314
T N E M P O L E V E D L A I R T S U D N I F , R L O A M R F U A L T RM U IN RIC G TO AG 1 ANNUAL REPORT 2012/13 LIMPOPO DEPARTMENT OF AGRICULTURE VOTE NO. 4
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ANNUAL REPORT 2012/13
LIMPOPO DEPARTMENT OF
AGRICULTURE
VOTE NO. 4
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Table of Contents
1. INTRODUCTION
2. PART A: GENERAL INFORMATION
2.1 Department’s General Information 1
2.2 List of Abbreviations/ Acronyms 2
2.3 Strategic Overview 5
2.4 Legislative Mandates 6
2.5 Organizational Structure 8
2.6 Entities Reporting to the MEC 9
2.7 Foreword by MEC 10
2.8 Overview of the Accounting Officer 11
3. PART B: PERFORMANCE INFORMATION
3.1 Accounting Officer’s Statement of Responsibility for
Performance Information 16
3.2 Auditor General’s Report: Predetermined Objectives 17
3.3 Overview of Departmental Performance 18
3.1.1 Service Delivery Environment 19
3.1.2 Service Delivery Improvement Plan 21
3.1.3 Organizational Environment 22
3.1.4 Key Policy Developments and Legislative Changes 24
3.4 Strategic Outcome Oriented Goals 25
3.5 Performance Information by Programmes 50
3.6 Summary of Financial Information 109
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4. PART C: GOVERNANCE 129
4.1 Introduction 130
4.2 Risk Management 130
4.3 Fraud and Corruption 131
4.4 Minimizing Conflict of interest 132
4.5 Code of Conduct 132
4.6 Health Safety and Environmental issues 133
4.7 Internal Control Unit 133
4.8 Audit Committee Report 133
5. PART D: HUMAN RESOURCE MANAGEMENT 133
5.1 Legislature that govern Human Resource management 136
5.2 Introduction 136
5.3 Human Resources Oversight Statistics 137
6. PART E: FINANCIAL INFORMATION 188
6.1 Report of the Accounting Officer 189
6.2 Report of the Auditor General 225
6.3 Annual Financial Statements 227
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PART A
GENERAL INFORMATION
LIMPOPO DEPARTMENT OF AGRICULTURE 67- 69 Biccard Street Private Bag X 9487 POLOKWANE 0699 Tel: (015) 294 3000 Fax: (015) 294 4512 www.lda.gov.za PR 91/2013-127/2013 ISBN: 978-0-621-41807-1
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2. PART A – GENERAL INFORMATION
1.1 SUBMISSION OF THE ANNUAL REPORT TO THE EXECUTIVE
AUTHORITY
I have the honour of submitting the 2012/2013 Annual Report of the Limpopo
Department of Agriculture for the period of 1 April 2012 to 31 March 2013.
______________________________________
TS Ndove
Acting Accounting Officer
31 May 2013
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2.2 ACRONYMS
Agri-SETA Agriculture Sector Education and Training Authority
AIDS Acquired Immune Deficiency Syndrome
APP Annual Performance Plan
ARDC Agricultural Rural Development Corporation
ARC Agricultural Research Council
ATC Agricultural Training Centres
CASP Comprehensive Agricultural Support Programme
CEC Cation Exchange Capacity
CS Corporate Services
CoE Compensation of Employees
COMBUD Computerised Budget System
CRDP Comprehensive Rural Development Programme
DAFF Department of Agriculture, Forestry and Fishers
DORA Division of Revenue Act
DWA Department of Water Affairs
DWAF Department of Water Affairs and Forestry
EU European Union
EPWP Expanded Public Works Programme
ESKOM Electricity Supply Commission
FIM Forefront Identity Manager
FMD Foot and Mouth Disease
GDP Gross Domestic Product
GIAMA Government Immovable Asset Management Act
GIS Geographic Information System
GITO Government Information Technology Office
GMs General Managers
HCT HIV Counselling and Testing
HDI Historically Disadvantaged Individual
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HIV Human Immunodeficiency Virus
HOD Head of Department
HPM Health and Productivity Management
ICT Information Communication Technologies
IES Income Expenditure Survey
IDP Integrated Development Plan
IFSS Integrated Food Security Strategy of South Africa
IPAP Industrial Policy Action Plan
LDA Limpopo Department of Agriculture
LADC Limpopo Agri-business Development Corporation (Now LIEDA)
LED Limpopo Economic Development
LEDA Limpopo Economic Development Agency
LEGDP Limpopo Employment Growth and Development Plan
LRAD Land Redistribution for Agricultural Development
MB Megabyte
MEC Member of Executive Council
MPAT Management Performance Assessment Tool
MPSA Minister of Public Service and Administration
MTEF Medium Term Expenditure Framework
MTSF Medium Term Strategic Framework
NDP National Development Plan
NSDP National Spatial Development Perspective
NGP New Growth Path
NPCA Northern Province Corporate Act
OIE Office International des Epizooties
PAIA Promotion of Access to Information Act
PAJA Promotion of Administrative Justice Act
PAHC Primary Animal Health Care
PDF Portable Document Format
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PERSAL Personnel Salary System
PFMA Public Finance Management Act
PDI Previously Disadvantaged Individual
QLFS Quarterly Labour Force Survey
RESIS Revitalization of Smallholder Irrigation Schemes
RSA Republic of South Africa
SAAGA South African Avocado Growers’ Association
SAMAC Standing AIRS Management Advisory Committee
SCoA Standard Charts of Accounts
SCM Supply Chain Management
SHERQ Safety Health Environment Risk and Quality
SMS Senior Management Services
SUBTROP Subtropical
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2.3 STRATEGIC OVERVIEW
VISION
United, prosperous and sustainable agricultural sector.
MISSION STATEMENT
To promote economic growth and food security through sustainable agricultural and entrepreneurship development.
VALUES
As a Department we value:
• Principles of Batho Pele, as contained in the White Paper on Transformation of Service Delivery
• Shared visionary leadership team
• Spirited and action
• Optimal human resource utilization
• Our people and their diversity
DEPARTMENTAL STRATEGIC GOALS
• Enabling service delivery environment • Sustainable agricultural natural resource base • Improved agricultural production • Safe and tradable animals and animal products • Demand led training and research programmes • Competitive agricultural sector • Skilled and empowered farming community
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2.4 LEGISLATIVE AND OTHER MANDATES
The core functions and mandates of the Department are governed by the following legislation in line with the functions and mandates:
FUNCTION/MANDATE LEGISLATION
GENERAL CONSTITUTIONAL
MATTERS
National Constitution of the Republic of South Africa (Act 108 of 1996)
STAFF MEMBERS Labour Relations Act (Act 66 of 1995)
Basic Conditions of Employment Act (Act 75 of 1997)
Skills Development Act (Act 97 of 1998)
Sills Development levies Act (Act 9 of 1999)
Occupational Health and Safety Act (Act 85 of 1993)
Compensation for Occupational Injuries and Diseases Act ( Act 130 of 1993)
Government Employees Pension Law of 1996
Employee Equity Act ( Act 55 of 1998)
Public Service Act (Act 103 of 1994)
Natural Scientific Professions Act (Act 20 of 2003)
FINANCIAL MANAGEMENT Public Finance Management Act ( Act 1 of 1999 as amended by Act 29 of 1999)
Division of revenue Act ( Annual)
Preferential Procurement Policy Act (Act 5 of 2000)
Companies Act ( Act 61 of 1973)
Income Tax Act - 1962 – fourth standard
ADMINISTRATIVE Extension of Security of Tenure ACT ( Act 62 of 1997)
National Archives Act (Act 43 of 1996)
Promotion of Access to Information Act ( Act 2 of 2000)
Administrative Justice Act ( Act 3 of 2000)
AGRICULTURE Conservation of Agricultural Resources Act (Act 43 of 1983)
Subdivision of Agricultural Land Act ( Act 70 of 1970)
Meat Safety Act (Act 40 of 2000)
Animal Diseases Act (Act 35 of 1984)
Land Redistribution for Agricultural Development Policy
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Land Use Planning Ordinance (Ordinance 15 of 1985)
National Water Act, 1998 ( Act 36 of 1998)
Water Services Act, 1997 (Act 108 of 1997)
Act on Marketing of Agricultural Products, 1996 ( Act 47 0f 1996)
Land Reform Act, 1997 (Act 3 of 1997)
Act on Agricultural Products Standards
Veterinary and Para-Veterinary Professions Act, 1982 ( Act 19 of 1982)
Fertilizers, Farm Feeds, Agricultural Remedies and Stock Remedies Act, 1947 (Act
36 of 1947)
The International Code for the Control of Animal Diseases of the World
Organization for Animal Health
The International Code for Laboratory Diagnostic Procedure for Animal Diseases
of the World
Organization for Animal Health
The International Sanitary and Phyto Sanity Code of the World Trading
Organization
Codex Alimentarius of the World Trade Organization (International Code of Food
Security)
OTHER MATTERS Adult Basic Education and Training Act (Act 52 of 2000)
South African Qualifications Act ( Act 58 of 1995)
National Education Policy Act (Act 27 of 1996)
Further Education and Training Act (Act 98 of 1998)
General and Further Education and Training Quality Assurance Act (Act 58 of
2001)
Employment Education and Training Act (Act 76 of 1998)
Higher Education Act ( Act 101 of 1997)
Cooperatives Act (Act 14 of 2005)
Merchandise Marks Act, 1941 (Act 17 of 1941)
Trade Mark Act, 1993 (Act 194 of 1993)
Trade Practices Act, 1976 ( Act 76 of 1976)
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Pa
ge 8
2.5
OR
GA
NIS
AT
ION
AL
ST
RU
CT
UR
E A
S O
F 3
1 M
AR
CH
DE
PA
RT
ME
NT
OF A
GR
ICU
LT
UR
EM
EM
BE
R O
F E
XE
CU
TIV
E C
OU
NC
IL
(ME
C) &
SU
PPO
RT
ST
AFF
HE
AD
OF
DE
PA
RT
ME
NT
OF
FIC
E &
SU
PPO
RT
ST
AF
FPU
RPO
SE
: TO
LE
AD
AN
D M
AN
AG
E T
HE
LIM
PO
PO
D
EPA
RTM
EN
T O
F A
GR
ICU
LTU
RE
FU
NC
TIO
NS
:1. C
oord
inat
e ru
ral d
evel
opm
ent
and d
istr
ict
man
agem
ent
2. P
rovi
de
lead
ersh
ip in
agr
icu
ltu
ral a
dvi
sory
ser
vice
s3. P
rovi
de
lead
ersh
ip in
agr
icu
ltu
ral s
uppor
t se
rvic
es
4. P
rovi
de
lead
ersh
ip in
str
ateg
ic m
anag
emen
t.5. P
rovi
de
lead
ersh
ip a
nd f
inan
cial
man
agem
ent
6. P
rovi
de
lead
ersh
ip in
hu
man
res
ourc
e m
anag
emen
t 7. M
anag
e le
ader
ship
in r
isk a
nd s
ecu
rity
ser
vice
s.1
Hea
d o
f D
epa
rtm
ent Ndove
TS (A
ctin
g)
DIR
EC
TO
RA
TE
: RIS
K M
AN
AG
EM
EN
TPU
RPO
SE
: TO
MA
NA
GE
AN
D C
O-O
RD
INA
TE
RIS
K
SE
RV
ICE
SFU
NC
TIO
NS
: 1. P
rovi
de
risk
man
agem
ent su
ppor
t 2. C
ombat
all
form
s of
cor
rupti
on a
nd fa
rud
1 S
enio
r M
anager
(13)
Mah
lale
la S
D
DIR
EC
TO
RA
TE
: SE
CU
RIT
Y M
AN
AG
EM
EN
TPU
RPO
SE
: TO
PR
OV
IDE
SE
CU
RIT
Y M
AN
AG
EM
EN
TFU
NC
TIO
NS
:1. D
evel
op a
nd im
ple
men
tati
on s
ecu
rity
man
agem
ent
pol
icy,
sys
tem
s &
pro
cedu
res
2. M
onit
or th
e ad
her
ence
to
imple
men
tati
on o
f in
form
atio
n tec
hn
olog
y pol
icie
s bas
ed o
n M
ISS
3. P
rovi
de
emplo
yee
vett
ing
serv
ices
4. L
iais
on w
ith
oth
er s
ecu
rity
& la
w e
nfo
rcem
ent ag
enci
es5. A
dm
inis
ter
and m
onit
or th
e im
ple
men
tati
on o
f sec
uri
ty
mea
sure
s in
clu
din
g ac
cess
con
trol
1 S
enio
r M
anager
(13) S
ibiy
a M
J
BR
AN
CH
: R
UR
AL D
EV
ELO
PM
EN
T
& D
IST
RIC
T S
ER
VIC
ES
PU
RPO
SE
: TO
PR
OV
IDE
LE
AD
ER
SH
IP IN
RU
RA
L D
EV
ELO
PM
EN
T A
ND
DIS
TRIC
T M
AN
AG
EM
EN
TF
UN
CTI
ON
S:
1. C
oord
inat
e ru
ral d
evel
opm
ent
in
the
dep
artm
ent
and p
rovi
nce
2. M
onit
or a
gric
ult
ura
l ser
vice
s in
dis
tric
ts a
nd c
oord
inat
e ru
ral d
evel
1S
enio
r G
ener
al
Ma
na
ger
(15
)V
acan
t
CH
IEF
DIR
EC
TO
RA
TE
: A
GR
ICU
LT
UR
AL A
DV
ISO
RY
SE
RV
ICE
SPU
RPO
SE
: TO
PR
OV
IDE
LE
AD
ER
SH
IP I
N R
ES
EA
RC
H
AN
D PR
OD
UC
TIO
N S
ER
VIC
ES
F
UN
CTI
ON
S:
1. P
rovi
de
vete
rin
ary
ser
vice
s2. Pro
mot
e a
nim
al p
rodu
ctio
n
advi
sory
ser
vice
s 3. Pro
mot
e cr
op p
rodu
ctio
n
advi
sory
ser
vice
s4. P
rom
ote
agri
cult
ura
l tra
inin
g se
rvic
es in
col
lege
s5. P
rovi
de
rese
arch
an
d
pro
du
ctio
n s
ervi
ces
1G
ener
al M
an
ager
(14
)N
ow
ata
MSJ
CH
IEF
DIR
EC
TO
RA
TE
: A
GR
ICU
LT
UR
AL S
UPPO
RT
SE
RV
ICE
SPU
RPO
SE
: TO
PR
OV
IDE
A
GR
ICU
LTU
RA
L S
UPPO
RT
SE
RV
ICE
SF
UN
CTI
ON
S:
1. P
rovi
de
agri
cult
ura
l
engi
nee
rin
g se
rvic
es2. R
ender
spat
ial i
nfo
rmat
ion
se
rvic
es3. Pro
mot
e n
atu
ral re
sou
rce
m
anag
emen
t4. C
oord
inat
e en
terp
rise
dev
elop
men
t pro
gram
me
5. C
oord
inat
e ag
ribu
sin
ess
dev
elop
men
t su
ppor
t1
Gen
era
l M
an
ager
(14
)Sel
emel
a M
R (A
ctin
g)
CH
IEF
DIR
EC
TO
RA
TE
: F
INA
NC
IAL
MA
NA
GE
ME
NT
PU
RPO
SE
: TO
PR
OV
IDE
LE
AD
ER
SH
IP A
ND
FIN
AN
CIA
L M
AN
AG
EM
EN
TF
UN
CTI
ON
S:
1. E
nsu
re e
ffec
tive
inte
rnal
con
trol
sy
stem
s2. P
rovi
de
man
agem
ent
acco
un
tin
g3. M
anag
e fin
anci
al a
ccou
nti
ng
4. M
anag
e su
pply
ch
ain
.5. P
rovi
de
asse
t m
anag
emen
t1
Ch
ief
Fin
an
cia
l O
ffic
er (1
4)
Ser
age
BJ (A
ctin
g)
CH
IEF
DIR
EC
TO
RA
TE
: ST
RA
TE
GIC
MA
NA
GE
ME
NT
PU
RPO
SE
: TO
PR
OV
IDE
LE
AD
ER
SH
IP I
N S
TRA
TEG
IC
MA
NA
GE
ME
NT
FU
NC
TIO
NS
:1. Pro
vide
stra
tegi
c pla
nn
ing
and
pol
icy
coor
din
atio
n2. M
onit
or a
nd e
valu
ate
serv
ice
del
iver
y an
d im
ple
men
tati
on o
f dep
artm
enta
l pro
gram
mes
3. P
rovi
de
com
mu
nic
atio
n a
nd
liai
son
ser
vice
s4. M
anag
e th
e pro
visi
on o
f in
form
atio
n tec
hn
olog
y5 P
rovi
de
lega
l su
ppor
t se
rvic
es1
Gen
era
l M
an
ager
(14
)Lab
usc
hag
ne
M
CH
IEF
DIR
EC
TO
RA
TE
: H
UM
AN
R
ESO
UR
CE
MA
NA
GE
ME
NT
PU
RPO
SE
: TO
PR
OV
IDE
LE
AD
ER
SH
IP I
N H
UM
AN
R
ES
OU
RC
E M
AN
AG
EM
EN
TF
UN
CTI
ON
S:
1. M
anag
e h
um
an r
esou
rce
serv
ices
2. P
rovi
de
hu
man
res
ourc
e dev
elop
men
t ser
vice
s3. P
rovi
de
labou
r re
lati
os s
ervi
ces
4. P
rovi
de
emplo
yee
wel
lnes
s an
d
spec
ial p
rogr
ams
5. M
onit
or t
he
safe
kee
pin
g of
re
cord
s1
Gen
era
l M
an
ager
(14
)N
etsh
ifir
e N
D (A
ctin
g)
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2.6 ENTITIES REPORTING TO THE MEC
NAME OF ENTITY LEGISLATIVE MANDATE
FINANCIAL RELATIONSHIP
NATURE OF OPERATIONS
Limpopo Agricultural Development Corporation
Section 38 (1)(j) PFMA
Transfer payment Agri-business Development
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2.7 FOREWORD BY THE MEC FOR AGRICULTURE The Limpopo Department of Agriculture hereby acknowledges that agriculture is one of the main pillars and drivers of the provincial economy. Agriculture contributes to the direct growth and sustainable path of a united, prosperous and sustainable sector in the province. As the political leader of this Department I am committed to ensuring that agriculture plays a meaningful role in the fight against the triple challenges of poverty, hunger and unemployment. We need to re-commit ourselves and reclaim our position in being one of the lead departments in excellence and more importantly, in the areas of financial and human resource accountability. The quality of our work should be such that there is no room to perform below expectation. Limpopo has the largest rural percentage in the country. The fight against hunger and sustainable food security for the people of this province continues to occupy the centre stage and we should not be de-focussed from that core mandate which was a Presidential directive through the state of the nation’s address (SONA). Our efforts to eradicate poverty, hunger and unemployment are beginning to yield positive results. These are evidenced by the measure and weight of the success on key initiatives such as the Chloe agricultural project. We are working together with traditional leaders and communities to establish Food Parks and Agricultural Hubs as a way to addressing the socio-economic challenges in the society. The Public-Private Partnerships such as the Masibambisane Project is also a worthy contributor and a valuable player in the economic make-up of the province. It is through the Masibambisane Project that we have yielded huge amounts of harvesting in the various part of the province. This initiative is also assisting in the diversity of the communities in particular on the need to involve indigenous communities to be active participants in the mainstream agricultural economy. Our rural development strategy is also beginning to take shape and attracts sustainable employment opportunities for the people of Limpopo. The Department submits this Annual Report conscious of the need and expectation to ensure that the development of the people lies in the agricultural sector. We need to utilise our financial and human resources in a meaningful manner with the aim of contributing further to the sustainability and productivity of the sector. Thank you
Honourable M. R. Semenya MEC for Agriculture
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2.8 OVERVIEW OF THE ACCOUNTING OFFICER
The Limpopo Department of Agriculture Annual Report for the financial year 2012/13 reflects progress made in a year when agriculture as a sector showed a positive annual growth in the Province, coming from a -1,55 percent decline in 2010 to a positive 11, 2 percent annual growth rate in 2011. Provincial investment in agriculture, forestry and fisheries has increased by 1 percent, and we believe this Department has contributed to the positive growth through its enabling policies and service delivery model. Building on 2011 as the “Year of Job Creation” and the fact that agriculture has been identified as one of the five job drivers in the National Growth Path, agriculture, forestry and fisheries as a sector showed an increase in employment levels quarter on quarter during 2012. For the first time the Department has a programme as part of the Programme and Budget Structure to focus on the facilitation and coordination of the planning and implementation of integrated rural development in line with Limpopo Employment, Growth and Development Plan (LEGDP), Comprehensive Rural Development Programme (CRDP), Integrated Development Plans (IDP) and the Limpopo Rural Development Strategy. The program work with all key stakeholders in order to ensure that government and its social partners delivers a sustainable and efficient rural development services to all rural communities in line with the Management Model of the CRDP. Food security is one of the critical elements that are closely linked to rural development. “Food security exists when all people at all times have physical and economic access to sufficient safe and nutritious food to meet their dietary needs and food preferences for an active and healthy live” (1996 World Food Summit). This definition includes issues relating to both hunger and under-nutrition resulting from the lack of access to nutritious food. The issue is also of importance to certain types of rural communities that rely heavily on subsistence farming for their nutrition. For the majority of rural poor people staple food crops provide not only the bulk of their income, but also their diet. The Department’s Mechanisation Programme has successfully contributed to enhancing food security. The service delivery model of the Department has been strengthened by the Limpopo Agri Business Development Agency (LADC) as the implementing arm of the Department’s strategic and catalytic projects. The LADC implemented high impact growth agricultural projects, such as the revitalization of the Tshivhase
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Tea Estate in Vhembe district. Tshivhase is one of the largest tea estates in South Africa and packs the Midi tea brand and the PicknPay branded tea. The tea production in Tshivhase and revitalization of the Makgoba Tea Estate creates employment for more than 1 500 workers in the local communities, thus contributing to the fight against unemployment, reduction of poverty and local economic development. During the year under review the LADC, together with the other parastatals in the Province, amalgamated to form the Limpopo Economic Development Agency (LEDA). However, the Department will continue to work with LEDA from an agricultural perspective. The Department is applying the Management Performance Assessment Tool (MPAT) to measure the efficiency and effectiveness of departments’ management practices. The theory of change behind this is that if management practices are effective and efficient, they should lead to the achievement of outcomes. The Department of Performance Monitoring and Evaluation in the Presidency recognised the Department as a best practice in the country when the application of the MPAT was assessed. The ripple effect from effective and efficient management practise is economy growth, a factor that is covered in this Annual Report for the 20121/13 financial year as it provides information of performance against plans and budgets. The Department’s coverage of all aspects pertaining to its activities and financial performance was guided by the relevant frameworks and guides issued for provincial departments. Furthermore, Section 40 of the Public Finance Management Act and Chapter 18 of the Treasury Regulations were followed as the legal requirements for this document. The National Treasury Guide on the Preparation of the Annual Reports for Departments 2012/13 further guided the compilation of the Annual Report. The first part of the 2012/13 Annual Report covers general information, including a reflection of the legislation that governs the core mandates of the Department.
The rest of the Report reflects an overview of the service delivery and organisational environment of the year under review. The contributions that the individual programmes make to the Outcomes and the achievement of the LEGDP are reported on. Achievements in relation to programme deliverables and the challenges we faced in meeting our targets are put forth, with an indication of the outputs of each of the eight departmental programmes.
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The Report of the Audit Committee is reflected as well as a report on Human Resources Management is included, providing statistical information on the Department’s human resources for the period under review.
We are humbly reporting on the awards that the Department received during the course of the year as this recognition inspires continuous efforts and perseverance of dedicated teams of people. RECOGNITION TO OUR FARMERS Ms Mercy Rambuda from Sithagu Farming in Vhembe District: Top Entrepreneur
Export Market in the Provincial Female Entrepreneur of the Year Nomsa Leshalabe from Avidata in Sekhukhune District: Top Producer Commercial in
the Provincial Female Entrepreneur of the Year M Mathabatha, a crop farmer from Waterberg District: Top Producer Small Holder in the
Provincial Female Entrepreneur of the Year Kodumela Trading from Sekhukune District: Best Processor in the Provincial Female
Entrepreneur of the Year Novela Glanrose Metja from Capricorn District: Best Female Worker in the Provincial
Female Entrepreneur of the Year Leolo Landcare project was awarded the overall Best Provincial Project in the Environment and Culture Sector during the National Kamoso Awards
Rahlagane Table Grapes Cooperative was awarded the Best Cooperative in the Environment and Culture Sector the National Kamoso Awards for EPWP
Rapholo M A, young Agricultural entrepreneur from Blouberg was awarded the overall Best Provincial Project during 5th Biennial National Landcare Conference Nokane Primary School from Greater Letaba Municipality claimed victory under the category of the Best Landcare Awareness during 5th Biennial National Landcare Conference
PREMIER’S EXCELLENCE AWARDS The LDA GIS team received an award for being the best innovative team during
the Premier’s Excellence Awards for developing a Geographic Information Integrated System for planning purposes.
SOUTH AFRICAN HUMAN RIGHTS COMMISSION Golden Key Award for 2012 awarded by the South African Human Rights
Commission (SAHRC) as the best Provincial Institution in the country for being the public institution that best promotes access to information and fully implementing the Promotion of Access to Information Act (PAIA) through the crafting of enabling policies, guidelines, procedures and systems.
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2012 PMR AFRICA AWARDS: Diamond Arrow Award in category "Provincial Government Department that has
been most effective in achieving their goals over the past 12 months”
In conclusion, I would like to express my gratitude to the Member of the Executive Council, the Honourable Mr JBO Marule, and the Chairperson and members of the Portfolio Committee on Agriculture for their political leadership, expertise and guidance. I am also acknowledging the contribution of Mr Mortimer Mannya, who steered this organisation as Head of the Department during the year under review. My appreciation is also extended to the leadership and staff of the agricultural state-owned enterprise, the agribusiness community and farmer organisations for their continued support. In addition I would like to thank the management team and staff members in the Department for their continued dedication and hard work in pursuit of our objectives in striving towards meeting our commitments to the people of Limpopo. Finally, I am acknowledging you as the public for providing us with feedback on our services through various means; it inspires us to even greater heights of accountability.
____________________
TS Ndove
Acting Head of the Department
Limpopo Department of Agriculture
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PART B PERFORMANCE INFORMATION
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3.1 STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION Statement of Responsibility for Performance Information for the Year ended 31 March 2013 The Accounting Officer is responsible for the preparation of the Department’s performance information and for the judgements made in this information. The Accounting Officer is responsible for establishing, and implementing a system of internal control designed to provide reasonable assurance as to the integrity and reliability of performance information. In my opinion, the performance information fairly reflects the performance information of the Department for the financial year ended 31 March 2013.
_
___________________
TS Ndove
Acting Head of the Department
Limpopo Department of Agriculture
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3.3 OVERVIEW OF DEPARTMENTAL PERFORMANCE 3.3.1 SERVICE DELIVERY ENVIRONMENT The Limpopo Department of Agriculture conducted a customer satisfaction survey with its internal customers - namely, employees of the Department, and external customers - namely, suppliers to the Department and farmers. The survey was in line with the Batho Pele principles and the findings form the baseline against which to, inter alia, measure improvements, evaluate quality of transformation services, assess the impact of Batho Pele principles on service delivery, identify strengths and weaknesses of the Batho Pele programmes, highlight priority areas for attention, and recommend measures to improve service delivery. Recommendations made to improve service delivery must be read in line with the environment that the Department is delivering services in. The Limpopo Province is predominantly rural and the rural dimension can be broken down as follows: • 80 percent of the population is rural based • District rural dimension: Sekhukhune 97.4 percent, Mopani 95.3 percent,
Vhembe 95.1 percent, Capricorn 85.6 percent and Waterberg 68,5 percent
As such the rural dimension adds to the socio-economic and institutional vulnerability with the result that 57 percent of the provincial population is living in poverty. With a total area of area of 125 754 square kilometers and population density of 43 persons/square kilometer, the Limpopo Province is the fifth largest of the country’s nine provinces, taking up to 10percent of the South African land area. The total agricultural land area that is available for use in the Province is 11 321 million and the size of the area under irrigation is currently at 163 080.20 hectares (Source: SIQ 2011). Agriculture in the Province is dominated by citrus and tropical fruit, such as bananas, litchis, pine apples, mangoes and paw paws, as well as variety of nuts grown in Tzaneen and Makhado areas. Tzaneen and Tshivhase are also at the centre of extensive tea and coffee plantations.
The Province’s livestock farming includes cattle ranching and game and about 80percent of South Africa’s hunting industry is found in Limpopo. In addition the Province produces sunflower, wheat, soya bean and maize in a region of 98, 000; 176, 000; 58, 800 and 222, 400 tons respectively. In terms of ranking
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countrywide, the Province is ranked third, fourth and sixth with regard to sunflower, wheat and maize production. The Limpopo province is it stands contributes 2 percent to the total production of maize, 9 and 11 percent to the total production of wheat and sunflower countrywide. The land available for use must be audited to see if maize production in the province can’t be augmented because this means that the province is the net importer of maize from other provinces (Source: CEC 2011/2012).
The Province is the leading producer of tomatoes through ZZ2, with an estimated annual production of 160 000 tons, oranges (1 256 664 tons), avocado (49845.64 tons) and mangoes (32055.24 tons) and the second biggest producer of banana, macadamia and litchis after Mpumalanga with a production figure of 20 percent countrywide (10759.77 and 1379, 52 tons respectively). It should be noted that more than 45 percent of more than R2-billion annual turnover of the Johannesburg Fresh Produce Market comes from Limpopo (Source: CGA 2011, SAAGA, SAMAC and SUBTROP).
This is an indication that the sector is the main contributor of economic growth countrywide as well as in the Province. That means the more economic growth the more gains in terms of employment rate in this sector; however, the unemployment rate is the largest in the Limpopo province recording 36.5 percent in general (Source: QLFS-Q4). The statistics further reveals that there was a positive or real growth in terms of employment in this sector, where the sector upped by 3.6 percent from the previous quarter, which is a 5.9 percent year on year countrywide and Limpopo had a remarkable employment growth of 10.1 percent. The growth in employment could be attributed to market demand and farmers had to be forced to employ more labourers during the harvesting season. The sector’s annualized contribution to the GDP countrywide stood at 41 701 billions in rands by 2010 which is a positive growth compared to the 2009 figure of 41 496 billion which is 0.5 percent growth.
On that note the Province’s contribution is 3 051 billion in rands in that year from the 2009 figure of 3 113 billion, which is a decrease of 2.0 percent from a positive growth of 1.0percent in 2009. The decline by the sector’s contribution to the GDP in the Province means developments in the other sectors. The evidence is based on the agricultural land size we had, that of 11 451 million, and the province lost 54 900, 43 200 and 6 500 of agricultural land to urban development, mining and other industries respectively. The loss of agricultural land in the province is or could be attributed to under-utilization/non- use. This leaves a total of 11 321 million of agricultural land available for use as of current (Source: SIQ census 2011 and regionalized GDP 2011).
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The Province must put a cap on the loss of agricultural land to other industries. The sector’s contribution to GDP could improve should the cap be implemented. The Limpopo province has extra land area from the provincial and municipal boundaries changes occurred from 2001 to 2011. This is the opportune time to improve on the level of primary agriculture and more supporting programmes should be earmarked for rural communities (Source: Census 2011).
These changes together with other factors affected the population size in the Province where it had grown by 3.2 percent from 2007 to 2011 with the majority of the population group being black Africans. The agricultural sector noticed a decline in primary agriculture where the entire focus is now shifted to secondary agriculture. Now, with the growth in population, primary agriculture should be encouraged with supporting programmes in place to strengthen the first level of food production to sustain for the increased population in this province. The South African School’s Act (1996) made schooling compulsory for children aged 7 to 15 years. On that note, 96percent of individual aged 5-24 attend public schools in Limpopo. The number of persons aged 5-24 attending colleges and University/Technikon has increased to 2 and 1.1 percent in 2011. The Province had the highest functional illiteracy rate of 42 percent in 1996; however, the patterns have significantly decreased from a functional illiteracy rate of 42 percent to 25 percent in 2011. The sector could focus on providing support to entice some of the literate to acquire skills in agriculture as well as those that are encountering difficulties. Education and training programmes linking up with agriculture must be emphasized as the industry is losing more skilled agriculturalists to other industries (Source: Census 2011).
In terms of the average annual household income, census 2011 indicates that, Limpopo remained the province with the lowest average annual household income and the figure remained constant in 2011. The IES (Income Expenditure Survey) report indicate that, Limpopo’s black African households spend more on food and 13.3 percent of 1 418 102 households which is 188 608 households are depended on social grants. This is an indication that more and more households are depended on purchasing food with the social grant money and low income earnings from government and other sectors. There is therefore a need to educate and train the rural communities on farming activities and implement the rural support programme to help communities to farm for themselves and the market to enhance the income. The agricultural land that is available for use must find well trained and educated communities to produce food from it to supplement for the average annual household income of R56 844.
It is well known, that Limpopo province is a rural province and subsistence farming is the order of day and it has grown in 2011. A remarkable growth of 6.2
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percent in subsistence farming was realized whilst households producing household consumption have remained constant. It means more and more households are producing for the market to supplement the income. It is an indication that introducing more communities to farming would improve the communities’ livelihoods and employment would be created at the same time which would give positive contribution to GDP. The implementation of the rural supporting programme together with the provision of education and training would alleviate poverty and help households to be less depended on social grants.
The statistics further indicate that, the Province’s overall sex ratio is lower than 88 across the years and this has been affected by outmigration in terms of inter-provincial migration. In terms of the migration patterns of usual and previous residence, the Limpopo province had a negative net migration figure, meaning more people have migrated to other provinces in search of employment. The Province would then not encounter food deficit in case the migrators returns if communities have been allocated portions of available land to farm.
In terms of age, Limpopo province had a lower median age of 20 in 1996 to 2001 that steadily increased to 22 in 2011. On that note 25percent of 5 404 868 inhabitants of the Province have persons aged 15 years and older with no schooling or highest level of education less than Grade 7, which is figure around 1 351 217.
The Limpopo province is situated in a dry savannah sub region, characterized by open grassland with scattered trees and bushes and it has a subtropical type of climate. In general, summers have a high number of sunshine hours with the occasional afternoon thunderstorms. Winters throughout the province are dry, mild and mostly frost-free. Most of the rain falls in the summer months between October and March.
The average annual rainfall in the Province ranges between 300-400 and 600mm, however, the mountain zone has an annual rainfall of about 2, 000mm and the dry lowveld in the Kruger National park about 400mm. About 90percent of the rain falls during the summer months. The Soutpansberg Mountains and the Drakensberg receive quite high amounts of rainfall. For example Levubu-Citima station records an average rainfall of about 1329mm (DWAF, Water Regulation and Use 2011).
Now prior to the utilization or allocation of land available for use, the Province must audit or investigate the areas where the weather would be conducive for
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agriculture and looking especially at the crops that could give the Province a competitive advantage on.
3.3.2 SERVICE DELIVERY IMPROVEMENT PLAN TABLE 1.1 - MAIN SERVICE FOR SERVICE DELIVERY IMPROVEMENT AND STANDARDS
MAIN SERVICES ACTUAL
CUSTOMERS POTENTIAL
CUSTOMERS STANDARD OF
SERVICE
ACTUAL ACHIEVEMENT
AGAINST STANDARDS
Revitalisation of small holder irrigation schemes
Farmers Farmers Equip the area with infield irrigation schemes
Due to budget restraints and delays in ESKOM supplied electricity, 60 ha were equipped with irrigation schemes, but is only 95percent towards completion
Dipping Services Farmers Farmers Animals dipped using registered medicines at required strength
2 766 752
Supporting Food Insecure Households
Indigent households
Indigent households
Qualifying households supported 120
Provision of Inputs to the farmers
Farmers Farmers Farmers supported with Inputs
326
TABLE 1.2 - CONSULTATION ARRANGEMENTS FOR CUSTOMERS TYPE OF
ARRANGEMENT ACTUAL CUSTOMER POTENTIAL CUSTOMER ACTUAL
ACHIEVEMENTS
E-newsletter Internal and External Clients
Internal and External Clients
Weekly publications
Radio Programmes Internal and External Clients
Internal and External Clients 516
Events and Campaigns All Stakeholders All Stakeholders 30 Shows and Exhibitions All Stakeholders All Stakeholders 18
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TABLE 1.3 - SERVICE DELIVERY ACCESS STRATEGY ACCESS STRATEGY ACTUAL ACHIEVEMENTS
Functionality of the Help Desk At head office the help desk is managed by two officials
Provision of services at Thusong Centres Services are offered in 12 Thusong Centres.
TABLE 1.4 - SERVICE INFORMATION TOOL TYPE OF INFORMATION TOOL ACTUAL ACHIEVEMENTS
Service standards booklets 2000 Printed and Distributed
Citizen's report 1000 Printed and Distributed TABLE 1.5 - COMPLAINT MECHANISM
Complaint Mechanism Actual Achievements
Suggestion Box/ Departmental Complaints Suggestion Box service 678 times
Presidential Hotline From 2009 to date the Department has received 35 Cases. Of these twenty eight were resolved, six were referred back, and one is outstanding. For the financial year 2012-2013 five cases were received, four were resolved and one is outstanding
Premier Hotline From 2011 to-date the Department received and resolved eight cases. For the financial year 2012-2013 one case was received and resolved. No cases outstanding
3.3.3 ORGANISATIONAL ENVIRONMENT The Department has lost some its key staff members during 2012/13. The Chief Financial Officer (CFO) resigned in September 2012. The General Manager (GM) for Human Resource Management was placed in the Sekhukhune District in April 2012. The GM overseeing land reform matters resigned in December 2012. The Senior Manager, Supply Chain Management, left the Department in March 2013. Acting staff has been appointed until these vacant posts are filled. During the year under review the Department reviewed its organisational structure in line with relevant legislation and regulations. The process of reviewing the structure was among others informed by the Provincial Executive Council resolution through EXCO Decision No. 145 of 2010 which directed that departments should manage personnel expenditure by freezing all non-critical
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posts, reducing overtime work, ensuring that Departments staff establishments on PERSAL are aligned with the approved staff establishments and are adequately funded as well as ensuring that compensations of employees (CoE) is reduced to 2 percent. Although the organisational structure was approved in June 2011, the Department was however instructed to reduce the CoE by 2 percent in order to comply with EXCO Decision 145/ 2010 taken during the 2011/12 financial year. Attention has been given to improve the gender equity within the Department. The total number of female officers within the Department has decreased from 1409 during the last quarter to 1388 as at 31 March 2013. The Department is still having a challenge of gender equity to reach 50/50 at SMS level as the percentage is 33 percent female to 67 percent male. The Department has reached 2, 4 percent of people with disability. Scoping of the business processes led to identification of loopholes and recommendations were made as a result the Standard Operating Procedures were developed to assist the Department to be PAJA compliant. Uniformly with other Pilot Departments a PAJA Toolkit has been drafted and is circulating for inputs and comments to ensure that Departments own up to the document. Information technology is being utilized to enrich the organizational environment. Currently what’s being implemented on SharePoint Platform is e-docs (e-Document Management solution), Rito (New Intranet-Internal Communication Solution) and E-APP (Business Intelligence solution).
E-docs (http://e-docs) (Document Management Center): is LDA dedicated electronic document management solution used for storage of documents (Policies, Memos, etc.), Collaboration between users, distribution of files & documents, Disaster recovery and information management.
NewIntranet (http://Rito): The Government Information Technology Officer (GITO) has developed a new intranet based on SharePoint Platform and the main purpose for Intranet is to manage internal communications and distribution of documents. Currently users are sending around 5MB files or PDF documents to about 2200 users and that is putting a lot of strain on the Network. Therefore a dedicated Internal Communication tool is developed to manage that process.
Forefront identity Manager (FIM): This is a Microsoft technology for managing user-id within an organization. It gives the user the power to manage their identity themselves without involving information technology. Example, if a user changes
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department or a telephone number, the user can update that information themselves through FIM. FIM also will allow users to reset their password in a case where the user has forgotten his or her password. Users will not call the helpdesk anymore or fill and fax forms anymore.
Virtualization of servers: This is the process of consolidating servers as it saves cost and is a green option. Virtualization eliminates having many physical servers in the datacentre by converting the physical server into a virtual server. The virtual servers can now run on one physical server. The virtualisation process save cost in terms of hardware and electricity cost, and it’s a greener way of running the operations of the Department.
3.3.4 KEY POLICY DEVELOPMENTS AND LEGISLATIVE CHANGES The agricultural sector has the potential to play pivotal role to build and accelerate a sustainable, equitable and inclusive economic growth through its forward and backward linkages within the value chain. Therefore, alternative income generating opportunities should be explored, as agricultural sector is diverse with potential to provide new opportunities in the Province through its multiplier effects on the economy. Guided by the Medium Term Strategic Framework (MTSF) of government and the LEGDP framework, the Department developed the Limpopo Agro-Processing Strategy that guides the strategic intervention in investing in secondary value chain, which will generate more jobs and increase income for farmers through local beneficiation. The Agro-processing strategy was developed with consultation of industry stakeholders and other spheres government. To draw the mandate and base for Agro-processing sector development, an Institutional and Policy Review was conducted. This entailed the review of the existing relevant policies and strategies with their implications for the agro processing industry in Limpopo. Agro processing has been recognised as an industry with potential to create high number of jobs and several government interventions/investments are geared towards growing this industry, thus giving a solid foundation and blackening for the agro processing strategy.
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Some of the policy and strategy frameworks with implications on Agro-processing strategy reviewed were: • New Growth Path (NGP) • Industrial Policy Action Plan (IPAP) • Comprehensive Rural Development Programme (CRDP) • National Spatial Development Perspective (NSDP • Limpopo Employment, Growth and Development Plan (LEGDP) • Limpopo Department of Agriculture Strategic Plan • District Municipality IDP/LED Plans The strategic interventions recommended for the Province to unlock Agro-processing opportunities are presented in form of eleven pillars in the strategy, namely 1. Institutional Capacity Development 2. Government/Public Sector Intervention 3. Private Sector Intervention 4. Stakeholder Identification/relations 5. Management, Coordination and Implementation 6. Research, Development and Innovation 7. Expansion of Commodity Production 8. Talent Development 9. Finance and Other Support Mechanism 10. Investment Promotion 11. Identification of Project Investment Opportunities The strategy document includes key action indicators, role and responsibilities and timeframes to guide the planning and the implementation of the Agro-Processing Strategy. No new legislation was tabled to the Legislature during the 2012/13 financial year. 3.4 STRATEGIC OUTCOME ORIENTED GOALS The Limpopo Department of Agriculture is geared towards achieving the following goals:
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• Enabling service delivery environment • Sustainable agricultural natural resource base • Improved agricultural production • Safe and tradable animals and animal products • Demand led training and research programmes • Competitive agricultural sector • Skilled and empowered farming community • Co-ordinated rural development interventions.
The Agricultural sector adopted uniform budget and programme structures that reflect the minimum number of programmes for the 2012/2013 financial year. The activities of the Department of Agriculture are organized in the following eight programmes:
Programme Sub-Programme
1. ADMINISTRATION 1.1 Office of the MEC
1.2 Senior Management
1.3 Corporate Services
1.4 Financial Management
1.5 Communication and Liaison
Services
2. SUSTAINABLE RESOURCE MANAGEMENT
2.1 Engineering Services
2.2 Land Care
2.3 Land Use Management
3. FARMER SUPPORT AND DEVELOPMENT
3.1 Farmer Settlement (Land and
Agrarian Reform)
3.2 Extension and Advisory Services
3.3 Food Security and Rural
Development
4. VETERINARY SERVICES 4.1 Animal Health
4.2 Export Control
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4.3 Veterinary Public Health
4.4 Veterinary Laboratory Services
5. TECHNICAL RESEARCH SERVICES
5.1 Research
5.2 Information Services
5.3 Infrastructure Support Services
6. AGRICULTURAL ECONOMIC DEVELOPMENT PLANNING AND AGRI-BUSINESS DEVELOPMENT
6.1 Agribusiness Development and
Support
6.2 Macro-Economics and Statistics
7. STRUCTURED AGRICULTURAL TRAINING
7.1 Tertiary Education
7.2 Further Education and Training
8. RURAL DEVELOPMENT 8.1 Rural Development
This section of the Annual Report provides information on achievements and/or progress made in relation to the strategic outcome goals. These achievements represent the highlights experienced by the eight programmes in the Department and more detailed information will be included at a later stage when the performance of each programme is reported on.
The LDA contributes to the achievements of both the Outcomes announced by the Department of Performance Monitoring and Evaluation in the Presidency and the Limpopo Employment Growth and Development Plan (LEGDP). The contribution of departmental programmes to these national and provincial mandates is also reflected.
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PROGRAMME 2: SUSTAINABLE RESOURCE MANAGEMENT As a programme Sustainable Resource Management contributes to Outcome 4 “Decent employment through inclusive economic growth”, Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all” and Outcome 10 “Protect and enhance our environmental assets and natural resources”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme, the Green Economy and the creation of Green Jobs Programme. The following tables reflect the programme’s contribution to these National and Provincial mandates.
SUSTAINABLE RESOURCE MANAGEMENT CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Sustainable agrarian reform with small and large scale farming
Suitable sustainable technologies available for small farmer production
Land use improving and high potential agricultural land preserved
1 346 beneficiaries adopting sustainable production technologies and practices
Improved access to affordable and diverse food
Policy and systems integrating support for food security in place
17 food security projects supported
Rural services and sustainable livelihoods
Quality infrastructure for improved access to sustainable services and economic activity constructed and rehabilitated
3 dams inspected according to the Department of Water Affairs (DWA) dam safety legislation
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101 recommendations made on applications for sub-division and change of agricultural land use
Innovative service delivery models adapted for rural areas available widely
45 agricultural engineering advisory reports prepared
68 designs with specifications for agricultural engineering solutions provided
82 final certificates issued for infrastructure constructed
Rural job creation linked to skills training and promoting economic livelihoods
Skills needed to grow the economy developed and retained
6 623 jobs created within EPWP principles
SUSTAINABLE RESOURCE MANAGEMENT CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 10
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Reduced greenhouse gas emissions, climate change and improved air / atmosphere quality
Renewable energy deployment
1 346 beneficiaries adopting sustainable production technologies and practices
Sustainable environmental management
Sustainable land use management
261 awareness campaigns conducted on LandCare
467 capacity building exercises conducted on LandCare
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Protected biodiversity Expansion of the conservation estate
30 884 farm land hectares improved through conservation measures
Protecting ecosystems and species
3 528 hectares cleared of weeds and invasive alien plants
Protection of agricultural land
435 hectares covered by the Greening Programme
SUSTAINABLE RESOURCE MANAGEMENT CONTRIBUTIONS TO THE LEGDP IMPLEMENTATION ACTION PLAN
LEGDP PROGRAMME
OUTPUT SUB-OUTPUTS APP PROGRAMME PERFORMANCE INDICATORS
Agriculture and Rural Development Programme
Agricultural Infrastructure
Provide Infrastructure – off-farm infrastructure, on farm infrastructure, capacity-building infrastructure and input cost to agricultural projects failing within poverty nodes in the province
45 agricultural engineering advisory reports prepared
68 designs with specifications for agricultural engineering solutions provided
82 final certificates issued for infrastructure constructed
60 clients provided with adhoc engineering advise during official visits
Supporting food insecure households, subsistence and emerging farmers,
Support agricultural activities addressing the interest of farmers focusing on food
17 food security projects supported
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profitable small-scale commercial farmers and large scale commercial farmers
insecure households, subsistence and emerging farming, profitable small-scale commercial farming, and large scale commercial farmers
The Green Economy and the Creation of Green Jobs Programme
Limpopo Green Economy Drivers
Invest in land management, waste management, water management, and clean transportation as key drivers of the green economy in the Province
101 recommendations made on application for sub-division and change of agricultural land use
30 884 farm land hectares improved through conservation measures
1 346 beneficiaries adopting sustainable production technologies and practices
467 capacity building exercises conducted on LandCare
3 dams inspected according to DWA dam safety measures
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PROGRAMME 3: FARMER SUPPORT AND DEVELOPMENT As a programme, Farmer Support and Development, contributes to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme. The following two tables reflect the programme’s contribution to these national and provincial mandates.
FARMER SUPPORT AND DEVELOPMENT CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE
INDICATORS
Sustainable agrarian reform with small and large scale farming
Increased number of small holder farmers through provision of inputs
191 reports on farm assessments facilitated
1 177 hectares of state owned land released for settlement
75 projects with leases and/or care-taker ships entered into
Appropriated and value added and specialized extension services and effective training available at farmer level
924 farmers day sessions held
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Improved access to affordable and diverse food
Households producing part of their own food through home gardens, institutional gardens and small stock
326 farmers supported with production inputs for various enterprises
Early warning system of potential food insecurity developed
120 verified food insecure households supported
4 food security status reports submitted
Rural services and sustainable livelihoods
Quality infrastructure for improved access to sustainable services and economic activity constructed and rehabilitated
145 smallholder farmers supported with infrastructure for enhancing crop and animal production
2 722 agricultural projects supported with technical advice
Access to information for development (ICT)
12 early warning advisory reports issued
Rural job creation linked to skills training and promoting economic livelihoods
Enterprise development supported (including for SMMEs and cooperatives)
17 micro enterprise projects established and supported
Enabling institutional environment for sustainable and inclusive growth
Rural communities actively taking forward development in their areas
6 commodity groups supported
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FARMER SUPPORT AND DEVELOPMENT CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN PROGRAMME CONTRIBUTIONS
OUTPUT SUB-OUTPUTS
APP PROGRAMME PERFORMANCE INDICATORS
Agricultural and Rural Development Programme
Extension Services Increase and build the capacity of extension services for increased technical advice and planning. Assist towards improved cooperation amongst farmers and provide support to farmers in order for them to access the necessary resources
12 early warning advisory reports issued
2 722 agricultural projects supported with technical advice
6 commodity groups supported
Access to National Markets
Support agricultural champions that would create jobs and pay taxes
17 micro enterprise projects established and supported
Provisional of support to collapsing land reform projects
Provide post-settlement support, production inputs, working tools, financing and skills in best practice in agricultural production amongst beneficiaries of land reform projects
145 projects receiving infrastructure for enhancing crop and animal production
Provide full support to Land Reform clients and minimize group farming approached that compel potential farmers to exist projects
191 reports on farm assessments facilitated
1 177 hectares of state owned land released for settlement
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Establish programmes to support and encourage land owners to lease/rent land to capable entrepreneurs
75 projects with leases and/or care-takerships entered into
Supporting food insecure households, subsistence and emerging farmers,
profitable small-scale commercial farmers and large scale commercial farmers
Develop and implement programmes aimed at increasing the recruitment of well trained agricultural entrepreneurs into farming
2 722 agricultural projects supported with technical advice
Support agricultural activities addressing the interest of farmers focusing on food insecure households. Subsistence and emerging farming profitable small-scale commercial farming and large scale commercial farmers
145 smallholder farmers supported with infrastructure for enhancing crop and animal production
120 verified food insecure households supported
4 food security status reports compiled
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PROGRAMME 4: VETERINARY SERVICES As a programme, Veterinary Services contributes to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme. The following two tables reflect the programme’s contribution to these national and provincial mandates.
VETERINARY SERVICES CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Improved access to affordable and diverse food
Access to nutritious food and supplements
529 abattoir inspections conducted
Rural services and sustainable livelihoods
Access to services improved
774 596 animals vaccinated against controlled animal diseases
85 806 animals vaccinated for foot and mouth disease
2 461 089 animals dipped for external parasites
26 samples collected for residue monitoring for export
10 319 official veterinary movement documents issued
57 289 laboratory diagnostic tests done
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PROGRAMME 4 CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN
LEGDP PROGRAMME
OUTPUT SUB-OUTPUTS APP PROGRAMME PERFORMANCE INDICATORS
Agriculture and Rural Development Programme
Extension Services Increased and build the capacity of extension services for increased technical advice and planning. Assist towards improved cooperation amongst farmers and provide support to farmers in order for them to access the necessary resources.
26 samples collected for residue monitoring for export
57 289 laboratory diagnostic tests done
85 806 animals vaccinated for foot and mouth disease
774 596 animals vaccinated against controlled animal diseases
2 461 089 animals dipped for external parasites
10 319 official veterinary movement documents issued
85 806 animals vaccinated for foot and mouth disease
529 abattoir inspections conducted
305 032 animals attended to during primary animal health care (castrations, dehorning, minor clinical operations)
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PROGRAMME 5: TECHNOLOGY RESEARCH AND DEVELOPMENT SERVICES As a programme, Technology Research and Development Services, contributes to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme.
TECHNOLOGY RESEARCH AND DEVELOPMENT SERVICES CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Sustainable agrarian reform with small and large scale farming
Increased competitiveness against subsidized competition
10 research projects implemented which address specific commodity’s production constraints
Rural services and sustainable livelihoods
Quality infrastructure for improved access to sustainable services and economic activity constructed and rehabilitated
7 research infrastructures provided
10 research infrastructures maintained
68 researchers trained on research methods and tools
Access to information for development (ICT)
10 demonstration trials conducted
10 information packs developed
6 scientific papers published
6 presentations made at technology transfer events
300 data and mapping requests handled
6 GIS products and application tools developed
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105 datasets incorporated into Geo-Database
TECHNOLOGY RESEARCH AND DEVELOPMENT SERVICES CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN
LEGDP PROGRAMME
OUTPUT SUB-OUTPUTS APP PROGRAMME PERFORMANCE INDICATORS
Agriculture and Rural Development Programme
Extension Services Increase and build the capacity of extension services for increased technical advice and planning towards improved cooperation amongst farmers and provide support to farmers in order for them to access the necessary resources.
10 research projects implemented which address specific commodity’s production constraints
10 demonstration trials conducted
3 information packs developed
6 scientific papers published
6 presentations made at technology transfer
7 research infrastructure provided
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PROGRAMME 6: AGRICULTURAL ECONOMIC DEVELOPMENT PLANNING AND AGRI-BUSINESS DEVELOPMENT As a programme Agricultural Economic Development Planning and Agribusiness Development contributes to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme. The following two tables reflect the programme’s contribution to these national and provincial mandates.
AGRIBUSINESS DEVELOPMENT CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Sustainable agrarian reform with small and large scale farming
Appropriated and value added and specialised extension services and effective training available at farmer level
5 677 clients supported with agricultural economic advice
Rural job creation linked to skills training and promoting economic livelihoods
Enterprise development supported (including for SMMEs and cooperatives)
189 agri-businesess supported to access the markets
108 agricultural cooperatives supported with economic advisory services
8 partnerships agreements facilitated
3 agricultural commodities associations established
3 processing facilities established for or linked with farmers
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Improving economic services e.g. banks, post offices, transport, using service models where needed
8 commodity enterprise budgets updated
53 agribusiness/ entrepreneurs assisted to access agricultural finance
8 agricultural commodity/ value chain database updated
153 commodity market price reports compiled and disseminated to stakeholders
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AGRICULTURAL ECONOMICS CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN
LEGDP PROGRAMME
OUTPUT SUB-OUTPUTS APP PROGRAMME PERFORMANCE INDICATORS
Agriculture and Rural Development Programme
Agricultural Infrastructure
Provide infrastructure: off farm infrastructure, on-farm infrastructure, capacity-building infrastructure and input cost to agricultural projects falling within poverty nodes in the province
53 agribusiness/ entrepreneurs assisted to access agricultural finance
Extension Services Increase and build the capacity of extension services for increased technical advice and planning. Assist towards improved cooperation amongst farmers and provide support to farmers in order for them to access necessary resources
6 582 clients supported with agricultural economic advice
8 commodity enterprise budgets updated
22 reports (economical and statistical) developed
8 agricultural commodity/ value chain database updated
4 data collection tools developed for stakeholders
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153 commodity market price reports compiled
Access to National Markets
Support agricultural champions that would create jobs and pay taxes
53 agribusiness/ entrepreneurs assisted to access agricultural finance
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PROGRAMME 7: STRUCTURED AGRICULTURAL TRAINING
As a programme Structured Agricultural Training contributes to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the Limpopo Employment Growth and Development Plan, this programme contributes to the Agriculture and Rural Development Programme. The following tables reflect the programme’s contribution to these national and provincial mandates.
STRUCTURED AGRICULTURAL TRAINING CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Sustainable agrarian reform with small and large scale farming
Increased number of small-holder farmers through provision on inputs
42 farmers trained and supported on seed processing and packaging
Appropriated and value added and specialised extension services and effective training available at farmer level
34 farmers completing accredited training
450 learners attending non-accredited short courses
2 722 agricultural projects supported with technical advice
Enabling institutional environment for sustainable and inclusive growth
Coherent and integrated planning and implementation across government and with other stakeholders.
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PROGRAMME CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN
LEGDP PROGRAMME
OUTPUT SUB-OUTPUTS APP PROGRAMME PERFORMANCE INDICATORS
Agricultural and Rural Development Programme
Agricultural Infrastructure
Provide infrastructure – off-farm infrastructure, on-farm infrastructure, capacity-building infrastructure and input cost to agricultural projects falling within poverty nodes in the province
34 farmers completing accredited training
450 learners attending non-accredited short courses
Access to National Markets
Support agricultural champions that would create jobs and pay taxes
34 farmers completing accredited training
Support agricultural activities addressing the interest of farmers focusing on food insecure households, subsistence and emerging farming, profitable small-scale commercial farming, and large scale commercial farmers
42 farmers trained and supported on seed processing and packaging
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PROGRAMME 8: RURAL DEVELOPMENT The purpose of the programme is to facilitate and coordinate the planning and implementation of integrated rural development program in line with LEGDP, CRDP, IDP and Limpopo Rural Development Strategy. The program will work with all key stakeholders in order to ensure that government and its social partners delivers a sustainable and efficient rural development services to all rural communities. ADMINISTRATION The Administration Programme in the Department primarily aligns with Outcome 12 “An Efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship”, but also contribute to Outcome 7 “Vibrant, equitable, sustainable rural communities contributing towards food security for all”. With regard to the LEGDP, this programme contributes to the Agriculture and Rural Development Programme. The following tables reflect the programme’s contribution to these national and provincial mandates. PROGRAMME 1 CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 12
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Service delivery quality and access
Access to government services
15 shows and exhibitions managed
30 events and campaigns managed
Human Resource Management and Development
Performance development, performance agreements and assessments
2 strategic planning interventions undertaken
15 strategic documents produced
3 760 employees signed performance instruments
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Discipline 228 labour related cases finalised within stipulated time frame
1 payroll audit performed
HR planning, skills development and cadre development
1 520 trainees in response to identified skills gaps
Business process, systems, decision rights and accountability
SITA effectiveness 5 software and systems acquired
2 new workplaces connected to network
Supply chain management including procurement
2 training interventions provided to empower SMMEs to participate equitably to procurement of goods/services
Financial management R6, 228 m revenue collected
12 financial performance reports produced
2 new workplaces connected to network
Corruption tackled effectively
Anti-corruption capacity 40 security threat risk assessment
Enforcement, monitoring and evaluation measures
52 contracts and legal documents drafted
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PROGRAMME 1: CONTRIBUTIONS TO DELIVERY AGREEMENT OUTCOME 7
DELIVERY AGREEMENT OUTPUT
DELIVERY AGREEMENT SUB-OUTPUT
APP PROGRAMME PERFORMANCE INDICATORS
Sustainable agrarian reform with small and large scale farming
Appropriated and value added and specialised extension services and effective training available at farmer level
34 farmers completing accredited training
Rural job creation linked to skills training and promoting economic livelihoods
Enterprise development supported (including for SMMEs and cooperatives)
2 training interventions provided to empower SMMEs to participate equitably to procurement of goods/services
PROGRAMME 1 CONTRIBUTIONS TO LEGDP IMPLEMENTATION ACTION PLAN
LEGDP Programme
Output Sub-Outputs APP Programme Performance Indicators
Agriculture and Rural Development Programme
Extension Services Increase and build the capacity of extension services for increased technical advice and planning. Assist towards improved cooperation amongst farmers and provide support to farmers in order for them to access the necessary resources
8 shows and exhibitions managed
13 events and campaigns managed
Access to National Markets
Support agricultural champions that would create jobs and pay taxes
2 training interventions provided to empower SMMEs to participate equitably
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to procurement of goods/services
NATIONAL DEVELOPMENT PLAN The National Planning Commission in the Presidency completed a National Development Plan 2030 (NDP) for South Africa. The plan was completed during 2012 and is called “Our future – make it work”. The vision for rural development in the NDP is that by 2030, South Africa’s rural communities must have better opportunities to participate fully in the economic, social and political life of the country. People should be able to access high-quality basic services that enable them to be well nourished, healthy and increasingly skilled. Rural economies will be supported by agriculture and, where possible, by mining, tourism, agro-processing and fisheries. To achieve this vision the National Planning Commission proposes a differentiated rural development strategy that focuses on agricultural development, quality basic services and industrial and enterprise development. Amongst others the Department contribute to the NDP in the following areas:
• Facilities for storage (fresh produce-facilities and packing houses) • Fencing of farms • Food security • Protection of vulnerable farm workers • Irrigation schemes to poor areas • Improved research and development on rural issues , including expansion
of agricultural colleges • Aquaculture schemes • Processing facilities (including abattoirs and diary infrastructure)
Specifically the processing facilities will be planned in accordance with the Agro-Processing Strategy.
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3.5 PERFORMANCE INFORMATION BY TABLE PROGRAMME 1: ADMINISTRATION 1.1 SENIOR MANAGEMENT In line with the organisational structure that was in place when the Annual Performance Plan 2012/13 was finalised, Infrastructure Support and Risk Management reported to the Head of Department . 1.1.1 INFRASTRUCTURE SUPPORT STRATEGIC OBJECTIVE TABLE
SUB-PROGRAMME: 1.1.1 INFRASTRUCTURE SUPPORT
Strategic Objective To provide guidance towards infrastructure development
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
1.1.1.1 Number of interventions undertaken to support infrastructure development
22 22 22 None None
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PERFORMANCE INDICATOR TABLE
1.1.1: INFRASTRUCTURE SUPPORT
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achieve
-ment
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
1.1.1.1 Number of infrastructure plans delivered
1 1 1 None None
1.1.1.2 Number of User Asset Management Plans delivered
1 1 1 None
None
1.1.1.3 Number of IRM reports submitted 100percent 12 12
None
None 1.1.1.4 Physical monitoring
and evaluation of the projects completed and operating projects
25percent 8 8 None None
1.1.2 RISK MANAGEMENT STRATEGIC OBJECTIVE TABLE
SUB-PROGRAMME: 1.1.2 RISK MANAGEMENT
Strategic Objective To provide effective risk management services
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
1.1.2.1 Number of risk assessments conducted
3 3 3 None None
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PERFORMANCE INDICATOR TABLE
1.1.2: RISK MANAGEMENT
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned target
to Actual Achievement for 2012/2013
Comments on
deviations
1.1.2.1 Number risk assessments conducted
3 3 3 None None
Strategy to overcome areas of under performance
Not applicable
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropria-
tion
Actual Expenditure
(Over) Under
Expendi- ture
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Senior Management
8,278 8278 0 7,044 6,600 444
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SUB-PROGRAMME 1.3: CORPORATE SERVICES 1.3.1: STRATEGIC MANAGEMENT This sub-programme follows the approach of Results Based Management. This approach to management is based on four pillars: (1) definition of strategic goals which provide a focus for action; (2) specification of expected results which contribute to the achievement of these goals and the alignment of programmes, processes and resources in support of these expected results; (3) on-going monitoring and assessment of performance, integrating lessons learnt into future planning; and (4) improved accountability for results (whether programmes made a difference in the lives of ordinary South Africans). It strives to ensure an improved and efficient administration through the development of sound Information Technology Systems, Security and Legal Services. STRATEGIC OBJECTIVES Strategic objective 1: Strategic Management To coordinate and integrate strategic planning and performance monitoring and evaluation processes to improve programme implementation and provide a basis for decision making on necessary amendments and improvements on programme implementation. Strategic objective 2: Human Resources Management To ensure institutional capacity in relation to Human Resources Management Strategic objective 3: Financial Management To improve institutional capacity in relation to effective financial management. Strategic objective 4: Communication and Liaison Services To provide effective and efficient departmental communication and liaison services
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STRATEGIC OBJECTIVE TABLE PROGRAMME 1.3.1: STRATEGIC MANAGEMENT
Strategic Objective Coordinated and integrated strategic management activities
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from
planned to actual achieve-ment for 2012/13
Comments on deviations
1.3.1 Number of strategic management interventions
192 182 179 3 Legal services targets are demand driven
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PERFORMANCE INDICATOR TABLE
1.3.1: STRATEGIC MANAGEMENT
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from
planned target to Actual
Achieve-ment for
2012/2013
Comments on
deviations
1.3.1.1 Number of strategic planning interventions undertaken
2 2 2 None None
1.3.1.2 Number of strategic documents produced
15 15 15 None None
1.3.1.3 Number of Policy Development Framework developed
New Indicator 1 1 None None
1.3.1.4 Number of PME products produced
5 5 5 None None
1.3.1.5 Number of security threat risk assessment reports
46 40 40 None None
1.3.1.6 Number of inspection sessions on classified documents conducted
4 4 4 None None
1.3.1.7 Number of contracts and legal documents drafted within seven working days after full
54 50 52 2
Contracts drafted per request, requests for drafting of contracts more than the planned
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instructions target 1.3.1.8 Number of
legal opinions provided within seven working days after full instructions
28 35 31 4
Referrals were less than the planned target
1.3.1.9 Number of cases without default judgement and prescriptions
28 25 22 3
Fewer cases received, as it is a demand driven service
1.3.1.10 Number of software and systems acquired
7 3 5 2
2 extra software’s were developed in-house
1.3.1.11 Number of new workplaces connected to network
3 2 2 None None
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Strategy to overcome areas of under performance
More analysis on the trend of indicator performance will be studied to improve planning
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Strategic Management 55013 51359 3654 4289 3762 527
1.3.2: HUMAN RESOURCE MANAGEMENT
PURPOSE Corporate Services (CS) is providing critical support to the Department to ensure its effective and efficient functioning. This sub programme offers administrative support to the LDA employees to carry out its mission in 25 Municipal areas, as well as the Colleges and Research Centres, throughout the province. It strives to ensure an improved and efficient administration through the development of a sound organisational structure, human resource services and development, records management, employee health and wellness, labour relations and special programmes for improved service delivery.
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STRATEGIC OBJECTIVE TABLE
SUB-PROGRAMME 1.3.: HUMAN RESOURCES MANAGEMENT
Strategic Objective Institutional capacity improved.
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned
to actual achievement for 2012/13
Comments on
deviations
1.3.2 Number of Human Resources Services Interventions 5 426 5 126 5 514 968
More labour related cases handled than planned for. More training interventions were done in-house
PERFORMANCE INDICATOR TABLE
SUB-PROGRAM 1.3.2: HUMAN RESOURCE MANAGEMENT
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achieve-
ment
Deviation from
planned target to Actual
Achieve- ment for
2012/2013
Comments on deviations
1.3.2.1 Number of labour related cases finalised within stipulated time frame (30 days timeframe for grievances whilst timeframe for disputes depends on outside legal instructions)
129 100 228 128
Received more grievances, misconduct and disputes than originally planned from Job evaluation and PMDS unit
1.3.2.2 Number of funded vacant posts filled within 3 months (new posts) and 6 months (vacant posts)
158 198 6 192
Austerity measures, COE reduction as regulated by the Provincial Treasury
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1.3.2.3 Number of trainees in response to identified skills gap
1 378 1 000 1 520 520
More training interventions were done in-house which increase the actual performance
1.3.2.4 Number of employees who signed performance instruments
3 761
3 828 3760 68
The decrease was the results of retirement, termination, death cases and transfers of employees
1.3.2.5 Percentage of requests processed in compliance with PAIA
100percent 100percent 100percent None None
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Strategy to overcome areas of under performance
• More analysis on the trend of indicator performance will be studied to improve planning
• More posts will be advertised in the 13/14 financial year to fill the gaps created by the reduction of compensation of employees.
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012
Sub-programme
name
Final Appropria-
tion
Actual Expendi-
ture
(Over) Under
Expenditure
Final Appropria-
tion
Actual Expenditure
(Over) Under
Expenditure
Corporate services
149,624 149,617 7 135,180 129,146 6,034
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1.4: FINANCIAL MANAGEMENT
PURPOSE The purpose of the sub-programme is to manage limited financial and non-financial resources economically and efficiently in the delivery of outputs required to achieve departmental objectives (effectiveness) that will serve the needs of the community (appropriateness). STRATEGIC OBJECTIVE TABLE
SUB-PROGRAM 1.4: FINANCIAL MANAGEMENT
Strategic Objective Improved institutional capacity in relation to effective financial management
Actual Achieve
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
1.4.1 Percentage spending of annual budgets
97
percent 100 percent 97,4 percent 2,6 percent
The under spending resulted from incomplete capital projects
PERFORMANCE INDICATOR TABLE
SUB-PROGRAM 1.4.1: FINANCIAL MANAGEMENT
PERFORMANCE
INDICATOR Actual
Achievement 2011/12
Planned Target
2012/2013
Actual Achieve-
ment
Deviation from
planned target to Actual
Achieve-ment for
2012/2013
Comments on
deviations
1.4.1.1 Number of payroll audits performed to vouch for all employees under control of the Department
1 1 1 None
None
1.4.1.2 Number of annual financial statements produced
1 1 1 None None
1.4.1.3 Number of 12 12 12 None None
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financial performance reports produced
1.4.1.4 Amount of revenue to be collected (R’million)
10, 336 11,351 6,228 5,123
Unfavourable climatic conditions (draught, floods) resulting in poor quality and quantity of produced crop. Long outstanding debts which took time to recover
1.4.1.5 Number of training interventions provided to empower SMMEs to participate equitably to procurement of goods/services
16 2 2 None None
1.4.1.6 Number of asset verifications conducted
2 2 2 None
None
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Strategy to overcome areas of under performance
The Department, through Provincial Treasury, has revised its revenue collection over the 2013 MTEF period to be more in-line with the current situation in the Department and also introduced new sources of revenue over the same period. The yearly tariffs increases will also be implemented in the 2013/14 financial year, wherein some of the tariffs were increased with a nominal value of 5percent and some were unchanged in consideration of the previous performance, the demand for those particular goods and services and the buying power of the target market.
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Financial Management
123,004 122,935 69 123,528 123,513 15
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1.5: COMMUNICATION AND LIAISON SERVICES
The purpose of the sub-programme is to provide communication support to all departmental programmes and disseminate Departmental information to stakeholders. It is also the responsibility of the sub programme to market the Department and manage events and campaigns in cooperation with relevant programmes. STRATEGIC OBJECTIVE TABLE
SUB-PROGRAM 1.5: COMMUNICATION AND LIAISON SERVICES
Strategic objective Effective and efficient departmental communication and liaison of services provided.
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned
to actual achievement for 2012/13
Comments on deviations
1.5.1 Number of events/ interventions managed as stipulated in the Communication Strategy
22 17 46 29
The sub-branch also supports events that are planned outside the sub- branch within the Department
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 1.5.1: COMMUNICATIONS AND LIAISON SERVICES
PERFORMANCE
INDICATOR Actual
Achievement 2011/12
Planned Target
2012/2013
Actual Achieve-
ment
Deviation from
planned target to Actual
Achieve-ment for
2012/2013
Comments on
deviations
1.5.1.1 Number of communication strategies reviewed and implemented
1 1 1 None None
1.5.1.2 Number of shows and exhibitions managed 8 6 15 9
More shows and exhibitions were arranged outside the sub-branch
1.5.1.3 Number of events and campaigns managed
13 12 30 18
More shows and exhibitions were arranged outside the sub-branch
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Strategy to overcome areas of under performance
The sub-branch will engage other sub-branches to determine their plans on events, shows and exhibitions
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012
Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Communication 6,486 6,486 0 9,156 8,265 991
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PROGRAMME 2: SUSTAINABLE RESOURCE MANAGEMENT
The purpose of the Programme is to provide agricultural support service to farmers in order to ensure that there is sustainable management of agricultural resources. The program provides agricultural engineering services, natural resource management, land use management services, disaster risk management and spatial information services. There are four sub programmes – Engineering Services, Landcare (Natural Resource Management), Disaster Risk Management and Geographic Information Services.
SUB-PROGRAMMES AND STRATEGIC OBJECTIVES
Sub-Programme: Engineering Services. To provide production infrastructure and technology according to engineering standards. Sub-Programme: Natural Resource Management To manage agricultural natural resources and protect it from degradation Sub-Programme: Spatial Information Services: To develop a functional and integrated corporate Geographic Information System Sub-Programme: Disaster Risk Management: To provide disaster risk information and support
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STRATEGIC OBJECTIVE TABLE
SUB-PROGRAM 2.1: ENGINEERING SERVICES
Strategic Objective To provide production infrastructure and technology according to engineering standards
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
2.1.1 Number of engineering and technical support interventions undertaken
208 201 201 None None
SUB-PROGRAM 2.2: NATURAL RESOURCE MANAGEMENT
Strategic Objective To manage agricultural natural resources and protect it from degradation
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
2.2.1 Number of natural resources management interventions implemented
100 reports 40 ha improved
100 reports 40000 ha improved
111 reports 34 847 ha
improved
11 reports 5 153 ha improved
Lack of earth moving equipment led to underper-formance
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SUB-PROGRAM 2.2: NATURAL RESOURCE MANAGEMENT
Strategic Objective To promote integrated, community-based, sustainable natural resource management
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on
deviations
2.2.2 Number of natural resources management interventions implemented
7 055 13 080 11 697 1 383
The Program Manager from the ARC for Eco-Technology Project resigned and this led to low adoption level
SUB-PROGRAM 2.3: SPATIAL INFORMATION SERVICES
Strategic Objective To develop a functional and integrated corporate Geographic Information System (GIS)
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on deviations
2.3.1 Geo-spatial services rendered
333 406 411 5
Additional datasets were captured during the aerial survey on the mapping of agricultural commodity production project due to an increase in the commodities surveyed
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SUB-PROGRAM 2.4: DISASTER RISK MANAGEMENT
Strategic Objective To provide disaster risk information and support
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for 2012/13
Comments on deviations
2.2.2 Number of farmers receiving agricultural risk manage-ment interven-tions support
1 017 1 019 2
Disasters are erratic in nature and cannot be properly planned for. Prevailing disaster conditions led to additional drought relief schemes funded by LDA and flood relief schemes funded by the National Disaster Management Centre
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME: 2.1.1: ENGINEERING SERVICES
PERFORMANCE INDICATOR Actual
Achieve- ment
2011/12
Planned Target
2012/2013
Actual Achieve-
ment
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on deviations
NATIONAL INDICATORS
2.1.1.1 Number of agricultural engineering advisory reports prepared
51 35 45 10
Engineering support is prioritized as requested, and according to funding. Additional funds from other programs were made available for the engineering support
2.1.1.2 Number of designs with specifications for agricultural engineering solutions provided
66 30 68 38
Engineering support is prioritized as requested, and according to funding. Additional funds from other programs were made available for the engineering support
2.1.1.3 Number of final certificates issued for infrastructure constructed
63 25 82 57
Engineering support is prioritized as requested, and according to funding. Additional funds from other programs were made
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available for the engineering support
2.1.1.4 Number of clients provided with engineering advise during official visits
82 50 60 10
The service is demand driven, more clients were reached
PROVINCIAL INDICATORS
2.1.1.5 Number of hectares on irrigation schemes equipped with infield irrigation systems
360
60
0
60
Eskom is delaying in the supply of grid electricity to the irrigation scheme
2.1.1.6 Number of dams inspected 2 1 3 2
The two dams inspected were close to each other
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 2.2.1: NATURAL RESOURCES MANAGEMENT
PERFORMANCE INDICATOR Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from
planned target to Actual
Achievement for
2012/2013
Comments on
deviations
NATIONAL INDICATORS 2.2.1.1 Number of
recommendations made on sub-division/rezoning/ change of agricultural land use
115 100 101 1
This is a demand led indicator, requests are made as per the demand at that stage by the clients
2.2.1.2 Number of hectares of farm land hectares improved through conservation measures
11 767
30 000 30 884 884
Additional budget from the EPWP incentive grant increased the area under conserva-tion
PROVINCIAL INDICATORS 2.2.1.3 Number of hectares
cleared of alien invasive plants and weeds
714 3 500 3 528 28
Some areas were controlled by biological means other than chemical and thus led to achieve-ment
2.2.1.4 Number of hectares covered by the Greening Programme
26 500 435 65
The budgetary cuts reduced
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trees to be planted
NATIONAL INDICATORS 2.2.2.1 Number of
beneficiaries adopting sustainable production technologies and practices
1 529 1 500 1 346 154
The Program Manager from the ARC for Eco-Technology Project resigned and this led to low adoption level
2.2.2.2 Number of awareness campaigns conducted on LandCare 287 270 261 9
The Program Manager from the ARC for Eco-Technology Project resigned and this led to low adoption level
2.2.2.3
Number of capacity building exercises conducted on LandCare 327 310 467 157
Reprioritisation of Landcare funds to Expo reduced number of events
2.2.2.4 Number of green jobs created through LandCare
4 912 11 000 9 623 1 377
Some of the training were non accredited and this resulted in the increase on perfor-mance
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SUB-PROGRAMME: 2.3: SPATIAL INFORMATION SERVICES
The purpose of this sub-programme is to provide geo-referenced information for planning and decision making support. This will be implemented through geo-database management, mapping and geo-information processing. PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 2.3: SPATIAL INFORMATION SERVICES
PERFORMANCE
INDICATOR Actual
Achieve-ment
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on deviations
2.3.1.1 Number of data and mapping requests handled
110 300 300 None None
2.3.1.2 Number of GIS products and application tools developed
9 6 6 None None
2.3.1.3 Agricultural datasets incorporated into Geo-Database 214 100 105 5
Additional datasets were captured during the aerial survey on the mapping of agricultural commodity production project.
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SUB-PROGRAMME: 2.4: DISASTER RISK MANAGEMENT
The purpose of the sub-programme is to provide information and support service to clients with regard to agricultural disaster risk management through provision of early warning information and implementation of agricultural disaster relief schemes. PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 2.4: DISASTER RISK MANAGEMENT
PERFORMANCE INDICATOR Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 2.4.1.1 Number of early
warning advisory reports issued
New Indicator 12 12 None None
2.4.1.2 Number of disaster relief schemes managed
New Indicator 1 7 6
Prevailing disaster conditions, led to drought relief schemes funded by LDA and flood relief schemes funded by National Disaster Management Centre.
NATIONAL INDICATORS 2.4.1.3 Number of
farmers assisted through disaster relief schemes
1 000 1000 None
None
2.4.14 Number of awareness campaigns conducted on agricultural disaster
New Indicator 4 5 1
Due to the prevailing disasters and predicted climatic change, an
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additional awareness campaign was held and funded by DAFF
Strategy to overcome areas of under performance
The Department will through the additional EPWP Conditional Grant, intensify labour construction methods to address under-performance. Farmers who were adopting the Eco-Technological practices, the uptake of this technology will be increased since farmers are already implementing these sound technological practices on their own without the support of ARC. The working arrangement entered into between Eskom and LDA will ensure that areas covered with irrigation schemes are brought to completion.
Changes to planned targets
The Department changed the method of calculation of the indication on “Number of capacity building exercises conducted on LandCare” in the 2013/14 FY, which will no longer be number of trainees but number of training courses, this then resulted in the target being reduced dramatically to 20.
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Engineering Services 29 697 29 282 415 70 950 67 596 3 354
Natural Resource Management
52 773 52 954 181 32 936 31 515 1 421
Disaster Risk Management
23 330 22 842 488 0 0 0
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PROGRAMME 3: FARMER SUPPORT AND DEVELOPMENT
The purpose of the programme is to provide farmer settlement and post settlement support to land and agrarian reform projects. In order to ensure project sustainability and competitiveness of farmers, the technical agricultural production advisory and extension services are provided through a commodity based approach. Micro-enterprises are provided to facilitate poverty relief to households and projects within an approach that allows for exit and graduation of capable projects into commercial enterprises. The program also coordinates assistance to farmers to minimize the effects of non-insurable agricultural risks/disasters. SUB-PROGRAMMES AND STRATEGIC OBJECTIVES Sub-Programme: Farmer Settlement and Development To facilitate access to commercial agricultural land and provide comprehensive agricultural support. Sub-Programme: Extension and Advisory Services To facilitate, coordinate and support provision and implementation of technical support services to crop and animal production as well as other programmes, e.g. Food Security. Sub-Programme: Food Security and Rural Development To coordinate and manage food security interventions and agricultural risks and disasters to promote enhanced rural livelihoods a viable agricultural sector.
SUB-PROGRAMME 3.1: FARMER SETTLEMENT AND DEVELOPMENT
The purpose of the sub-program is to provide comprehensive agricultural support to the previously disadvantaged farmers in order to ensure efficient post settlement support, competitiveness and sustainability of all enterprises including land reform projects.
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STRATEGIC OBJECTIVE TABLE
PROGRAMME 3: FARMER SETTLEMENT AND DEVELOPMENT
Strategic Objective To facilitate access to commercial agricultural land
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on deviations
3.1 Number of interventions undertaken to ensure sustainable land and agrarian reform
25018 1827 2002.82 175.82 The deviation resulted from an increase in demand for farm assessment, farm plans, infrastructure support, leases and facilitation for the release of state land for settlement by PDI`s.
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAM 3.1.1: FARMER SETTLEMENT AND DEVELOPMENT
PERFORMANCE INDICATOR
Actual Achieve-
ment 2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on deviations
NATIONAL INDICATORS 3.1.1.1 Number of
farm assess-ments completed 230 120 191 25
An increase in demand to revive land reform projects for capitalisation led to overachievement
3.1.1.2 Number of farm plans completed New
Indicator 357 391 96
An increase in demand for farm plans in order to guide funding led to overachievement
3.1.1.3 Number of smallholder farmers supported (Infrastruc-ture and Mechanisa-tion)
New Indicator 135 145 10
An increase in demand for mechanisation services led to overachievement
PROVINCIAL INDICATORS 3.1.1.4 Number of
hectares of state owned land facilitated for release for settlement by PDIs.
1420 1 150 1 177 62
An increased in demand for agricultural land by the PDIs led to overachieve-ment
3.1.1.5 Number of projects with leases and/or care-taker ships entered
66 40 75 35
More lease agreements were concluded because
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into communities do not have immediate capacity to operate all units restored
3.1.1.6 Number of municipal land reform database updated
New Indicator 25 25 None None
Strategies to overcome under performance
Not applicable
Changes to planned targets
Not applicable
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Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropria-tion
Actual Expenditure
Under Expenditure
Final Appropria-tion
Actual Expenditure
Under Expenditure
Farmer Settlement and Development
216 929 184 767 32 162 193 396 177 665 15 731
SUB-PROGRAMME 3.2: EXTENSION AND ADVISORY SERVICES
The purpose of the sub-programme is to facilitate, coordinate and support implementation and provision of technical support services to crop and animal production as well as other agricultural programmes such as Food Security.
STRATEGIC OBJECTIVE TABLE
SUB-PROGRAMME 3.2: EXTENSION AND ADVISORY SERVICES Strategic Objective
To provide comprehensive agricultural support
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned
to actual achievement for 2012/13
Comments on deviations
3.2.1 Number of farmers support activities
8 601 14 756 14 692 64
Some of the farmer support activities are on demand
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 3.2: EXTENSION AND ADVISORY SERVICES
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on deviations
NATIONAL INDICATORS 3.2.1.1 Number of
farmers day held
1 995 1 000 924 76 Less demand for farmers days
3.2.1.2 Number of agricultural demonstrations facilitated
New Indicator 1 028 1 040 12
More demonstrations necessitated due to more farmers planting as a result of LDA Mechanization program
3.2.1.3 Number of commodity groups supported
New
Indicator
300
6
None
There are only 6 commodity groups in the province
PROVINCIAL INDICATORS 3.2.1.4 Number of
agricultural projects supported with technical advice
6 606 2 722 2 722 None None
3.2.1.5 Number of extension officers work-shopped on crop and animal production
432 380 399 19
Additional training was offered in collaboration with sub-sector institutions based on demand without any financial implications to the department
3.2.1.6 Number of fertilizer recommend-dations
57 60 76 16
The launch of Mechanisation Programme increased the
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produced and distributed
demand for fertilizer recommendations
3.2.1.7 Number of crop menus produced and distributed 34 30 33 3
Additional 3 crop menus were developed by responding to the demand from farmers
3.2.1.8 Number of farmers provided with production inputs
628 189 326 137
Additional projects were supported through roll over funding received during budget adjustment
3.2.1.9 Number of fruit trees improved through grafting
New Indicator 17 000 0 17 000
Project was discontinued due to non-performance of service provider
3.2.1.10
Number of projects supported with seed certification
New Indicator 5 8 3
The actual projects remained five and the variance was due to cumulative reporting throughout the year
3.2.1.11 Number of breeding materials provided to farmers
486 314 892 578
An increased budget and redistribution of cattle loan payments by beneficiaries
3.2.1.12 Number of fish breeding stock provided to farmers
420 000
10 000 10 000 None None
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Strategy to overcome areas of under performance
The grafting of fruit trees indicator will not be continued anymore as it has proved to be more costly compared to replanting. Instead of grafting, farmers will be provided with seedlings to replace the old fruit trees.
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Extension and Advisory Services
643 565 641 675 1 890 596 343 591 903 4 440
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SUB-PROGRAMME 3.3: FOOD SECURITY
The purpose of the sub-programme is to manage and coordinate food security interventions in order to ensure better rural livelihoods and a viable agricultural sector. This is done in line with the Integrated Food Security Strategy of South Africa (IFSS), LDA Food Security Strategy and the Zero Hunger Strategy. The sub-programme assists beneficiaries of food security interventions to maximise production from their backyard gardens and to move from household production to micro enterprises projects for income generation. STRATEGIC OBJECTIVE TABLE
SUB-PROGRAMME 3.3: FOOD SECURITY Strategic Objective
To coordinate and manage food security interventions to promote enhanced rural livelihoods for a viable agricultural sector
Actual Achievement 2011/12
Planned Target
Actual Achievement 2012/13
Deviation from planned to actual achievement for 2012/13
Comments on deviations
3.3.1 Number of food security interventions implemented
3 543 121 141 20
Funds allocated after budget adjustment allowed for inputs to be procured for poor household and supported projects
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Strategy to overcome areas of under performance
Not applicable.
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Food Security
8 327 8 159 168 31 148 25 785 5 363
SUB-PROGRAMME 3.3: FOOD SECURITY AND RURAL DEVELOPMENT
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 3.3.1.1 Number of
verified food insecure households supported
3500
100
120
20
Funds allocated after budget adjustment allowed for inputs to be procured for poor household and supported projects
3.3.1.2 Number of food security status reports compiled
12 4 4 None None
PROVINCIAL INDICATORS 3.3.1.3 Number of micro
enterprise projects funded for infrastructure development
31 17 17 None None
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PROGRAMME 4: VETERINARY SERVICES
The purpose of this programme is to render Veterinary Services throughout the Province by awareness, compliance and law enforcement in accordance with applicable legislation. This includes animal disease control, veterinary public health (promotion of meat safety), certification of animals and animal products for export as well as providing a laboratory diagnostic service which detects disease-causing agents in submitted samples. The programme is mainly preventative in approach, engaging in activities like disease surveillance, vaccinations, dipping, Primary Animal Health Care (PAHC) and movement control of animals and products. STRATEGIC OBJECTIVES: Strategic objective 1: To improve animal health through bio-security, vaccinations and surveillance for disease and treatment of animals Strategic objective 2: To assure safe and wholesome meat products through regular abattoir inspections Strategic objective 3: To render veterinary support services through diagnostic services and epidemiology STRATEGIC OBJECTIVE TABLE
PROGRAMME 4: VETERINARY SERVICES Strategic Objective To improve animal health through bio-security, vaccination and surveillance for disease and treatment of animals
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on deviations
4.1 Number of animals vaccinated 635 487 720 000 774 596 2 596
Provincial herd grew due to higher rainfall and there were more animals to attend to
PROGRAMME 4: VETERINARY SERVICES Strategic Objective To assure safe and wholesome meat products through
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on deviations
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regular abattoir inspections 4.2 Number of
abattoir inspections conducted 991 680 529 151
Less abattoir inspections were conducted due to transport problems
PROGRAMME 4: VETERINARY SERVICES Strategic Objective
To render veterinary support through diagnostic services and epidemiology
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on deviations
4.3 Number of laboratory diagnostics tests done
50 875 60 000 57 289 2 711
Demand driven and less services were required
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 4:1 VETERINARY SERVICES
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned target
to Actual Achievement for 2012/2013
Comments on
deviations
PROVINCIAL INDICATORS 4.1.1.1 Number of
animals vaccinations against controlled animal diseases
670 000 720 000 774 596 54 596
Provincial herd grew and there were more animals to vaccinate
4.1.1.2 Number of animals attended to during primary animal health care (PAHC) interactions
42 295
360 000 305 032 54 968
Demand-driven service. Less animals were attended to because they were in a relatively better condition because of better grazing
4.1.1.3 Number of animals surveyed for diseases
10 500 55 171 44671
The period coincided with a nation-wide survey requested by DAFF to improve disease absence (FMD) to OIE
4.1.1.4 Number of veterinary export certificates issued 2 350 1710 640
Less export caused by general export ban on cloven-hoofed animals and their products because RSA lost FMD-free status.
4.1.1.5 Number of official veterinary
6 816 4 000 10 319 6 319
There was more demand especially in Giyani and
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movement documents issued
Thulamela for animals to move from the drier areas to the western parts which had better grazing as well as movement of cattle between Bushbuck-ridge and the resettled farms in Maruleng
4.1.1.6 Number of samples collected for residue monitoring for export
50 26 24
Less samples collected as this was specifically for crocodile meat exports to the EU from one farm and the farm had problems
4.1.2.1 Number of abattoir inspections conducted 991 680 529 151
Less inspections were conducted because of transport challenges
4.1.3.1 Number of laboratory diagnostic tests done
50 875 60 000 57 289 2 711
Demand-driven and less services were requested
PROVINCIAL INDICATORS 4.1.1.7 Number of
animals vaccinated for foot and mouth disease
62 955
790 000
85 806
6 806
More animals were vaccinated because of an increased number of animals and higher risk of FMD brought by damaged game reserve fences caused by
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rains
4.1.1.8 Number of animals dipped for external parasites 3 051 386 2 300 000 2 461 089 1 61089
More cattle dipped because of the higher tick-burden brought by the wet warm weather
Strategy to overcome areas of under performance
• Veterinary Public Health : The component should be prioritised with transport provision
• Laboratory Services: Laboratory Services is a demand-driven service and the component will remain ready to deal with any challenge of increased work-load.
Changes to planned targets
No changes to planned targets
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Animal Health 22 916 21 605 1 311 22 714 21 066 1 648
Veterinary Public Health
6 079 6 011 68 5 438 5 749 311
Laboratory Services 12 723 12 201 522 11 674 12 106 432
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PROGRAMME 5: TECHNOLOGY RESEARCH AND DEVELOPMENT
SERVICES
The purpose of this sub-programme is to render expert and needs based research, development and technology transfer services impacting on development objectives STRATEGIC OBJECTIVES: RESEARCH SERVICES: To promote agricultural knowledge and technology services. Strategic Objective Table
PROGRAMME 5: RESEARCH AND TECHNOLOGY DEVELOPMENT SERVICES
Strategic objective
To promote agricultural knowledge and technology services
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned
to actual achievement for 2012/13
Comments on
deviations
5.1.1 Number of agricultural knowledge and technology services interventions 173 119 132 13
Deviations were in response to immediate clients’ needs, both internal and external clients (demand-driven indicators).
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 5.1: RESEARCH SERVICES
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 5.1.1.1 Number of
research projects implemented which address specific commodity’s production constraints
14 10 10 None None
5.1.1.2 Number of scientific papers published
21 5 6 1
Timeframe from submission to publication is outside the control of the department which impacts on the ability to plan and target accurately
5.1.1.3 Number of presentations made at scientific events
5 7 2
More platform papers were accepted for presenta-tions at scientific events than targeted.
5.1.1.4 Number of presentations made at
8 5 6 1 The indicator is demand
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technology transfer events
driven.
5.1.1.5 Number of demonstration trials conducted
25
10 10
None
None
5.1.1.6 Number of articles in popular media
5 5 None
None
5.1.1.7 Number of information packs developed
735 3 3
None
None
5.1.1.8 Number of research infrastructure provided 10 6 7 1
Additional infrastruc-ture provided were minor and were provided from in-house
5.1.1.9 Number of research infrastructure maintained
12 10 10 None
None
PROVINCIAL INDICATORS 5.1.1.10 Number of
researchers trained on research methods and tools
117 60 68 8 Additional officials trained were research interns and technicians from other units.
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Strategy to overcome areas of under performance
To engage with stakeholders on publication processes to enable the sub-branch an ample time for proper planning
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/12 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over) Under Expen-diture
Technology Research and Development Services
41 380 40 659 721 51 001 49 575 1 426
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The purpose of the programme is to provide timely and relevant agricultural economic services to the sector in support of sustainable agricultural and agri-business development to increase economic growth.
PROGRAMME 6: AGRICULTURAL ECONOMICS
SUB-PROGRAM 6.1: AGRI-BUSINESS SUPPORT AND DEVELOPMENT The purpose of the sub-programme is to improve competitiveness of the agricultural sector by providing agribusiness support through entrepreneurial development, marketing services, value adding, production and resource economics. Sub-Programme: Agribusiness Development To provide agribusiness development support to farmers. Sub-programmes: Macro Economics and Statistics To provide timely and reliable agricultural statistics and macro-economic information for planning and decision making.
STRATEGIC OBJECTIVE TABLE
SUB – PROGRAM 6.1: AGRIBUSINESS DEVELOPMENT Strategic Objective
To provide agribusiness development support to farmers
Actual Achieve-
ment 2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on
deviations
6.1.1 Number of interventions undertaken contributing to the development of agribusiness
7 629 6 685 6 443 456
Less farmers received agricultural economic advice as the service is demand driven
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PERFORMANCE INDICATOR TABLE
SUB – PROGRAM 6.1: AGRIBUSINESS DEVELOPMENT PERFORMANCE
INDICATOR Actual
Achievement 2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 6.1.1.1 Number of Agri-
Businesses supported with agricultural economic services towards accessing markets
206 160 189 29
The service is demand driven; and more request were received
6.1.1.2 Number of clients supported with agricultural economic advice
6 582 6 000 5 677 323
Less number of farmers received agricultural economic advice due to distance to our offices and where farmers day are held.
6.1.1.3 Number of agricultural economic studies conducted
537 48 54 6
More agricultural economic studies were conducted due to more cases that required studies
PROVINCIAL INDICATORS 6.1.1.4 Number of
agribusiness/ entrepreneurs assisted to access agricultural finance
54 65 53 12
Due stringent conditions of the financiers, farmers were unable to access finance.
6.1.1.5 Number of partnership New Indicator 6 8 2 More
partnerships
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agreements facilitated
agreements were eventually concluded although negotiations started long ago on some of them.
6.1.1.6 Number of commodity enterprise budgets updated
8 68 57 11
Less number of commodity enterprise budget were updated due less agribusines-ses establishing new enterprises
6.1.1.7 Number of agricultural cooperatives supported with economic advisory services
50 80 108 28
The service is demand driven, therefore there was more demand for this service due to more effort by government to encourage cooperatives establishment.
6.1.1.8 Number of value addition and agro processing facilities established for or linked with farmers
3 3 3 0 None
6.1.1.9 Number of audit reports on partnerships and Pty Companies
New Indicator 60 70 10 More meeting were organised due to financial challenges faced by some companies
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SUB-PROGRAM 6.2: MACROECONOMICS AND STATISTICS
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 6.2.1.1 Number of
macroeconomic reports developed
14 16 22 6
More macroeconomic reports were developed due more cases that required analysis.
6.2.1.2 Number of macroeconomic information requests responded to 31 20 42 22
The service is demand driven, therefore there was more request for information by the stakeholders.
PROVINCIAL INDICATORS 6.2.1.3 Number of
provincial agricultural commodity/value chain database updated
8 3 7 4
More effort was put on development of commodity database
6.2.1.4 Number of commodity market price reports compiled
82 156 153 3
Development of market price reports depend on data accessed from private sources e.g. Joburg Market, which is sometimes not accessible
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Strategy to overcome areas of under performance
• Number of clients supported with agricultural economic advice Coordinated approach on organisation of farmer’s information days to reach more farmers and also taking the farmer day events closer to farming areas to overcome the accessibility challenges.
• Number of agribusiness/entrepreneurs assisted to access
agricultural finance With respect to assisting farmers to access agricultural finance, more focus will be placed on coordination and awareness to ensure that farmer’s financial needs are appropriately packaged and presented to relevant funding institutions.
• Number of commodity enterprise budgets updated
The commodity enterprise budgets will now be guided by agricultural production commodity mapping and will be developed on computerised budget system (COMBUD) at municipality level.
• Number of commodity market price reports compiled
Focus will be more on providing weekly and monthly market price analysis reports to advice farmers on profitable commodities and markets.
Changes to planned targets
Not applicable
Linking performance with budgets
Under spending as a result of:
• Saving made in line with the implementation of austerity measures. • Two Service Providers were unable to perform as per the signed Service
Level Agreement. Required corrective actions were subsequently implemented.
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2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Agricultural Economics 122 873 121 407 1 466 121 612 119 684 1 928
PROGRAMME 7: STRUCTURED AGRICULTURAL EDUCATION AND
TRAINING
The purpose of the programme is to strengthen training and research capacity of agricultural training centres, provide training programmes in appropriate fields to prospective and practising farmers, extension officials and advisors, develop and present suitable needs driven training programmes and ensure accessibility of training programmes to potential farmers. The sub-branch has two Agricultural Training Centres (ATC), Madzivhandila, based in the Vhembe District Municipality and Tompi Seleka, based in the Sekhukhune District Municipality. Currently the Department is not involved in Tertiary Education. The major program for the ATC is skills training to farmers, particularly at flagships projects such as CASP, LRAD, RESIS and individual farmers. New identified youth, women and people with disability are supported by training and aftercare. The ATC also collaborate with accrediting bodies such as Agri-SETA to enable learner-ship training to be registered, accredited and offered to LDA clients. SUB-PROGRAMMES AND STRATEGIC OBJECTIVES Sub-Programme: Structured Agricultural Education and Training To provide training and create opportunities for practising as well as prospective farmers and to enhance the human resource development in the agricultural sector.
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STRATEGIC OBJECTIVE TABLE
PROGRAMME 7: STRUCTURED AGRICULTURAL EDUCATION AND TRAINING Strategic Objective To provide training and create opportunities for practising as well as prospective farmers and enhance the human resource development in the agricultural sector
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to
actual achievement for
2012/13
Comments on deviations
7.1.1 Number of skills development through Further Agricultural Education and Training programmes
1 842 1 865 1 587 278
Due to lack of rain few farmers brought their soil for analysis to the college laboratories
7.2.1 To support farmers on sustainable agricultural development through training, partnerships and provision of analytical services
780 1345 1053 292
Due to lack of rain, farmers cultivated their land
PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 7: STRUCTURED AGRICULTURAL EDUCATION AND TRAINING
PERFORMANCE INDICATOR
Actual Achievement
2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned
target to Actual
Achievement for 2012/2013
Comments on
deviations
NATIONAL INDICATORS 7.1.1.1 Number of farmers
completing accredited skills programmes
112
20 34 14
Learners were funded through other programs such as Land Care and
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AgriSeta 7.1.1.2 Number of learners
completing accredited short courses
New indicator 50 50 None None
7.1.1.3 Number of learners completing non-accredited short courses
New indicator 450 450 None None
PROVINCIAL INDICATORS 7.1.1.4 Number of learning
materials developed and submitted for accreditation
11 10 10 None None
7.1.1.5 Number of projects reached for training needs identification and after care services
137 150 150 None None
7.2.1.1 Number of farmers assisted with soil samples analysis and results communicated to clients 726 1 000 711 289
Lack of rain meant less farmers cultivated their lands and less farmers brought their soil for analysis
7.2.1.2 Numbers of farmers trained and supported in agro-food processing
New Indicator 300 300 None None
7.2.1.3 Numbers of farmers trained and supported on seed processing and packaging New Indicator 45 42 3
Due to lack of rain, fewer farmers turned up for seed processing and packaging training
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Strategy to overcome areas of under performance
• Number of farmers assisted with soil samples analysis and results communicated to clients The strategy will be to engage in promotional activities to ensure more farmers are informed on importance of soil analysis prior planting
• Numbers of farmers trained and supported on seed processing and packaging The strategy would be to ensure proper coordination among all role players and linking the process with training activities
Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012 Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Further Education and Training
79 057 77 768 1 289 71 725 71 725 0
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PROGRAMME 8: RURAL DEVELOPMENT The purpose of the programme is to facilitate and coordinate the planning and implementation of integrated rural development program in line with LEGDP, CRDP, IDP and Limpopo Rural Development Strategy. The program will work with all key stakeholders in order to ensure that government and its social partners delivers a sustainable and efficient rural development services to all rural communities. STRATEGIC OBJECTIVE Su-Programme: Rural Development To coordinate comprehensive rural development planning implementation STRATEGIC OBJECTIVE TABLE
PROGRAMME 8: RURAL DEVELOPMENT
Strategic Objective To coordinate integrated comprehensive rural development planning and implementation
Actual Achievement
2011/12
Planned Target
Actual Achievement
2012/13
Deviation from planned to actual achievement for
2012/13
Comments on
deviations
8.1 Number of integrated comprehen-sive rural development planning and implementa-tion facilitated
0 27 21 6
The team was focused on stakeholder consultations
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PERFORMANCE INDICATOR TABLE
SUB-PROGRAMME 3.1: RURAL DEVELOPMENT
PERFORMANCE INDICATOR
Actual Achievement 2011/12
Planned Target
2012/2013
Actual Achievement
Deviation from planned target to
Actual Achievement for
2012/2013
Comments on
deviations
8.1.1 Number of Rural Development District Forums established and maintained
New Indicator
5 5 None None
8.1.2 Number of the Rural Development local forums established and maintained
New Indicator
10
8
2
The team was focused on stakeholder consulta-tions
8.1.3 Number of Rural Development district business plan developed
New Indicator
2 1 1
None
8.1.4 Number of CRDP sites comprehend-sively planned New
Indicator
10 7
3
The teams focus was on consulta-tion with stakehol-ders on rural develop-ment
Strategy to overcome areas of under performance
The Department of Agriculture is coordinating Rural Development in the provinces; seven cross function teams comprised of officials from other sector departments have been identified to deal with 8 thematic areas of Rural Development. These terms will work towards maximum participation by all sector Departments to ensure achievement of the targets.
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Changes to planned targets
Not applicable
Linking performance with budgets
2012/2013 2011/2012
Sub-programme name
Final Appropriation
Actual Expenditure
(Over) Under Expenditure
Final Appropriation
Actual Expenditure
(Over)Under Expenditure
Program 8 6 027 6 027 0 0 0 0
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R’0
00
4,3
31
6,2
13
6,2
28
10,
859
126
71
244
2,6
20
1,5
27
1,9
56
The
Dep
artm
ent m
anag
ed to
col
lect
reve
nue
amou
ntin
g to
R 6
,228
milli
on (5
4.9
perc
ent)
agai
nst t
he b
udge
ted
amou
nt o
f R
11,
351
milli
on.
This
im
plie
s an
und
er c
olle
ctio
n of
R 5
,123
milli
on (
45.1
per
cent
). Th
e pe
rform
ance
ana
lysi
s on
ec
onom
ic c
lass
ifica
tions
is a
s fo
llow
s:
Ther
e is
und
er c
olle
ctio
n of
36
perc
ent o
n Sa
le o
f G
oods
and
Ser
vice
s. T
his
perfo
rman
ce is
due
to th
e ne
w it
ems
that
ha
ve c
olle
cted
bel
ow t
he t
arge
t m
ainl
y: c
attle
gra
zing
, bo
ardi
ng s
ervi
ces-
priv
ate,
sal
e as
sets
< 50
00 a
nd s
ale
of s
crap
. Th
e D
epar
tmen
t did
not
man
age
to y
ield
hig
h re
turn
on
auct
ions
of o
bsol
ete
asse
ts a
s ho
ped
for.
One
oth
er s
etba
ck o
n th
e au
ctio
ns w
as p
roce
eds
that
hav
e to
dat
e no
t bee
n pa
id o
ver
to th
e D
epar
tmen
t by
an a
uctio
neer
who
se is
stra
ying
w
ith th
e fu
nds,
the
mat
ter o
f whi
ch is
bei
ng h
andl
ed b
y th
e S
tate
Atto
rney
.
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Inte
rest
, D
ivid
ends
and
Ren
t on
Lan
d ac
hiev
ed a
n ov
er c
olle
ctio
n of
349
.8 p
erce
nt d
ue t
o un
expe
cted
hig
h re
turn
s on
fro
m p
aym
ents
of s
ite, t
rade
, rur
al r
enta
ls a
nd in
tere
st fr
om d
ebts
. The
Sal
e of
Cap
ital A
sset
s ha
d an
und
er c
olle
ctio
n of
90
.9pe
rcen
t du
e to
lac
k of
sal
e of
thi
s ite
m.
The
plan
ned
auct
ion
of b
iolo
gica
l as
sets
did
not
tak
e pl
ace
as i
t w
as
post
pone
d du
e to
the
stoc
k to
be
sold
bei
ng to
o m
inim
al w
hich
wou
ld n
ot b
e co
st e
ffect
ive
for t
he D
epar
tmen
t.
Fina
ncia
l Tra
nsac
tions
in a
sset
s an
d lia
bilit
ies
unde
r-col
lect
ed b
y 22
.1 p
erce
nt d
ue to
a lo
w s
ucce
ss r
ate
on r
ecov
erin
g lo
ng o
utst
andi
ng d
ebts
. The
re a
re m
ajor
deb
ts th
at a
re u
nder
goin
g le
gal c
olle
ctio
n pr
oces
ses
that
nor
mal
ly ta
ke lo
ng to
co
mpl
ete.
PR
OG
RA
MM
E E
XP
EN
DIT
UR
E
2012
/201
3 20
11/2
012
pro
gra
mm
e n
ame
Fin
al
Ap
pro
pri
atio
n
Act
ual
E
xpen
dit
ure
(O
ver)
Un
der
E
xpen
dit
ure
F
inal
A
pp
rop
riat
ion
A
ctu
al
Exp
end
itu
re
(Ove
r)U
nd
er
Exp
end
itu
re
R
’000
R
’000
R
’000
R
’000
R
’000
R
’000
AD
MIN
ISTR
ATI
ON
29
2 83
0 29
2 75
4 76
28
2 47
6 27
2 90
1 9
575
SU
STA
INA
BLE
RES
OU
RC
E M
AN
10
5 80
0 10
5 07
8
722
103
886
99 1
11
4 77
5
FAR
ME
R S
UP
POR
T &
D
EV
ELO
PM
EN
T 86
8 8
21
834
601
34 2
20
820
887
795
353
25 5
34
VE
TER
INA
RY
SE
RV
ICE
S 41
718
39
817
1
901
39 8
26
38 9
21
905
TEC
HN
OLO
GY,
RES
EAR
CH
&
DEV
ELO
PM
EN
T 41
380
40
659
72
1 51
001
49
575
1
426
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AG
RIC
ULT
UR
AL
EC
ON
OM
ICS
122
873
121
407
1 46
6 12
1 61
2 11
9 68
4 17
28
STR
UC
TUR
ED
AG
RIC
TR
AIN
ING
79
057
77
768
1
289
71 7
25
71 7
25
0
RU
RA
L D
EVE
LOP
ME
NT
CO
OR
DIN
ATI
ON
6
027
6 02
7 0
0 0
0
The
Dep
artm
ent
spen
t 97
.4 p
erce
nt o
f its
tot
al b
udge
t al
loca
tion
for
the
finan
cial
yea
r un
der
revi
ew a
nd t
he
brea
kdow
n of
pro
gram
me
finan
cial
per
form
ance
is ta
bula
ted
abov
e.
The
entir
e bu
dget
allo
cate
d fo
r C
ompe
nsat
ion
of E
mpl
oyee
s w
as s
pent
. A
98p
erce
nt s
pend
ing
was
rea
lised
on
Goo
ds a
nd S
ervi
ces,
with
equ
itabl
e sh
are
at 9
9 pe
rcen
t an
d co
nditi
onal
gra
nts
at 9
8 pe
rcen
t. 2
perc
ent
unde
r sp
endi
ng w
as d
eriv
ed fr
om d
elay
in im
plem
enta
tion
of p
roje
cts
whi
ch a
ffect
ed p
aym
ent f
or c
onsu
ltatio
n fe
es.
Tran
sfer
s an
d Su
bsid
ies
unde
rspe
nt b
y 10
per
cent
as
a re
sult
of d
elay
s in
impl
emen
tatio
n of
con
ditio
nal g
rant
pr
ojec
ts w
ithin
CA
SP
. Som
e pr
ojec
t im
plem
enta
tion
star
ted
very
late
dur
ing
the
4th
quar
ter a
nd h
ave
cons
eque
ntly
la
psed
to n
ext f
inan
cial
yea
r 20
13/1
4 fo
r co
mpl
etio
n. R
eque
st fo
r ro
ll ov
ers
have
bee
n su
bmitt
ed to
the
Pro
vinc
ial
Trea
sury
for a
ll pr
ojec
ts in
pro
gres
s.
Pay
men
t for
Cap
ital A
sset
s un
ders
pent
on
equi
tabl
e sh
are
due
to in
frast
ruct
ure
proj
ects
that
wer
e st
ill in
pro
gres
s at
the
end
of th
e fin
anci
al s
hare
and
sof
twar
e an
d in
tang
ible
ass
ets
allo
catio
n th
at w
as n
ot s
pent
. T
RA
NS
FE
R P
AY
ME
NT
S (
EX
CL
UD
ING
PU
BL
IC E
NT
ITIE
S)
Th
e de
partm
ent
did
not
mak
e an
y tra
nsfe
rs e
xcep
t to
Pub
lic E
ntity
. Th
e am
ount
spe
nt i
n P
rovi
nces
and
M
unic
ipal
ities
is
the
expe
nditu
re f
or l
icen
sing
of
gove
rnm
ent
mot
or v
ehic
le a
s cl
assi
fied
by S
tand
ard
Cha
rts o
f A
ccou
nts
(SC
oA).
The
amou
nt s
pent
in
Hou
seho
ld i
s th
e ex
pend
iture
for
am
ong
othe
r le
ave
grat
uitie
s an
d pa
ymen
ts fo
r CAS
P fa
rmer
sup
port
proj
ects
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PU
BL
IC E
NT
ITIE
S
Nam
e o
f P
ub
lic
En
tity
Ser
vice
s re
nd
ered
by
the
pu
blic
en
tity
Am
ou
nt
tran
sfer
red
to
th
e p
ub
lic
enti
ty
Am
ou
nt
spen
t b
y th
e p
ub
lic
enti
ty
Ach
ieve
men
ts o
f th
e p
ub
lic e
nti
ty
LA
DC
Im
plem
enta
tion
of d
epar
tmen
tal
proj
ects
93
000
93
000
The
entit
y m
anag
ed to
pay
sal
arie
s an
d ot
her
oper
atio
nal e
xpen
ses
and
fund
pro
ject
s be
ing
the
upgr
adin
g th
e Le
bow
akgo
mo
Aba
ttoir,
M
akgo
ba T
ea E
stat
e re
vita
lizat
ion
oper
atio
nal
cost
s, F
undi
ng V
ente
co,
Upg
rade
of
Mas
hash
ane
Hat
cher
y, Im
plem
enta
tion
of
Agr
icul
tura
l Hub
s an
d In
tegr
ated
Pou
ltry
Pro
ject
s
CO
ND
ITIO
NA
L G
RA
NT
S A
ND
EA
RM
AR
KE
D F
UN
DS
PA
ID
The
Dep
artm
ent d
id n
ot p
ay o
ver a
ny g
rant
s re
ceiv
ed to
any
oth
er e
ntity
C
ON
DIT
ION
AL
GR
AN
TS
AN
D E
AR
MA
RK
ED
FU
ND
S R
EC
EIV
ED
Th
e ta
ble/
s be
low
det
ails
the
cond
ition
al g
rant
s an
d ea
r mar
ked
fund
s re
ceiv
ed d
urin
g fo
r the
per
iod
1 A
pril
2012
to
31 M
arch
201
3
CO
MP
RE
HE
NS
IVE
AG
RIC
UL
TU
RE
SU
PP
OR
T P
RO
GR
AM
ME
(C
AS
P)
DE
PA
RT
ME
NT
W
HO
T
RA
NS
FE
RR
ED
TH
E G
RA
NT
D
EP
AR
TM
EN
T O
F A
GR
ICU
LT
UR
E, F
ISH
ER
Y &
FO
RE
ST
RY
Pur
pose
of t
he g
rant
C
AS
P fu
nd a
s pa
rt of
the
DO
RA
allo
catio
n pr
ovid
e sp
ecifi
c co
mpl
ianc
e ar
ea,
whi
ch s
tart
from
the
iden
tific
atio
n of
pro
ject
s, d
evel
opm
ent
of b
usin
ess
plan
,
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impl
emen
tatio
n,
repo
rting
, m
onito
ring
and
eval
uatio
n.
The
prog
ram
ha
s co
mpl
ied
in a
ll as
pect
s of
DO
RA
, how
ever
, the
re is
a n
eed
for i
mpr
ovem
ent o
n th
e pr
ojec
t ide
ntifi
catio
n an
d m
anag
emen
t of t
he p
roce
sses
. The
LD
A is
now
lo
okin
g in
to t
he d
evel
opm
ent
of f
arm
ers
supp
ort
polic
y fra
mew
ork
to g
uide
di
stric
ts a
nd fa
rmer
s on
pro
ject
s id
entif
icat
ion.
Thi
s pr
oces
s is
als
o en
visa
ged
to im
prov
e pr
ojec
t im
plem
enta
tion.
E
xpec
ted
outp
uts
of th
e gr
ant
The
pr
ogra
m
has
been
re
focu
sed
to
resp
ond
to
the
curre
nt
econ
omic
ch
alle
nges
of
th
e co
untry
na
mel
y un
empl
oym
ent,
agric
ultu
ral
prod
uctio
n de
clin
e, jo
b cr
eatio
n, fo
od in
secu
rity
and
food
pric
e hi
ke.
The
mai
n ob
ject
ives
ar
e as
follo
ws:
To
dev
elop
pro
gram
that
aim
at i
ncre
asin
g pr
oduc
tion
outp
ut.
To in
crea
se jo
b op
portu
nitie
s fo
r rur
al c
omm
uniti
es.
To e
nsur
e co
mpe
titiv
enes
s of
the
farm
ers
and
acce
ss to
mar
kets
. To
impr
ove
hous
ehol
d fo
od s
ecur
ity.
To im
prov
e th
e sk
ills a
nd k
now
ledg
e of
farm
ers.
A
ctua
l out
puts
ach
ieve
d
04 p
oultr
y pr
ojec
ts w
ere
com
plet
ed (0
2 br
oile
r uni
ts w
ith 4
0 00
0 ca
paci
ty e
ach
and
two
free
rang
e w
ith c
apac
ity b
etw
een
10 0
00 to
21
000)
. All
proj
ects
are
op
erat
ing.
03
pou
ltry
hous
es a
t diff
eren
t sta
ges
of c
onst
ruct
ion
04 ir
rigat
ion
proj
ects
com
plet
ed w
hile
the
rest
(14
) w
ere
at d
iffer
ent s
tage
s of
de
velo
pmen
t. 40
Ani
mal
han
dlin
g fa
cilit
ies
wer
e co
mpl
eted
. 02
pac
k-ho
use
faci
litie
s co
mpl
eted
. A
ll pl
anne
d pi
gger
y st
ruct
ures
are
initi
ated
and
exp
ecte
d to
com
plet
e be
fore
A
ugus
t 201
3. T
his
also
incl
ude
pigg
ery
at T
ompi
Sel
eka
for t
rain
ing
purp
ose.
A
tota
l 300
farm
ers
rece
ived
trai
ning
. A
ll pl
anni
ng e
ngin
eer w
ere
appo
inte
d.
316
farm
ers
rece
ived
tra
inin
g an
d w
hile
76
rece
ived
ski
lls a
nd k
now
ledg
e th
roug
h m
ento
rshi
p.
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Und
er E
RP
: 36
offi
cial
s w
ere
awar
ded
with
bur
sarie
s an
d 10
com
plet
ed th
eir s
tudi
es.
868
offic
ials
wer
e tra
ined
in d
iffer
ent s
oft s
kill
cour
ses
and
whi
le 1
79 r
ecei
ved
train
ing
in E
xten
sion
Sui
t On-
line.
21
87 g
reen
boo
ks w
ere
dist
ribut
ed to
farm
ers.
Th
e de
partm
ent
hel
d th
e an
nual
ext
ensi
on c
onfe
renc
e w
ere
mor
e th
an 4
00
dele
gate
s at
tend
ed.
9 E
xten
sion
Offi
cers
rec
eive
d M
EC
Ext
ensi
on a
nd A
dvis
ory
ser
vice
s aw
ards
fo
r bes
t per
form
ance
D
isas
ter:
25 p
roje
cts
wer
e co
mpl
eted
whi
le t
he r
est
(45)
w
ere
at d
iffer
ent
stag
es o
f im
plem
enta
tion
A
mou
nt p
er a
men
ded
DO
RA
20
7,40
8
Am
ount
tran
sfer
red
(R
’000
) 20
7,40
8
Rea
sons
if a
mou
nt a
s pe
r D
OR
A no
t tra
nsfe
rred
-
Am
ount
spe
nt b
y th
e de
partm
ent
(R’0
00)
176,
230
Rea
sons
for t
he fu
nds
unsp
ent b
y th
e en
tity
D
elay
s in
app
oint
ing
serv
ice
prov
ider
s du
e to
pro
tract
ed p
roce
sses
. S
ervi
ce p
rovi
der’s
inab
ility
to m
eet c
ontra
ctua
l obl
igat
ions
N
atur
al d
isas
ter o
r effe
cts
due
to e
xces
sive
rain
s.
Rea
sons
fo
r de
viat
ions
on
pe
rform
ance
Th
e co
mpl
etio
n of
targ
eted
pro
ject
s pr
otra
cted
pro
cure
men
t pro
cess
es, f
ailu
re
of s
ervi
ce p
rovi
ders
to
mee
t co
ntra
ctua
l co
mpl
icat
ion
and
natu
ral
clim
atic
co
nditi
on w
hich
resu
lted
in e
xces
sive
rain
s.
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15
Mea
sure
s ta
ken
to
impr
ove
perfo
rman
ce
The
Dep
artm
ent
cam
e-up
with
stra
tegi
es t
o av
ert
the
first
tw
o ch
alle
nges
in
parti
cula
r:-
Ten
(10)
tur
nkey
ser
vice
pro
vide
rs h
ave
been
app
oint
ed t
o in
crea
se t
he
capa
city
of
the
depa
rtmen
t to
pla
n, m
onito
r an
d im
plem
ent
all
irrig
atio
n pr
ojec
ts o
f les
s th
an 2
0 he
ctar
es.
Five
ser
vice
pro
vide
rs to
pla
n al
l big
pro
ject
s ar
e al
read
y ap
poin
ted.
A
tot
al o
f 80
perc
ent
of a
ll pr
ojec
ts f
or t
he f
inan
cial
yea
r ar
e co
mm
itted
with
or
ders
. Th
e pl
anni
ng o
f pro
ject
s w
ill a
lso
be fa
st tr
acke
d si
nce
plan
ning
eng
inee
rs a
re
alre
ady
appo
inte
d.
M
onito
ring
mec
hani
sm
by
the
rece
ivin
g de
partm
ent
Sev
eral
m
onito
ring
mec
hani
sms
are
used
1)
D
istri
ct
proj
ect
team
s ar
e es
tabl
ishe
d du
ring
proj
ect
impl
emen
tatio
n;
2)
LDA
ha
s al
so
cont
ract
ed
prof
essi
onal
eng
inee
rs t
o as
sist
with
mon
itorin
g of
pro
ject
s; 3
) H
ead
Offi
ce
proj
ect
deve
lopm
ent
team
als
o m
onito
r pr
ojec
ts;
4) p
roje
cts
prog
ress
are
di
scus
sed
at d
iffer
ent
foru
ms
of t
he d
epar
tmen
t an
d po
ssib
le m
itiga
tion
are
also
dis
cuss
ed to
impr
ove
serv
ice
deliv
ery.
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ge 1
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LA
ND
CA
RE
DE
PA
RT
ME
NT
WH
O
TR
AN
SF
ER
RE
D T
HE
GR
AN
T
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
, FIS
HE
RY
& F
OR
ES
TR
Y
Pur
pose
of t
he g
rant
To
co
mba
t th
e de
grad
atio
n of
na
tura
l re
sour
ces
ther
eby
prov
idin
g co
nser
vatio
n m
easu
res
and
optim
ize
prod
uctio
n to
all
agric
ultu
ral e
nter
pris
es.
Exp
ecte
d ou
tput
s of
the
gran
t 27
0 aw
aren
ess
cam
paig
ns to
con
duct
ed
310
Num
ber o
f ben
efic
iarie
s to
trai
ned
20
0 km
of f
ire b
elts
to c
onst
ruct
ed
420
km fe
ncin
g to
be
cons
truct
ed
104
gabi
on s
truct
ures
to b
e co
nstru
cted
27
19 h
a A
lien
and
inva
sive
pla
nt to
con
trolle
d.
597
Tem
pora
ry jo
bs to
be
crea
ted
30 0
00 h
a to
be
impr
oved
thro
ugh
cons
erva
tion
mea
sure
s.
500
ha c
over
ed to
be
cove
red
by g
reen
ing
prog
ram
me.
1
500
bene
ficia
ries
to a
dopt
sus
tain
abilit
y te
chno
logy
pra
ctic
es.
100
appl
icat
ions
to b
e re
com
men
ded
for s
ub-d
ivis
ion/
rezo
ning
of a
gric
ultu
ral
land
use
.
Act
ual o
utpu
ts a
chie
ved
2
61 a
war
enes
s ca
mpa
igns
con
duct
ed.
467
bene
ficia
ries
train
ed
160
km o
f fire
bel
ts c
onst
ruct
ed.
413
km o
f fen
ce c
onst
ruct
ed.
118
gabi
on s
truct
ures
con
stru
cted
. 3
582
ha c
ontro
lled
for a
lien
and
inva
der p
lant
s.
2 43
7 Te
mpo
rary
jobs
cre
ated
. 33
080
ha
of la
nd im
prov
ed th
roug
h co
nser
vatio
n m
easu
res.
22
7 ha
cov
ered
by
gree
ning
. 1
346
bene
ficia
ries
adop
ted
sust
aina
ble
tech
nolo
gy p
ract
ices
. 10
app
licat
ions
rec
omm
ende
d fo
r su
bdiv
isio
n/ r
ezon
ing
of a
gric
ultu
ral
land
us
e.
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17
Am
ount
per
am
ende
d D
OR
A
20,3
56
Am
ount
tran
sfer
red
(R
’000
) 20
,356
Rea
sons
if
amou
nt a
s pe
r D
OR
A no
t tra
nsfe
rred
-
Am
ount
spe
nt b
y th
e de
partm
ent/
mun
icip
ality
(R’0
00)
20,3
47
Rea
sons
for
the
fund
s un
spen
t by
the
entit
y
-
Rea
sons
fo
r de
viat
ions
on
pe
rform
ance
-
Mea
sure
s ta
ken
to
impr
ove
perfo
rman
ce
-
Mon
itorin
g m
echa
nism
by
th
e re
ceiv
ing
depa
rtmen
t -
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Pa
ge 1
18
ILL
IMA
/LE
TS
EM
A
DE
PA
RT
ME
NT
W
HO
T
RA
NS
FE
RR
ED
TH
E G
RA
NT
D
EP
AR
TM
EN
T O
F A
GR
ICU
LT
UR
E, F
ISH
ER
Y &
FO
RE
ST
RY
Pur
pose
of t
he g
rant
To
ass
ist t
arge
ted
vuln
erab
le S
outh
Af
rican
farm
ing
com
mun
ities
to in
crea
se
agric
ultu
ral p
rodu
ctio
n
Exp
ecte
d ou
tput
s of
the
gran
t
The
expe
cted
out
puts
of t
he p
rogr
amm
e ar
e:
1
72 p
roje
cts
supp
orte
d w
ith a
gric
ultu
ral
prod
uctio
n in
puts
.
3314
2 ha
sup
porte
d.
5
363
bene
ficia
ries
supp
orte
d by
the
prog
ram
me.
Incr
ease
d nu
mbe
r of j
obs
crea
ted.
Act
ual o
utpu
ts a
chie
ved
326
pro
ject
s su
ppor
ted
with
agr
icul
tura
l pro
duct
ion
input
s.
3
2 680
ha
wer
e su
ppor
ted.
580
3 be
nefic
iarie
s w
ere
supp
orte
d by
the
prog
ram
me.
848
2 jo
bs w
ere
crea
ted,
mos
tly s
easo
nal.
Am
ount
per
am
ende
d D
OR
A
52,8
01
A
mou
nt tr
ansf
erre
d (
R’0
00)
52,8
01
Rea
sons
if a
mou
nt a
s pe
r D
OR
A
not t
rans
ferre
d
-
Am
ount
spe
nt b
y th
e de
partm
ent/
mun
icip
ality
(R’0
00)
49,0
25
Rea
sons
for
the
fund
s un
spen
t by
the
entit
y
The
reas
ons
for t
he fu
nds
unsp
ent w
ere
mos
tly:
C
ontra
cted
inpu
t sup
plie
rs fa
iling
to d
eliv
er o
rder
ed in
puts
.
Dep
artm
ent d
elay
s in
com
mitt
ing
funds
lim
ited
the
num
ber o
f tim
es
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supp
liers
cou
ld b
e co
ntra
cted
for e
ach
proj
ect a
s th
is w
as n
eces
sary
whe
n a
supp
lier f
aile
d to
del
iver
. R
easo
ns fo
r dev
iatio
ns o
n pe
rform
ance
G
ener
ally
, per
form
ance
was
hig
her t
han
plan
ned,
and
this
was
mai
nly
due
to:
M
anda
te o
f ava
iling
som
e fu
nds
to n
ewly
impl
emen
ted
mec
hani
zatio
n sc
hem
e (m
ainl
y fo
r pro
cure
men
t of d
iese
l and
see
d fo
r dry
land
cro
ps) w
hich
re
sulte
d in
less
er c
ost p
er u
nit a
rea.
Ava
ilabi
lity
of a
n ad
ditio
nal
budg
et o
f R
10.8
milli
on a
lloca
ted
as b
udge
t ad
just
men
t. Th
is a
llow
ed f
or p
roje
cts
that
wer
e pa
rt of
the
bac
klog
to
be
supp
orte
d.
Mea
sure
s ta
ken
to im
prov
e pe
rform
ance
Th
e m
easu
res
take
n to
impr
ove
perfo
rman
ce a
re:
C
omm
ittin
g th
e bu
dget
ear
lier i
n th
e fin
anci
al y
ear i
n or
der t
o ha
ve ti
me
for
addr
essi
ng th
e ch
alle
nge
of c
ontra
cted
sup
plie
rs w
ho fa
il to
del
iver
.
Pro
curin
g fro
m p
rosp
ectiv
e cr
edib
le s
uppl
iers
in D
epar
tmen
tal d
ata
base
w
here
con
tract
ed s
uppl
iers
fail
to d
eliv
er.
Mon
itorin
g m
echa
nism
by
the
rece
ivin
g de
partm
ent
Mon
itorin
g w
ill be
don
e re
gula
rly b
y re
leva
nt li
ne f
unct
ion
man
ager
s an
d by
co
nstit
uted
team
s fo
r yea
r-end
mon
itorin
g.
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Pa
ge 1
20
AG
RIC
UL
TU
RE
D
ISA
ST
ER
M
AN
AG
EM
EN
T
DE
PA
RT
ME
NT
W
HO
T
RA
NS
FE
RR
ED
T
HE
GR
AN
T
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
, FIS
HE
RY
& F
OR
ES
TR
Y
Pur
pose
of t
he g
rant
To
miti
gate
the
impa
ct o
f dis
aste
r
Exp
ecte
d ou
tput
s of
the
gran
t re
paire
d ag
ricul
tura
l inf
rast
ruct
ure
suc
h as
farm
dam
s, b
ridge
an
d irr
igat
ion
syst
ems
Act
ual o
utpu
ts a
chie
ved
Th
e fo
llow
ing
infra
stru
ctur
e w
ere
repa
ired:
8
dam
s, 9
pip
elin
es, 4
drip
irrig
atio
ns li
ne, 4
fenc
es
1 sh
aden
et, 3
brid
ges
Am
ount
per
am
ende
d D
OR
A
8,47
5
Am
ount
tran
sfer
red
(R
’000
) 8,
475
Rea
sons
if
amou
nt
as
per
DO
RA
no
t tra
nsfe
rred
-
Am
ount
spe
nt b
y th
e de
partm
ent/
mun
icip
ality
(R’0
00)
8 47
1
Rea
sons
for t
he fu
nds
unsp
ent b
y th
e en
tity
-
Rea
sons
for d
evia
tions
on
perfo
rman
ce
N/A
Mea
sure
s ta
ken
to im
prov
e pe
rform
ance
-
Mon
itorin
g m
echa
nism
by
th
e re
ceiv
ing
depa
rtmen
t D
urin
g th
e im
plem
enta
tion
of p
roje
cts
dist
rict e
ngin
eers
toge
ther
w
ith d
isas
ter c
oord
inat
ors
asse
ss p
roje
ct im
plem
enta
tion.
Dis
aste
r m
anag
emen
t tea
m a
t Hea
d O
ffice
pro
vide
sup
port
to th
e en
gine
ers
and
serv
ice
prov
ider
s.
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EP
WP
INC
EN
TIV
E G
RA
NT
DE
PA
RT
ME
NT
W
HO
T
RA
NS
FE
RR
ED
TH
E G
RA
NT
N
AT
ION
AL
DE
PA
RT
ME
NT
OF
PU
BL
IC W
OR
KS
Pur
pose
of t
he g
rant
To
inc
entiv
ise
prov
inci
al d
epar
tmen
ts t
o in
crea
se j
ob c
reat
ion
effo
rts i
n en
viro
nmen
t and
cul
ture
pro
gram
mes
thro
ugh
the
use
of la
bour
inte
nsiv
e m
etho
ds a
nd t
he e
xpan
sion
of
job
crea
tion
in l
ine
with
the
EPW
P gu
idel
ines
E
xpec
ted
outp
uts
of th
e gr
ant
Num
ber o
f job
opp
ortu
nitie
s cr
eate
d th
roug
h la
bour
inte
nsiv
e co
nstru
ctio
n m
etho
ds
Act
ual o
utpu
ts a
chie
ved
9
623
jobs
Am
ount
per
am
ende
d D
OR
A
9,46
3
Am
ount
tran
sfer
red
(R
’000
) 9,
463
Rea
sons
if a
mou
nt a
s pe
r DO
RA
not
tra
nsfe
rred
-
Am
ount
spe
nt b
y th
e de
partm
ent/
mun
icip
ality
(R’0
00)
9,37
9
Rea
sons
for t
he fu
nds
unsp
ent b
y th
e en
tity
S
ubm
issi
on o
f inv
oice
by
the
serv
ice
prov
ider
was
del
ayed
Rea
sons
for d
evia
tions
on
perfo
rman
ce
Add
ition
al f
unds
for
EPW
P In
cent
ive
Gra
nt w
ere
not
appr
opria
ted
durin
g th
e M
id T
erm
Bud
get E
stim
ate
M
easu
res
take
n to
impr
ove
perfo
rman
ce
Incr
ease
d al
loca
tion
of
ince
ntiv
es
will
en
hanc
e pe
rform
ance
on
jo
b cr
eatio
n M
onito
ring
mec
hani
sm b
y th
e re
ceiv
ing
depa
rtmen
t R
epor
ts, r
ecor
ds, i
nspe
ctio
ns a
nd m
eetin
gs.
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Am
ount
tran
sfer
red
(R
’000
) 9,
463
Rea
sons
if a
mou
nt a
s pe
r DO
RA
not
tra
nsfe
rred
-
Am
ount
spe
nt b
y th
e de
partm
ent/
mun
icip
ality
(R’0
00)
9,37
9
Rea
sons
for t
he fu
nds
unsp
ent b
y th
e en
tity
Rea
sons
for d
evia
tions
on
perfo
rman
ce
Mea
sure
s ta
ken
to im
prov
e pe
rform
ance
Mon
itorin
g m
echa
nism
by
the
rece
ivin
g de
partm
ent
DO
NO
R F
UN
DS
Th
e D
epar
tmen
t did
not
rece
ive
any
dono
r fun
ding
for 2
012/
13 fi
nanc
ial y
ear.
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Page 123
CAPITAL INVESTMENT, MAINTENANCE AND ASSET MANAGEMENT PLAN
2012/13 2011/12 Infrastructure Projects Final
appropriation Actual Expen-diture
Over/ under Expen-diture
Final Appro-priation
Actual expenditure
Over/under expenditure
New and Replacement assets
0 0
Existing infrastructure assets
-Upgrades and additions
R264 500 R264 500 0
-Maintenance and repairs
-Renovation/ Refurbishment
R43 101 748 R33 366 830
R9 734 918 R59 360 000
R50 804 891
R5 141 879
Infrastructure transfers 0 -Current 0 -Capital 0 Total 43 366 248 33 631
330 8 982 623
CAPITAL INVESTMENT
Progress made on implementing the capital, investment and asset management plan and Renovations/refurbishments The Department managed only to refurbish electricity infrastructure at Tompi Seleka College, completion of guardhouse at Polokwane Head Office. The renovation of the main hostel at Tompi Seleka College at cost R16 000 000.00 is planned to start during 2013/14 financial year. Refurbishment for the Agrivillage building at a cost of R8760 000 is budgeted for the 2013/14 year. Planning is on course for renovation of classroom, dwelling houses at tompi Seleka College and paving of access road, extension of library building, laboratory at Madzivhandila College. Upgrade and additions Construction of Envirolu as well drilling of borehole was started in Sekhukhune and Capricorn districts during the year under review. The construction of Makhado offices, construction of the piggery unit at Tompi Seleka College and construction of a piggery at the Madzivhandila College has been planned for 2013/14 financial year. Furthermore a site has been obtained
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Page 124
for construction of offices building at Molemole, Mookgopong and Fetakgomo local agriculture offices and work is planned to start during 2014/15 financial year. A service provider to perform planning work for Mookgopong, Dzanani and Molemole offices is to be appointed by the Department of Public Works during the 2013/14 financial year. The plan for construction of a perimeter fence at Tompi Seleka College has been completed and the Department is in the process of appointing a service provider. INFRASTRUCTURE PROJECT COMPLETED IN 2012/13 AND PROGRESS IN RELATION TO WHAT HAS BEEN PLANNED
PROJECTS PLANNED PROJECT
IMPLEMENTED
REMARKS
Construction of Makhado office
0 percent Delays with appointment of contractors
Renovation of Agrivliage building
0 percent Delays with appointment of contractors
Refurbishment of electricity infrastructure at Tompi Seleka College
100 percent none
Completion of guardhouse 100 percent none
Renovation of Tshwelopele service center
90 percent Electrical materials to be procured
Renovation of Sempupuru Service Center
75 percent Building materials to be procured to complete
Tompi Seleka oil press 100 percent
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INFRASTRUCTURE PROJECTS THAT ARE CURRENTLY IN PROGRESS
(LIST PROJECTS)
NAME OF PROJECTS DESCRIPTION COST
Magalis Construction of envirolu R198 000.00
Nwaabe Service Center Drilling of borehole R103 820.00
Zamekomste Service Center Drilling of borehole R143 726.00
Construction of envirolu R60 724.00
Tshebela service center Construction of envirolu R173 889.10
Senwabarwana Munsipal
office
Testing and drilling of
borehole
R145 509.60
Moroke Service Center Testing and drilling of
borehole
R110 833.00
Ndebele Service Centre Construction of envirolu R88 894.00
Schoonord Service Center Construction of envirolu R76 396.50
Tompi Seleka Pump Station Rehabilitaion of pump
station
R2 296 456.00
The Department has no plans to close down or down-grade any current facilities.
Progress made on the maintenance of infrastructure: The Department has commenced with repair work at Tshwelopele and Sempupuru Service Center during the year and progress is at 90percent.
Developments relating to the above that are expected to impact on the department’s expenditure: Materials were procured using current expenditure items such as building materials and work was performed by the Department of Public works using internal staff.
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ge 1
26
Det
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59
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138
Pa
ge 1
27
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Asset to the value of R278 293.51 has been written off as lost during the year and this loss is primarily computer equipments.
Measures taken to ensure that the Department Asset Register remain up to date during period under review The Department conducts assessment verification twice per annum to check conditions and changes in locations of assets .The asset register is then up dated with any movement, or disposal. The asset register is compared with verification sheets at all times. Current state of Departments capital assets for example reflected as what percentage is in good, fair, or bad state
Good = 69 percent
Fair = 17 percent
Bad = 13 percent
Major projects undertaken during the period under review
The Department undertook the following major project during the year: The refurbishment of Tompi Seleka College at the cost of R9 573 891 .91
Progress made in addressing maintenance backlog
A number of offices in the various Districts, Municipalities as well as Service Centers would need serious renovations. Submissions have already been made to Limpopo Department of Public Works (GIAMA) as the custodian and responsible for maintenance work. New projects have been postponed to fund the renovations on irrigation schemes and facilities. The amount of R33 366 830 was spent on rehabilitation of irrigation works at community farms, refurbishment of electricity infrastructure and oil press at Tompi Seleka College.
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PART C
GOVERNANCE
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4.1 INTRODUCTION Commitment by the Department to maintain the highest standards of governance is fundamental to the management of public finances and resources. Users want assurance that the Department has good governance structures in place to effectively, efficiently and economically utilize the state resources, which is funded by the tax payer. 4.2 RISK MANAGEMENT Nature of risk management The Accounting Officer has set the tone at the top by supporting Enterprise Risk Management and allocating human and financial resources towards the implementation thereof. The Accounting Officer has also established the necessary structures and reporting lines within the institution to support the risk management strategy, risk management policy, risk management implementation plan and fraud risk management policy within Enterprise Risk Management The Risk Management Committee has been established and holds its meeting on a quarterly basis in order to review the progress made with regard to the implementation of the mitigation measures identified.
Risk management strategies to identify risks and manage the risks
The Risk Management Strategy, Policy and Implementation Plan are in place. Risk assessment was conducted and risk profiles were developed for each category assessed. Implementation of the mitigations measures is monitored regularly and reported to relevant stakeholders on quarterly basis.
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Progress made in addressing risks identified The following table illustrates the total number of risks identified and risks mitigate during the financial year 2012/13.
No. Risks Categories Number of
risks identified Number of risks mitigated
1. Strategic Risk Assessment 04 0 2. Project Risk Assessment 03 02
3. Fraud Risk Assessment 02 01 4. Information Technology 08 07 5. Operational Risk Assessment. 27 15 6. Departmental Risks 44 25
4.3 FRAUD AND CORRUPTION The Fraud Prevention Strategy and Policy was developed in 2009 and is being reviewed on an annual basis, with the last review during January 2012. The Fraud Prevention Strategy and Policy are being communicated to all employees through conducting awareness campaigns. Copies of the policies have been posted on the LDA e-docs and departmental intranet. The Department has a Whistle Blowing Policy in place. Education and awareness campaigns are conducted in order to encourage officials to report fraud and corruption. Officials are being made aware of the channels of reporting fraud and that they also have a choice to remain anonymous when reporting fraud and corruption. Cases are reported from internal, external and through the National Hotline. All cases reported are investigated and submitted to the Accounting Officer and the Office of the Premier if the case was received through the National Fraud and Corruption Hotline.
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4.4 MINIMISING CONFLICT OF INTEREST The Supply Chain Management practitioners have signed the Code of Conduct upon assumption of duty as practitioners. The practitioners should ensure that they perform their duties efficiently, effectively and with integrity, in accordance with relevant legislation. The conduct of individual member of staff in the Department should not foster suspicion of any conflict between their official duties and their personal interest. Where price quotations are use, the process of obtaining such quotations must be transparent. Supply Chain Managers are vetted. Form Z204 was issued to all SCM practitioners including Bid Adjudication Committees. Completed forms are submitted directly to Security Management Sub Branch and results are communicated to the officials concerned.
All supply chain practitioners declare their business interests in all the Bid Specification, Evaluation and Adjudication meetings. Bid committee members also declare their business interests on the prescribed form during each sitting. 4.5 CODE OF CONDUCT The Department adopted the Code of Conduct for the Public Service and employees have been empowered on the contents thereof resulting in improved discipline. Every employee has been provided with a copy in the language of his/her preference. In case of breach, disciplinary action in terms of the Disciplinary Code and Procedures for the Public Service (Resolution 1 of 2003) is taken against the offenders.
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4.6 HEALTH SAFETY AND ENVIRONMENTAL ISSUES According to Section 19 of the Occupational Health and Safety Act 85 of 1993, a workplace must establish a Health and Safety Committee which meets and discusses health and safety related issues. It is critical that committees should function as they address workplace related hazards, risks and also corrective action in agreement with the head of the workplace, i.e. a manager or senior manager. During the first two quarters, the Department was facing a challenge of poor functioning of these committees. To address this challenge, the SHERQ sub directorate has encouraged the appointment of employer representatives who should assist in driving the functioning of the committees at workplaces. Furthermore, the sub directorate randomly attended committee meetings to monitor their existence and that relevant content was being discussed at meetings. A Hearing Conservation Programme to assist employees at risk of induced hearing loss has been drafted and given to management of the colleges for inputs. These workplaces have workshops and through the risk assessment and the medical surveillance, workshops were identified to be areas of high exposure to noise. The programme will be implemented during the 2013/2014 financial year. 4.7 INTERNAL CONTROL UNIT Monitoring of the compliance to the internal controls is done monthly, quarterly and annually, and General Managers present quarterly monitoring reports to the Executive Management Meeting, while the Senior Managers and the Chief Financial Officer present compliance reports to the Accounting Officer monthly. 4.8 AUDIT COMMITTEE REPORT Attendance of audit committee meetings by audit committee members
Name Qualifications Internal or external
If internal, position in the department
Date appointed
Date Resigned
No. of Meetings attended
T.C Modipane
CA (SA) External N/A 01 November 2009
31 December 2012
04
Kgoale Maja
BCompt Honours; MBL; PA (SA) & CIA (SA)
External N/A 01 November 2009
(Currently Serving)
05
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N.J Manthata
BCom: Accountancy
External N/A 01 November 2009
31 December 2012
05
T. Mudaly BCom: Honours
External N/A 01 November 2009
(Currently Serving)
05
M. Morata
LLB External N/A 01 November 2009
(Currently Serving)
04
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PART D
HUMAN RESOURCE MANAGEMENT
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5. PART D: HUMAN RESOURCE MANAGEMENT 5.1 LEGISLATURE THAT GOVERN HUMAN RESOURCE MANAGEMENT
ACT DESCRIPTION Public Services Act 103 of 1994 It regulates condition of employment, terms of office,
discipline, retirement and discharge of members of public service.
Public Service Regulation,2001 It gives details about the procedures related to staff aspects of the Public Service. Part VII (procedures for appointment, promotions and terminations of service.
Employment Equity Act 55 of 1998 It culminates unfair discrimination in employment and it provides for affirmative action to redress the imbalances of the past and create equity in employment (employment equity)
White paper on Affirmative Action in the Public Service, 1998
It focuses on the requirements for the representativeness of the public service and the relationship between public human resource management practices and service delivery.
Public Service Act, 1994 Provides or organisational and administration matters in the public service.
Compensation for Occupational Injuries and deceases Act 1993.
Monitor and regulate injury on duty.
Government Employees Pension Law,1996
Manage employees’ pension fund
Directive on leave of absence issued by the Minister of Public Service and Administration
Manage leave of absence in Public Service with effect from 1 July 2000
PSCBC Resolutions Agreement on matters of mutual interest between the employer and employees
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Policy documents for housing scheme Monitor issuing of state guarantee for housing loan
National Archives of South Africa, (Act no 43 of 1996)
Determine records classification system
National Archives Regulation (Regulation 126 of 97.01.24)
Gives details about the management of records
Public Financial Management Act Emphasizes the importance of generating and using information to improve financial management
Promotion of Access to Information Act of 2000
Ensure that information is accessible to the requester
OVERVIEW OF HUMAN RESOURCE MATTERS The Department has lost some its key staff members during 2012/13. The Chief Financial Officer (CFO) resigned in September 2012. The General Manager (GM) for Human Resource Management was placed in the Sekhukhune District in April 2012. The GM overseeing land reform matters resigned in December 2012. The Senior Manager, Supply Chain Management, left the Department in March 2013. Acting staff has been appointed until these vacant posts are filled. During the year under review the Department reviewed its organisational structure in line with relevant legislation and regulations. The process of reviewing the structure was among others informed by the Provincial Executive Council resolution through EXCO Decision No. 145 of 2010 which directed that departments should manage personnel expenditure by freezing all non-critical posts, reducing overtime work, ensuring that Departments staff establishments on PERSAL are aligned with the approved staff establishments and are adequately funded as well as ensuring that compensations of employees (CoE) is reduced to 2percent. Although the organisational structure was approved in June 2011, the Department was however instructed to reduce the CoE by 2percent in order to comply with EXCO Decision 145/ 2010 taken during the 2011/12 financial year. Attention has been given to improve the gender equity within the Department. The total number of female officers within the Department has decreased from 1409 during the last quarter to 1388 as at 31 March 2013. The Department is still having a challenge of gender equity to reach 50/50 at SMS level as the
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percentage is 33 percent female to 67percent male. The Department has reached 2, 4 percent of people with disability. Scoping of the business processes led to identification of loopholes and recommendations were made as a result the Standard Operating Procedures were developed to assist the Department to be PAJA compliant. Uniformly with other Pilot Departments a PAJA Toolkit has been drafted and is circulating for inputs and comments to ensure that Departments own up to the document. Information technology is being utilized to enrich the organizational environment. Currently what’s being implemented on SharePoint Platform is e-docs (e-Document Management solution), Rito (New Intranet-Internal Communication Solution) and E-APP (Business Intelligence solution).
E-docs (http://e-docs) (Document Management Center): is LDA dedicated electronic document management solution used for storage of documents (Policies, Memos, etc.), Collaboration between users, distribution of files & documents, Disaster recovery and information management.
NewIntranet (http://Rito): The Government Information Technology Officer (GITO) has developed a new intranet based on SharePoint Platform and the main purpose for Intranet is to manage internal communications and distribution of documents. Currently users are sending around 5MB files or PDF documents to about 2200 users and that is putting a lot of strain on the Network. Therefore a dedicated Internal Communication tool is developed to manage that process.
Forefront identity Manager (FIM): This is a Microsoft technology for managing user-id within an organization. It gives the user the power to manage their identity themselves without involving information technology. Example, if a user changes department or a telephone number, the user can update that information themselves through FIM. FIM also will allow users to reset their password in a case where the user has forgotten his or her password. Users will not call the helpdesk anymore or fill and fax forms anymore.
Virtualization of servers: This is the process of consolidating servers as it saves cost and is a green option. Virtualization eliminates having many physical servers in the datacentre by converting the physical server into a virtual server. The virtual servers can now run on one physical server. The virtualisation process save cost in terms of hardware and electricity cost, and it’s a greener way of running the operations of the Department.
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EMPLOYEE WELLNESS PROGRAMME
The Department level of compliance is rated to be good on the implementation of Employee Health and Wellness. These services are rendered to the Limpopo Department of Agriculture employees and relevant stakeholders on HIV/AIDS, TB Management, and Wellness management, SHERQ and Health and Productivity Management.
POLICY DEVELOPEMENT
During the period under review, the programme continued to review and strengthen the institutional capacity of the Department by:
• Implementing internal Human Resource policies
• Recruiting and retaining the best staff possible in the Department
• Promote implementation of access to Information Act
• Improving internal administrative system
• Developing and implementing performance management system
SERVICE DELIVERY ACHIEVEMENTS
Veterinary medicine and Agricultural Engineering are still scarce and critical skills in the province. A total of 16 students have been granted bursaries to study veterinary medicine in Nairobi Kenya. Two of the 15 will complete their graduate training in veterinary medicine this academic year 2013 and one will complete his Masters in 2014. A total of 14 bursary holders are studying towards veterinary medicine at the University of Pretoria. Six students are doing their second year in agricultural engineering at the University of Zimbabwe. Six bursary holders have completed their agricultural engineering training at the University of Kwa-Zulu Natal by year ending 2012 and have been employed as interns now. Two bursars have completed their Master’s degree in Tea Production end 2012 and have been posted at Tshivase Tea estate. The Department won the Golden Key Awards hosted by the South African Human Rights Commission by being the Best Institution: Provincial in the country. The Department was found to be the most consistent institution in the implementation of Promotion of Access to Information Act.
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THE CHALLENGES FACED BY THE DEPARTMENT
The Department is faced with the challenges of the reduction of compensation (CoE)) to comply with the Provincial EXCO and Provincial Treasury guidelines. The organisational structure was reviewed to align with the Provincial mandates. Due to this processes, the Department could not fill vacant funded posts. Currently the Department is having a high rate of funded vacant posts and the plan is to fill them during the financial year 2013/2014. The Department has challenges such as the attraction and retention of scarce/critical skills, employment equity and interventions are always being made to conduct career exhibitions to make agriculture more appealing to the young generation to follow agricultural careers through the awarding of bursaries in scarce/critical agricultural fields such as engineering, soil scientists and veterinarians. The total number of female officers within the Department has decreased from 1409 during the third quarter (as at 31 December 2012) to 1388 as at 31 March 2013. The Department is still having a challenge of gender equity to reach 50/50 at SMS level as the percentage is 33 percent female to 67percent male. The Department has reached 2, 4 percent of people with disability. Attention has been given to improve the gender equity within the Department. There has also been an improvement in the number of employees who signed performance instruments in the year under review. Scoping of the business processes led to identification of loopholes and recommendations were made as a result of the Standard Operating Procedures was developed to assist the Department to be PAJA compliant. Uniformly with other Pilot Departments a PAJA Toolkit has been drafted and is circulating for inputs and comments to ensure that Departments own up to the document.
FUTURE HUMAN RESOURCE PLANS/ GOALS
The Department has developed Human Resource Plan for MTEF 2012-2015. HR planning priorities such as the attraction and recruitment of capable workforce, training and development of the departmental workforce and employment equity are covered. The Department has set numerical goals and targets to be achieved
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by 2015 as per the HR Plan and this will assist in ensuring that the Department employs skilled people in critical/scarce categories
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3.1
PE
RS
ON
NE
L R
EL
AT
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EX
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ITU
RE
T
AB
LE
3.1
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Per
son
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ram
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Prog
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Tota
l Vot
ed
Expe
nditu
re
(R'00
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Com
pens
atio
n of
Em
ploy
ees
Expe
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re
(R'00
0)
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Expe
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re (
R'00
0)
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nal
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ices
(R'00
0)
Com
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atio
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Em
ploy
ees
as p
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nt o
f To
tal
Expe
nditu
re
Aver
age
Com
pens
atio
n of
Em
ploy
ees
Cost
per
Em
ploy
ee
(R'00
0)
Empl
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ent
Lla :A
dmini
strati
on
274 6
15
175 9
47
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64.1
45
3943
Lla
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11
9 685
18
408
0 0
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79
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2 636
0
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0 0
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Lla:T
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4 33
049
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66.7
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214
3943
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TA
BL
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.1.2
- P
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nn
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and
Salar
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ost
(R'00
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Tota
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Go
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nd
Tran
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'000)
Num
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Lowe
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1-2)
31
448
3.5
101 7
73
910 2
37
309
Skille
d (Le
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17
7 961
19
.6 12
1 144
91
0 237
14
69
High
ly sk
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rodu
ction
(Lev
els 6-
8)
371 2
11
40.8
263 0
84
910 2
37
1411
Hi
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8 821
24
43
1 600
91
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50
7 Se
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33 25
9 3.7
79
1 881
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42
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7 5
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42 61
9 91
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69
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Leve
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169
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9 000
91
0 237
1
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Leve
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5 266
0.6
43
8 833
91
0 237
12
Co
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1 180
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TOTA
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43
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TA
BL
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.1.3
- S
alar
ies,
Ove
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ce a
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Aid
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Pro
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Prog
ram
me
Salar
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(R'00
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Salar
ies
as p
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of
Pers
onne
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st
Over
time
(R'00
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Over
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s pe
rcen
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Pers
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st
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(R'00
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rson
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Cost
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ent o
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rson
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Cost
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l Pe
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Cost
per
Pr
ogra
mm
e (R
'000)
Ad
minis
tratio
n:
4741
2 70
.9 16
5 0.2
13
90
2.1
2275
3.4
66
885
Finan
ce &
asse
t man
57
328
67.5
381
0.4
2414
2.8
35
09
4.1
8488
6 Pr
1 Adm
inistr
ation
15
29
63.9
0 0
58
2.4
130
5.4
2393
Pr
4 Tec
hnica
l sup
port
10
444
68.7
25
0.2
402
2.6
749
4.9
1520
0 Pr
5 Pro
jects
& inf
rastr
uctur
e 59
49
69.9
0 0
98
1.2
238
2.8
8512
Pr
ojects
& in
frastr
uctur
e 98
068
68.3
1032
0.7
44
51
3.1
6130
4.3
14
3580
Su
ppor
t ser
vices
39
2225
66
.6 24
9 0
2380
1 4
2656
7 4.5
58
8780
TO
TAL
6129
55
67.3
1852
0.2
32
614
3.6
3959
8 4.4
91
0236
T
AB
LE
3.1
.4 -
Sal
arie
s, O
vert
ime,
Ho
me
Ow
ner
s A
llow
ance
an
d M
edic
al A
id b
y S
alar
y B
and
Salar
y ban
ds
Salar
ies
(R'00
0)
Salar
ies
as
perc
ent o
f Pe
rson
nel
Cost
Over
time
(R'00
0)
Over
time
as
perc
ent o
f Pe
rson
nel
Cost
HOA
(R'00
0)
HOA
as
perc
ent o
f Pe
rson
nel
Cost
Medi
cal
Ass.
(R'00
0)
Medi
cal
Ass.
as
perc
ent o
f Pe
rson
nel
Cost
Tota
l Pe
rson
nel
Cost
per
Sa
lary
Band
(R
'000)
Lo
wer s
killed
(Lev
els 1-
2)
2129
0 66
.3 93
0.3
27
61
8.6
2099
6.5
32
117
Skille
d (Le
vels
3-5)
12
0315
65
.3 76
1 0.4
14
033
7.6
1229
7 6.7
18
4170
Hi
ghly
skille
d pro
ducti
on (L
evels
6-8)
26
2846
66
.4 72
5 0.2
12
538
3.2
1781
2 4.5
39
6145
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Pa
ge 1
45
Salar
y ban
ds
Salar
ies
(R'00
0)
Salar
ies
as
perc
ent o
f Pe
rson
nel
Cost
Over
time
(R'00
0)
Over
time
as
perc
ent o
f Pe
rson
nel
Cost
HOA
(R'00
0)
HOA
as
perc
ent o
f Pe
rson
nel
Cost
Medi
cal
Ass.
(R'00
0)
Medi
cal
Ass.
as
perc
ent o
f Pe
rson
nel
Cost
Tota
l Pe
rson
nel
Cost
per
Sa
lary
Band
(R
'000)
Hi
ghly
skille
d sup
ervis
ion (L
evels
9-12
) 16
5518
68
.1 27
5 0.1
28
62
1.2
6886
2.8
24
3078
Se
nior m
anag
emen
t (Le
vels
13-1
6)
2728
7 72
.1 0
0 41
9 1.1
48
9 1.3
37
864
Contr
act (
Leve
ls 1-
2)
7501
99
.6 0
0 0
0 0
0 75
34
Contr
act (
Leve
ls 3-
5)
1868
99
.9 0
0 0
0 0
0 18
69
Contr
act (
Leve
ls 6-
8)
169
100
0 0
0 0
0 0
169
Contr
act (
Leve
ls 9-
12)
5169
87
.1 0
0 0
0 1
0 59
33
Contr
act (
Leve
ls 13
-16)
99
4 73
.2 0
0 0
0 14
1
1358
TO
TAL
6129
57
67.3
1854
0.2
32
613
3.6
3959
8 4.4
91
0237
3.
2 E
MP
LO
YM
EN
T A
ND
VA
CA
NC
IES
T
able
3.2
.1 -
Em
plo
ymen
t an
d V
acan
cies
by
Pro
gra
mm
e
Prog
ram
me
Num
ber o
f Po
sts
Num
ber o
f Pos
ts
Fille
d Va
canc
y Rat
e Nu
mbe
r of P
osts
Fille
d Ad
ditio
nal t
o th
e Est
ablis
hmen
t
Admi
nistra
tion:,
Per
mane
nt
0 0
0 24
6 Ag
ricult
ural
& ru
ral d
evelo
pmen
t, Pe
rman
ent
548
492
10.2
0 Fin
ance
& as
set m
an, P
erma
nent
16
6 16
2 2.4
0
Pr1 a
dmini
strati
on, P
erma
nent
0
0 0
0 Pr
4 tec
hnica
l sup
port,
Per
mane
nt
573
466
18.7
0
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Pa
ge 1
46
Tabl
e 3.2.
2 EMP
LOYM
ENT
AND
VACA
NCIE
S BY
SAL
ARY
BAND
Pr
5 pro
jects
& inf
rastr
uctur
e, Pe
rman
ent
147
138
6.1
0 Pr
ogra
m 1:a
dmini
strati
on, P
erma
nent
11
32
998
11.8
0 Pr
ojects
& in
frastr
uctur
e, Pe
rman
ent
6 5
16.7
0 Su
ppor
t ser
vices
, Per
mane
nt
1406
13
00
7.5
0 TO
TAL
3978
35
61
10.5
246
Nu
mbe
r of
Post
s Nu
mbe
r of
Post
s Fille
d Va
canc
y Rat
e Nu
mbe
r of P
osts
Fille
d Ad
ditio
nal t
o th
e Est
ablis
hmen
t
Lowe
r skil
led (L
evels
1-2)
, Per
mane
nt
1065
20
4 80
.8 0
Skille
d (Le
vels
3-5)
, Per
mane
nt
600
1422
-1
37
0 Hi
ghly
skille
d pro
ducti
on (L
evels
6-8)
, Pe
rman
ent
1601
13
92
13.1
0 Hi
ghly
skille
d sup
ervis
ion (L
evels
9-12
), Pe
rman
ent
651
506
22.3
0 Se
nior m
anag
emen
t (Le
vels
13-1
6),
Perm
anen
t 48
37
22
.9 0
Contr
act (
Leve
ls 1-
2), P
erma
nent
0
237
3.7
246
Contr
act (
Leve
ls 9-
12),
Perm
anen
t 12
12
0
0 Co
ntrac
t (Le
vels
13-1
6), P
erma
nent
1
1 0
0 TO
TAL
3978
38
11
4.2
246
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Pa
ge 1
47
TABL
E 3.2
.3 - E
mpl
oym
ent a
nd V
acan
cies b
y Crit
ical O
ccup
atio
n
Cr
itica
l Occ
upat
ions
Nu
mbe
r of
Post
s Nu
mbe
r of
Post
s Fille
d Va
canc
y Rat
e Nu
mbe
r of P
osts
Fille
d Ad
ditio
nal t
o th
e Est
ablis
hmen
t
Admi
nistra
tive r
elated
, Per
mane
nt
25
18
28
246
Agric
. anim
al oc
eano
grap
hy fo
restr
y & ot
her
scien
ce, P
erma
nent
26
5 14
1 46
.8 0
Agric
ultur
e rela
ted, P
erma
nent
28
0 15
4 45
0
All a
rtisan
s in t
he bu
ilding
meta
l mac
hiner
y etc.
, Pe
rman
ent
74
73
1.4
0 Ar
chite
cts to
wn an
d tra
ffic pl
anne
rs, P
erma
nent
2
2 0
0 Ar
tisan
proje
ct an
d rela
ted su
perin
tende
nts,
Perm
anen
t 10
10
0
0 Au
xiliar
y and
relat
ed w
orke
rs, P
erma
nent
83
83
0
0 Bi
oche
mistr
y pha
rmac
ology
. Zoo
logy &
life
scien
ce. te
chno
, Per
mane
nt
234
234
0 0
Build
ing an
d othe
r pro
perty
care
taker
s, Pe
rman
ent
2 2
0 0
Bus a
nd he
avy v
ehicl
e driv
ers,
Perm
anen
t 22
18
18
.2 0
Carto
grap
hic su
rveyin
g and
relat
ed te
chnic
ians,
Perm
anen
t 1
1 0
0 Cl
eane
rs in
office
s wor
ksho
ps ho
spita
ls etc
., Pe
rman
ent
1 1
0 0
Clien
t infor
m cle
rks(sw
itchb
oard
, rec
eptio
nist
infor
m cle
rks),
Perm
anen
t 23
2 23
0 0.9
0
Comm
unica
tion a
nd in
forma
tion r
elated
, Pe
rman
ent
32
32
0 0
Cons
erva
tion l
abou
rers,
Per
mane
nt
8 8
0 0
Drive
rs an
d mob
ile pl
ant o
pera
tors,
Perm
anen
t 2
2 0
0
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Pa
ge 1
48
Econ
omist
s, Pe
rman
ent
3 1
66.7
0 En
ginee
ring s
cienc
es re
lated
, Per
mane
nt
14
1 92
.9 0
Engin
eers
and r
elated
profe
ssion
als, P
erma
nent
17
1
94.1
0 Fa
rm ha
nds a
nd la
bour
ers,
Perm
anen
t 16
12
25
0
Farm
ing fo
restr
y adv
isors
and f
arm
mana
gers,
Pe
rman
ent
70
17
75.7
0 Fin
ance
and e
cono
mics
relat
ed, P
erma
nent
89
5 89
3 0.2
0
Finan
cial a
nd re
lated
profe
ssion
als, P
erma
nent
70
68
2.9
0
Finan
cial c
lerks
and c
redit
contr
oller
s, Pe
rman
ent
58
35
39.7
0 Fo
od se
rvice
s aids
and w
aiter
s, Pe
rman
ent
49
49
0 0
Fore
stry l
abou
rers,
Per
mane
nt
58
58
0 0
Gene
ral le
gal a
dmini
strati
on &
rel. p
rofes
siona
ls,
Perm
anen
t 18
18
0
0 Ge
ologis
ts ge
ophy
sicist
s hyd
rolog
ists &
relat
ed
prof,
Per
mane
nt
3 1
66.7
0 Ho
rticult
urist
s for
ester
s agr
icultu
re.&
fore
stry
techn
o, Pe
rman
ent
6 6
0 0
Hous
ehold
and l
aund
ry wo
rkers,
Per
mane
nt
548
544
0.7
0 Hu
man r
esou
rces &
orga
nisati
onal
deve
lopme
nt &
relat
e pro
f, Per
mane
nt
3 3
0 0
Huma
n res
ource
s cler
ks, P
erma
nent
78
78
0
0 Hu
man r
esou
rces r
elated
, Per
mane
nt
55
55
0 0
Infor
matio
n tec
hnolo
gy re
lated
, Per
mane
nt
35
35
0 0
Lang
uage
prac
tition
ers i
nterp
reter
s & ot
her
comm
unity
, Per
mane
nt
9 9
0 0
Lega
l relat
ed, P
erma
nent
3
3 0
0 Lib
raria
ns an
d rela
ted pr
ofess
ionals
, Per
mane
nt
2 2
0 0
Libra
ry ma
il and
relat
ed cl
erks
, Per
mane
nt
6 3
50
0 Lig
ht ve
hicle
drive
rs, P
erma
nent
30
30
0
0
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Pa
ge 1
49
Logis
tical
supp
ort p
erso
nnel,
Per
mane
nt
5 2
60
0 Ma
terial
-reco
rding
and t
rans
port
clerks
, Pe
rman
ent
20
16
20
0 Me
ssen
gers
porte
rs an
d deli
vere
rs, P
erma
nent
12
9
25
0 Me
teoro
logist
s stat
istica
l & re
lated
tech
nician
s, Pe
rman
ent
2 1
50
0 Mo
tor ve
hicle
drive
rs, P
erma
nent
21
21
0
0 Mo
torise
d far
m an
d for
estry
plan
t ope
rator
s, Pe
rman
ent
78
78
0 0
Natur
e con
serva
tion a
nd oc
eano
grap
hicall
y re
lated
.tech
no, P
erma
nent
1
1 0
0
Othe
r adm
inistr
ator &
relat
ed cl
erks
and
orga
niser
s, Pe
rman
ent
5 5
0 1
Othe
r adm
inistr
ative
polic
y and
relat
ed of
ficer
s, Pe
rman
ent
18
18
0 0
Othe
r infor
matio
n tec
hnolo
gy pe
rsonn
el.,
Perm
anen
t 1
1 0
0 Ot
her o
ccup
ation
s, Pe
rman
ent
169
169
0 0
Phys
icists
, Per
mane
nt
59
59
0 0
Risk
man
agem
ent a
nd se
curity
servi
ces,
Perm
anen
t 4
4 0
0 Sa
fety h
ealth
and q
uality
insp
ector
s, Pe
rman
ent
2 2
0 0
Secre
taries
& ot
her k
eybo
ard o
pera
ting c
lerks
, Pe
rman
ent
64
64
0 0
Secu
rity gu
ards
, Per
mane
nt
107
104
2.8
0 Se
curity
offic
ers,
Perm
anen
t 6
6 0
0
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ge 1
50
3.3
JOB
EVAL
UATI
ON
TABL
E 3.3
.1 - J
ob E
valu
atio
n by
Sala
ry B
and
Sa
lary B
and
Num
ber
of P
osts
Nu
mbe
r of
Jobs
Ev
aluat
ed
perc
ent
of P
osts
Ev
aluat
ed
Num
ber
of P
osts
Up
grad
ed
perc
ent
of
Upgr
aded
Po
sts
Evalu
ated
Num
ber o
f Po
sts
Down
grad
ed
perc
ent o
f Do
wngr
aded
Po
sts
Evalu
ated
Lowe
r skil
led (L
evels
1-2)
50
0 38
2 76
.4 0
0 0
0 Co
ntrac
t (Le
vels
1-2)
1
0 0
0 0
0 0
Contr
act (
Leve
ls 9-
12)
11
0 0
0 0
0 0
Contr
act (
Band
C)
1 0
0 0
0 0
0 Sk
illed (
Leve
ls 3-
5)
1385
94
7 68
.4 19
0 20
.1 27
7 29
.3 Hi
ghly
skille
d pro
ducti
on (L
evels
6-8)
13
70
48
3.5
0 0
48
100
High
ly sk
illed s
uper
vision
(Lev
els 9-
12)
506
0 0
0 0
0 0
Senio
r Man
agem
ent S
ervic
e Ban
d A
37
0 0
0 0
0 0
Senio
r Man
agem
ent S
ervic
e Ban
d B
9 0
0 0
0 0
0 Se
nior M
anag
emen
t Ser
vice B
and C
1
0 0
0 0
0 0
Senio
r Man
agem
ent S
ervic
e Ban
d D
1 0
0 0
0 0
0 TO
TAL
3822
13
77
36
190
13.8
325
23.6
Senio
r man
ager
s, Pe
rman
ent
49
37
24.5
0 Tr
ade l
abou
rers,
Per
mane
nt
9 9
0 0
Veter
inaria
ns, P
erma
nent
26
23
11
.5 0
Veter
inary
assis
tants,
Per
mane
nt
1 1
0 0
TOTA
L 39
78
3561
10
.5 24
6
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Pa
ge 1
51
TABL
E 3.3
.2 P
rofil
e of e
mpl
oyee
s who
se p
ositi
ons w
ere u
pgra
ded
due t
o th
eir p
osts
bein
g up
grad
ed
Be
nefic
iaries
Af
rican
As
ian
Colo
ured
W
hite
To
tal
Fema
le
0 0
0 0
0 Ma
le
0 0
0 0
0 To
tal
0 0
0 0
0 Em
ploye
es w
ith a
Disa
bility
0
0 0
0 0
TABL
E 3.3
.3 - E
mpl
oyee
s with
salar
y lev
els h
ighe
r tha
n th
ose d
eter
min
ed b
y job
evalu
atio
n by
occ
upat
ion
Oc
cupa
tion
Num
ber o
f Em
ploy
ees
Job
Evalu
atio
n Le
vel
Rem
uner
atio
n Le
vel
Reas
on fo
r De
viatio
n No
of E
mpl
oyee
s in
Dept
.
0 0
0 0
0 0
0
0 0
0 0
0
Total
0
0
0
0
0
Perce
ntage
of T
otal
Emplo
ymen
t 0
0
0
0
0 TA
BLE
3.3.4–
Pro
file o
f em
ploy
ees w
ho h
ave s
alary
leve
ls hi
gher
than
thos
e det
erm
ined
by j
ob ev
aluat
ion
Be
nefic
iaries
Af
rican
As
ian
Colo
ured
W
hite
To
tal
Fema
le
0 0
0 0
0 Ma
le
0 0
0 0
0 To
tal
0 0
0 0
0 Em
ploye
es w
ith a
Disa
bility
0
0 0
0 0
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ge 1
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3.4 E
MPLO
YMEN
T CH
ANGE
S TA
BLE
3.4.1
- Ann
ual T
urno
ver R
ates
by S
alary
Ban
d
Salar
y Ban
d Em
ploy
men
t at
Begi
nnin
g of
Per
iod
(Apr
il 201
2)
Appo
intm
ents
Te
rmin
atio
ns
Turn
over
Rat
e
Lowe
r skil
led (L
evels
1-2)
, Per
mane
nt
308
0 18
5.8
Sk
illed (
Leve
ls 3-
5), P
erma
nent
14
50
0 93
6.4
Hi
ghly
skille
d pro
ducti
on (L
evels
6-8)
, Pe
rman
ent
1402
1
31
2.2
High
ly sk
illed s
uper
vision
(Lev
els 9-
12),
Perm
anen
t 50
7 2
13
2.6
Senio
r Man
agem
ent S
ervic
e Ban
d A,
Perm
anen
t 32
0
0 0
Senio
r Man
agem
ent S
ervic
e Ban
d B,
Perm
anen
t 7
0 1
14.3
Senio
r Man
agem
ent S
ervic
e Ban
d C,
Perm
anen
t 1
0 0
0 Se
nior M
anag
emen
t Ser
vice B
and D
, Pe
rman
ent
1 0
0 0
Contr
act (
Leve
ls 1-
2), P
erma
nent
1
246
245
2450
0 Co
ntrac
t (Le
vels
3-5)
, Per
mane
nt
15
0 15
10
0 Co
ntrac
t (Le
vels
6-8)
, Per
mane
nt
0 0
1 0
Contr
act (
Leve
ls 9-
12),
Perm
anen
t 12
0
1 8.3
Co
ntrac
t (Ba
nd C
), Pe
rman
ent
0 0
1 0
TOTA
L 37
36
249
419
11.2
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Pa
ge 1
53
TABL
E 3.4
.2 - A
nnua
l Tur
nove
r Rat
es b
y Crit
ical O
ccup
atio
n
Occu
patio
n Em
ploy
men
t at
Begi
nnin
g of
Per
iod
(Apr
il 201
2)
Appo
intm
ents
Te
rmin
atio
ns
Turn
over
Rat
e
Admi
nistra
tive r
elated
, Per
mane
nt
27
0 0
0 Ag
ricult
ural
anim
al oc
eano
grap
hy fo
restr
y &
other
scien
tists,
Per
mane
nt
153
0 3
2 Ag
ricult
ure r
elated
, Per
mane
nt
153
0 3
2 Al
l artis
ans i
n the
build
ing m
etal m
achin
ery
etc., P
erma
nent
76
0
2 2.6
Ar
chite
cts to
wn an
d tra
ffic pl
anne
rs,
Perm
anen
t 2
0 0
0 Ar
tisan
proje
ct an
d rela
ted su
perin
tende
nts,
Perm
anen
t 10
0
0 0
Auxil
iary a
nd re
lated
wor
kers,
Per
mane
nt
92
0 15
16
.3 Bi
oche
mistr
y pha
rmac
ology
. zoo
logy &
life
scien
tists
techn
ical, P
erma
nent
23
4 0
4 1.7
Bu
ilding
and o
ther p
rope
rty ca
retak
ers,
Perm
anen
t 1
0 0
0 Bu
s and
heav
y veh
icle d
river
s, Pe
rman
ent
23
0 2
8.7
Carto
grap
hic su
rveyin
g and
relat
ed
techn
ician
s, Pe
rman
ent
1 0
0 0
Clea
ners
in off
ices w
orks
hops
hosp
itals
etc.,
Perm
anen
t 22
0 0
22
10
Clien
t infor
m cle
rks(sw
itchb
oard
rece
ption
inf
orm
clerks
), Pe
rman
ent
31
0 1
3.2
Comm
unica
tion a
nd in
forma
tion r
elated
, Pe
rman
ent
7 1
1 14
.3 Co
nser
vatio
n lab
oure
rs, P
erma
nent
5
0 0
0
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Pa
ge 1
54
Econ
omist
s, Pe
rman
ent
3 0
0 0
Engin
eerin
g scie
nces
relat
ed, P
erma
nent
16
0
2 12
.5 En
ginee
rs an
d rela
ted pr
ofess
ionals
, Pe
rman
ent
17
0 0
0 Fa
rm ha
nds a
nd la
bour
ers,
Perm
anen
t 92
0 0
50
5.4
Farm
ing fo
restr
y adv
isors
and f
arm
mana
gers,
Per
mane
nt
71
0 0
0 Fin
ance
and e
cono
mics
relat
ed, P
erma
nent
38
0
3 7.9
Fin
ancia
l and
relat
ed pr
ofess
ionals
, Pe
rman
ent
46
0 3
6.5
Finan
cial c
lerks
and c
redit
contr
oller
s, Pe
rman
ent
56
0 2
3.6
Food
servi
ces a
ids an
d wait
ers,
Perm
anen
t 2
0 0
0 Fo
restr
y lab
oure
rs, P
erma
nent
66
0
7 10
.6 Ge
nera
l lega
l adm
inistr
ation
& re
l. pr
ofess
ionals
, Per
mane
nt
1 0
0 0
Geolo
gists
geop
hysic
ists h
ydro
logist
s &
relat
ed pr
of, P
erma
nent
3
0 0
0 Ho
rticult
urist
s for
ester
s agr
icultu
re &
fore
stry
techn
ician
, Per
mane
nt
561
1 17
3
Hous
ehold
and l
aund
ry wo
rkers,
Per
mane
nt
3 0
0 0
Huma
n res
ource
s & or
ganis
ation
al de
velop
ment
& re
late p
rof, P
erma
nent
81
0
1 1.2
Hu
man r
esou
rces c
lerks
, Per
mane
nt
46
0 0
0 Hu
man r
esou
rces r
elated
, Per
mane
nt
37
0 0
0 Inf
orma
tion t
echn
ology
relat
ed, P
erma
nent
9
0 0
0 La
ngua
ge pr
actiti
oner
s inte
rpre
ters &
othe
r co
mmun
icator
s, Pe
rman
ent
6 0
0 0
Lega
l relat
ed, P
erma
nent
2
0 0
0 Lib
raria
ns an
d rela
ted pr
ofess
ionals
, 3
0 0
0
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ge 1
55
Perm
anen
t Lib
rary
mail a
nd re
lated
cler
ks, P
erma
nent
43
0
1 2.3
Lig
ht ve
hicle
drive
rs, P
erma
nent
19
0
3 15
.8 Lo
gistic
al su
ppor
t per
sonn
el, P
erma
nent
15
0
0 0
Mater
ial-re
cord
ing an
d tra
nspo
rt cle
rks,
Perm
anen
t 22
0
0 0
Mess
enge
rs po
rters
and d
elive
rers,
Pe
rman
ent
79
0 10
12
.7 Me
teoro
logist
s stat
istica
l & re
lated
tec
hnici
ans,
Perm
anen
t 3
0 1
33.3
Motor
vehic
le dr
ivers,
Per
mane
nt
5 0
0 0
Motor
ised f
arm
and f
ores
try pl
ant o
pera
tors,
Perm
anen
t 20
0
2 10
Na
ture c
onse
rvatio
n and
ocea
nogr
aphic
ally
relat
ed te
chnic
ians,
Perm
anen
t 3
0 0
0 Ot
her a
dmini
strati
on &
relat
ed cl
erks
and
orga
niser
s, Pe
rman
ent
178
246
248
139.3
Ot
her a
dmini
strati
ve po
licy a
nd re
lated
off
icers,
Per
mane
nt
66
0 1
1.5
Othe
r infor
matio
n tec
hnolo
gy pe
rsonn
el.,
Perm
anen
t 4
0 0
0 Ot
her o
ccup
ation
s, Pe
rman
ent
2 0
0 0
Phys
icists
, Per
mane
nt
1 0
0 0
Risk
man
agem
ent a
nd se
curity
servi
ces,
Perm
anen
t 1
0 0
0 Sa
fety h
ealth
and q
uality
insp
ector
s, Pe
rman
ent
1 0
0 0
Secre
taries
& ot
her k
eybo
ard o
pera
ting
clerks
, Per
mane
nt
72
0 1
1.4
Secu
rity gu
ards
, Per
mane
nt
112
0 7
6.3
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ge 1
56
Secu
rity of
ficer
s, Pe
rman
ent
6 0
1 16
.7 Se
nior m
anag
ers,
Perm
anen
t 25
0
2 8
Trad
e lab
oure
rs, P
erma
nent
7
0 0
0 Ve
terina
rians
, Per
mane
nt
25
1 1
4 Ve
terina
ry as
sistan
ts, P
erma
nent
5
0 3
60
TOTA
L 37
36
249
419
11.2
TABL
E 3.4
.3 Re
ason
s why
staf
f is l
eavin
g th
e dep
artm
ent
Te
rmin
atio
n Ty
pe
Num
ber
Perc
enta
ge o
f To
tal R
esig
natio
ns
Perc
enta
ge o
f Tot
al Em
ploy
men
t To
tal
Tota
l Em
ploy
men
t
Death
, Per
mane
nt
31
7.4
0.8
419
3736
Te
rmin
atio
n Ty
pe
Num
ber
Perc
enta
ge o
f To
tal R
esig
natio
ns
Perc
enta
ge o
f Tot
al Em
ploy
men
t To
tal
Tota
l Em
ploy
men
t
Resig
natio
n, Pe
rman
ent
22
5.3
0.6
419
3736
Ex
piry o
f con
tract,
Per
mane
nt
237
56.6
6.3
419
3736
Tr
ansfe
rs, P
erma
nent
1
0.2
0 41
9 37
36
Disc
harg
ed du
e to i
ll hea
lth,
Perm
anen
t 3
0.7
0.1
419
3736
Di
smiss
al-mi
scon
duct,
Per
mane
nt
2 0.5
0.1
41
9 37
36
Dism
issal-
ineffic
iency
, Per
mane
nt
13
3.1
0.3
419
3736
Re
tireme
nt, P
erma
nent
11
0 26
.3 2.9
41
9 37
36
TOTA
L 41
9 10
0 11
.2 41
9 37
36
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ge 1
57
T
ABLE
3.4.4
Pro
mot
ions
by C
ritica
l Occ
upat
ion
Oc
cupa
tion
Empl
oym
ent
at
Begi
nnin
g of
Per
iod
(Apr
il 201
2)
Prom
otio
ns to
an
othe
r Sala
ry
Leve
l
Salar
y Lev
el Pr
omot
ions
as a
perc
ent o
f Em
ploy
men
t
Prog
ress
ions
to
anot
her
Notc
h wi
thin
Sa
lary L
evel
Notc
h pr
ogre
ssio
ns
as a
perc
ent o
f Em
ploy
men
t
Admi
nistra
tive r
elated
27
1
3.7
17
63
Agric
. anim
al oc
eano
grap
hy fo
restr
y &
other
scien
tists
15
3 0
0 10
0 65
.4 Ag
ricult
ure r
elated
15
3 0
0 11
6 75
.8 Al
l artis
ans i
n the
build
ing m
etal
mach
inery
etc.
76
0 0
45
59.2
Arch
itects
town
and t
raffic
plan
ners
2
0 0
0 0
Artis
an pr
oject
and r
elated
su
perin
tende
nts
10
0 0
7 70
Au
xiliar
y and
relat
ed w
orke
rs
92
0 0
39
42.4
Bioc
hemi
stry p
harm
acolo
gy.
Zoolo
gy &
life s
cie. te
chni
23
4 0
0 13
5 57
.7 Bu
ilding
and o
ther p
rope
rty
care
taker
s 1
0 0
1 10
0 Bu
s and
heav
y veh
icle d
river
s 23
0
0 5
21.7
Carto
grap
hic su
rveyin
g and
relat
ed
techn
ician
s 1
0 0
1 10
0 Cl
eane
rs in
office
s wor
ksho
ps
hosp
itals
etc.
220
0 0
184
83.6
Clien
t infor
m cle
rks(sw
itchb
oard
re
ceipt
infor
m cle
rks)
31
0 0
19
61.3
Comm
unica
tion a
nd in
forma
tion
relat
ed
7 0
0 5
71.4
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Pa
ge 1
58
Cons
erva
tion l
abou
rers
5
0 0
3 60
Ec
onom
ists
3 0
0 1
33.3
Engin
eerin
g scie
nces
relat
ed
16
0 0
11
68.8
Engin
eers
and r
elated
profe
ssion
als
17
0 0
7 41
.2 Fa
rm ha
nds a
nd la
bour
ers
920
0 0
708
77
Farm
ing fo
restr
y adv
isors
and f
arm
mana
gers
71
0
0 32
45
.1 Fin
ance
and e
cono
mics
relat
ed
38
0 0
33
86.8
Finan
cial a
nd re
lated
profe
ssion
als
46
0 0
36
78.3
Finan
cial c
lerks
and c
redit
co
ntroll
ers
56
0 0
44
78.6
Food
servi
ces a
ids an
d wait
ers
2 0
0 0
0 Fo
restr
y lab
oure
rs
66
0 0
55
83.3
Gene
ral le
gal a
dmini
strati
on &
rel.
profe
ssion
als
1 0
0 1
100
Geolo
gists
geop
hysic
ists
hydr
ologis
ts &
relat
ed pr
of
3 0
0 1
33.3
Hortic
ultur
ists f
ores
ters
agric
ultur
al.&
fores
try te
chnic
ian
561
0 0
170
30.3
Hous
ehold
and l
aund
ry wo
rkers
3
0 0
3 10
0 Hu
man r
esou
rces &
orga
nisati
onal
deve
lopme
nt &
relat
e pro
f 81
0
0 64
79
Hu
man r
esou
rces c
lerks
46
0
0 35
76
.1 Hu
man r
esou
rces r
elated
37
0
0 35
94
.6 Inf
orma
tion t
echn
ology
relat
ed
9 0
0 8
88.9
Lang
uage
prac
tition
ers i
nterp
reter
s &
other
comm
unity
6
0 0
4 66
.7 Le
gal re
lated
2
0 0
2 10
0 Lib
raria
ns an
d rela
ted pr
ofess
ionals
3
0 0
3 10
0 Lib
rary
mail a
nd re
lated
cler
ks
43
0 0
34
79.1
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Pa
ge 1
59
Light
vehic
le dr
ivers
19
0
0 12
63
.2 Lo
gistic
al su
ppor
t per
sonn
el
15
0 0
8 53
.3 Ma
terial
-reco
rding
and t
rans
port
clerks
22
0
0 13
59
.1 Me
ssen
gers
porte
rs an
d deli
vere
rs
79
0 0
65
82.3
Meteo
rolog
ists s
tatist
ical &
relat
ed
techn
ician
s 3
0 0
2 66
.7 Mo
tor ve
hicle
drive
rs
5 0
0 5
100
Motor
ised f
arm
and f
ores
try pl
ant
oper
ators
20
0
0 15
75
Na
ture c
onse
rvatio
n and
oc
eano
grap
hicall
y rela
ted te
chno
3
0 0
1 33
.3 Ot
her a
dmini
strate
d. &
relat
ed
clerks
and o
rgan
isers
17
8 0
0 95
53
.4 Ot
her a
dmini
strati
ve po
licy a
nd
relat
ed of
ficer
s 66
0
0 45
68
.2 Ot
her in
forma
tion t
echn
ology
pe
rsonn
el.
4 0
0 2
50
Othe
r occ
upati
ons
2 1
50
1 50
Ph
ysici
sts
1 0
0 0
0 Ri
sk m
anag
emen
t and
secu
rity
servi
ces
1 0
0 1
100
Safet
y hea
lth an
d qua
lity in
spec
tors
1 0
0 1
100
Secre
taries
& ot
her k
eybo
ard
oper
ating
cler
ks
72
1 1.4
61
84
.7 Se
curity
guar
ds
112
0 0
99
88.4
Secu
rity of
ficer
s 6
0 0
4 66
.7 Se
nior m
anag
ers
25
1 4
4 16
Tr
ade l
abou
rers
7
0 0
6 85
.7 Ve
terina
rians
25
1
4 10
40
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Pa
ge 1
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Veter
inaria
ns A
ssist
ants
5 0
0 2
40
TOTA
L 37
36
5 0.1
24
16
64.7
TAB
LE 3.
4.5 -
Pro
mot
ions
by S
alary
Ban
d
Salar
y Ban
d Em
ploy
men
t at
Beg
inni
ng
of P
erio
d (A
pril 2
012)
Prom
otio
ns to
an
othe
r Sala
ry
Leve
l
Salar
y Lev
el Pr
omot
ions
as a
perc
ent o
f Em
ploy
men
t
Prog
ress
ions
to
anot
her
Notc
h wi
thin
Sa
lary L
evel
Notc
h pr
ogre
ssio
ns
as a
perc
ent o
f Em
ploy
men
t
Lowe
r skil
led (L
evels
1-2)
, Pe
rman
ent
308
0 0
119
38.6
Skille
d (Le
vels
3-5)
, Per
mane
nt
1450
0
0 11
95
82.4
High
ly sk
illed p
rodu
ction
(Lev
els 6-
8), P
erma
nent
14
02
1 0.1
70
4 50
.2 Hi
ghly
skille
d sup
ervis
ion (L
evels
9-12
), Pe
rman
ent
507
1 0.2
38
7 76
.3 Se
nior m
anag
emen
t (Le
vels
13-1
6),
Perm
anen
t 41
3
7.3
7 17
.1 Co
ntrac
t (Le
vels
1-2)
, Per
mane
nt
1 0
0 1
100
Contr
act (
Leve
ls 3-
5), P
erma
nent
15
0
0 0
0 Co
ntrac
t (Le
vels
9-12
), Pe
rman
ent
12
0 0
3 25
TO
TAL
3736
5
0.1
2416
64
.7
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
172
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
61
3.5 E
MPLO
YMEN
T EQ
UITY
TA
BLE
3.5 .1
Tot
al nu
mbe
r of E
mpl
oyee
s (in
cludi
ng em
ploy
ees w
ith d
isabi
lities
) per
Occ
upat
iona
l Cat
egor
ies as
at 31
Mar
ch 20
13
Occu
patio
nal C
ateg
ories
Ma
le,
Afric
an
Male,
Co
lour
ed
Male,
In
dian
Ma
le,
Tota
l Bl
acks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lour
ed
Fem
ale,
Indi
an
Fem
ale,
Tota
l Bl
acks
Fem
ale, W
hite
Tota
l
Legis
lator
s, se
nior o
fficial
s and
ma
nage
rs, P
erma
nent
17
0
0 17
2
6 0
0 6
1 26
Pr
ofess
ionals
, Per
mane
nt
328
1 1
330
16
256
0 1
257
8 61
1 Te
chnic
ians a
nd as
socia
te pr
ofess
ionals
, Per
mane
nt
720
0 0
720
14
346
0 1
347
5 10
86
Cler
ks, P
erma
nent
25
8 0
0 25
8 0
364
0 0
364
3 62
5 Se
rvice
and s
ales w
orke
rs,
Perm
anen
t 10
2 0
0 10
2 0
17
0 0
17
0 11
9 Cr
aft an
d rela
ted tr
ades
wo
rkers,
Per
mane
nt
83
0 0
83
0 3
0 0
3 0
86
Plan
t and
mac
hine o
pera
tors
and a
ssem
blers,
Per
mane
nt
67
0 0
67
0 1
0 0
1 0
68
Elem
entar
y occ
upati
ons,
Perm
anen
t 78
2 0
0 78
2 0
539
0 0
539
0 13
21
Othe
r, Pe
rman
ent
1 0
0 1
0 0
0 0
0 0
1 TO
TAL
2358
1
1 23
60
32
1532
0
2 15
34
17
3943
Male,
Af
rican
Ma
le,
Colo
ured
Ma
le,
Indi
an
Male,
To
tal
Blac
ks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lour
ed
Fem
ale,
Indi
an
Fem
ale,
Tota
l Bl
acks
Fem
ale, W
hite
Tota
l
Empl
oyee
s with
disa
bilit
ies
30
0 0
30
1 19
0
0 19
0
50
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
173
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
62
TABL
E 3.5
.2 - T
otal
num
ber o
f Em
ploy
ees (
inclu
ding
empl
oyee
s with
disa
bilit
ies) i
n ea
ch o
f the
follo
wing
occ
upat
iona
l ban
ds o
n 31
Mar
ch
2013
Occu
patio
nal B
ands
Ma
le,
Afric
an
Male,
Co
lour
ed
Male,
In
dian
Ma
le,
Tota
l Bl
acks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lour
ed
Fem
ale,
Indi
an
Fem
ale,
Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l
Top M
anag
emen
t, Per
mane
nt
1 0
0 1
0 0
0 0
0 0
1 Se
nior M
anag
emen
t, Pe
rman
ent
25
0 0
25
2 12
0
0 12
1
40
Profe
ssion
ally q
ualifi
ed an
d ex
perie
nced
spec
ialist
s and
mi
d-ma
nage
ment,
Per
mane
nt
283
1 1
285
19
195
0 1
196
7 50
7 Sk
illed t
echn
ical a
nd
acad
emica
lly qu
alifie
d wo
rkers,
junio
r man
agem
ent,
supe
rviso
rs, fo
reme
n, Pe
rman
ent
845
0 0
845
11
545
0 1
546
9 14
11
Semi
-skille
d and
disc
retio
nary
decis
ion m
aking
, Per
mane
nt
901
0 0
901
0 56
8 0
0 56
8 0
1469
Un
skille
d and
defin
ed
decis
ion m
aking
, Per
mane
nt
201
0 0
201
0 10
9 0
0 10
9 0
310
Contr
act (
Top M
anag
emen
t),
Perm
anen
t 1
0 0
1 0
0 0
0 0
0 1
Contr
act (
Profe
ssion
ally
quali
fied)
, Per
mane
nt
10
0 0
10
0 2
0 0
2 0
12
Contr
act (
Skille
d tec
hnica
l), Pe
rman
ent
0 0
0 0
0 1
0 0
1 0
1 Co
ntrac
t (Se
mi-sk
illed)
, Pe
rman
ent
10
0 0
10
0 5
0 0
5 0
15
Contr
act (
Unsk
illed)
, 81
0
0 81
0
95
0 0
95
0 17
6
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
174
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
63
Perm
anen
t TO
TAL
2358
1
1 23
60
32
1532
0
2 15
34
17
3943
TA
BLE
3.5.3
– Rec
ruitm
ent
Oc
cupa
tiona
l Ban
ds
Male,
Af
rican
Ma
le,
Colo
ured
Ma
le,
Indi
an
Male,
To
tal
Blac
ks
Male,
W
hit
e
Fem
ale,
Afric
an
Fem
ale,
Colo
ured
Fe
mal
e, In
dian
Fem
ale,
Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l
Senio
r Man
agem
ent, P
erma
nent
1
0 0
1 0
0 0
0 0
0 1
Profe
ssion
ally q
ualifi
ed an
d ex
perie
nced
spec
ialist
s and
mid-
mana
geme
nt, P
erma
nent
4
0 0
4 0
5 0
0 5
0 9
Skille
d tec
hnica
l and
acad
emica
lly
quali
fied w
orke
rs, ju
nior m
anag
emen
t, su
pervi
sors,
fore
men,
Perm
anen
t 18
0
0 18
0
29
0 0
29
0 47
Se
mi-sk
illed a
nd di
scre
tiona
ry de
cision
ma
king,
Perm
anen
t 7
0 0
7 0
10
0 0
10
0 17
Un
skille
d and
defin
ed de
cision
mak
ing,
Perm
anen
t 17
0
0 17
0
10
0 0
10
0 27
Co
ntrac
t (Pr
ofess
ionall
y qua
lified
), Pe
rman
ent
4 0
0 4
0 1
0 0
1 0
5 Co
ntrac
t (Un
skille
d), P
erma
nent
10
0 0
0 10
0 0
115
0 0
115
0 21
5 TO
TAL
151
0 0
151
0 17
0 0
0 17
0 0
321
Male,
Af
rican
Ma
le,
Colo
ured
Ma
le,
Indi
an
Male,
To
tal
Blac
ks
Male,
W
hit
e
Fem
ale,
Afric
an
Fem
ale,
Colo
ured
Fe
mal
e, In
dian
Fem
ale,
Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l
Empl
oyee
s with
disa
bilit
ies
1 0
0 1
0 2
0 0
2 0
3
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
175
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
64
TABL
E 3.5
.4 PR
OMOT
IONS
Occu
patio
nal B
ands
Ma
le,
Afric
an
Male,
Co
lour
ed
Male,
In
dian
Ma
le,
Tota
l Bl
acks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lour
ed
Fem
ale,
Indi
an
Fem
ale,
Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l
Top M
anag
emen
t, Per
mane
nt
2 0
0 2
0 0
0 0
0 0
2 Se
nior M
anag
emen
t, Per
mane
nt
22
0 0
22
2 15
0
0 15
0
39
Profe
ssion
ally q
ualifi
ed an
d exp
erien
ced
spec
ialist
s and
mid-
mana
geme
nt,
Perm
anen
t 23
2 0
1 23
3 9
152
0 0
152
5 39
9 Sk
illed t
echn
ical a
nd ac
adem
ically
qu
alifie
d wor
kers,
junio
r man
agem
ent,
supe
rviso
rs, fo
reme
n, Pe
rman
ent
322
0 0
322
5 32
2 0
1 32
3 4
654
Semi
-skille
d and
disc
retio
nary
decis
ion
makin
g, Pe
rman
ent
841
1 0
842
0 52
4 0
0 52
4 0
1366
Un
skille
d and
defin
ed de
cision
mak
ing,
Perm
anen
t 21
0
0 21
0
10
0 0
10
0 31
Co
ntrac
t (Pr
ofess
ionall
y qua
lified
), Pe
rman
ent
2 0
0 2
0 0
0 0
0 0
2 TO
TAL
1442
1
1 14
44
16
1023
0
1 10
24
9 24
93
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
176
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
65
TABL
E 3.5
.5 TE
RMIN
ATIO
NS
Occu
patio
nal B
ands
Ma
le,
Afric
an
Male,
Co
lour
ed
Male,
In
dian
Ma
le,
Tota
l Bl
acks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lour
ed
Fem
ale,
Indi
an
Fem
ale,
Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l
Senio
r Man
agem
ent, P
erma
nent
0
0 0
0 0
1 0
0 1
0 1
Profe
ssion
ally q
ualifi
ed an
d ex
perie
nced
spec
ialist
s and
mid-
mana
geme
nt, P
erma
nent
7
0 0
7 1
2 0
0 2
0 10
Sk
illed t
echn
ical a
nd ac
adem
ically
qu
alifie
d wor
kers,
junio
r ma
nage
ment,
supe
rviso
rs,
forem
en, P
erma
nent
28
0
0 28
1
2 0
0 2
1 32
Se
mi-sk
illed a
nd di
scre
tiona
ry de
cision
mak
ing, P
erma
nent
66
1
0 67
0
22
0 0
22
0 89
Un
skille
d and
defin
ed de
cision
ma
king,
Perm
anen
t 11
0
0 11
0
5 0
0 5
0 16
Co
ntrac
t (To
p Man
agem
ent),
Pe
rman
ent
1 0
0 1
0 0
0 0
0 0
1 Co
ntrac
t (Pr
ofess
ionall
y qua
lified
), Pe
rman
ent
2 0
0 2
2 0
0 0
0 0
4 Co
ntrac
t (Se
mi-sk
illed)
, Pe
rman
ent
2 0
0 2
1 0
0 0
0 0
3 Co
ntrac
t (Un
skille
d), P
erma
nent
10
1 0
0 10
1 0
113
0 0
113
0 21
4 TO
TAL
218
1 0
219
5 14
5 0
0 14
5 1
370
TOTA
L 21
8 1
0 21
9 5
145
0 0
145
1 37
0
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
177
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
66
TABL
E 3.5
.6 - D
iscip
linar
y Act
ion
Disc
iplin
ary a
ctio
n Ma
le,
Afric
an
Male,
Co
lour
ed
Male,
In
dia
n
Male,
To
tal
Blac
ks
Male ,
Whi
te
Fem
ale,
Afric
an
Fem
ale,
Colo
ure
d
Fem
ale,
Indi
an
Fem
ale, Tota
l Bl
acks
Fem
ale,
Whi
te
Tota
l No
t Av
ailab
le
TOTA
L 0
0 0
0 0
0 0
0 0
0 0
0 TA
BLE
3.5.7
- Skil
ls De
velo
pmen
t
Occu
patio
nal C
ateg
ories
Ma
le,
Afric
an
Male,
Co
lore
d Ma
le,
Indi
an
Male,
To
tal
Blac
ks
Male,
W
hite
Fe
male
, Af
rican
Fe
male
, Co
lore
d Fe
male
, In
dian
Fe
male
, To
tal
Blac
ks
Fem
ale,
Whi
te
Tota
l
Legis
lator
s, Se
nior O
fficial
s and
Ma
nage
rs
0 0
0 0
0 0
0 0
0 0
0 Pr
ofess
ionals
0
0 0
0 0
0 0
0 0
0 0
Tech
nician
s and
Ass
ociat
e Pr
ofess
ionals
0
0 0
0 0
0 0
0 0
0 0
Cler
ks
0 0
0 0
0 0
0 0
0 0
0 Se
rvice
and S
ales W
orke
rs
0 0
0 0
0 0
0 0
0 0
0 Sk
illed A
gricu
lture
and F
isher
y W
orke
rs
0 0
0 0
0 0
0 0
0 0
0 Cr
aft an
d rela
ted T
rade
s Wor
kers
0
0 0
0 0
0 0
0 0
0 0
Plan
t and
Mac
hine O
pera
tors a
nd
Asse
mbler
s 0
0 0
0 0
0 0
0 0
0 0
Elem
enta
ry O
ccup
atio
ns
0 0
0 0
0 0
0 0
0 0
0 T
OT
AL
0
0 0
0 0
0 0
0 0
0 0
Empl
oyee
s w
ith d
isab
ilitie
s
6 0
0 6
1 2
0 0
2 0
9
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
178
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
67
TA
BLE
3.5.8
- Gra
ntin
g of
Em
ploy
ee In
itiat
ed S
ever
ance
Pac
kage
s
Ca
tego
ry
No o
f app
licat
ions
rece
ived
No o
f app
licat
ions
re
ferre
d to
the M
PSA
No o
f app
licat
ions
su
ppor
ted
by M
PSA
No o
f Pac
kage
s ap
prov
ed b
y de
partm
ent
Lowe
r Skil
led (S
alary
Leve
l 1-2
) 0
0 0
0 Sk
illed (
Salar
y Lev
el 3-
5)
0 0
0 0
High
ly Sk
illed P
rodu
ction
(Sala
ry Le
vel 6
-8)
0 0
0 0
High
ly Sk
illed P
rodu
ction
(Sala
ry Le
vel 9
-12)
0
0 0
0 Se
nior M
anag
emen
t (Sa
lary L
evel
13
and h
igher
) 0
0 0
0 To
tal
0 0
0 0
3.6 P
ERFO
RMAN
CE R
EWAR
D TA
BLE
3.6.1-
Per
form
ance
Rew
ards
by R
ace,
Gend
er an
d D
isabi
lity
Dem
ogra
phics
Nu
mbe
r of
Bene
ficiar
ies
Tota
l Em
ploy
men
t Pe
rcen
tage
of
Tota
l Em
ploy
men
t Co
st (R
'000)
Av
erag
e Cos
t per
Ben
efici
ary
(R)
Afric
an, F
emale
84
3 15
13
55.7
4 856
5 7
61
Afric
an, M
ale
1078
23
28
46.3
7 107
6 5
93
Asian
, Fem
ale
1 2
50
6 5 7
78
Asian
, Male
1
1 10
0 10
10
334
Colou
red,
Male
0
1 0
0 0
Total
Blac
ks, F
emale
84
4 15
15
55.7
4 862
5 7
61
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
179
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
68
Total
Blac
ks, M
ale
1079
23
30
46.3
7 117
6 5
96
Whit
e, Fe
male
8
17
47.1
75
9 393
W
hite,
Male
9
31
29
125
13 90
7 Em
ploye
es w
ith a
disab
ility
25
50
50
175
6 991
TO
TAL
19
65
3943
49
.8 12
354
6 287
TABL
E 3.6
.2 - P
erfo
rman
ce R
ewar
ds b
y Sala
ry B
and
for P
erso
nnel
belo
w Se
nior
Man
agem
ent S
ervic
e
Salar
y Ban
d Nu
mbe
r of
Bene
ficiar
ies
Tota
l Em
ploy
men
t Pe
rcen
tage
of T
otal
Empl
oym
ent
Cost
(R'00
0)
Aver
age C
ost p
er
Bene
ficiar
y (R)
Lo
wer s
killed
(Lev
els 1-
2)
154
309
49.8
394
2 558
Sk
illed (
Leve
ls 3-
5)
809
1469
55
.1 2 5
08
3 100
Hi
ghly
skille
d pro
ducti
on (L
evels
6-
8)
737
1411
52
.2 5 1
61
7 003
Hi
ghly
skille
d sup
ervis
ion (L
evels
9-
12)
239
507
47.1
3 280
13
724
Contr
act (
Leve
ls 1-
2)
0 17
6 0
0 0
Contr
act (
Leve
ls 3-
5)
0 15
0
0 0
Contr
act (
Leve
ls 6-
8)
0 1
0 0
0 Co
ntrac
t (Le
vels
9-12
) 2
12
16.7
32
16 00
0 TO
TAL
1941
39
00
49.8
1137
5 58
60
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
180
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
69
TABL
E 3.6
.4 - P
erfo
rman
ce R
ewar
ds b
y Crit
ical O
ccup
atio
n
Cr
itica
l Occ
upat
ions
Nu
mbe
r of
Bene
ficiar
ies
Tota
l Em
ploy
men
t Pe
rcen
tage
of
Tota
l Em
ploy
men
t
Cost
(R'00
0)
Aver
age C
ost
per B
enef
iciar
y (R
) Ad
minis
trativ
e rela
ted
19
27
70.4
292
15 36
8 Ag
ricult
ure a
nimal
ocea
nogr
aphy
fore
stry &
oth
er sc
ientis
ts
57
154
37
545
9 561
Ag
ricult
ure r
elated
84
15
3 54
.9 1 2
23
14 56
0 Al
l artis
ans i
n the
build
ing m
etal m
achin
ery
etc.
30
76
39.5
157
5 233
Ar
chite
cts to
wn an
d tra
ffic pl
anne
rs
0 2
0 0
0 Ar
tisan
proje
ct an
d rela
ted su
perin
tende
nts
3 10
30
25
8 3
33
Auxil
iary a
nd re
lated
wor
kers
47
93
50
.5 18
4 3 9
15
Bioc
hemi
stry p
harm
acolo
gy. z
oolog
y & lif
e sc
ientis
ts tec
hnici
ans
116
234
49.6
937
8 078
Bu
ilding
and o
ther p
rope
rty ca
retak
ers
0 1
0 0
0 Bu
s and
heav
y veh
icle d
river
s 19
24
79
.2 59
3 1
05
Carto
grap
hic su
rveyin
g and
relat
ed
techn
ician
s 0
1 0
0 0
Clea
ners
in off
ices w
orks
hops
hosp
itals
etc.
148
225
65.8
411
2 777
Cl
ient in
form
clerks
(switc
h re
cepti
on in
form
clerks
) 25
31
80
.6 86
3 4
40
Comm
unica
tion a
nd in
forma
tion r
elated
5
7 71
.4 67
13
400
Cons
erva
tion l
abou
rers
5
5 10
0 16
3 2
00
Econ
omist
s 0
3 0
0 0
Engin
eerin
g scie
nces
relat
ed
5 17
29
.4 38
7 6
00
Engin
eers
and r
elated
profe
ssion
als
3 17
17
.6 50
16
667
Farm
hand
s and
labo
urer
s 42
2 92
9 45
.4 1 1
84
2 806
Fa
rming
fore
stry a
dviso
rs an
d far
m 33
71
46
.5 25
2 7 6
36
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
70
mana
gers
Fin
ance
and e
cono
mics
relat
ed
21
38
55.3
291
13 85
7 Fin
ancia
l and
relat
ed pr
ofess
ionals
39
48
81
.3 44
7 11
462
Finan
cial c
lerks
and c
redit
contr
oller
s 43
56
76
.8 25
2 5 8
60
Food
servi
ces a
ids an
d wait
ers
2 2
100
5 2 5
00
Fore
stry l
abou
rers
22
67
32
.8 54
2 4
55
Gene
ral le
gal a
dmini
strati
on &
rel.
profe
ssion
als
0 1
0 0
0 Ge
ologis
ts ge
ophy
sicist
s hyd
rolog
ists &
re
lated
prof
0
3 0
0 0
Hortic
ultur
ists f
ores
ters
agric
ultur
al &
fores
try te
chnic
ians
219
567
38.6
1 742
7 9
54
Hous
ehold
and l
aund
ry wo
rkers
3
3 10
0 11
3 6
67
Huma
n res
ource
s & or
ganis
ation
al
deve
lopme
nt &
relat
e pro
fessio
nal
47
81
58
526
11 19
1 Hu
man r
esou
rces c
lerks
35
46
76
.1 19
5 5 5
71
Huma
n res
ource
s rela
ted
24
37
64.9
224
9 333
Inf
orma
tion t
echn
ology
relat
ed
8 9
88.9
90
11 25
0 La
ngua
ge pr
actiti
oner
s inte
rpre
ters &
othe
r co
mmun
icator
s 3
6 50
23
7 6
67
Lega
l relat
ed
0 2
0 0
0 Lib
raria
ns an
d rela
ted pr
ofess
ionals
2
3 66
.7 14
7 0
00
Libra
ry ma
il and
relat
ed cl
erks
37
44
84
.1 16
2 4 3
78
Light
vehic
le dr
ivers
9
19
47.4
27
3 000
Lo
gistic
al su
ppor
t per
sonn
el
12
15
80
92
7 667
Ma
terial
-reco
rding
and t
rans
port
clerks
15
22
68
.2 73
4 8
67
Mess
enge
rs po
rters
and d
elive
rers
55
80
68
.8 15
7 2 8
55
Meteo
rolog
ists s
tatist
ical &
relat
ed
techn
ician
s 0
3 0
0 0
Motor
vehic
le dr
ivers
6
5 12
0 18
3 0
00
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
71
Motor
ised f
arm
and f
ores
try pl
ant o
pera
tors
6 20
30
18
3 0
00
Natur
e con
serva
tion a
nd oc
eano
grap
hicall
y re
lated
tech
nician
s 2
3 66
.7 14
7 0
00
Othe
r adm
inistr
ation
& re
lated
cler
ks an
d or
ganis
ers
139
353
39.4
670
4 820
Ot
her a
dmini
strati
ve po
licy a
nd re
lated
off
icers
46
66
69
.7 30
9 6 7
17
Othe
r infor
matio
n tec
hnolo
gy pe
rsonn
el.
2 4
50
11
5 500
Ot
her o
ccup
ation
s 0
1 0
0 0
Phys
icists
0
1 0
0 0
Rank
: Unk
nown
0
1 0
0 0
Risk
man
agem
ent a
nd se
curity
servi
ces
0 1
0 0
0 Sa
fety h
ealth
and q
uality
insp
ector
s 0
1 0
0 0
Secre
taries
& ot
her k
eybo
ard o
pera
ting
clerks
52
73
71
.2 28
4 5 4
62
Secu
rity gu
ards
57
11
2 50
.9 15
8 2 7
72
Secu
rity of
ficer
s 3
6 50
23
7 6
67
Senio
r man
ager
s 16
26
61
.5 66
9 41
813
Trad
e lab
oure
rs
3 8
37.5
8 2 6
67
Veter
inaria
ns
14
25
56
248
17 71
4 Ve
terina
ry as
sistan
ts
2 5
40
14
7 000
TO
TAL
1965
39
43
49.8
1235
5 62
88
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Pa
ge 1
72
TABL
E 3.6
.4- P
erfo
rman
ce R
elate
d Re
ward
s (Ca
sh B
onus
) by S
alary
Ban
d fo
r Sen
ior M
anag
emen
t Ser
vice
SMS
Band
Nu
mbe
r of
Bene
ficiar
ies
Tota
l Em
ploy
men
t Pe
rcen
tage
of
Tota
l Em
ploy
men
t
Cost
(R'00
0)
Aver
age C
ost
per B
enef
iciar
y (R
)
perc
ent o
f SM
S W
age
Bill
Pers
onne
l Cos
t SM
S (R
'000)
Band
A
19
33
57.6
701
36 89
5 2.6
27
263
Band
B
3 7
42.9
179
59 66
7 2.6
6 9
78
Band
C
1 2
50
73
73 00
0 2.9
2 4
83
Band
D
0 1
0 0
0 0
0 TO
TAL
23
43
53.5
953
4143
4.8
2.6
3672
4
TABL
E 3.7
.1 - F
oreig
n W
orke
rs b
y Sala
ry B
and
Sa
lary
Band
Em
ploy
men
t at
Begi
nnin
g Pe
riod
Perc
enta
ge
of T
otal
Empl
oym
ent
at E
nd o
f Pe
riod
Perc
enta
ge
of T
otal
Chan
ge in
Em
ploy
men
t Pe
rcen
tage
of
Tot
al To
tal
Empl
oym
ent
at
Begi
nnin
g of
Per
iod
Tota
l Em
ploy
men
t at
End
of
Perio
d
Tota
l Ch
ange
in
Empl
oym
ent
Skille
d (L
evels
3-5)
1
12.5
1 7.7
0
0 8
13
5 Co
ntrac
t (L
evels
9-12
) 7
87.5
12
92.3
5 10
0 8
13
5 TO
TAL
8 10
0 13
10
0 5
100
8 13
5
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
73
TABL
E 3.7
.2 - F
oreig
n W
orke
rs b
y Majo
r Occ
upat
ion
Ma
jor
Occu
patio
n Em
ploy
men
t at
Be
ginn
ing
Perio
d
Perc
enta
ge
of T
otal
Empl
oym
ent
at E
nd o
f Pe
riod
Perc
enta
ge
of T
otal
Chan
ge in
Em
ploy
men
t Pe
rcen
tage
of
Tot
al To
tal
Empl
oym
ent
at
Begi
nnin
g of
Per
iod
Tota
l Em
ploy
men
t at
End
of
Perio
d
Tota
l Ch
ange
in
Empl
oym
ent
Elem
entar
y oc
cupa
tions
1
12.5
1 7.7
0
0 8
13
5 Pr
ofess
ionals
an
d ma
nage
rs
7 87
.5 12
92
.3 5
100
8 13
5
TOTA
L 8
100
13
100
5 10
0 8
13
5
3.8 L
eave
util
isatio
n TA
BLE
3.8.1-
Sick
Lea
ve
Salar
y Ban
d To
tal
Days
pe
rcen
t Da
ys w
ith
Medi
cal
Certi
ficat
ion
Num
ber o
f Em
ploy
ees
usin
g Si
ck
Leav
e
perc
ent o
f To
tal
Empl
oyee
s us
ing
Sick
Le
ave
Aver
age
Days
per
Em
ploy
ee
Estim
ated
Co
st
(R'00
0)
Tota
l num
ber
of
Empl
oyee
s us
ing
Sick
Le
ave
Tota
l nu
mbe
r of
days
with
m
edica
l ce
rtific
atio
n Lo
wer s
killed
(Lev
els 1-
2)
913
97.9
123
6.4
7 22
9 19
07
894
Skille
d (Le
vels
3-5)
48
64
97.2
643
33.7
8 1 4
53
1907
47
28
High
ly sk
illed p
rodu
ction
(L
evels
6-8)
55
85
94.8
781
41
7 3 7
19
1907
52
96
High
ly sk
illed s
uper
vision
(L
evels
9-12
) 15
87
92.6
258
13.5
6 1 9
75
1907
14
69
Senio
r man
agem
ent
(Lev
els 13
-16)
16
0 90
.6 22
1.2
7
456
1907
14
5
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
74
Contr
act (
Leve
ls 1-
2)
247
78.9
76
4 3
35
1907
19
5 Co
ntrac
t (Le
vels
9-12
) 9
88.9
4 0.2
2
14
1907
8
TOTA
L 13
365
95.3
1907
10
0 7
7881
19
07
1273
5
TABL
E 3.8
.2 - D
isabi
lity L
eave
(Tem
pora
ry an
d Pe
rman
ent)
Salar
y Ban
d To
tal
Days
pe
rcen
t Da
ys w
ith
Medi
cal
Certi
ficat
ion
Num
ber o
f Em
ploy
ees
usin
g Si
ck
Leav
e
perc
ent o
f To
tal
Empl
oyee
s us
ing
Sick
Le
ave
Aver
age
Days
per
Em
ploy
ee
Estim
ated
Co
st
(R'00
0)
Tota
l num
ber
of
Empl
oyee
s us
ing
Sick
Le
ave
Tota
l nu
mbe
r of
days
with
m
edica
l ce
rtific
atio
n Lo
wer s
killed
(Lev
els 1-
2)
70
100
4 7.4
18
18
70
54
Sk
illed (
Leve
ls 3-
5)
1117
10
0 24
44
.4 47
30
7 11
17
54
High
ly sk
illed p
rodu
ction
(L
evels
6-8)
33
8 10
0 19
35
.2 18
22
5 33
8 54
Hi
ghly
skille
d sup
ervis
ion
(Lev
els 9-
12)
144
100
7 13
21
20
9 14
4 54
TO
TAL
1669
10
0 54
10
0 31
75
9 16
69
54
TABL
E 3.8
.3 - A
nnua
l Lea
ve
Sa
lary B
and
Tota
l Day
s Tak
en
Aver
age d
ays p
er
Empl
oyee
Nu
mbe
r of E
mpl
oyee
s who
to
ok le
ave
Lowe
r skil
led (L
evels
1-2)
64
92.08
21
31
6 Sk
illed (
Leve
ls 3-
5)
3530
5.08
23
1507
Hi
ghly
skille
d pro
ducti
on (L
evels
6-8)
31
227.0
8 22
14
41
High
ly sk
illed s
uper
vision
(Lev
els 9-
12)
1122
9 21
52
3 Se
nior m
anag
emen
t (Le
vels
13-1
6)
971
23
43
Contr
act (
Leve
ls 1-
2)
2199
.68
6 34
0
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
75
Contr
act (
Leve
ls 6-
8)
18
18
1 Co
ntrac
t (Le
vels
9-12
) 19
8 13
15
Co
ntrac
t (Le
vels
13-1
6)
18
18
1 TO
TAL
8765
7.92
21
4187
TABL
E 3.8
.4- C
appe
d Le
ave
Sa
lary B
and
Tota
l day
s of
capp
ed le
ave
take
n
Aver
age
num
ber o
f da
ys ta
ken
per e
mpl
oyee
Aver
age c
appe
d lea
ve p
er em
ploy
ee
as at
31 D
ecem
ber
2012
Num
ber o
f Em
ploy
ees w
ho
took
Cap
ped
leave
Tota
l num
ber o
f ca
pped
leav
e av
ailab
le at
31
Dece
mbe
r 201
2
Num
ber o
f Em
ploy
ees a
s at 3
1 De
cem
ber 2
012
Lowe
r skil
led
(Lev
els 1-
2)
45
5 67
9
1211
6 18
0 Sk
illed (
Leve
ls 3-
5)
330
8 12
6 44
17
1195
13
57
High
ly sk
illed
prod
uctio
n (L
evels
6-8)
20
4 5
162
41
1432
56
884
High
ly sk
illed
supe
rvisio
n (L
evels
9-12
) 10
3 9
144
12
4077
7 28
3 Se
nior
mana
geme
nt (L
evels
13-1
6)
5 3
133
2 25
18
19
TOTA
L 68
7 6
136
108
3698
62
2723
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
76
TABL
E 3.8
.5 - L
eave
Pay
-out
s
Reas
on
Tota
l Am
ount
(R'00
0)
Num
ber o
f Em
ploy
ees
Aver
age P
aym
ent p
er
Empl
oyee
(R)
Capp
ed le
ave p
ay-o
uts on
term
inatio
n of s
ervic
e for
2011
/12
1 195
13
7 87
23
Curre
nt lea
ve pa
y out
on te
rmina
tion o
f ser
vice
for 20
11/12
62
6
1033
3 TO
TAL
1257
14
3 87
90
3.9
HIV
/AID
S &
HEAL
TH P
ROMO
TION
PRO
GRAM
MES
TAB
LE 3.
9.1- S
teps
take
n to
redu
ce th
e risk
of o
ccup
atio
nal e
xpos
ure
Un
its/ca
tego
ries o
f em
ploy
ees i
dent
ified
to
be at
hig
h ris
k of c
ontra
ctin
g HI
V &
relat
ed
dise
ases
(if a
ny)
Key s
teps
take
n to
redu
ce th
e risk
1. Ma
les an
d Emp
loyee
s wor
king a
t rem
ote
area
s with
out r
ecre
ation
are a
t High
Risk
.
Yes
Ms M
otswi
V S
enior
Man
ager
: Spe
cial P
rogr
ames
2. Ou
t of 3
8 Wor
kplac
es re
ache
d on H
CT
Camp
aign d
uring
2012
/13, O
NLY
14 w
here
all
tested
emplo
yees
’ resu
lts w
as ne
gativ
e in a
ll Di
strict
s. Al
l Dist
ricts
shou
ld be
reac
hed,
thoug
h Vhe
mbe e
mploy
ees e
spec
ially
the
Redli
ne ar
eas a
re at
High
Risk
. 21 E
mploy
ees
tested
posit
ive ar
e fro
m Vh
embe
wor
kplac
es
out o
f the 6
2 dur
ing 20
12/13
.
Yes
5 at H
ead O
ffice a
nd 5
Distr
ict co
ordin
ators
=10.
The a
nnua
l bud
get w
as fo
r all p
rogr
amme
s with
in the
Di
recto
rate
[HIV
& A
IDS,
Well
ness
Man
agem
ent, H
PM
& SH
ERQ.
[C
ompe
nsati
on=
R3 34
2 000
& G
oods
and S
ervic
es
=R3 5
44 00
0.
Total
budg
et =
R6 88
6 000
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
Pa
ge 1
77
TABL
E 3.9
.2 - D
etail
s of H
ealth
Pro
mot
ion
and
HIV/
AIDS
Pro
gram
mes
[tick
Yes
/No
and
prov
ide r
equi
red
info
rmat
ion]
1.
Has t
he de
partm
ent d
esign
ated a
mem
ber
of the
SMS
to im
pleme
nt the
prov
ision
s co
ntaine
d in P
art V
I E of
Cha
pter 1
of th
e Pu
blic S
ervic
e Reg
ulatio
ns, 2
001?
If so
, pr
ovide
her/h
is na
me an
d pos
ition.
Ye
s
Ms M
otswi
S.V
: Sen
ior M
anag
er E
mploy
ee W
ellne
ss
and S
pecia
l Pro
gram
s. 2.
Does
the d
epar
tmen
t hav
e a de
dicate
d unit
or
have
you d
esign
ated s
pecif
ic sta
ff me
mber
s to p
romo
te he
alth a
nd w
ell-b
eing o
f yo
ur em
ploye
es? I
f so,
indica
te the
numb
er of
em
ploye
es w
ho ar
e inv
olved
in th
is tas
k and
the
annu
al bu
dget
that is
avail
able
for th
is pu
rpos
e.
Yes
At H
ead O
ffice =
5 St
aff an
d 5 D
istric
t Coo
rdina
tors.
The a
lloca
ted bu
dget
at He
ad O
ffice i
nclud
es S
pecia
l Pr
ogra
m. C
ompe
nsati
on =
R5 5
59 80
8 Goo
ds an
d Se
rvice
s = R
768 2
00.
Tota
l An
nual
budg
et =
R6 32
8 008
.00
3. Ha
s the
depa
rtmen
t intro
duce
d an
Emplo
yee A
ssist
ance
or H
ealth
Pro
motio
n Pr
ogra
mme f
or yo
ur em
ploye
es? I
f so,
indica
te the
key e
lemen
ts/se
rvice
s of th
e pr
ogra
mme.
yes
Psyc
hoso
cial W
ellne
ss, P
hysic
al W
ellne
ss,
Orga
nisati
onal
Well
ness
and W
ork l
ife ba
lance
.
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ge 1
78
4. Ha
s the
depa
rtmen
t esta
blish
ed (a
) co
mmitte
e(s)
as co
ntemp
lated
in P
art V
I E.5
(e) o
f Cha
pter 1
of th
e Pub
lic S
ervic
e Re
gulat
ions,
2001
? If s
o, ple
ase p
rovid
e the
na
mes o
f the m
embe
rs of
the co
mmitte
e and
the
stak
ehold
er(s)
that
they r
epre
sent.
Yes
The D
epar
tmen
tal co
mmitte
e is a
s foll
ows:
1. Ma
sipa H
: Hea
d Offic
e
2.
Malul
eke F
.S: M
opan
i Dist
rict
3. Ra
mmela
N.P
: Mad
zivha
ndila
Co
llege
4. Ma
leka M
.R: S
ekhu
khun
e Dist
rict
5. Mu
laudz
i R.: V
hemb
e Dist
rict
6.
Muko
ndele
li R.L:
Vhe
mbe D
istric
t
7.
Ramo
shai
MS: H
ead O
ffice,
8.Mah
lokoa
ne D
.M: T
ompi
Selek
a ,
9.Mok
wele
Z.M:
Cap
ricor
n Dist
rict
10
. Mab
apa N
.H: H
ead O
ffice
11.C
huen
e L.G
: Hea
d Offic
e
12
.Ship
alana
P.N
: Hea
d Offic
e
13
.Mak
gato
M.D
:Hea
d Offic
e
14
. Math
ebula
T.S
:Hea
d Offic
e 5.
Has t
he de
partm
ent r
eview
ed th
e em
ploym
ent p
olicie
s and
prac
tices
of yo
ur
depa
rtmen
t to en
sure
that
these
do no
t un
fairly
disc
rimina
te ag
ainst
emplo
yees
on
the ba
sis of
their
HIV
statu
s? If
so, li
st the
em
ploym
ent p
olicie
s/pra
ctice
s so r
eview
ed.
Yes
The H
IV&A
IDS
polic
y was
revie
wed t
ogeth
er w
ith ot
her
EHW
polic
ies an
d inte
grate
d into
1 E
HW po
licy.
The
polic
y mak
es pr
ovisi
on ag
ainst
unfai
r disc
rimina
tion a
nd
the pr
incipl
e of c
onfid
entia
lity ap
plies
to al
l emp
loyee
s wh
o disc
lose t
heir s
tatus
. Man
ager
s also
partic
ipate
in HC
T to
enco
urag
e emp
loyee
s to k
now
their H
IV st
atus.
6. Ha
s the
depa
rtmen
t intro
duce
d mea
sure
s to
prote
ct HI
V-po
sitive
emplo
yees
or th
ose
perce
ived t
o be H
IV-p
ositiv
e fro
m dis
crimi
natio
n? If
so, li
st the
key e
lemen
ts of
these
mea
sure
s.
Yes
1. Th
e prin
ciples
of co
nfide
ntiali
ty, pr
ivacy
, non
-dis
crimi
natio
n and
gend
er e
quali
ty ar
e pro
moted
.
2. Ca
re an
d sup
port
prog
ramm
es fo
r infec
ted an
d aff
ected
emplo
yees
is pr
ovide
d.
3.
Awar
enes
s and
educ
ation
on th
e righ
ts of
emplo
yees
on
HIV
&AID
S
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ge 1
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4. Tr
aining
of m
anag
ers a
nd P
eer e
duca
tors
7. Do
es th
e dep
artm
ent e
ncou
rage
its
emplo
yees
to un
derg
o Volu
ntary
Coun
sellin
g an
d Tes
ting?
If so
, list
the re
sults
that
you
have
achie
ved.
Ye
s
Total
emplo
yees
teste
d in 2
012/1
3 = 10
95.
62
teste
d pos
itive =
6per
cent.
[M
ales =
34 =
5per
cent;
Fem
ales =
28 =
6per
cent;
Un
know
n stat
us =
8.
8. Ha
s the
depa
rtmen
t dev
elope
d me
asur
es/in
dicato
rs to
monit
or &
evalu
ate th
e im
pact
of yo
ur he
alth p
romo
tion p
rogr
amme
? If s
o, lis
t thes
e mea
sure
s/ind
icator
s.
Yes
1) Q
uarte
rly an
d Ann
ual re
view
sess
ions a
re co
nduc
ted
to mo
nitor
the p
rogr
ess.
2)
Unstr
uctur
ed/In
forma
l inter
views
are c
ondu
cted d
uring
aw
aren
ess s
essio
ns.
3.10
LAB
OUR
RELA
TION
S TA
BLE
3.10.1
- Col
lectiv
e Agr
eem
ents
Subj
ect M
atte
r Da
te
0 no
ne
0 no
ne
TABL
E 3.1
0.2 -
Misc
ondu
ct an
d Di
scip
line
Hear
ings
Fin
alize
d
Outc
omes
of d
iscip
linar
y hea
rings
Nu
mbe
r Pe
rcen
tage
of
Tota
l To
tal
TOTA
L 37
84
.1 44
TA
BLE
3.10.3
- Ty
pes o
f Misc
ondu
ct
Addr
esse
d an
d Di
scip
linar
y Hea
rings
Type
of m
iscon
duct
Nu
mbe
r Pe
rcen
tage
of
Tota
l To
tal
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TOTA
L 14
31
.8 44
TA
BLE
3.10.4
- Gr
ievan
ces L
odge
d
Num
ber o
f grie
vanc
es ad
dres
sed
Num
ber
Perc
enta
ge o
f To
tal
Tota
l
TOTA
L 14
4 83
.7 17
2 TA
BLE
3.10.5
- Di
sput
es L
odge
d
Num
ber o
f disp
utes
addr
esse
d Nu
mbe
r pe
rcen
t of t
otal
Up
held
5
62.5
Di
smiss
ed
3 37
.5
Tota
l 8
TABL
E3.10
.6 - S
trike
Act
ions
Strik
e Act
ions
_
Total
numb
er of
perso
n wor
king d
ays l
ost
0 0
0 To
tal co
st(R'
000)
of w
orkin
g day
s los
t 0.0
0 0
0 Am
ount
(R'00
0) re
cove
red a
s a re
sult o
f no w
ork
no pa
y 0.0
0 0
0 TA
BLE
3.10.7
- Pr
ecau
tiona
ry S
uspe
nsio
ns
Prec
autio
nary
Sus
pens
ions
_
Numb
er of
peop
le su
spen
ded
0 0
0 Nu
mber
of pe
ople
whos
e sus
pens
ion ex
ceed
ed 30
da
ys
0 0
0 Av
erag
e num
ber o
f day
s sus
pend
ed
0 0
0 Co
st (R
'000)
of su
spen
sions
R
0.00
0 0
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3.11 S
KILL
S DE
VELO
PMEN
T TA
BLE3
.11.1
- Tra
inin
g Ne
eds i
dent
ified
Occu
patio
nal
Cate
gorie
s Ge
nder
Em
ploy
men
t Le
arne
r shi
ps
Skills
pro
gram
me &
ot
her s
hort
cour
ses
Othe
r for
ms o
f tra
inin
g To
tal
Legis
lator
s, se
nior
offici
als an
d ma
nage
rs
Fema
le
0 0
136
0 13
6
Male
0
0 84
0
84
Profe
ssion
als
Fema
le
0 0
7 0
7
Male
0
0 43
0
43
Tech
nician
s and
as
socia
te pr
ofess
ionals
Fe
male
0
0 87
0
87
Ma
le
0 0
373
0 37
3 Cl
erks
Fe
male
0
0 19
2 0
192
Ma
le
0 0
28
0 28
Se
rvice
and s
ales
worke
rs
Fema
le
0 0
0 0
0
Male
0
0 0
0 0
Skille
d agr
icultu
re
and f
isher
y wor
kers
Fe
male
0
0 0
0 0
Ma
le
0 0
0 0
0 Cr
aft an
d rela
ted
trade
s wor
kers
Fe
male
0
0 0
0 0
Ma
le
0 0
0 0
0 Pl
ant a
nd m
achin
e op
erato
rs an
d Fe
male
0
0 0
0 0
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Pa
ge 1
82
asse
mbler
s
Male
0
0 10
0
10
Elem
entar
y oc
cupa
tions
Fe
male
0
0 25
0
25
Ma
le
0 0
15
0 15
Ge
nder
sub
tota
ls
Fem
ale
0 0
447
0 44
7
Male
0
0 55
3 0
553
Tota
l
0 0
1000
0
1000
TA
BLE
3.11.2
- Tr
ainin
g Pr
ovid
ed fo
r the
per
iod
Oc
cupa
tiona
l Ca
tego
ries
Gend
er
Empl
oym
ent
Lear
ner s
hips
Sk
ills P
rogr
amm
e &
othe
r sho
rt co
urse
s Ot
her f
orm
s of
train
ing
Tota
l
Legis
lator
s, se
nior
offici
als an
d ma
nage
rs
Fema
le
0 0
141
0 14
1
Male
0
0 14
9 0
149
Profe
ssion
als
Fema
le
0 0
5 0
5
Male
0
0 73
0
73
Tech
nician
s and
as
socia
te pr
ofess
ionals
Fe
male
0
0 16
7 0
167
Ma
le
0 0
320
0 32
0 Cl
erks
Fe
male
0
0 13
5 0
135
Ma
le
0 0
191
0 19
1 Se
rvice
and s
ales
worke
rs
Fema
le
0 0
0 0
0
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ge 1
83
Ma
le
0 0
0 0
0 Sk
illed a
gricu
lture
an
d fish
ery w
orke
rs
Fema
le
0 0
13
0 13
Male
0
0 13
0
13
Craft
and r
elated
tra
des w
orke
rs
Fema
le
0 0
0 0
0
Male
0
0 0
0 0
Plan
t and
mac
hine
oper
ators
and
asse
mbler
s Fe
male
0
0 0
0 0
Ma
le
0 0
2 0
2 El
emen
tary
occu
patio
ns
Fema
le
0 0
102
0 10
2
Male
0
0 83
0
83
Gend
er su
b to
tals
Fe
male
0
0 56
3 0
563
Ma
le
0 0
831
0 83
1 To
tal
0
0 13
94
0 13
94
3.12 I
NJUR
Y ON
DUT
Y TA
BLE
13.1
- Inj
ury o
n Du
ty
Na
ture
of i
njur
y on
duty
Nu
mbe
r pe
rcen
t of t
otal
Requ
ired b
asic
medic
al att
entio
n only
22
10
0 Te
mpor
ary T
otal D
isable
ment
0
0 Pe
rman
ent D
isable
ment
0
0 Fa
tal
0 0
Total
22
10
0
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3.13 U
TILI
ZATI
ON O
F CO
NSUL
TANT
S TA
BLE
3.13.1
- Re
port
on co
nsul
tant
appo
intm
ents
usin
g ap
prop
riate
d fu
nds
Pr
ojec
t Titl
e To
tal n
umbe
r of c
onsu
ltant
s th
at w
orke
d on
the p
rojec
t Du
ratio
n: W
ork d
ays
Cont
ract
valu
e in
Rand
Staff
acco
mmod
ation
at H
arteb
eest
& Bu
lwer
5
10
7
1 369
He
refor
d Bulk
wate
r sup
ply E
ssen
tial
works
2
5
38 1
44
Easy
Far
m Pa
ck ho
use
5 60
432 6
50
Food
secu
rity pr
ojects
4
86
61
7 259
Ra
ndfon
tein I
rriga
tion
1 38
275 9
78
Lowe
r Lep
elle C
anal
Flow
meter
2
7
46 4
80
Tomp
i Sele
ka re
pair o
f irrig
ation
3
28
19
8 678
Up
per F
lag B
oshih
elo irr
igatio
n –
repa
irs
2 22
158 4
30
Guar
dhou
se fo
r Tem
o Tow
ers
3 20
145 7
95
Fenc
ing fo
r Tur
floop
Fish
Bre
ading
St
ation
1
9
66 5
75
Mape
la Au
tomati
on
3 12
85 0
00
Madz
ivhan
dila C
olleg
e Bulk
wate
r su
pply
2 9
6
3 994
Te
sting
of M
iddle
Letab
a bor
ehole
s 2
6
46 1
84
Here
ford I
rriga
tion a
nalys
ing of
ele
ctrici
ty us
e 2
4
27 5
42
Dam
safet
y ins
pecti
on fo
r Tom
Mi
tchell
Dam
3
20
14
5 066
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Page
185
To
mpi S
eleka
Coll
ege B
ulk w
ater
supp
ly 3
7
47 7
43
Molet
ji Com
munit
y Dair
y 5
20
14
3 525
To
mpi S
eleka
Coll
ege S
ecur
ity F
ence
2
8
58 5
39
Matsi
ka In
field
Irriga
tion
5 9
6
7 260
To
mpi S
eleka
Coll
ege S
tock i
rriga
tion
4 26
188 9
05
Tota
l num
ber o
f pro
jects
To
tal in
divid
ual c
onsu
ltant
s To
tal d
urat
ion:
Wor
k day
s To
tal c
ontra
ct va
lue i
n Ra
nd
20
59
406
2 92
5 116
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Pa
ge 1
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TABL
E 13
.3.2 -
Ana
lysis
on co
nsul
tant
appo
intm
ents
usin
g ap
prop
riate
d fu
nds,
in te
rms o
f Hist
orica
lly D
isadv
anta
ged
Indi
vidua
ls (H
DIs)
Proj
ect T
itle
Perc
enta
ge o
wner
ship
by
HDI g
roup
s Pe
rcen
tage
man
agem
ent b
y HDI
gr
oups
Nu
mbe
r of C
onsu
ltant
s fro
m H
DI
grou
ps th
at w
ork o
n th
e pro
ject
Staff
acco
mmod
ation
at H
arteb
eest
& Bu
lwer
25
.8per
cent
13.3p
erce
nt 2
Here
ford B
ulk w
ater s
upply
Ess
entia
l wo
rks
0.0pe
rcent
0.0pe
rcent
0 Ea
sy F
arm
Pack
hous
e 0.0
perce
nt 0.0
perce
nt 1
Food
secu
rity pr
ojects
0.0
perce
nt 0.0
perce
nt 1
Badfo
ntein
Irriga
tion
30.0p
erce
nt 18
.0per
cent
0 Lo
wer L
epell
e Can
al Flo
w me
ter
0.0pe
rcent
0.0pe
rcent
0 To
mpi S
eleka
repa
ir of ir
rigati
on
0.0pe
rcent
0.0pe
rcent
0 Up
per F
lag B
osihe
lo irr
igatio
n -
repa
irs
0.0pe
rcent
0.0pe
rcent
0 Gu
ardh
ouse
for T
emo T
ower
s 30
.0per
cent
18.0p
erce
nt 1
Fenc
ing fo
r Tur
floop
Fish
Bre
ading
St
ation
30
.0per
cent
18.0p
erce
nt 0
Mape
la Au
tomati
on
27.0p
erce
nt 27
.0per
cent
1 Ma
dzivh
andil
a Coll
ege B
ulk w
ater
supp
ly 27
.0per
cent
27.0p
erce
nt 0
Testi
ng of
Midd
le Le
taba b
oreh
oles
100.0
perce
nt 10
0.0pe
rcent
2 He
refor
d Irri
gatio
n ana
lysing
of
electr
icity
use
0.0pe
rcent
0.0pe
rcent
0 Da
m sa
fety i
nspe
ction
for T
om
Mitch
ell D
am
50.0p
erce
nt 40
.0per
cent
1 To
mpi S
eleka
Coll
ege B
ulk w
ater
supp
ly 10
0.0pe
rcent
100.0
perce
nt 3
Molet
ji Com
munit
y Dair
y 24
.0per
cent
20.0p
erce
nt 2
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE AUDIT COMMITTEE
for the year ended 31 March 2013
Page 188
PART E
FINANCIAL INFORMATION
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 189
Report by the Accounting Officer to the Executive Authority and Provincial Legislature of the Republic of South Africa.
1. General review of the state of financial affairs
1.1 Important policy decisions and strategic issues facing the department.
1.1.1. The decision to embark on the revitalization of the agricultural colleges was taken and
implemented during the year under review. The two agricultural colleges namely Tompi Seleka and Madzivhandila were meant to provide training; however their role over the past years had become less significant as they were not accredited training institutions. In order to acquire accreditation from the relevant sector council, the colleges have to improve in terms of physical infrastructure and as well as the development of appropriate academic supporting systems. Limpopo Department of Agriculture (LDA) with the support from Department of Agriculture, Forestry and Fisheries (DAFF) has started to revitalize the two colleges of agriculture. The request for accreditation with the Council on Higher Education (CHE) was started in July 2012 and the department is still waiting for the final outcome. The process of revitalization of the colleges continues in anticipation of favourable accreditation outcomes.
1.1.2. The Limpopo Executive Council decision to amalgamate different public entities into single entity has been implemented. The amalgamation of the LDA public entity Limpopo Agribusiness Development Corporation into a single agency called Limpopo Economic Development Agency (LEDA) was concluded and finalized on 1 December 2012. This implies that LADC has ceased to exist as the entity of LDA, but has become part of the provincial public entity under Limpopo Department of Economic Development and Tourism (LEDET).
1.1.3. A decision to establish the Nguni massification project was taken by LDA in line with the long existing partnership with the IDC and the University of Limpopo. In realising this objective, land which was previously used for the discontinued sisal production was secured from the relevant authorities at Ga-Matlala. The intention of the project is to breed Nguni cattle that will be used for research in the project itself and also to provide a facility that will assist the local farmers to place their cattle for proper care and marketing. This will also ensure that roaming cattle are removed from the streets where they pose serious danger to motorists. The facility will provide a properly secured environment for sustainable beef production and therefore stimulate local economic development.
1.2. Comment on significant events that have taken place during the year ;
1.2.1. The hash climatic environment continues to pose a serious risk to sustainable agricultural
production in the province particularly in the Mopani district municipality. The drought and flooding have affected the province negatively as many farmers lost their livestock and crops. Flooding and hailstorms caused serious damage to crops in Mopani in December 2012 and that has led to financial loss to farmers in the area. The Mariveni Cooperative is one of the
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 190
projects badly affected by the hailstorm that damaged their citrus and banana trees resulting in huge financial losses. The failure to export oranges to the lucrative International markets have resulted in a threat to job security and viability of the project which has serious negative economic consequences.
1.3. Comment on major projects undertaken or completed during the year ;
1.3.1. The Department of Agriculture has partnered with the Agricultural Research Council, and the
Universities of Limpopo and Venda in a project called Assistance Reproduction Technology (ART). The project is aimed at boosting the reproduction of calves among the cattle in the communal areas by means of embryo transfer and artificial insemination. This ensures that the cows produce calves with genes that are more tolerant to drought and improved reproduction. This project is currently being implemented in various villages, e.g. Muyexe in Giyani, of the Limpopo Province. More than 600 communal farmers will benefit from this project up to the year 2016.
1.3.2. The Landcare Programme - the department through the fencing programme has managed to erect 300 kilometres of fencing to improve on farm productivity and the state of natural resources. 3 528 hectares were cleared from invasion of weeds and alien plants and 435 hectares were improved through greening and bio-engineering as part of the Green Economy initiative and promoting climate smart agriculture. In combating soil erosion, 30 884 hectares of land under degradation were rehabilitated through sustainable soil conservation measures.
1.3.3. The Department aims to continue to support household food production in order to fight hunger, poverty and food insecurity. The Provincial Food Park has been operational since March 2012 in the Seshego Industrial Park and is servicing 5 local Municipalities in the Capricorn District. More than 5 500 beneficiaries received food parcels from the food bank. The food park created a market for emerging farmers and 60 farmers in Capricorn district are contracted to supply fresh produce. A budget of R2,5 million has been set aside for the food park for the 2013/14 financial year.
1.3.4. Through the Illima /Letsema the LDA has provided support to farmers through provision of production inputs such as fertilizers and seeds. A budget of R42 million was allocated for fertilizers and seeds support during 2012-13, and this was augmented by R10.8 million provided through budget adjustment to assist farmers using the government owned tractors. This support has brought considerable relief to distressed and vulnerable communities and households.
1.4. Spending trends
The Department’s final total appropriated budget allocation for 2012/13 was R1,560 billion, of which R1,262 billion (81percent) was for equitable share and R298 million (19percent) was for conditional grants. Equitable share spending was R1,262 billion (100percent) against its allocated budget whilst conditional grants realised R258 million (87percent) spending. The total
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 191
saving of R 40 million (2.6percent) of the total budget was realised mainly from the conditional grants. The spending on conditional grants are analysed in detail per grant below Comprehensive Agriculture Support Programme (CASP) was allocated a budget of R 192,243 million at the beginning of the financial year and a rollover amount of R 15,165 million during the adjustment budget. A total of R 176,230 (85percent) was spent realising a saving of R 31,178 million (15percent). Unspent funds were committed on projects and rollovers have been requested as the work is continuing and completion is expected in the 2013/14 financial year Landcare grant was allocated a budget of R20,356 and a total of R20,347 (100percent) was spent. Illima/Letsema grant was allocated a budget of R42 million at the beginning of the financial year and a rollover amount of R10,801 million during the adjustment budget. A total of R49,025 (93percent) was spent realising a saving of R3,776 million (7percent). Failure by service providers to deliver ordered production inputs resulted in orders being cancelled hence the under spending. Expended Public Works Programme (EPWP) Incentive grant was allocated a budget of R9,463 million and a total R9,379 million (99percent) was spent realising a saving of R0,084 million (1percent). Agriculture Disaster Management grant was allocated a budget of R8,475 during the adjustment budget. A total of R3,236 million (38percent) was spent realising a saving of R5,239 (62percent). The money could not be spent due to the fact that it was only received late in the financial year and procurement process could not be finalised in time to spend the funds.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 192
Expenditure per programme
Analysis of expenditure per programme;
Final Actual Variance
Appropriation Expenditure
R'000 R'000 R'000
1. ADMINISTRATION 292 830 292 754 76
2. SUSTAINABLE RESOURCE MANAGEMENT
105 800 105 078 722
3. FARMER SUPPORT AND
DEVELOPMENT 868 821 834 601 34 220
4. VETERINARY SERVICES 41 718 39 817 1 901
5. TECHNOLOGY, RESEARCH AND
DEVELOPMENT 41 380 40 659 721
6. AGRICULTURAL ECONOMICS 122 873 121 407 1 466
7. STRUCTURED AGRICULTURAL TRAINING
79 057 77 768 1 289
8. RURAL DEVELOPMENT COORDINATION
6 027 6 027 -
SUBTOTAL 1 558 506 1 518 111 40 395
STATUTORY APPROPRIATION
CURRENT PAYMENT 1 652 1652 -
TOTAL 1 560 158 1 519 763 40 395
1.4.1. Reasons for under/over spending. The Department spent 97.5percent of the budget for the financial year 2012/13. The under
spending resulted from incomplete capital projects which will continue into the new financial year. Due to austerity measures implemented in the province, certain standard items under spent in order to defray anticipated excess expenditure on other items within the province. The under spending in CASP Conditional Grant was as result of failure to renew existing contracts or appoint the planning and supervising engineers in time.
1.4.2. It is evident that the department has to carry the incomplete capital projects into the 2013/14
financial year. This action will affect the 2013/14 budget allocation. Service delivery plans are negatively impacted because the department has to reprioritize its activities for the year in order to incorporate these liabilities into the 2013/14 budget allocation.
1.4.3.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 193
1.4.4. In order to prevent the recurrence of the challenge outlined above the department begun all supply
chain processes to acquire goods and services for 2013/14 financial year in the 3rd quarter of the 2012/13 financial year. The department has requested roll-overs to the amount of R37 million to cater for the outstanding obligations. The appointment of the five engineering companies for a period of three years will ensure proper planning, implementation and supervision of projects. The appointment of service providers on term contract basis for the development of the 20 ha irrigation projects will also enhance project implementation. The forward planning approach which ensures that projects are planned and subjected to supply chain processes well in advance before the beginning of the new financial year will ensure that projects are implemented within the timeframes.
1.5. Virement In terms of section 43(1) of the Public Finance management Act of 1999, an Accounting Officer may utilise a saving in the amount appropriated under the main division within the vote towards defrayment of excess expenditure under the main division within the same vote, unless the relevant treasury directs otherwise. The Department has shifted funds between the main divisions of the vote in order to defray excess expenditure in other main divisions of the vote. The virements were done in line with the Public Finance Management Act and the limitation of Treasury Regulations. The Provincial Treasury gives approval for the implementation of virements The Department has shifted funds between the main division of the vote in order defray excess expenditure in other main divisions of a vote. The virement where done in line with the Public Finance Management Act. The department shifted R5 422; R2 691 and R1 580 million from programmes 2, 3 and 4 respectively towards defrayment of excess expenditure of R6 323; R0,838; R0,195; R1 541 and R0,796 in Programmes 1, 5,6,7 and 8 respectively.
1.6 Other material matters
1.6.1 Liquidation of a major service provider
The contractor Unie-Tech Development Initiative (Pty) Ltd appointed for Mapela Irrigation Scheme was provisionally liquidated with 72percent of the work completed to the projects. The Department has appointed another contractor Floppy Sprinkle Irrigation Systems for completion of the remaining work at a cost of R3 454 489.96. The department has recorded the amount as a loss in its records. The service provider Unie-Tech submitted a claim to the Department amounting to R2 330 747.49, the matter has been finalised as Unie-Tech’s claim was subsequently dismissed by the High Court with cost.
1.6.2 Claims against the Department: Former Managing Director of the LADC
The Department has received a letter from the former Managing Director of the LADC (Dr P Mohlahlana) demanding compensation to the tune of R50 million rand. Since the date of submission of the letter the department has not received any summons in pursuit of the matter.
1.6.3 Irregular Expenditure
A company called Letsimane Trading and Projects rendered services to LDA amounting to R198 960.25. It has transpired that this company is owned by a government employee attached to
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 194
COGHSTA who did not have permission to do remunerative work outside Public Service in accordance with RWOPS. The department has also incurred irregular expenditure to the amount of R 32 236.50 on the bid which was awarded to a supplier who submitted a higher quotation without any valid explanation. This matter is receiving attention as the finance manager has been removed from the district and disciplinary procedures have been set in motion.
1.6.4 Fruitless and wasteful expenditure
The Department incurred fruitless and wasteful expenditure to the amount of R4 531.25 during the financial year under review in respect of payment made to an auctioneer for cancelled auctions.
2. Services rendered by the Department
2.1. List of services rendered: The major services rendered by the Department can be summarised as follows:
• Infrastructure development and sustainable use of natural resources. • Provision of infrastructure required in the settlement of emerging farmers. • Promote food production, women in agriculture and youth farmer programme. • Develop and manage effective and efficient administrative support system and processes. • Provision of extension support to farmers. • Provide research and training. • Promote agribusiness and entrepreneurship. • Promote BEE through procurement of goods and services.
2.2. Tariff policy
The Department revises the tariffs charged on the different items of revenue on an annual basis. The determination of tariffs takes into account the department’s revenue budget for the year. Where any tariff change is determined, Provincial Treasury approval has to be obtained for implementation.
2.3. Free Services
Farmer Support and Development: The department spent R17 million in farmer settlement support programme. The support is provided to farmers through farm assessments and feasibility studies as well as facilitation of leases for emerging farmers on agricultural properties. Pre and post settlement support is provided where technical information is provided to ensure sustainable agricultural enterprises on restored farms. Farmers are also assisted with infrastructure support and production inputs .This services are rendered free of charge to farmers.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 195
Extension Services: About R598 million was spent by the department in providing agricultural extension services in the five districts of the province. This budget was used for salaries of extension officials and that of support staff and as well as operational costs. Agricultural extension rendered included provision of technical advice and institutional services to build and capacitate farmers and commodity organizations. To achieve these objectives, various extension methods such as farmer’s days, agricultural demonstration of farming practices and farm/ project visits are used to reach farmers with technical information. Extension services are rendered free of charge and farmers do not pay for the advisory services that they receive.
Veterinary Services: The department spent a total of R43 million of which R8 million was on animal vaccines and dipping compounds to prevent diseases during the reporting year and the remainder of the expenditure was on salaries and operational expenses. The expenditure is mainly incurred to vaccinate and dip animals in communal areas to prevent communicable diseases. The professional services given by the veterinary doctors are such that it could yield a considerable amount of revenue if it was provided at market rate, but a subsidised fee is charged to stimulate productivity from the communal sector. Research and Development: The department spent R40, 659 million for research and development and provision of information to farmers. The research function is very important for production of new knowledge and adaption of existing knowledge and technologies. The adapted knowledge and technologies was communicated to farmers and other relevant stakeholders for improving agricultural production
2.4. Inventories The total inventories on hand at year-end will be included in the Annexure on Inventory.
3. Capacity constraints The vacancies in the Departments are its major constraints. In order to alleviate this problem the Department has advertised for key strategic to fill these vacancies during financial year 2013/2014. The Department has a long-term objective to ease the capacity pressure in the field of veterinary and engineering services. The department has prioritised allocating bursaries for interested students to study for courses in scarce skills that are difficult to source in the labour market. In order to address the immediate capacity constraints, the department has outsourced the engineering services. The recruitment of foreign nationals has also been used to address skills gaps in both engineering and veterinary services. During the period under review, the Chief Financial Officer and Head of Department transferred to other departments, and the recruitment process were immediately started. It is anticipated that both appointments will be done in the first quarter of the new financial year. Human capacity development programs that are aimed at enhancing the current capacities have been undertaken. Through the national coordinated extension recovery program officials in the field of extension services have been provided with ICT gadgets that enable them to access the latest technology. Training programs have been conducted to address skills gaps for both core and non-core employees.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 196
4. Trading entities and public entities
Limpopo Agribusiness Development Corporation At the beginning of the year under review the department had one public entity in the name of Limpopo Agribusiness Development Corporation (LADC). Pursuant to decisions 61/2007 and 156/2010 passed by the Executive Council of the Limpopo Province in relation to the establishment of a single economic development agency in the province was amalgamated together with other entities in the province to form Limpopo Economic Development Agency (LEDA) effective from 1st December 2012. The new agency will report to Limpopo Department of Economic Development, Environment and Tourism. The public entity accounts to the Executive Authority of the department, and submits its quarterly performance reports to the Executive Authority for consideration on a quarterly basis. The entity also submits its annual financial and performance reports to the department as required.
5. Organisations to whom transfer payments have been made During the year under review a total amount of R 93 million was transferred to the LADC. Details of the transfers are provided in the statement of financial statements and accompanying notes.
6. Corporate governance arrangements
RISK MANAGEMENT APPROACH
Risk Management policy, strategy and the fraud prevention policies are reviewed during the beginning of the financial year. The reviewed policies are communicated to relevant stakeholders through awareness campaigns and posted on the intranet. Risk assessments for the next financial year were conducted during the third quarter of the financial year under review. Different risks categorized and the Departmental Risk Profile was developed. Progress on the implementation of mitigations is monitored with risk owners on quarterly basis. The Risk Profile is updated on progress received and on emerging risks. The risk management committee holds its meetings on quarterly basis. All reported fraud and corruption cases are investigated and forwarded to relevant stakeholders for implementation of recommendations made.
Internal Audit functions are centralized at the Provincial Treasury; however, the department develops the audit action plan based on both internal and external audit reports for monitoring purposes. Audit Steering Committee meetings are held on monthly basis.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 197
6.1. The following are departmental governance committees:
GOVERNANCE COMMITTEE FREQUENCY OF MEETINGS
OPERATING OR NOT (YES OR NO)
1. Cluster Audit Committee Quarterly Yes - recommendation of the committee implemented fully.
2. Audit Steering Committee Monthly Yes – the committee considers internal audit issues, external audit matters and SCOPA issues.
3. Risk Management Committee Monthly Yes – the committee considers risk management plans, FMCM issues and Compliance issues.
4. Budget Steering Committee Quarterly Yes – The budget considers budget allocations and reviews.
5. Project Steering Committee Monthly Yes – To consider project proposals and funding and also to consider projects performance.
6. Loss Control Committee Monthly Yes – To adjudicate cases of loss, damages to state assets and fruitless and wasteful expenditure, irregular expenditure etc.
7. Board of Survey/ Disposal Committee
On demand Yes – To consider the disposal of state assets.
8. Bid Adjudication Committee Weekly Yes – Adjudicate bids.
9. Bid Evaluation Committee (Incl. sub committees)
Ad-hoc Yes – To evaluate bids.
10. Bids Specification Committees Ad-hoc Yes – To evaluate specifications.
6.2. Risk Management Approach: The Risk Management Implementation Plan is developed and implemented annually. The risk assessments are conducted and registers are developed for each category assessed. Monitoring of the implementation of mitigations made is done regularly and reported to relevant stakeholders on quarterly basis.
6.3. Fraud Prevention Policy: The Fraud Prevention policy was developed in 2009 and was last reviewed during January 2012. The policy is being communicated to all employees through conducting awareness campaigns and a copy has been pasted on the LDA e-doc site.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 198
6.4. Audit Issues: The Department has developed an action plan to monitor the implementation of
Internal and External Audit issues. The component Governance and Compliance under Risk Management sub-branch conducts follow up audits on a regular basis.
6.5. Audit Committee: Audit committee meetings are held on a quarterly basis.
6.6. Management of Conflict of interest: LDA SMS members complete the Financial Disclosure forms at the beginning of every financial year. Employees complete the RWOPS forms to request a written approval to perform remunerative work outside public service.
6.7. Implementation of Code of Conduct: The Department uses the national code of conduct that
was issued by the public service commission. The code has since been translated into Sepedi, TshiVenda and XiTsonga languages. The Labour Relations unit of the Department conducted an awareness campaign on the code of conduct during 2011/12. The campaign covered all workers below level 8 who cannot read and understand the code on their own. The Department has as a result seen a reduction of Labour Relations cases from 120 in 2011/12 to 100 in 2012/13 (targeted).
6.8. Accounting Officer’s Responsibilities: The accounting officer has set the tone at the top by
supporting enterprise risks management and allocating human and financial resources towards the implementation thereof. Establishing the necessary structures and reporting lines within the institution to support the risk management strategy, risk management policy, risk management implementation plan and fraud risk management policy; enterprise risks management. The Risk management Committee has been developed and holds meeting quarterly.
7. Discontinued activities / activities to be discontinued
LADA In January 2013 the Flemish International Cooperation Agency (FICA) took a decision to terminate the funding partnership with the department which was implemented through the LADA programme since its inception in March 2007. No donor funds were received from FICA during the course of the financial year under review. FICA informed the department that a close out audit will be performed on the full LADA programme and that the timing of the audit will be communicated to the department in due course. The department will continue to render the services that were rendered through LADA. Limpopo Agribusiness Development Corporation (LADC) Pursuant to decisions 61/2007 and 51/2010 passed by Executive Council of the Limpopo province in relation to the establishment of a single economic development agency in the Province, the Limpopo Agricultural Development Corporation (LADC) was amalgamated together with other development entities in the province to form Limpopo Economic Development Agency (LEDA) with effect from December 2012. The activities of the public entity are no longer under the control of this department and no future transfers will be made by the Department. All activities that were
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 199
performed by the public entity on behalf of the department will henceforth be done by the department itself.
8. New activities In the 2013 financial year the department launched the tractor mechanization programme which aims to provide comprehensive agricultural support packages through agricultural inputs and mechanization services with a view to increase participation of farmers and rural households in food production. The program is targeting farmers in communal areas with limited access to mechanization. As this programme was new it was necessary to develop a framework which will guide the implementation of the programme. Guidelines were also developed for the procurement of mechanization services from private tractor operators/owners. An allocation of R3,5 million was secured through reprioritization of LETSEMA funds. This budget was to cover the following activities: • Appointment of tractor operators through the implementing agent IDT;
• Maintenance of tractors, servicing, spare parts and related tasks;
• Procurement of agricultural inputs such as seeds, fertilizers, fuel and lubricants; and
• Training of tractor operators.
The reasons for new activities/ programme was to ensure that agricultural land is used productively, which will help in achieving the objectives of food security, poverty alleviation and improving participation of small holder farmers in the agribusiness sector. The support provided will improve grain and vegetable production in the province. The programme will also contribute to job creation and ensure that more vulnerable households and farmers receive support from the department. A total of 2730 ha were ploughed and 1609 ha planted benefiting a total of 1341 households throughout the province. Effect on the operations of the department The Mechanization Programme necessitated the appointment of a Project Coordinator as well as the employment of tractor drivers for the purpose of providing mechanization service to the farmers. Tractor drivers were also sourced from within LDA by recalling General Workers who were previously appointed as tractor operators and machine operators. LDA mechanics were also utilised to ensure that the tractors were properly maintained and that minor repairs were done. Financial implications of each new activity A budget of R3,5m was allocated for the financial year to cover stipend for tractor drivers, fuel and lubricants, maintenance and servicing of tractors. A total of R961 000.00 was paid to IDT for wages of tractor drivers. The remaining budget was used within the department to procure production inputs to support the program launch in Sekhukhune District and roll out in other districts.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 200
9. Asset Management The Department has made tremendous effort in the management of its assets and has improved in the accountability of its assets and has achieved greater level of accuracy than in the past. All assets acquired have been recorded in the asset register. The department utilised the available resources to conduct assets verification to enable the department to have knowledge of the location and values of all assets. The Department, in consultation with Provincial Treasury, utilised an external system to account for its assets. The Asset Management Reforms (AMR) milestone has been achieved to date except for depreciation of assets due to the nature of the asset management template that is in use as it does no not cater for depreciation. Asset depreciation is a complex process when using manual system considering the number of assets that the department manages and controls. In future depreciation will be catered for in the automated system that is being developed for use by the province. Assets Transferred to the department This Department has received seventy two (72) tractors and farm implements from National Department of Agriculture to the value of R37, 577,366.28 for use by Limpopo farmers. These assets have been included in the departmental assets register. The Limpopo Economic Development Agency (LEDA) has transferred computers and printers to the value of R351, 447.60 and these assets have also been included in the departmental asset register.
10. Inventories
All inventory opening and closing balances, together with movements for the year will be reflected in the Annexure on Inventory.
11. Events after the reporting date
None
12. Information on predetermined objectives
Management of performance information The management of performance information (PI) in the Limpopo Department of Agriculture (LDA) is guided by the Framework for Managing Programme Performance Information from National Treasury and the LDA Performance Monitoring and Evaluation Framework.
12.1. Integration of performance information structures and systems within management processes and systems The following existing structures are utilised to ensure that effective systems for performance information management are in place, and that monitoring and evaluation of performance information is used within the LDA to improve its decision-making, planning and implementation. These structures are also the vehicles for consultation processes that ensure the information needs of different users are taken into consideration when specifying the range of information to be collected.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 201
• Head of Department /General Managers Meeting
The role of the Head of Department (HOD) and General Managers (GMs) is to collectively provide strategic leadership and decision making regarding progress on performance of programmes/branches. The HOD/GMs meetings monitor the organisational performance through analysis of quarterly reports by the Strategic Management Branch, making decisions based on the performance analysis and recommending corrective actions.
• Programme/ Branch Management Meetings
Managing of performance information is the responsibility of each programme within the LDA, as they have to provide feedback and early indications of progress or lack thereof in the achievement of intended results and the attainment of goals and objectives. Inherent in this task is the responsibility of the programmes/branches to compile progress reports in line with Departmental Annual Performance Plans. The monitoring of programme performances is conducted on a monthly basis during the Programme Management Meetings. Each programme and sub programme branch delegated one official who will be the Coordinator of PI.
• Budget Committee The role of the Budget Committee is to monitor implementation of the budget by monitoring expenditure trends. This monitoring is done in line with planned outputs as per the Annual Performance Plans. The Committee also considers budget pressures across the organisation and recommend solutions thereto.
• MEC/HOD Planning Meeting
The HOD keeps the Member of Executive Council (MEC) informed on progress regarding departmental performance on a quarterly basis. High level strategic outputs are be considered, challenges and trends in the monitoring process indicated and recommendations on corrective steps are made to the MEC. The MEC provides guidance on further interventions necessary to improve organisational performance.
• Risk Management Committee
The Committee monitors and consider the adequacy and overall effectiveness of Risk Management in the organisation to ensure achievement of organisational goals.
• Audit Steering Committee
The Committee monitors progress made on addressing the findings of the Auditor General (AG).
• Performance Information Audit Response Team This team, composed of the managers (coordinators) of the relevant programmes, is tasked with ensuring that shortcomings raised in the management letter of the AG, are resolved. This team also play a critical role in the preparation of the LDA for the audit of PI. Whilst the audit is in progress, the team is on standby to assist with requests/clarification coming from the AG.
12.2. Business processes driving the management of performance information
Business processes are in place ensuring the coordination and submission of PI and Means of Verification (MoV). All General Managers (GMs) assume the role of Information Oversight Officers. Information Oversight Officers refers to officials designated to ensure that information reported on is accurate and supported by evidence. They are accountable for any reported information within
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 202
their scope of application. They are required to verify the actual performance reported for the quarter, analyse any explain any material deviation and identify corrective action where appropriate. They are also required to validate the evidence in support of the performance reported. They ensure that evidence (MoV) on performance information reported is systematically available, complete and accessible. • The above standards apply to all strategic documents: Quarterly Reports, Annual Reports, and
Strategic and Annual Performance Plans. • PI and MoV as identified in the LDA PI Reporting Framework guide this business process. This
Framework is developed against the Annual Performance Plan of the Department and reflects all the indicators per Programme. The MoVs are specified as well as the provider of the verification data. The Framework is an internal control document and is implemented keeping in mind the technical standards set for PI and MoVs.
• There is a central depository of PI across all Quarters and Programmes and files are opened
per Quarter, per Programme, containing the MoV per indicator resulting in a Portfolio of Evidence. A dedicated person is responsible for the collecting/consolidation, collating and storing the PI. Before reporting information can be consolidated, it goes through a path of validation, flowing from the Municipal Mangers, District Senior Managers, and Managers in the General Managers office and finally the General Manager.
The PI and MoV are verified using three different tools: • Checklist for preparing for the Audit of Performance Information to ensure that minimum
acceptable level of performance information is contained in the Annual Performance Plan is available
• Checklist for monitoring Performance Information: Quarterly Reports
These tools support the internal controls on PI in that: The actual performance relative to the performance target is monitored, variance is explained and corrective action to remain on track identified. Supporting documentary evidence which justifies the reported level of performance is reviewed. The objective is to ensure that the evidence is sufficient, complete, consistent (e.g. monthly records are consistent with quarterly and annual reporting), accessible etc. Performance Information is used in managing for results as Strategic Planning sessions are conducted twice a year to collectively discuss the predetermined objectives and targets of the office for the forthcoming years and to access attainment of targets set in the present year. Further to this a Departmental Quarterly Monitoring Report (DQMR) is compiled. The report is the analysis of the Quarterly Reports (QR) compiled in line with the Annual Performance Plan (APP) of the Department. The focus of the report is on monitoring service delivery by the Department based on the extent to which targets reflected in the APP are met. The purpose of the DQMR is to sensitise the Executive Management on slow/lack of progress, thus providing an early warning on possible under performance of the Department.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 203
Where applicable and relevant, PI is published in the public domain. This applies to the Department’s strategic plan, annual performance plan, budget and annual report. Especially the LDA Annual Report is widely distributed to all the Libraries in the Province, through the Department of Sports, Arts and Culture. Progress on service delivery as contained in the LDA Annual Report is used in the MEC’s Budget Speech and to make inputs to the State of the Province Address by the Premier.
12.3. Internal control measures
Internal control measures are in place enabling the Accounting Officer to manage and monitor the process of performance information management.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
04
13.
SC
OP
A r
eso
luti
on
s
SU
BJE
CT
S
CO
PA
QU
ES
TIO
N
MA
NA
GE
ME
NT
RE
SP
ON
SE
O
UT
CO
ME
S
1. P
rocu
rem
ent a
nd
cont
ract
man
agem
ent
Acco
untin
g O
ffice
r, on
par
agra
ph 1
5 of
the
Aud
itor-
Gen
eral
’s re
port;
em
ploy
ees
of th
e de
partm
ent
perfo
rmed
rem
uner
ativ
e w
ork
outs
ide
thei
r em
ploy
men
t in
the
depa
rtmen
t with
out w
ritte
n pe
rmis
sion
from
the
rele
vant
aut
horit
y as
requ
ired
by s
ectio
n 30
of t
he P
ublic
Ser
vice
Act
, 199
4 (A
ct
No.
103
of 1
994)
. (a
) Why
suc
h an
omal
y w
as a
llow
ed to
hap
pen?
(b
) Who
are
the
resp
onsi
ble
offic
ials
? c)
Wha
t act
ion
has
been
take
n ag
ains
t the
re
spon
sibl
e of
ficia
ls?
d) W
hat a
ctio
n ha
s be
en ta
ken
to m
onito
r em
ploy
ees
who
are
doi
ng re
mun
erat
ive
wor
k w
ithou
t per
mis
sion
?
a)
Th
e de
partm
ent d
oes
not
cond
one
or a
llow
offi
cial
s to
do
RW
OPS
. The
dep
artm
ent
has
cond
ucte
d aw
aren
ess
to
all m
embe
rs o
f sta
ff to
en
sure
that
offi
cial
s re
spon
sibl
e m
ust s
eek
appr
oval
bef
ore
they
can
en
gage
them
selv
es in
suc
h bu
sine
ss a
ctiv
ities
. Eve
ry
year
offi
cial
s ar
e re
min
ded
to
decl
are
busi
ness
inte
rest
an
d ap
ply
for p
erm
issi
on to
do
RW
OPS
. b)
Li
st o
f offi
cial
s af
fect
ed is
in
clud
ed in
the
tabl
e be
low
. c)
Th
e de
partm
ent h
as m
ade
an in
vest
igat
ion
and
case
s of
m
isco
nduc
t ini
tiate
d ag
ains
t th
e re
spon
sibl
e of
ficia
ls.
d)
The
depa
rtmen
t ver
ifies
from
hu
man
reso
urce
’s re
cord
s w
heth
er th
e D
irect
ors
of th
e co
mpa
nies
that
sub
mit
bids
ar
e no
t on
the
payr
oll o
r ha
ve th
e pe
rmis
sion
to d
o re
mun
erat
ive
wor
k ou
tsid
e th
e pu
blic
ser
vice
s. T
his
Dep
artm
ent h
as a
pplie
d to
re
gist
er o
n th
e C
IPC
to
acce
ss th
e D
atab
ase
of
SCO
PA
was
sa
tisfie
d an
d co
mm
ende
d th
e D
epar
tmen
t for
go
od w
ork
and
dire
cted
the
depa
rtmen
t to
repo
rt qu
arte
rly to
th
e Po
rtfol
io
Com
mitt
ee o
n ca
ses
that
wer
e st
ill in
pro
gres
s.
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LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
05
com
pani
es to
che
ck th
e D
irect
orsh
ips.
2.
Lea
ders
hip
Acco
untin
g O
ffice
r, on
par
agra
ph 1
7 of
the
Aud
itor-
Gen
eral
’s re
port;
the
Acco
untin
g O
ffice
r had
not
pr
ovid
ed e
ffect
ive
lead
ersh
ip b
ased
on
a cu
lture
of
hone
sty,
eth
ical
bus
ines
s pr
actic
es a
nd g
ood
gove
rnan
ce, p
rote
ctin
g an
d en
hanc
ing
the
inte
rest
s of
en
tity
. In
add
ition
, on
para
grap
h 18
, the
Acc
ount
ing
Offi
cer
had
not e
xerc
ised
ove
rsig
ht r
espo
nsib
ility
rega
rdin
g fin
anci
al a
nd p
erfo
rman
ce re
porti
ng a
nd
com
plia
nce
and
rela
ted
inte
rnal
con
trols
a)
Why
did
the
Acco
untin
g O
ffice
r fai
l to
prov
ide
effe
ctiv
e le
ader
ship
bas
ed o
n a
cultu
re o
f hon
esty
, eth
ical
bus
ines
s pr
actic
es a
nd g
ood
gove
rnan
ce, p
rote
ctin
g an
d en
hanc
ing
the
inte
rest
of e
ntity
? b)
W
hy d
id th
e Ac
coun
ting
Offi
cer f
ail t
o ex
erci
se o
vers
ight
resp
onsi
bilit
y re
gard
ing
finan
cial
and
per
form
ance
repo
rting
and
co
mpl
ianc
e an
d re
late
d in
tern
al c
ontro
ls?
c)
Wha
t act
ion
was
take
n ag
ains
t the
Ac
coun
ting
Offi
cer?
d)
W
hat m
easu
res
are
bein
g im
plem
ente
d in
or
der t
o co
rrec
t suc
h an
omal
ies?
(a) T
he s
hort
trans
fer o
f fun
ds to
th
e en
tity
was
bas
ed o
n in
terp
reta
tion
of h
ow th
e ex
pend
iture
was
incu
rred
in
payi
ng fo
r aud
it fe
es fo
r the
aud
it w
ork
done
to th
e en
tity,
the
audi
t co
nduc
ted
shou
ld b
e ac
coun
ted
for b
y th
e en
tity.
It w
as n
ot d
one
in d
isho
nest
y, la
ck o
f eth
ical
bu
sine
ss p
ract
ices
nor
with
any
ba
d in
tent
ions
tow
ards
the
entit
y he
nce
the
reco
rdin
g of
fund
s in
volv
ed, w
as c
orre
cted
in th
e fin
anci
al s
tate
men
t as
per t
he
Audi
tor G
ener
al’s
adv
ice.
(b
)The
inte
rpre
tatio
n on
the
man
ner o
f acc
ount
ing
for t
he
audi
t fee
s pa
id to
PW
C o
n th
e au
dit d
one
on th
e en
tity
led
to
this
find
ing.
How
ever
the
Acco
untin
g O
ffice
r acc
epte
d th
e re
com
men
datio
n of
the
Audi
tor
Gen
eral
on
the
reco
mm
ende
d w
ay o
f acc
ount
ing.
(c
) No
actio
n w
as ta
ken.
(d
) The
cor
rect
ion
was
effe
cted
in
the
finan
cial
sta
tem
ents
as
per
the
Audi
tor G
ener
al’s
adv
ice
and
goin
g fo
rwar
d th
e D
epar
tmen
t w
ill en
sure
that
tran
sfer
The
SCO
PA
was
sa
tisfie
d w
ith th
e re
spon
se. T
he
mat
ter i
s re
solv
ed.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
06
paym
ents
are
mad
e on
regu
lar
basi
s to
the
entit
y ba
sed
on
appr
oved
cas
h flo
ws
and
anal
ysis
of t
heir
finan
cial
repo
rts.
3. F
inan
cial
and
pe
rform
ance
m
anag
emen
t
Fin
anci
al a
nd
per
form
ance
man
agem
ent
Acco
untin
g of
ficer
, on
para
grap
h 19
of t
he
Audi
tor-
Gen
eral
’s re
port;
the
Acco
untin
g O
ffice
r ha
d no
t rev
iew
ed a
nd m
onito
red
com
plia
nce
with
ap
plic
able
law
s an
d re
gula
tions
a)
Why
did
the
acco
untin
g of
ficer
fail
to re
view
an
d m
onito
r com
plia
nce
with
app
licab
le
law
s an
d re
gula
tions
? b)
W
hat a
ctio
n w
as ta
ken
agai
nst t
he
Acco
untin
g O
ffice
r?
c)
Wha
t cor
rect
ive
mea
sure
s ar
e be
ing
impl
emen
ted
in o
rder
to c
orre
ct s
uch
anom
aly?
a) T
he A
ccou
ntin
g O
ffice
r’s e
fforts
to
revi
ew a
nd m
onito
r com
plia
nce
with
ap
plic
able
law
s an
d re
gula
tions
wer
e lim
ited
and
cons
train
t by
the
cash
-flo
w p
robl
ems
in th
e pr
ovin
ce a
nd th
e su
bseq
uent
sec
tion
100
(1b)
invo
ked
in th
e pr
ovin
ce. T
he re
duct
ion
of
num
ber o
f pay
men
t run
s fro
m e
ight
to
two
nega
tivel
y af
fect
ed th
e pa
ymen
t tur
n ar
ound
as
paym
ents
th
at m
iss
the
run
at th
e be
ginn
ing
of
the
mon
th w
ill h
ave
to w
ait f
or m
onth
en
d ru
n.
b) N
o ac
tion
take
n c)
The
dep
artm
ent i
s im
plem
entin
g va
rious
stra
tegi
es to
ens
ure
that
pa
ymen
ts o
f inv
oice
s fit
in th
e re
vise
d sc
hedu
le o
f pay
men
ts ru
ns.
Cen
tral p
oint
s of
sub
mitt
ing
invo
ices
ha
ve b
een
intro
duce
d to
mon
itor t
he
mov
emen
t of i
nvoi
ces
from
poi
nts
to
poin
ts. D
eman
d m
anag
ers
are
also
ta
sked
to in
form
and
adv
ice
serv
ice
prov
ider
s an
d su
pplie
rs o
n th
e go
od
timin
g fo
r billi
ng th
e de
partm
ent a
nd
Acco
untin
g O
ffice
r has
the
info
rmed
th
e se
nior
and
mid
dle
man
agem
ent
SCO
PA
note
d th
e D
epar
tmen
t’s
resp
onse
and
had
no
furth
er d
irect
ive.
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
07
that
dis
cipl
inar
y m
easu
res
will
be
take
n ag
ains
t any
offi
cial
foun
d to
be
resp
onsi
ble
of c
ausi
ng a
del
ay in
pa
ymen
ts o
f sup
plie
rs a
nd s
ervi
ce
prov
ider
s.
4.
Inve
stig
atio
ns
Acco
untin
g O
ffice
r, on
par
agra
ph 2
0 of
the
Aud
itor-
Gen
eral
’s re
port;
an
inve
stig
atio
n w
as c
ondu
cted
by
an in
depe
nden
t con
sulti
ng fi
rm o
n th
e re
ques
t of t
he
depa
rtmen
t in
resp
ect o
f the
util
isat
ion
of fu
nds
by
the
Lim
popo
Agr
icul
ture
Dev
elop
men
t Age
ncy
proj
ect.
The
inve
stig
atio
n w
as p
erfo
rmed
to
dete
rmin
e w
heth
er th
e ag
ency
had
com
plie
d w
ith
the
requ
irem
ents
of t
he s
uppl
y ch
ain
man
agem
ent
polic
y. T
he re
port
was
onl
y is
sued
to m
anag
emen
t du
ring
July
201
2. In
add
ition
, on
para
grap
h 21
, an
inve
stig
atio
n is
bei
ng c
ondu
cted
on
the
Mer
ecas
sc
hem
e to
pro
be in
to th
e al
lega
tions
that
trac
tors
pu
rcha
sed
for f
arm
ers
are
not r
each
ing
the
bene
ficia
ries.
The
inve
stig
atio
n w
as s
till o
n-go
ing
at
the
repo
rting
dat
e.
a) P
leas
e pr
ovid
e a
brie
f rep
ort o
n th
e tw
o in
vest
igat
ions
? b)
Ple
ase
forw
ard
the
inve
stig
atio
n re
port
to
SCO
PA?
a) L
ADA
is th
e jo
int c
olla
bora
tive
tech
nica
l ass
ista
nce
prog
ram
fund
ed
by th
e Fl
emis
h go
vern
men
t thr
ough
th
eir a
genc
y-Fl
emis
h In
tern
atio
nal
Coo
pera
tion
Agen
cy (F
ICA
). Th
e LA
DA
phas
e 2
was
sta
rted
in 2
010.
Li
mpo
po L
ED R
esou
rce
Cen
tre
(LLE
DR
C) a
sec
tion
21 c
ompa
ny,
esta
blis
hed
in L
impo
po d
urin
g th
e EU
fund
ed p
rogr
am in
Lim
popo
, was
co
ntra
cted
to im
plem
ent t
he
prog
ram
. Lim
popo
Dep
artm
ent o
f Ag
ricul
ture
has
ent
ered
into
an
agre
emen
t with
FIC
A to
impl
emen
t LA
DA.
In a
ccor
danc
e to
the
Serv
ice
Leve
l Agr
eem
ent,
LDA
will
tran
sfer
50
perc
ent o
f the
fund
s re
ceiv
ed fr
om
FIC
A to
LLE
RD
C to
impl
emen
t. W
hen
fund
s ar
e sp
ent L
DA
will
verif
y ho
w th
e fu
nds
wer
e sp
ent b
efor
e tra
nsfe
rrin
g th
e ne
xt tr
anch
e. T
he
audi
t was
con
duct
ed n
ot o
nly
to
asse
ss th
e fu
nds
spen
t but
als
o th
e va
lue
for m
oney
on
fund
s sp
ent.
The
audi
t con
duct
ed m
ade
the
follo
win
g su
mm
aris
ed fi
ndin
gs o
n th
e LA
DA
fund
s:
SCO
PA
note
d th
e D
epar
tmen
t’s
resp
onse
and
di
rect
ed th
at th
e D
epar
tmen
t sho
uld
repo
rt to
the
Portf
olio
Com
mitt
ee
quar
terly
on
the
prog
ress
in d
ealin
g w
ith th
e m
atte
rs.
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LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
08
i. Ap
poin
tmen
t of s
ervi
ce
prov
ider
did
not
com
ply
with
re
quire
men
ts o
f Sup
ply
Cha
in M
anag
emen
t Pol
icy.
ii.
D
BAC
did
not
eva
luat
e ca
paci
ty a
nd c
ompe
tenc
e of
se
rvic
e pr
ovid
er a
gain
st
term
s of
refe
renc
e.
iii.
No
Prop
er s
egre
gatio
n of
du
ties.
iv
. N
o em
ploy
ee ta
x de
duct
ed
or w
ithhe
ld o
n fe
es p
aid
to
shor
t ter
m e
xper
ts.
v.
Invo
ices
issu
ed b
y an
d pa
id
to L
impo
po L
ED
Res
ourc
e C
entre
did
not
com
ply
with
th
e VA
T Ac
t. vi
. Li
mpo
po L
ED R
esou
rce
Cen
tre d
id n
ot a
ccou
nt fo
r ou
tput
on
VAT
on
man
agem
ent f
ees
clai
med
. vi
i. N
o co
ntra
ct fo
r bur
den
cost
an
d de
term
inat
ion
of ra
tes
per d
ay.
viii.
La
ck o
f seg
rega
tion
of d
utie
s in
the
paym
ent o
f inv
oice
s fo
r Lim
popo
LED
Res
ourc
e C
entre
. ix
. N
o co
ntra
ct b
etw
een
CM
D
Mar
ketin
g an
d Li
mpo
po L
ED
R
esou
rce
Cen
tre.
x.
Serv
ice
rend
ered
by
expe
rt in
his
per
sona
l cap
acity
has
be
en p
aid
to th
e co
mpa
ny
not o
wne
d by
him
. xi
. O
vera
ll bu
dget
was
not
ex
ceed
ed.
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LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
09
xii.
No
evid
ence
cou
ld b
e ob
tain
ed to
sug
gest
that
pa
ymen
ts w
ere
mad
e di
rect
ly o
r ind
irect
ly b
y se
rvic
e pr
ovid
er to
em
ploy
ees
of th
e de
partm
ent
or d
onor
. xi
ii.
Bene
ficia
ries
did
deriv
e va
lue
from
inve
stm
ents
m
ade
by th
e de
partm
ent
thro
ugh
LAD
A P
hase
2
Prog
ram
me.
xi
v.
Serv
ice
prov
ider
has
relia
ble
finan
cial
man
agem
ent
supp
lem
ente
d Pr
ogra
mm
e Pr
oced
ure
Man
ual b
ut th
e fo
llow
ing
wea
knes
ses
wer
e id
entif
ied:
-
Paym
ents
mad
e af
ter e
xpiry
of
cont
ract
s.
- N
o pe
rson
al d
etai
ls (s
uch
as
CVs
, qua
lific
atio
n,
mem
bers
hip
of p
rofe
ssio
nal
asso
ciat
ions
or a
ffilia
tions
kep
t in
the
file)
. Th
e de
partm
ent h
as e
ngag
ed th
e Se
rvic
e Pr
ovid
er to
pro
vide
a p
lan
to
rect
ify th
e sh
ortc
omin
gs. T
he
prog
ram
me
is c
urre
ntly
sus
pend
ed
and
pend
ing
the
deci
sion
by
FIC
A w
heth
er to
con
tinue
with
the
prog
ram
me
or n
ot. I
f and
whe
n it
does
the
next
tran
che
of th
e fu
nds
will
be tr
ansf
erre
d. D
iscu
ssio
ns a
re
held
with
FIC
A fa
cilit
ated
by
Nat
iona
l Tr
easu
ry (I
nter
natio
nal D
evel
opm
ent
Coo
pera
tion)
to re
ach
agre
emen
t on
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PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
10
the
cont
inua
tion.
b)
The
mat
ter w
as b
eing
inve
stig
ated
by
SA
PS.
Inve
stig
atio
n ha
s be
en
com
plet
ed b
y th
e un
it an
d th
e ca
se
dock
et h
as b
een
refe
rred
to th
e N
atio
nal P
rose
cutin
g Au
thor
ity. T
he
case
cou
ld n
ot b
e pr
ocee
ding
as
it is
no
w c
onfir
med
that
the
sole
Dire
ctor
of
the
com
pany
that
sho
uld
be
pros
ecut
ed h
as p
asse
d on
in J
une
2012
in B
ulga
ria. T
he N
PA
has
conf
irmed
hav
ing
rece
ived
co
nfirm
atio
n of
dea
th. T
he m
atte
r ha
s be
en n
ow re
ferr
ed to
Ass
et
Forfe
iture
Uni
t to
proc
eed
with
the
case
.
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LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
11
Tab
le 1
3.1
RW
OP
S a
ctio
ns
of
the
Dep
artm
ent
18.0
1.20
13
Nam
e o
f O
ffic
ial
Nat
ure
o
f R
WO
PS
fi
nd
ing
s
rep
ort
ed
Dep
artm
enta
l fin
din
gs
Dec
isio
n
Act
ion
Mal
ema
S.D
C
ompa
ny M
ualim
a di
d bu
sine
ss
with
LD
A 2
011/
2012
- No
busi
ness
don
e w
ith L
DA
- C
ompa
ny d
oes
not
appe
ar o
n LD
A
data
base
.
- D
id b
usin
ess
with
Nat
iona
l Tr
easu
ry
until
30.
04.2
011
befo
re a
ppoi
nted
as
a
publ
ic s
erva
nt o
n 01
.08.
2011
.
Cha
rge
with
draw
n N
ON
E
Mag
anda
ni N
.V
Com
pany
Vai
da C
onst
ruct
ion
with
LDA
-Com
pany
don
e bu
sine
ss w
ith M
opan
i
dist
rict m
unic
ipal
ity.
- Offi
cer h
ad n
o pe
rmis
sion
for R
WO
PS
One
m
onth
su
spen
sion
with
out p
ay
14.1
2.20
12
Nga
tsan
e T.
A
Com
pany
Sel
atsa
ne d
id b
usin
ess
with
LD
A
Com
pany
not
in th
e LD
A da
taba
se
Cha
rge
with
draw
n N
ON
E
Sello
N.P
B
ana-
Ba-K
gwan
e Pr
im
did
busi
ness
with
LD
A
Com
pany
not
ass
ocia
ted
with
the
offi
cer
Cha
rge
with
draw
n N
ON
E
Kone
M.M
Th
e C
urve
Beh
ind
Trad
ing
371
did
busi
ness
with
LD
A
-Em
ploy
ed i
n go
vern
men
t fo
r th
e fir
st
time
on 0
1.07
.201
1
- D
id b
usin
ess
with
CO
GH
STA
durin
g
Jan
–Mar
ch 2
011
With
draw
n as
offi
cer
was
not
a pu
blic
ser
vant
NO
NE
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 212
14. Prior modifications to audit reports
Nature of qualification, disclaimer, adverse opinion and matters of non-compliance
Financial year in which it first arose
Progress made in clearing / resolving the matter
Unqualified 2009/10 -
Clean Audit 2010/11 -
Unqualified 2011/12 -
15. Exemptions and deviations received from the National Treasury
None
16. Interim Financial Statements
The department submitted three sets of Interim Financial Statements to provincial Treasury during the year under review as required. The Interim Financial Statements covered the three quarters of the financial year up to 31 December 2012.
17. Contingent liabilities that are not readily quantifiable in monetary values and the values cannot be reliably estimated.
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LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
13
Tab
le 1
7.1.
a C
on
tin
gen
t lia
bili
ties
th
at a
re n
ot
read
ily q
uan
tifi
able
in m
on
etar
y va
lue
and
th
e va
lues
can
no
t b
e re
liab
ly e
stim
ated
. D
etai
l in
form
atio
n a
re o
n t
he
bel
ow
tab
le.
M
AT
TE
R
CA
US
E O
F A
CT
ION
&
BR
IEF
DE
SC
RIP
TIO
N
AM
OU
NT
O
F C
LA
IM
LE
GA
L
CO
ST
S
ST
AT
US
TO
DA
TE
FU
TU
RE
P
LA
NS
G
AP
S
&IN
TE
RV
EN
TIO
N
1.S
ilas
Red
eye/
LD
A &
Rod
rigue
s
Valid
ity o
f lea
se a
gree
men
t. C
halle
nge
of th
e va
lidity
of
the
leas
e ag
reem
ent.
LDA
wan
ted
to p
urch
ase
a fa
rm
for L
RAD
pur
pose
s fro
m M
rs
Rod
rigue
s w
ho h
ad a
leas
e ag
reem
ent w
ith R
edey
e .M
r R
edey
e al
lege
s th
at h
e ha
s a
leas
e ag
reem
ent.
Not
qu
antif
ied
R13
680
.00
It w
as d
isco
vere
d th
at
the
Deb
tor p
asse
d aw
ay
on th
e 07
Dec
embe
r 20
11. I
nstru
ctio
ns g
iven
to
the
Stat
e At
torn
ey’s
of
fice
to re
cove
r fro
m th
e de
ceas
ed e
stat
e.
To p
ursu
e th
e m
atte
r sin
ce
the
cont
ract
w
as fr
audu
lent
.
Non
e
2.Se
ngan
i Nel
son/
MEC
for
Agric
ultu
re
Sum
mon
s. C
laim
for
dam
ages
alle
gedl
y su
stai
ned
as a
resu
lt of
ere
ctio
n of
a
fenc
e w
hich
enc
roac
hed
on
Mr S
enga
ni’s
farm
.
Not
yet
de
term
ined
N
one
The
Appl
ican
t has
al
read
y pr
esen
ted
thei
r ca
se. I
nspe
ctio
n in
loco
co
nduc
ted.
Par
tly h
eard
, po
stpo
ned
sine
die
. Le
tter w
ritte
n to
the
Stat
e At
torn
ey to
inte
rven
e to
fin
alis
e th
is m
atte
r.
The
Cor
resp
onde
nt
Atto
rney
will
info
rm th
e D
epar
tmen
t ab
out t
he tr
ial
date
.
Join
LED
ET a
s th
e re
leva
nt
auth
ority
on
envi
ronm
enta
l m
atte
rs.
3.D
ithak
one
Com
mun
ity
Cla
im C
ase
No.
Cla
im in
term
s of
the
Res
titut
ion
of L
and
Rig
hts
Act f
or la
nd h
eld
unde
r Po
wer
of A
ttorn
ey fr
om
Dep
artm
ent L
and
Affa
irs.
Non
e N
one
Inst
ruct
ions
giv
en to
the
Stat
e At
torn
ey to
abi
de
the
deci
sion
of t
he c
ourt.
N
o re
lief s
ough
t aga
inst
th
e D
epar
tmen
t.
To a
bide
the
deci
sion
of
cour
t.
Non
e.
4.M
olek
wa
Seku
ngw
e C
omm
unity
Cla
im in
term
s of
the
Res
titut
ion
of L
and
Rig
hts
Act f
or la
nd h
eld
unde
r Po
wer
of A
ttorn
ey fr
om
Dep
artm
ent L
and
Affa
irs.
Non
e N
one
Stat
e At
torn
ey c
onfir
med
th
at a
Not
ice
to a
bide
ha
s be
en s
erve
d an
d fil
ed.
No
relie
f sou
ght a
gain
st
To a
bide
the
deci
sion
of
cour
t.
Non
e
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PO
PO
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RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
14
MA
TT
ER
C
AU
SE
OF
AC
TIO
N &
B
RIE
F D
ES
CR
IPT
ION
A
MO
UN
T
OF
CL
AIM
L
EG
AL
C
OS
TS
S
TA
TU
S T
O D
AT
E
F
UT
UR
E
PL
AN
S
GA
PS
&
INT
ER
VE
NT
ION
th
e D
epar
tmen
t.
5.N
yava
na C
omm
unity
Lan
d C
laim
Cla
im in
term
s of
the
Res
titut
ion
of L
and
Rig
hts
Act f
or la
nd h
eld
unde
r Po
wer
of A
ttorn
ey fr
om
Dep
artm
ent L
and
Affa
irs.
Non
e
Non
e
Inte
rim o
rder
gra
nted
to
insp
ect t
he la
nd in
qu
estio
n. M
edia
tor h
as
been
app
oint
ed to
m
edia
te o
n th
e m
atte
r. W
aitin
g fo
r dat
e of
m
edia
tion.
To a
bide
the
deci
sion
of
cour
t.
Non
e
6.Se
raka
lala
Com
mun
ity
Land
Cla
im
Cla
im in
term
s of
the
Res
titut
ion
of L
and
Rig
hts
Act f
or la
nd h
eld
unde
r Po
wer
of A
ttorn
ey fr
om
Dep
artm
ent L
and
Affa
irs.
Non
e
Non
e
Inst
ruct
ions
giv
en to
the
Stat
e At
torn
ey to
abi
de
by th
e de
cisi
on o
f the
co
urt.
No
relie
f sou
ght a
gain
st
the
Dep
artm
ent.
To a
bide
by
the
deci
sion
of t
he
cour
t.
Non
e
7.C
omgu
ard
Sec
urity
Se
rvic
es /L
DA
Lette
r of d
eman
d fo
r non
-re
stric
tion
from
doi
ng
busi
ness
with
the
stat
e.
Non
e
Non
e
The
Serv
ice
Prov
ider
do
es n
ot w
ant t
o be
re
stric
ted
from
doi
ng
busi
ness
with
the
stat
e af
ter m
isre
pres
enta
tion
of fa
cts.
No
Sum
mon
s is
sued
.
Neg
otia
tion
for
settl
emen
t. N
one
8. K
M M
abits
ela
& N
G
Wee
nink
/ LD
A
Rev
iew
of a
n aw
ard
rece
ived
fro
m G
PSBC
C to
pay
ap
plic
ant f
or O
SD.
Not
yet
qu
antif
ied
Not
yet
qu
antif
ied
Aw
ard
rece
ived
from
G
PSBC
C to
pay
the
appl
ican
t for
OSD
. In
stru
ctio
ns g
iven
to
Stat
e At
torn
ey to
app
ly
for r
evie
w.
To re
view
the
awar
d.
Non
e
9.Ja
pie
Vum
a &
Ram
arat
ha
Com
mun
ity /
LDA
Cla
im in
term
s of
the
Res
titut
ion
of L
and
Rig
hts
Act.
Non
e N
ot y
et
quan
tifie
d In
stru
ctio
ns g
iven
to th
e St
ate
Atto
rney
to fi
le a
nd
serv
e N
otic
e to
abi
de.
To a
bide
by
the
deci
sion
of t
he
cour
t.
Non
e
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
229
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
15
MA
TT
ER
C
AU
SE
OF
AC
TIO
N &
B
RIE
F D
ES
CR
IPT
ION
A
MO
UN
T
OF
CL
AIM
L
EG
AL
C
OS
TS
S
TA
TU
S T
O D
AT
E
F
UT
UR
E
PL
AN
S
GA
PS
&
INT
ER
VE
NT
ION
N
o re
lief s
ough
t aga
inst
th
e D
epar
tmen
t.
10. L
usha
ka L
wa
Tshi
rund
u co
mm
unity
Lan
d C
laim
/ LD
A
Mer
its o
f the
cas
e no
t yet
cl
ear.
N
one
Not
yet
qu
antif
ied
Inst
ruct
ion
to b
e gi
ven
to
Stat
e At
torn
ey to
saf
e gu
ard
the
inte
rest
of t
he
depa
rtmen
t.
To a
bide
by
the
deci
sion
of t
he
cour
t.
Not
ice
of m
otio
n w
as n
ot s
erve
d to
th
e de
partm
ent.
Dep
artm
ent o
nly
rece
ive
Filin
g N
otic
e
11. R
amal
ata
Thiv
hele
li Be
rnar
d / M
inis
ter o
f Jus
tice
and
Con
stitu
tiona
l D
evel
opm
ent a
nd o
ther
s
Setti
ng a
side
of m
aint
enan
ce
orde
r gra
nted
aga
inst
the
appl
ican
t.
Non
e N
ot y
et
quan
tifie
d In
stru
ctio
n gi
ven
to th
e St
ate
Atto
rney
to s
afe
guar
d th
e in
tere
st o
f the
D
epar
tmen
t. N
o re
lief s
ough
t aga
inst
th
e D
epar
tmen
t.
To a
bide
by
the
deci
sion
of t
he
cour
t.
Non
e
12. R
amor
ula
Com
mun
ity /
LDA
C
laim
in te
rms
of th
e R
estit
utio
n of
Lan
d R
ight
s Ac
t.
Non
e
Non
e
Inst
ruct
ions
giv
en to
the
Stat
e At
torn
ey to
file
and
se
rve
Not
ice
to a
bide
by
the
deci
sion
of t
he c
ourt.
N
o re
lief s
ough
t fro
m th
e D
epar
tmen
t in
the
clai
m.
To a
bide
by
the
deci
sion
of t
he
cour
t.
Non
e
13. A
frica
n m
eat p
rodu
cts
/ LD
A
Lette
r of d
eman
d re
ceiv
ed
for t
he a
llege
dly
brea
ch o
f co
ntra
ct.
Not
yet
qu
antif
ied
N
ot y
et
quan
tifie
d
Inst
ruct
ions
giv
en to
the
Stat
e At
torn
ey to
def
end
the
mat
ter i
f Sum
mon
s is
is
sued
.
To d
efen
d th
e cl
aim
. N
o re
cord
of t
he
alle
ged
agre
emen
t.
14.S
etla
bosw
ane
Agr
icul
tura
l C
oope
rativ
e Li
mite
d /L
DA
Req
uest
for t
he fi
nanc
ial
stat
emen
ts o
f the
Pro
ject
. N
ot y
et
quan
tifie
d N
ot y
et
quan
tifie
d M
atte
r was
in c
ourt
on
the
18th A
pril
2013
po
stpo
ned
sine
die
to
allo
w fo
r app
licat
ion
for
resc
issi
on o
f jud
gem
ent
To d
efen
d th
e cl
aim
if th
e m
atte
r pur
sues
.
Non
e
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
230
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
AG
RIC
UL
TU
RE
V
OT
E 0
4 R
EP
OR
T O
F T
HE
AC
CO
UN
TIN
G O
FF
ICE
R
for
the
year
en
ded
31
Mar
ch 2
013
Pa
ge 2
16
MA
TT
ER
C
AU
SE
OF
AC
TIO
N &
B
RIE
F D
ES
CR
IPT
ION
A
MO
UN
T
OF
CL
AIM
L
EG
AL
C
OS
TS
S
TA
TU
S T
O D
AT
E
F
UT
UR
E
PL
AN
S
GA
PS
&
INT
ER
VE
NT
ION
to
ens
ue.
15.M
arob
ala
o Its
oshe
C
omm
unal
Pro
perty
/LD
A
Not
ice
of M
otio
n Ap
plic
atio
n fo
r Spo
liatio
n.
Non
e
Not
yet
qu
antif
ied
Inst
ruct
ions
giv
en to
the
Stat
e At
torn
ey.
No
relie
f sou
ght a
gain
st
the
Dep
artm
ent.
To a
bide
by
the
deci
sion
of t
he
cour
.t
Non
e
16. S
enat
la G
ener
al P
roje
ct
/LD
A
Lette
r of d
eman
d C
laim
for o
utst
andi
ng
paym
ents
for s
ervi
ce
rend
ered
.
Non
e
Not
yet
qu
antif
ied
Parti
es tr
ying
to re
solv
e th
e m
atte
r am
icab
ly.
To d
efen
d th
e m
atte
r if
Sum
mon
s is
is
sued
.
Non
e
Tab
le 1
7.1.
b
Co
nti
ng
ent
asse
ts w
hic
h a
re n
ot
yet
qu
anti
fiab
le in
mo
net
ary
valu
e an
d t
he
valu
es c
ann
ot
be
relia
bly
est
imat
ed
M
AT
TE
R
CA
US
E O
F A
CT
ION
&
BR
IEF
DE
SC
RIP
TIO
N
AM
OU
NT
O
F C
LA
IM
LE
GA
L
CO
ST
S
ST
AT
US
TO
DA
TE
FU
TU
RE
P
LA
NS
G
AP
S &
IN
TE
RV
EN
TIO
N
4.LD
A/ M
anag
a T.
R
Rev
iew
app
licat
ion
for
awar
d ag
ains
t Man
aga
for
mis
appr
opria
tion
of fu
nds
Non
e N
one
A no
tice
in te
rms
of R
ule
7 an
d th
e re
cord
was
rece
ived
fro
m th
e Ba
rgai
ning
Cou
ncil.
Th
e St
ate
Atto
rney
to a
pply
fo
r the
repl
ying
affi
davi
t to
be
stru
ck o
ff.
To p
ursu
e th
e m
atte
r N
one
12..L
DA
/ Bal
oyi
Mat
thew
s Ap
plic
atio
n fo
r rev
iew
of a
n ar
bitra
tion
awar
d gr
ante
d ag
ains
t the
Dep
artm
ent.
Non
e
Not
yet
qu
antif
ied
Tran
scrip
t to
be fo
rwar
ded
to
the
othe
r par
ty a
nd C
ouns
el
to c
onsu
lt w
ith th
e St
ate
Atto
rney
. A
wai
t pro
gres
s re
port
from
th
e St
ate
Atto
rney
.
Rev
iew
the
arbi
tratio
n aw
ard.
Prog
ress
repo
rt re
ques
ted.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
231
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 217
18. 30 day payment compliance and reporting
The department has put in place a system of tracking of each invoice received from the service providers to be able to track progress with the processing of each invoice as required by Instruction Note 34 issued by the National Treasury during the third quarter of the financial year under review. In terms of Instruction Note 34 departments were also required to provide exception reports on the number of invoices and the value thereof that have not been paid within thirty (30) days from date of receipt. The tables below show the department’s performance with regard to the 30 day payment reporting compliance;
Table 18.1
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
232
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 218
Table 18.2
Table 18.3
0
10
20
30
40
50
60
70
80
90
No of invoices older than 30 days that have not been paid
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
233
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 219
Table 18.4
The department has implemented the following steps to curb payments made in excess of 30 days.
KEY CHALLENGE ROOT CAUSE CORRECTIVE MEASURE RESPONSIBILITY DELAYED SUBMISSION OF EMPLOYEE CLAIMS
Delayed claims of officials
• No payment of cell phone claims received after 30 days of the invoice date.
• Disciplinary action for non-compliance.
• SM: Financial Accounting • Districts Finance Managers.
INSUFFICIENT FUNDS Shifting or misclassifications of funds.
• At order issuing stage, commitments to be done in both FINEST and BAS, no more deferring committing on BAS.
• Central management of virements.
• Disciplinary action for non-compliance.
• Demand managers to timeously update their commitment registers. Copies of commitment registers should. accompany requisition forms and virement applications.
• SM: Supply Chain Management.
• Districts Finance Managers. • SM: Management
Accounting. • Demand Managers.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
234
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 220
LATE SUBMISSIONS OF INVOICES
• Demand managers delay to certify invoices due to disagreements.
• Demand managers postpone certification of invoices.
• Finance Officials misplace or postpone processing documents.
• Ensure timely submission of invoices at central point
• Contractors to only issue invoices after payment certificates have been issued by demand managers and not the other way round.
• Ensure prompt corrective measures when an invoice has issues and is returned from Financial Management.
• Disciplinary for non-compliance.
• GMs • SMs • Demand Managers • SM: Supply Chain
Management. • SM: Financial Accounting. • Districts Finance Managers.
FINANCE CAPACITY • Suspension of financial administration at Waterberg district.
• Human errors in transaction processing in the systems.
• Process payments for Waterberg at Head Office.
• Fill Finance posts in Waterberg.
• SM: Asset Management. • SM: Financial Accounting.
• Fill critical Financial Management vacant posts to alleviate workload on existing staff.
• Training. • Disciplinary action taken.
• Chief Financial Officer. • GM: Human Resource
Services.
SYSTEM PERFORMANCE
Poor performance of BAS.
• Consultation with SITA. • Act on recommendations
to be provided by the SITA diagnostic report.
• GM: Strategic Management. • SM: Government.
Information Technology Services (GITS).
CONTRACTOR RELATED DOCUMENT DELAYS
Delayed submission of entity forms and changes of entities’ banking details.
• Contractors to resubmit invoices with revised dates after sorting out all issues.
• SM: Supply Chain Management.
PROGRAM MANAGEMENT
Program Managers are not monitoring the payment of their invoices constantly.
• Ensure Finance provides reports and support to Program Managers.
• Compliance of payment of Invoices in 30 days. remaining a standing
• Head of Department. • Chief Financial Officer. • All GMs and SMs.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
235
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 221
item on Executive Management Monthly meeting.
• Feedback to Program Managers between the runs on problem invoices.
19. Major losses incurred during the year which are not yet recognised in the general ledger
The Department has incurred losses to the total value of R942,603.96 of which R64, 695.47 was condoned by the Accounting Officer after the recommendation of the Loss Control Committee (LCC) Detail are included in the departmental register for theft, losses, damages and fruitless and wasteful expenditure. Summary of the Loss Control Register
Opening Balance R348 931.39
Losses incurred during the year R942, 603.96
Less Condoned R64,695.47
Closing Balance R1,226,839.49
20. Occupation Specific Dispensation
20.1 The process of implementing OSD is on-going in the department as Phase 1 and Phase 2 have
been implemented to the majority of the categories qualifying in accordance with DPSA OSD criteria. The department is preparing for the implementation of Phase 3 to the artisan employees category which will be done during the course of the 2013/2014 financial year. The rand value of the OSD payable on Phase 3 has not yet been quantified.
20.2 Outstanding amount of R87,842.42 due to the department from prior year overpayment on OSD
has been recovered from four employees and an amount of R100,451.50 for Phase 2 was paid to the artisans during the financial year under review. Overpayment on OSD amounting to R21 124.08 for six artisans was discovered after implementation of Phase 2 and the recovery process is underway. Outstanding category of employees like engineers will be paid their OSD during the financial year 2013/2014.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
236
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 222
21. Related parties
The following are related parties of the Limpopo Department of Agriculture. These are parties considered to be having the ability to control or being controlled by the department or exercise significant influence over the department in making financial and operating decisions or the department and entity are having common control.
ITEM NO
INSTITUTION
NATURE
1.
Limpopo Department of Public Works
The Department of Agriculture makes use of buildings that belong to the Department of Public Works and the Department of Public Works does not charge this department any rental for use of these buildings. The Provincial Department of Public Works assists this Department in sourcing accommodation within the province as well as coordinating and monitoring of contracts with different service providers.
2. The Limpopo Provincial Treasury Audit Committee Payments: The service provided by the Provincial Audit Committee are administered and paid for by Limpopo Provincial Treasury.
Internal Audit: The Limpopo Provincial Administration has established an internal audit function in accordance with section 33(1) (a) (i) of the Public Finance Management Act (Act 1 of 1999) and Decision 11/2001 of the Limpopo Executive Council. The internal audit function is a shared function among departments. The Provincial Treasury does not charge this department for any internal audit services rendered.
3. Limpopo Agricultural Development Co-operation (Departmental Public Entity).
The department has transferred funds to the LADC (its public entity). Details of the transfer are listed in Annexure 3 of the Annual Financial Statements.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
237
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 223
4. Department of International Relations and Cooperation ( DIRCO)
The Department of International Relations and Cooperation (DIRCO) facilitated international transactions for this department and DIRCO does not charge this department for the services rendered on behalf of the department.
5. South African Police Services The South African Police Services are assisting the department with VIP protection of the MEC. SAPS does not charge the department for services rendered, this department only paid for overtime done by VIP official which is work done after hours.
22. Negative Capped Leave
The department is in the process of recovering the negative capped leave days which emanated from the adoption of PCBC Resolution 7 of 2000. In dealing with the negative capped leave days the department has adopted a system through which it deducts sixteen (16) annual leave days from the affected employees who qualify for 26 annual leave days and ten (10) annual leave days from those who qualify for 22 annual leave days. The table below show the negative capped leave included in the capped leave commitments:
Surnames and Initial PERSAL No. Negative Capped Days
Reduced during the year 2012/2013
Negative balance as at March 2013
Value Rand
1.Hobyane-Mbhombi TC 81073801 -38 16 -22 -18 087.89
2.Phadu MF 80751946 -27 16 -11 - 3 467.16
3.Van De Venter P 13469088 -32 16 -16 -14 177.01
4.Maselesele TM 80660452 -23 15 -8 -7 191.97
5.Thosago M.P 80758096 -47 16.28 -30.72 -21 267.07
6.Manamela LA 81262825 -60 16.41 -43.59 -39 546.90
7.Lekola M.P 81572191 -32 - -32 -8 821.80
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
238
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Page 224
TOTAL -259 95.69 -163.31 112 559. 80
2.3. Approval
The Annual Financial Statements set out on pages 194 - 304 have been approved by the Accounting Officer(s). ……………………………… Ndove T.S
Acting Accounting Officer
31st May 2013
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
239
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
240
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
241
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 04
REPORT OF THE ACCOUNTING OFFICER for the year ended 31 March 2013
Page 200
9. Asset Management The Department has made tremendous effort in the management of its assets and has improved in the accountability of its assets and has achieved greater level of accuracy than in the past. All assets acquired have been recorded in the asset register. The department utilised the available resources to conduct assets verification to enable the department to have knowledge of the location and values of all assets. The Department, in consultation with Provincial Treasury, utilised an external system to account for its assets. The Asset Management Reforms (AMR) milestone has been achieved to date except for depreciation of assets due to the nature of the asset management template that is in use as it does no not cater for depreciation. Asset depreciation is a complex process when using manual system considering the number of assets that the department manages and controls. In future depreciation will be catered for in the automated system that is being developed for use by the province. Assets Transferred to the department This Department has received seventy two (72) tractors and farm implements from National Department of Agriculture to the value of R37, 577,366.28 for use by Limpopo farmers. These assets have been included in the departmental assets register. The Limpopo Economic Development Agency (LEDA) has transferred computers and printers to the value of R351, 447.60 and these assets have also been included in the departmental asset register.
10. Inventories
All inventory opening and closing balances, together with movements for the year will be reflected in the Annexure on Inventory.
11. Events after the reporting date
None
12. Information on predetermined objectives
Management of performance information The management of performance information (PI) in the Limpopo Department of Agriculture (LDA) is guided by the Framework for Managing Programme Performance Information from National Treasury and the LDA Performance Monitoring and Evaluation Framework.
12.1. Integration of performance information structures and systems within management processes and systems The following existing structures are utilised to ensure that effective systems for performance information management are in place, and that monitoring and evaluation of performance information is used within the LDA to improve its decision-making, planning and implementation. These structures are also the vehicles for consultation processes that ensure the information needs of different users are taken into consideration when specifying the range of information to be collected.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
242
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
PO
DE
PA
RT
ME
NT
OF
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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Dir
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
246
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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Det
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Det
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Tra
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
247
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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AF
S L
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26
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476
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2012
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2011
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Pro
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Per
Eco
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Ad
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Ap
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C
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189
800
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2
356
192
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95 3
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17
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27
Pay
men
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765
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S
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2
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Pay
men
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
254
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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Fo
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5.1
R
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Cur
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39
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)
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209
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-
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Pay
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98)
1 0
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9
72
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96
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296
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ota
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721
98
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erce
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51 0
01
49 5
75
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
255
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
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fo
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1 M
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201
3 20
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AF
S L
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gric
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re
-
239
-
2012
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2011
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Pro
gra
mm
e 5
Per
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cl
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Ad
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Sh
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pp
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C
urr
ent
pay
men
ts
Com
pens
atio
n of
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ploy
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30
900
-
1
136
32
036
32
036
- 10
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nt
33 6
85
33 0
50
G
oods
and
ser
vice
s
8 2
84
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-
8 1
73
7 5
05
6
68
91.8
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16 6
30
15 8
76
Tra
nsf
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ub
sid
ies
P
rovi
nces
& m
unic
ipal
ities
1
8
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-
17
4
1
3
23.5
perc
ent
H
ouse
hold
s
30
112
-
142
142
- 10
0.0p
erce
nt
57
112
P
aym
ent
for
cap
ital
ass
ets
B
uild
ings
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ther
fixe
d st
ruct
ures
355
-
(162
)
193
193
- 10
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erce
nt
6
29
5
37
M
achi
nery
& e
quip
men
t
955
-
(136
)
819
779
4
0
95.1
perc
ent
To
tal
40 5
42
-
8
38
41 3
80
40 6
59
7
21
98.3
per
cen
t
51
001
49
575
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
256
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
PO
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201
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AF
S L
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re
-
240
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etai
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gra
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GR
ICU
LT
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ICS
Fo
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Det
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6.1
A
GR
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US
INE
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PP
OR
T
AN
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EV
EL
OP
ME
NT
Cur
rent
pay
men
t
20
261
1
108
195
21
564
21
564
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17 8
79
17 6
13
T
rans
fers
and
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sidi
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96 0
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41)
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95 9
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98 0
00
97 4
85
P
aym
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1
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3
3
6.2
M
AC
RO
EC
ON
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ICS
&
ST
AT
IST
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C
urre
nt p
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ent
6 4
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5 3
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4 8
61
4
47
91.6
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ent
5 7
30
4 5
83
T
rans
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4
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41
4
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ota
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122
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873
121
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466
98
.8p
erce
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1
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1
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84
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
257
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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201
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AF
S L
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21
001
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195
21
196
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196
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erce
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19 5
11
18 4
08
G
oods
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5 6
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-
5 6
76
5 2
29
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47
92.1
perc
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4 0
98
3 7
88
Tra
nsf
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sid
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D
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genc
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93 0
00
-
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93 0
00
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00
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96
000
96
000
Hou
seho
lds
3
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1
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1
019
66
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t
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000
1
485
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aym
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for
fin
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sset
s
1
-
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1
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0.0p
erce
nt
3
3
To
tal
1
22 6
78
-
1
95
1
22 8
73
1
21 4
07
1 4
66
98.8
per
cen
t
121
612
119
684
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
258
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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AF
S L
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t of A
gric
ultu
re
-
242
-
Det
ail p
er p
rog
ram
me
7 -
ST
RU
CT
UR
ED
AG
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RA
L T
RA
ININ
G
Fo
r th
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1 M
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201
3
2012
/13
2011
/12
Det
ails
per
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sted
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00
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cen
t
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7.1
F
UR
TH
ER
ED
UC
AT
ION
AN
D
TR
AIN
ING
(F
ET
)
C
urre
nt p
aym
ent
69 1
83
(2
37)
1 2
39
70 1
85
68 8
91
1 2
94
98.2
perc
ent
64 4
31
68 0
94
T
rans
fers
and
sub
sidi
es
3
07
2
33
540
530
1
0
98.1
perc
ent
2
89
3
73
P
aym
ent f
or c
apita
l ass
ets
8
030
2
98
8 3
28
8 3
43
(15)
10
0.2p
erce
nt
6 9
80
3 2
33
P
aym
ent f
or fi
nanc
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sset
s
4
-
4
4
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0.0p
erce
nt
25
2
5
T
ota
l
77
520
-
1
537
79
057
77
768
1
289
98
.4p
erce
nt
71 7
25
71 7
25
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
259
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
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3 20
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AF
S L
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re
-
243
-
P
rog
ram
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7 P
er E
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00
C
urr
ent
pay
men
ts
Com
pens
atio
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em
ploy
ees
52
433
1 2
39
53 6
72
53 6
72
-
100.
0per
cent
48
994
51
726
Goo
ds a
nd s
ervi
ces
16
750
(237
)
16 5
13
15 2
19
1 2
94
92.2
perc
ent
15 4
37
16 3
68
Tra
nsf
ers
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ub
sid
ies
P
rovi
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unic
ipal
ities
2
4
24
1
4
10
58
.3pe
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10
Hou
seho
lds
283
233
-
516
516
- 10
0.0p
erce
nt
2
70
3
63
Pay
men
t fo
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sset
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uild
ings
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7
000
365
298
7
663
7
663
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3 7
47
Mac
hine
ry &
equ
ipm
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1 0
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665
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erce
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3 2
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33
Pay
men
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4
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25
2
5
To
tal
77 5
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-
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79 0
57
77 7
68
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89
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per
cen
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71
725
71
725
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
260
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
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arch
201
3 20
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013
AF
S L
impo
po D
epar
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t of A
gric
ultu
re
-
244
-
D
etai
l per
pro
gra
mm
e 8
- R
UR
AL
DE
VE
LO
PM
EN
T C
OO
RD
INA
TIO
N
Fo
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nd
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arch
201
3
2012
/13
2011
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Det
ails
per
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tin
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atio
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ual
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nt
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al
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ual
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00
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00
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00
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8.1
D
EV
EL
OP
ME
NT
PL
AN
NIN
G
Cur
rent
pay
men
t
5
721
3
06
6 0
27
6 0
27
-
100.
0per
cent
-
-
T
ota
l
5
721
-
306
6
027
6
027
- 10
0.0p
erce
nt
-
-
Pro
gra
mm
e 8
Per
Eco
no
mic
cl
assi
fica
tio
n
Ad
just
ed
Ap
pro
pri
atio
n
Sh
ifti
ng
of
Fu
nd
s
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emen
t F
inal
A
pp
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A
ctu
al
Exp
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re
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ian
ce
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end
itu
re
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erce
nt
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al
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riat
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Fin
al
Ap
pro
pri
atio
n
Act
ual
E
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dit
ure
R'0
00
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00
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00
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00
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00
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00
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cen
t
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00
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00
C
urr
ent
pay
men
ts
Com
pens
atio
n of
em
ploy
ees
2
772
9
5
3
60
3 2
27
3 2
27
-
100.
0per
cent
-
-
Goo
ds a
nd s
ervi
ces
2
949
(95
)
(54
)
2
800
2
800
- 10
0.0p
erce
nt
-
-
To
tal
5 7
21
-
3
06
6 0
27
6 0
27
-
100.
0per
cen
t
-
-
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
261
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 245 -
1. Detail of transfers and subsidies as per Appropriation Act (after virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after virement):
Detail of these transactions can be viewed in Note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note to Payments for financial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after virement):
4.1 Per programme: Final
Appropriation
Actual Expenditure
Variance Variance as a
percent of Final Approp.
R’000 R’000 R’000 percent
1. Administration 292 830 292 754 76 0.0percent
2. Sustainable Resource Management 105 800 105 078 722 0.7percent
3. Farmer Support and Development 868 821 834 601 34 220 3.9percent
Explanation of variance: The programme underspent as a result of CASP conditional grant whose projects could not be completed within the financial year. Roll over has been requested to cover the expenditure in 2013/14 financial year
4. Veterinary Services 41 718 39 817 1 901 4.6percent
Explanation of variance: Due to contractual disputes the service provider contracted to supply the department with vaccinations and animal medicines could not deliver the required goods and services. The saving will be surrendered to Provincial Treasury.
5. Technology, Research and Development
41 380 40 659 721 1.7percent
6. Agricultural Economics 122 873 121 407 1 466 1.2percent
7. Structured Agricultural Training 79 057 77 768 1 289 1.6percent
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
262
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 246 -
8. Rural Development Coordination 6 027 6 027 0 0percent
4.2 Per economic classification:
Final Appropriation
Actual Expenditure Variance
Variance as a percent of Final Approp.
R’000 R’000 R’000 percent
Current expenditure
Compensation of employees 893 103 893 103 0 0 percent Goods and services 340 116 335 831 4 285 1.3 percent
Transfers and subsidies
Provinces and municipalities 369 225 144 39.0 percent Departmental agencies and accounts 93 000 93 000 0 0 percent Households 166 755 141 645 25 110 15.1 percent Payments for capital assets Buildings and other fixed structures 43 823 33 572 10 251 23.4 percent Machinery and equipment 19 403 18 798 605 3.1 percent Software and other intangible assets 3 536 3 536 0 0 percent
Payments for financial assets
53 53 0 0 percent
Explanation of variance: Overall the department spent 97.4percent. Roll-over to the amount of R37 million has been requested to cater for CASP for CASP incomplete projects.
Per conditional grant
Final Appropriation
Actual Expenditure Variance
Variance as a percent of Final Approp.
R’000 R’000 R’000 percent
Agriculture, Forestry & Fisheries
Letsema Projects
52 801 49 025 3 776 7.2 percent Land Care
20 356 20 347 9 0.0 percent
Comprehensive Agricultural Support Grant
207 408 176 230 31 178 15.0 percent
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 247 -
2012/13
2011/12
Note
R'000
R'000
REVENUE Annual appropriation
1
1 558 506
1 491 413
Statutory appropriation
2
1 652
1 566
TOTAL REVENUE
1 560 158
1 492 979
EXPENDITURE Current expenditure Compensation of employees
4
893 103
843 058
Goods and services
5
335 831
313 167
Total current expenditure
1 228 934
1 156 225
Transfers and subsidies Transfers and subsidies
7
234 870
227 324
Total transfers and subsidies
234 870
227 324
Expenditure for capital assets Tangible capital assets
8
52 369
64 845
Software and other intangible assets
8
3 537
-
Total expenditure for capital assets
55 906
64 845
Payments for financial assets
6
53
442
TOTAL EXPENDITURE
1 519 763
1 448 836
SURPLUS FOR THE YEAR
40 395
44 143
Reconciliation of Net Surplus for the year Voted Funds
40 395
44 143 Annual appropriation
117
9 291
Conditional grants
40 278
34 852 SURPLUS FOR THE YEAR
40 395
44 143
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
264
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
STATEMENT OF CHANGES IN NET ASSETS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 248 -
2012/13
2011/12
Note
R'000
R'000
ASSETS
Current Assets
42 378
48 056 Cash and cash equivalents
9
39 239
44 180
Receivables
10
3 139
3 876
TOTAL ASSETS
42 378
48 056
LIABILITIES
Current Liabilities
41 228
46 930
Voted funds to be surrendered to the Revenue Fund
11
40 395
44 144
Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
12
600
2 136
Payables
13
233
650
TOTAL LIABILITIES
41 228
46 930
NET ASSETS
1 150
1 126
Represented by:
Recoverable revenue
1 150
1 126
TOTAL
1 150
1 126
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
265
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
STATEMENT OF CHANGES IN NET ASSETS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 249 -
NET ASSETS
2012/13
2011/12
Note
R'000
R'000
Recoverable revenue Opening balance
1 126
984 Transfers
24
142
Debts recovered (included in departmental receipts)
24
142 Closing balance
1 150
1 126
TOTAL
1 150
1 126
The comparative figure on the item Transfers has been erroneously published as R 152 000.00 in the 2011/12 Annual Report instead of R 142 000.00 and this has resulted in a difference of R 10 000.00. The correct amount according to the Cash Flow Statement should be R142 000.00.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
266
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
CASH FLOW STATEMENT
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 250 -
2012/13
2011/12
Note
R'000
R'000
CASH FLOWS FROM OPERATING ACTIVITIES Receipts
1 566 145
1 500 723 Annual appropriated funds received
1.1
1 558 506
1 491 413
Statutory appropriated funds received
2
1 652
1 566
Departmental revenue received
3
5 987
7 744
Net (increase)/ decrease in working capital
320
5 310 Surrendered to Revenue Fund
(51 911)
(9 543)
Current payments
(1 228 934)
(1 156 225) Payments for financial assets
(53)
(442)
Transfers and subsidies paid
(234 870)
(227 324) Net cash flow available from operating activities
14
50 697
112 499
CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets
8
(55 906)
(64 845)
Proceeds from sale of capital assets
3.3
244
2 591
Net cash flows from investing activities
(55 662)
(62 254)
CASH FLOWS FROM FINANCING ACTIVITIES Increase/ (decrease) in net assets
24
142 Net cash flows from financing activities
24
142
Net increase/ (decrease) in cash and cash equivalents
(4 941)
50 387
Cash and cash equivalents at beginning of period
44 180
(6 207)
Cash and cash equivalents at end of period
15
39 239
44 180
1. The comparative figure for the item increase / (decrease) in net assets has been erroneously published as R 96 000.00 in the 2011/12 Annual Report instead of R142 000.00. This has resulted in a difference of R 46 000.00. 2. The comparative figure for the item net (increase)/ decrease in working capital has been erroneously published as R 5 356 000.00 instead of R 5 310 000.00. In the 2011/12 annual report.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 251 -
The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.
1. Presentation of the Financial Statements
1.1 Basis of preparation
The financial statements have been prepared on the modified cash basis of accounting. Under this basis, the effects of transactions and other events are recognised in the financial records when the resulting cash is received or paid. The “modification” results from the recognition of certain near-cash balances in the financial statements. In addition supplementary information is provided in the disclosure notes to the financial statements where it is deemed to be useful to the users of the financial statements.
1.2 Presentation currency
All amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.
1.3 Rounding
Unless otherwise stated all financial figures have been rounded to the nearest one thousand Rand (R’000).
1.4 Comparative figures
Comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.
1.5 Comparative figures - Appropriation Statement
A comparison between actual amounts and final appropriation per major classification of expenditure is included in the Appropriation Statement.
2. Revenue
2.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against revenue fund (i.e. statutory appropriation).
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
268
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 252 -
Appropriated funds are recognised in the financial records on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the financial records on the date the adjustments become effective. Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund. Any amounts owing to the National/Provincial Revenue Fund at the end of the financial year are recognised as payable in the statement of financial position. Any amount due from the National/Provincial Revenue Fund at the end of the financial year is recognised as a receivable in the statement of financial position.
2.2 Departmental revenue
All departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise. Any amount owing to the National/Provincial Revenue Fund at the end if the financial year is recognised as a payable in the statement of financial position. No accrual is made for amounts receivable from the last receipt date to the end of the reporting period. These amounts are however disclosed in the disclosure notes to the annual financial statements.
2.3 Direct Exchequer receipts
All direct exchequer receipts are recognised in the statement of financial performance when the cash is received and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise. Any amount owing to the National/Provincial Revenue Funds at the end of the financial year is recognised as a payable in the statement of financial position.
2.4 Direct Exchequer payments
All direct exchequer payments are recognised in the statement of financial performance when final authorisation for payment is effected on the system (by no later than 31 March of each year).
2.5 Aid assistance
Aid assistance is recognised as revenue when received. All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the Annual Financial Statements. The cash payments made during the year relating to aid assistance projects are recognised as expenditure in the statement of financial performance when final authorisation for payments is effected on the system (by no later than 31 March of each year). The value of the assistance expensed prior to the receipt of funds is recognised as a receivable in the statement of financial position.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
269
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 253 -
Inappropriately expensed amounts using aid assistance and any unutilised amounts are recognised as payables in the statement of financial position. All CARA funds received must be recorded as revenue when funds are received. The cash payments made during the year relating to CARA earmarked projects are recognised as expenditure in the statement of financial performance when final authorisation for payments effected on the system (by no later than 31 March of each year). Inappropriately expensed amounts using CARA funds are recognised as payables in the statement of financial position. Any unutilised amounts are transferred to retained funds as they are not surrendered to the revenue fund.
3. Expenditure
3.1 Compensation of employees
3.1.1 Salaries and wages
Salaries and wages are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). Other employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements at its face value and are not recognised in the statement of financial performance or position. Employee costs are capitalised to the cost of a capital project when an employee spends more than 50percent of his/her time on the project. These payments form part of expenditure for capital assets in the statement of financial performance.
3.1.2 Social contributions
Employer contributions to post employment benefit plans in respect of current employees are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). No provision is made for retirement benefits in the financial statements of the department. Any potential liabilities are disclosed in the financial statements of the National Revenue Fund and not in the financial statements of the employer department. Employer contributions made by the department for certain of its ex-employees (such as medical benefits) are classified as transfers to households in the statement of financial performance.
3.2 Goods and services
Payments made during the year for goods and/or services are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). The expense is classified as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisation threshold (currently R5, 000). All other expenditures are classified as current.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
270
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 254 -
Rental paid for the use of buildings or other fixed structures is classified as goods and services and not as rent on land.
3.3 Interest and rent on land
Interest and rental payments are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other fixed structures. If it is not possible to distinguish between payment for the use of land and the fixed structures on it, the whole amount should be recorded under goods and services.
3.4 Payments for financial assets
Debts are written off when identified as irrecoverable. Debts written-off are limited to the amount of savings and/or under spending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an estimate is included in the disclosure notes to the financial statements. All other losses are recognised when authorisation has been granted for the recognition thereof.
3.5 Transfers and subsidies
Transfers and subsidies are recognised as an expense when the final authorisation for payment is effected on the system (by no later than 31 March of each year).
3.6 Unauthorised expenditure
When confirmed unauthorised expenditure is recognised as an asset in the statement of financial position until such time as the expenditure is either approved by the relevant authority, recovered from the responsible person or written off as irrecoverable in the statement of financial performance. Unauthorised expenditure approved with funding is derecognised from the statement of financial position when the unauthorised expenditure is approved and the related funds are received. Where the amount is approved without funding it is recognised as expenditure in the statement of financial performance on the date stipulated in the Act.
3.7 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recognised as expenditure in the statement of financial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from the responsible person or written off as irrecoverable in the statement of financial performance.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
271
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 255 -
3.8 Irregular expenditure
Irregular expenditure is recognised as expenditure in the statement of financial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset until it is recovered or written off as irrecoverable.
4. Assets
4.1 Cash and cash equivalents
Cash and cash equivalents are carried in the statement of financial position at cost. Bank overdrafts are shown separately on the face of the statement of financial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.
4.2 Other financial assets
Other financial assets are carried in the statement of financial position at cost.
4.3 Prepayments and advances
Amounts prepaid or advanced are recognised in the statement of financial position when the payments are made and are derecognised as and when the goods/services are received or the funds are utilised. Prepayments and advances outstanding at the end of the year are carried in the statement of financial position at cost.
4.4 Receivables
Receivables included in the statement of financial position arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off. Receivables outstanding at year-end are carried in the statement of financial position at cost plus any accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.
4.5 Investments
Capitalised investments are shown at cost in the statement of financial position. Investments are tested for an impairment loss whenever events or changes in circumstances indicate that the investment may be impaired. Any impairment loss is included in the disclosure notes.
4.6 Loans
Loans are recognised in the statement of financial position when the cash is paid to the beneficiary. Loans that are outstanding at year-end are carried in the statement of financial position at cost plus accrued interest.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
272
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 256 -
Amounts that are potentially irrecoverable are included in the disclosure notes.
4.7 Inventory
Inventories that qualify for recognition must be initially reflected at cost. Where inventories are acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of acquisition. All inventory items at year-end are reflected using the FIFO cost formula.
4.8 Capital assets
4.8.1 Movable assets
Initial recognition
A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the movable capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1. All assets acquired prior to 1 April 2002 are included in the register R1.
Subsequent recognition
Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completion of the project. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.
4.8.2 Immovable assets
Initial recognition
A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset is stated at R1 unless the fair value for the asset has been reliably estimated.
Subsequent recognition
Work-in-progress of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets”. On completion, the total cost of the project is included in the asset register of the department that is accountable for the asset. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
273
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 257 -
4.8.3 Intangible assets
Initial recognition
An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the intangible asset is included in the asset register at R1. All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.* Subsequent expenditure
Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital asset” and is capitalised in the asset register of the department. Maintenance is expensed as current “goods and services” in the statement of financial performance.
5. Liabilities
5.1 Payables
Recognised payables mainly comprise of amounts owing to other governmental entities. These payables are carried at cost in the statement of financial position.
5.2 Contingent liabilities
Contingent liabilities are included in the disclosure notes to the financial statements when it is possible that economic benefits will flow from the department, or when an outflow of economic benefits or service potential is probable but cannot be measured reliably.
5.3 Contingent assets
Contingent assets are included in the disclosure notes to the financial statements when it is probable that an inflow of economic benefits will flow to the entity.
5.4 Commitments
Commitments are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes.
5.5 Accruals
Accruals are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes.
5.6 Employee benefits
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
274
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 258 -
Short-term employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements. These amounts are not recognised in the statement of financial performance or the statement of financial position.
5.7 Lease commitments
Finance lease
Finance leases are not recognised as assets and liabilities in the statement of financial position. Finance lease payments are recognised as a capital expense in the statement of financial performance and are not apportioned between the capital and the interest portions. The total finance lease payment is disclosed in the disclosure notes to the financial statements. Operating lease
Operating lease payments are recognised as an expense in the statement of financial performance. The operating lease commitments are disclosed in the disclosure notes to the financial statement.
5.8 Impairment
The department tests for impairment where there is an indication that a receivable, loan or investment may be impaired. An assessment of whether there is an indication of possible impairment is done at each reporting date. An estimate is made for doubtful loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the difference between the carrying amount and the present value of the expected future cash flows / service potential flowing from the instrument.
5.9 Provisions
Provisions are disclosed when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation and a reliable estimate of the obligation can be made.
6. Receivables for departmental revenue
Receivables for departmental revenue are disclosed in the disclosure notes to the annual financial statements. These receivables are written off when identified as irrecoverable and are disclosed separately.
7. Net Assets
7.1 Capitalisation reserve
The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
275
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
ACCOUNTING POLICIES
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 259 -
identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.
7.2 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.
8. Related party transactions
Specific information with regards to related party transactions is included in the disclosure notes.
9. Key management personnel
Compensation paid to key management personnel including their family members where relevant, is included in the disclosure notes.
10. Public private partnerships A description of the PPP arrangement, the contract fees and current and capital expenditure relating to the PPP arrangement is included in the disclosure notes.
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
276
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 260 -
1 Annual Appropriation
1.1 Annual Appropriation
2012/13
Funds not
Appropriation
Final Actual Funds requested/
Received
Appropriation Received not received
2011/12
Programmes
R'000 R'000 R'000
R'000
ADMINISTRATION 292 830 292 830 -
282 476
SUSTAINABLE RESOURCE MANAGEMENT 105 800 105 800 -
103 886
FARMER SUPPORT AND DEVELOPMENT 868 821 868 821 -
820 887
VETERINARY SERVICES 41 718 41 718 -
39 826
TECHNOLOGY, RESEARCH AND DEVELOPMENT 41 380 41 380 -
51 001
AGRICULTURAL ECONOMICS 122 873 122 873 -
121 612
STRUCTURED AGRICULTURAL TRAINING 79 057 79 057 -
71 725
RURAL DEVELOPMENT COORDINATION 6 027 6 027 -
-
Total
1 558 506 1 558 506 -
1 491 413
1.2 Conditional grants
Total grants received
30 298 495
212 076
2. Statutory Appropriation
2012/13
2011/12
R'000
R'000
Statutory Appropriation Member of Executive Committee
1 652
1 566
Total
1 652
1 566
Actual Statutory Appropriation received
1 652
1 566
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
277
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 261 -
2012/13
2011/12
Note R'000
R'000
3 Departmental Revenue
Sales of goods and services other than capital assets
3.1 4 334
6 056
Interest, dividends and rent on land
3.2 126
88
Sales of capital assets
3.3 244
2 591
Transactions in financial assets and liabilities
3.4 1 527
1 600
Total revenue collected
6 231
10 335
Less: Own revenue included in appropriation
22 6 231
10 335
Departmental revenue collected
-
-
2012/13
2011/12
Note R'000
R'000
3.1 Sales of goods and services other than capital assets 3
Sales of goods and services produced by the department
4 128
5 294
Sales by market establishment
417
5 294
Administrative fees
2
-
Other sales
3 709
-
Sales of scrap, waste and other used current goods 206
762
Total
4 334
6 056
2012/13
2011/12
Note R'000
R'000
3.2 Interest, dividends and rent on land
3
Interest
126
88
Total
126
88
2012/13
2011/12
Note R'000
R'000
3.3 Sales of capital assets
3
Tangible assets
244
2 591
Machinery and equipment
27 244
2 591
Software and other intangible assets
-
-
Total
244
2 591
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
278
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 262 -
2012/13
2011/12
Note R'000
R'000
3.4 Transactions in financial assets and liabilities 3
Other Receipts including Recoverable Revenue
1 527
1 600
Total
1 527
1 600
2012/13
2011/12
Note R'000
R'000
4 Compensation of Employees
4.1 Salaries and wages
Basic salary
631 489
590 986
Performance award
12 447
12 209
Service Based
924
1 215
Compensative/circumstantial
3 416
2 103
Periodic payments
-
1 869
Other non-pensionable allowances
124 117
119 138
Total
772 393
727 520
2012/13
2011/12
Note R'000
R'000
4.2 Social Contributions
Employer contributions
Pension
78 824
75 627
Medical
41 757
39 704
Bargaining council
129
207
Total
120 710
115 538
Total compensation of employees
893 103
843 058
Average number of employees
3 785
3 950
2012/13
2011/12
Note R'000
R'000
5 Goods and services
Administrative fees
2 019
-
Advertising
1 973
4 487
Assets less than R5,000
5.1 7 131
3 700
Bursaries (employees)
9 373
6 744
Catering
2 410
2 565
Communication
15 233
15 173
Computer services
5.2 30 886
15 936
Consultants, contractors and agency/outsourced services
5.3 33 725
45 381
Entertainment
161
172
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
279
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 263 -
Audit cost – external
5.4 4 756
3 419
Fleet services
7 925
7 087
Inventory
5.5 72 212
52 356
Operating leases
45 740
41 345
Property payments
5.6 36 446
33 248
Rental and hiring
90
-
Transport provided as part of the departmental activities
910
449
Travel and subsistence
5.7 50 670
63 991
Venues and facilities
2 194
4 302
Training and staff development
2 208
5 723
Other operating expenditure
5.8 9 769
7 089
Total
335 831
313 167
The item rental and hiring is a new item in SCOA, the transaction on rental and hiring was previously included in venues and facilities
2012/13
2011/12
Note R'000
R'000
5.1 Assets less than R5,000
5
Tangible assets
7 131
3 698
Biological assets
5 201
1 521
Machinery and equipment
1 930
2 177
Intangible assets
-
2
Total
7 131
3 700
2012/13
2011/12
Note R'000
R'000
5.2 Computer services
5
SITA computer services
29 906
15 511
External computer service providers
980
425
Total
30 886
15 936
2012/13
2011/12
Note R'000
R'000
5.3 Consultants, contractors and agency/outsourced services 5
Infrastructure and planning
115
624
Laboratory services
-
1
Legal costs
389
337
Contractors
8 315
22 133
Agency and support/outsourced services
24 906
22 286
Total
33 725
45 381
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
280
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 264 -
2012/13
2011/12
Note R'000
R'000
5.4 Audit cost – external
5
Regularity audits
4 756
3 419
Total
4 756
3 419
2012/13
2011/12
Note R'000
R'000
5.5 Inventory
5
Learning and teaching support material
30
59
Food and food supplies
96
12
Fuel, oil and gas
2 896
758
Other consumables
54 348
38 582
Materials and supplies
2 781
2 735
Stationery and printing
4 520
4 616
Medical supplies
7 541
5 588
Military stores
-
6
Total
72 212
52 356
2012/13
2011/12
Note R'000
R'000
5.6 Property payments
5
Municipal services
6 157
6 368
Property maintenance and repairs
378
284
Other
29 911
26 596
Total
36 446
33 248
2012/13
2011/12
Note R'000
R'000
5.7 Travel and subsistence
5
Local
49 439
60 946
Foreign
1 231
3 045
Total
50 670
63 991
2012/13
2011/12
Note R'000
R'000
5.8 Other operating expenditure
5
Professional bodies, membership and subscription fees
1 390
229
Resettlement costs
276
757
Gifts
178
-
Other
7 925
6 103
Total
9 769
7 089
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
281
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 265 -
2012/13
2011/12
Note R'000
R'000
6 Payments for financial assets
Debts written off
6.1 53
442
Total
53
442
2012/13
2011/12
Note R'000
R'000
6.1 Debts written off
6
Nature of debts written off
Staff Debts
53
442
Total debt written off
53
442
2012/13
2011/12
Note R'000
R'000
7 Transfers and Subsidies
Provinces and municipalities
31 225
152
Departmental agencies and accounts
ANNEXURE 1 93 000
96 000
Households
ANNEXURE 2 141 645
131 127
Gifts, donations and sponsorships made
ANNEXURE 4 -
45
Total
234 870
227 324
2012/13
2011/12
Note R'000
R'000
8 Expenditure for capital assets
Tangible assets
52 369
64 845
Buildings and other fixed structures
29 33 572
50 805
Machinery and equipment
27 18 797
14 040
Software and other intangible assets
3 537
-
Computer software
28 3 537
-
Total
55 906
64 845
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
282
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 266 -
8.1 Analysis of funds utilised to acquire capital assets - 2012/13
Voted Funds Aid assistance
TOTAL
R'000 R'000
R'000
Tangible assets
52 369 -
52 369
Buildings and other fixed structures
33 572 -
33 572
Heritage assets
- -
-
Machinery and equipment
18 797 -
18 797
Software and other intangible assets
3 537 -
3 537
Computer software
3 537 -
3 537
Total
55 906 -
55 906
8.2 Analysis of funds utilised to acquire capital assets - 2011/12
Voted Funds Aid assistance
TOTAL
R'000 R'000
R'000
Tangible assets
64 845 -
64 845
Buildings and other fixed structures
50 805 -
50 805
Heritage assets
- -
-
Machinery and equipment
14 040 -
14 040
Total
64 845 -
64 845
2012/13
2011/12
Note R'000
R'000
9 Cash and Cash Equivalents
Investments (Domestic)
39 239
44 180
Total
39 239
44 180
2012/13
Less than one year
One to three years
Older than three years
Total
2011/12
Note R’000 R’000 R’000 R’000
R’000
10 Receivables
Claims recoverable 10.1
173 17 18 208
1 130
Annex 7
Staff debt
10.2 707 723 394 1 824
1 739
Other debtors
10.3 - 363 744 1 107
1 007
Total
880 1 103 1 156 3 139
3 876
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
283
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 267 -
2012/13
2011/12
Note R'000
R'000
10.1 Claims recoverable
10
National departments
20
58
Provincial departments
178
1 052
Public entities
10
20
Total
208
1 130
2012/13
2011/12
Note R'000
R'000
10.2 Staff debt
10
Staff debt
1 612
1 271
Breach of contract
205
222
Other Institution
-
246
Leave without pay
7
-
Total
1 824
1 739
2012/13
2011/12
Note R'000
R'000
10.3 Other debtors
10
SUPPLIERS
1 107
1 007
Total
1 107
1 007
2012/13
2011/12
Note R'000
R'000
11 Voted Funds to be Surrendered to the Revenue Fund
Opening balance
44 144
291
Transfer from statement of financial performance
40 395
44 143
Paid during the year
(44 144)
(290)
Closing balance
40 395
44 144
2012/13
2011/12
Note R'000
R'000
12 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
Opening balance
2 136
1 054
Own revenue included in appropriation
6 231
10 335
Paid during the year
(7 767)
(9 253)
Closing balance
600
2 136
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
284
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 268 -
2012/13
2011/12
Note R'000
R'000
13 Payables - current
Other payables
13.1 233
650
Total
233
650
2012/13
2011/12
Note R'000
R'000
13.1 Other payables
13
Sal: Income Tax
-
112
Sal :ACB recalls
4
239
Advance From National
229
295
Total
233
650
2012/13
2011/12
Note R'000
R'000
14 Net cash flow available from operating activities
Net surplus as per Statement of Financial Performance
40 395
44 143
Add back non cash/cash movements not deemed operating activities
10 302
68 356
(Increase)/decrease in receivables – current
737
5 419
Increase/(decrease) in payables – current
(417)
(109)
Proceeds from sale of capital assets
(244)
(2 591)
Expenditure on capital assets
55 906
64 845
Surrenders to Revenue Fund
(51 911)
(9 543)
Own revenue included in appropriation
6 231
10 335
Net cash flow generated by operating activities
50 697
112 499
2012/13
2011/12
Note R'000
R'000
15 Reconciliation of cash and cash equivalents for cash flow purposes
Cash with commercial banks (Local)
39 239
44 180
Total
39 239
44 180
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
285
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 269 -
2012/13
2011/12
Note R'000
R'000
16 Contingent liabilities and contingent assets
16.1 Contingent liabilities
Liable to
Nature
Housing loan guarantees
Employees
Annex 5 683
945
Claims against the department
Annex 6 9 412
5 039
Other
Annex 6 -
348
Total
10 095
6 332
16.2 Contingent assets
2012/13
2011/12
Nature of contingent asset
Note R'000
R'000
Outstanding money from auction not paid to the department
84
84
Claims arising from motor vehicle accidents/Bededa L
-
20
Claims arising from motor vehicle accidents/ Thapelo Mello
-
7
Failure to render services/ Tiphineni Travel and Tours
23
23
Salary overpayment/ Makgoka M.r
2
2
Collapse of reservoir Hamakuya Development Initiative / ASNNAPP
56
56
Claims of error on bills of quantity/MBB Sesonke JV Consultants
71
71
Failure to complete projects as per contract/ Shuma Construction
83
83
Salary overpayment resulting from resignation/ Mathebjane P.E
-
3
Salary Overpayment Meso
2
14
OSD
21
87
Salary overpayments/Mathobela M.B
-
5
Total
342
455
2012/13
2011/12
Note R'000
R'000
17 Commitments
Current expenditure
Approved and contracted
48 317
50 765
Approved but not yet contracted
1 280
7 061
49 597
57 826
Capital Expenditure (including transfers)
Approved and contracted
61 969
36 645
Approved but not yet contracted
48 185
-
110 154
36 645
Total Commitments
159 751
94 471
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
286
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 270 -
2012/13
2011/12
R'000
R'000
18 Accruals
Listed by economic classification
30 days 30+ days Total
Total
Goods and services
5 607 374 5 981
18 139
Transfers and subsidies
477 262 739
3 507
Capital assets
426 - 426
4 812
Other
2 459 - 2 459
1 204
Total
8 969 636 9 605
27 662
2012/13
2011/12
Listed by programme level
Note R'000
R'000
Programme 01 Administration
3 314
13 570
Programme 02 Sustainable Resource Management
409
4 612
Programme 03 Farmer Support and Development
4 498
8 476
Programme 04 Veterinary Services
152
204
Programme 05 Technology Research and Development
162
80
Programme 06 Agricultural Economics
58
425
Programme 07 Structural Agricultural Training
998
295
Programme 08 Rural Development Cooperation
14
-
Total
9 605
27 662
2012/13 2011/12
Note R'000 R'000
Confirmed balances with departments Annex 8 7 13 694 Total 7 13 694
2012/13 2011/12
Note R'000 R'000 19 Employee benefits Leave entitlement 41 877 34 740 Service bonus (Thirteenth cheque) 26 802 26 151 Performance awards 14 224 13 403 Capped leave commitments 221 354 217 667 Total 304 257 291 961
** The total amount disclosed for leave entitlement include the amount to the value of R771 thousands for current year negative leave balances as at the end of March 2013 *** Performance awards are calculated at 1.5percent of the 2013/2014 budget for compensation of employees
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
287
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 271 -
20 Lease commitments
20.1 Operating leases expenditure
2012/13
Specialised military assets Land
Buildings and other fixed structures
Machinery and equipment
Total
R'000 R'000 R'000 R'000
R'000
Not later than 1 year
-
- 20 303 -
20 303
Later than 1 year and not later than 5 years -
- 38 863 -
38 863
Later than five years
-
- 9 463 -
9 463
Total lease commitments
-
- 68 629 -
68 629
2011/12
Specialised military assets Land
Buildings and other fixed structures
Machinery and
equipment
Total
R'000 R'000 R'000 R'000
R'000
Not later than 1 year
-
- 22 701 -
22 701
Later than 1 year and not later than 5 years -
- 57 664 -
57 664
Later than five years
-
- 9 622 -
9 622
Total lease commitments
-
- 89 987 -
89 987
20.2 Finance leases expenditure **
2012/13
Specialised military assets Land
Buildings and other fixed structures
Machinery and
equipment
Total
R'000 R'000 R'000 R'000
R'000
Not later than 1 year
-
- - 2 925
2 925
Later than 1 year and not later than 5 years -
- - 1 799
1 799
Total lease commitments
-
- - 4 724
4 724
2011/12
Specialised military assets Land
Buildings and other fixed structures
Machinery and
equipment
Total
R'000 R'000 R'000 R'000
R'000
Not later than 1 year
- - - 5 363
5 363
Later than 1 year and not later than 5 years - - - 4 517 4 517
Total lease commitments - - - 9 880 9 880
Total present value of lease liabilities - - - 9 880 9 880
2012/13 2011/12
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
288
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 272 -
Note R'000 R'000 21 Receivables for departmental revenue
Interest, dividends and rent on land 126 88 Total 126 88
2012/13
2011/12
Note R'000
R'000
22 Irregular expenditure
22.1 Reconciliation of irregular expenditure
Opening balance
-
348
Add: Irregular expenditure - relating to current year
204
-
Less: Amounts condoned
-
(348)
Irregular expenditure awaiting condonation 204
-
Analysis of awaiting condonation per age classification
Current year
-
-
Prior years
-
-
Total
-
-
22.2 Details of irregular expenditure - current year
Incident Disciplinary steps taken/criminal
proceedings 2012/13
R’000 Letsimane trading and projects 73 directors of this company are government employees and they have done a remunerative work without approval from their department
The matter is still under investigation from COGHSTA
172
Bids awarded to the company that submitted higher quotation
The matter is still under investigation 32
Total 204
The department is investigating possible instances of irregular expenditure which has not been included in the amount disclosed above. The full extent of irregularity would only be known at the conclusion of these investigations. The amount disclosed above may change based on the outcome of these investigations.
2012/13
2011/12
23 Fruitless and wasteful expenditure
R’000
R’000
23.1 Reconciliation of fruitless and wasteful expenditure
Opening balance
1
-
Fruitless and wasteful expenditure – relating to current year
13
1
Fruitless and wasteful expenditure awaiting resolution 14
1
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
289
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTURE VOTE 4
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 273 -
23.2 Analysis of awaiting resolution per economic classification
Current
13
-
Total
-
-
23.3 Analysis of Current Year's Fruitless and wasteful expenditure
2012/13
Incident
Disciplinary steps taken/criminal proceedings
R’000
Cancelled auction
MEC gave directive to cancel auction on the 17/09/2012 no disciplinary steps taken as yet.
5
Interest paid for renewal of six (06) GG motor vehicle in Waterberg Matter is still under investigation
2
Wrong company awarded a bid with high quotation The matter is still under investigation
6
Total
13
2012/13
2011/12
Note R'000
R'000
24 Related party transactions
Revenue received
Payments made
Goods and services
-
9 940
Total
-
9 940
2012/13
2011/12
No. of R'000
R'000
25 Key management personnel
Individuals
Political office bearers (provide detail below)
1 1 652
1 566
Officials:
-
-
Level 15 to 16
2 1 980
2 128
Level 14 (incl CFO if at a lower level)
10 6 771
6 152
Total
10 403
9 846
2012/13
2011/12
Note R'000
R'000
26 Impairment
Debtors
125
59
Total
125
59
T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
290
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
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128
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30
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1
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54
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11
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31 3
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128
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9 85
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T N E M P O F LR EO VM E F D AR LM IAIN RTG T USO D A INGR AL, ICU URLT
291
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIM
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1
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012
Lia
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31
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C
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(Wes
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108
)
521
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521
Cla
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for d
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to a
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con
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11
-
-
-
11
Cla
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for d
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cattl
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568
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568
Cla
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for d
amag
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resp
ect o
f cat
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23
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oint
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t
2
331
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2
331
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Cla
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16
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1
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for d
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13
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Det
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-
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Cap
e D
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of A
gric
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d R
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m a
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ural
Dev
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9
5
-
9
5
-
Nat
iona
l Dep
t. of
Agr
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For
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18
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7
1
7
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7
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7
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l Dep
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17
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17
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uth
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3
3
3
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l Dep
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l Ser
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2
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2
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1
109
198
1
109
O
ther
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t E
nti
ties
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uth
Afric
a Se
curit
y Ag
ency
10
-
10
-
Li
mpo
po N
guni
IDC
Pro
ject
s
220
20
220
20
LA
DC
235
-
235
-
-
-
465
20
465
20
T
ota
l
-
-
663
1
129
663
1
129
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2012
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10
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220
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2012
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FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
LIMPOPO DEPARTMENT OF AGRICULTUREAL DEPARTMENT) VOTE
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
2012/13 AFS Limpopo Department of Agriculture - 297 -
ANNEXURE 10 Movement in Capital Work-in-Progress
MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE YEAR ENDED 31 MARCH 2013
Opening balance
Current Year Capital WIP
Completed Assets
Closing balance
R'000 R'000 R'000
R'000
BUILDINGS AND OTHER FIXED STRUCTURES
50 805 32 631 1 211
82 225 Other fixed structures
50 805 32 631 1 211
82 225
TOTAL
50 805 32 631 1 211
82 225
314
FROM F TA NR EM MIN PG O T LO E A VEG DR L IC AU IL TRTUR USAL, IND
