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ANNUAL STATE OF THE CHAPTER 2016 Annual Meeting of the Membership Project Management Institute Columbia River Basin Chapter Board Report January 5, 2016
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Page 1: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

ANNUAL STATE OF THE

CHAPTER 2016 Annual Meeting of the Membership

Project Management Institute

Columbia River Basin Chapter

Board Report

January 5, 2016

Page 2: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

ANNUAL STATE OF THE CHAPTER 2016

2015 Highlights Summary - President/Executive VP

Governance & Chapter Meetings - Executive VP

Finance - VP Finance

Operations - VP Operations

Membership/Volunteers - VP Membership

Professional Development - VP Professional Development

Communications - VP Communications

Marketing & Public Relations - VP Public Relations

Strategic Plan & Path Forward - President

Page 3: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

2015 HIGHLIGHTS SUMMARY

2015-2017 Board Position Elections

Project of the Year Gala 2015 – Huge Success

9 Chapter Dinner Meetings

Enhancing Chapters Financial Transparency

Two Local Member PMI Student Scholarship Winners

PMI Region 1 Leadership Meeting in Calgary, Alberta

A Cool PMI Night!

Leadership Institute Meeting – North America in Orlando, Florida

NEW Website Launch

Chapter Social Media Launch

CRBC POY Winner – WCH Project – Places Second in PMI Global POY

Re-invigorated Sponsorship Program Launch

NEW Chapter Meeting Venue & Caterer

Re-invigorating Corporate Ambassador Program

3 PMP Boot Camps Conducted

Expanded Marketing and Branding Reach

325 Members

Page 4: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER GOVERNANCE & MONTHLY MEETINGS GOVERNANCE

By-Law Amendments;

o Board Approved – Revision 5a – Board R2A2s Reorganized

o PENDING Revision 6A – Changes Office of Chapter President

o Revision 6A REQUIRES MEMBER RATIFICATION

Board Member Roles & Responsibilities Revised and Updated;

Chapter Social Media Policy issued;

Chapter Website Policy & Responsibilities Document in development;

CHAPTER MEETINGS

8 Chapter Meetings conducted in 2015

Average Attendance January-June = 17 (5 Meetings)

Average Attendance September-December = 32 (3 Meetings)

September changed venue to Anthology Event Center;

September changed caterer to Castle Event Catering;

Page 5: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER FINANCE FINANCES/BUDGET/TAXES

VP Finance transitioned from Daniel O'Connor to Andrew Green in July.

2015 Budget Year to Date

o As of November 30, 2015:

• Gross Expenses = $80,227.91

• Gross Income = $86,872.71

• Net = Positive $6,644.80

2016 Budget will be finalized January 19th.

Amended Tax Return for 2014 Tax Submission completed;

• $50 discrepancy in 2013 filed taxes identified during 2014 tax preps;

• Self Reported – No penalty incurred;

In 2016, Planning to post monthly financial reports on Chapter Website;

Page 6: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER OPERATIONS

WEB SITE HOSTING CHANGE

Previous Vendor was not providing adequate availability, reliability & functionality

There were numerous issues with sending out email blasts as well as login and

meeting registration issues.

Site administration was clunky and difficult to use

Web platform did not offer functionality to help facilitate, manage and promote

sponsorships.

We achieved a seamless migration

WEB PAGE REFRESH

New look and feel

Much improved ease of use

New functionality

Page 7: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MEMBERSHIP & VOLUNTEERING

MEMBERSHIP

Membership Count: 325 (as of 12/26/15)

o Member Count over the last three years:

• January 2013 – 312

• January 2014 – 321

• January 2015 – 314

• December 2015 – 325

• Retention Rate is 75.32%

Membership Demographics by Industry

o Nuclear Energy & Cleanup – 35%

o Construction – 11%

o Engineering – 11%

o Information Technology – 11%

o Education – 8%

o Medical, Utilities, Finance, etc. <4%

Page 8: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MEMBERSHIP & VOLUNTEERING

MEMBERSHIP

Membership Statistics by Affiliation

o Battelle/PNNL – 58

o WRPS – 24

o CH2MHill – 19

o Lockheed Martin – 14

o Energy Northwest – 13

o Mission Support Alliance – 11

o Columbia Basin College – 10

o Others/Not Specified – 176

Membership Credentials

o PMP – 209; 64% of membership

o CAPM – 3

o PMI-RMP – 2

o PMI-ACP - 1

Membership by Zip Codes

o Zip Codes beginning w/:

• 988XX

• 989XX

• 993XX

Membership Statistics by Location

o Richland – 133

o Kennewick – 70

o West Richland – 31

o Pasco – 29

o Outside TriCities – 62

CRBC is in PMI Region 1

o Alaska/Montana/Utah

o Washington/Idaho/Oregon

o Western Canada

Page 9: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MEMBERSHIP & VOLUNTEERING

MEMBERSHIP SURVEY (2014)

Membership Satisfaction (2014 Results)

[Chapter/Region/Difference]

o Overall Satisfaction – 71%/67%/4%

o Recommend Chapter – 68%/64%/4%

o Likely Renew – 78%/75%/3%

o Overall Value – 57%/47%/10%

Reason for Chapter Membership

o Total Responses – 72

o Access to PDUs – 24%

o Prep for PMP Exam – 13%

o Networking w/PMs – 36%

o Advance PM Profession – 4%

o Access local knowledge – 10%

o Stay current w/PM practices – 8%

o Other – 6%

VOLUNTEERING

Use of Volunteer Resource Management System (VRMS)

o https://vrms.pmi.org/Opportunities/OpportunitySearch

Current Chapter Openings & Opportunities

• Corporate Ambassadors

• Director of Corporate Ambassadors

• Director of Photography & Digital Media

• #2016 Nomination Committee Lead & Members

• #Sponsorship Prgm - Fulfillment Team Lead & Members

• #Chapter Web Master/Website Administrator

Bold indicates listing in VRMS

[# - Urgent Needs]

Page 10: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER PROFESSIONAL DEVELOPMENT

Partnered Project Management Skills LLC to Deliver Three PMP Certification Prep Classes

o January 2015 - 16 students

o April 2015 - 21 students

o August 2015 - 21 students

Established/Ongoing Relationships with Multiple Training Vendors

o Roeder Consulting - PMI Global registered Education Provider engaging, real world e-training

o MindEdge - an innovative, educational content provider of online training and courseware

o MCM Project Management - a PMI Regional Educational Provide

Washington State University, Tri-Cities - Career Fair

o Career in Project Management, Presenter

2016 Three PMP Prep Classes (Boot Camps) already scheduled

o January, April & August

o Filling up fast!!!

o Register through the Chapter Website (www.pmicrb.org)

Page 11: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER COMMUNICATIONS COMMUNICATIONS & SOCIAL MEDIA

VP Communications transitioned from Kim Conley to Ivan Thomas in July;

Website

Chapter Website – www.pmicrb.org – Recently Changed Service Provider

Increased use of eMail Blasts including “Friday Facts” from Global;

Social Media

Facebook "PMI Columbia River Basin Chapter" Page and "PMI-CRB" Group Established

o Group - http://www.facebook.com/groups/130969817254294

o Page - http://www.facebook.com/pmicrb

LinkedIn Group Established "PMI Columbia River Basin Chapter";

Twitter Account Established "PMI CRB" (@PMI_CRB);

Marissa Delgado served as Social Media Director from July to December;

Looking for NEW Social Media Director;

Provided PMI Talent Triangle & CCR Program Change Information

Started to get Corporate Ambassador Program off the ground;

Page 12: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MARKETING & PUBLIC RELATIONS

MARKETING & PUBLIC RELATIONS

Chapter purchased rights to exclusive photo o For Use in Chapter Branding on:

• Large board for chapter meetings;

• Header for Chapter Meeting Agendas;

• Email Blasts, Print Ads, etc.;

Budget is ~$10,000 per year for print advertising;

Predominantly advertising in:

o Tri-Cities Area Journal of Business;

o Tri-City Herald;

Locally Chapter is a Member of;

o Tri-City Regional Chamber of Commerce;

o Visit Tri-Cities;

Page 13: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MARKETING & PUBLIC RELATIONS

PROJECT OF THE YEAR

2015 CRBC Project of the Year Gala at Memories at Sunset;

Sold Out Event at 150 tickets;

6 Project Entries – Stiff Competition;

o Kurion

o WRPS (2)

o Lockheed-Martin

o WCH

o GESA Carousal of Dreams

First Time Award - Peoples Choice Award

“GESA Carousal of Dreams;

2016 CRBC Project of the Year Gala

o Thursday March 3rd, 2016;

o Anthology Event Center;

o Nominations Open thru February 5th, 2016;

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Page 14: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER MARKETING & PUBLIC RELATIONS CHAPTER STORE

Established an Inventory of Chapter Branded Items for Purchase:

o Men’s and Ladies Polo Shirts;

o Several Different Style Coffee Mugs;

o Insulated Tumbler;

Developing On-Line Store inside Chapter Website for On-Line Purchase;

Considering additional Chapter Branded Items for future Purchase:

o Hats/Visors;

o Button Down Shirts;

o Tee Shirts, etc.;

• Men’s Polo (S-3XL) • Woman’s Polo (S-3XL)

• 100% Polyester

Page 15: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

CHAPTER STRATEGIC PLAN & PATH FORWARD

STRATEGIC PLANNING

Strategic Plan for 2016 Completed

o Translate Chapter Strategic Objectives in 2016 Actions

o Actions developed for each Board area

o Includes Long-Range and continuing performance actions

PATH FORWARD & AREAS OF EMPHASIS

Serving the membership

Professional Development Day

Financial Stability

Sponsorship Program

Board Continuity through volunteering

Co-Operative Relationships with local Universities, WSU-TC, CBC

Page 16: ANNUAL STATE OF THE CHAPTER 2016 - pmicrb.org · Two Local Member PMI Student Scholarship Winners PMI Region 1 Leadership Meeting in Calgary, Alberta A Cool PMI Night! Leadership

PMI CRBC

Discussion & Questions


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