 0 2 0 0 Professionals Female 0 0 58 0 0

Male 0 0 22 0 0 Technicians and associate professionals


0 0 30 0 0 Clerks Female 0 0 26 0 0

Male 0 0 7 0 0


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as at 1 April 2016



courses


Total


Female 0 0 6 0 0 Male 0 0 8 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0


Female 0 0 0 0 0 Male 0 0 0 0 0




Female 0 0 0 0 0 Male 0 0 27 0 0


Total 0 0 274 0 0 3.14 Injury on duty

The following tables provide basic information on injury on duty. Table 3.14.1 Injury on duty for the period 1 April 2016 and 31 March 2017

Nature of injury on duty Number % of total Required basic medical attention only 0 0 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 0 0 Total 0 0 3.15 Utilisation of Consultants Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2016 and 31 March 2017

Project title Total number of consultants that worked on project

Duration (work days)

Contract value in

Rand NPO Management Reform (KPMG (Pty)Ltd

2 Project Leaders and 6 Assistants (8)

18 Months (April 2016- September 2017)

R5,2m

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2016 and 31 March 2017



groups


NPO Management Reform


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Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2016 and 31 March 2017

Project title Total Number of consultants that worked

on project

Duration (Work days)

Donor and contract value in Rand

None

Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2016 and 31 March 2017



groups


None

3.16 Severance Packages

Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2016 and 31 March 2017

Salary band Number of applications

received

Number of applications referred to the MPSA

Number of applications supported by MPSA

Number of packages approved

by department

Lower skilled (Levels 1-2) 0 0 0 0 Skilled Levels 3-5) 0 0 0 0 Highly skilled production (Levels 6-8) 0 0 0 0 Highly skilled supervision(Levels 9-12) 0 0 0 0 Senior management (Levels 13-16) 0 0 0 0 Total 0 0 0 0


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PART E: FINANCIAL INFORMATION


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Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2016 and 31 March 2017

Project title Total Number of consultants that worked

on project

Duration (Work days)

Donor and contract value in Rand

None

Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2016 and 31 March 2017



groups


None

3.16 Severance Packages

Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2016 and 31 March 2017

Salary band Number of applications

received

Number of applications referred to the MPSA

Number of applications supported by MPSA

Number of packages approved

by department

Lower skilled (Levels 1-2) 0 0 0 0 Skilled Levels 3-5) 0 0 0 0 Highly skilled production (Levels 6-8) 0 0 0 0 Highly skilled supervision(Levels 9-12) 0 0 0 0 Senior management (Levels 13-16) 0 0 0 0 Total 0 0 0 0


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PART E: FINANCIAL INFORMATION


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1. REPORT OF THE AUDITOR GENERAL

Report of the auditor-general to the Free State Legislature on vote no. 7: Department of Social Development

Report on the audit of the financial statements

Opinion 1. I have audited the financial statements of the Department of Social Development

set out on pages 104 to 253, which comprise the appropriation statement, the statement of financial position as at 31 March 2017, the statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Social Development as at 31 March 2017, and its financial performance and cash flows for the year then ended in accordance with the requirements of the Modified Cash Standard (MCS) prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act, 2016 (Act No. 3 of 2016) (DoRA).

Basis for opinion 3. I conducted my audit in accordance with the International Standards on Auditing

(ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of my report.

4. I am independent of the department in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants(IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Material uncertainty related to going concern 6. I draw attention to note 12 to the financial statements, which indicates that the

department’s funds to be surrendered, accruals and payables not recognised exceed the available cash balance. These events or conditions, as disclosed in


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note 12 to the financial statements, may cause significant doubt on the department’s ability to meet its financial obligations as they fall due and its achievement of service delivery objectives as outlined in the annual performance plan. My opinion is not modified in respect of this matter.

Emphasis of matters 7. I draw attention to the matters below. My opinion is not modified in respect of these

matters.

Irregular expenditure 8. As disclosed in note 31 to the financial statements, irregular expenditure of R2 174

000 (2016: R2 188 000) was incurred due deviations which did not comply with the provisions in the supply chain management (SCM) requirements and procurement of services which were not provided in a transversal contract. In addition, the full extent of irregular expenditure is still in the process of being determined.

Uncertainty relating to the future outcome of industrial action 9. As disclosed in note 25.2 the department may recover employee costs incurred

during industrial action that took place in March and April 2017. The ultimate outcome of the matter cannot presently be determined and no provision for any receivable that may result has been made in the financial statements.

Responsibilities of the accounting officer for the financial statements 10. The accounting officer is responsible for the preparation and fair presentation of the

financial statements in accordance with the MCS and the requirements of the PFMA and DoRA and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

11. In preparing the financial statements, the accounting officer is responsible for assessing the Department of Social Development’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless there is an intention either to liquidate the department or to cease operations, or there is no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements 12. My objectives are to obtain reasonable assurance about whether the financial

statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance


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1. REPORT OF THE AUDITOR GENERAL

Report of the auditor-general to the Free State Legislature on vote no. 7: Department of Social Development

Report on the audit of the financial statements

Opinion 1. I have audited the financial statements of the Department of Social Development

set out on pages 104 to 253, which comprise the appropriation statement, the statement of financial position as at 31 March 2017, the statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Social Development as at 31 March 2017, and its financial performance and cash flows for the year then ended in accordance with the requirements of the Modified Cash Standard (MCS) prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act, 2016 (Act No. 3 of 2016) (DoRA).

Basis for opinion 3. I conducted my audit in accordance with the International Standards on Auditing

(ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of my report.

4. I am independent of the department in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants(IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Material uncertainty related to going concern 6. I draw attention to note 12 to the financial statements, which indicates that the

department’s funds to be surrendered, accruals and payables not recognised exceed the available cash balance. These events or conditions, as disclosed in


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note 12 to the financial statements, may cause significant doubt on the department’s ability to meet its financial obligations as they fall due and its achievement of service delivery objectives as outlined in the annual performance plan. My opinion is not modified in respect of this matter.

Emphasis of matters 7. I draw attention to the matters below. My opinion is not modified in respect of these

matters.

Irregular expenditure 8. As disclosed in note 31 to the financial statements, irregular expenditure of R2 174

000 (2016: R2 188 000) was incurred due deviations which did not comply with the provisions in the supply chain management (SCM) requirements and procurement of services which were not provided in a transversal contract. In addition, the full extent of irregular expenditure is still in the process of being determined.

Uncertainty relating to the future outcome of industrial action 9. As disclosed in note 25.2 the department may recover employee costs incurred

during industrial action that took place in March and April 2017. The ultimate outcome of the matter cannot presently be determined and no provision for any receivable that may result has been made in the financial statements.

Responsibilities of the accounting officer for the financial statements 10. The accounting officer is responsible for the preparation and fair presentation of the

financial statements in accordance with the MCS and the requirements of the PFMA and DoRA and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

11. In preparing the financial statements, the accounting officer is responsible for assessing the Department of Social Development’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless there is an intention either to liquidate the department or to cease operations, or there is no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements 12. My objectives are to obtain reasonable assurance about whether the financial

statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance


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is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

13. A further description of my responsibilities for the audit of the financial statements is included in the annexure to the auditor’s report.

Report on the audit of the annual performance report

Introduction and scope 14. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004)

(PAA) and the general notice issued in terms thereof. I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

15. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

16. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2017:

Programmes Pages in the annual performance report

Programme 2: social welfare services 32 – 36

Programme 3: children and families 36 – 40

Programme 5: research and development 45 - 51

17. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved


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performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

18. The material findings in respect of the usefulness and reliability of the selected programmes are as follows:

Programme 2: social welfare servicesVarious indicators

19. The reported achievement was misstated as the evidence provided did not agree withthe reported achievements as follows:

Indicator Reported achievement

Audited value

Number of persons with disabilities accessing services in funded protective workshops 831 930

Number of persons with disabilities funded in protective workshops 796 679

Number of beneficiaries receiving psychosocial support services 6 182 31 256

Programme 3: children and familiesNumber of children awaiting foster care placement

20. The reported achievement for 1 173 children awaiting foster care placement was misstated as the evidence provided indicated 659 and not 2 823 as reported.

Various indicators

21. I was unable to obtain sufficient appropriate audit evidence for the reported achievements. This was due to the unavailability of up-to-date information for early childhood development (ECD). I was unable to confirm the reported achievements by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements as follows:


Number of fully registered ECD centres 275

Number of fully registered ECD programmes 794

Number of conditionally registered ECD centres 1 372

Number of conditionally registered ECD programmes 1 372

Number of children accessing registered ECD programmes 101 873


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is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

13. A further description of my responsibilities for the audit of the financial statements is included in the annexure to the auditor’s report.

Report on the audit of the annual performance report

Introduction and scope 14. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004)

(PAA) and the general notice issued in terms thereof. I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

15. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

16. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2017:

Programmes Pages in the annual performance report

Programme 2: social welfare services 32 – 36

Programme 3: children and families 36 – 40

Programme 5: research and development 45 - 51

17. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved


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performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

18. The material findings in respect of the usefulness and reliability of the selected programmes are as follows:

Programme 2: social welfare servicesVarious indicators

19. The reported achievement was misstated as the evidence provided did not agree withthe reported achievements as follows:


Audited value

Number of persons with disabilities accessing services in funded protective workshops 831 930

Number of persons with disabilities funded in protective workshops 796 679

Number of beneficiaries receiving psychosocial support services 6 182 31 256

Programme 3: children and familiesNumber of children awaiting foster care placement

20. The reported achievement for 1 173 children awaiting foster care placement was misstated as the evidence provided indicated 659 and not 2 823 as reported.

Various indicators

21. I was unable to obtain sufficient appropriate audit evidence for the reported achievements. This was due to the unavailability of up-to-date information for early childhood development (ECD). I was unable to confirm the reported achievements by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements as follows:


Number of fully registered ECD centres 275

Number of fully registered ECD programmes 794

Number of conditionally registered ECD centres 1 372

Number of conditionally registered ECD programmes 1 372

Number of children accessing registered ECD programmes 101 873


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Number of subsidised children accessing registered ECDprogrammes

48 396

Number of ECD practitioners in registered ECD programmes 4 618

Programme 5: research and development

Various indicators

22. The reported achievement was misstated as the evidence provided did not agree with the reported achievements as follows:


Audited value

Number of people benefitting from poverty

reduction initiatives

2 228 3 589

Number of households accessing food through

DSD food security programmes

7 474 17 813


12 676 28 627

Other matters 23. I draw attention to the matters below:

Achievement of planned targets 24. Refer to the annual performance report on pages 29 to 51 for information on the

achievement of planned targets for the year and explanations provided for the over-and underachievement of a significant number of targets. This information should be considered in the context of the material findings on the reliability of the reported performance information in paragraphs 19 to 22 of this report.

Adjustment of material misstatements 25. I identified material misstatements in the annual performance report submitted for

auditing. These material misstatements were on the reported performance information of programme 2: social welfare services, programme 3: children and families and programme 5: research and development. As management subsequently corrected only some of the misstatements, I raised material findings on the reliability of the reported performance information.


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Report on audit of compliance with legislation

Introduction and scope 26. In accordance with the PAA and the general notice issued in terms thereof I have a

responsibility to report material findings on the compliance of the department with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance.

27. The material findings in respect of the compliance criteria for the applicable subject matters are as follows:

Expenditure management 28. Effective steps were not taken to prevent irregular expenditure amounting to

R2 174 000 as disclosed in note 31 to the financial statements, as required by section 38(1)(c)(ii) of the PFMA and treasury regulation 9.1.1.

Transfer payments 29. Appropriate measures were not maintained to ensure that transfers and subsidies to

entities were applied for their intended purposes, as required by treasury regulation 8.4.1.

Other information

30. The Department of Social Development’s accounting officer is responsible for the other information. The other information comprises the information included in the annual report. The other information does not include the financial statements, the auditor’s report thereon and those selected programmes presented in the annual performance report that have been specifically reported on in the auditor’s report.

31. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

32. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated. If, based on the work I have performed on the other information obtained prior to the date of this auditor’s report, I conclude that there is a material misstatement of this other information, I am required to report that fact. I have nothing to report in this regard.


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Number of subsidised children accessing registered ECDprogrammes

48 396

Number of ECD practitioners in registered ECD programmes 4 618

Programme 5: research and development

Various indicators

22. The reported achievement was misstated as the evidence provided did not agree with the reported achievements as follows:


Audited value

Number of people benefitting from poverty

reduction initiatives

2 228 3 589

Number of households accessing food through

DSD food security programmes

7 474 17 813


12 676 28 627

Other matters 23. I draw attention to the matters below:

Achievement of planned targets 24. Refer to the annual performance report on pages 29 to 51 for information on the

achievement of planned targets for the year and explanations provided for the over-and underachievement of a significant number of targets. This information should be considered in the context of the material findings on the reliability of the reported performance information in paragraphs 19 to 22 of this report.

Adjustment of material misstatements 25. I identified material misstatements in the annual performance report submitted for

auditing. These material misstatements were on the reported performance information of programme 2: social welfare services, programme 3: children and families and programme 5: research and development. As management subsequently corrected only some of the misstatements, I raised material findings on the reliability of the reported performance information.


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Report on audit of compliance with legislation

Introduction and scope 26. In accordance with the PAA and the general notice issued in terms thereof I have a

responsibility to report material findings on the compliance of the department with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance.

27. The material findings in respect of the compliance criteria for the applicable subject matters are as follows:

Expenditure management 28. Effective steps were not taken to prevent irregular expenditure amounting to

R2 174 000 as disclosed in note 31 to the financial statements, as required by section 38(1)(c)(ii) of the PFMA and treasury regulation 9.1.1.

Transfer payments 29. Appropriate measures were not maintained to ensure that transfers and subsidies to

entities were applied for their intended purposes, as required by treasury regulation 8.4.1.

Other information

30. The Department of Social Development’s accounting officer is responsible for the other information. The other information comprises the information included in the annual report. The other information does not include the financial statements, the auditor’s report thereon and those selected programmes presented in the annual performance report that have been specifically reported on in the auditor’s report.

31. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

32. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated. If, based on the work I have performed on the other information obtained prior to the date of this auditor’s report, I conclude that there is a material misstatement of this other information, I am required to report that fact. I have nothing to report in this regard.


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Internal control deficiencies

33. I considered internal control relevant to my audit of the financial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance thereon. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on compliance with legislation included in this report.

34. The department experienced a change of leadership and management during the year. The resulting instability delayed the improvement in monitoring transfers to non-profit organisations.

35. The vacancies within the finance and SCM units also reduced the efficiency of internal controls to prevent deficiencies in procurement processes.

36. The processes to collate and count evidence that supported annual performance were not implemented sufficiently to prevent errors.

Bloemfontein

31 July 2017


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2. ANNUAL FINANCIAL STATEMENTS

ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF SOCIAL DEVELOPMENT

For the year ended 31 March 2017


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- 103 -

Internal control deficiencies

33. I considered internal control relevant to my audit of the financial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance thereon. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on compliance with legislation included in this report.

34. The department experienced a change of leadership and management during the year. The resulting instability delayed the improvement in monitoring transfers to non-profit organisations.

35. The vacancies within the finance and SCM units also reduced the efficiency of internal controls to prevent deficiencies in procurement processes.

36. The processes to collate and count evidence that supported annual performance were not implemented sufficiently to prevent errors.

Bloemfontein

31 July 2017


Free State Province

- 104 -

2. ANNUAL FINANCIAL STATEMENTS

ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF SOCIAL DEVELOPMENT

For the year ended 31 March 2017

DEPARTMENT OF SOCIAL DEVELOPMENTVOTE 7

ANNUAL FINANCIAL STATEMENTSfor the year ended 31 March 2017

105

Table of Contents

Appropriation Statement 104

Notes to the Appropriation Statement 165

Statement of Financial Performance 168

Statement of Financial Position 170

Statement of Changes in Net Assets 172

Cash Flow Statement 173

Notes to the Annual Financial Statements (including Accounting policies) 183

Annexures 252

Appropriation Statement 106 Notes to the Appropriation Statement 167 Statement of Financial Performance 170 Statement of Financial Position 172 Statement of Changes in Net Assets 174 Cash Flow Statement 175 Notes to the Annual Financial Statements (including Accounting policies) 185 Annexures 254


ANNUAL FINANCIAL STATEMENTSfor the year ended 31 March 2017

105

Table of Contents

Appropriation Statement 104

Notes to the Appropriation Statement 165

Statement of Financial Performance 168

Statement of Financial Position 170

Statement of Changes in Net Assets 172

Cash Flow Statement 173

Notes to the Annual Financial Statements (including Accounting policies) 183

Annexures 252

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4 22

6 2

200

(94)

6 33

2 6

962

(630

)10

9.9%

4 07

6 3

931

DEPARTMENTOF SOCIAL DEVELOPMENTVOTE 7

NOTES TO THE APPROPRIATION STATEMENTfor the year ended 31 March 2017

Free State: Department of Social Development- 167 -

1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final Appropriation

R’000

Actual Expenditure

R’000

Variance

R’000

Variance as a % of Final

AppropriationR’000

1.Administration 243 712 243 712 0 0%

The expenditure is on par with the benchmark.

2.Social Welfare Services 190 445 190 116 329 0%

The expenditure is on par with the benchmark.

3.Children and Families 409 560 402 644 6 916 2%

The expenditure is 2% below the benchmark.

4.Restorative Services 160 949 121 957 38 992 24%

SUBSTANCE ABUSE TREATMENT GRANT (73%)• Under spending due to earthworks that were more challenging than the contractor anticipated, labour unrest and interference by the community.

5.Development and Research 132 448 132 325 122 0%

SOCIAL SECTOR EPWP INCENTIVE GRANT (100%)




4.2 Per economic classification Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

AppropriationR’000 R’000 R’000 R’000

Current paymentsCompensation of employees 570 232 566 444 3 786 1%Goods and services 82 861 83 043 (182) 0%Interest and rent on land

Transfers and subsidiesProvinces and municipalitiesDepartmental agencies and accounts

40 37 3 8%

Higher education institutionsPublic corporations and private enterprisesForeign governments and international organisationsNon-profit institutions 416 952 411 378 5 574 1%Households 1 354 1 356 (2) 0%

Payments for capital assetsBuildings and other fixed structures

53 500 14 565 38 935 73%

Machinery and equipment 12 176 11 116 1 060 9%Heritage assetsSpecialised military assetsBiological assetsLand and subsoil assetsIntangible assets

Payments for financial assets 2 815 (2 815)

Goods & Services (100%)The expenditure is on par.Non Profit Institutions (100%)The expenditure is 1% below the benchmark.Households (100%)The expenditure is on par.Payment for Capital Assets (39.1%)Under spending on Buildings and Other Fixed Structures due to earthworks that were more challenging than the contractor anticipated, labour unrest and interference by the community.




4.2 Per economic classification Final Appropriation

Actual Expenditure



Current paymentsCompensation of employees 570 232 566 444 3 786 1%Goods and services 82 861 83 043 (182) 0%Interest and rent on land

Transfers and subsidiesProvinces and municipalitiesDepartmental agencies and accounts

40 37 3 8%

Higher education institutionsPublic corporations and private enterprisesForeign governments and international organisationsNon-profit institutions 416 952 411 378 5 574 1%Households 1 354 1 356 (2) 0%

Payments for capital assetsBuildings and other fixed structures

53 500 14 565 38 935 73%

Machinery and equipment 12 176 11 116 1 060 9%Heritage assetsSpecialised military assetsBiological assetsLand and subsoil assetsIntangible assets

Payments for financial assets 2 815 (2 815)

Goods & Services (100%)The expenditure is on par.Non Profit Institutions (100%)The expenditure is 1% below the benchmark.Households (100%)The expenditure is on par.Payment for Capital Assets (39.1%)Under spending on Buildings and Other Fixed Structures due to earthworks that were more challenging than the contractor anticipated, labour unrest and interference by the community.




4.3 Per conditional grant Final Appropriation

Actual Expenditure



Substance Abuse Treatment Grant 53 500 14 565 38 935 73%

Social Sector Expanded Public Works Programme Incentive Grant for Provinces - Social Development

14 179 14 131 48 0%

.SOCIAL SECTOR EPWP INCENTIVE GRANT (100%)• The expenditure is on par. SUBSTANCE ABUSE TREATMENT GRANT (73%)• Under spending due to earthworks that were more challenging than the contractor anticipated, labour unrest and interference by the community.


STATEMENT OF FINANCIAL PERFORMANCEfor the year ended 31 March 2017


Note 2016/17 2015/16R'000 R'000

REVENUE

Annual appropriation 1 1 137 113 1 017 813 Statutory appropriation 2 - -Departmental revenue 3 - -NRF Receipts - -Aid assistance 4 - 756

TOTAL REVENUE 1 137 113 1 018 569

EXPENDITURE

Current expenditureCompensation of employees 5 566 444 526 169 Goods and services 6 83 043 87 526Interest and rent on land 7 - -Aid assistance 4 32 774

Total current expenditure 649 519 614 469

Transfers and subsidiesTransfers and subsidies 9 412 771 369 753 Aid assistance 4 - -

Total transfers and subsidies 412 771 369 753

Expenditure for capital assetsTangible assets 10 25 681 18 406Intangible assets 10 - -

Total expenditure for capital assets 25 681 18 406

Unauthorised expenditure approved without funding

11 - -

Payments for financial assets 8 2 815 837

TOTAL EXPENDITURE 1 090 786 1 003 465

SURPLUS/(DEFICIT) FOR THE YEAR 46 327 15 104




Note 2016/17 2015/16R'000 R'000

REVENUE

Annual appropriation 1 1 137 113 1 017 813 Statutory appropriation 2 - -Departmental revenue 3 - -NRF Receipts - -Aid assistance 4 - 756

TOTAL REVENUE 1 137 113 1 018 569

EXPENDITURE

Current expenditureCompensation of employees 5 566 444 526 169 Goods and services 6 83 043 87 526Interest and rent on land 7 - -Aid assistance 4 32 774

Total current expenditure 649 519 614 469

Transfers and subsidiesTransfers and subsidies 9 412 771 369 753 Aid assistance 4 - -

Total transfers and subsidies 412 771 369 753

Expenditure for capital assetsTangible assets 10 25 681 18 406Intangible assets 10 - -

Total expenditure for capital assets 25 681 18 406

Unauthorised expenditure approved without funding

11 - -

Payments for financial assets 8 2 815 837

TOTAL EXPENDITURE 1 090 786 1 003 465

SURPLUS/(DEFICIT) FOR THE YEAR 46 327 15 104




Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 46 359 15 122Annual appropriation 7 376 3 792Conditional grants 38 983 11 330

Departmental revenue and NRF Receipts 19 - -Aid assistance 4 (32) (18)SURPLUS/(DEFICIT) FOR THE YEAR 46 327 15 104


STATEMENT OF FINANCIAL POSITIONas at 31 March 2017


Note 2016/17 2015/16R'000 R'000

ASSETS

Current assets 48 002 13 683

Unauthorised expenditure 11 - -Cash and cash equivalents 12 46 354 10 299 Other financial assets 13 - -Prepayments and advances 14 - -Receivables 15 1 648 3 384 Loans 17 - -Aid assistance prepayments 4 - -Aid assistance receivable 4 - -

Non-current assets 166 3 095

Investments 16 - -Receivables 15 166 3 095 Loans 17 - -Other financial assets 13 - -

TOTAL ASSETS 48 168 16 778

LIABILITIES

Current liabilities 47 809 15 390

Voted funds to be surrendered to the Revenue Fund

18 46 359 15 122

Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

19 1 363 177

Bank overdraft 20 - -Payables 21 87 59Aid assistance repayable 4 - -Aid assistance unutilised 4 - 32

Non-current liabilities

Payables 22 - -

TOTAL LIABILITIES 47 809 15 390

NET ASSETS 359 1 388




Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 46 359 15 122Annual appropriation 7 376 3 792Conditional grants 38 983 11 330

Departmental revenue and NRF Receipts 19 - -Aid assistance 4 (32) (18)SURPLUS/(DEFICIT) FOR THE YEAR 46 327 15 104




Note 2016/17 2015/16R'000 R'000

ASSETS

Current assets 48 002 13 683

Unauthorised expenditure 11 - -Cash and cash equivalents 12 46 354 10 299 Other financial assets 13 - -Prepayments and advances 14 - -Receivables 15 1 648 3 384 Loans 17 - -Aid assistance prepayments 4 - -Aid assistance receivable 4 - -

Non-current assets 166 3 095

Investments 16 - -Receivables 15 166 3 095 Loans 17 - -Other financial assets 13 - -

TOTAL ASSETS 48 168 16 778

LIABILITIES

Current liabilities 47 809 15 390

Voted funds to be surrendered to the Revenue Fund

18 46 359 15 122


19 1 363 177

Bank overdraft 20 - -Payables 21 87 59Aid assistance repayable 4 - -Aid assistance unutilised 4 - 32

Non-current liabilities

Payables 22 - -

TOTAL LIABILITIES 47 809 15 390

NET ASSETS 359 1 388




Note 2016/17 2015/16R'000 R'000

Represented by:Capitalisation reserve - -Recoverable revenue 359 1 388 Retained funds - -Revaluation reserves - -

TOTAL 359 1 388


STATEMENT OF CHANGES IN NET ASSETSfor the year ended 31 March 2017


Note 2016/17 2015/16R'000 R'000

Capitalisation ReservesOpening balance - -Transfers: -

Movement in Equity - -Movement in Operational Funds - -Other movements - -

Closing balance - -

Recoverable revenueOpening balance 1 388 1 708 Transfers: (1 029) (320)

Irrecoverable amounts written off 8.3 (1 146) -Debts revised - -Debts recovered (included in departmental receipts)

(235) (709)

Debts raised 352 389Closing balance 359 1 388

Retained fundsOpening balance - -Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY)

- -

Utilised during the year - -Other transfers - -Closing balance - -

Revaluation ReserveOpening balance - -Revaluation adjustment (Housing departments) - -Transfers - -Other - -Closing balance - -

TOTAL 359 1 388




Note 2016/17 2015/16R'000 R'000

Represented by:Capitalisation reserve - -Recoverable revenue 359 1 388 Retained funds - -Revaluation reserves - -

TOTAL 359 1 388


STATEMENT OF CHANGES IN NET ASSETSfor the year ended 31 March 2017


Note 2016/17 2015/16R'000 R'000

Capitalisation ReservesOpening balance - -Transfers: -

Movement in Equity - -Movement in Operational Funds - -Other movements - -

Closing balance - -

Recoverable revenueOpening balance 1 388 1 708 Transfers: (1 029) (320)

Irrecoverable amounts written off 8.3 (1 146) -Debts revised - -Debts recovered (included in departmental receipts)

(235) (709)

Debts raised 352 389Closing balance 359 1 388

Retained fundsOpening balance - -Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY)

- -

Utilised during the year - -Other transfers - -Closing balance - -

Revaluation ReserveOpening balance - -Revaluation adjustment (Housing departments) - -Transfers - -Other - -Closing balance - -

TOTAL 359 1 388


CASH FLOW STATEMENTfor the year ended 31 March 2017


Note 2016/17 2015/16R'000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 1 140 245 1 020 256Annual appropriated funds received 1.1 1 137 113 1 017 813 Statutory appropriated funds received 2 - -Departmental revenue received 3 1 968 1 501 Interest received 3.3 1 164 186

NRF Receipts - -Aid assistance received 4 - 756

Net (increase)/decrease in working capital 4 693 1 737 Surrendered to Revenue Fund (17 068) (14 937)Surrendered to RDP Fund/Donor - -Current payments (649 519) (614 469)Interest paid 7 -

Payments for financial assets (2 815) (837)Transfers and subsidies paid (412 771) (369 753)Net cash flow available from operating activities 2

362 765 21 997

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 10 (25 681) (18 406)Proceeds from sale of capital assets 3.4 - -(Increase)/decrease in loans - -(Increase)/decrease in investments - -(Increase)/decrease in other financial assets - -Net cash flows from investing activities (25 681) (18 406)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received - -Increase/(decrease) in net assets (1 029) (320)Increase/(decrease) in non-current payables - -Net cash flows from financing activities (1 029) (320)

Net increase/(decrease) in cash and cash equivalents

36 055 3 271

Cash and cash equivalents at beginning of period

10 299 7 028

Unrealised gains and losses within cash and cash equivalents

- -

Cash and cash equivalents at end of period 24

46 354 10 299


ACCOUNTING POLICIESfor the year ended 31 March 2017


Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated.Management has concluded that the financial statements present fairly the department’s primary and secondary information.The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currencyAmounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translationCash flows arising from foreign currency transactions are translated into South AfricanRands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.


CASH FLOW STATEMENTfor the year ended 31 March 2017


Note 2016/17 2015/16R'000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 1 140 245 1 020 256Annual appropriated funds received 1.1 1 137 113 1 017 813 Statutory appropriated funds received 2 - -Departmental revenue received 3 1 968 1 501 Interest received 3.3 1 164 186

NRF Receipts - -Aid assistance received 4 - 756

Net (increase)/decrease in working capital 4 693 1 737 Surrendered to Revenue Fund (17 068) (14 937)Surrendered to RDP Fund/Donor - -Current payments (649 519) (614 469)Interest paid 7 -

Payments for financial assets (2 815) (837)Transfers and subsidies paid (412 771) (369 753)Net cash flow available from operating activities 2

362 765 21 997

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 10 (25 681) (18 406)Proceeds from sale of capital assets 3.4 - -(Increase)/decrease in loans - -(Increase)/decrease in investments - -(Increase)/decrease in other financial assets - -Net cash flows from investing activities (25 681) (18 406)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received - -Increase/(decrease) in net assets (1 029) (320)Increase/(decrease) in non-current payables - -Net cash flows from financing activities (1 029) (320)

Net increase/(decrease) in cash and cash equivalents

36 055 3 271

Cash and cash equivalents at beginning of period

10 299 7 028

Unrealised gains and losses within cash and cash equivalents

- -

Cash and cash equivalents at end of period 24

46 354 10 299




Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated.Management has concluded that the financial statements present fairly the department’s primary and secondary information.The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currencyAmounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translationCash flows arising from foreign currency transactions are translated into South AfricanRands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.




6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue

7.1 Appropriated fundsAppropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:• it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and• the amount of revenue can be measured reliably.The accrued revenue is measured at the fair value of the consideration receivable.Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.Write-offs are made according to the department’s debt write-off policy

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wagesSalaries and wages are recognised in the statement of financial performance on the date of payment.




8.1.2 Social contributionsSocial contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditureOther expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accruals and payables not recognisedAccruals and payables not recognised are recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.Accruals and payables not recognised are measured at cost.

8.4 Leases

8.4.1 Operating leasesOperating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

• cost, being the fair value of the asset; or• the sum of the minimum lease payments made, including any payments made to

acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance receivedAid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.




6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue

7.1 Appropriated fundsAppropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:• it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and• the amount of revenue can be measured reliably.The accrued revenue is measured at the fair value of the consideration receivable.Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.Write-offs are made according to the department’s debt write-off policy

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wagesSalaries and wages are recognised in the statement of financial performance on the date of payment.




8.1.2 Social contributionsSocial contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditureOther expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accruals and payables not recognisedAccruals and payables not recognised are recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.Accruals and payables not recognised are measured at cost.

8.4 Leases

8.4.1 Operating leasesOperating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

• cost, being the fair value of the asset; or• the sum of the minimum lease payments made, including any payments made to

acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance receivedAid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.




Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paidAid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalentsCash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advancesPrepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost.

12 Loans and receivablesLoans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 InvestmentsInvestments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere)A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of financial assetsWhere there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.




15 PayablesLoans and payables are recognised in the statement of financial position at cost.

16 Capital Assets

16.1 Immovable capital assetsImmovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction aremeasured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at fair value for recording in the asset register.Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 Movable capital assetsMovable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

16.3 Intangible assetsIntangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.




Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paidAid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalentsCash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advancesPrepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost.

12 Loans and receivablesLoans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 InvestmentsInvestments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere)A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of financial assetsWhere there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.




15 PayablesLoans and payables are recognised in the statement of financial position at cost.

16 Capital Assets

16.1 Immovable capital assetsImmovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction aremeasured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at fair value for recording in the asset register.Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 Movable capital assetsMovable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

16.3 Intangible assetsIntangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.




All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17 Provisions and Contingents

17.1 ProvisionsProvisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilitiesContingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assetsContingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditureUnauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

• approved by Parliament or the Provincial Legislature with funding and the related funds are received; or

• approved by Parliament or the Provincial Legislature without funding and is written off




against the appropriation in the statement of financial performance; or• transferred to receivables for recovery.Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditureFruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditureIrregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 Changes in accounting policies, accounting estimates and errorsDuring the year there were no changes made to the estimations for the accounting for transactions, assets, liabilities, events and circumstances.Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting dateThere is no material events identified.

23 Principal-Agent arrangementsNot applicable

24 Departures from the MCS requirementsManagement has concluded that the financial statements present fairly the department’s primary and secondary information. The department has complied with the Standard toachieve fair presentation.




All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17 Provisions and Contingents

17.1 ProvisionsProvisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilitiesContingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assetsContingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditureUnauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

• approved by Parliament or the Provincial Legislature with funding and the related funds are received; or

• approved by Parliament or the Provincial Legislature without funding and is written off




against the appropriation in the statement of financial performance; or• transferred to receivables for recovery.Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditureFruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditureIrregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 Changes in accounting policies, accounting estimates and errorsDuring the year there were no changes made to the estimations for the accounting for transactions, assets, liabilities, events and circumstances.Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting dateThere is no material events identified.

23 Principal-Agent arrangementsNot applicable

24 Departures from the MCS requirementsManagement has concluded that the financial statements present fairly the department’s primary and secondary information. The department has complied with the Standard toachieve fair presentation.




25 Capitalisation reserveThe capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenueAmounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactionsA related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister/MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 Inventories (Effective from date determined in a Treasury Instruction)At the date of acquisition, inventories are recorded at cost price in the statement of financial performance.Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.Subsequent measurement of the cost of inventory is determined on the weighted average basis.

29 Public-Private PartnershipsPublic Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies.A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefitsThe value of each major class of employee benefit obligation (accruals, payables not




recognised and provisions) is disclosed in the Employee benefits note.




25 Capitalisation reserveThe capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenueAmounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactionsA related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister/MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 Inventories (Effective from date determined in a Treasury Instruction)At the date of acquisition, inventories are recorded at cost price in the statement of financial performance.Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.Subsequent measurement of the cost of inventory is determined on the weighted average basis.

29 Public-Private PartnershipsPublic Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies.A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefitsThe value of each major class of employee benefit obligation (accruals, payables not




recognised and provisions) is disclosed in the Employee benefits note.

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017

813 DEPARTMENT OF SOCIAL DEVELOPMENT

VOTE 7

NOTES TO THE ANNUAL FINANCIAL STATEMENTSfor the year ended 31 March 2017

Free State: Department of Social Development186 -

2. Statutory Appropriation

2016/17 2015/16R’000 R’000

Total - -

Actual Statutory Appropriation received

3. Departmental revenue

Note 2016/17 2015/16R’000 R’000

Tax revenue - -Sales of goods and services other than capital assets

3.1 731 729

Fines, penalties and forfeits 3.2 - -Interest, dividends and rent on land 3.3 1 164 186Sales of capital assets 3.4 - -Transactions in financial assets and liabilities 3.5 1 237 772Transfer received 3.6 - -Total revenue collected 3 132 1 687 Less: Own revenue included in appropriation 19 3 132 1 687 Departmental revenue collected - -

3.1 Sales of goods and services other than capital assets

Note 2016/17 2015/163 R’000 R’000

Sales of goods and services produced by the department

728 729

Sales by market establishment - -

Administrative fees - -

Other sales 728 729

Sales of scrap, waste and other used current goods 3 -

Total 731 729

3.2 Fines, penalties and forfeits

Note 2016/17 2015/163 R’000 R’000

Fines - -

Penalties - -

Forfeits - -

Total - -

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017

813 DEPARTMENT OF SOCIAL DEVELOPMENT

VOTE 7



2. Statutory Appropriation

2016/17 2015/16R’000 R’000

Total - -

Actual Statutory Appropriation received

3. Departmental revenue

Note 2016/17 2015/16R’000 R’000

Tax revenue - -Sales of goods and services other than capital assets

3.1 731 729

Fines, penalties and forfeits 3.2 - -Interest, dividends and rent on land 3.3 1 164 186Sales of capital assets 3.4 - -Transactions in financial assets and liabilities 3.5 1 237 772Transfer received 3.6 - -Total revenue collected 3 132 1 687 Less: Own revenue included in appropriation 19 3 132 1 687 Departmental revenue collected - -

3.1 Sales of goods and services other than capital assets

Note 2016/17 2015/163 R’000 R’000

Sales of goods and services produced by the department

728 729

Sales by market establishment - -

Administrative fees - -

Other sales 728 729

Sales of scrap, waste and other used current goods 3 -

Total 731 729

3.2 Fines, penalties and forfeits

Note 2016/17 2015/163 R’000 R’000

Fines - -

Penalties - -

Forfeits - -

Total - -




3.3 Interest, dividends and rent on land

Note 2016/17 2015/163 R’000 R’000

Interest 1 164 186

Dividends - -

Rent on land - -

Total 1 164 186

3.4 Sale of capital assets

Note 2016/17 2015/163 R’000 R’000

Tangible assets - -

Buildings and other fixed structures 41 - -

Machinery and equipment 39 - -

Specialised military assets 39 - -

Land and subsoil assets 41 - -

Biological assets 39 - -

Intangible assets

Software 40 - -

Mastheads and publishing titles 40 - -

Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - -

Services and operating rights 40 - -

Total - -




3.5 Transactions in financial assets and liabilities

Note 2016/17 2015/163 R’000 R’000

Loans and advances - -Receivables - -Forex gain - -Stale cheques written back - -Other Receipts including Recoverable Revenue

1 237 772

Gains on GFECRA - -Total 1 237 772

3.6 Transfers received

Note 2016/17 2015/163 R’000 R’000

Other governmental units - -Higher education institutions - -Foreign governments - -International organisations - -Public corporations and private enterprises - -Households and non-profit institutions - -Total - -

3.7 Cash received not recognised (not included in the main note)

2016/17Name of entity Amount

receivedAmount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Total - - -


receivedAmount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Please specify

Total - - -




3.3 Interest, dividends and rent on land

Note 2016/17 2015/163 R’000 R’000

Interest 1 164 186

Dividends - -

Rent on land - -

Total 1 164 186

3.4 Sale of capital assets

Note 2016/17 2015/163 R’000 R’000

Tangible assets - -

Buildings and other fixed structures 41 - -

Machinery and equipment 39 - -




Intangible assets

Software 40 - -

Mastheads and publishing titles 40 - -

Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - -

Services and operating rights 40 - -

Total - -




3.5 Transactions in financial assets and liabilities

Note 2016/17 2015/163 R’000 R’000

Loans and advances - -Receivables - -Forex gain - -Stale cheques written back - -Other Receipts including Recoverable Revenue

1 237 772

Gains on GFECRA - -Total 1 237 772

3.6 Transfers received

Note 2016/17 2015/163 R’000 R’000

Other governmental units - -Higher education institutions - -Foreign governments - -International organisations - -Public corporations and private enterprises - -Households and non-profit institutions - -Total - -

3.7 Cash received not recognised (not included in the main note)


receivedAmount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Total - - -


receivedAmount

paid to the revenue

fund

Balance

R’000 R’000 R’000

Please specify

Total - - -




4. Aid assistance

Note 2016/17 2015/16R’000 R’000

Opening Balance 32 50Prior period error -As restated 32 50Transferred from statement of financial performance

(32) (18)

Transfers to or from retained funds - -Paid during the year - -Closing Balance - 32

4.1 Analysis of balance by source2016/17 2015/16

Note R’000 R’000Aid assistance from RDP 4Aid assistance from other sources - 32CARAClosing balance - 32

4.2 Analysis of balance2016/17 2015/16

Note R’000 R’000Aid assistance receivable 4Aid assistance prepayments 4Aid assistance unutilised 4 - 32Aid assistance repayable 4

Closing balance - 32

Aid assistance not requested/not received

4.3 Prior period error

Note 2015/16R’000

Nature of prior period errorRelating to 2014/15 [affecting the opening balance]

Relating to 2015/16

Total prior period errors -




5. Compensation of employees5.1 Salaries and Wages

Note 2016/17 2015/16R’000 R’000

Basic salary 378 527 353 269 Performance award 6 379 5 648 Service Based 556 451Compensative/circumstantial 21 759 14 963 Periodic payments 354 2 628 Other non-pensionable allowances 69 183 65 214 Total 476 758 442 173

5.2 Social contributions

Note 2016/17 2015/16R’000 R’000

Employer contributionsPension 48 618 46 353 Medical 40 921 37 497 UIF - -Bargaining council 147 146Official unions and associations - -Insurance - -Total 89 686 83 996

Total compensation of employees 566 444 526 169

Average number of employees 1 989 2 045

6. Goods and services

Note 2016/17 2015/16

R’000 R’000

Administrative fees 388 239

Advertising 760 1 379

Minor assets 6.1 1 454 1 655

Bursaries (employees) 213 246

Catering 856 1 006

Communication 5 277 4 414




4. Aid assistance

Note 2016/17 2015/16R’000 R’000

Opening Balance 32 50Prior period error -As restated 32 50Transferred from statement of financial performance

(32) (18)

Transfers to or from retained funds - -Paid during the year - -Closing Balance - 32

4.1 Analysis of balance by source2016/17 2015/16

Note R’000 R’000Aid assistance from RDP 4Aid assistance from other sources - 32CARAClosing balance - 32

4.2 Analysis of balance2016/17 2015/16

Note R’000 R’000Aid assistance receivable 4Aid assistance prepayments 4Aid assistance unutilised 4 - 32Aid assistance repayable 4

Closing balance - 32

Aid assistance not requested/not received


Note 2015/16R’000


Relating to 2015/16





5. Compensation of employees5.1 Salaries and Wages

Note 2016/17 2015/16R’000 R’000

Basic salary 378 527 353 269 Performance award 6 379 5 648 Service Based 556 451Compensative/circumstantial 21 759 14 963 Periodic payments 354 2 628 Other non-pensionable allowances 69 183 65 214 Total 476 758 442 173

5.2 Social contributions

Note 2016/17 2015/16R’000 R’000

Employer contributionsPension 48 618 46 353 Medical 40 921 37 497 UIF - -Bargaining council 147 146Official unions and associations - -Insurance - -Total 89 686 83 996

Total compensation of employees 566 444 526 169

Average number of employees 1 989 2 045

6. Goods and services

Note 2016/17 2015/16

R’000 R’000

Administrative fees 388 239

Advertising 760 1 379

Minor assets 6.1 1 454 1 655

Bursaries (employees) 213 246

Catering 856 1 006

Communication 5 277 4 414




Computer services 6.2 3 048 6 478

Consultants: Business and advisory services 2 943 2 139

Infrastructure and planning services - -

Laboratory services - -

Scientific and technological services - -

Legal services 47 575

Contractors 6 100 10 206

Agency and support / outsourced services 8 680 8 096

Entertainment 2 2

Audit cost – external 6.3 5 412 5 491

Fleet services 10 401 9 599

Inventory 6.4 - -

Consumables 6.5 6 849 7 970

Housing - -

Operating leases 15 118 11 990

Property payments 6.6 2 771 3 659

Rental and hiring - -

Transport provided as part of the departmental activities

1 150 1 229

Travel and subsistence 6.7 8 344 8 473

Venues and facilities 145 5

Training and development 2 703 2 207

Other operating expenditure 6.8 382 468

Total 83 043 87 526




6.1 Minor assets

Note 2016/17 2015/166 R’000 R’000

Tangible assets 1 454 1 655Buildings and other fixed structures - -Biological assets - -Heritage assets - -Machinery and equipment 1 454 1 655Transport assets - -Specialised military assets - -

Intangible assets - -Software - -Mastheads and publishing titles - -Patents, licences, copyright, brand names, trademarks

- -

Recipes, for-mulae, prototypes, designs, models - -Services and operating rights - -

Total 1 454 1 655

6.2 Computer services

Note 2016/17 2015/166 R’000 R’000

SITA computer services 3 018 6 478External computer service providers 30 -Total 3 048 6 478

6.3 Audit cost – External

Note 2016/17 2015/166 R’000 R’000

Regularity audits 5 412 5 491Performance audits - -Investigations - -Environmental audits - -Computer audits - -Total 5 412 5 491




Computer services 6.2 3 048 6 478

Consultants: Business and advisory services 2 943 2 139

Infrastructure and planning services - -

Laboratory services - -

Scientific and technological services - -

Legal services 47 575

Contractors 6 100 10 206

Agency and support / outsourced services 8 680 8 096

Entertainment 2 2

Audit cost – external 6.3 5 412 5 491

Fleet services 10 401 9 599

Inventory 6.4 - -

Consumables 6.5 6 849 7 970

Housing - -

Operating leases 15 118 11 990

Property payments 6.6 2 771 3 659

Rental and hiring - -

Transport provided as part of the departmental activities

1 150 1 229

Travel and subsistence 6.7 8 344 8 473

Venues and facilities 145 5

Training and development 2 703 2 207

Other operating expenditure 6.8 382 468

Total 83 043 87 526




6.1 Minor assets

Note 2016/17 2015/166 R’000 R’000

Tangible assets 1 454 1 655Buildings and other fixed structures - -Biological assets - -Heritage assets - -Machinery and equipment 1 454 1 655Transport assets - -Specialised military assets - -

Intangible assets - -Software - -Mastheads and publishing titles - -Patents, licences, copyright, brand names, trademarks

- -

Recipes, for-mulae, prototypes, designs, models - -Services and operating rights - -

Total 1 454 1 655

6.2 Computer services

Note 2016/17 2015/166 R’000 R’000

SITA computer services 3 018 6 478External computer service providers 30 -Total 3 048 6 478

6.3 Audit cost – External

Note 2016/17 2015/166 R’000 R’000

Regularity audits 5 412 5 491Performance audits - -Investigations - -Environmental audits - -Computer audits - -Total 5 412 5 491




6.4 Inventory

Note 2016/17 2015/166 R’000 R’000

Clothing material and accessories - -Farming supplies - -Food and food supplies - -Fuel, oil and gas - -Learning, teaching and support material - -Materials and supplies - -Medical supplies - -Medicine - -Medsas inventory interface - -Other supplies 6.4.1 - -Total - -

6.4.1 Other supplies

Note 2016/17 2015/166.4 R’000 R’000

Ammunition and security supplies - -Assets for distribution - -Machinery and equipment - -School furniture - -Sports and recreation - -Library material - -Other assets for distribution - -Other - -Total - -

6.5 Consumables

Note 2016/17 2015/166 R’000 R’000

Consumable supplies 3 218 4 545Uniform and clothing 713 805Household supplies 1 753 2 263 Building material and supplies 584 234Communication accessories - -IT consumables 105 912Other consumables 63 331

Stationery, printing and office supplies 3 631 3 425Total 6 849 7 970




6.6 Property payments

Note 2016/17 2015/166 R’000 R’000

Municipal services - -Property management fees - -Property maintenance and repairs - -Other 2 771 3 659Total 2 771 3 659

6.7 Travel and subsistence

Note 2016/17 2015/166 R’000 R’000

Local 8 217 7 924 Foreign 127 549Total 8 344 8 473

6.8 Other operating expenditure

Note 2016/17 2015/166 R’000 R’000

Professional bodies, membership and subscription fees

- -

Resettlement costs 153 -Other 229 468Total 382 468

7. Interest and rent on land

Note 2016/17 2015/16R’000 R’000

Interest paid - -Rent on land - -Total - -

8. Payments for financial assetsNote 2016/17 2015/16

R’000 R’000Material losses through criminal conduct - -

Theft 8.4 - -Other material losses 8.1 - -

Purchase of equity - -Extension of loans for policy purposes - -Other material losses written off 8.2 - -Debts written off 8.3 2 815 837Forex losses 8.5 - -Debt take overs - -Losses on GFECRA - -Total 2 815 837




6.4 Inventory

Note 2016/17 2015/166 R’000 R’000

Clothing material and accessories - -Farming supplies - -Food and food supplies - -Fuel, oil and gas - -Learning, teaching and support material - -Materials and supplies - -Medical supplies - -Medicine - -Medsas inventory interface - -Other supplies 6.4.1 - -Total - -

6.4.1 Other supplies

Note 2016/17 2015/166.4 R’000 R’000

Ammunition and security supplies - -Assets for distribution - -Machinery and equipment - -School furniture - -Sports and recreation - -Library material - -Other assets for distribution - -Other - -Total - -

6.5 Consumables

Note 2016/17 2015/166 R’000 R’000

Consumable supplies 3 218 4 545Uniform and clothing 713 805Household supplies 1 753 2 263 Building material and supplies 584 234Communication accessories - -IT consumables 105 912Other consumables 63 331

Stationery, printing and office supplies 3 631 3 425Total 6 849 7 970




6.6 Property payments

Note 2016/17 2015/166 R’000 R’000

Municipal services - -Property management fees - -Property maintenance and repairs - -Other 2 771 3 659Total 2 771 3 659

6.7 Travel and subsistence

Note 2016/17 2015/166 R’000 R’000

Local 8 217 7 924 Foreign 127 549Total 8 344 8 473

6.8 Other operating expenditure

Note 2016/17 2015/166 R’000 R’000

Professional bodies, membership and subscription fees

- -

Resettlement costs 153 -Other 229 468Total 382 468

7. Interest and rent on land

Note 2016/17 2015/16R’000 R’000

Interest paid - -Rent on land - -Total - -

8. Payments for financial assetsNote 2016/17 2015/16

R’000 R’000Material losses through criminal conduct - -

Theft 8.4 - -Other material losses 8.1 - -

Purchase of equity - -Extension of loans for policy purposes - -Other material losses written off 8.2 - -Debts written off 8.3 2 815 837Forex losses 8.5 - -Debt take overs - -Losses on GFECRA - -Total 2 815 837




8.1 Other material lossesNote 2016/17 2015/16

8 R’000 R’000Nature of other material losses - -(Group major categories, but list material items)

- -

Incident Disciplinary Steps taken/ Criminal proceedings

- -

Total

8.2 Other material losses written offNote 2016/17 2015/16

8 R’000 R’000Nature of losses(Group major categories, but list material items)Total - -




8.3 Debts written offNote 2016/17 2015/16

8 R’000 R’000Nature of debts written off(Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here)

Irregular expenditure written off

Total - -

Recoverable revenue written off

Total - -

Other debt written offStaff debt - 820Other debtors 2 815 17

Total 2 815 837

Total debt written off 2 815 837

8.4 Details of theftNote 2016/17 2015/16

8 R’000 R’000Nature of theft

(Group major categories, but list material items)Total - -

8.5 Forex lossesNote 2016/17 2015/16

8 R’000 R’000Nature of losses





8.1 Other material lossesNote 2016/17 2015/16

8 R’000 R’000Nature of other material losses - -(Group major categories, but list material items)

- -

Incident Disciplinary Steps taken/ Criminal proceedings

- -

Total

8.2 Other material losses written offNote 2016/17 2015/16

8 R’000 R’000Nature of losses(Group major categories, but list material items)Total - -




8.3 Debts written offNote 2016/17 2015/16

8 R’000 R’000Nature of debts written off(Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here)

Irregular expenditure written off

Total - -

Recoverable revenue written off

Total - -

Other debt written offStaff debt - 820Other debtors 2 815 17

Total 2 815 837

Total debt written off 2 815 837

8.4 Details of theftNote 2016/17 2015/16

8 R’000 R’000Nature of theft


8.5 Forex lossesNote 2016/17 2015/16

8 R’000 R’000Nature of losses





9. Transfers and subsidies

2016/17 2015/16R’000 R’000

NoteProvinces and municipalities 48, 49 - -

Departmental agencies and accounts Annex 1B 37 4Higher education institutions Annex 1C - -Foreign governments and international organisations

Annex 1E - -

Public corporations and private enterprises

Annex 1D - -

Non-profit institutions Annex 1F 411 378 367 868 Households Annex 1G 1 357 1 881

Total 412 772 369 753

Unspent funds transferred to the above beneficiaries Provinces and municipalitiesDepartmental agencies and accountsTotal - -

10. Expenditure for capital assets

Note 2016/17 2015/16R’000 R’000

Tangible assets 25 681 18 406Buildings and other fixed structures 40 14 565 5 564

Heritage assets 39, 41 - -

Machinery and equipment 39 11 116 12 842




Intangible assetsSoftware 40 - -Mastheads and publishing titles 40 - -Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - -Services and operating rights 40 - -

Total 25 681 18 406




The following amounts have been included as project costs in Expenditure for capital assets

Compensation of employeesGoods and services

Total - -

10.1 Analysis of funds utilised to acquire capital assets – 2016/17Voted funds Aid

assistanceTotal

R’000 R’000 R’000Tangible assets 25 681 - 25 681

Buildings and other fixed structures 14 565 - 14 565Heritage assets - - -Machinery and equipment 11 116 - 11 116Specialised military assets - - -Land and subsoil assets - - -Biological assets - - -

Intangible assets - - -Software - - -Mastheads and publishing titles - -Patents, licences, copyright, brand names, trademarks

- - -

Recipes, formulae, prototypes, designs, models

- - -

Services and operating rights - - -

Total 25 681 25 681


assistanceTotal

R’000 R’000 R’000Tangible assets 18 406 18 406

Buildings and other fixed structures 5 564 - 5 564 Heritage assets - - -Machinery and equipment 12 842 - 12 842 Specialised military assets - - -Land and subsoil assets - - -Biological assets - - -

Intangible assetsSoftware - - -Mastheads and publishing titles - - -Patents, licences, copyright, brand names, trademarks

- - -


- - -


Total 18 406 - 18 406




9. Transfers and subsidies

2016/17 2015/16R’000 R’000

NoteProvinces and municipalities 48, 49 - -

Departmental agencies and accounts Annex 1B 37 4Higher education institutions Annex 1C - -Foreign governments and international organisations

Annex 1E - -

Public corporations and private enterprises

Annex 1D - -

Non-profit institutions Annex 1F 411 378 367 868 Households Annex 1G 1 357 1 881

Total 412 772 369 753

Unspent funds transferred to the above beneficiaries Provinces and municipalitiesDepartmental agencies and accountsTotal - -

10. Expenditure for capital assets

Note 2016/17 2015/16R’000 R’000

Tangible assets 25 681 18 406Buildings and other fixed structures 40 14 565 5 564

Heritage assets 39, 41 - -

Machinery and equipment 39 11 116 12 842




Intangible assetsSoftware 40 - -Mastheads and publishing titles 40 - -Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - -Services and operating rights 40 - -

Total 25 681 18 406




The following amounts have been included as project costs in Expenditure for capital assets

Compensation of employeesGoods and services

Total - -


assistanceTotal

R’000 R’000 R’000Tangible assets 25 681 - 25 681

Buildings and other fixed structures 14 565 - 14 565Heritage assets - - -Machinery and equipment 11 116 - 11 116Specialised military assets - - -Land and subsoil assets - - -Biological assets - - -

Intangible assets - - -Software - - -Mastheads and publishing titles - -Patents, licences, copyright, brand names, trademarks

- - -


- - -


Total 25 681 25 681


assistanceTotal

R’000 R’000 R’000Tangible assets 18 406 18 406

Buildings and other fixed structures 5 564 - 5 564 Heritage assets - - -Machinery and equipment 12 842 - 12 842 Specialised military assets - - -Land and subsoil assets - - -Biological assets - - -

Intangible assetsSoftware - - -Mastheads and publishing titles - - -Patents, licences, copyright, brand names, trademarks

- - -


- - -


Total 18 406 - 18 406




10.3 Finance lease expenditure included in Expenditure for capital assets

Note 2016/17 2015/16R’000 R’000

Tangible assetsBuildings and other fixed structures - -Heritage assets - -Machinery and equipment 9 071 7 987Specialised military assets - -Land and subsoil assets - -Biological assets - -

Total 9 071 7 987

11. Unauthorised expenditure

11.1 Reconciliation of unauthorised expenditureNote 2016/17 2015/16

R’000 R’000Opening balancePrior period error - -As restated - -Unauthorised expenditure – discovered in current year (as restated)

- -

Less: Amounts approved by Parliament/Legislature with funding

- -

Less: Amounts approved by Parliament/Legislature without funding

- -

Capital - -Current - -Transfers and subsidies - -

Less: Amounts transferred to receivables for recovery

15 - -

Closing balance - -

Analysis of awaiting authorisation per economic classification


Total




11.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2016/17 2015/16R’000 R’000


Total - -

11.3 Analysis of unauthorised expenditure awaiting authorisation per type

2016/17 2015/16R’000 R’000

Unauthorised expenditure relating to overspending of the vote or a main divisionwithin a vote

- -

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main division

- -

Total - -

11.4 Details of unauthorised expenditure – current year

Incident Disciplinary steps taken/criminal proceedings

2016/17

R’000

Total -

11.5 Prior period errorNote 2015/16

R’000Nature of prior period errorRelating to 2014/15 [affecting the opening balance]

--

Relating to 2015/16--





10.3 Finance lease expenditure included in Expenditure for capital assets

Note 2016/17 2015/16R’000 R’000

Tangible assetsBuildings and other fixed structures - -Heritage assets - -Machinery and equipment 9 071 7 987Specialised military assets - -Land and subsoil assets - -Biological assets - -

Total 9 071 7 987

11. Unauthorised expenditure

11.1 Reconciliation of unauthorised expenditureNote 2016/17 2015/16

R’000 R’000Opening balancePrior period error - -As restated - -Unauthorised expenditure – discovered in current year (as restated)

- -

Less: Amounts approved by Parliament/Legislature with funding

- -

Less: Amounts approved by Parliament/Legislature without funding

- -



15 - -

Closing balance - -

Analysis of awaiting authorisation per economic classification


Total




11.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2016/17 2015/16R’000 R’000


Total - -

11.3 Analysis of unauthorised expenditure awaiting authorisation per type

2016/17 2015/16R’000 R’000

Unauthorised expenditure relating to overspending of the vote or a main divisionwithin a vote

- -

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main division

- -

Total - -

11.4 Details of unauthorised expenditure – current year


2016/17

R’000

Total -

11.5 Prior period errorNote 2015/16

R’000Nature of prior period errorRelating to 2014/15 [affecting the opening balance]

--

Relating to 2015/16--





12. Cash and cash equivalentsNote

2016/17

2015/16

R’000 R’000Consolidated Paymaster General Account 46 335 10 280Cash receipts - -Disbursements - -Cash on hand 19 19Investments (Domestic) - -Investments (Foreign) - -Total 46 354 10 299The balance of cash and cash equivalents at year-end is insufficient to refund the funds to be surrendered as disclosed in notes 18 and 19 amounting to R 47 722 000. This together with the accruals and payables in note 27 amounting to R 6 821 000, results in a cash shortfall of R 8 189 000 at year end.

13. Other financial assets

Note 2016/17 2015/16R’000 R’000

CurrentLocal(Group major categories, but list material items)Total - -

Foreign(Group major categories, but list material items)TotalTotal Current other financial assets - -

Note 2016/17 2015/16R’000 R’000

Non-currentLocal(Group major categories, but list material items)Total - -

Foreign(Group major categories, but list material items)Total

Total Non-current other financial assets - -




14. Prepayments and advances

Note 2016/17 2015/16R’000 R’000

Staff advances - -Travel and subsistence - -Prepayments (Not expensed) 14.2 - -Advances paid (Not expensed) 14.1 - -SOCPEN advances - -Total - -

14.1 Advances paid (Not expensed)Note 2016/17 2015/1614 R’000 R’000

National departments - -Provincial departments - -Public entities - -Other entities - -Total - -

14.2 Prepayments (Not expensed)Note 2016/17 2015/1614 R’000 R’000

Goods and services - -Interest and rent on land - -Transfers and subsidies - -Capital assets - -Other - -Total - -

14.3 Prepayments (Expensed)Note 2016/17 2015/16

R’000 R’000Goods and services - -Interest and rent on land - -Transfers and subsidies - -Capital assets - -Other - -Total - -

14.4 Advances paid (Expensed)Note 2016/17 2015/1614 R’000 R’000





12. Cash and cash equivalentsNote

2016/17

2015/16

R’000 R’000Consolidated Paymaster General Account 46 335 10 280Cash receipts - -Disbursements - -Cash on hand 19 19Investments (Domestic) - -Investments (Foreign) - -Total 46 354 10 299The balance of cash and cash equivalents at year-end is insufficient to refund the funds to be surrendered as disclosed in notes 18 and 19 amounting to R 47 722 000. This together with the accruals and payables in note 27 amounting to R 6 821 000, results in a cash shortfall of R 8 189 000 at year end.

13. Other financial assets

Note 2016/17 2015/16R’000 R’000

CurrentLocal(Group major categories, but list material items)Total - -

Foreign(Group major categories, but list material items)TotalTotal Current other financial assets - -

Note 2016/17 2015/16R’000 R’000

Non-currentLocal(Group major categories, but list material items)Total - -

Foreign(Group major categories, but list material items)Total

Total Non-current other financial assets - -




14. Prepayments and advances

Note 2016/17 2015/16R’000 R’000

Staff advances - -Travel and subsistence - -Prepayments (Not expensed) 14.2 - -Advances paid (Not expensed) 14.1 - -SOCPEN advances - -Total - -

14.1 Advances paid (Not expensed)Note 2016/17 2015/1614 R’000 R’000


14.2 Prepayments (Not expensed)Note 2016/17 2015/1614 R’000 R’000

Goods and services - -Interest and rent on land - -Transfers and subsidies - -Capital assets - -Other - -Total - -

14.3 Prepayments (Expensed)Note 2016/17 2015/16

R’000 R’000Goods and services - -Interest and rent on land - -Transfers and subsidies - -Capital assets - -Other - -Total - -

14.4 Advances paid (Expensed)Note 2016/17 2015/1614 R’000 R’000





15. Receivables

2016/17 2015/16Current Non-

current Total Current Non-

currentTotal

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

15.1 250 21 271 2 078 - 2 078

Trade receivables

15.2 - - -

Recoverable expenditure

15.3 5 5 1 - 1

Staff debt 15.4 1 288 145 1 433 1 082 455 1 537 Fruitless and wasteful expenditure

15.6 1 - 1 - - -

Other debtors

15.5 104 - 104 223 2640

2 863

Total 1 648 166 1 814 3 384 3095

6 479

15.1 Claims recoverableNote 2016/17 2015/16

15 and Annex 4

R’000 R’000

National departments - 29Provincial departments 173 590Foreign governments -Public entities 98 1 459 Private enterprises -Higher education institutions -Households and non-profit institutions -Local governments - -

Total 271 2 078

15.2 Trade receivablesNote 2016/17 2015/1615 R’000 R’000





15.3 Recoverable expenditure (disallowance accounts)Note 2016/17 2015/1615 R’000 R’000

Salary Tax debt 1 1Salary Income Tax 4 -Total 5 1

15.4 Staff debtNote 2016/17 2015/1615 R’000 R’000

Travel & Subsistence - 7Employee Related 529 167Ex- Employee Debt 865 532Communication Debt 39 90Telephone - 63Salary Overpayment - 678

-Total 1 433 1 537

15.5 Other debtorsNote 2016/17 2015/1615 R’000 R’000

Suppliers 103 2 860Losses and Damages Non-Employees 1 3

Total 104 2 863

15.6 Fruitless and wasteful expenditureNote 2016/17 2015/1615 R’000 R’000

Opening balance - -Less amounts recovered - -Less amounts written off - -Transfers from note 32 Fruitless and Wasteful Expenditure

1 -

Interest - -Total 1 -

The closing balance of 2015/16 has been restated to disclose amounts that were not reported correctly.




15. Receivables

2016/17 2015/16Current Non-

current Total Current Non-

currentTotal

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

15.1 250 21 271 2 078 - 2 078

Trade receivables

15.2 - - -

Recoverable expenditure

15.3 5 5 1 - 1

Staff debt 15.4 1 288 145 1 433 1 082 455 1 537 Fruitless and wasteful expenditure

15.6 1 - 1 - - -

Other debtors

15.5 104 - 104 223 2640

2 863

Total 1 648 166 1 814 3 384 3095

6 479

15.1 Claims recoverableNote 2016/17 2015/16

15 and Annex 4

R’000 R’000

National departments - 29Provincial departments 173 590Foreign governments -Public entities 98 1 459 Private enterprises -Higher education institutions -Households and non-profit institutions -Local governments - -

Total 271 2 078

15.2 Trade receivablesNote 2016/17 2015/1615 R’000 R’000





15.3 Recoverable expenditure (disallowance accounts)Note 2016/17 2015/1615 R’000 R’000

Salary Tax debt 1 1Salary Income Tax 4 -Total 5 1

15.4 Staff debtNote 2016/17 2015/1615 R’000 R’000

Travel & Subsistence - 7Employee Related 529 167Ex- Employee Debt 865 532Communication Debt 39 90Telephone - 63Salary Overpayment - 678

-Total 1 433 1 537

15.5 Other debtorsNote 2016/17 2015/1615 R’000 R’000

Suppliers 103 2 860Losses and Damages Non-Employees 1 3

Total 104 2 863

15.6 Fruitless and wasteful expenditureNote 2016/17 2015/1615 R’000 R’000

Opening balance - -Less amounts recovered - -Less amounts written off - -Transfers from note 32 Fruitless and Wasteful Expenditure

1 -

Interest - -Total 1 -

The closing balance of 2015/16 has been restated to disclose amounts that were not reported correctly.




15.7 Impairment of receivablesNote 2016/17 2015/16

R’000 R’000Estimate of impairment of receivables 95 2 640Total 95 2 640

16. Investments

Note 2016/17 2015/16R’000 R’000

Non-CurrentShares and other equity(List investments at cost)Total - -

Securities other than shares Annex 2A

(List investments at cost)Total - -

Total non-current - -

2016/17 2015/16R’000 R’000

Analysis of non-current investmentsOpening balance - -Additions in cash - -Disposals for cash - -Non-cash movements - -Closing balance - -

16.1 Impairment of investmentsNote 2016/17 2015/16

R’000 R’000Estimate of impairment of impairmentTotal - -




17. Loans

Note 2016/17 2015/16R’000 R’000

Public corporations - -Higher education institutions - -Foreign governments - -Private enterprises - -Non-profit institutions - -Staff loans - -Total - -

Analysis of BalanceOpening balance - -New Issues - -Repayments - -Write-offs - -Closing balance - -

17.1 Impairment of loansNote 2016/17 2015/16

R’000 R’000Estimate of impairment of loansTotal - -

18. Voted funds to be surrendered to the Revenue Fund

Note 2016/17 2015/16R’000 R’000

Opening balance 15 122 11 102Prior period error 18.2 -As restated 15 122 11 102Transfer from statement of financial performance (as restated)

46 359 15 122

Add: Unauthorised expenditure for current year

11 - -

Voted funds not requested/not received 1.1 - -Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY)

18.1 - -

Paid during the year (15 122) (11 102)Closing balance 46 359 15 122




15.7 Impairment of receivablesNote 2016/17 2015/16

R’000 R’000Estimate of impairment of receivables 95 2 640Total 95 2 640

16. Investments

Note 2016/17 2015/16R’000 R’000

Non-CurrentShares and other equity(List investments at cost)Total - -

Securities other than shares Annex 2A

(List investments at cost)Total - -

Total non-current - -

2016/17 2015/16R’000 R’000

Analysis of non-current investmentsOpening balance - -Additions in cash - -Disposals for cash - -Non-cash movements - -Closing balance - -

16.1 Impairment of investmentsNote 2016/17 2015/16

R’000 R’000Estimate of impairment of impairmentTotal - -




17. Loans

Note 2016/17 2015/16R’000 R’000

Public corporations - -Higher education institutions - -Foreign governments - -Private enterprises - -Non-profit institutions - -Staff loans - -Total - -

Analysis of BalanceOpening balance - -New Issues - -Repayments - -Write-offs - -Closing balance - -

17.1 Impairment of loansNote 2016/17 2015/16

R’000 R’000Estimate of impairment of loansTotal - -

18. Voted funds to be surrendered to the Revenue Fund

Note 2016/17 2015/16R’000 R’000

Opening balance 15 122 11 102Prior period error 18.2 -As restated 15 122 11 102Transfer from statement of financial performance (as restated)

46 359 15 122

Add: Unauthorised expenditure for current year

11 - -

Voted funds not requested/not received 1.1 - -Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY)

18.1 - -

Paid during the year (15 122) (11 102)Closing balance 46 359 15 122




18.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY)

Note 2016/17 2015/1618 R’000 R’000

Opening balance - -Transfer from statement of financial performance

- -

Transfer from Departmental Revenue to defray excess expenditure

19 - -

Closing balance - -


Note 2015/16R’000


-

--

Relating to 2015/16 ---


19. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Note 2016/17 2015/16R’000 R’000

Opening balance 177 2 325Prior period error 19.1 -As restated 177 2 325Transfer from Statement of Financial Performance (as restated)

- -

Own revenue included in appropriation 3 132 1 687Transfer from aid assistance 4 - -Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY)

18.1 - -

Paid during the year (1 946) (3 835)Closing balance 1 363 177





Note 2015/16R’000

Nature of prior period error -Relating to 2014/15 [affecting the opening balance]

-

--



20. Bank Overdraft

Note 2016/17 2015/16R’000 R’000

Consolidated Paymaster General Account Fund requisition accountOverdraft with commercial banks (Local)Overdraft with commercial banks (Foreign)Total - -

21. Payables – current

Note

2016/17 2015/16

R’000 R’000

Amounts owing to other entities - -Advances received 21.1 - -Clearing accounts 21.2 87 59Other payables 21.3 - -Total 87 59

21.1 Advances receivedNote 2016/17 2015/1621 R’000 R’000

National departments - -Provincial departments - -Public entities - -Other institutions - -Total - -




18.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY)

Note 2016/17 2015/1618 R’000 R’000

Opening balance - -Transfer from statement of financial performance

- -

Transfer from Departmental Revenue to defray excess expenditure

19 - -

Closing balance - -


Note 2015/16R’000


-

--



19. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Note 2016/17 2015/16R’000 R’000

Opening balance 177 2 325Prior period error 19.1 -As restated 177 2 325Transfer from Statement of Financial Performance (as restated)

- -

Own revenue included in appropriation 3 132 1 687Transfer from aid assistance 4 - -Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY)

18.1 - -

Paid during the year (1 946) (3 835)Closing balance 1 363 177





Note 2015/16R’000

Nature of prior period error -Relating to 2014/15 [affecting the opening balance]

-

--



20. Bank Overdraft

Note 2016/17 2015/16R’000 R’000

Consolidated Paymaster General Account Fund requisition accountOverdraft with commercial banks (Local)Overdraft with commercial banks (Foreign)Total - -

21. Payables – current

Note

2016/17 2015/16

R’000 R’000

Amounts owing to other entities - -Advances received 21.1 - -Clearing accounts 21.2 87 59Other payables 21.3 - -Total 87 59


National departments - -Provincial departments - -Public entities - -Other institutions - -Total - -




21.2 Clearing accountsNote 2016/17 2015/16

Description 21 R’000 R’000Salary Bargaining Council - 1Salary GEHS Refund Control - 52Salary Income Tax - 6Salary Pension Fund - -Salary ACB Recalls 13 -Salary GEHS Refund Control 74 -

Total 87 59

21.3 Other payablesNote 2016/17 2015/1621 R’000 R’000

Description(Identify major categories, but list material amounts)Total - -

22. Payables – non-current

2016/17 2015/16R’000 R’000 R’000 R’000 R’000

Note

One to

two years

Two to

three years

More thanthree years

Total Total

Amounts owing to other entities

-

Advancesreceived

22.1 -

Other payables 22.2 -Total - - - - -


National departmentsProvincial departments - -Public entities - -Other institutions - -Total - -






23. Net cash flow available from operating activities

Note 2016/17 2015/16R’000 R’000

Net surplus/(deficit) as per Statement of Financial Performance

46 327 15 104

Add back non cash/cash movements not deemed operating activities

16 438 6 893

(Increase)/decrease in receivables 4 665 1 687 (Increase)/decrease in prepayments and advances

- 2

(Increase)/decrease in other current assets - -Increase/(decrease) in payables – current 28 48Proceeds from sale of capital assets - -Proceeds from sale of investments - -(Increase)/decrease in other financial assets - -Expenditure on capital assets 25 681 18 406 Surrenders to Revenue Fund (17 068) (14 937)Surrenders to RDP Fund/Donor - -Voted funds not requested/not received -Own revenue included in appropriation 3 132 1 687 Other non-cash items - -Net cash flow generated by operating activities 62 765 21 997

24. Reconciliation of cash and cash equivalents for cash flow purposes

Note 2016/17 2015/16R’000 R’000

Consolidated Paymaster General account 46 335 10 280Fund requisition account - -Cash receipts - -Disbursements - -Cash on hand 19 19Cash with commercial banks (Local) - -Cash with commercial banks (Foreign) - -Total 46 354 10 299




21.2 Clearing accountsNote 2016/17 2015/16

Description 21 R’000 R’000Salary Bargaining Council - 1Salary GEHS Refund Control - 52Salary Income Tax - 6Salary Pension Fund - -Salary ACB Recalls 13 -Salary GEHS Refund Control 74 -

Total 87 59



22. Payables – non-current

2016/17 2015/16R’000 R’000 R’000 R’000 R’000

Note

One to

two years

Two to

three years

More thanthree years

Total Total

Amounts owing to other entities

-

Advancesreceived

22.1 -

Other payables 22.2 -Total - - - - -


National departmentsProvincial departments - -Public entities - -Other institutions - -Total - -






23. Net cash flow available from operating activities

Note 2016/17 2015/16R’000 R’000

Net surplus/(deficit) as per Statement of Financial Performance

46 327 15 104

Add back non cash/cash movements not deemed operating activities

16 438 6 893

(Increase)/decrease in receivables 4 665 1 687 (Increase)/decrease in prepayments and advances

- 2

(Increase)/decrease in other current assets - -Increase/(decrease) in payables – current 28 48Proceeds from sale of capital assets - -Proceeds from sale of investments - -(Increase)/decrease in other financial assets - -Expenditure on capital assets 25 681 18 406 Surrenders to Revenue Fund (17 068) (14 937)Surrenders to RDP Fund/Donor - -Voted funds not requested/not received -Own revenue included in appropriation 3 132 1 687 Other non-cash items - -Net cash flow generated by operating activities 62 765 21 997

24. Reconciliation of cash and cash equivalents for cash flow purposes

Note 2016/17 2015/16R’000 R’000

Consolidated Paymaster General account 46 335 10 280Fund requisition account - -Cash receipts - -Disbursements - -Cash on hand 19 19Cash with commercial banks (Local) - -Cash with commercial banks (Foreign) - -Total 46 354 10 299




25. Contingent liabilities and contingent assets25.1 Contingent liabilities

Note 2016/17 2015/16R’000 R’000

Liable to NatureMotor vehicle guarantees Employees Annex

3A- -

Housing loan guarantees Employees Annex 3A

- 7

Other guarantees Annex 3A

- -

Claims against the department Annex 3B

- 43

Intergovernmental payables (unconfirmed balances)

Annex 5

- -

Environmental rehabilitation liability Annex 3B

- -

Other Annex 3B

- -

Total - 50

25.2 Contingent assets

Note 2016/17 2015/16R’000 R’000

Nature of contingent assetPossible recovery of employee costs resulting from strike action

4 225 -

Total 4 225 -

The recovery of employee costs is subject to final agreement with the labour union on specific matters. This affects all staff that participated in the strike action during March and April 2017.

26. Commitments

Note 2016/17 2015/16R’000 R’000

Current expenditureApproved and contracted 2 881 66Approved but not yet contracted 37 254

2 918 320Capital expenditureApproved and contracted 39 383 69 419Approved but not yet contracted 16 13

39 399 69 432Total Commitments 42 317 69 752




27. Accruals and payables not recognised

27.1 Accruals2016/17 2015/16R’000 R’000

Listed by economic classification30

Days30+

DaysTotal Total

Goods and services 5 359 - 5 359 2 614Interest and rent on land - - - -Transfers and subsidies - - - -Capital assets 854 - 854 -Other - - - -Total 6 213 - 6 213 2 614

Note 2016/17 2015/16R’000 R’000

Listed by programme levelAdministration 3 882 2 301

Social Welfare Services 154 156Children and Families 111 141

Restorative Services 818 12Development and Research 1 248 4

Total 6 213 2 614

27.2 Payables not recognised

2016/17 2015/16R’000 R’000


Days30+

DaysTotal Total

Goods and services 167 99 266 189Interest and rent on land - - - -Transfers and subsidies 337 - 337 3 181Capital assets 5 5 -Other - - - -Total 509 99 608 3 370




25. Contingent liabilities and contingent assets25.1 Contingent liabilities

Note 2016/17 2015/16R’000 R’000

Liable to NatureMotor vehicle guarantees Employees Annex

3A- -

Housing loan guarantees Employees Annex 3A

- 7

Other guarantees Annex 3A

- -

Claims against the department Annex 3B

- 43

Intergovernmental payables (unconfirmed balances)

Annex 5

- -

Environmental rehabilitation liability Annex 3B

- -

Other Annex 3B

- -

Total - 50

25.2 Contingent assets

Note 2016/17 2015/16R’000 R’000

Nature of contingent assetPossible recovery of employee costs resulting from strike action

4 225 -

Total 4 225 -

The recovery of employee costs is subject to final agreement with the labour union on specific matters. This affects all staff that participated in the strike action during March and April 2017.

26. Commitments

Note 2016/17 2015/16R’000 R’000

Current expenditureApproved and contracted 2 881 66Approved but not yet contracted 37 254

2 918 320Capital expenditureApproved and contracted 39 383 69 419Approved but not yet contracted 16 13

39 399 69 432Total Commitments 42 317 69 752




27. Accruals and payables not recognised

27.1 Accruals2016/17 2015/16R’000 R’000


Days30+

DaysTotal Total

Goods and services 5 359 - 5 359 2 614Interest and rent on land - - - -Transfers and subsidies - - - -Capital assets 854 - 854 -Other - - - -Total 6 213 - 6 213 2 614

Note 2016/17 2015/16R’000 R’000

Listed by programme levelAdministration 3 882 2 301

Social Welfare Services 154 156Children and Families 111 141

Restorative Services 818 12Development and Research 1 248 4

Total 6 213 2 614

27.2 Payables not recognised

2016/17 2015/16R’000 R’000


Days30+

DaysTotal Total

Goods and services 167 99 266 189Interest and rent on land - - - -Transfers and subsidies 337 - 337 3 181Capital assets 5 5 -Other - - - -Total 509 99 608 3 370




Note 2016/17 2015/16R’000 R’000

Listed by programme levelAdministration 116 106

Social Welfare Services 230 792

Children and Families 249 246


Development and Research - 2 052

Total 608 3 370

Note 2016/17 2015/16Included in the above totals are the following: R’000 R’000Confirmed balances with other departments Annex 5 2 116 100Confirmed balances with other government entities

Annex 5 2 210 1 859

Total 4 326 1 963

Note 44: Confirmed balances with Departments for 2015/16 has been adjusted with R 4 thousand.

28. Employee benefits

Note 2016/17 2015/16R’000 R’000

Leave entitlement 28 701 22 455Service bonus (Thirteenth cheque) 15 872 15 119Performance awards 6 500 5 500Capped leave commitments 10 465 10 551Other 619 468Total 62 157 54 093

Included in the leave entitlement are negative leave credits amounting to R277 thousandrelating to current and capped leave figures.




29. Lease commitments

29.1 Operating leases expenditure

2016/17

Specialised military

equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year

14 840 14 840

Later than 1 year and not later than 5 years

11 172 11 172

Later than fiveyearsTotal lease commitments

- - - 26 012 26 012

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and


10 986 10 986


13 518 13 518

Later than five yearsTotal lease commitments

24 504 24 504

The Department has entered into a service level agreement with FSPG Fleet Services for provision of vehicles.

Note 2016/17 2015/16R’000 R’000

Rental earned on sub-leased assets 3Total - -

29.2 Finance leases expenditure**

2016/17


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1year

6 775 6 775

Later than 1 year and not later than

1 722 1 722




Note 2016/17 2015/16R’000 R’000

Listed by programme levelAdministration 116 106

Social Welfare Services 230 792

Children and Families 249 246


Development and Research - 2 052

Total 608 3 370

Note 2016/17 2015/16Included in the above totals are the following: R’000 R’000Confirmed balances with other departments Annex 5 2 116 100Confirmed balances with other government entities

Annex 5 2 210 1 859

Total 4 326 1 963

Note 44: Confirmed balances with Departments for 2015/16 has been adjusted with R 4 thousand.

28. Employee benefits

Note 2016/17 2015/16R’000 R’000

Leave entitlement 28 701 22 455Service bonus (Thirteenth cheque) 15 872 15 119Performance awards 6 500 5 500Capped leave commitments 10 465 10 551Other 619 468Total 62 157 54 093

Included in the leave entitlement are negative leave credits amounting to R277 thousandrelating to current and capped leave figures.




29. Lease commitments

29.1 Operating leases expenditure

2016/17


equipment Land

Buildings and other

fixed structures

Machinery and


14 840 14 840


11 172 11 172

Later than fiveyearsTotal lease commitments

- - - 26 012 26 012

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and


10 986 10 986


13 518 13 518


24 504 24 504

The Department has entered into a service level agreement with FSPG Fleet Services for provision of vehicles.

Note 2016/17 2015/16R’000 R’000


29.2 Finance leases expenditure**

2016/17


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1year

6 775 6 775

Later than 1 year and not later than

1 722 1 722




5 yearsLater than five yearsTotal lease commitments

8 497 8 497

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and

equipment Total

Not later than 1 year

6 573 6 573


6 125 6 125


12 698 12698

**This note excludes leases relating to public private partnership as they are separately disclosed in note no. 35.

The Department has entered into a lease agreement with Itec and Sharp for provision of labour saving devices.

Note 2016/17 2015/16R’000 R’000





29.3 Operating lease revenue

2016/17


equipment Land

Buildings and other

fixed structures

Machinery and


- - - - -


- - - - -

Later than five years

- - - - -

Total operating lease revenue receivable

- - - - -

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and


- - - - -


- - - - -


- - - - -


- - - - -

30. Accrued departmental revenue

Note 2016/17 2015/16R’000 R’000

Other - -Total - -




5 yearsLater than five yearsTotal lease commitments

8 497 8 497

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and

equipment Total

Not later than 1 year

6 573 6 573


6 125 6 125


12 698 12698

**This note excludes leases relating to public private partnership as they are separately disclosed in note no. 35.

The Department has entered into a lease agreement with Itec and Sharp for provision of labour saving devices.

Note 2016/17 2015/16R’000 R’000





29.3 Operating lease revenue

2016/17


equipment Land

Buildings and other

fixed structures

Machinery and


- - - - -


- - - - -


- - - - -


- - - - -

2015/16


equipment Land

Buildings and other

fixed structures

Machinery and


- - - - -


- - - - -


- - - - -


- - - - -

30. Accrued departmental revenue

Note 2016/17 2015/16R’000 R’000

Other - -Total - -




30.1 Analysis of accrued departmental revenueNote 2016/17 2015/16

R’000 R’000

Closing balance - -

30.2 Accrued department revenue written offNote 2016/17 2015/16

R’000 R’000

Nature of losses - -

Total - -

30.3 Impairment of accrued departmental revenue

Note 2016/17 2015/16R’000 R’000

Estimate of impairment of accrued departmental revenue

- -

Total - -

31. Irregular expenditure31.1 Reconciliation of irregular expenditure

Note 2016/17 2015/16

R’000 R’000Opening balance 2 261 395Prior period error 73As restated 2 261 468Add: Irregular expenditure – relating to prior year

1 990 -

Add: Irregular expenditure – relating to current year

184 2 188

Less: Prior year amounts condoned (694) -Less: Current year amounts condoned - -Less: Amounts not condoned and recoverable 15 (76) -Less: Amounts not condoned and not recoverable

(395)

Closing balance 3 665 2 261

Analysis of awaiting condonation per age classificationCurrent year 184 2 188Prior years 3 481 73Total 3 665 2 261

Opening Balance restated by R 258 thousand. See note 31.7 below for details.




31.2 Details of irregular expenditure – added current year (relating to current and prior years)


2016/17

R’000

Procurement of office furniture for Thabo Mofutsanyane secure center

1 990

Procurement of optometrist not included in event management contract

60

Deviation for medical consumables not justified

Procurement of items not included

In transversal contract

58

66

Total 2 174

31.3 Details of irregular expenditure condonedIncident Condoned by (condoning authority) 2016/17

R’000

Deviation for repairs of kitchen and

laundry equipment

Accounting Officer 694

Total 694




30.1 Analysis of accrued departmental revenueNote 2016/17 2015/16

R’000 R’000

Closing balance - -

30.2 Accrued department revenue written offNote 2016/17 2015/16

R’000 R’000

Nature of losses - -

Total - -

30.3 Impairment of accrued departmental revenue

Note 2016/17 2015/16R’000 R’000

Estimate of impairment of accrued departmental revenue

- -

Total - -

31. Irregular expenditure31.1 Reconciliation of irregular expenditure

Note 2016/17 2015/16

R’000 R’000Opening balance 2 261 395Prior period error 73As restated 2 261 468Add: Irregular expenditure – relating to prior year

1 990 -

Add: Irregular expenditure – relating to current year

184 2 188

Less: Prior year amounts condoned (694) -Less: Current year amounts condoned - -Less: Amounts not condoned and recoverable 15 (76) -Less: Amounts not condoned and not recoverable

(395)

Closing balance 3 665 2 261

Analysis of awaiting condonation per age classificationCurrent year 184 2 188Prior years 3 481 73Total 3 665 2 261

Opening Balance restated by R 258 thousand. See note 31.7 below for details.




31.2 Details of irregular expenditure – added current year (relating to current and prior years)


2016/17

R’000

Procurement of office furniture for Thabo Mofutsanyane secure center

1 990

Procurement of optometrist not included in event management contract

60

Deviation for medical consumables not justified

Procurement of items not included

In transversal contract

58

66

Total 2 174

31.3 Details of irregular expenditure condonedIncident Condoned by (condoning authority) 2016/17

R’000

Deviation for repairs of kitchen and

laundry equipment

Accounting Officer 694

Total 694




31.4 Details of irregular expenditure recoverable (not condoned)Incident 2016/17

R’000

Overpayments made to Sonaqua 76

Events & Promotions CC in 2015/16

recovered during 2016/2017

Total 76

31.5 Details of irregular expenditure not recoverable (not condoned)Incident Not condoned by (condoning

authority)2016/17

R’000

Total -

31.6 Details of irregular expenditures under investigation (not included in the main note)

Incident 2016/17

R’000

Catering Contracts 15% Limitation on extensions 1 656

Full impact of current and prior year amounts being investigated

Procurement through deviation

Investigate to determine whether deviation was not justified 2 756

Total 4 412


Note 2015/16R’000

Nature of prior period error73

Disclosure Relating to Dots Design understated in 2014/15

73

Relating to 2015/16 185




Disclosure Relating to event management (Dots Design) understated in 2015/16

244

Amount transferred to Fruitless Expenditure after final investigation

(49)

Amount overstated relating to Event Management (Sonaqua) in 2015/16

(10)

Total prior period errors 258

31.8 Details of the non-compliance where an institution was not represented in a bid committee for contracts arranged by other institutionsIncident 2016/17

R’000

Total -

32. Fruitless and wasteful expenditure

32.1 Reconciliation of fruitless and wasteful expenditure

Note 2016/17 2015/16R’000 R’000

Opening balance 612 -Prior period error 6As restated 612 6Fruitless and wasteful expenditure – relating to prior year

1 10

Fruitless and wasteful expenditure – relating to current year

1 596

Less: Amounts resolved - -


15.6 (597) -

Closing balance 17 612

32.2 Analysis of awaiting resolution per economic classification2016/17 2015/16R’000 R’000

Current 17 612Capital - -Transfers and subsidies - -Total 17 612




31.4 Details of irregular expenditure recoverable (not condoned)Incident 2016/17

R’000

Overpayments made to Sonaqua 76

Events & Promotions CC in 2015/16

recovered during 2016/2017

Total 76

31.5 Details of irregular expenditure not recoverable (not condoned)Incident Not condoned by (condoning

authority)2016/17

R’000

Total -

31.6 Details of irregular expenditures under investigation (not included in the main note)

Incident 2016/17

R’000

Catering Contracts 15% Limitation on extensions 1 656

Full impact of current and prior year amounts being investigated

Procurement through deviation

Investigate to determine whether deviation was not justified 2 756

Total 4 412


Note 2015/16R’000

Nature of prior period error73

Disclosure Relating to Dots Design understated in 2014/15

73

Relating to 2015/16 185




Disclosure Relating to event management (Dots Design) understated in 2015/16

244

Amount transferred to Fruitless Expenditure after final investigation

(49)

Amount overstated relating to Event Management (Sonaqua) in 2015/16

(10)


31.8 Details of the non-compliance where an institution was not represented in a bid committee for contracts arranged by other institutionsIncident 2016/17

R’000

Total -

32. Fruitless and wasteful expenditure

32.1 Reconciliation of fruitless and wasteful expenditure

Note 2016/17 2015/16R’000 R’000

Opening balance 612 -Prior period error 6As restated 612 6Fruitless and wasteful expenditure – relating to prior year

1 10

Fruitless and wasteful expenditure – relating to current year

1 596

Less: Amounts resolved - -


15.6 (597) -

Closing balance 17 612

32.2 Analysis of awaiting resolution per economic classification2016/17 2015/16R’000 R’000

Current 17 612Capital - -Transfers and subsidies - -Total 17 612




32.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal

proceedings2016/17

R’000

Accommodation To be recovered 1

Total 1

Restatement of prior year balance with a negative amount of R15 thousand


Note 2015/16R’000

Nature of prior period errorRelating to 2014/15 (affecting the opening balance)

6

Total value of service fees paid more than contract service fee structure relating to travel agency.

6

Relating to 2015/16 (21)VAT overcharged by supplier

Paid management fee to supplier while not stipulated in contract


61

(92)

10

Total prior period errors (15)

32.5 Details of fruitless and wasteful expenditures under investigation (not included in the main note)Incident 2016/17

R’000

Total value of services paid without 3rd

party invoices relating to travel agency.

583

Total 583




33. Related party transactions

Revenue received Note 2016/17 2015/16

R’000 R’000

Tax revenue

Sales of goods and services other than capital assets

- -

Fines, penalties and forfeits - -

Interest, dividends and rent on land - -

Sales of capital assets - -

Transactions in financial assets and liabilities - -

Transfers received - -

Total - -

Payments made Note 2016/17 2015/16

R’000 R’000

Goods and services - -

Interest and rent on land - -

Expenditure for capital assets - -

Payments for financial assets - -

Transfers - -

Total - -

Year end balances arising from revenue/payments

Receivables from related parties - -

Payables to related parties - -

Total - -




32.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal

proceedings2016/17

R’000

Accommodation To be recovered 1

Total 1

Restatement of prior year balance with a negative amount of R15 thousand


Note 2015/16R’000

Nature of prior period errorRelating to 2014/15 (affecting the opening balance)

6


6

Relating to 2015/16 (21)VAT overcharged by supplier

Paid management fee to supplier while not stipulated in contract


61

(92)

10

Total prior period errors (15)

32.5 Details of fruitless and wasteful expenditures under investigation (not included in the main note)Incident 2016/17

R’000

Total value of services paid without 3rd

party invoices relating to travel agency.

583

Total 583




33. Related party transactions

Revenue received Note 2016/17 2015/16

R’000 R’000

Tax revenue

Sales of goods and services other than capital assets

- -

Fines, penalties and forfeits - -

Interest, dividends and rent on land - -

Sales of capital assets - -

Transactions in financial assets and liabilities - -

Transfers received - -

Total - -

Payments made Note 2016/17 2015/16

R’000 R’000

Goods and services - -

Interest and rent on land - -

Expenditure for capital assets - -

Payments for financial assets - -

Transfers - -

Total - -

Year end balances arising from revenue/payments

Receivables from related parties - -

Payables to related parties - -

Total - -




Loans to /from related parties

Non-interest bearing loans to/(from)

Interest bearing loans to/(from)

Total - -

Other

Guarantees issued/received

List other contingent liabilities between department and related party

Total - -

In kind goods and services provided/received

List in kind goods and services between the department and the related party

Total - -

34. Key management personnel

No. of Individuals

2016/17 2015/16

R’000 R’000Political office bearers (provide detail below)

2 1 916 1 844

Officials:Level 15 to 16 1 1 919 1 782Level 14 (incl. CFO if at a lower level) 8 7 935 7 269

Family members of key management personnel

- 26

Total 11 770 10 921

Key management personnel (Parliament/Legislatures)

No. of Individuals

2016/17 2015/16

R’000 R’000Speaker to Parliament / the Legislature - -Deputy Speaker - -




Secretary to Parliament / the Legislature - -Deputy Secretary - -Chief Financial Officer - -Legal Advisor - -Other - -Total - -

35. Public Private Partnership

Concession fee received - -

Base fee received - -

Variable fee received - -

Other fees received (Specify) - -

Fixed component - -

Indexed component - -

Analysis of indexed component - -

Compensation of employees - -

Goods and services (excluding lease payments) - -

Operating leases - -

Interest - -

Capital / (Liabilities) - -

Tangible rights - -

Intangible rights - -

Property - -

Plant and equipment - -

Loans - -

Other - -

Prepayments and advances - -




Loans to /from related parties

Non-interest bearing loans to/(from)

Interest bearing loans to/(from)

Total - -

Other

Guarantees issued/received

List other contingent liabilities between department and related party

Total - -

In kind goods and services provided/received

List in kind goods and services between the department and the related party

Total - -

34. Key management personnel

No. of Individuals

2016/17 2015/16

R’000 R’000Political office bearers (provide detail below)

2 1 916 1 844

Officials:Level 15 to 16 1 1 919 1 782Level 14 (incl. CFO if at a lower level) 8 7 935 7 269

Family members of key management personnel

- 26

Total 11 770 10 921

Key management personnel (Parliament/Legislatures)

No. of Individuals

2016/17 2015/16

R’000 R’000Speaker to Parliament / the Legislature - -Deputy Speaker - -




Secretary to Parliament / the Legislature - -Deputy Secretary - -Chief Financial Officer - -Legal Advisor - -Other - -Total - -

35. Public Private Partnership

Concession fee received - -

Base fee received - -

Variable fee received - -

Other fees received (Specify) - -

Fixed component - -

Indexed component - -

Analysis of indexed component - -

Compensation of employees - -

Goods and services (excluding lease payments) - -

Operating leases - -

Interest - -

Capital / (Liabilities) - -

Tangible rights - -

Intangible rights - -

Property - -

Plant and equipment - -

Loans - -

Other - -

Prepayments and advances - -




Pre-production obligations - -

Other obligations - -

Any guarantees issued by the department are disclosed in Note 25.1

36. Impairment (other than receivables, accrued departmental revenue, loans and investments)

Note 2016/17 2015/16

R’000 R’000

Please specify

Total - -

37. Provisions

Note 2016/17 2015/16

R’000 R’000

Total - -

37.1 Reconciliation of movement in provisions – 2016/17

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000

Opening balance - - - -Increase in provision - - - -Settlement of provision - - - -Unused amount reversed - - - -Reimbursement expected from third party

- - - -

Change in provision due to change in estimation of inputs

- - - -

Closing balance - - - -




Reconciliation of movement in provisions – 2015/16

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000


- - - -


- - - -


38. Non-adjusting events after reporting date

2016/17

Nature of event R’000Include an estimate of the financial effect of the subsequent non-adjusting events or a statement that such an estimate cannot be made.

Total -

39. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Opening

balance

Value adjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000

HERITAGE ASSETS - - - - -Heritage assets - - - - -

MACHINERY AND EQUIPMENT

22 978 606 2 045 1 607 24 022

Transport assets - - - -

Computer equipment 14 662 362 866 1 530 14 360

Furniture and office equipment

6 508 (391) 1 042 55 7 104

Other machinery and equipment

1 808 635 137 22 2 558

SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - -




Pre-production obligations - -

Other obligations - -

Any guarantees issued by the department are disclosed in Note 25.1

36. Impairment (other than receivables, accrued departmental revenue, loans and investments)

Note 2016/17 2015/16

R’000 R’000

Please specify

Total - -

37. Provisions

Note 2016/17 2015/16

R’000 R’000

Total - -

37.1 Reconciliation of movement in provisions – 2016/17

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000


- - - -


- - - -





Reconciliation of movement in provisions – 2015/16

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000


- - - -


- - - -


38. Non-adjusting events after reporting date

2016/17

Nature of event R’000Include an estimate of the financial effect of the subsequent non-adjusting events or a statement that such an estimate cannot be made.

Total -

39. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Opening

balance

Value adjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000



22 978 606 2 045 1 607 24 022

Transport assets - - - -

Computer equipment 14 662 362 866 1 530 14 360


6 508 (391) 1 042 55 7 104


1 808 635 137 22 2 558


- - - - -





BIOLOGICAL ASSETS - - - - -Biological assets - - - - -

Capital Work-in-progress - - - - -

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

22 978 606 2 045 1 607 24 022

Movable Tangible Capital Assets under investigation

Number Value R’000

Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:Heritage assets -Machinery and equipment -Specialised military assets -Biological assets -




39.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Cash* Non-cash**

(Capital Work in

Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000



11 116 - (9 071) - 2 045

Transport assets - - - - -Computer equipment 866 - - - 866Furniture and office equipment

1 042 - - - 1 042


9 208 - (9 071) - 137


- - - - -



TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

11 116 - (9 071) - 2 045

39.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for cash

Non-cash

disposal

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

HERITAGE ASSETS - - - -Heritage assets - - - -


- 1 607 1 607 -

Transport assets - - - -Computer equipment - 1 530 1 530 -







22 978 606 2 045 1 607 24 022

Movable Tangible Capital Assets under investigation


Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:Heritage assets -Machinery and equipment -Specialised military assets -Biological assets -




39.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Cash* Non-cash**

(Capital Work in

Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,


Total

R’000 R’000 R’000 R’000 R’000



11 116 - (9 071) - 2 045

Transport assets - - - - -Computer equipment 866 - - - 866Furniture and office equipment

1 042 - - - 1 042


9 208 - (9 071) - 137


- - - - -



TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

11 116 - (9 071) - 2 045

39.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for cash

Non-cash

disposal

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000



- 1 607 1 607 -

Transport assets - - - -Computer equipment - 1 530 1 530 -





- 55 55 -


- 22 22 -


- - - -

Specialised military assets - - - -

BIOLOGICAL ASSETS - - - -Biological assets - - - -

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

- 1 607 1 607 -

39.3 Movement for 2015/16

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000


MACHINERY ANDEQUIPMENT

17 841 - 5 212 75 22 978

Transport assets - - - -Computer equipment 11 102 3 560 - 14 662 Furniture and office equipment

5 112 1 456 60 6 508


1 627 196 15 1 808


- - - - -




17 841 - 5 212 75 22 978




39.3.1 Prior period error

Note 2015/16R’000


-

-

Relating to 2015/16 --






- 55 55 -


- 22 22 -


- - - -

Specialised military assets - - - -


TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

- 1 607 1 607 -


MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000


MACHINERY ANDEQUIPMENT

17 841 - 5 212 75 22 978

Transport assets - - - -Computer equipment 11 102 3 560 - 14 662 Furniture and office equipment

5 112 1 456 60 6 508


1 627 196 15 1 808


- - - - -




17 841 - 5 212 75 22 978





Note 2015/16R’000


-

-






39.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2017

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

- - - 26 672 - 26 672

Value adjustments

- - - (369) - (369)

Additions - - - 1 454 - 1 454 Disposals - - - 1 273 - 1 273 TOTAL MINOR ASSETS

- - - 26 484 - 26484


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets

- - - 51 51

Number of minor assets at cost

- - - 18 378 18 378

TOTAL NUMBER OF MINOR ASSETS

- - - 18 429 18 429

Minor Capital Assets under investigation


Included in the above total of the minor capital assets per the asset register are assets that are under investigation:Specialised military assetsIntangible assetsHeritage assetsMachinery and equipmentBiological assets






Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

- - - 25 202 - 25 202

Prior period error

- - - - - -

Additions - - - 1 672 - 1 672 Disposals 202 - 202TOTAL MINOR ASSETS

- - - 26 672 - 26672


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - 56 56


- - - 18 351 18 351


- - - 18 407 18 407


Note 2015/16R’000


-

-

Relating to 2015/16-





39.4 Minor assets



Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

- - - 26 672 - 26 672

Value adjustments

- - - (369) - (369)

Additions - - - 1 454 - 1 454 Disposals - - - 1 273 - 1 273 TOTAL MINOR ASSETS

- - - 26 484 - 26484


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - 51 51


- - - 18 378 18 378


- - - 18 429 18 429

Minor Capital Assets under investigation


Included in the above total of the minor capital assets per the asset register are assets that are under investigation:Specialised military assetsIntangible assetsHeritage assetsMachinery and equipmentBiological assets






Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

- - - 25 202 - 25 202

Prior period error

- - - - - -

Additions - - - 1 672 - 1 672 Disposals 202 - 202TOTAL MINOR ASSETS

- - - 26 672 - 26672


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - 56 56


- - - 18 351 18 351


- - - 18 407 18 407


Note 2015/16R’000


-

-

Relating to 2015/16-





39.5 Movable assets written off

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2017Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

- - - - - -

TOTAL MOVABLE ASSETS WRITTEN OFF

- - - - - -


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

- - - - - -


- - - - - -




39.6 S42 Movable capital assets

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2017Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

No. of AssetsValue of the assets (R’000)

- - - - - -

MINOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2017Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - - - -

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2016


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000


- - - - - -


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000


- - - - - -




39.5 Movable assets written off


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

- - - - - -


- - - - - -


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

- - - - - -


- - - - - -




39.6 S42 Movable capital assets

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2017Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - - - -


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total


- - - - - -

MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2016


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000


- - - - - -


military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000


- - - - - -




40. Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Opening

balance

Valueadjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -

MASTHEADS AND PUBLISHING TITLES

- - - - -

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - - -

RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS

- - - - -

SERVICES AND OPERATING RIGHTS

- - - - -


TOTAL INTANGIBLE CAPITAL ASSETS

- - - - -

Intangible Capital Assets under investigationNumber Value

R’000Included in the above total of the intangible capital assets per the asset register are assets that are under investigation:Software -Mastheads and publishing titles -Patents, licences, copyright, brand names, trademarks -Recipes, formulae, prototypes, designs, models -Services and operating rights -




40.1 Additions

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2017

Cash Non-Cash

(Develop-ment work in progres

s –current costs)

Received

current year,

not paid(Paid

current year,


Total

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -


- - - - -


- - - - -

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

- - - - -

40.2 Disposals

DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for

cash

Non-cash

disposal

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -




40. Intangible Capital Assets


Opening

balance

Valueadjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -


- - - - -


- - - - -



- - - - -

Intangible Capital Assets under investigationNumber Value

R’000Included in the above total of the intangible capital assets per the asset register are assets that are under investigation:Software -Mastheads and publishing titles -Patents, licences, copyright, brand names, trademarks -Recipes, formulae, prototypes, designs, models -Services and operating rights -




40.1 Additions

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2017

Cash Non-Cash

(Develop-ment work in progres

s –current costs)

Received

current year,

not paid(Paid

current year,


Total

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -


- - - - -


- - - - -

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

- - - - -

40.2 Disposals

DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for

cash

Non-cash

disposal

Total disposals

Cash Received

ActualR’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -





- - - - -


- - - - -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS

- - - - -



Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -


- - - - -


- - - - -


- - - - -


Note 2015/16R’000


-

-






41. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Opening

balance

Value adjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES

115 432 - - 115 432 -

Dwellings - - - -Non-residential buildings - - - -Other fixed structures 115 432 - 115 432 -


LAND AND SUBSOIL ASSETS

- - - - -

Land - - - - -Mineral and similar non-regenerative resources

- - - - -

Capital Work-in-progress 4 516 - 14 565 - 19 081

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

119 948 - 14 565 115 432 19 081

Immovable Tangible Capital Assets under investigation

Number ValueR’000

Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation:Buildings and other fixed structures -Heritage assets -Land and subsoil assets -





- - - - -


- - - - -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS

- - - - -



Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE - - - - -


- - - - -


- - - - -


- - - - -


- - - - -


- - - - -


Note 2015/16R’000


-

-






41. Immovable Tangible Capital Assets


Opening

balance

Value adjustme

nts

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000


115 432 - - 115 432 -

Dwellings - - - -Non-residential buildings - - - -Other fixed structures 115 432 - 115 432 -



- - - - -


- - - - -

Capital Work-in-progress 4 516 - 14 565 - 19 081


119 948 - 14 565 115 432 19 081

Immovable Tangible Capital Assets under investigation

Number ValueR’000

Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation:Buildings and other fixed structures -Heritage assets -Land and subsoil assets -




41.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Cash Non-cash

(Capital Work in Progres

scurrent costs and

finance lease

payments)

Received

current, not paid

(Paid current year,


Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES

14 565 - (14 565) - -

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures 14 565 - (14 565) - -



- - - - -


- - - - -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

14 565 - (14 565) -

41.2 Disposals

DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for cash

Non-cash

disposal

Total disposal

s

Cash Received Actual

R’000 R’000 R’000 R’000


- 115 432 115 432 -

Dwellings - - - -Non-residential buildings - - - -Other fixed structures - 115 432 115 432 -






- - - -

Land - - - -Mineral and similar non-regenerative resources

- - - -

TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS

- 115 432 115 432 -



Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000


- - 115 432 - 115 432

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures - - 115 432 - 115 432



- - - - -


- - - - -


- - 115432

- 115 432


Note 2015/16R’000


-

Relating to 2015/16 41Restatement of opening balance 41





41.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Cash Non-cash

(Capital Work in Progres

scurrent costs and

finance lease

payments)

Received

current, not paid

(Paid current year,


Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES

14 565 - (14 565) - -

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures 14 565 - (14 565) - -



- - - - -


- - - - -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

14 565 - (14 565) -

41.2 Disposals

DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017

Sold for cash

Non-cash

disposal

Total disposal

s

Cash Received Actual

R’000 R’000 R’000 R’000


- 115 432 115 432 -

Dwellings - - - -Non-residential buildings - - - -Other fixed structures - 115 432 115 432 -






- - - -

Land - - - -Mineral and similar non-regenerative resources

- - - -

TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS

- 115 432 115 432 -



Opening

balance

Prior period error

Additions

Disposals

Closing Balance

R’000 R’000 R’000 R’000 R’000


- - 115 432 - 115 432

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures - - 115 432 - 115 432



- - - - -


- - - - -


- - 115432

- 115 432


Note 2015/16R’000


-

Relating to 2015/16 41Restatement of opening balance 41





41.4 Immovable assets valued at R1

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2017Buildings and other fixed

structures

Heritage

assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000

R1 Immovable assets -TOTAL - - - -


structures

Heritage

assets

Landand

subsoilassets

Total

R’000 R’000 R’000 R’000

R1 Immovable assetsTOTAL - - - -

41.5 Immovable assets written off

IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2017Buildings and other

fixed structures

Heritage assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000

Assets written offTOTAL IMMOVABLE ASSETS WRITTEN OFF

- - - - -





fixed structures

Heritage assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000


- - - - -

41.6 S42 Immovable assetsAssets subjected to transfer in terms of S42 of the PFMA – 2016/17

Number of

assets

Value of assets

R’000


- -

Dwellings - -Non-residential buildings - -Other fixed structures - -

HERITAGE ASSETS - -Heritage assets - -


- -

Land - -Mineral and similar non-regenerative resources

- -

TOTAL - -




41.4 Immovable assets valued at R1


structures

Heritage

assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000

R1 Immovable assets -TOTAL - - - -


structures

Heritage

assets

Landand

subsoilassets

Total

R’000 R’000 R’000 R’000

R1 Immovable assetsTOTAL - - - -

41.5 Immovable assets written off


fixed structures

Heritage assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000


- - - - -





fixed structures

Heritage assets

Landand

subsoil assets

Total

R’000 R’000 R’000 R’000


- - - - -

41.6 S42 Immovable assetsAssets subjected to transfer in terms of S42 of the PFMA – 2016/17

Number of

assets

Value of assets

R’000


- -

Dwellings - -Non-residential buildings - -Other fixed structures - -



- -


- -

TOTAL - -




Assets subjected to transfer in terms of S42 of the PFMA – 2015/16

Number of

assets

Value of assets

R’000


1 115 391

Dwellings - -Non-residential buildings - -Other fixed structures 1 115 391



- -


- -

TOTAL 1 115 391

41.7 Immovable assets additional information

2016/17 2015/16Note

a) Unsurveyed land Estimated completion date

Annexure 9

Area Area

b) Properties deemed vested Annexure 9

Number Number

Land parcelsFacilitiesSchools -Clinics -Hospitals -Office buildings -Dwellings -Storage facilities -Other -

c) Facilities on unsurveyed land Duration of use

Annexure 9

Number Number

Schools -Clinics -Hospitals -Office buildings -Dwellings -Storage facilities -Other -




d) Facilities on right to use land Duration of use

Annexure 9

Number Number


e) Agreement of custodianship Annexure 9

Number Number


42. Principal-agent arrangements

42.1 Department acting as the principalFee paid

2016/17 2015/16

R’000 R’000

Total - -

42.2 Department acting as the agent

42.2.1 Revenue received for agency activities

2016/17 2015/16

R’000 R’000

Total - -




Assets subjected to transfer in terms of S42 of the PFMA – 2015/16

Number of

assets

Value of assets

R’000


1 115 391

Dwellings - -Non-residential buildings - -Other fixed structures 1 115 391



- -


- -

TOTAL 1 115 391

41.7 Immovable assets additional information

2016/17 2015/16Note

a) Unsurveyed land Estimated completion date

Annexure 9

Area Area

b) Properties deemed vested Annexure 9

Number Number


c) Facilities on unsurveyed land Duration of use

Annexure 9

Number Number





d) Facilities on right to use land Duration of use

Annexure 9

Number Number


e) Agreement of custodianship Annexure 9

Number Number


42. Principal-agent arrangements

42.1 Department acting as the principalFee paid

2016/17 2015/16

R’000 R’000

Total - -

42.2 Department acting as the agent

42.2.1 Revenue received for agency activities

2016/17 2015/16

R’000 R’000

Total - -




42.2.2 Reconciliation of funds and disbursements – 2016/17

Category of revenue or expenditure per arrangement Total funds received

Expenditure incurred

against fundsR’000 R’000

Total - -

42.2.3 Reconciliation of carrying amount of receivables and payables – 2016/17

Receivables

Name of principal entity

Opening balance

Revenue principal is entitled

to

Less: Write-

offs/settlements/wai

vers

Cash received on

behalf of principal

Closing Balance

R’000 R’000 R’000 R’000 R’000

Total - - - - -

Payables

Name of principal entity Opening balance

Expenses incurred on behalf of

theprincipal

Cash paid on behalf of the principal

Closing Balance

R’000 R’000 R’000 R’000

Total - - - -




43. Changes in accounting estimatesDuring the year the following changes were made to the estimations employed in the accounting for transactions, assets, liabilities, events and circumstances

Value derived

using the original estimate

Value derived using

amended estimate

R-value impact of change in estimate

R’000 R’000 R’000

- - -

Value derived


Value derived using

amended estimate


R’000 R’000 R’000

- - -

Valuederived


Value derived using

amended estimate


R’000 R’000 R’000

- - -

44. Prior period errors

44.1 Correction of prior period errorsNote 2015/16

R’000

Revenue:

Net effect -




42.2.2 Reconciliation of funds and disbursements – 2016/17

Category of revenue or expenditure per arrangement Total funds received

Expenditure incurred

against fundsR’000 R’000

Total - -

42.2.3 Reconciliation of carrying amount of receivables and payables – 2016/17

Receivables

Name of principal entity

Opening balance

Revenue principal is entitled

to

Less: Write-

offs/settlements/wai

vers

Cash received on

behalf of principal

Closing Balance

R’000 R’000 R’000 R’000 R’000

Total - - - - -

Payables

Name of principal entity Opening balance

Expenses incurred on behalf of

theprincipal

Cash paid on behalf of the principal

Closing Balance

R’000 R’000 R’000 R’000

Total - - - -




43. Changes in accounting estimatesDuring the year the following changes were made to the estimations employed in the accounting for transactions, assets, liabilities, events and circumstances

Value derived


Value derived using

amended estimate


R’000 R’000 R’000

- - -

Value derived


Value derived using

amended estimate


R’000 R’000 R’000

- - -

Valuederived


Value derived using

amended estimate


R’000 R’000 R’000

- - -

44. Prior period errors

44.1 Correction of prior period errorsNote 2015/16

R’000

Revenue:

Net effect -




Note 2015/16

R’000

Expenditure:

Note 41- Opening Balance of Immovable Capital assets corrected.

41

Net effect 41

Note 2015/16

R’000

Assets:

Net effect -

Note 2015/16

R’000

Liabilities:

Note 27- Confirmed Balances with Departments 4

Net effect 4




Note 2015/16

R’000

Other: (e.g. Irregular expenditure, fruitless and wasteful expenditure, etc.)

Disclosure relating to irregular expenditure emanating from event management (Dot Design) understated in 2015/16

244

Amount moved to Fruitless Expenditure after final investigation by Dept of Premier

(49)

Amount not disclosed relating to event management (Dot Design) for 2014/15

73

Disclosure relating to irregular expenditure emanating from event management (Sonaqua) overstated in 2015/16

Restatement of balance relating to fruitless and wasteful expenditure for prior year

in respect of event management


(10)

(30)

(15)

Net effect 213




Note 2015/16

R’000

Expenditure:

Note 41- Opening Balance of Immovable Capital assets corrected.

41

Net effect 41

Note 2015/16

R’000

Assets:

Net effect -

Note 2015/16

R’000

Liabilities:

Note 27- Confirmed Balances with Departments 4

Net effect 4




Note 2015/16

R’000

Other: (e.g. Irregular expenditure, fruitless and wasteful expenditure, etc.)

Disclosure relating to irregular expenditure emanating from event management (Dot Design) understated in 2015/16

244

Amount moved to Fruitless Expenditure after final investigation by Dept of Premier

(49)

Amount not disclosed relating to event management (Dot Design) for 2014/15

73

Disclosure relating to irregular expenditure emanating from event management (Sonaqua) overstated in 2015/16

Restatement of balance relating to fruitless and wasteful expenditure for prior year

in respect of event management


(10)

(30)

(15)

Net effect 213




45. Inventory

Note 2016/17

2015/16

Annexure 6 R’000 R’000Opening balance - -Add/(Less): Adjustments to prior year balances

- -

Add: Additions/Purchases - Cash

- -

Add: Additions - Non-cash - -(Less): Disposals - -(Less): Issues - -Add/(Less): Adjustments - -Closing balance - -

46. Transfer of functionsProvide a description of the changes as a result of the transfer or receipt of functions

46.1 Statement of Financial Position

Note Bal per dept

2015/16AFS

before transfer

Functions per dept

(transferred) / received

Functions per dept


Functions per dept


2015/16Bal after

transfer

2015/16 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

ASSETS - - - - -Current Assets - - - - -Unauthorised expenditure

- - - - -

Cash and cash equivalents

- - - - -

Other financial assets

- - - - -

Prepayments and advances

- - - - -

Receivables - - - - -Loans - - - - -Aid assistance prepayments

- - - - -

Aid assistance receivable

- - - -

Non-Current Assets

- - - - -

Investments - - - - -Receivables - - - - -




Loans - - - - -Other financial assets

- - - - -

TOTAL ASSETS

- - - - -

LIABILITIES - - - - -Current LiabilitiesVoted funds to be surrendered to the Revenue Fund

- - - - -


- - - - -

Bank Overdraft

- - - - -

Payables - - - - -Aid assistance repayable

- - - - -

Aid assistance unutilised

- - - - -

Non-Current Liabilities

- - - - -

Payables - - - - -

TOTAL LIABILITIES

- - - - -

NET ASSETS - - - - -




45. Inventory

Note 2016/17

2015/16

Annexure 6 R’000 R’000Opening balance - -Add/(Less): Adjustments to prior year balances

- -

Add: Additions/Purchases - Cash

- -

Add: Additions - Non-cash - -(Less): Disposals - -(Less): Issues - -Add/(Less): Adjustments - -Closing balance - -

46. Transfer of functionsProvide a description of the changes as a result of the transfer or receipt of functions

46.1 Statement of Financial Position

Note Bal per dept

2015/16AFS

before transfer

Functions per dept


Functions per dept


Functions per dept


2015/16Bal after

transfer

2015/16 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

ASSETS - - - - -Current Assets - - - - -Unauthorised expenditure

- - - - -

Cash and cash equivalents

- - - - -

Other financial assets

- - - - -

Prepayments and advances

- - - - -

Receivables - - - - -Loans - - - - -Aid assistance prepayments

- - - - -

Aid assistance receivable

- - - -

Non-Current Assets

- - - - -

Investments - - - - -Receivables - - - - -




Loans - - - - -Other financial assets

- - - - -

TOTAL ASSETS

- - - - -

LIABILITIES - - - - -Current LiabilitiesVoted funds to be surrendered to the Revenue Fund

- - - - -


- - - - -

Bank Overdraft

- - - - -

Payables - - - - -Aid assistance repayable

- - - - -

Aid assistance unutilised

- - - - -

Non-Current Liabilities

- - - - -

Payables - - - - -

TOTAL LIABILITIES

- - - - -

NET ASSETS - - - - -




46.2 Disclosure Notes

Note Bal per dept 2015/16YAF

S before transfer

Functions per dept


Functions per dept


Functions per dept


20Bal after

transfer

2015/16 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

Contingent liabilities

- - - - -

Contingent assets

- - - - -

Commitments - - - - -Accruals - - - - -Payables not recognised

- - - - -

Employee benefits

- - - - -

Lease commitments – Operating lease

- - - - -

Lease commitments – Finance lease

- - - - -

Lease commitments – Operating lease revenue

- - - - -

Accrueddepartmental revenue

- - - - -

Irregular expenditure

- - - - -

Fruitless and wasteful expenditure

- - - - -

Impairment - - - - -Provisions - - - - -Movable tangible capital assets

- - - - -

Immovable tangible capital assets

- - - - -

Intangible capital assets

- - - - -




47. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT

GRANT ALLOCATION SPENT 2015/16 Divi-sion of Reven-ue Act/ Provi-ncial Grants

Roll Overs

DORA Adjust-ments

Other Adjust-ments

Total Availa-ble

Amount received by depart-ment

Amount spent by depart-ment

Under / (Overspen-ding)

% of available funds spent by department

Division of Revenue Act

Amount spent by department

R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000 National Public Works

Social Sector Grant – EPWP

14 179 - - - 14 179 14 179 14 131 48 100% 6 312 6 284

Substance Abuse Treatment Grant

42 500 11 000 - - 53 500 53 500 14 565 38 935 27% 14 500 3 500

EPWP Integrated Grant to Provinces for Infrastructure

- - - - - - - - - 735 433

56 679 11 000 - - 67 679 67 679 28 696 38 983 21 547 10 217

The Department confirms that a transfer of R67 679 million was deposited into the Departmental PMG account.




46.2 Disclosure Notes

Note Bal per dept 2015/16YAF

S before transfer

Functions per dept


Functions per dept


Functions per dept


20Bal after

transfer

2015/16 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

Contingent liabilities

- - - - -

Contingent assets

- - - - -

Commitments - - - - -Accruals - - - - -Payables not recognised

- - - - -

Employee benefits

- - - - -

Lease commitments – Operating lease

- - - - -

Lease commitments – Finance lease

- - - - -

Lease commitments – Operating lease revenue

- - - - -

Accrueddepartmental revenue

- - - - -

Irregular expenditure

- - - - -

Fruitless and wasteful expenditure

- - - - -

Impairment - - - - -Provisions - - - - -Movable tangible capital assets

- - - - -

Immovable tangible capital assets

- - - - -

Intangible capital assets

- - - - -




47. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT

GRANT ALLOCATION SPENT 2015/16 Divi-sion of Reven-ue Act/ Provi-ncial Grants

Roll Overs

DORA Adjust-ments

Other Adjust-ments

Total Availa-ble

Amount received by depart-ment

Amount spent by depart-ment

Under / (Overspen-ding)

% of available funds spent by department



R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000 National Public Works

Social Sector Grant – EPWP

14 179 - - - 14 179 14 179 14 131 48 100% 6 312 6 284

Substance Abuse Treatment Grant

42 500 11 000 - - 53 500 53 500 14 565 38 935 27% 14 500 3 500

EPWP Integrated Grant to Provinces for Infrastructure

- - - - - - - - - 735 433

56 679 11 000 - - 67 679 67 679 28 696 38 983 21 547 10 217

The Department confirms that a transfer of R67 679 million was deposited into the Departmental PMG account.




48. STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCES

NAME OF

PROVINCE / GRANT

GRANT ALLOCATION TRANSFER SPENT 2015/16


Roll Ove-rs

Adjust-ments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Depart-ment

Amount received by department


% of available funds spent by depart-ment


R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 % R’000 Summary by province

Eastern Cape - - - - - - - - - - - Free State - - - - - - - - - - - Gauteng - - - - - - - - - - - Kwazulu-Natal

- - - - - - - - - - -

Limpopo - - - - - - - - - - - Mpumalanga - - - - - - - - - - - Northern Cape

- - - - - - - - - - -

North West - - - - - - - - - - - Western Cape

- - - - - - - - - - -

TOTAL - - - - - - - - - - - Summary by grant

- - - - - - - - - - -

49. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

GRANT ALLOCATION TRANSFER

DoRA and other transfers

Roll Overs

Adjustments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Department

R’000 R’000 R'000 R'000 R'000 % TOTAL - - - - - - -




48. STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCES

NAME OF

PROVINCE / GRANT

GRANT ALLOCATION TRANSFER SPENT 2015/16


Roll Ove-rs

Adjust-ments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Depart-ment

Amount received by department


% of available funds spent by depart-ment


R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 % R’000 Summary by province

Eastern Cape - - - - - - - - - - - Free State - - - - - - - - - - - Gauteng - - - - - - - - - - - Kwazulu-Natal

- - - - - - - - - - -

Limpopo - - - - - - - - - - - Mpumalanga - - - - - - - - - - - Northern Cape

- - - - - - - - - - -

North West - - - - - - - - - - - Western Cape

- - - - - - - - - - -

TOTAL - - - - - - - - - - - Summary by grant

- - - - - - - - - - -

49. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

GRANT ALLOCATION TRANSFER

DoRA and other transfers

Roll Overs

Adjustments

Total Available

Actual Transfer

Funds Withheld

Re-allocations by National Treasury or National Department

R’000 R’000 R'000 R'000 R'000 % TOTAL - - - - - - -

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31

Mar

ch 2

017

AFS

Dep

artm

ent o

f Soc

ial D

evel

opm

ent

(Una

udite

d)-2

74-

OTH

ER G

OVE

RN

MEN

T EN

TITY

Cur

rent

GG

: Tra

nspo

rt2

210

1 85

9 -

-2

210

1 85

9

Subt

otal

2 21

0 1

859

--

2 21

0 1

859

-

Non

-cur

rent

Subt

otal

--

--

--

--

TOTA

L4

326

1 95

9 -

-4

326

1 95

9 -

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

7A

NN

EXU

RES

TO

TH

E A

NN

UA

L FI

NA

NC

IAL

STA

TEM

ENTS

for t

he y

ear e

nded

31

Mar

ch 2

017

AFS

Dep

artm

ent o

f Soc

ial D

evel

opm

ent

(Una

udite

d)-2

74-

OTH

ER G

OVE

RN

MEN

T EN

TITY

Cur

rent

GG

: Tra

nspo

rt2

210

1 85

9 -

-2

210

1 85

9

Subt

otal

2 21

0 1

859

--

2 21

0 1

859

-

Non

-cur

rent

Subt

otal

--

--

--

--

TOTA

L4

326

1 95

9 -

-4

326

1 95

9 -

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

7A

NN

EXU

RES

TO

TH

E A

NN

UA

L FI

NA

NC

IAL

STA

TEM

ENTS

for t

he y

ear e

nded

31

Mar

ch 2

017

AFS

Dep

artm

ent o

f Soc

ial D

evel

opm

ent

(Una

udite

d)-2

75-

ANN

EXU

RE

6IN

VEN

TOR

IES

Inve

ntor

yN

ote

Qua

ntity

2016

/17

Qua

ntity

2015

/16

R’0

00R

’000

Ope

ning

bal

ance

--

3 28

91

223

Add/

(Les

s): A

djus

tmen

ts to

prio

r yea

r bal

ance

--

--

Add:

Add

ition

s/Pu

rcha

ses

-Cas

h-

--

-Ad

d: A

dditi

ons

-Non

-cas

h-

--

-(L

ess)

: Dis

posa

ls-

--

-(L

ess)

: Iss

ues

--

(3 2

89)

(1 2

23)

Add/

(Les

s): A

djus

tmen

ts-

--

-

Clo

sing

bala

nce

--

--

Free State: Department of Social Development (Unaudited)- 276 -

ANNEXURE 7MOVEMENT IN CAPITAL WORK IN PROGRESS

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2017

Opening balance

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000


MACHINERY AND EQUIPMENT - - - -Transport assets - - - -Computer equipment - - - -Furniture and office equipment - - - -Other machinery and equipment - - - -

SPECIALISED MILITARY ASSETS - - - -Specialised military assets - - - -


BUILDINGS AND OTHER FIXED STRUCTURES 4 516 14 565 - 19 081Dwellings - - - -Non-residential buildings - - - -Other fixed structures 4 516 14 565 - 19 081

LAND AND SUBSOIL ASSETS - - - -Land - - - -Mineral and similar non-regenerative resources - - - -

SOFTWARE - - - -Software - - - -

MASTHEADS AND PUBLISHING TITLES - - - -Mastheads and publishing titles - - - -


- - - -

Patents, licences, copyright, brand names and trademarks

- - - -


- - - -

Recipes, formulae, prototypes, designs, models - - - -

SERVICES AND OPERATING RIGHTS - - - -Services and operating rights - - - -

TOTAL 4 516 14 565 - 19 081

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

7A

NN

EXU

RES

TO

TH

E A

NN

UA

L FI

NA

NC

IAL

STA

TEM

ENTS

for t

he y

ear e

nded

31

Mar

ch 2

017

AFS

Dep

artm

ent o

f Soc

ial D

evel

opm

ent

(Una

udite

d)-2

75-

ANN

EXU

RE

6IN

VEN

TOR

IES

Inve

ntor

yN

ote

Qua

ntity

2016

/17

Qua

ntity

2015

/16

R’0

00R

’000

Ope

ning

bal

ance

--

3 28

91

223

Add/

(Les

s): A

djus

tmen

ts to

prio

r yea

r bal

ance

--

--

Add:

Add

ition

s/Pu

rcha

ses

-Cas

h-

--

-Ad

d: A

dditi

ons

-Non

-cas

h-

--

-(L

ess)

: Dis

posa

ls-

--

-(L

ess)

: Iss

ues

--

(3 2

89)

(1 2

23)

Add/

(Les

s): A

djus

tmen

ts-

--

-

Clo

sing

bala

nce

--

--


ANNEXURE 7MOVEMENT IN CAPITAL WORK IN PROGRESS


Opening balance


Completed Assets

Closing balance

R’000 R’000 R’000 R’000


MACHINERY AND EQUIPMENT - - - -Transport assets - - - -Computer equipment - - - -Furniture and office equipment - - - -Other machinery and equipment - - - -

SPECIALISED MILITARY ASSETS - - - -Specialised military assets - - - -


BUILDINGS AND OTHER FIXED STRUCTURES 4 516 14 565 - 19 081Dwellings - - - -Non-residential buildings - - - -Other fixed structures 4 516 14 565 - 19 081

LAND AND SUBSOIL ASSETS - - - -Land - - - -Mineral and similar non-regenerative resources - - - -

SOFTWARE - - - -Software - - - -

MASTHEADS AND PUBLISHING TITLES - - - -Mastheads and publishing titles - - - -


- - - -


- - - -


- - - -

Recipes, formulae, prototypes, designs, models - - - -

SERVICES AND OPERATING RIGHTS - - - -Services and operating rights - - - -

TOTAL 4 516 14 565 - 19 081


Age analysis on ongoing projects

Number of projects 2016/17

Planned, Constructio

n not started

Planned, Construction started

TotalR’000

0 to 1 Year1 to 3 Years 1 19 0813 to 5 YearsLonger than 5 YearsTotal 1 19 081


Opening balance

Prior period error


CompletedAssets

Closing balance

R’000 R’000 R’000 R’000 R’000


MACHINERY AND EQUIPMENT - - - - -Transport assets - - - - -Computer equipment - - - - -Furniture and office equipment - - - - -Other machinery and equipment - - - - -

SPECIALISED MILITARY ASSETS - - - - -Specialised military assets - - - - -



114 343 - 5 564 (115 391) 4 516

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures 114 343 - 5 564 (115 391) 4 516

LAND AND SUBSOIL ASSETS - - - - -Land - - - - -Mineral and similar non-regenerative resources

- - - - -

SOFTWARE - - - - -Software - - - - -


- - - - -

Mastheads and publishing titles - - - - -


- - - - -


- - - - -


- - - - -


- - - - -



- - - - -

Services and operating rights - - - - -

TOTAL 114 343 - 5 564 (115 391) 4 516


Age analysis on ongoing projects

Number of projects 2016/17

Planned, Constructio

n not started

Planned, Construction started

TotalR’000

0 to 1 Year1 to 3 Years 1 19 0813 to 5 YearsLonger than 5 YearsTotal 1 19 081


Opening balance

Prior period error


CompletedAssets

Closing balance

R’000 R’000 R’000 R’000 R’000


MACHINERY AND EQUIPMENT - - - - -Transport assets - - - - -Computer equipment - - - - -Furniture and office equipment - - - - -Other machinery and equipment - - - - -

SPECIALISED MILITARY ASSETS - - - - -Specialised military assets - - - - -



114 343 - 5 564 (115 391) 4 516

Dwellings - - - - -Non-residential buildings - - - - -Other fixed structures 114 343 - 5 564 (115 391) 4 516

LAND AND SUBSOIL ASSETS - - - - -Land - - - - -Mineral and similar non-regenerative resources

- - - - -

SOFTWARE - - - - -Software - - - - -


- - - - -

Mastheads and publishing titles - - - - -


- - - - -


- - - - -


- - - - -


- - - - -



- - - - -

Services and operating rights - - - - -

TOTAL 114 343 - 5 564 (115 391) 4 516

-277

-

(Una

udite

d)

ANN

EXU

RE

8AIN

TER

-EN

TITY

AD

VAN

CES

PAI

D (n

ote

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TY

Con

firm

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alan

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alan

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TAL

31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

R’0

00R

’000

R’0

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’000

R’0

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NAT

ION

AL D

EPAR

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Subt

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--

--

--

PRO

VIN

CIA

L D

EPAR

TMEN

TS

Subt

otal

--

--

--

PUBL

IC E

NTI

TIES

Subt

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--

--

--

OTH

ER E

NTI

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Subt

otal

TOTA

L-

--

--

-

Free

Sta

te: D

epar

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t of S

ocia

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elop

men

t(U

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-280

-

ANN

EXU

RE

8BIN

TER

-EN

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CES

REC

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D (n

ote

21 A

ND

not

e 22

)

ENTI

TY

Con

firm

ed b

alan

ce o

utst

andi

ngU

ncon

firm

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utst

andi

ngTO

TAL

31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

R’0

00R

’000

R’0

00R

’000

R’0

00R

’000

NAT

ION

ALD

EPAR

TMEN

TS

Cur

rent

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

--

--

--

PRO

VIN

CIA

L D

EPAR

TMEN

TS

Cur

rent

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

--

--

--

PUB

LIC

EN

TITI

ES

Cur

rent

Free

Sta

te: D

epar

tmen

t of S

ocia

l Dev

elop

men

t(U

naud

ited)

-280

-

ANN

EXU

RE

8BIN

TER

-EN

TITY

AD

VAN

CES

REC

EIVE

D (n

ote

21 A

ND

not

e 22

)

ENTI

TY

Con

firm

ed b

alan

ce o

utst

andi

ngU

ncon

firm

ed b

alan

ce o

utst

andi

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31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

31/0

3/20

1731

/03/

2016

R’0

00R

’000

R’0

00R

’000

R’0

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’000

NAT

ION

ALD

EPAR

TMEN

TS

Cur

rent

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

--

--

--

PRO

VIN

CIA

L D

EPAR

TMEN

TS

Cur

rent

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

--

--

--

PUB

LIC

EN

TITI

ES

Cur

rent

Free

Sta

te: D

epar

tmen

t of S

ocia

l Dev

elop

men

t(U

naud

ited)

-281

-

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

--

--

--

OTH

ER E

NTI

TIES

Cur

rent

Subt

otal

--

--

--

Non

-Cur

rent

Subt

otal

TOTA

L-

--

--

-

Cur

rent

Non

-cur

rent

-277 -

(Unaudited)

CONTACT LIST

OFFICE CONTACT DETAILS

MEC: Social Development Ms. L.P. MahasaCell: 082 228 0003Tel: 051 4090600Fax: 051 4090602Email: [email protected]

Office Manager: Office of the MEC Mr. C. Tloome Cell: 083 286 2018Tel: 051 4090605Fax: 051 4090602Email: [email protected]

Head of Department: Social Development Ms. MME NthongoaCell : 079 693 0770Tel : 051 4090619Fax : 051 4090618Email : [email protected]

Office Manager: Office of the HOD Ms. L Mnguni Cell: 079 693 1333Tel: 051 4090621 Fax: 051 4090618Email: [email protected]

Chief Financial Officer Ms. K.E. Moahloli Cell: 083 995 5179Tel: 051 4090503Fax: 051 4090305Email: [email protected] [email protected]

Acting Chief Director: Corporate Services Mr. J.M.W. LinströmCell: 083 441 3852Email: [email protected] [email protected]

Chief Director: Districts & Institutions Management Mr. J.M.W. LinströmCell: 083 441 3852Email: [email protected] [email protected]

Chief Director: Social Welfare Services Ms. B.V. KgasaneCell: 083 446 3910Fax: 0862152720Email: [email protected] [email protected]

Chief Director: Research & Population Development Mr. L.J. MosuhliCell: 083 411 7171Email: [email protected] [email protected]

Chief Director: Specialist Social Services Ms. R.C. Senatle Cell: 083 295 4638Tel: 051 4090629Fax: 0862150284Email: [email protected] [email protected]

Chief Director : Community Development Services Ms. M.I. Winkie KhoabaneCell: 062 090 6841Tel: 051 4090565Email: [email protected] [email protected]

Director: Organizational Development Ms. A. Mokhitli Cell: 083 395 3904Email: [email protected] [email protected]

-277 -

(Unaudited)

CONTACT LIST


MEC: Social Development Ms. L.P. MahasaCell: 082 228 0003Tel: 051 4090600Fax: 051 4090602Email: [email protected]

Office Manager: Office of the MEC Mr. C. Tloome Cell: 083 286 2018Tel: 051 4090605Fax: 051 4090602Email: [email protected]

Head of Department: Social Development Ms. MME NthongoaCell : 079 693 0770Tel : 051 4090619Fax : 051 4090618Email : [email protected]

Office Manager: Office of the HOD Ms. L Mnguni Cell: 079 693 1333Tel: 051 4090621 Fax: 051 4090618Email: [email protected]

Chief Financial Officer Ms. K.E. Moahloli Cell: 083 995 5179Tel: 051 4090503Fax: 051 4090305Email: [email protected] [email protected]

Acting Chief Director: Corporate Services Mr. J.M.W. LinströmCell: 083 441 3852Email: [email protected] [email protected]

Chief Director: Districts & Institutions Management Mr. J.M.W. LinströmCell: 083 441 3852Email: [email protected] [email protected]

Chief Director: Social Welfare Services Ms. B.V. KgasaneCell: 083 446 3910Fax: 0862152720Email: [email protected] [email protected]

Chief Director: Research & Population Development Mr. L.J. MosuhliCell: 083 411 7171Email: [email protected] [email protected]

Chief Director: Specialist Social Services Ms. R.C. Senatle Cell: 083 295 4638Tel: 051 4090629Fax: 0862150284Email: [email protected] [email protected]

Chief Director : Community Development Services Ms. M.I. Winkie KhoabaneCell: 062 090 6841Tel: 051 4090565Email: [email protected] [email protected]

Director: Organizational Development Ms. A. Mokhitli Cell: 083 395 3904Email: [email protected] [email protected]




Director: Population Development Vacant

Director: Human Resource Management Vacant Director: Institutional Capacity Building & Support for NPOs Mr. S.R. Letsoko

Cell: 083 254 3141Email: [email protected] [email protected]

Director: Poverty Alleviation & Sustainable Livelihoods Ms. M. Lehasa Cell: 071 864 1038Email: [email protected]

Director: Social Relief Mr. C. Twala Cell: 084 050 8505Email: [email protected]

Director: Youth Development Mr. B. NazoCell: 083 286 2018Tel: 051 Fax: 086 545 3679Email: [email protected] [email protected]

Director: Security Services Mr. S. Mohoboko Cell: 084 066 8012Tel: 051 4070732Email: [email protected]

Director: Strategic Management Mr. J.N Janse van Vuuren Cell: 083 2597 989Tel: 051 4090633Fax: 0866220328Email: [email protected] [email protected]

Director: Internal Audit Mr. K.M. MojatauCell: 083 269 7727Tel: 051 4070745Fax: 051 4070743Email: [email protected] [email protected]

Director: Financial Planning, Budget Monitoring & Reporting

Ms. H.I. JosiahCell: 083 279 3385Email: [email protected] [email protected]

Director: Financial Administration & Accounting Vacant

Director: Infrastructure planning & Facilities Management Ms. N.P.P Mtirara Cell: 083 448 5302Fax: 0865001966Email: [email protected] [email protected]

Director: Legal Services Adv. K.D. TsotetsiCell: 083 274 1206Fax: 0865418423Email: [email protected]

Director: Special Needs Ms. M. Motsoeneng Cell: 083 447 1060Fax: 0865454492Email: [email protected] [email protected]

Director: Children Ms. M. MosetlheCell: 083 274 5610Fax: 0865040688Email: [email protected] [email protected]

Acting Director: Social Crime & Victim Empowerment Support

Ms. D.J. Mafoyane Cell: 082 441 0982 Tel: 051 4090554Email: [email protected]

Acting Director: Prevention & Treatment of Substance Abuse

Ms. D. Monare Cell: 083 381 9931




Tel: 051 4090558Email: [email protected]

Manager: Special Programmes Mr S.T. MasemolaCell: 083 463 8440Tel: 051 4090610Email: [email protected]

Acting Manager: Communication Ms. L. Kapa Cell: 083 264 0245Tel: 051 4090623Fax: 0865259606Email: [email protected]

Acting District Manager – Koffiefontein (DC16) Xhariep District

Mrs. F.F. NondabulaCell: 083 276 6954Tel: 053 2059866Fax: 053 2050276Email: [email protected]

District Manager – Bloemfontein (DC17) Motheo District Mr. M.P. MotshumiCell: 083 446 3522Tel: 051 4106918Fax: 0866514710Email: [email protected] [email protected]

District Manager – Welkom (DC18) Lejweleputswa District Mr. J. Maikgosho Cell: 083 444 0274Tel: 057 9168751Fax: 057 9168777/8750Email: [email protected] [email protected]

District Manager – Qwa-Qwa (DC19) Thabo Mofutsanyana District

Ms. M. MohaleroeCell: 083 444 0275Tel: 058 7132945Fax: 058 7132995Email: [email protected] [email protected]

Acting District Manager – Kroonstad (DC20) Fezile DabiDistrict

Mr. D. H. DiamondCell: 083 324 3064Tel: 056 2163445Fax: 056 2123448Email: [email protected] [email protected]




Director: Population Development Vacant

Director: Human Resource Management Vacant Director: Institutional Capacity Building & Support for NPOs Mr. S.R. Letsoko

Cell: 083 254 3141Email: [email protected] [email protected]

Director: Poverty Alleviation & Sustainable Livelihoods Ms. M. Lehasa Cell: 071 864 1038Email: [email protected]

Director: Social Relief Mr. C. Twala Cell: 084 050 8505Email: [email protected]

Director: Youth Development Mr. B. NazoCell: 083 286 2018Tel: 051 Fax: 086 545 3679Email: [email protected] [email protected]

Director: Security Services Mr. S. Mohoboko Cell: 084 066 8012Tel: 051 4070732Email: [email protected]

Director: Strategic Management Mr. J.N Janse van Vuuren Cell: 083 2597 989Tel: 051 4090633Fax: 0866220328Email: [email protected] [email protected]

Director: Internal Audit Mr. K.M. MojatauCell: 083 269 7727Tel: 051 4070745Fax: 051 4070743Email: [email protected] [email protected]

Director: Financial Planning, Budget Monitoring & Reporting

Ms. H.I. JosiahCell: 083 279 3385Email: [email protected] [email protected]

Director: Financial Administration & Accounting Vacant

Director: Infrastructure planning & Facilities Management Ms. N.P.P Mtirara Cell: 083 448 5302Fax: 0865001966Email: [email protected] [email protected]

Director: Legal Services Adv. K.D. TsotetsiCell: 083 274 1206Fax: 0865418423Email: [email protected]

Director: Special Needs Ms. M. Motsoeneng Cell: 083 447 1060Fax: 0865454492Email: [email protected] [email protected]

Director: Children Ms. M. MosetlheCell: 083 274 5610Fax: 0865040688Email: [email protected] [email protected]

Acting Director: Social Crime & Victim Empowerment Support

Ms. D.J. Mafoyane Cell: 082 441 0982 Tel: 051 4090554Email: [email protected]

Acting Director: Prevention & Treatment of Substance Abuse

Ms. D. Monare Cell: 083 381 9931




Tel: 051 4090558Email: [email protected]

Manager: Special Programmes Mr S.T. MasemolaCell: 083 463 8440Tel: 051 4090610Email: [email protected]

Acting Manager: Communication Ms. L. Kapa Cell: 083 264 0245Tel: 051 4090623Fax: 0865259606Email: [email protected]

Acting District Manager – Koffiefontein (DC16) Xhariep District

Mrs. F.F. NondabulaCell: 083 276 6954Tel: 053 2059866Fax: 053 2050276Email: [email protected]

District Manager – Bloemfontein (DC17) Motheo District Mr. M.P. MotshumiCell: 083 446 3522Tel: 051 4106918Fax: 0866514710Email: [email protected] [email protected]

District Manager – Welkom (DC18) Lejweleputswa District Mr. J. Maikgosho Cell: 083 444 0274Tel: 057 9168751Fax: 057 9168777/8750Email: [email protected] [email protected]

District Manager – Qwa-Qwa (DC19) Thabo Mofutsanyana District

Ms. M. MohaleroeCell: 083 444 0275Tel: 058 7132945Fax: 058 7132995Email: [email protected] [email protected]

Acting District Manager – Kroonstad (DC20) Fezile DabiDistrict

Mr. D. H. DiamondCell: 083 324 3064Tel: 056 2163445Fax: 056 2123448Email: [email protected] [email protected]



PR NUMBER: PR145/2017

ISBN NUMBER: ISBN: 978-0-621-45464-2

Date post:	14-Jun-2020
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