Village of Haines JunctionRegular Council Meeting December 21, 2016
Present: Mayor RiseboroughCouncitlor SmithCouncitlor SundboCouncillor KohCouncillor Eckervogt
CAO Clarke
Call to OrderThe meeting was called to order at 7:oo p.m.
Adoption of Agenda#372-16 E. Koh Seconded B. Sundbo
THAT the agenda be approved to include item:. Unspent committee funds carry over.
Motion #372-16 was CARRIED.
Adoption of MinutesMinutes ofth ReguLarcoundll#373-16 Moved S. Smith Seconded B. Sundbo
THAT the minutes of the regular Council meeting of November 23, 2016 beadopted as amended.
Motion #373-16 was CARRIED.
Hearing of DelegationsWadeMr. lstchenko thanked Council for their invitation and stated he was looking forward to aproductive working relationship with Council. He noted that he learned a lot talking withconstituents and as a result would like to see some projects constituents asked for; for example,senior housing and a higher level of care. He asked that Council focus on upgrades to Pine LakeTrail, advocate to the new government on standardized highway signage, have the new Cabinetvisit Haines Junction early in the New Year, determine a direction forward on the RodeoGrounds with CDF funding and potential users in partnership. He also heard a lot about localpeople getting local work on upcoming infrastructure work in Haines Junction. Mr. lstchenkostrongly encouraged the Village to be creative and committed to working with the Village onsolutions as building community capacity is a priority for alt of us.E. Koh said that these are alt good things to keep in mind as Council goes into strategic planning.E. Koh asked about out contribution agreement and signage.Mr. lstchenko iterated that the Village needs to talk with Highways about the fact that theChamber could manage signage. He stated that the Village should be inviting Highways out toHaines Junction for discussion so that they can hear from the community and local businessesabout what we can do white respecting the two jurisdictions.
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Mayor M. Riseborough stated that the Village is willing to facilitate the meeting as support butthis is not the municipality’s jurisdiction; ultimately, the relationship is between Highways andthe businesses. He stated that he would speak with the Chamber about meeting with Highways.E. Koh said the next Chamber meeting was January 12th and that we do have a role to play, wehave a voice and support any lobby, but we are not decision-makers on the highway.B. Sundbo asked what the existing process was.Mr. lstchenko stated that it is not working because only some people understand how it works.E. Koh stated that we need a campaign to mobilize our organizations and agencies to get aclearer vision and therefore an informed, unified lobby which will ultimately be more effective.She asked Mr. lstchenko to attend a Chamber meeting. Mr. lstchenko will send a letter to theChamber.Mayor M. Riseborough stated that everything is on our list and is still a go. Council’s emphasisis on upcoming strategic planning session.Mr. lstchenko stated the importance of doing things with input from the community and staffand that he has confidence in Council’s direction.Mayor M. Riseborough stated that, although we have had some setbacks this year with the PineLake Trail, this is an important commitment. Council will have the discussion regarding signageand brushing and noted that this could put méey back in our coffers. Council is waiting forcompletion of the Welihead Protection Plan as the future of the Rodeo Grounds is connectedto the future of the DDUA. He stated that we will investigate the feasibility of a local hireprogram.
*>Passage of Bylaws and Policies
Second reading otSyJawi316:l6, Ay1wtPEoYidfox an AmendmenoEyiwi3Q9t6 the2016 Capital Expenditure Budget#374-16 Moved T. Eckervogt Seconded E. Koh
THAT Bylaw #316-16, A Bylaw to Provide for an Amendment to Bylaw #309-16
the 2016 Capital Expenditure Budget, be accepted as having been read for thesecond time.
Motion #374-16 was CARRIED.
Third reading Qf Amendment to ByIaw#3Q-the2QiCapitaL Expenditure Budget#375-16 Moved B. Sundbo Seconded S. Smith
THAT Bylaw #316-16, A Bylaw to Provide for an Amendment to Bylaw #309-16
the 2016 Capital Expenditure Budget, be accepted as having been read for the
third time.
Motion #375-16 was CARRIED.
Seccnd reading oLyw#ji-15,A Bylaw to Provide for an Amendineiit toBylaw #310-16 theAnnual Qperting Budget for 2016#376-16 Moved E. Koh Seconded I. Eckervogt
THAT Bylaw #317-16, A Bylaw to Provide for an Amendment to Bylaw #310-16
the Annual Operating Budget for 2016, be accepted as having been read for
the second time.
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Motion #376-16 was DEFEATED.
#377-16 Moved B. Sundbo Seconded S. SmithTHAT Bylaw #317-16, A Bylaw to Provide for an Amendment to Bylaw #310-16 theAnnual Operating Budget for 2016, be amended so that the “AmendedMezzanine Expenses” amount to $10,000.00 instead of $25,485.00.
Motion #377-16 was CARRIED.
Council noted that the Community Development Committee’s 2016 $3,000 small project budgetshould be reallocated to 2017.
Council will request that Treasurer lstchenko explain the increase from $54,917.00 to $8o,ooothat is allotted to the “Amended Salaries PW” under “Expenses — Landfill and Recycling” uponher return.#378-16 Moved E. Koh Seconded T. Eckervogt
THAT Bylaw #317-16, A Bylaw to Provide for an Amendment to Bylaw #310-16 theAnnual Operating Budget for 2016, be accepted as having been read for thesecond time.
Motion #378-16 was CARRIED.
Third reading of Bylaw #317-16, A SyIwtPrQyidioran Amendmentto By1aw#31o-16theAnnUal Operating Budget for 2016
#379-16 Moved S. Smith Seconded B. SundboTHAT Bylaw #317-16, A Bylaw to Provide for an Amendment to Bylaw #310-16 theAnnual Operating Budget for 2016, be accepted as having been read for thethird time.
Motion #379-16 was CARRIED.#380-16 Moved E. Koh Seconded B. Sundbo
THAT the Amended Capital Expenditure and Amended Operating Budget be
adopted as the provisional operating budget for 2017.
Motion #380-16 was CARRIED.
Staff Reports and RecommendationsThe holiday hours for the landfill will be follows:
. Saturday, December 24th: 900 a.m. — 12:00 p.m.
. Sunday, December 25th: Closed
. Monday, December 26th: Closed
. Tuesday, December 27th: 9:00 a.m. — 6:00 p.m.
. Wednesday, December 28th: 9:00 a.m. — 6:00 pm.
. Thursday, December 29th: 9:00 a.m. — 6:00 p.m.
. Friday, December 3oth: 9:00 a.m. — 6:00 p.m.
. Saturday, December 3lst: 9:00 a.m. — 12:00 p.m.
. Sunday, January ist: Closed
. Monday, January 2nd: Closed
. Tuesday, January 3td: Regular hours resume
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Accounts Payable
M unicip& Accounts PayabIeto E;embe[21, 2QI#381-16 Moved E. Koh Seconded B. Sundbo
THAT municipal accounts payable, transfers and cheques #23515 to #23539 inthe amount of $54,861.01, be approved for payment.
Motion #381-16 was CARRIED.
Business Arising
Awarding ofTenders for 2oiLThlrd RartyEqiipmeritRentaLsThe third party equipment rentals list will be handed on to Public Works Foreman Hatherley,and the bidders will be notified that they are on the Village’s rental list. Although there wereten submissions the previous year, the Village only received three bids in this competition.
Awarding of Tenders fQL2QI7_r fiiSource Motors was the sole bidder, with a fluctuating price of $o.875 per litre plus GST.#382-16 Moved E. Koh Seconded S. Smith.
THAT the contract for the supply of heating fuel from January to June of 2017be awarded to Source Motors.
M otion #382-1 6 was CARRIED.
Awarding oflenders for2Q17— W17 EiectrkaLServicesThree bids from local contractors were received, with True North Electric offering the lowestbid at $8o.oo per hour plus GST.#383-16 Moved S. Smith Seconded E. Koh
THAT the 2017 electrical services contract be awarded to the lowest bidder, TrueNorth Electric.
Motion #383-16 was CARRIED.
AwarcThig of Tenderstor zotzoiRecyd[ngfickupSrvicesBig Bud Contracting was the sole bidder, at a monthly fee of $1,664.00 plus GST.#384-16 Moved E. Koh Seconded T. Eckervogt
THAT the 2017 Recycling Pickup Services contract be awarded to Big Bud
Contracting.
Motion #384-16 was CARRIED
Council Reports and Question PeriodCAO Clarke will be going to Ontario over the holiday season, returning on January 12th
Council liaisons are encouraged to discuss the 2017 budget with their respective committees.
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Adjournment#385-16 Moved B. Sundbo
THAT there being no further business, this meeting is adjourned.
Motion #385-16 was CARRIED.
The meeting adjourned at 8:30 p.m.
Mayor Michael Riseborough CAO Cathy Clarke
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Village of Haines JunctionRegular Council Meeting January ii, 2017
Present: Mayor RiseboroughCouncillor SmithCouncillor EckervogtCouncillor KohCouncillor Sundbo
A/CAO 1 Recorder lstchenkoForeman Hatherley
Call to OrderThe meeting was called to order at 7:oo p.m.
Approval of Agenda#01-17 Moved E. Koh Seconded T. Eckervogt
THAT the agenda be approved as amended to include:- Crylists 4- Fire Department siren hook-up- Sprinkler system failure- Canada 150 Infrastructure funding- CAFN request for letter of support
Motion #01-17 was CARRIED.
Approval of MinutesRegutar Council Meeting M mutes Decenibe[14, 2016#02-17 Moved S. Smith Seconded T. Eckervogt
THAT the minutes of the regular Council meeting of December 14, 2016 beapproved as amended to correct a grammatical error on page 4.
Motion #02-17 was CARRIED.
Municipal ReportsTreasurer ReportA list of titled properties with outstanding property taxes has been prepared as per theAssessment and Taxation Act. Approval of the list is required to proceed with the tax lienprocess.#03-17 Moved S. Smith Seconded B. Sundbo
THAT Form TL1 Tax Lien Summary be approved.
Motion #03-17 was CARRIED.
The final costs have been received for the Urban Electrification program that was approved
for Lot 7 Bear Berry Meadow Subdivision. As per Bylaw #313-16 Section 7 —“The principal sum
of the local improvement will be subject to actual final costs and the payment Schedule ‘A’
may be revised by a resolution of Council”.
#04-17 Moved E. Koh Seconded I. EckervogtTHAT Bylaw #313-16 Schedule ‘A’ Revised - Payment Schedule be approved toreflect actual final costs of the local improvement.
Motion #04-17 was CARRIED.
In response to a question raised at the December 21, 2016 meeting during second reading of thebudget amendment bylaw, Treasurer lstchenko explained that the Landfill Salaries line itemwas increased to reallocate Public Works salaries from other departments.
A total of $1,458.30 in recycling refund donations were received during 2016 and distributedto the soccer club ($637.15), Minor Hockey ($570.95) and Anglican Church ($250.20). This willbe posted publicly and will include a thank you to the Recycle Centre staff.#05-17 Moved E. Koh Seconded B. Sundbo
THAT the treasurer report be
Motion #05-17 was CARRIED.
RublkWorks ReportThe brush will be burned at the landfill in the next few weeks.A burst sprinkler pipe in the chair storage area of the Convention Centre resulted in asignificant amount of water flooding thcrawl space and spilling into the Grand Hall, atriumand foyer. The sprinkler system Ias bee”h reaired and a damge assessmenthas beencompleted. Dehurnidifiers and fans have been set upto accelerate drying. It is suspected thatthe pipe burst due to freeing as the storage area is not heated. It was noted that the drysprinkler system has just been upgraded nd the wet sprinkler system was pressure tested
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this summer and the sprinkler heads were changed.The new alarm systen that was installed ap of the sprinkler system upgrades is monitoredby an alarm company and does not set off thefire siren. It was noted that the monitoringcompany should be contacting Village staff in addition to the Fire Department in the event of
c an alarm. It was suggested that the Fir Chief be asked if there are any concerns with the newsystem. ‘%
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The arena insulation has been completed and door strips installed between the change roomsand ice sur1ace to prevent heat loss.The well head protection plan site report has been received. The plan will containrecommended setbacks that should be included in the zoning bylaw. The report containsdrawings I maps of the potential contaminated sites.Budget planninjhas begun. Mayor Riseborough asked that capital budget items be identifiedearly.Infrastructure upgrades for this year will be done from Karmen Street to Otter Crescent andSt. Elias Street to Bakke Street.A new webcam has been ordered due to its interference with the fire radio system.#06-17 Moved E. Koh Seconded B. Sundbo
THAT the Public Works report be accepted.
Motion #06-17 was CARRIED.
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Accounts PayableMunkipaLAccQunts ZQiCouncillor Sundbo suggested that it be noted that the Mountain Festival expenses that havebeen paid by the Village will be reimbursed with YG funding for the event.The digital signage ad is now running.Foreman Hatherley clarified for Councillor Sundbo that scaffolding is less expensive to rentthan purchase because it is used infrequently.#07-17 Moved E. Koh Seconded B. Sundbo
THAT municipal accounts payable, transfers and cheques #23540 to #23590 inthe amount of $135,538.69 be approved for payment.
Motion #07-17 was CARRIED.
Business ArisingAuditor Appointment#08-17 Moved B. Sundbo Seconded S. Smith
THAT BDO Canada LLP be appointed as auditor for the Village of HainesJunction of the fiscal year 2016.
Motion #08-17 was CARRIED. ICouncillor Sundbo noted the incresing audit cosfs and questioned whether another auditorcould be retained. It was noted that BDO audits most other communities with the exceptionof Dawson City. It was suggeste&that AYCould hire a CGA to perform all of the municipalaudits. CAO Clarke will be asked to look into alternate auditors and costs.
Councili
Application for Zoning Bylaw AmendmentAn application hasbeen received for a zoning amendment requesting the re-zoning of Block 3Lot 22 from Commercial Mixed to Tourist Commercial. The remaining lots on this block andadjacent blocks are oned Tourist Commercial and the change would allow for additionalbusiness uses. Administration will clarify the need for the amendment with the applicant.
#09-17 Moved E. Koh Seconded S. SmithTHAT Council agrees to proceed with the request to re-zone Block 3 Lot 22
from Commercial Mixed to Tourist Commercial Mixed.
Motion #09-17 was CARRIED.
The bylaw amendment will be brought forward to the next regular meeting for first reading.
Foreman Hatherley clarified that crylists are not used and that items requiring attention in thefacilities are brought to his attention verbally.Canada 150 Infrastructure funding is still available. The fund covers up to 75% with a $500,000
cap for renovations to existing community infrastructure. Councillor Sundbo suggested thecurling rink but it was decided that more discussion and information is needed. The fundinginformation will be forwarded to Councillors to present to the committees and the Chamberof Commerce.
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Mayor Riseborough has provided a letter of support to CAFN for a CDF funding application forthe daycare.
Information and Correspondence#10-17 Moved E. Koh Seconded T. Eckervogt
THAT the Information and Correspondence items as outlined on the agendabe received for information.
Motion #10-17 was CARRIED.
Kluane Chilkat International Bike Relayrquest for Letter ofSupportA letter of support has been provided for a CDF funding application to produce a shortcelebratory video in recognition of the 25th year of the race.
1.Silver Sled Race Committee re: In-kind Donation Qf fdBtyThe request is for a donation of facility use for the 2017 race event and would include therental of the Grand Hall and Atrium. It was noted that the group suaIIy receives recreationgrant funding to help cover this cost but di not receive the full amount requested this yearbecause the recreation grant applications exceeded the funds available.#11-17 Moved E. Koh4Seconded S. Smith
THAT Council approvesgrant for the facility rental of the grand hall andatrium for the silver sled at a value of $405.00.
Motion #11-17 was CARRIED.
Cohn Graham re: i-iaiiies Junction ResignatiQnMr. Graham has advised of his intention toresign from the Justice Committee. MayorRiseborough will confirm Mr. Graham’s end date and the position will be posted.
Thmck Institute re; Cunfty ement;Jhe Next GeneratiQnThis information has been forwarded to Council by Sharmane Jones of CAFN noting that theInstitute will do community work iQ the Yukon. Councillor Smith noted that she has attendedthis training and will speak to Ms. Jones further.
4Council ReportsCouncillor Koh suggested that a thank you letter be written to Sandra Schwartz and DanaMackinnon for their work on the Christmas Open House kids’ event and Christmas lightingContest.Councillor Koh noted that the Chamber of Commerce AGM is scheduled for tomorrow. TheChamber is in the process of hiring a consultant to do strategic planning.Councillor Koh will be away from March 23 to May 8 and will be available to attend meetingsby telephone if necessary.Councillor Eckervogt noted that Council needs to plan for the next CAFN joint dinner and thatthe possibility of hiring a building maintenance position has been discussed before.Councillor Sundbo noted that the recent CDC meeting was postponed due to lack of quorumand has advised the Cemetery Committee that Councillor Smith is the new Council liaison.Councillor Smith noted that one Cemetery Committee member has resigned. The committeeis meeting soon to discuss budget items.
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Moved E. KohTHAT there being no further business, this meeting is adjourned.
Motion #12-17 was CARRIED.
The meeting adjourned at 9:15 p.m.
Adjournment#12-17
Mayor Michael Riseborough
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Village of Haines JunctionCommittee of the Whole Meeting January i8, 2017
Present: Mayor RiseboroughCouncillor SmithCouncillor SundboCouncillor KohCouncillor Eckervogt
CAO ClarkeRecorder Clarke
Call to OrderThe meeting was called to order at :oo p.m.
Approval of AgendaThe agenda was approved.
Delegations
Rolling Agenda:
Mayor M. Riseborough circulated a draft of the Mayor’s Community Update for Council input and
comment. Consensus that the message was accurate and good for the community to hear.
Mayor M. Riseborough requested that Council members complete the AYC Municipal Sustainability
Tool before the Strategic Planning session as the results are valuable data for the session. Council will
complete the tool and return to Cathy.
4. Small Home and Small Lots:Mayor M. Riseborough asked that E. Koh bring her insight in the form of a presentation for discussion
on small homes to next COW.E. Koh will meet with C. Clarke and a presentation shall be ready for next COW.
5. Asset Management:Discussion held regarding next steps on Asset Management. Council directed CAO to look into Asset
Management experts capable of presenting AMP process to Council as we have 40K grant for the
process from the Yukon Government.
6. Block 9 Sewer Connection:Staff will set up a meeting with affected land owners to discuss servicing options.
9. Landfill Opportunities:E. Koh raised the issue of winter hours at the landfill and stated that the concerns were still being
expressed by our community members.Mayor M. Riseborough directed C. Clarke to look to cost neutral options for keeping the landfill open.
14. Strategic Planning:
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Good response on RFP for a Strategic Planning facilitator. Motion to Council on facilitator of choiceto Council meeting of January 25th, 2017.
Council reiterated their need for an extended period of time dedicated to their already determinedpriorities. Discussion around the quality product required by Council and the community.Council discussed their determined priorities:Primary:- Economic Development and Tourism- Governance- Landfill- Community Engagement Strategy- Recreation- Village business and Committees- InfrastructureSecondary:- Administrative/staff capacity- Planning and safety- Emergency preparedness- Core review of services.Cathy informed Council that Senior Management will be holding a “mini-retreat” in preparation forthe strategic planning process which will focus on resource alignment and compilation of requisitehistorical documentation.
Mayor M. Riseborough introduced a discussion on a Core Review of all services through the lens ofUser Fees, taxes, benchmark with other Yukon communities. Noted that this will start as a strategicplanning discussion.T. Eckervogt asked about cost of existing water/sewer infrastructure and how that would beimpacted as new infrastructure is built, he directly referenced the new Build Canada fundedinfrastructure plan for Haines Junction.Mayor M. Riseborough stated that guiding principles such as a balance between taxes and user feeswould have to be struck. He also noted that the process of a comprehensive core review of servicesis a huge undertaking and that perhaps a core review of water/sewer to start with would be feasiblethis coming budget year.C. Clarke agreed that we should be able to tackle one service as part of this budget process and thata Yukon municipal comparison could also be done.
Information and Correspondence:Discussion held regarding relationship building with CAFN and next steps on Truth and ReconciliationCommittee recommendations for the Village. Suggestion from a community member that we approachCAFN regarding the installation of their flag in front of St. Elias Convention Center. Consensus reachedthat a letter would be sent to Chief Smith to open said discussion as well as to discuss other commoninitiatives.
AdjournmentThe meeting adjourned at 10:00 p.m.
Mayor Michael Riseborough CAO Cathy Clarke
VILLAGE OF HAINES JUNCTION
Bylaw #318-17
A Bylaw to Provide for an Amendment to the Haines Junction Zoning Bylaw #104-96
WHEREAS the MunicipalAct, being Chapter 154 of the Revised Statutes of the Yukon, 2002and amendments thereto, Section 220 provides for the power to amend a bylaw; and
WHEREAS the MunicipalAct, , being Chapter 154 of the Revised Statutes of the Yukon, 2002and amendments thereto, Sections 294 and 296 describes the provisions for a Public Notice andPublic Hearing on any proposed zoning bylaw or amendment thereto; and
WHEREAS Council deem it proper and expedient to consider such an amendment, inaccordance with the objectives, policies and practices approved by Council;
NOW THEREFORE the Council for the Village of Haines Junction, duly assembled, herebyenacts as follows:
SHORT TITLE .
,
1. This bylaw shall be cited as “Zoning Bylaw #104-96 Amendment #34 Bylaw”.
rINTERPRETATION
2. For this bylaw all definitions are described in Bylaw #104-96 and its amendments theretoincludingthisbylaw. . “•
PROVISIONS
3. Appendix ‘A’ forming part of this Bylaw is attached and defines the area in which zoning istobeamended: p
For greater certainty, thi Bylaw provides for the,jezoning of Lot 22, Block 3,Plan 19794-W, from Commercial Mixed to Tourist Commercial zoning.
ENACTMENT
4. This bylaw shall come into full force and effect upon the final passage thereof.
\ ‘v
Read a first time the 25th day of January, 2017.
A Public Hearing was held on the gth day ofFebmary, 2017.
Read a second time the 8th day of February, 2017.
Read a third time and finally passed the gth day of February, 2017.
Michael Riseborough, Mayor Cathy Clarke, CAO
Zoning Bylaw #104-96 Amendment #34 Bylaw
Appendix “A”
Lot 22, Block 3, Plan 19794-W
VILLAGE OF HAINES JUNCTION
PUBLIC NOTICEA PUBLIC HEARING WILL BE HELD ON THE 8TH OF FEBRUARY,2017, AT 7:00 P.M. IN COUNCIL CHAMBERS, ON THE SECONDFLOOR OF THE ST. ELIAS CONVENTION CENTRE ON
BYLAW 104-96, AMENDMENT #34
THE PROPOSED AMENDMENT IS TO CONSIDER:
THE REZONING OF LOT 22, BLOCK 3, PLAN 19794-W, FROMCOMMERCIAL MIXED TO TOURIST COMMERCIAL ZONING.
WRITTEN OR VERBAL SUBMISSIONS, FOR OR AGAINST THEPROPOSED AMENDMENT MAY BE GIVEN AT THE SCHEDULEDPUBLIC HEARING.
Posted January 25, 2017
CAO ACTIVITY REPORT
Mayor and Council
REPORT DATE: January 25, 2017
TARGET DECISION DATE January 25, 2017
FROM: Cathy Clarke, CAO
RE: Activity Report for information,
December 14/16-January 25/17
RECOMMENDATION(S):
That Mayor and Council receive this report for information.
BACKGROUND:
The ChiefAdministrative Officer (CAO) is the sole employee of Mayor and Councilfor the Village of
Haines Junction and it is Council’s responsibility to “supervise the management of the affairs of the
Village”. A CAO Activity Report will be provided at each meeting and is one tool to assist you with that
responsibility.
Please note that Mayor and Council have access to the CAO and senior staff between meetings, and are
welcome to ask questions, seek clarification, and engage with the CAO and senior staff.
CAO:
1. Corporate oversight of financial and human resource investments and assets:
. Met with Audit Senior Manager, Kim McMynn for purposes of learning audit
history for Haines Junction as well as expectations moving forward: Audit Plan
for Mayor and Council available for view at Village Office. Village staff doing prep
work.
. Will be providing quarterly financial statements with analysis to Council; said
analysis will provide picture of our spending “habits”, revenue injections, deficits
and surplus explanations as we move through the year.
TO:
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. Looking for Council approval of Asset Management program purchase: on
agenda for approval. Project lead signed up for introductory Project Management courses
1. Public Works operations and maintenance:- Winter Snow & Ice Control activities - Sanding (2)- Landfill - brush to be burned this week - weather pending
2. Risk mitigation:- Health and Safety - Safe Work Procedures, WHMIS binder under
development/updates- Water treatment system annual inspection occurred Jan. 13, 2017
3. Labour Relations- CBA implementation ongoing - Performance reviews to be undertaken- Bi-weekly meetings initiated- Reviewing team building initiatives
4. Infrastructure Project Management- Lagoon Design - Water licence amendment meeting with YTG, Parks Canada, CAFN,
Stantec, Jan. 20, 2017- Infrastructure - Preliminary Design complete - Multi-year Phasing to be reviewed- Sewage Lift Station - under construction, TBC March 2017- Aquifer & Wellhead Protection Plan - final document to be provided in next few
weeks. Should be incorporated into VH]’s development/zoning documents.
5. Administrative- 2017 Budget preparation underway- Various Policy reviews ongoing - will be brought forward at a later date- 2017 Work Plan under development
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Art Acquisition Setection CommitteeNovember 21, 2016
Present: Thomas Eckervogt, Chair Absent: David Sillery, MemberRita Jux, Member CPR Rep (vacant)Yvonne Eteniak, MemberMike Evans, Member (CDC Rep)
Call to OrderThe meeting was catted to order at 7:00 p.m.
Approvat of Agenda#09-16 Moved Y. Eteniak Seconded R. Jux
THAT the agenda be adopted as presented.
Motion #09-16 was CARRIED.
Approval of Minutes#10-16 Moved Y. Eleniak Seconded R. Jux
THAT the minutes of the Art Acquisition Selection Committee meeting ofOctober 17, 2016 be approved as presented.
Motion #10-16 was CARRtED.
Business ArisingJunction Artist in ResidenceHeiko Haehnsen, the JAR coordinator was invited to attend the meeting but was unavaitabte.He has provided additional information on the recent program and details of the fabric pieces(dresses) that were created. Yvonne noted that fabric art would require a temperature andmoisture controlled display which could be a significant cost. It was reiterated that thecommittee did not make a format commitment to JAR to purchase a piece from the program.It was suggested that a photographic display of the pieces could be done in place ofpurchasing an actual piece. it was suggested that this be tabled until more information isreceived, including the future plans for the Artist in Residence program.
Haines Art ExchangeYvonne has been in contact with the Haines Arts Council who are interested in the concept.There are a number of fees and paperwork involved with transporting artwork across theborder. The committee discussed how the art pieces would be acquired for the exchange.The committee could do a call for submissions from local artists for existing pieces or an REPto purchase a piece that could be donated or lent to Haines Yvonne asked if the ConventionCentre would be the most likely location for the exchange pieces and suggested that some ofthe existing art could be moved around. The type of art was discussed and it was noted thatthere is mainly wall space available. Costs would also need to be determined. Yvonne willcontinue to research this project.
The committee suggested several local resident welders who may be able to fabricate bicycleracks.
Yvonne noted that she had spoken to Dieter Gade of Junction Arts and Music regarding theidea of the masks for the Grand Hati. He was concerned that if the masks were made ofmetal or heavily lacquered wood they would affect the sound quality in the room. Ritanoted an indoor wood piece would only require a finish such as linseed oil. Thomassuggested an enclosed glass frame — it was noted this would also likely affect the sound.
The committee took a walk around the Convention Centre building to look at possiblelocations for the Haines art exchange. The following discussion was summarized upon theirreturn:- There is a lot of wall and ceiling space available in the building.- A fabric wall hanging or canvas mural that would not create a sound refracting issue was
suggested for the sides of the stage in the Grand Hall.- Panels to cover the theatre seating- Stained glass window in Atrium, start with one over the door — could do one per year
until all windows are done- Opportunity to move existing artwork I displays around- Creation of a pamphlet (could do a call for submissions) of art locations- A large mobile to hang from the ceiling- Landscape photo printed on aluminum
Mike noted that the committee’s priority list of ideas is in the previous minutes to go toCouncil for consideration and asked if they should be discussed in addition to the new ideas.It was noted that the Convention Centre and Grand Hall discussion is getting more specific.The water tower mural would be very expensive and not long lasting. It was suggested thatthe committee could use their funds to leverage additional funding.Mike noted that before moving ahead with the priority list of ideas — ie) location andstructural considerations of the giant picture frame, liability and longevity of water towermural the committee wanted to get Council’s feedback on whether the project ideas wouldbe supported. Thomas noted that Council can consider this once they receive the minutesthat have been approved at this meeting.
Mike noted that the members were to have provided examples of bicycle rack ideas for thismeeting. Thomas noted that the need for a bicycle rack at the playground was identifiedby the CPR Committee — he will contact the committee to invite their input. Mike noted thatonce the trail initiative moves ahead there may be a need for bicycle racks at trail heads I reststops. Other locations suggested were playgrounds around trail heads, swimming pool, picnicarea across from the bakery and other areas frequented by children.
It was suggested that REP’s go out for the items discussed tonight as they are relatively simpleand the committee only needs to identify the item, location and budget.The stained glass piece would need to be advertised Yukon wide as there are no local artists.The preference would be for a local photographer to provide the aluminum photo.Specific details for the REP’s including measurements would need to be determined by thecommittee.
#U-16 Moved Y. Eleniak Seconded R. JuxTHAI the Art Acquisition Selection Committee recommends to Council that aRequest for Proposals be prepared for a stained glass art piece to be locatedabove the door in the Atrium.
Motion #11-16 was CARRiED.
#12-16 Moved Y. Eteniak Seconded R. JuxTHAI the Art Acquisition Selection Committee recommends to Councit that aRequest for Proposals be prepared for a local landscape photo of the Kluanearea printed on aluminum, location to be determined by the committee.
Motion #12-16 was CARRIED.Yvonne asked if a motion should be made for an REP for the theatre seating curtains. Mikenoted that a motion for an REP for a Grand Hall item which could include the curtains wasmade at the last meeting and it awaiting a response from Council.It was suggested that there be further discussion with JAM regarding the masks.
Yvonne asked if the committee was prepared to make a decision about the JAR request orwait for more information. It was decided that the committee did not want to acquire a dressfrom the program but reiterated the idea of a documented display. Mike asked whether thecommittee would cover the cost of this.
#13-16 Moved Y. Eleniak Seconded R. JuxTHAT the Art Acquisition Selection Committee make an offer to JunctionArtist in Residence to create a photo panel display of the program creations.
Motion #3i6 was CARRIED.
Next Meeting DateThe next meeting will be Monday, January 16, 2017.
AdjournmentThe meeting adjourned at 8:40 p.m.
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REPORT DATE
TARGET DECISION DATE
FROM:
RE:
REQUEST FOR MOTION
Mayor and Council
January 25, 2017
January 25, 2017
Cathy Clarke, CAO
Motion to approve the purchase of Asset Management
software, AuroraLite II from TesserAct Associates.
Whereas the Village of Haines Junction has committed to the development of an Asset
Management Plan and,
Whereas the first step in an Asset Management Plan is the recording of all Village assets, cost,
age and replacement value and,
Whereas said record provides the basis from which life cycling, replacement priorities, and
Village capital obligations for the future are made and,
Whereas an accessible, dynamic and comprehensive software program is necessary for
completion ofthese first steps and,
Whereas the Yukon Government has provided a 40K grant for the purposes of developing an
Asset Management Plan for the Village of Haines Junction and this product comes at an annual
$750.00 license fee inclusive of support,
Now be it resolved that Council approve the purchase ofAsset Management software AuroraLite
II from TesserAct Associates
Attachments: None
TO:
REQUEST FOR MOTION
Mayor and Council
REPORT DATE January 25, 2017
TARGET DECISION DATE January 25, 2017
FROM: Cathy Clarke, CAO
RE: Motion to approve Ground Penetrating Radar Survey of
Well No. 3 area to determine site of buried oil tank and for
Community Hall floor and footings.
Whereas the Village of Haines Junction Aquifer and Wellhead Protection Plan has been
completed and,
Whereas the future of the Community Hall impacts the implementation of the Recreation Plan
and,
Whereas next steps for the area surrounding Well No. 3 are to determine where an oil tank was
buried on the property and engineering assessments ofthe Community Hall have requested
that a survey be completed on the floor and footings of the hall to determine viability of the
Hall in the absence of as-builts and,
Whereas the community has plans for a Dezadeash Day use area design that have been waiting
for resolution to this specifically and it is prudent to determine the physical status of the
Community Hall as Council enters the strategic planning process and,
Whereas ECOFOR will be in our community the first week of February on their way to Burwash
and the resultant quote is up to $7,413.00,
Now be it resolved that Council approve the hiring of ECOFOR natural and cultural resource
consultants to conduct a Ground Penetrating Radar Survey ofthe Well No. 3 area to determine
the site of a buried oil tank and for the Community Hall floor and footings.
CANADIAN MOUNTED POLICE GENDARMERIE ROVALE Dii CANADA
__.1 i’Iianaua1
MONTHLYMAYOR’S I CHIEF’SPOLICING REPORT
November, 2016
Haines Junction Detachment“M” Division Yukon
Royal Canadian Gendarmerie royaleMounted Police dii Canada
The Haines Junction Detachment responded to a total of 29 calls for service during the month of
November, 2016.
OCCURRENCESNovember, Year to Date November, Year Total
2016 2016 2015 2015
Assaults 5 40 3 29
Break and Enters 10 9
Thefts (all categories) 1 21 2 17
Drugs (all categories) 3 6
Liquor Act 4 10
Unlawful Sale (bootlegging)
Cause Disturbance I Mischief 4 56 1 43
Impaired Driving 1 20 26
Vehicle Collisions 30 5 25
False Alarms 4 14 16
Mental Health Act 3 10 11
Assistance 1 27 4 40
Missing Persons/Requests to Locate 15 1 18
91 1 I false abandon 9
Other Complaints
Total Charges laid
Total Call for Service
10
3
29
166
94
439
3
2
19
194
93
444
. November, Year to Date November, Year TotalPrisoners 2016 2016 2015 2015
Prisoners held/released 1 3 0
Prisoners remanded 3 1 8 0
Total Prisoners 3 3 1 0 39
2
Burwash Landing Court
Date Judge Fede Territo Court Court Court RCMP Number Number of
Presen ral rial Proceedings Proceedings Worker Acting of Legal Hours
t Cro Crown Conducted Conducted Present In Agent Matters expended
wn Present Over Phone In Person Capacity Processed To Court
Pres By Activities
ent RCMP
2016/11/16 Y Y N N Y Y N 0 4
Haines Junction CourtDate Judge Fede Territo Court Court Court RCMP Number Number of
Presen ral rial Proceedings Proceedings Worker Acting of Legal Hours
t Cro Crown Conducted Conducted Present In Agent Matters expended
wn Present Over Phone In Person Capacity Processed To Court
Pres By Activities
ent RCMP
2016/11/17 Y Y N N Y Y Y 5 7
The next court dates are Burwash Landing February fst -13:00 and Haines Junction
FebruaryZ -10:00.
Annual Performance Plan (A.P.P.’S) Community PrioritiesCommunity approved priorities are
( 1) Build and maintain positive relations with our partners
(2) Contribute to safe roads/Impaired driving and MVA
(3) Contribute to Child youth safety and overall safer community
3
(1) This month the detachment addressed the issue of Build and maintain positive relations with
our partners by.
-Police remain dedicated to participate in the Haines Junction Interagency meetings.
-I remain committed to keeping leadership informed of emerging events in a timely way.
-I’m very open to direct contact by leadership at any time even after hours and will return all calls as
soon as possible to address any and all concerns.-I would very much like to attend in person the upcoming Chief and Council and Mayor and Council
meetings, of course at Council’s discretion.
The Community assisted the priority by:
-Leadership is remaining approachable to Police and will proactively communicate concerns
-making time to develop relationships-being supportive and inclusive of the Police in our Communities.
(2) This month the detachment addressed the issue of Contribute to safe roads/Impaired driving
and MVA with our partners by
-conducting extensive pro-active patrols of the highways within the Detachment area
including Burwash Landing, and ensuring a timely response to complaints.
-extensive patrols are being made to deter impaired driving on our roadways.
-Police are pleased to share there were no Motor vehicle collisions reported this month
The Community assisted the priority by:
Persons on the road have been of assistance in contacting Police when they see an offence. We’d like
to encourage a cooperative approach to keeping our Roads safe to continue.
4
(3) This month the detachment was involved with Contributing to Contribute to Child youth safety
and overall safer community by,..
-active in the Community and ensuring positive role modelling for Youth
-Cst. BROWN is helping coach the Novice aged children. (ages 6-8)
-Cpl. HACK is coaching the Atoms age youth (ages 8 to 11)
-Cpl. HACK and his family travelled with the Haines Junction youth to Faro to play a weekend
hockey contest. Minor Hockey will host Faro a return trip in December.
-Joy HACK has accepted the position of Vice President of the club
-Cst. BROWN is volunteering with the local Girls involved in Guides
-Remaining open and approachable at any time to promptly address any and all concerns involving
children from the public
-Detachment Members were engaged in the planning for safe snowmobile and ATV operation
training. This program was planned for delivery in advance of the Bison hunt scheduled for the end
of November. Unfortunately due to unforeseen circumstance the Detachment was not able to
participate. It is still anticipated that the training will go ahead early in the New Year.
The Community assisted the priority by:
-The rink remains the center of activity for the local youth.-The DRUMMOND families continue to be highly involved and giving of their time to the Haines
Junction Minor Hockey club. Without volunteers such as these; programming would not be available.
Notable Occurrences for the Month:
On November 25th, RCMP were called to the Catholic Church, they attended to find that the Donation
box had been stolen. The investigation continues and anyone with information is encouraged to
contact the Police.
5
New Community Concerns
I remain open to any comment or concerns you may have.
Members have been diligent in attending the outlying parts of the Communities as well as Burwash
Landing this will continue.
I do personally like to attend in person meetings of Leadership at Chief and Counsel’s discretion and
maintain a willingness to attend, please contact me at any time with any concerns.
Community Policing Activities or Events (if not identified in the APP’s)
The Members of Haines Junction Detachment participated in the Haines Junction Remembrance Day
Ceremonies. This event is always well done and this was no exception. Huge Thanks to the
Canadian Rangers and Wade ISTCHENKO for their efforts and job well done.
Officers attended the Canadian Rangers Firearms training session at the St. Elias Range on Nov 12.
This was a great opportunity for everyone to interact. Police Officers really enjoyed getting to handle
the rifles and shooting next to the Rangers on the line. Well done guys.
I remain committed to involvement with the interagency group and will plan to attend the monthly
meetings in person when duty allows. Next meeting is planned for Dec. 8th
We would like to remind Motorist of the seasonal hazards posed by wildlife along the highways in the
area. We are again seeing animal caused collisions. Please slow down and try to plan your travel for
daylight hours. In line with this advice is the reminder that winter driving conditions are here.
Please ensure your vehicles have proper winter tires.
6
Anticipated Events
-obtaining a replacement Police vehicle for the pickup truck
-Christmas Open House at the Detachment-Christmas light decorating contest-Home Coming Hockey Tournament (Boxing Day)-Faro Minor Hockey will be coming to Haines Junction for a weekend hockey tournament Dec. 17-18.
-Holiday Check stops! Officers will be out throughout the Holiday Season- If you head out visiting
with friends please plan a sober ride home.
Should you have any questions or concerns regarding this report, please feel free to contact me to
discuss.
Cpl. Ryan HACK Detachment CommanderTelephone: 867 634-2677Email: [email protected]
7
S
ROYAL CANADIAN MOUNTED POLICE • GENDARMERIE ROYALE DU CANADA
MONTHLYMAYOR’S I CHIEF’SPOLICING REPORT
December, 2016
Haines Junction Detachment“M” Division Yukon
Roya) Canadian Gendarmerie royale.• . Mounted Police du Canada
1
The Haines Junction Detachment responded to a total of 3 1 calls for service during the month of
December, 2016.
OCCURRENCEScemb , Year to Date December, Year Total
2016 2016 2015 2015
Assaults 40 29
Break and Enters 1 1 1 9
Thefts (all categories) 2 23 17
Drugs (all categories) 3 6
Liquor Act 4 10
Unlawful Sale (bootlegging)
Cause Disturbance I Mischief 3 59 43
Impaired Driving 1 2 1 26
Vehicle Collisions 4 34 25
False Alarms 1 15 16
Mental Health Act 10 11
Assistance 4 31 40
Missing Persons/Requests to Locate 1 16 18
91 1 I false abandon 9
Other Complaints 1 1 177 194
Total Charges laid 2 96 93
Total Call for Service 3 1 439 444
. December, Year to Date December, Year TotalPrisoners
2016 2016 2015 2015
Prisoners held/released 13 0
Prisoners remanded 2 20 0
Total Prisoners 2 33 0 39
2
There were no local court proceeding this month. All in custody appearances took place in
Whitehorse.
Burwash Landing Court
Date Judge Fede Territo Court Court Court RCMP Number Number of
Presen ral rial Proceedings Proceedings Worker Acting of Legal Hours
t Cro Crown Conducted Conducted Present In Agent Matters expended
wn Present Over Phone In Person Capacity Processed To Court
Pres By Activities
ent RCMP
Date Judge Fede Territo Court Court Court RCMP Number Number of
Presen ral rial Proceedings Proceedings Worker Acting of Legal Hours
t Cro Crown Conducted Conducted Present In Agent Matters expended
wn Present Over Phone In Person Capacity Processed To CourtPres By Activitiesent RCMP
. The next court dates are Burwash Landing February 1S 43:00 and Haines Junction
February 2 - 10:00.
Annual Performance Plan (A.P.P.’S) Community PrioritiesCommunity approved priorities are
( 1 ) Build and maintain positive relations with our partners(2) Contribute to safe roads/Impaired driving and MVA(3) Contribute to Child youth safety and overall safer community
3
(1) This month the detachment addressed the issue of Build and maintain positive relations with
our partners by.
-Police remain dedicated to participate in the Haines Junction Interagency meetings.
-I remain committed to keeping leadership informed of emerging events in a timely way.
-I’m very open to direct contact by leadership at any time even after hours and will return all calls as
soon as possible to address any and all concerns.-I would very much like to attend in person the upcoming Chief and Council and Mayor and Council
meetings, of course at Council’s discretion.
The Community assisted the priority by:
-Leadership is remaining approachable to Police and will proactively communicate concerns
-making time to develop relationships-being supportive and inclusive of the Police in our Communities.
(2) This month the detachment addressed the issue of Contribute to safe roads/Impaired driving
and MVA with our partners by
-continuing to conduct extensive pro-active patrols of the highways within the Detachment
area including Burwash Landing, and ensuring a timely response to complaints.
-Check stops were conducted over the Holiday season to deter impaired driving.
-extensive patrols are being made to deter impaired driving on our roadways.
-There were 5 Motor vehicle collisions reported this month
The Community assisted the priority by:
Persons on the road have been of assistance in contacting Police when they see an offence. We’d like
to encourage a cooperative approach to keeping our Roads safe to continue.
-Showing good judgement and not getting behind the wheel on a vehicle if alcohol has been
consumed.
4
(3) This month the detachment was involved with Contributing to Contribute to Child youth safety
and overall safer community by...
-active in the Community and ensuring positive role modelling for Youth
-Cst. BROWN is helping coach the Novice aged children. (ages 6-8)-Cpl. HACK is coaching the Atoms age youth (ages 8 to 11)-Haines Junction Minor Hockey hosted the Faro Minor Hockey club for a weekend hockey event.
-Joy HACK has accepted the position of Vice President of the club
-Cst. BROWN is volunteering with the local Girls involved in Guides
-Remaining open and approachable at any time to promptly address any and all concerns involving
children from the public
The Community assisted the priority by:
-The rink remains the center of activity for the local youth.-I’d like to pass along a compliment to the Village of Haines Junction regarding the arena staff and
the job they’ve been doing. Great job fellas, keep up the good work. It’s really appreciated.
-The DRUMMOND families continue to be highly involved and giving of their time to the Haines
Junction Minor Hockey club. Without volunteers such as these; programming would not be available.
Notable Occurrences for the Month:
On December, 24 at 04:50 - Police received a 911 call from two persons whom had gone for a drive
and were not familiar with the area. They had travelled off the main roadway and become stuck in
the snow. They were unable to provide their location; out of gas, and ill prepared for the temperatures
seen this night. Police undertook to locate them and with some very lucky guessing and some help
from Conservation Officer TJ GRANTHAM the pair was located and transported to safety.
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There have been several Motor vehicle incidents along the roadways over this month. The
Detachment would like to remind everyone to travel prepared; cany warm clothes with you, ensure
your vehicle is full of gas and in good repair. With the Temperatures as cold as they have been it
takes very little time to get into real trouble if your vehicle quits. Make sure you share your travel
plans with someone at destination.
The colder temperatures can be hard on our pets. If you leave your dogs are outside please ensure
they have food, water and a means to stay warm. If you do choose to own a dog, please give some
thought to your pet’ s welfare and ensure its safety.
New Community Concerns
I remain open to any comment or concerns you may have.
Members have been diligent in attending the outlying parts of the Communities as well as Burwash
Landing this will continue.
I do personally like to attend in person meetings of Leadership at Chief and Counsel’ s discretion and
maintain a willingness to attend, please contact me at any time with any concerns.
Community Policing Activities or Events (if not identified in the APP’s)
The Detachment hosted an Open House on Dec 21 . This was a great opportunity to interact with many
of our partners and it was nice to see everyone that stopped by for a visit.
The Detachment was pleased with the second place ribbon in the Christmas light decorating contest
this year. The challenge is on with our neighbors at the 1016 pub for next year...
Officers and their families attended the Skate with Santa on Christmas Eve. This was a great event
and saw an amazing turn out.
Cst. BROWN and Cpl. HACK participated in the Community Home Coming Hockey Tournament on
Boxing Day while duties allowed. This event is a lot of fun for all ages.
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I remain committed to involvement with the interagency group and attended the monthly meeting in
person when duty allows. Next meeting is planned for Jan. 19th
We would like to remind Motorist of the seasonal hazards posed by wildlife along the highways in the
area. We are again seeing animal caused collisions. Please slow down and try to plan your travel for
daylight hours. In line with this advice is the reminder that winter driving conditions are here.
Please ensure your vehicles have proper winter tires.
Anticipated Events
-obtaining a replacement Police vehicle for the pickup truck-Territorial Atom Hockey Championships will be hosted in Haines Junction Jan. 13-15.
Should you have any questions or concerns regarding this report, please feel free to contact me to
discuss.
Cpl. Ryan HACK Detachment CommanderTelephone: 867 634-2677Email: [email protected]
To: Undisclosed recipients:Subject: Call For Input for Policing Priorities- Yukon Police Council
Good afternoon everyone,
On behalf of the Yukon Police Council I am sending out the call for input on the policing priorities 2017/18.
This opportunity is open to everyone, so please distribute to you colleagues and fellow Yukoners.
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AYukon Police CouncilDo you have suggestions for Policing Priorities
for Yukon? The Yukon Police Councilwants to heat from you.
Yukon Police Council is lookin9 for input on (he currentpolicing priorities, ensuring They encompass the needs ofYukoners moving nLo 2017/18. Your input andrecommendations are valuable in ensuring that the viewsof all Yukoners are heard and included in the Councilsrecommendations.
The current Priorities are:
Enhance prevention, investigation and enforcementactivities related to violence against women;
a Proactively respond to emerging pubkc safety issuesand trends in criminal activity;
a Contribute to improve the coritiunity response tovulnerab’e populatons;
. Connect and support children and youth includingthose at risk;
, Foster sttong relationships v1ith First Nations andpailner agencies; and
. Impiovo traffic safety and compliance with safedriving measures
If you vou]d like to provide input on potenflal changesto these prioiities or provide other recommendations onemeiqinq issues please respond to the Council with yourfeedback mail or email by January 3O 2017 to ensureconsideration for this yearS priorWes.
Co\T•Ac•1 LS I )ikH GH UI ft %.L1 F T
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Thank you,
Sainai’itha z’icCor;nackSecretariat to the Yukon Police CouncilI)epart ncnl of .1 ust ice, Govern ment of Yukon
