ANNUAL REPORT 2012/13 DEPARTMENT HIGHER EDUCATION AND TRAINING Presentation to the

ANNUAL REPORT 2012/13 DEPARTMENT HIGHER EDUCATION

AND TRAINING

Presentation to theSelect Committee on

Education and Recreation

23 October 2013

Presentation Outline

2

• Achievements• Background Information• Programme Performance on Predetermined Objectives

- Achievements- Targets partially and not achieved - Current status of targets

• Financial Statements- Audit Report- 2012/13 – Allocation versus Expenditure- Main Reasons for Under-Expenditure

Achievements

3

• Further Education and Training student headcount enrolments increased by 90% from 345 566 in 2010 to 657 690 in 2012

• Student headcount enrolments at universities increased by 14% from 837 779 in in 2010 to 953 375 in 2012

• The establishment of the two new universities in Mpumalanga and the Northern Cape. Both universities will open their doors in 2014 in selected academic programmes, using existing buildings

• Demerger of Medunsa Campus from University of Limpopo and establishment of a new university of health sciences

• Building of 12 new Further Education and Training campuses and refurbishment of 2 campuses

• Improved HR and financial management in FET College sector

Achievements

4

• NSFAS which is the primary tool to ensure access for poor students to post-school education has assisted 1.4 million students since 1991 with many NSFAS alumni now playing an important role in our economy and society

• NSFAS student bursary funding at FET Colleges has increased from R318 million in 2010 benefitting 61 703 students to R1.988 billion in 2013 targeting 222 817 students

• NSFAS student bursary funding at Universities has increased from R2.2 billion in 2010 benefitting 148 387 students to R3.693 billion in 2013 targeting 210 000 students

• Expansion and strengthening of teacher education for all education sub-sectors, including pre-schooling, schooling and post-schooling has resulted in an increase from just under 6 000 new teacher graduates in 2008 to 12 999 in 2012

Background Information

5

• The 2012/13 Annual Report is the third Annual Report of the Department of Higher Education and Training

• For the 2012/13 financial year the Department had a total of 107 planned targets:- 62 targets were achieved- 33 targets were partially achieved- 12 targets were not achieved

• 11 of the partially and not achieved targets have subsequently been achieved post 31 March 2013

• Implementation of the phasing-in of VCET function shift and other matters

National Certificate (Vocational) Certification

6

• Unlike the traditional matric examination, examinations for FET colleges are conducted seven times a year and twice a year for AET, with candidates being assessed and certificated in each of these nine examination cycles

• Prior to the establishment of the Department in 2009, certification challenges had already existed in the issuing of NC(V) certificates

• 322 214 NC(V) Levels 2 to 4 certificates have been issued• 16 602 certificates were initially not issued because public FET Colleges owed

certification fees to Umalusi. The Department has successfully intervened and ensured that Umalusi lifts this block. Certificates, which are now being processed for release

• 3 491 certificates have not been issued by Umalusi because of outstanding certification fees owed by private FET Colleges. The Department has contacted each of these institutions to settle outstanding certification debt

• 18 106 certificates have not been processed due to data anomalies in the candidate’s datasets. This is the actual backlog. The Department is in constant engagement with SITA to address these anomalies. SITA is also in the process of sourcing additional capacity to resolve this matter

Leakages of FET Examination Papers

7

Leakages affect only the Engineering Studies Trimester examination cycles:

• November 2012 and April 2013 (24 subjects): Candidates implicated at several centres along with individual candidates at other centres. Leakages reported 2 days ahead of examination

• August 2013 (16 subjects): Candidates implicated at only one centre and limited to individual candidates per centre at other centres – leakages reported during or after the examination

Measures put in place:• Changed distribution to daily delivery of question papers during

August 2013 examinations, i.e. afternoon before, instead of 1-2 weeks in advance as was happening in previous examination cycles

• Exploring viability of moving daily delivery to the morning of the examination

• Collaboration with National Police Commissioner’s office to investigate and detect source of leakages

• Arrests have been made and disciplinary enquiries are underway with regards to implicated staff and students

FET College Councils

8

Number of Colleges which currently have council governance structures •Sixteen public FET Colleges currently have council governance structures

Due date for the appointment of Councils•The appointments to the Free State, Eastern Cape, KwaZulu-Natal and Limpopo Councils have been completed. Gauteng, Northern Cape and North West shortlisting and due diligence have already been completed and appointments will be made during November 2013•Mpumalanga and Western Cape Councils are still in place as they have not yet expired•8 Colleges under administration with their governance structure being fulfilled by the Administrators

FET College Principal and Deputy Principal Posts

9

Principals:

•Post advertised: 13•Interviews conducted: 11•Posts due for short listing: 2•Appointments made: 7•Due for re-advertisement: 3•Interviews done and in process of appointment: 1

Deputy Principals:

•Number appointed: 21•Vacant: 11 posts are in the process of being filled

FET College Turnaround Strategy

10

• To support on human resource management aspects, 20 Human Resource generalists have been appointed and deployed to FET colleges

• South African Institute for Chartered Accountants (SAICA) have been deployed Chartered Accountants in all FET colleges with a view to strengthen financial management capacity

• A College Improvement Project in the Eastern Cape and Limpopo Province is being implemented

• Substantive actions are currently being implemented in FET colleges in pursuit of improved student performance which includes the following:

- Daily monitoring of student attendance, particularly for bursary recipients where travel and accommodation allowance disbursement is linked to attendance

- The administration of the student selection and placement test at the commencement of the academic year

- Delivery of academic support programmes

11

Purpose: To conduct the overall management of the Department and provide centralised support services

Performance Status as at 31 March 2013 Targets

Achieved 11

Partially achieved 6

Not achieved 3

Total Targets 20

Programme 1: Administration

Link between Expenditure and Budgets and performance plans in relation to key indicators


R’000

Adjusted Appropriation

Actual Expenditure Deviation Virement

AppliedFinal

Variance

Compensation of Employees 90 901 88 023 2 878 (2 613) 265

Goods and Services 69 721 78 885 (9 164) 9 343 179

Transfers and Subsidies 1 014 1 172 (158) 205 47

Machinery and Equipment 2 530 3 575 (1 045) 1 050 5

Total 164 166 171 655 (7 489) 7 985 496

Performance Information Achieved Partially Achieved

Not Achieved

Targets (20) 11 6 3

12

13

Performance Indicators Planned Target 2012/13 Actual Achievement2012/13 Comments

To improve efficiency by implementing the necessary information technology infrastructure and systemsICT governance maturity level achieved

Maturity level 1 Maturity level 1 Target achieved (no deviation)

Percentage networkconnectivity uptime

99.9% networkconnectivity uptime

100% Target achieved (no deviation)

Availability of IT services IT services available 24hours, 7 days a week (24/7)

24/7 Target achieved (no deviation)

Achievements:


14

Performance indicators Planned Target 2012/13

Actual Achievement

2012/13Comments

To provide effective and efficient human resource planning and management services

Number of months to fill a vacancy

4 months to fill a vacancy

4 months Target achieved (no deviation)

Percentage vacancy rate in the department

Vacancy rate in the department to be reduced to 15%

11% Target achieved(exceeded)

Number of days to resolve disciplinary cases

90 days to resolvedisciplinary cases

148 days Partially achieved: 58 days more to resolve disciplinary cases (experienced delays with the INDLELA cases due to postponements and non-availability of key witness)


15


Actual Achievement

2012/13Comments

Percentage compliance with the Human Resource Strategic Planning Framework

95% compliance 63% compliance Partially achieved:32% below the targetHR Plan was not approved on 30 March 2013.2013 Employment Equity report was submitted after 15 January 2013.

Percentage compliancewith performanceManagement framework

100% compliance with PMDS policy and poor performancemanaged

100% Target achieved(no deviation)


16

Performance indicators

Planned Target 2012/13

Actual Achievement2012/13 Comments

Ensure adherence to policies and standards on logistical servicesPercentage compliance toSCM and logistical policies and standards

100% compliance to SCM and logistical policiesand standards

Compliance toSCM and LogisticalPolicies andstandards exceptfor the incidentsmentioned in thecomments

Partially achievedInvestigations are taking place on an incident of irregular expenditure due to the non-compliance with SCM policies and failure not to reportall transactions aboveR100 000 to NationalTreasury


17



Actual Achievement

2012/13Comments

Ensure adherence to policies and standards on logistical servicesNumber of days to pay invoices from service providers

30 days to pay invoicesfrom service providers

30 days except for some exceptions

Partially achievedPayments later than 30days are mainly dueto incorrect bankingdetails provided byservice providers andlarge transfer paymentsthat were rejected bythe system and requiredreprocessing


18



Actual Achievement

2012/13Comments

To provide effective communication services and events managementFunctional DHETwebsite with quarterlynewsletters

Website available 365 days per year with 4 quarterly newsletters published

Website available 365 days per year with 1 newsletter published

Partially achievedNewsletters could not be published for 3 quarters. as there was no editorial policy.

Percentage response to queries via call centre

100% response to queries via call centre

97.3% Partially achieved:Below target by 2.7%Non-issuing of FET College and SETA certificates

Number of exhibitions and Public Relations events conducted

8 11 Target achieved


19




To ensure a safe and healthy physical environment

Percentage compliance with Occupational Health and Safety (OHS)

98% 90% Partially achieved: Below target by 10%.Due to renovations of the building and delays in approval of OHS and Security policies.

To prevent fraud and corruption

Fraud and anti-corruptionstrategy developed and implemented

Fraud and anti-corruption policy implemented Whistle blowingsystem developed andimplemented

Fraud and anti-corruptionpolicy implementedWhistle blowingsystem developed and implemented

Target achieved


20



To ensure an efficient and effective system of financial and asset management, governance and controls in the department and in relation to its public entitiesNumber of days toprocess transfers and payments

Within 5 days Within 5 days Target achieved

Approved financialstatements



Target achieved

Percentage complianceto PFMA

100% complianceto PFMA

The majority of PFMA compliance matters have been

complied with

Partially achieved.The Department did not reach the target of 30 day payments

Number of agreementsconcluded and projects supported

10 agreementsconcluded and projects supported

No new agreements were signed

Not achieved

Percentage of assets lost and / or unauthorisedmovements

Less than 1% Less than 1% Target achieved


21

Strategy to deal with under performance in targets in achieved:

• In dealing with the delayed resolutions of disciplinary cases, the Department intends to provide the Chairpersons with a mandate not to allow/grant unnecessary postponements which results into delays.

• Compliance with the Human Resource Strategic Planning Framework will improve as:

- The HR Plan has now been approved and there is improved capacity

- Report on the implementation of the HR Plan has been developed for submission to DPSA

- Macro-organisational structure has been approved by the Minister and was submitted to MPSA for consultation

- Micro-organisational structure has been approved

- Service Delivery Improvement Plan has been approved


Programme 2: Human Resource Development, Planning and Monitoring Coordination

22

Purpose: To provide strategic direction in the development, implementation and monitoring of the Department policies. Coordinate activities in relation to the HRDS for South Africa.


Achieved 16


Not achieved 0

Total Targets 19

Programme 2: Human Resource Development, Planning and Monitoring

CoordinationR’000



appliedFinal

Variance

Compensation of Employees 35 967 33 412 2 555 (2 268) 287 Goods and Services 5 617 6 487 (870) 977 107 Transfers and Subsidies 2 544 2 639 (95) 96 1 Machinery and Equipment 214 291 (77) 98 21 Total 44 342 42 829 (1 513) (1 097) 416


Not Achieved

Targets (19) 16 3 0


23

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Establish and maintain an integrated education and training management information system, linking all providers of education and training into a single system, to provide accurate data on skills supply and demand in the countryPercentage of publicinstitutional dataintegrated into educationand training managementinformation system

80% of public institutionaldata integrated intoeducation and training management informationsystem (Public FET and HE institutions and SETAs)

80% of public institutionaldata integrated (Public FET and HE and AET institutional data integrated) intoeducation and trainingmanagement informationsystem

Target achieved

Achievements:


25




Establish and maintain a coherent career management and career information system by 2014A coherent careermanagement andinformation systemestablished (modulebased)

A coherent careermanagement andinformation systemestablished (2 additional modules)

The National Career Advice Portal (NCAP) is established and 2 additional modules are completed (learning pathways and learning directory). It is accessible through the DHET and SAQA websites as well as through direct accessing the NCAP http://ncap.careerhelp.org.za.

Target achieved(exceeded)

Number of users reachedby career guidanceservices

Radio: 2.7 millionExhibitions: 25 000Helpline: 12 000Web portal: 70 000

Radio: 1.991 million per weekExhibitions: 34 800Helpline: 19 828Web Portal: 91 903

Target achieved(exceeded)


http://ncap.careerhelp.org.za/

http://ncap.careerhelp.org.za/

26


Planned Target

2012/13

Actual Achievement

2012/13Comments Status as at

9 October 2013

Promote research and innovation in the Higher Education and Training Sector by publishing an annual academic journal of contributions from stakeholders in the sector annuallyNumber of academicjournals published forHigher Education and Training

1 academicjournal published for Higher Education and Training

The research bulletin has been approved by the DG, but must still be published

Partially achieved due to capacity constraints within the unit responsible

The research bulletin has now been published (June 2013)


27



Manage and maintain credible planning and budgeting process for the DHET annuallyAnnual DHETPerformance Plandeveloped withperformance indicators

Annual DHETPerformance Plan developed withperformance indicators

Annual DHETPerformance Plan developed withperformance indicators

Target Achieved

Annual MTEF Bid developed



Target Achieved

Number of quarterlyperformance progressreports on theimplementation of thestrategic plan and theAPP produced

4 quarterly performanceprogress reports on theimplementation of thestrategic plan and theAPP produced annually

4 quarterly performanceprogress reports

Target Achieved


28


Planned Target

2012/13

Actual Achievement


9 October 2013

An investment report oneducation and training

An investment report oneducation and training

Draft education and traininginvestment report produced

Partially achieved:Draft education and training investment report has been produced but could not be finalised before the end of March 2013 due to capacity constraints within the unit (The official responsible resigned)

The report will be finalised by 31 October 2013.


29



Actual Achievement


9 October 2013

Pursue and strengthen bilateral relations with priority countries in Africa, Middle East, South and the North as well as with multilateral agencies such as COMEDAF, SADC, AU, ADEA, NESCO, ILO, OECD and the CommonwealthInternational relationsoperational frameworkstrategy developed

International relationsoperational frameworkstrategy developedand approved forimplementa-tion

Draft international relationsoperational frameworkstrategy developed

Partially achieved:An international relations operational framework strategy has been developed and submitted for approval. However the draft had to be subjected to internal consultation processes

The draft international relations operational framework strategy will be finalised by 31 October 2013.


30




Implementation plans with priority countriesand multilateral agenciesdeveloped

Implementation plans with priority countriesand multilateral agenciesdeveloped

Implementation plans with priority countries and multilateral agencies developed.

Target achieved


31




Maintain database of international engagements of all public post-school institutions and publish an annual report on international collaborationsA publication onInternational cooperationproduced

A publication onInternational cooperationproduced

A publication on international cooperation produced.

Target achieved

Database of internationalengagements of all public post-school institutions maintained

Database of internationalengagements of all public post-school institutionsmaintained

Database of international engagements of all public post-school institutions maintained.

Target achieved


32



Support, advise and monitor the implementation of the post-school education system legislative framework annuallyPercentage of litigationsdealt with

100% of litigationsdealt with

100% of litigationsdealt with

Target achieved

Percentage of legislationand regulations draftedand amended

100% of legislationand regulations draftedand amended

100% of legislationand regulations draftedand amended

Target achieved

Percentage of legalopinions and agreementsdrafted

100% of legalopinions and agreementsdrafted

100% of legalopinions and agreementsdrafted

Target achieved


33




Establish a well functioning Social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselingA policy documentdeveloped

A policy documentdeveloped

A policy document was developed and submitted to the Minister and the Oversight Committee on Transformation

Target achieved


34

Performance indicators Planned Target 2012/13 Actual Achievement

2012/13 Comments

Monitor and support actions needed to implement the statutory functions assigned to the Minister, Director- General, SAQA, CHE, Umalusi and QCTO in terms of the National Qualifications ActNumber of monitoringand evaluation reports

A monitoring and evaluation report

Monitoring report developed

Target achieved

Annual Ministerial policy guidelines developed

Ministerial policy guideline developed

Ministerial policy guideline was developed

Target achieved

percentage of requests for advice from Minister and SAQA answered

100% 100% Target achieved


Programme 3: University Education

35

Purpose: To develop and coordinate policy and regulatory frameworks for an effective and efficient university education system. To provide financial support to universities, the National Student Financial Scheme and the National Institute for Higher Education


Achieved 16

Targets partially achieved 13

Targets not achieved 2

Total Targets 31


R’000



appliedFinal

Variance

Compensation of Employees 36 072 30 579 5 493 (5 181) 312

Goods and Services 7 062 8 343 (1 281) 1 436 155 Transfers and Subsidies 26 189 237 26 189 468 (231) 311 80 Machinery and Equipment 321 323 (2) 12 10

Total 26 232 692 26 228 713 3 979 (3 422) 557

Performance Information Achieved Partially

AchievedNot

Achieved Targets (31) 16 13 2


36

37


Planned Target for 2012/13

Actual achievement

2012/13 Comments Status as at

9 October 2013

Expand the higher education sector in order to increase equitable access with successNumber of students enrolled in higher education studies at universities

909 716 students enrolled in higher education studies at universities

938 201 students enrolled in higher education studies at universities

Target exceeded:28 485 more students enrolled than the target

2012 Audited: 953 375 students enrolled in higher education studies at universitiesTarget exceeded

Total headcount enrolment over population 20 to 24 years

17.9 17.9 Target achieved

Achievements:

Note 1: The achievement reported as at 31 March 2013 are the 2011 audited figures


38



Actual achievement 2012/13

Comments Status as at 9 October 2013

Number of first time enrolments at universities

179 793 first time enrolments at universities

179 105 first time enrolments at universities

Partially achieved: 688 less students enrolled

2012 Audited:169 767 first time enrolments at universities

Environmental impact study conducted

Environmental impact study conducted

Preparations for environmental impact study completed, applications submitted and studies underway. Full studies on all land parcels not complete.

Target not achieved: Environmental impact study not yet complete.

Environmental impact study in process and will be achieved by 31 March 2014


39




Comments Status as at 9 October 2013

Gazetting of Seat, and Interim Council for each university

Gazetting of Seat, and Interim Council for each university

Nominations for Interim Councils received and recommendations made; All processes in terms of the Promotion of Administrative Justice Act (PAJA) complete; Draft Gazettes prepared for Minister’s signature.

Target not achieved at the time of reporting as Gazettes were not published

Gazettes published in the second quarter of 2013/14


40




Comments

Programme Qualification Framework for each university

Programme Qualification Framework for each university

Programme qualification Framework has been developed for each university

Target achieved

Spatial plan for each university

Spatial plan for each university

Initial spatial plans for each university developed

Target achieved

Number of public higher education institutions involved in foundationphase teacher education

20 public higher education institutions involved in foundationphase teacher education

20 public universities are now involved in Foundation Phase teacher education

Target achieved


41



Actual achievement


9 October 2013

A policy document on FET lecturer qualifications is developed and implemented

A finalised policyon FET lecturerqualificationsgazetted

The final draft is complete and was submitted to the CHE for comments as required by the Higher Education Act

Partially achieved: Final policy not published in the Gazette

A finalised policyon FET lecturerqualificationsGazetted

Number of African students at universities

593 260 African students at universities

640 443 African students at universities

Target achieved (exceeded)14 352 more students enrolled than the target


42



Actual achievement


9 October 2013

Number of female students at universities

593 596 female students at universities

542 997 female students at universities

Partially achieved: 50 599 less female students enrolled than the target

2012 Audited: 554 837 female students at universities

Total number of students in foundation provisioning programmes at universities

14 600 students in foundation provisioning programmes at universities

14 359students in foundation programmes at universities

Partially achieved: 241 less students enrolled than the target

2012 Audited: 14 600 students in foundation programmes at universities


43


Planned Target for 2012/13 Actual achievement 2012/13 Comments

Improve success rates in higher education studies at public institutions and therefore increase graduate outputs by 2014Improved use of foundationprovisioningfunds and reportproduced

Improved use of foundationprovisioningfunds and reportproduced

Revised policy to improve the use of Foundation Programmes approved for implementation in 2013/14. Analysis of current use of funding done and report produced.

Target achieved


44



Actual achievement


9 October 2013

Percentage success rate

76% success rate

75% success rate

Partially achieved: 1% below target

2012 Audited : 76%

Number of graduates from universities

167 807 graduates from universities

160 626 graduates from universities

Partially achieved: 7 181 less graduates than the target

2012 Audited: 165 978 graduates from universities

Number of graduates in Engineering Sciences from universities

10 682 graduates in Engineering Sciences from universities

9 387 graduates in Engineering Sciences from universities

Partially achieved: 1 295 less graduates than the target

2012 Audited: 9 974 graduates in Engineering Sciences from universities


45



Actual achievement


9 October 2013

Number of graduates in Human Health and Animal Health fromuniversities

8 535 graduates in Human Health and Animal Health fromuniversities

8 070graduates in Human Health and Animal Health fromuniversities

Partially achieved: 465 less graduates than the target

2012 Audited: 8 015 graduates in Human Health and Animal Health fromuniversities

Number of graduates in Natural and Physical Sciences from universities

5 052 graduates in Natural and Physical Sciences from universities

5 526 graduates in Natural and Physical Sciences from universities

Target achieved (exceeded): 474 more graduates than the target

2012 Audited: 6 366 graduates in Natural and Physical Sciences from universities


46



Actual achievement

2012/13 Comments Status as at 9

October 2013

Number of graduates in initial Teacher Education from universities

9 700 graduates in initial Teacher Education from universities

10 543 graduates in initial Teacher Education from universities

Target achieved (exceeded): 843 more graduates than the target

2012 Audited: 12 999 graduates in initial Teacher Education from universities


47



Actual achievement


9 October 2013

Monitor good governance and management of the Higher Education system in order to build capacity and efficiencyPercentage of public higher institutions with good governance and management

78% of public higher institutions with good governance and management

78% of public higher institutions with good governance andmanagement

Target achieved(no deviation)

Percentage registered Private Higher Education Institutions (PHEIs) complying to regulatory criteria

100% PHEIs registered complying to regulatory criteria

99 % of PHEIs complied with the regulatory criteria

Partially achieved: 1% below target

2 (out of 166) PHEIs did not comply with the regulations and were de-registered


48

Performance indicators Planned Target for 2012/13

Actual achievement 2012/13 Comments

Percentage of Statutes of universities reviewed and published ingovernment gazette

100% of Statutes of universities reviewed and published ingovernment gazette

100% - four statutes submitted for revision in 2012/13 were approved and published in the government gazette.

Target achieved

Number of governance training workshops for ministerial appointees

1 governance training workshop for ministerial appointees

1 governance training workshop successfully held on 1 February 2013

Target achieved


49



Actual achievement


9 October 2013

Number of universities with five Ministerial council appointeesappointed

23 universities with five Ministerial council appointeesappointed

18 universities with five ministerial appointees appointed

Partially achieved: 5 less universities than the target

18 universities with five ministerial appointees appointed


50



Actual achievement

2012/13 Comments Status as at 9

October 2013

To develop and enhance the research capacity and productivity of universitiesNumber of postgraduate graduates

44 520 postgraduate graduates

43 067 postgraduate graduates

Partially achieved: 1 453 less graduates than targeted

2012 Audited: 45 593 postgraduate graduates

Number of Masters graduates

4 978 Masters graduates

5 281 Masters graduates

Target achieved (exceeded): 303 more graduates than targeted

2012 Audited: 6 071 Masters graduates


51



Actual achievement


9 October 2013

Number of doctoral graduates

1 785 doctoral graduates

1 576 doctoral graduates

Partially achieved: 209 less graduates than targeted

2012 Audited: 1 878 doctoral graduates

Number of publications

10 807 publications

11 191 publication units produced

Target achieved (exceeded): 384 more than the target

Ratio of research output units per instructional / research staff

1.30 1.25 Partially achieved: 0.05 below target

2012 Audited: 1.30


52



Actual achievement 2012/13 Comments

To maintain and enhance the Higher Education Management Information System (HEMIS)Number of updates on the HEMIS for audited student and staff data

2 updates for 23 universities

2 updates for each of the 23 institutions’ student and staff data has been loaded into the National database and reports have been generated

No deviation

Number of updates on the HEMIS system for final building space datafrom the Universities

1 annual update for 23 universities

1 annual update for each of the 23 institutions’ building space data has been loaded to the National database and reports have been generated

No deviation


53

Purpose: To plan, develop, evaluate, monitor and maintain national policy, programmes and systems for vocational and continuing education and training, including further education and training colleges and post-literacy Adult Education


Achieved 9


Not achieved 3

Total Targets 22

Programme 4: Vocational and Continuing Education and Training

Programme 4: Vocational and Continuing

Education and TrainingR’000



appliedFinal

Variance

Compensation of Employees 145 393 147 152 (1 759) 3 517 1 758 Goods and Services 52 842 52 950 (108) 417 309 Transfers and Subsidies 4 844 607 4 845 119 (512) 520 8 Machinery and Equipment 1 410 720 690 (554) 136

Total 5 044 252 5 045 941 (1 689) 3 900 2 211


Not Achieved

Targets (22) 9 10 3


54

55



Actual Achievement

2012/13Comments

Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014Number of learners enrolled in AETLevel 1-4

255 000 learners enrolled in AETLevel 1-4

250 738 Partially achieved: 4 262 learners below target. The data provided by Provincial Education Department suggests that the funding of the programme is inadequate to support the envisaged expansion of adult education and training


56



Actual Achievement

2012/13Comments

Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014Number of headcount enrolmentsin public FET College programmes

550 000 headcountenrolments in public FET college programmes

657 690 Target achieved (exceeded)• Increased bursary funding made available through the NSFAS, the NSF and SETAs• Increased focus by the Department on profiling of FET Colleges to make them institutions of choice• Active campaigning through media and career guidance activities, by the Department to urge the youth to consider taking vocational programmes offered in FET Colleges


57



Actual Achievement

2012/13Comments

National Senior Certificate for Adults(NASCA) developed

Curriculum support programmes developed

Curriculum support programmes were not developed

Funding for the curriculum development function was only secured during the latter part of the financial year and progress on the project will commence during the 2013/14 financial year.

Number of FET College studentsawarded bursaries

180 826 NC(V) Collegestudents awardedbursaries

188 182 Target exceeded by 7 356.Extra funding was secured to cater for more students than was projected


58




Number of colleges offering NQF level 5 to 6 programmes

8 colleges offering higher educationprogrammes

8 Colleges offering higher education programmes

Target achieved


59



Actual Achievement

2012/13Comments

Certification rates in the VETqualification

GETC : 30%NC(V) L2: 44%NC(V) L3: 45%NC(V) L4: 47%N1-N3: 33%N4-N6: 40%

GETC: 37%NC(V) L2: 43%NC(V) L3: 43%NC(V) L4: 41% N1-N3: 24% N4-N6: 25%

Curriculum interventions coordinated by the Department assisted with the focus on performance in the GETC by emphasising the provisioning of learning and teaching support material, the training of educators and focusing on the Site Based Assessment Tasks.The low performance, except for the GETC, can mainly be attributed to lecturer capacity, institutional instability and the inability of students to cope with subjects such as Physical Science, Electronic Control and Digital Electronics.


60




Pass rate in Mathematics and Mathematical Literacy

Mathematics:NC(V) L2: 32%NC(V) L3: 26%NC(V) L4: 26%

Mathematical Literacy:NC(V) L2: 39%NC(V) L3: 37%NC(V) L4: 47%

Mathematics:NC(V) L2: 44%NC(V) L3: 36%NC(V) L4: 43%

Mathematical Literacy:NC(V) L2: 65%NC(V) L3: 78%NC(V) L4: 85%

The improvements in student performance in Mathematics and Mathematical literacy are related to lecturer training in 2012 on both subjects and the development of and training on the Internal Continuous Assessments (ICASS) guidelines.


61




Certification rates of bursaryrecipients

NC(V) L2: 39%NC(V) L3: 42%NC(V) L4: 43%N1-N3: 40%N4-N6: 40%

NC(V) L2: 36%NC(V) L3: 34%NC(V) L4: 35%N1-N3: 26%N4-N6: 31%

The significantly lower certification rate of bursary recipients suggests that FET Colleges may not effectively apply the academic merit eligibility criteria outlined in the Bursary Scheme Administration Guidelines.


62

Performance indicators Planned Target

2012/13

Actual Achievement

2012/13Comments

Business Management Standards, Qualifications, review, NC(V) selected subjects review and Student Support Services interventions implemented to selected FET Colleges through donor funding and reported on quarterly.

4 quarterly reports

4 quarterly reports

Target achieved


63


Actual Achievement

2012/13Comments

Number of lecturers, SSS managers and PDE/Regional offices officials trained to implement the comprehensive student support services framework

128 201 Target achieved (exceeded by 73)


64


2012/13

Actual Achievement

2012/13Comments

Number of trained lecturers to support new curriculum delivery

700 708 trained Target Achieved

Number of trained Provincial Education Department (PED)officials to support new curriculumdelivery

PED officials trained: 60

35 PED officials trained

Partially achieved: Below target by 25.Provinces are not in all instances willing to incur costs to attend workshops. Absenteeism of officials is also experienced.


65


2012/13

Actual Achievement

2012/13Comments

Strengthen the institutional capacity of VET institutions to improve their performance and efficiencyNumber of personnel in vocationaleducation and training institutionstrained to support curriculumdelivery in AET and Colleges

128 No training took place

This training could not happen in the absence of the curriculum and curriculum support materials.

Number of personnel at VETinstitutions trained in financialmanagement

276 No training took place

The deployment of support CFOs through the SAICA intervention programme addressed this indicator and further training was not considered


66



Actual Achievement

2012/13Comments

Number of fully constituted college councils

50 college councils fullyconstituted

31 Partially achieved: 19 college councils could not be constituted . The target was not achieved due to failure to attract suitable candidates in most colleges. The Department will re-advertise and headhunt for suitable candidates


67




Human Resource Managementand Planning (HRM&P) frameworkfor FET Colleges developed andimplemented

A generic HRM&Pframework developedand approved

A draft generic HRM&P framework

developed

Partially achieved: A draft generic HRM&P framework developed but not approved . Organisational structure completed, Post provisioning norms currently being researched and the career pathing model was delayed by the staff migration processes.


68


Planned Target

2012/13

Actual Achievement


9 October 2013

Manage and administer a credible and efficient examinations and assessment system for VET institutionsAn efficient registration, resulting,And certification system

An efficient registration,resulting, andcertification system

Candidates in all 449 examination centers were successfully registered for exams. All Report 191 candidates who had successfully completed their part qualifications were certificated.

Partially achieved. No certificates issued for NC(V)

322 214 certificates issued for NC(V) graduates.


69




Percentage of vocational educationand training institutions conductingimproved assessments

100% vocationaleducation and traininginstitutions conductingimproved assessments

87% institutions conducting national examinations in a credible manner

Partially achieved: 13% of examination centers implicated in leakages during the 7 FETC examination cycles conducted in 2012.Leakages occurred during the 3 Engineering Studies examination cycles in April, August and November 2012 which affected 60 out of the 449 centers that participated in national examinations


70



Provide support for the implementation of a monitoring, evaluation, and research for the improvement of the vocational education and training subsystemNumber of colleges implementing Business Management System standards

BMS expanded to 8 colleges

BMS has been expanded to 8 colleges

Target achieved

Number of AET centers where annual surveys were conducted

2 820 2 820 Target achieved

Number of FET Colleges where annual surveys were conducted

50 50 Target achieved

A model for FET Colleges expansion developed

A model for FET Colleges expansiondeveloped

A model for FET Colleges expansion has been developed

Target achieved


Programme 5: Skills Development

71

Purpose: To promote and monitor the National Skills Development Strategy


Achieved 10


Targets not achieved 4

Total Targets 15


R’000



appliedFinal

Variance

Compensation of Employees 65 787 61 268 4 519 (4 501) 18Goods and Services 14 043 10 552 3 491 (3 443) 48Transfers and Subsidies 20 417 20 896 (479) 482 3Machinery and Equipment 452 546 (94) 96 2

Total 100 699 93 262 7 437 (7 366) 71


Not Achieved

Targets (15) 10 1 4


72

73



Planned Target

2012/13

Actual Achievement


9 October 2013

Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014

Number of artisancandidates foundcompetentNationally.

10 000 8 655 Partially achieved: Below target by 1 345Due to the fact that the performance reported is based on reports received from SETAs and is being corrected through on site validations and support at each SETA.

The target has since been met and exceeded for the year, now at 15 277. At the time of concluding the AR audit processes, verification of the last quarter reports in all affected SETAs was not completed, an exercise that is important for accuracy of reported information

Achievements:

74



Actual Achievement

2012/13Comments

Number of graduates receiving Work Integrated Learning (WIL)

8 500 14 961 Target achieved (exceeded) Universities of Technology (UoTs) = 9 981

Public Further Education and Training graduates (FET) = 4 980

Secure trade testing system developed and implemented at all trade test centers

System for management of trade test tasks developed and piloted at 5 test centers

Not achieved Target not achieved: No system developed. Tender for System issued February 2013.

Number of audits conducted at SETA accreditedtrade test centers

20 52 Target achieved (exceeded by 32). Accelerated operationalisation of NAMB

75



Learning Programme Regulations aligned to the Occupational Qualifications Framework

Draft Learning Regulationsissued for publiccomment

Draft Learning Regulationsissued for publiccomment

Target achieved

Policy Framework for ISOE and SDI Agencies developed and implemented

Agency Regulations issued for public comment

Agency Regulations were issued as part of the Learning Programme regulation for public comment

Target achieved

Best Practice annual critical path Frameworksigned off by NSA and implemented

Best Practice Frameworkand Guidelineimplemented

Framework and Guideline in place and implemented.

Target achieved

Percentage of SETAs implementing NSDS III with approved ServiceLevel Agreement

100% SETAsimplementingNSDS III withapproved ServiceLevel Agreement

100% SETAs implementing NSDS III with approved Service Level Agreement

Target achieved


76

Performance indicators Planned Target 2012/13 Actual Achievement2012/13 Comments

Promote the alignment of skills development outputs to the needs of the workplace and to the broader growth needs of the country’s economyNumber of SETAs’ Strategic Plans analysed in relation to the Sector Skills Plans and approved

21 Strategic Plans analysed in relation to the Sector Skills Plans and approved

21 Strategic Plans analysed in relation to the Sector Skills Plans and approved

Target achieved

Improved communication with SETAs through SETA Fora

4 SETA Fora held to improve communicationwith SETAs

4 SETA Fora held to improve communicationwith SETAs

Target achieved

Number of NSDS implementation reports

4 quarterly NSDSimplementation reports

4 quarterly NSDS implementation reports

Target achieved


77



Actual Achievement

2012/13Comments

Number of annual review reports

1 Annual review report

No report was produced

Misalignment of timelines with audited information from stakeholders. Annual review for 2012/13 to be finalised during 2013/14

Provide funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its workAmount earmarked to support projects of national priority

R 2.3 billion R8.833 billion Achieved (exceed by R6.533 billion). The NSF’s high level of performance in committing funds towards skills development projects of national priority during the past financial year is in line with meeting objectives of the NSDS III.


78



Actual Achievement

2012/13Comments

Number of projects supported by National Skills Fund

262 projects supported by National Skills Fund

157 projects Partially achieved: 105 less projects . The NSF funded projects of higher amounts and learner numbers. Hence the NSF over-achieved on the amounts earmarked target and the number of learners trained even though the number of projects as target was not achieved. FET system was able to accommodate more learner intake than smaller projects.

Number of learners trained in NSF projects

32 179 learners trained in NSF projects

95 554 Learners Achieved (exceeded by 63 375). The NSF’s high level of performance of disbursing funds towards skills development projects during the past financial year led to the over-achievement


FINANCIAL INFORMATION

79

80

The Department received an unqualified audit opinionKey matters raised by the Auditor-General:Significant uncertainties• As disclosed in disclosure note 20 to the financial statements, the Department is

the defendant in law suits. The Department is opposing the claims and the ultimate outcome of these cannot presently be determined.

Restatement of Corresponding Figures• As disclosed in disclosure note 24 to the financial statements, the corresponding

figure for lease commitments for the 2011/12 financial year has been restated as a result of a calculation error discovered during March 2013 in the financial statements relating to the year ending 31 March 2012.

• As disclosed in notes 3, 10, 12 and 15 to the financial statements, the corresponding figures for departmental revenue, cash and cash equivalents, receivables and departmental revenue to be surrendered to the revenue fund for 31 March 2012 has been restated as a result of new classification requirements.

• Both restatements were accounting related without any impact on the financial status of the Department.

Auditor-General Report

81

Compliance with laws and regulations

• Human resource management and compensation: Verification processes not performed prior to appointments of new officials

• Annual financial statements: The financial statements submitted for audit purposes did not comply with section 40(1)(a) of the PFMA. The material misstatement identified by the AGSA with regards to cash and cash equivalents, receivables, departmental revenue and NRF receipts to be surrendered to the revenue fund and the employee benefits disclosure note was subsequently corrected

• Other: The Sector Education and Training Authorities’ revised strategic plans were not approved before the beginning of the financial year by the Minister as required by Treasury Regulation 30.1


82

Internal Control• Leadership:

– Management developed action plans to address previously reported root causes resulting from previous year and recurring findings. However some committed action plans are not yet implemented

– There is inadequate consequence management for action plans not implemented to address previously reported internal control deficiencies by external and internal audits

– The Department does not have documented policies and procedures at a programme level for collating, recording and verifying of reporting on actual achievement of planned objectives, indicators and targets


83

• Financial and performance management– The department does not have adequate processes in place to

ensure that financial disclosure notes included in financial statements are accurate

• Governance– Appropriate risk management activities were not implemented to

manage risks identified from the risk assessment process


84

Findings on performance information:

• Performance targets are not specific– Significantly important targets in relation to programme 3 were not

specific in clearly identifying the nature and the required level of performance.

• Performance targets not time bound– Significantly important targets in relation to programme 3 were not

time bound in specifying a time period or deadline for delivery.• Indicators/measures not verifiable

– Significantly important indicators in relation to programme 4 were not verifiable in that valid processes and systems that produce the information on actual performance did not exist.


85

• Reliability of information– Programme 3: Significantly important targets were regarded as

misstated.– Programmes 4 and 5: AG was unable to obtain information and

explanations considered necessary to satisfy the AG with regards to the reliability of information presented with respect to significant targets. This was due to limitations placed on the scope of work due to the absence of systems in place to verify the reporting of actual achievements against significant planned objectives, indicators and targets. The current systems did not allow the AG to perform alternative procedures.

• 39% of total planned targets were not achieved.– Mainly due to the fact that indicators and targets were not suitably

developed during the strategic planning process.


Action Plan Audit Findings

86

• The Department completed action plans regarding audit findings• These plans include all areas raised in the Audit Report as well as all

other matters identified during the audit that resulted in audit queries• Progress on the action plans are being monitored on a bi-weekly basis

and will be reported to the Minister, Audit Committee and Senior Management meetings

2012/13 Allocation versus Expenditure

87

ProgrammeAllocation

R’000

Actual Expenditure

R’000

VarianceR’000

% Spent

1: Administration 172 151 171 655 496 99.7

2: Human Resource Development, Planning and Monitoring Coordination

43 245 42 829 416 99.0

3: University Education 26 229 270 26 228 713 557 100.0

4: Vocational and Continuing Education and Training

5 048 152 5 045 941 2 211 100.0

5: Skills Development 93 333 93 262 71 99.9

6: Direct Charges (SETAs and NSF) 11 694 493 11 694 493 - 100.0

Total 43 280 644 43 276 893 3 751 100.0

Economic ClassificationAllocation

R’000

Actual Expenditure

R’000

DeviationR’000

% Spent

Compensation of Employees 363 074 360 434 2 640 99.3

Goods and Services 158 015 157 184 831 99.5

Financial transactions in assets and liabilities

0 33 (33) 0.0

Transfer Payments

Provinces and municipalities 4 844 607 4 844 607 0 100.0

Departmental agencies and accounts 16 996 514 16 996 473 41 100.0

Universities (current) 20 902 860 20 902 779 81 100.0

Foreign governments and international organisations

2 640 2 639 1 100.0

Non-profit institutions 5 000 5 000 0 100.0

Households 2 305 2 289 16 99.3

Capital Expenditure

Machinery and equipment 5 629 5 455 174 96.9

Total 43 280 644 43 276 893 3 751 100.0

Spending Trends per Economic Classification

88

Explanations of Variances

89

• Programme 1: Administration (Unspent: R496 000)

– Under-expenditure mainly due to:o Staff attrition and posts not filled as projectedo Invoices i.r.o. travel and accommodation not received as projected.

• Programme 2: Planning and Monitoring (Unspent: R416 000)

– Under-expenditure mainly due to:o Staff attrition and posts not filled as projectedo Invoice i.r.o. the strategic plan not received as projected.

• Programme 3: University Education (Unspent: R557 000)

– Under-expenditure mainly due to:o Staff attrition and posts not filled as projectedo Invoices i.r.o. travel and accommodation not received as projectedo Claims for interest and redemption not received as projected

Explanations of Variances

90

• Programme 4: Vocational and Continuing Education and Training

(Unspent: R2.211 million)– Under-expenditure mainly due to:

o Examination claims i.r.o. examiners and moderators not received as projected

o Travel and subsistence claims i.r.o. examiners and moderators not received as projected

o Invoices for travel and accommodation not received as projected

– Saving on computer equipment due to revision of replacement period for some of the equipment as a result of budget constraints

• Programme 5: Skills Development (Unspent: R71 000)– Under-expenditure mainly due to:

o Invoices for goods and services not received as projected.

Thank You

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