ANNUAL UPDATE FOR 2010

Shreedevi PadmasiniPalani Sundaramurthy

Shanthi Sravana

June 16th 2010

Senchiamma School

Mission

• Support children during the formative years in preparation for mainstream school education

• Providing daily nutritional lunch for the kids who attend the school

• Early childhood education (Montessori system)

• Provides learning aids

History

• Started: March 2003

• Started by: • B. Ashok (bash at microsoft dot com)• Jayashree Janardhan Ashok (jayjanar2 at hotmail

dot com)

Organization Structure

• Run by Bharathi Trust

• Contact person: Siddamma E

• Paid positions• Teachers – 1 (Mariamma)

• No Executive board

Location

• Bharathi trust • runs many schools and other social welfare

organizations.• Also involved in rescuing people from bonded

labor and similar situations

• Senchiamma School• Focus on education for children• Nutrition during the early years

Activities

Finances

o 4,37,000 Rs. Is the ask for this year

o Last year we sent them a check for 1,10,000 Rs.

o Asha funding

o No other Non-profits support this project

o No savings in the bank

Asha, Seattle Involvement

Asha, Seattle Involvement

Sl. No. Item

1 How is Asha, Seattle planning to support the overall mission and objectives of the organization?Asha Seattle will provide continued support for children’s education and early childhood health care

2 Since when is the project with Asha, Seattle?2004

3 Were/are other Asha chapters involved in the project? If yes, in what capacity and for how long?No, other Asha chapters are not involved in this project

4 Key project contacts and how the fit into the overall org. structure. Siddamma E – works with Bharathi TrustSuganthi – Oversees finances for Senchiamma schoolMurali – Field Engineer

Asha, Seattle Involvement Contd.

Sl. No. Item

5 If the organization runs out of multiple locations, which locations does Asha, Seattle support? Organization (school) runs out of only one location – Senjiagaram village in Uttukottai, TN

6 List all the activities supported by Asha, Seattle.• providing daily nutritional lunch for the kids who attend the school• early childhood education (Montessori system) • Provides learning aids

8 If individuals are supported, how many are supported? What age group?Approximately 50 kids under the age of 4 are supported.

9 Annual budget (amount only) that has been approved by Asha, Seattle. Rs. 1,10,000

10 Percentage of orgs total budget which is supported by Asha, Seattle100%

Asha, Seattle Budget for 2009 and earlier

• Total of 1,40,000 – based on initial budget/estimate (in 2004)

• Has not been revisited and revised for a long time now.

• Don’t have access to the earlier budget proposal.

• Used to fund the following for the school (not complete list):• Daily lunch for the students• Teacher’s salary• Learning aids???

Updates for 2010

General Partner Updates/Updates for Asha

• Continuous care so automatically students enroll in primary/high school.• Teachers from nearby places help with the school. Also, older students return to help. • Some other womenfolk from the village help in running the school by helping with cooking etc

• 54 students in early childhood centre. 18 more students will join this year – all kids less than 4 years. • 4 kids going to reach 12th grade, 3 in the 9th grade .

Updates Contd.

* Teaching materials are very old and dirty. Also, the number of students has increased. The school needs new materials.

* Some students drop out of government school because of lack of uniforms

* Books for those going to 12th grade and who are not able to obtain it otherwise .

* The school currently has a tin roof. This needs to be replaced with a concrete roof.

* Only 1 teacher for all the students

Site Visit Report

• Site Visit report from Aug 2008• B.Ashok, his wife Jayashree, and kids visited the

school• More “Pukka” roads than earlier in Senchiagaram

village• Otherwise area similar to what it was in 2003-2004• 28 kids were in school that day (total 30 – 35 kids)• Kids performances• Kids were healthier because of the meal program

Site Visit Report, Contd.

• Some kids had grown up and joined the nearby government school

• Mariamma, who is the current teacher, and who has been at the school since its inception, continues to be a steady factor

• Folks in the village proud of the school and the students’ accomplishments

Site Visit Report, Contd.

• Due to the asbestos roof, the classroom was very hot

• Learning aids procured in 2003 have undergone wear and tear

• Mariamma, the only teacher, appears to be overloaded. She could use additional help

• School needs more attention in terms of infrastructure • More frequent Asha site visits recommended• We have not been very consistent with sending funds

to them. Need to become more regular in that aspect• We should continue the food program

Audit Report

• Indian law requires all partners to have an audit report every year. Highlights from last years audit report (Form 10B). A sample audit report, from a project, can be found at http://www.ashanet.org/projects-new/documents/745/auditreport2008.pdf.

Survey Results

• Include the results of the annual survey.

Asha, Seattle Budget Proposal 2010Oct 2010 to Oct 2011

Item Amount Requested for 2010 (Rs)

Amount Previous Fiscal Years (Rs)

Teacher’s salary 2000/month * 2 = 48,000/year ?

Maid Salary 1000/month * 1 = 12,000/year ?

Food 40 children * 25/day * 312 days = 3,12,000/year

?

Excursion for children 10,000 None

Uniform 500/kid * 10 kids = 5000 None

Total 3,87,000 1,40,000

Recurring Items

Asha, Seattle Budget proposal for 2010

Item Amount for 2010 (Rs) Amount Previous Fiscal Years (Rs)

Study Materials 5000 ?

Play Materials 10,000 ?

New Roof Building costs 1,50,000 None

Total 1,65,000 -

One time Items

Process Checks

Item Status

Approved Budget 1,40,000

Approval Type Recurring

Amount(s) disbursed last fiscal year Rs. 1,40,000

Amount Utilized by the project last fiscal year

Rs. 1,40,000

Last Site Visit Aug 16th 2008

Current Primary Steward Shreedevi Padmasini

Current Secondary Stewards Palani SundaramurthyShanthi Sravana

Status of the web page Up to Date

Status of the yahoo databases Up to Date

Pictures

Pictures

Resources

• Links to news paper articles, or other items of interest.

Questions?

FAQs

• Some FAQs at Asha, Seattle meetings.o How many rs are we spending per kid per year?o Does the amount being spent on infrastructure items (building

schools, repairing roofs, etc. ) look reasonable?o Where exactly is the partner located? (especially for remote

projects. Be ready to locate the project area on a map)o What is the graduation rate of the school?o What is the student to teacher ratio in class rooms?o What is the girl to boy ratio in the school?o What are the line items in the budget?o Why is the partner asking for more funding for line item N?

(You will be asked this if there are changes in the budget line items)

o Community opinion of the project. o What went well, what didn’t go as expected, what can be done

differently.