Page 1 of 49 Government of India Ministry of Communications Department of Telecommunications O/o Dy. Director General (TERM), Uttarakhand 1 st Floor, Rajpur Telephone Exchange, Dehradun-248009 Tender (E-tender) For “Outsourcing of Manpower services and Office Upkeep and House Keeping Services” FOR USE IN O/o THE DEPUTY DIRECTOR GENERAL TELECOM ENFORCEMENT, RESOURCES & MONITORING CELL, UTTARAKHAND Tender No.: DDG/TERM/UKD/Outsourcing of Services Tender/2017-18 Dated 23-05-2017 Not transferable Price Rs. 600
Transcript
Page 1 of 49
Government of India Ministry of Communications
Department of Telecommunications O/o Dy. Director General (TERM), Uttarakhand
Name of the Bank: ............................................................................................ Branch: .............................................................................................................
Page 4 of 49
Government of India Ministry of Communications
Department of Telecommunications O/o Dy. Director General (TERM), Uttarakhand
Tender No.: DDG/TERM/UKD/Outsourcing of Services Tender/2017-18 Dated 23-05-2017
NOTICE INVITING TENDER
E-Procurement TENDER NOTICE for Outsourcing of Manpower services and Office
Upkeep and House Keeping Services
The office of DDG (TERM), Uttarakhand Dehradun on behalf of the President of India invites E-
Procurement Tender (Online Tender through website http://eprocure.gov.in/eprocure/app) in Two bid
system from the qualified firms as per the below mentioned schedule:-
SCHEDULE TO TENDER
S.No. Activity Description Schedule
1. Tender No Tender No.: DDG/TERM/UKD/Outsourcing of Services Tender/2017-18 Dated 23-05-2017
2.
Date of issue of Bid document ( web download)
24-05-2017 1100 Hrs The tender document can be downloaded from the DoT websitehttp://www.dot.gov.in or the E Procurement portal http://eprocure.gov.in/e-procure/app by using bidder login credentials.
3. Last date and Time for Receipt of Tender/Bid
14-06-2017 15:00 Hrs
4. Time and Date of opening of online Tender Bid( Technical Bid)
15-06-2017 15:00 Hrs
5 Pre Bid conference 05-06-2017 15:00 Hrs
6. Time and Date of opening of financial bids for technically qualified bidders
Will be intimated later
7. Place of opening of tender and pre bid conference
O/o DDG (TERM), First floor , Telephone Exchange
Building ,197 ,Rajpur Road , Dehradun -248009
Uttarakhand
8. Minimum Validity of tender offer 90 days from the date of opening
Page 5 of 49
Aspiring Bidders who have not enrolled/registered in e-procurement should enrol/register before
participating through the website http://eprocure.gov.in/eprocure/app. The portal enrolment is free of
cost.
Interested bidders may submit their quotation online on http://eprocure.gov.in/eprocure/app as per the
tender document in the website http://eprocure.gov.in/eprocure/app. Bidders are requested to follow the
instructions carefully as per the tender document and the instructions given in the above said website.
Any corrigendum/addendum regarding this tender will be available on the above said website only.
Demand Draft for an amount of Rs.600/- (Six Hundreds Only) (non refundable) from Nationalized/
scheduled bank drawn in favour of “AO (Cash), O/o C.C.A. Uttarakhand Dehradun”, payable at Dehradun
has to be submitted offline (Scanned copy of DD/ for fee exemption valid self attested registration
certificate issued by NSIC to be uploaded online) towards tender document fee failing which the tender
bid will be rejected. Bidders are requested to write their name and full address at the back of the demand
draft submitted. The applicant has to deposit Earnest Money (EMD) of Rs. 33,500/- (Rs. Thirty three Thousands five
hundreds Only) in the form of a Demand Draft/ Pay order from Scheduled / Nationalized Bank drawn in
favour of AO (Cash), O/o CCA, Uttarakhand Dehradun or for fee exemption has to submit valid self
attested registration certificate issued by NSIC. The same has to be submitted in soft copy format on line. The aforesaid DDs/Pay orders/fee exemption valid registration certificate (self attested) issued by NSIC
towards cost for Tender document and EMD should be submitted to the SDE (TERM-I), O/o DDG (TERM)
Uttarakhand Dehradun on or before 15:00 Hours of 14-06-2017 failing which the tender bid will be
rejected. Department shall not be responsible for any postal delay. The duly filled tender documents shall not be accepted if these are not accompanied by the scanned copy
of the demand draft/Pay order towards the Tender fee and the requisite bid security /EMD or for fee
exemption valid self attested registration certificate issued by NSIC. The pre bid conference will be
held at the scheduled time and date in the schedule of tender for clarification of queries of
prospective bidders.
The DD towards the cost of tender document and that towards the Earnest Money Deposit should bear
the date after the date of NIT.
Sd/-
SDE-I (TERM), O/o DDG (TERM),
First floor, Telephone Exchange Building, 197, Rajpur Road,
Dehradun -248009 Uttarakhand
FAX: 0135-2734677, Tel: 135-2734989
9. Services to be offered Outsourcing of Manpower services and Office Upkeep and House Keeping Services (Estimated Manpower -> Skilled – 2 ,Semi-skilled - 2 & Unskilled -2
11. Amount of EMD to be deposited (2.5% of the cost of tender)
Rs. 33,500/- (Rs. Thirty three Thousands five hundreds Only)
12 Duration of Contract
One year from the date of award of contract. However, the same may be further extended for next one year or part thereof on same terms and conditions on mutually agreed basis.
13 Cost of Bid Document Rs.: 600/- (Six Hundred Only)
Page 6 of 49
INSTRUCTIONS FOR ONLINE BID SUBMISSION
Instructions to the Bidders to submit the bids online through the Central Public Procurement Portal for e-
Procurement are at https://eprocure.gov.in/eprocure/app. The bidders must carefully follow the
instructions:
i) Possession of valid Digital Signature Certificate (DSC) and enrolment/registration of the
contractors/bidders on the e-procurement/e-tender portal is a prerequisite for e-tendering.
ii) Bidder should do the enrolment in the e-Procurement site using the “Click here to Enroll” option
available on the home page. Portal enrolment is generally free of charge. During enrolment/registration,
the bidders should provide the correct/true information including valid e-mail-id. All the correspondence
shall be made directly with the contractors/bidders through e-mail-id provided.
iii) Bidder need to login to the site through their user ID/ password chosen during enrolment/ registration.
iv) Then the Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued
by NIC/SIFY/TCS/nCode/eMudra or any Certifying Authority recognized by CCA India on e-Token / Smart
Card, should be registered.
v) The DSC that is registered only should be used by the bidder and should ensure safety of the same.
vi) Contractor/Bidder may go through the tenders published on the site and download the required tender
documents/Annexures for the tenders he/she is interested.
vii) After downloading /getting the tender document/ Annexures/ Appendices, the Bidder should go
through them carefully and then submit the documents as asked, otherwise bid will be rejected.
viii) If there are any clarifications, this may be obtained online through the tender site, or through the
contact details. Bidder should take into account the corrigendum / Addendum published before submitting
the bids online.
ix) Bidder then logs in to the site through the secured log in by giving the user id/password chosen during
enrolment/registration and then by giving the password of the e-Token/ Smart Card to access DSC.
x) Bidder selects the tender which he/she is interested in by using the search option & then moves it to
the ‘my tenders’ folder.
xi) From my tender folder, he selects the tender to view all the details indicated.
xii) It is construed that the bidder has read all the terms and conditions before submitting their offer.
Bidder should go through the tender Annexures and appendices carefully and upload the documents as
called for; otherwise, the bid will be rejected.
xiii) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender
document/ Annexure and generally, they can be in PDF/xls/rar/zip/dwf formats. If there is more than one
document, they can be clubbed together and can be provided in the requested format. Each document to
be uploaded through online for the tenders should be less than 2 MB. If any document is More than 2MB,
it can be reduced through zip/rar and the same can be uploaded, if permitted. Bidder’s Bid documents
may be scanned with 100 dpi with black and white option. However if the file size is less than 1 MB the
transaction uploading time will be very fast.
Page 7 of 49
xiv) Bidder should take into account the corrigendum / Addendum published from time to time before
submitting the online bids.
xv) The Bidders can update well in advance, the documents such as certificates, annual report details
etc., under My Space option and these can be selected as per tender requirements and then send along
with bid documents during bid submission. This will facilitate the bid submission process faster by
reducing upload time of bids.
xvi) Bidder should submit the Tender Fee/ EMD/ for fee exemption valid self attested registration
certificate issued by NSIC as specified in the tender. The original should be posted/couriered/given in
person to the Tender Inviting Authority, within the bid submission due date & time for the tender; however
department shall not be responsible for any postal delay. Scanned copy of the same should be uploaded
as part of the offer.
xvii) While submitting the bids online, the bidder reads the terms & conditions and accepts the same to
proceed further to submit the bid packets.
xviii) The bidder has to select the payment option as offline to pay the Tender FEE/EMD as applicable
and enter details of the instruments.
xix) The details of the DD physically sent, should tally with the details available in the scanned copy and
the data entered during bid submission time. Otherwise submitted bid will not be acceptable.
xx) The bidder has to digitally sign and upload the required bid documents one by one as indicated.
Bidders to note that the very act of using DSC for downloading the bids and uploading their offers shall be
deemed to be a confirmation that they have read all sections and pages of the bid document including
General conditions of contract without any exception and have understood the entire document and are
clear about the requirements of the tender requirements.
xxi) The bidder has to upload the relevant files required as indicated in the covered content. In case of
any irrelevant files, the bid will be rejected.
xxii) If the price bid format is provided in a spread sheet file like BoQ_xxxx.xls, the rates offered should be
entered in the allotted space only and uploaded after filling the relevant columns. The Price Bid/ BOQ
template must not be modified/replaced by the bidder; else the bid submitted is liable to be rejected for
this tender.
xxiii) The bidders are requested to submit the bids through online e-tendering system to the Tender
Inviting Authority (TIA) well before the bid submission end date & time (as per Server System Clock). The
TIA will not be held responsible for any sort of delay or the difficulties faced during the submission of bids
online by the bidders at the eleventh hour.
xxiv) After the bid submission (i.e. after Clicking “Freeze Bid Submission” in the portal), the
acknowledgement number, given by the system should be printed by the bidder and kept as a record of
evidence for online submission of bid for the particular tender and will also act as an entry pass to
participate in the bid opening date.
xxv) The time settings fixed in the server side & displayed at the top of the tender site, will be valid for all
actions of requesting, bid submission, bid opening etc., in the E tender system. The bidders should follow
this time during bid submission.
Page 8 of 49
xxvi) All the data being entered by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & not be viewable by any one until the time of bid opening.
xxvii) Any bid document that is uploaded to the server is subjected to symmetric encryption using a
system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid
openers public keys. Overall, the uploaded tender documents become readable only after the tender
opening by the authorized bid openers.
xxviii) The confidentiality of the bids is maintained since the secured Socket Layer 128 bit encryption
technology is used. Data storage encryption of sensitive fields is done.
xxix) The bidder should logout of the tendering system using the normal logout option available at the top
right hand corner and not by selecting the (X) exit option in the browser.
xxx) For any queries regarding e-tendering process, the bidders are requested to contact as provided in
the tender document. Simultaneously for any further queries, the bidders are asked to contact over
Signature of witness……………................................................
Name of witness (in Capital Letters)…………………………….
……………………………………………………………………….
Full Address of witness …………………..……………………….
Page 10 of 49
SECTION-III
Bidders Profile & Certificates
10. Self attested copy of experience certificate/certificates (of at least one year-full or part thereof) issued
by the competent authority for the satisfactory work in providing manpower services to central/state government/Public sector/Banks during last three year. The summary of that can be tabulated in the given format in the chronological order.
S. No. Details of client along with address, telephone & Fax
no.
Amount contract(Rs. Lacs)
Experience certificate for the period from and to
From To
1.
2.
(If the space provided is insufficient in separate sheet may be attached) 11. Additional information, if any (Attach separate sheet, if required) Signature of authorised person Date: Name: Place: Seal:
Photograph of tenderer / authorised signatory holding power of attorney
1. Name of tendering company/Firm/Agency
2.
Type of firm i.e. Proprietorship/partnership or Company registered under company Act 1956 (Attach Notarized Affidavit towards sole proprietorship of firm/ Self Attested Partnership deed or Incorporation certificate of Company/Article of Association /Memorandum of Association as applicable)
3. Name of proprietor/ Director of company/Firm/Agency
4. Full address of registered office with telephone no., Fax no. & Email
5. Full address of operating/branch office with telephone no, Fax no. & Email
6. PAN/GIR/TAN No. (Attach self attested copy)
7. Service tax registration no.(Attach self attested copy)
Hereby certify that none of my relative (s) as defined in the tender document is/are employed in
Department of Telecommunications, Uttarakhand Dehradun as per detail given below. In case at any
stage, it is found that the information given by me is false/incorrect, DoT shall have the absolute right to
take any action as deemed fit, without any prior intimation to me.
Signature of the Tenderer with seal
The near relative (s) means:
a) Members of a Hindu Undivided family;
b) They are husband and wife.
c) The one is related to the other in manner as father, mother, son(s) & son’s wife (daughter-
in-law),Daughter (s) & daughter’s husband (son-in-law) brother (s) and brother’s wife, sister
(s) sister’s husband (brother-in-law)
In case of proprietorship firm, certificate will be given by the proprietor, and in case of partnership firm,
certificate will be given by all the partners and in case of Ltd. Company by all the Directors of the
company or company secretary on behalf of all directors. Any breach of these conditions by the company
or firm or any other person, the tender/work will be cancelled and earnest money/security deposit will be
forfeited at any stage whenever it is so noticed. The department will not pay any damages to the company
or firm or the concerned person. The company or firm or the persons will also be debarred for further
participation in the concerned unit.
Signature of the tenderer with seal
Page 12 of 49
CERTIFICATE
(FOR DOWNLOADING OF TENDER DOCUMENT FROM WEB SITE)
“I ……………………………………. (authorized signatory) hereby declare that the tender document submitted has
been downloaded from the website” http://www.dot.gov.in & http://www.eprucure.gov.in and no addition /
deletion / correction has been made in the proforma downloaded. I also declare that I have enclosed a valid self attested
registration certificate issued by NSIC /DD for Rs……………………………….towards the cost of tender document
along with the EMD.
Place : Signature of tenderer/Authorized Signatory
Date : Name of the Tenderer
Seal of the Tenderer
DECLARATION
(FOR EPF & Misc provisions Act 1952)
I ……………………………………………... (name of the contractor/agency) hereby declare compliance
towards conditions of the EPF and Misc provisions Act 1952 and authorize DOT TERM Cell Uttarakhand
Dehradun to recover any payment that arises due to failure to comply with any of the Labour legislations
and statutory conditions viz., Labour, EPF, ESI etc., or any other acts dealing with the same and all other
acts mentioned in the tender document.
Place: Signature of tenderer/Authorized Signatory
Date: Name of the Tenderer
Seal of the Tenderer
Page 13 of 49
CERTIFICATE
DECLARATION FOR NON TEMPERING OF TENDER DOCUMENT I / We /Proprietor/ Partner(s)/ Director(s) of M/s -----------------------------------------, hereby declare that I /
We have not tampered the tender document issued vide Tender No.: DDG /TERM /UKD/ outsourcing
of Services Tender/2017-18 Dated 23-05-2017, which is downloaded from the website
www.dot.gov.in and/or http://www.eprocure.gov.in.
Signature ------------------------------------------------------- Name------------------------------------------------------------- Name & address of the firm: ------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- In case of proprietorship firm, certificate will be given by the proprietor, and in case of partnership firm, certificate will be given by all the partners and in case of Ltd. Company by all the Directors of the company or company secretary on behalf of all directors
FROM TAKING PART IN GOVT. TENDER BY DoT/GOVT. DEPT (To be executed on Rs. 10/- stamp paper & attested by Public Notary/Executive Magistrate by the
bidder) I / We Proprietor / Partner (s) / Director (s) of M/s ……………………………….. hereby declare
that the firm/company namely M/s …………………………………………………………………………. has
not been blacklisted or debarred in the past by DoT or any other Government organization from taking
part in Government tenders.
Or
I / We Proprietor / Partner (s) / Director (s) of M/s …………………………..………….. hereby declare that
the firm/company namely M/s …………………………………………………………………………. Was
blacklisted or debarred by DoT, or any other Government Department from taking part in Government
tenders for a period of ………….. years w.e.f. …………………… The period is over on ………………. And
now the firm/company is entitled to take part in Government tenders.
In case the above information found false I/We are fully aware that the tender/ contract will be
rejected/cancelled by O/o DDG (TERM, Uttarakhand Dehradun EMD/SD shall be forfeited.
In addition to the above O/o DDG (TERM), Uttarakhand Dehradun, will not be responsible to pay the bills
for any completed/ partially completed work.
Signature………………………………………………… Name…………………………………………………….. Capacity in which as signed: ………………………….. Name & address of the firm: ………………………….. …………………………………………………………….
Seal of the firm should be affixed.
Dated: Signature of Bidder with seal. In case of proprietorship firm, certificate will be given by the proprietor, and in case of partnership firm, certificate will be given by all the partners and in case of Ltd. Company by all the Directors of the company or company secretary on behalf of all directors
Page 15 of 49
CERTIFICATE
PRE RECEIPT FOR REFUND OF EARNEST MONEY
Received with thanks from Accounts Officer (Cash) O/o CCA, Uttarakhand Dehradun sum of Rs.
………………/- (Rs. …………………………………………………………………………… Only), towards
refund of Earnest Money Deposit paid in respect of Tender for “Manpower services and Office Upkeep
and House Keeping Services” for use in O/o DDG (TERM), Uttarakhand Dehradun.
Tender No.: DDG/TERM/UKD/Outsourcing of Services Tender/2017-18 Dated 23-05-2017
Date: Signature of Bidder
(On one rupee revenue stamp)
Place:
(Note: Earnest Money will be returned to unsuccessful Bidder only after finalization/completion of the tender)
Name & Address: __________________________
__________________________
Page 16 of 49
CERTIFICATE
LETTER OF AUTHORISATION FOR ATTENDING THE OFFICE
(Must be submitted to O/o DDG (TERM), UTTARAKHAND DEHRADUN on or before date of bid opening)
To, DDG (TERM),
Uttarakhand Dehradun
Sub: Authorisation for attending the office on _____________________ (date) in the
Tender of _____________________________________________________
Following person is authorised to attend the office for the tender mentioned above on behalf of ____________________________________________ (Bidder). Name of the Representative Specimen Signature
1. ______________________ __________________
Signature of the Bidder (Maximum one representative will be permitted to attend the office. Permission for entry to the office may
be refused in case authorisation as prescribed above is not received.)
Page 17 of 49
SECTION IV
INSTRUCTIONS TO BIDDERS 1. GENERAL: 1.1 The Tenderer must read carefully all the terms, conditions and specifications before filling up the
tender schedule and his financial bid. The Tenderer shall be bound by all terms, conditions and
specifications as detailed in this tender document. The tenderers who are confident of executing
the contract in time by employing the required resources, manpower and materials need only
participate in this tender.
1.2 In respect of the matters pertaining to this contract, tenderer shall not directly or indirectly bring
or attempt to bring any political or outside influences or intervention through any association,
union or organisation. All disputes, differences, clarifications etc. arising out of this contract will
be represented by tenderer himself or by his legal representative at Dehradun only.
1.3 The Tenderer shall be bound by all terms, conditions and specifications as detailed in this tender
document.
1.4 It may be noted that the tender notice is only for fixing a contract and shall not be construed as
invitation to bid for providing the job i.e. there is no guarantee for award of work without
assigning any reason whatsoever may be.
1.5 Any tenderer participating in this tender should make sure that he will be able to carry out the
work in the contract.
1.6 It is implied that the tenderer has obtained all necessary information directly or indirectly
affecting the contract such as legal stipulation, possible delays and hindrance or interference in
executing the contract and has satisfied him/her before making the offer. Unexpected difficulties
or expenses shall NOT be considered excuses for difficulties in performing the contract. The rate
quoted should take all factors into consideration.
1.7 The tenderer acknowledges that he assumes all risks contingent upon the nature of the contract
to be actually encountered by him in executing the contract, even though such actual conditions
may result in the tenderer performing more or less work than that originally anticipated.
1.8 The tenderers who are confident of executing the contract in time by employing the required
resources, manpower and materials should only participate in this tender offer.
1.9 The tender schedule shall be read in conjunction with Job Specification & Job description,
General conditions of contract and Schedule of Requirement. The tenderer shall be deemed to
have carefully examined all these documents. It is further understood and agreed that the
tenderer by careful examination satisfied him with the terms and conditions of the tender
document.
1.10 The quantities indicated in tender may increase or decrease as per administrative need.
1.11 The tender shall contain the name, address of residence and place of business of tenderer and
shall be signed by the tenderer with his usual signature. Partnership firms shall furnish full
names and addresses. In case of the authorized representative signs, “Power of Attorney”
duly attested by public notary must be submitted. In case of the partnership firm, Self
Attested true copy of the partnership deed must be submitted along with the tender.
Similarly in case of company the Self Attested copy of Memorandum of Article & Association
must be submitted along with the tender.
1.12 Interest shall NOT be payable on the Earnest Money deposit.
1.13 The Earnest Money of the successful tenderer will not be adjusted towards security deposit and
of the unsuccessful tenderer will be refunded without interest within reasonable time after final
Page 18 of 49
decision of the tender, normally within six months from the date of opening of tenders.
2. DEFINITIONS
2.1. The CONTRACT means the documents forming the tender and acceptance thereof and the
formal agreement executed between TERM Uttarakhand and the CONTRACTOR together with
the documents referred to therein including TENDER NOTICE, Job Specification & Job
description, General conditions of contract and Schedule of Requirement, instructions issued
from time to time by the Competent Telecom Authority and all these documents taken together
shall be deemed to form one contract and shall be complimentary to one another.
2.2. In the CONTRACT, the following expressions shall unless where the context otherwise required,
have the meaning hereby respectively assigned to them:
The expression “WORKS” or “WORK” shall unless there be something either in the subject or
context repugnant to such construction, be construed and taken to mean the works by or by virtue
of the contract contracted to be executed whether temporary or permanent and whether original,
altered, substituted or additional.
“Change” shall mean a substitution for or omission of any work or other requirements within the
general scope of the work; the performance of or compliance with which is contemplated by the
contract documents.
“Extra work” shall mean any work or compliance with any requirements, other than a change
which is not, expressly or impliedly contemplated by the contract documents, and which is
necessary to be performed for the proper completion of the contracted work. For the purpose of
clarifications, it is declared that, any work or operation which shall be necessarily incidental to the
proper performance of any item of work or part thereof shall be deemed to have been by
implication provided for in the relevant item of work or part thereof and shall not constitute extra
work.
The “SITE” shall mean the location wherein the work is to be executed under the contract.
The “DoT” means the Department of Telecommunications TERM Uttarakhand Dehradun.
The “COMPETENT TELECOM AUTHORITY” means the DDG (TERM), Uttarakhand.
2.3. All references of: -
DoT / Member Telecom Commission / Advisor Telecom Commission / Sr. DDG / DDG / Deputy Director
General (TERM) / Director / Assistant Director General / Assistant Divisional Engineer / Assistant
Director/SDE/JTO/CCA/Jt. CCA/DY CCA/Sr. AO/AO/AAO in various clauses shall mean the Officers in
their respective Grades/Groups employed in the DoT, by whatever designations are assigned to them
from time to time and who may be in-charge of direction, execution, supervision, testing, acceptance,
maintenance of claims, etc. from time to time and includes their successors in office.
Words imparting the singular number include the plural number and vice-versa.
Page 19 of 49
3. ELIGIBLE BIDDERS:
a. Bidder must be a firm/ agency/ company that should be registered with appropriate authorities
and self attested copy of registration may be attached. b. Bidder must have Service tax registration certificate issued by competent authority. c. Bidder must have EPF and ESI registration with competent authority. d. Bidder must have PAN/TAN/GIR card. e. Bidder should have work experience in providing man power services in Central Govt. /State
Govt./PSU/Nationalized Banks of at least one year (in part or full) amounting to minimum 5 Lac during last three (03) financial years ending with FY 2016-17. The certificate should be issued by the officer of the rank of Divisional Engineer/Branch Manager/Executive Engineer/Under Secretary or authorised signatory of the organization.
f. Bidder should have last two year income tax return certificate (F.Y. 2014-15 & 2015-16). g. “No near relative” of the bidder firm/company be working/employed in Department of
Telecommunication, Uttarakhand Dehradun.
4. COST OF BIDDING
Bidders shall bear all costs associated with the preparation and submission of the bid. The TERM
Uttarakhand will in no case be responsible or liable for these costs, regardless of the conduct or outcome
of the bidding process.
5. THE BID DOCUMENTS
The Bid Documents include:
a. Notice Inviting Tender
b. Bid Form
c. Bidders Profile & certificates
d. Instructions to Bidder
e. General Conditions of Contract
f. Job Specifications & Schedule of Requirements
g. Agreement Format
h. Performance Security Guarantee Bond Form
i. Check list for Bidders
j. Financial Bid Form
Bidders are expected to examine all instructions, forms, terms and conditions in the Bid
documents. Failure to furnish all information required as per the Bid documents or submission of bids not
substantially responsive to the Bid documents in every respect will be at the bidder’s risk and may result
in rejection of the bid.
6. CLARIFICATION OF BID DOCUMENTS
a. Bidders requiring any clarification on the Bid Documents shall notify the competent telecom authority, in
writing or by FAX at the Officers mailing address indicated in the invitation of Bid. The competent telecom
authority, Uttarakhand Dehradun shall respond in writing to any request for the clarification of the Bid
Documents which he receives not later than 2 days prior to the date of opening the Tenders. Copies of the
clarification sought for by the bidders and clarifications by the TERM Uttarakhand shall be sent to all the
prospective bidders who have received the bid documents. b. The clarifications made as above shall form part of the Bid document and will be treated as
amendment to the Bid document. These clarifications will also be made available in the website
Page 20 of 49
and bidders who have down loaded Bid document from internet are to submit the bid document
accordingly after taking into account all the clarifications issued. 7. AMENDMENT OF BID DOCUMENTS
a. At any time prior to the date of submission of Bids, DDG (TERM) Uttarakhand may, for any
reason, whether on its own initiative or in response to any clarification received from a bidder,
shall modify bid documents by amendments and the same will be uploaded on the portal and
these amendments will be binding on them.
b. In order to afford prospective bidders a reasonable time to take the amendment into account
in preparing their bids, the DDG (TERM) Uttarakhand may, at its discretion, shall extend the
deadline for the submission of bids suitably. Any amendment to the Bid document shall also
be uploaded in the web sites as and when it is made.
c. Bidders who download the Bid document through internet are to take care of these
amendments while submitting their bids.
8. DOCUMENTS COMPRISING THE BID
The Bid prepared by the bidder shall comprise the following components:-
a. Documentary evidences in accordance with Clause 3 and 11 that the bidder is eligible and is
qualified to perform the contract if his bid is accepted.
b. Bid Security furnished in accordance with Clause 12.
c. Bid Form, Bidders Profile with Certificate and Financial Bid completed in accordance with
Section II, III, and XI.
9. BID FORM
The Bidder shall complete the Bid form (Section II), Bidders Profile with Certificates (Section III)
and prices as per Financial Bid Form (Part – II, Section XI), furnished in the Bid documents.
10. BID PRICES
Rates are to be quoted based on the Schedule of work for manpower services and Office Upkeep
and House Keeping Services.
11. DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATION
The following documents must be submitted along with tender document, any tenderer
submitting bid without documents those specified below, is liable to be summarily
rejected.
i. Bidder’s Profile duly filled & signed as per section III.
ii. Bidder must be a firm/ agency/ company that should be registered with appropriate authorities and
Self Attested copy of registration may be attached.
iii. Bidder must have Service tax registration number issued by competent authority.
iv. Bidder should have EPF and ESI registration with competent authority.
v. Bidder must have PAN/TAN/GIR card.
vi. Self Attested Copy work experience in providing man power services in Central Govt. /State
Govt./PSU/Nationalized Banks of at least one year (in part or full) amounting to minimum 5 Lac
during last three (03) financial years ending with FY 2016-17. The certificate should be issued by
Page 21 of 49
the officer of the rank of Divisional Engineer/Branch Manager/Executive Engineer/Under
Secretary or authorised signatory of the organization.
vii. Bidder should have last two year income tax return certificate i.e. F.Y. 2014-2015 & 2015-16.
viii. Certificate of “No near relative” of the bidder firm/company be working/employed in Department of
Telecommunication, Uttarakhand Dehradun to be executed on Rs.10/- Stamp paper & Self
Attested by Public Notary/Executive Magistrate by the bidder.
ix. Certificate of “BLACKLISTING & NON- BLACKLISTING “of bidder firm/company to be executed
on Rs.10/- Stamp paper & attested by Public Notary/Executive Magistrate by the bidder.
x. Declaration towards Non – tampering of tender document.
xi. Self Attested copy of Partnership Deed or affidavit in original regarding sole proprietorship in case
of proprietorship firm/ Memorandum of Association / Articles as applicable.
xii. All the tender document pages should be stamped and signed.
xiii. Original “Power of Attorney” in case person other than the tenderer has signed the tender
documents.
12. BID SECURITY / EARNEST MONEY DEPOSIT (EMD)
a. BID security deposits (10% of the Estimated Cost of the work) shall be paid by Demand Draft
drawn on any Nationalized or Scheduled Bank drawn in favour of the AO (Cash) O/o CCA,
Uttarakhand Dehradun payable at Dehradun as mentioned in the notice inviting tender.
Earnest Money in cash or in the form of cheque or in any other form will not be accepted.
b. Interest shall NOT be payable on the Bid Security / Earnest Money deposit.
c. The successful bidder’s Bid Security/ EMD shall not be converted as part of Performance
Security (Security Deposit) (or) in case Performance Bank Guarantee is furnished for the full
amount towards Performance Security (10% of the value of contract), the Bid Security will be
discharged upon the bidder’s acceptance of the contract. Bid Security / Earnest Money of the
unsuccessful tenderer will be refunded without interest within reasonable time after final
decision of the tender, normally within six months from the date of opening of tenders.
d. The Bid Security is required to protect the TERM Uttarakhand Dehradun against the risk of
bidder’s conduct, which would warrant forfeiture of Bid Security pursuant to Clause 12.f
e. A Bid (Tender) not accompanied by the Bid Security/ for fee exemption valid self attested
registration certificate issued by NSIC shall be rejected by the DDG (TERM) Uttarakhand as
being non responsive at the bid opening stage itself.
f. Bid Security (EMD) will be forfeited and the acceptance of the tender will be re-considered or
revoked or cancelled at the discretion of DDG (TERM) Uttarakhand which will not amount to
imposing of penalty:
(i) If the bidder withdraws his bid after the bids have been opened
(ii) If the bidder fails to execute the Agreement or fails to remit the required security
deposit (Performance Bank Guarantee) within seven working days of being called
upon to do so.
Page 22 of 49
13. PERIOD OF VALIDITY OF BID
The tender submitted by tenderer will remain valid for acceptance for a period of 90 (Ninety) days
from the date of opening of the tender. Tenderer shall not be entitled during this period of Ninety
days, without the consent in writing of DDG (TERM) Uttarakhand to revoke or cancel his tender or
to vary the tender submitted or in terms thereof. The DDG (TERM) Uttarakhand shall
communicate the acceptance of tender to the successful tenderer(s). Due to administrative
reasons, extension of the time period, if requested by the DDG (TERM) Uttarakhand in writing, the
tenderer shall accede to such request for extension and communicate his acceptance to the DDG
(TERM) Uttarakhand in writing.
14. SUBMISSION OF BIDS
The bid along with the necessary documents should be uploaded in the e-procure.gov.in portal as
per the guidelines mentioned in the portal.
Method of preparation of bid:
a) FINANCIAL BID: Rate for outsourcing of “Manpower services and Office Upkeep and House
Keeping Services” in TERM Cell, Uttarakhand Dehradun should be quoted clearly in the
financial bid (Part-II, Section XI). The minimum wage amount will be decided by the DDG
TERM, Uttarakhand Dehradun in reference to the letter issued by Chief Labour Commissioner
(C) and subsequent amendments on the subject matter if any (for Central Government) for
manpower services and Office Upkeep and House Keeping Services. The contractor needs to
quote only the wages including the VDA rates and Administrative / Supervisory Charges to be
claimed by contractor. The lowest bidder is to be evaluated on the wages including the VDA
rates and Administrative / Supervisory Charges only. The contractor will be required to pay at
least minimum wages. The contractor shall be responsible for providing all statuary benefit to
the personnel employed by him like EPF, ESI etc, as applicable. During the contract period,
ESI, EPF (employer contribution, as applicable, if any) and service tax will be reimbursed as
per actual along with the monthly bill on producing the original receipts.
b) Any tender with conditions other than those specified in the tender documents, is liable to be
summarily rejected. No modification by the contractor in any of the conditions will be permitted
after the tender is opened.
c) A declaration in the proforma given in Section III, has to be submitted along with the Bid
document.
d) No person is permitted to bid for tender whose relative(s) is (are) working in Department of
Telecommunications, TERM Cell Uttarakhand Dehradun. The tenderer thus should give
certificate along with tender document that none of his/her relative is working in Department of
Telecommunications, in TERM Cell Uttarakhand Dehradun. Near relative for this purpose is
defined in Section III.
15. LATE BIDS:
Tenders will not be received after the specified time of closing of the tender and the same shall be
rejected. It is the sole responsibility of the tenderer that he should ensure timely submission of
tender.
Page 23 of 49
16. MODIFICATION AND WITHDRAWAL OF BIDS
The Bidder may modify or withdraw his bid after submission provided that the written notice of the
modification or withdrawal is done prior to the deadline prescribed for submission of bid.
17. BID OPENING
Bid opening and finalization will be according to e-procurement procedures.
Bidder’s name, bid price, modifications, withdrawals and such other detail, as deemed fit by the
authorized authority will be notified.
The financial bid will be evaluated only for technically qualified bidders.
Note: - The tenderer shall quote the rate in English or Hindi only, both in words and figures only in
the manner as specified for every mentioned item separately. If any discrepancy found in figures
and in words, the quoted rates in words will be considered as final.
18. BID EVALUATION
Prior to the detailed evaluation of Technical and Financial bids the TERM Cell Uttarakhand will
determine the substantial responsiveness of each bid to the Bid document. Substantially
responsive bid is one which confirms to all the terms and conditions of bid document without
material deviation. The determination of bid’s responsiveness shall be based on the contents of
the bid itself without recourse to extrinsic evidence.
A bid determined as substantially non-responsive will be rejected by the DDG (TERM)
Uttarakhand and shall not subsequent to the bid opening be made responsive by the bidder by
correction of the non conformity. However the DDG (TERM) Uttarakhand may waive any minor
infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation,
provided such waiver does not prejudice or affect the relative ranking of any bidder.
The financial bids of those bidders whose technical bid has been satisfactorily evaluated and
found substantially responsive, will be opened subsequently after due notice.
Arithmetic discrepancy in the financial bid shall be rectified in the following manner. If there is
discrepancy between the unit price and total price that is obtained by multiplying the unit price and
the quantity, the unit price shall prevail and the total price shall be corrected by the TERM Cell
accordingly. If there is discrepancy between the words and figures, the amount in words shall
prevail. The decision of DDG (TERM) Uttarakhand is final in this regard and the bid will be
rejected if the bidder does not agree to the decision in this regard.
18.1 The lowest bidder is to be evaluated on the basis of total wages (including the applicable VDA) and contractor administration / supervision charges for all three categories of manpower in a month.
18.2 The financial bid having Rupee zero, Nil, fraction of rupees as Contractor Administrative / Supervisory Charges may lead to the summarily rejection of the financial bid.
18.3 The Contractor Administrative / Supervisory Charges are to be quoted in whole multiple of Rupee and any deviation from the same may lead to summarily rejection of the bid.
18.4 In case of more than one successful bidder the tender may be split proportionately among the bidders. The decision of the DDG (TERM) in this regard shall be final and binding.
18.5 If the Rates quoted in Column A of financial bid are less than the minimum wages decided by the Chief Labour Commissioner (C) w.e.f. 20-04-2017 and subsequent
Page 24 of 49
amendments on the subject matter if any (for Central Government), the bid will be rejected.
19. REJECTION OF TENDERS
The DDG (TERM) Uttarakhand, at his sole discretion shall reserve the right to reject or cancel
consideration of any or all tenders:
a) If the requisite Earnest Money Deposit / Bid Security/ for fee exemption valid self attested
registration certificate issued by NSIC in the manner does not support the tender provided there
in.
b) If the Bid Validity is less than the period prescribed (90 Days).
c) If the tender is not duly signed, or not found proper or complete to the satisfaction of DDG
(TERM) Uttarakhand in any of the requisite matters, particular(s) or formalities or for any
reason(s) which shall not be disclosed to the tenderer(s).
d) If the eligibility condition is not met and/or if documents prescribed to establish the eligibility is
not submitted while submitting the bid.
e) If the tenderer seeks changes in terms and conditions, specifications or time limits as
envisaged in the contract.
f) If tender consists of unwarranted comments, conditions, deviations in specification or any other
omissions or commissions compared to documents.
g) If prices are not filled properly in the Financial Bid.
h) Without assigning any reason thereof.
20. CONTACTING THE TERM Cell Uttarakhand
Subject to Clause 6, no bidder shall try to influence the TERM Cell Uttarakhand authorities on any
matter relating to his bid from the time of bid opening till the time of award of contract. Any effort
by any bidder to modify his bid or influence the bid process shall result in rejection of his bid
without any notice. The decision of DDG (TERM) Uttarakhand will be final in this regard.
21. PLACEMENT OF ORDER
DDG (TERM) Uttarakhand shall consider placement of work orders on those bidder whose
technical and financial bid has been successfully considered and decided as L1.
22. RIGHT TO ACCEPT OR REJECT ANY BID
Tender will be accepted and Contract will be finalized only with those of the tenderer(s), who in
the opinion of DDG (TERM) Uttarakhand shall have capacity and resources to execute the
contract assigned in the prescribed time as per the time schedule.
DDG (TERM) Uttarakhand reserves its right to accept or reject any bid and to annul the bidding
process and reject all or any bid at any time prior to award of contract without assigning any
Page 25 of 49
reason whatsoever. DDG (TERM), Uttarakhand Dehradun does not bind himself to accept the
lowest tender and reserve the right (I) to reject any or all tenders (ii) the right to accept any portion
of the tender offered without assigning any reason and he can also reduce or extend the period of
contract without assigning any reason.
23. LETTER OF INTENT (LOI)
The TERM Uttarakhand will issue an LOI which constitute the intention of the TERM Uttarakhand
to enter into contract with the bidder.
The bidder shall within 7 days of issue of the LOI, give his acceptance along with Performance
Bank Guarantee in conformity with Clause 50 of Section V and also submit the Agreement form
as per Section VIII duly completed in all aspects.
24. SIGNING OF CONTRACT AGREEMENT
The successful Tenderer shall be required to execute an Agreement within 7 (Seven) working
days of being called upon on a non-judicial stamp paper of Rs. 100/-(One hundred only) at his
own cost and in the format at Section VIII to the effect that the tenderer and TERM Uttarakhand
are bound by the terms and conditions of agreement which in turn, will be the same terms and
conditions of tender document.
Submission of the Tender document duly signed on all pages shall bind the bidder to all the terms
and conditions of this Tender document and as well as the Agreement to be signed by him. A
copy of the complete set of this Tender document shall also become enclosure to the agreement
as an annexure.
The DDG (TERM) Uttarakhand reserves the right to cancel the agreement executed without any
compensation what so ever to the contractor any time before the award of the work. The action of
DDG (TERM) Uttarakhand under this Clause shall not construe the breach of contract.
After the selection of a bidder by the competent authority, the successful bidder will be formally
notified of the award by order prior to expiration of validity period. The letter called “Award of
Contract” (AOC) will state the contract price that the TIA will have to pay to the bidder towards the
execution/completion of the tender, subject to furnishing a performance security within the
stipulated date.
25. ANNULMENT OF AWARD
Failure of the successful bidder to comply with the requirement of Clause 23, 24 shall constitute
sufficient ground for the annulment of the contract and the forfeiture of the Bid Security in which
event the TERM Uttarakhand may award the contract to any other bidder at its discretion or call
for new Tender.
26. Duration of Contract:
One Year from the date of award of contract. However, the same may be further extended for a
period of one year/part thereof on same terms & conditions on mutually agreed basis.
Page 26 of 49
SECTION V
GENERAL CONDITIONS OF CONTRACT
1. INTERPRETATION OF THE CONTRACT DOCUMENT
The Competent Telecom Authority and the Contractor shall in so far as possible by mutual
consultation try and decide upon the meaning and intent of the Contract Document. In case of
disagreement the dispute will be referred to the Sole Arbitrator as provided in the Contract. Any
change in the Contract Document shall be set forth in writing by the representative of the parties
hereto. It shall be the responsibility of both the parties to this contract to thoroughly familiarize all
of their supervisory personnel with the contents of this Contract Document.
2. VALIDITY PERIOD OF RATE
The rates quoted should be firm and valid from the date of submission of bid up to the validity of
contract agreement after finalization of tender for all work order without any change. However
minimum wages as mentioned in clause no. 4 of Section V shall be applicable.
3. TAXES AND DUTIES
Contractor shall pay all levies, fees, royalties, taxes and duties payable or arising from out of, by
virtue of or in connection with and/or incidental to the Contract or any of the obligations of the
parties in terms of the Contract Documents and/or in respect of the works or operation(s) or any
part thereof to be performed by the Contractor and the Contractor shall indemnify and keep
indemnified the TERM Uttarakhand from and against the same or any default by the Contractor in
the payment thereof.
4. PRICE ESCALATION
The TERM Uttarakhand Dehradun shall not be responsible for any escalation in prices of labour
or materials, machinery, equipment etc. what-so -ever or any increase in any duties, levies, or
taxes in respect thereof whatsoever and the Contractor rates and Contractor’s obligation shall
remain unaffected by such escalation and/or increase.
However during the period of contract, as and when the minimum wages for Central Government
rates are revised by the Chief labour commissioner, then the rates payable for each category of
manpower shall be revised to the new minimum wages. These revisions are applicable only in
case when the approved rates are lower than the new revised minimum wages fixed from time to
time by the authorities.
This revised rates shall be applicable only from the month, the contractor submits the revised
minimum wages letter from the authorities.
5. NOTIFICATION BY CONTRACTOR
The Contractor shall give in writing to the proper person or authority with a copy to the Competent
Telecom Authority such notification as may be mandatory or necessary in connection with the
commencement, suspension, resumption, performance and/or completion of the contracted work.
All notices shall be given sufficiently in advance of the proposed operation to permit proper co-
relation of activities and the Contractor shall keep all proper persons or authorities involved
regularly advised of the progress of operations throughout the performance of the work together
with such other information and/or supporting figures and data as may from time to time as
directed or required.
Page 27 of 49
6. QUALITY OF WORK
The DDG (TERM), Uttarakhand Dehradun shall be the final judge of the quality of the work and
the satisfaction of the standards in respect thereof set forth in the contract documents. Laxity or
failure to enforce compliance with the contract documents by the Competent Telecom Authority
and/or its representative shall not manifest a change or intent of waiver, the intention being that,
notwithstanding the same, the Contractor shall be and remain responsible for complete and
proper compliance with the contract documents and the specification therein. The Competent
Telecom Authority has the right to prohibit the use of men/women and any tools, materials or
equipment’s which in his opinion do not produce work or performance meeting the requirement of
the Contract Documents.
7. GUARANTEE
In addition to any and all other guarantee and warranty mentioned in the contract documents the
Contractor guarantees that the entire work will be done in a satisfactory manner.
8. INSURANCE
Without limiting any of his other obligations or liabilities, the Contractor shall, at his own expense,
take and keep comprehensive insurance including third party risk for the plant, machinery,
materials, etc. brought to the site and for all the work during the execution. The Contractor shall
also take out workmen’s compensation insurance as required by law and undertaken to
indemnify and keep indemnified the TERM Uttarakhand Dehradun from and against all manner of
claims and demands and losses and damages and cost (including between attorney and clients)
charges and expenses that may arise in regard to the same or that the Department may suffer or
incur with respect to and/or incidental to the same. The Contractor shall have to furnish
originals and/or attested copies as required by the Competent Telecom Authority of the
policies of insurance taken within seven days of being called upon to do so together with all
premium receipts and other papers related thereto which the Competent Telecom Authority may
require.
9. INDEMNITIES
The Contractor shall at all times hold the DoT harmless and indemnify from against all actions,
suits, proceedings, works, cost, damages, charges, claims and demands of every nature and
description brought or procured against the DoT, its officers, and officials and forthwith upon
demand and without protest or demur to pay to the Department any and all losses and damages
and cost (inclusive between attorney and client) and all costs incurred in endorsing this or any
other indemnity or security which the DoT may now or at any time have relative to the work or the
Contractor’s obligations or in protecting or endorsing its right in any suit or other legal
proceedings, charges and expenses and liabilities resulting from or incidental or in connection
with injury, disease or disablement to or death of any person(s), including employees of the
Contractor or damage to property resulting from or arising out of or in any way connected with or
incidental to the operations caused by the contract documents. In addition the Contractor shall
reimburse the DoT or pay to the DoT forthwith on demand without protest or demur all costs,
charges and expenses and losses and damages otherwise incurred by it in consequence of any
claims, demands and actions which may be brought against the DoT arising out of or incidental to
or in connection with the operation covered by the contract. The Contractor shall at his own cost
at the DoT’s request defend any suit or other proceeding asserting a claim covered by this
indemnity, but shall not settle, compound or compromise such suit or other finding without first
consulting the DoT.
Page 28 of 49
10. Whenever any claim, against the Contractor for the payment of a sum or money arises out of or
under the contract, Competent Telecom Authority shall be entitled to recover such sum by
appropriating in part or whole, the security deposit of the Contractor. In the event of the security
being insufficient the balance or the total sum recoverable as the case may be, shall be deducted
from any sum then due or which at any time thereafter may become due to the Contractor under
this or any other contract with DoT. Should this sum be not sufficient to cover the full amount
recoverable, the Contractor shall pay to Competent Telecom Authority on demand the balance
remaining due?
11. INSOLVENCY OR DEATH OF CONTRACTOR
In the event of the Contractor being adjudged insolvent or going voluntarily into liquidation or
having received order or other order under Insolvency act made against him or, in the name of a
Company or, the passing of any resolution, or making of any order for winding up whether
voluntarily or otherwise, or in the event of the Contractor failing to comply with any of the
conditions herein specified the DDG (TERM), Uttarakhand Dehradun have the power to
terminate the contract without previous notice.
12. Contractor’s heirs/representatives shall, without the consent in writing of the DDG (TERM
Uttarakhand Dehradun, have the right to continue to perform the duties or engagements of the
Contractor or under the contract in case of his death. In the event of the Contractor, with such
consent aforesaid, transferring his business, and in the event of the Contractor being a company
and being wound up any time during the period of this contract for the purpose and with the object
of transferring its business to any persons or a company, the Contractor shall make it one of the
terms and stipulations of the contract for the transfer of his properties and business, that such
other person or company, shall continue to perform the duties or engagements of the Contractor
under this contract and be subject to his liabilities there under. Proof of Death and other relevant
documents to this effect shall be submitted to the DDG (TERM), Uttarakhand Dehradun, in
writing.
13. Without prejudice to any of the rights or remedies under this contract, if the Contractor dies, the
DDG (TERM), Uttarakhand Dehradun have the option of terminating the contract without
compensation to the Contractor, which does not amount to Breach of the contract.
14. SUB-CONTRACTS
The Contractor shall not assign, sub-contract or sublet the whole or any part of the work
covered by the contract.
15. DDG (TERM), Uttarakhand Dehradun reserves the right to refuse or permit any person to
participate in the works covered by the contract. Contractor shall be and remain primarily and
principally liable to the DoT in terms here of and for the due fulfilment of the contracted works.
16. The Contractor shall indemnify, and save harmless the DoT from and against all actions, suits,
proceedings, costs, damages, charges, claims and demands what so ever, either in law or in
equity and all costs (inclusive between attorney and client) and charges and expenses that the
DoT may sustain/suffer or incur arising from or out of or incidental to (in connection with any act(s)
or commission) of the Contractor, his agents, employees, assignee. The provision shall also apply
to the assignee as the case may be.
17. If contractor without written approval of Competent Telecom Authority, assign his contract, or
attempt to do so, or become insolvent or commence any insolvency proceedings, the DDG
Page 29 of 49
(TERM), Uttarakhand Dehradun shall have power to adopt any of the courses specified in
clause- (46); clause-(47) as he may deem fit in the interest of DoT and in the event of any of
these courses being adopted the consequences specified in the said clause- (46); clause- (47)
shall ensue.
18. INFERIOR QUALITY OF WORK: -
For inferior quality or incorrect execution of work, the in-charge of work will be empowered to
deduct from bills 5% amount of W.O. in addition to excess payment made to rectify/reconstruct or
replace any defective work. No payment will be made for such execution.
19. The person deployed shall be required to report for work at 0900 Hrs. to SDE (TERM),
Uttarakhand Dehradun /AO (Admin), O/o CCA Uttarakhand Dehradun and would leave at 1730
Hrs. In case, person deployed is absent on a particular day or comes late / leaves early on three
occasions, one day wage shall be deducted.
20. If the work is not performed by any or all the manpower on any day in a month deduction shall be
made proportionately (per day basis) from the bills of the contractor and a penalty @ Rs 100/- per
working day/ manpower shall be imposed.
21. The accountability and responsibility for maintaining & secrecy of the data will be with the
contractor.
22. If any of the information furnished by the contractor is found to be incorrect the contract is likely to
be terminated.
23. The DDG (TERM), Uttarakhand Dehradun does not bind himself to accept the lowest tender and
reserve the right (i) to reject any or all tenders (ii) the right to accept any portion of the tender
offered without assigning any reason and also to split the tender and award the same to different
parties. He can also reduce or extend the period of contract without assigning any reason.
24. Acceptance of the tender will be communicated by an acceptance Note or Letter of Intent.
25. The DDG (TERM), Uttarakhand Dehradun will not be liable to pay any interest on the Earnest
Money or Security Deposit Money. If the successful tenderer withdraws tender before formal
approval after tender or after contract fails to comply with any of the terms and conditions act out
above, the DDG (TERM), Uttarakhand Dehradun has right’s to forfeit Earnest Money /Security
Deposit.
26. Rate for outsourcing of “Manpower services and Office Upkeep and House Keeping Services” in
TERM Cell, Uttarakhand Dehradun should be quoted clearly in the financial bid (Part-II, Section
XI). In financial bid. The minimum wage amount will be decided by the DDG (TERM), Uttarakhand
Dehradun in reference to the letter issued by Chief Labour Commissioner and subsequent
amendments on the subject matter if any (for Central Government) for Manpower services and
Office Upkeep and House Keeping Services. The contractor needs to quote only the wages
including the VDA rates and Administrative / Supervisory Charges to be claimed by contractor.
The lowest bidder is to be evaluated on the wages including the VDA rates and Administrative /
Supervisory Charges only. There may be different lowest bidders for different categories.
27. The contractor shall be responsible for providing all statuary benefit to the personnel employed by
him like EPF, ESI etc, as applicable. During the contract period, ESI, EPF (employer contribution,
as applicable, if any) and service tax will be reimbursed as per actual along with the monthly bill
on producing the original receipts.
Page 30 of 49
28. The manpower engaged by the contractor for executing jobs is purely responsibility of the
contractor and they will not have any claim/liability on the DoT. The contractor will intimate to the
local police station regarding identity and permanent address of the persons employed. A copy of
the acknowledgement received from local police station should be submitted to this office.
29. Services shall be from 0900 Hrs. to 1730 Hrs. with a 30 Minute lunch break. The contractor may
be called upon for the services on holiday and for journey to outstation, if required (with
compensatory week off day). No TA/DA will be provided by the department for outstation
Journeys.
30. The contractor shall ensure that any details of office, operational process, technical know-how,
security arrangements, and administrative/organizational matters are not divulged or disclosed to
any person by its personnel deployed in this office and utmost secrecy and confidentiality
must be maintained.
31. It will be the responsibilities of the contractor to meet transportation, food, medical and any other
requirements in respect of the persons deployed by it (Agency) in this office and this office will
have no liabilities in this regard.
32. For all intents and purposes, the contractor shall be the “Employer” within the meaning of different
Labour Legislations in respect of manpower Operator so employed and deployed in this office.
The manpower deployed by the contractor in this office shall not have claims of any
Master and Servant relationship nor have any principal and agent relationship with or
against O/o DDG (TERM), Uttarakhand Dehradun, Department of Telecommunications.
33. The contractor shall be solely responsible for the redressal of grievances / resolution of disputes
relating to person deployed. This office shall, in no way, be responsible for settlement of such
issues whatsoever. This office shall not be responsible for any damages, losses, claims, financial
or other injury to any manpower deployed by contractor in the course of their performing the
functions/duties, or for payment towards any compensation.
34. The manpower deployed by the contractor shall not claim nor shall be entitled to pay, perks and
other facilities admissible to casual, ad hoc, regular / confirmed employees of this office during the
currency or after expiry of the contract.
35. Where the Contractor is a partnership firm, the previous approval in writing of the DDG (TERM),
Uttarakhand Dehradun shall be obtained before any change is made in the constitution of the firm.
Where the Contractor is an individual or a Hindu undivided family business concern such approval
as aforesaid shall likewise be obtained before the Contractor enters into any partnership
agreement where under the partnership firm would have the right to carry out the work hereby
undertaken by the Contractor. If previous approval as aforesaid is not obtained, the contract shall
be deemed to have been assigned in the contravention of clause- (17) hereof and the same
action may be taken, and the same consequence shall ensue as provided in the said clause-(17)
Page 31 of 49
36. LABOUR WELFARE MEASURES AND WORKMAN COMPENSATION
Obtaining license before commencement of work:
The contractor shall obtain a valid labour license as per requirement under the contract labour(R
& A) Act 1970 and the contract labour (Regulation and Abolition) Central Rules1971 before
commencement of the work. The contractor shall also abide by the provisions of the Child labour
(prohibition and regulation) Act 1986. Any failure to fulfil this requirement shall attract the penal
provisions of this contact arising out of the resultant non-execution of work.
37. CONTRACTORS LABOUR REGULATIONS:
Working hours
37.1. Normally working hours of an employee should not exceed 9 hours a day. The working day
shall be so arranged that inclusive of interval for rest, if any, it shall not spread over more
than 12 hours on any day.
37.2. When manpower is made to work for more than 9 hours on any day or for more than 48
hours in any week he shall be paid over time for the extra hours put in by him.
37.3. Every manpower shall be given a weekly holiday normally on Sunday, in accordance with the
provision of minimum wages(Central) rules 1960, as amended from time to time, irrespective
of whether such manpower is governed by the minimum wages act or not. Where the
minimum wages prescribed by the Government, under the minimum wages act, are not
inclusive of the wages for the weekly day of rest, the manpower shall be entitled to rest day
wages, at the rate applicable to the next preceding day, provided he has worked under the
same contractor for a continuous period of not less than 6 days (45 Hours in the case of 5
days week).
37.4. Where a contractor is permitted by the officer to allow a manpower to work on a normal week
holiday, he shall grant a substituted holiday to him for the whole day, on one of the five days,
immediately before or after the normal weekly holiday, and pay wages to such manpower for
the work performed on the normal weekly holiday at the overtime rate.
38. PAYMENT OF WAGES
38.1. The Contractor shall fix wage periods in respect of which wages shall be payable.
38.2. No wage period shall exceed one month.
38.3. The wages of every person employed as contract labour in an establishment or by a
contractor, where less than one thousand such persons are employed, shall be paid before
the expiry of seventh day and in other cases before the expiry of tenth day after the last day
of the wage period in respect of which the wages are payable.
38.4. Where the employment of any manpower is terminated by or on behalf of the contractor, the
wages earned by him shall be paid before the expiry of the second working day from the
date on which his employment is terminated.
38.5. All payment of wages shall be made on a working day at the work premises and during the
working time and on a date notified in advance and in case the work is completed before the
expiry of the wages period, final payment shall be made within 48 hours of the last working
day.
Page 32 of 49
38.6. Wages due for individual manpower shall be paid to him direct or the other person
authorized by him in this behalf.
38.7. All wages shall be paid in current coin or currency or in both.
38.8. Wages shall be paid without any deductions of any kind except those specified by the central
government by general or special order in this behalf or permissible under the payment of
wages act 1956.
38.9. It shall be the duty of the contractor to ensure the disbursement of wages in presence of the
site engineer or any other authorized representative of the office who will be required to be
present at the place and time of the disbursement of wages by the contactor to workmen.
38.10. Each claim bill of the contractor must accompany details of labourers/employees engaged,
duration of their engagement/wage register /amount of wages paid/amount of EPF/ESI
contributions and declaration from the contractor regarding compliance of the condition of
EPF Act 1952.
38.11. The contractor shall be responsible for providing all statutory benefits to the
personnel employed by him including off day(s) after 6 days & national holidays, PF,
ESI etc. & the documentary proof of the same has to be attached with each month’s
bill.
38.12. The contractor shall liable to make disbursement of payment among the manpower as per
the approved final rates of this contract and has to submit the documentary proof of said
disbursement of previous month along with the bill of next month.
39. LABOUR RECORDS
39.1. The contactor shall maintain a Register of Persons employed on work on contract in form XIII
of the Contract Labour(R & A) Central Rules 1971 and same shall be submitted along with
monthly bills to be submitted by contractor.
39.2. The contractor shall maintain a muster roll register in respect of all workmen employed by
him on the work under contract in form XIVI of the CL(R & A) Rules.
39.3. The contractor shall maintain a Wage Register in respect of all work men employed by him
on the work under contract in form XVII of the CL (R & a) Rules 1971.
39.4. The manpower deployed by the contractor for providing the services to do specific work will
have no claim whatsoever for absorption in DoT later on.
39.5. The contractor shall maintain a Register of Fines in the form XII of the CL(R & A) rules 1971
the contractor shall display in a good condition and in a conspicuous place of work the
approved list of acts and omission for which fines can be imposed.
39.7. The contactor shall maintain a Register of deductions for damage or loss in from XX of
the CL(R & A) Rules 1971.The contractor shall maintain a register of Overtime in from XXIII
of the CL(R & A) rules 1971.
Page 33 of 49
40. Inspection of Books and Slips.
The contractor shall allow inspection of all the prescribed labour records to any of his manpower
or to his agent at a convenient time and place after due notice is received or to the labour officer
or any other person, authorized by the Central Government on his behalf for Submission of
Returns. The contractor shall submit periodical return as may be specified from time to time.
41. INSURANCE:
Without limiting any of the other obligations or liabilities the contractor shall at his own expense
takes and keep comprehensive insurance for manpower and for all the work during the execution.
The contractor shall also take out workmen’s compensation insurance as required by law and
under take to indemnify and keep indemnified the DoT for and against all manner of claims an
demands and losses and damages and cost (including between attorney and client) charges and
expenses that may arise in regard the same or that the DoT may suffer or incur with respect to
end/or incidental to the same. The contactor shall have to furnish originals and /or attested copies
as required by the DoT of the policies of insurance take within 15 (fifteen) days of being called
upon to do so together with all premium receipts and other papers related thereto which the DoT
may require.
42. COMPLIANCE WITH LAWS AND REGULATION
42.1. During the performance of the works the contractor shall at his own cost and initiative fully comply
with all applicable laws of the land and with any and all applicable by laws rules., regulations and
orders and any other provisions having the force of law made or promulgated or deemed to be
made or promulgated by the Government, Governmental agency or DoT, municipal boards,
Government of other regulatory or authorized body or persons and shall provide all certificates of
compliance therewith as may be required by such applicable law. By- laws, Rules, Regulations,
orders and /or provisions. The contractor shall assume full responsibility for the payment of all
contributions and pay rolls taxes, as to its employees, servants or agents engaged in the
performance of the work specified in the contractor documents.
42.2. Any assignee to share any portion of the work to be performed here under may be assigned.
Assignee to comply with the provisions of the clause and in this connection the contractor agrees
as to undertake to save and hold the DoT, harmless and indemnified from and against and all
penalties ,actions ,suits, losses and damages, claims and demands and costs (inclusive between
attorney and client)charges and expenses whatsoever arising out or occasioned, indirectly or
directly, by failure of the contractor or any assignee or sub-contractor to make full and proper
compliance with the said by-laws, rules, regulations, laws and order and provisions as aforesaid.
43. FORCE MAJEURE: -
43.1. If any time, during the continuance of this contract, the performance in whole or in part by either
party or any obligation under this contract shall be prevented or delayed by reason of any War, or
Hostility, Acts of the public enemy, Civil commotion, Sabotage, Fires, Floods, Explosions,
Epidemics, Quarantine Restrictions, Strikes, Lockouts or Act of God (hereinafter referred to as
events) provided notice of happening of any such eventuality is given by either party to the other
within 21 days from the date of occurrence thereof, neither party shall by reason of such claim for
damages against the other in respect of such non-performance or delay in performance, and
deliveries under the contract shall be resumed as soon as practicable after such event may come
to an end or cease to exist, and the decision of the DoT as to whether the works have been so
resumed or not shall be final and conclusive, provided further that if the performance, in whole or
part of any obligation under this contract is prevented or delayed by reason of any such event for
a period exceeding 60 days either party may, at his option, terminate the contract.
Page 34 of 49
43.2. Provided also that if the contract is terminated under this clause, the DoT shall be at liberty to
take over from the contractor at a price to be fixed by the DoT which shall be final, all un-used,
un-damaged and acceptable materials, bought out components and stores in the course of
manufacture in possession of the contractor at the time of such termination of such portions
thereof as the purchaser may deem fit excepting such materials bought out components and
stores as the contracts may with the concurrence of the DoT elect to retain.
44. BREACH OF CONTRACT
The breach of contract is the failure or refusal to perform it. Any breach of contract by one party to
it gives the other party an immediate cause of action and a right to damages as compensation for
loss following from the breach of contract. A breach occurs where a party to the contract
repudiates or fails to perform one or more of the obligations imposed upon him by the contract.
The failure to perform may take place when the time for performance has arrived or even before
that. Thus, the “Breach of Contract” mentioned above covers (a) the Anticipatory Breach and (b)
the Present Breach.
45. The DDG (TERM), Uttarakhand Dehradun may without prejudice to his right against the Contractor
in respect of any delay or inferior workmanship or otherwise or to any claims for damage in
respect of any breach of the contract and without prejudice to any rights or remedies under any of
the provisions of this contract or otherwise and whether the date for completion has or has not
elapsed by notice in writing absolutely determine the contract in any of the following cases:
a. If the Contractor having been given by the Competent Telecom Authority a notice in writing to
rectify, reconstruct or replace any defective work or that the work is being performed in any
inefficient or otherwise improper workmen like manner, shall omit to comply with the
requirements of such notice for a period of seven days thereafter or if the contractor shall delay
or suspend the execution of the work so that either in the judgment of the Competent Telecom
Authority (which shall be final and binding) he will be unable to secure completion of the work by
the date for completion or he has already failed to complete the work by that date.
b. If the Contractor being a company shall pass a resolution or the court shall make an order that
the company shall be wound up or if a receiver or a manager on behalf of a creditor shall be
appointed or if circumstances shall arise which entitle the court or creditor to appoint a receiver or
a manager or which entitle the court to make a winding up order.
c. If the contractor commits breach of any of the terms and conditions of this contract.
d. If contractor commits any act mentioned in clause- (39)
e. If contractor commits any fraud with the DoT, or any fraudulent motive is detected in his action.
f. If contractor demands undue charges not stipulated in this contract.
46. When the Contractor has made himself liable for action under clause- (47), the DDG (TERM),
Uttarakhand Dehradun on behalf of the DoT shall have powers:
To determine or rescind the contract as aforesaid (of which termination or rescission, notice in
writing to the Contractor under the hand of the DDG (TERM), Uttarakhand Dehradun shall be
conclusive evidence) upon such determination or rescission the security deposit of the Contractor
shall be liable to be forfeited and shall be absolutely at the disposal of DoT.
- To employ labour paid by the DoT and to supply materials to carry out the works or any part of
Page 35 of 49
the work debiting the Contractor with the cost of the labour and the price of the materials (of
the amount of which cost and price certified by the DDG (TERM), Uttarakhand Dehradun
shall be final and conclusive against the Contractor) and crediting him with the value of the
work done in all respects in the same manner and the same rates as if it has been carried out
by the Contractor under the terms of the Contract. The certificate of the Competent Telecom
Authority as to the value of the work done shall be final and conclusive against the Contractor,
provided always that action under the sub-Clause shall only be taken after giving notice in
writing to the Contractor. Provided also that if the expenses incurred by the DoT are less than
the amount payable to the Contractor at his agreement rates, the difference shall not be paid
to the Contractor.
- After giving notice to the Contractor to measure up the work of the Contract and to take such
part there of as shall be unexecuted out of his hands and to give it to another Contractor to
complete in which case any expenses which may be incurred in excess of the sum which
would have been paid to the original Contractor if the whole work has been executed by him
(of the amount of which excess the certificate in writing of the Competent Telecom Authority
shall be final and conclusive) shall be borne and paid by the original Contractor and may be
deducted from any money due to him by DoT under this contract or on any other account
whatsoever or from his security deposit as the case may be.
In the event of any one or more of the courses of clause- (46) and/or clause (47) being adopted
by DDG (TERM), Uttarakhand Dehradun the Contractor shall have no claim to compensation for
any loss sustained by him by reason of his having purchased or procured any materials or
entered into any engagements or made any advances on account or with a view to the execution
of the work or the performance of contract. And in case action is taken under any of the provisions
aforesaid, the Contractor shall not be entitled to recover or be paid any sum for any work thereto
or actually performed under this contract unless and until the Competent Telecom Authority has
certified in writing the performance of such work and the value payable in respect thereof and he
shall only be entitled to be paid the value so certified.
47. In any case in which any of the powers conferred upon the DDG (TERM), Uttarakhand Dehradun
by the above clauses, shall have become exercisable and the same shall not be exercised, the
non-exercise here of shall not constitute a waiver of any of the conditions here of and such
powers shall notwithstanding be exercisable in the event of any future case of default by the
Contractor and the liability of the Contractor for compensation shall remain unaffected.
48. CANCELLATION/TERMINATION OF CONTRACT OR PART THEREOF
48.1 The Competent Telecom Authority may, at any time, at his option cancel and terminate this
contract by written notice stating reasons for such cancellation or termination to the Contractor, in
which event the Contractor shall be entitled to payment for the work done up to the time of such
cancellation.
48.2 The Competent Telecom Authority may, at its option, cancel or omit the execution of one or more
items of work under this contract, and any part of such item (s) without any compensation
whatsoever to the Contractor by giving due notice in writing stating reasons therefore.
48.3 If at any time after the commencement of the work the Competent Telecom Authority shall for
any reason whatsoever not require the whole work or part thereof as specified in the tender to be
carried out, the Competent Telecom Authority shall give notice in writing of the fact to the
Contractor who shall have no claim to any payment of compensation whatsoever on account of
any profit or advantage which he might have derived from the execution of the work in full but
which he did not derive in consequence of the full amount of the work not having been carried
out.
Page 36 of 49
49. Payments
49.1 The bills submitted by the Contractor should contains Bank A/c and IFSC code for electronic
transfer of fund at office of concerned Competent Telecom Authority for the executed work
complete in all respects by the JTO/SDE/AD/ADE/ADG/Director/Jt CCA/DY CCA/Sr. AO/AO/AAO
in charge of the section. The bills will be submitted in DUPLICATE and in the manner and form
that may be prescribed by the Competent Telecom Authority. Account payee cheque for amounts
passed in the bill will be issued only after the Contractor gives a stamped receipt for the
amount unless the bills are pre- receipted. Payments will be made only by Account payee
cheques or through ECS. The Competent Telecom Authority will have the right to recover
liquidated damages for delay or slow progress of the work from the bills submitted for payment.
49.2. Income Tax and such other Taxes applicable from time to time will be deducted from the bill.
However, if any new legislation comes into effect for deduction of tax at source, the deduction will
be made under that legislature. Necessary Income Tax deduction certificate will be issued by the
Accounts Officer detailing the amount so deducted as tax at source at the time of payment of
each bill.
49.3. The final settlement of the bills and refund/ adjustment/ appropriation of any amount retained from
the bills of the Contractor shall be made fully after the Competent Telecom Authority is satisfied
that all the contractual obligations have been fully met and no amount remains due for recovery
from the Contractor on any account. Unless there are specific reasons, all accounts are
expected to be settled within a period of six months from the date of completion of the
work in all respects.
49.4. Contractor shall pay to third parties all expenditure incurred for restoring services which are
damaged by Contractor while carrying out the work. Such expenditure shall be intimated to
Contractor either by Competent Telecom Authority or concerned third parties in writing. If
contractor fails to pay to the concerned third parties such amount within fifteen days from the date
of notice, the Competent Telecom Authority shall recover such amount from the contractor and
will make the payment to concerned third parties at the risk and cost of the contractor.
49.5. The contractor shall not be justified in abandoning the contract because the DoT has
delayed making payment(s) in respect of other work being done for the DoT by the
Contractor.
49.6. The final bill shall be submitted by the Contractor within one month of the date of completion of
work or of the date of the certificate of completion furnished by the Competent Telecom Authority.
50. SECURITY DEPOSIT
50.1. Earnest Money (more than 2.5% of the estimated cost of work) deposited at the time of
submission of the tender will not be converted into Security Deposit on the acceptance of the
tender.
50.2. The successful tenderer will have to deposit a Performance Security Deposit of 10% of the
contract value (rounded off to next higher multiple of 10) at the time of signing of agreement
within 7 working days of the issue of the letter of intent. The performance security will be
furnished in the form of the Account Payee Demand Draft or Bank Guarantee drawn in favour of
Accounts Officer (Cash) o/o CCA, Uttarakhand Dehradun payable at Dehradun, Department of
Telecommunications or Fixed Deposit Receipt (FDR) from a Commercial Bank made in the name
of the Company / Firm / Agency but hypothecated to the Accounts Officer (Cash) o/o CCA,
Uttarakhand Dehradun payable at Dehradun. The performance security should remain valid for
Page 37 of 49
Accounts Officer (Cash) o/o CCA, Uttarakhand Dehradun payable at Dehradun for a period of 90
days beyond the date of completion of all the contractual obligations of the supplier.
50.3. Security Deposit shall not bear any interest for any period whatsoever, and therefore, Interest
shall not be payable by the DoT on the Security Deposit or on amounts payable to the Contractor
under the contract.
50.4. Security Deposit/PBG shall be liable for appropriation / adjustment against any liquidated
damages for delayed execution. If the contractor fails or neglects to perform any of his
obligation under the contract, it shall be lawful for the DoT to forfeit either whole or any part of the
Security Deposit furnished by the contractor after issuing a “SHOW-CAUSE” Notice to the
contractor .
50.5. The Security Deposit/PBG shall be considered for adjustment against liquidated damages only at
the time of final conclusion of the contract and final settlement of account.
50.6. All the compensation or other sum of money payable by the contractor under the terms of this
contract may be deducted from the Security Deposit/PBG or from any sum which may be due or
may become due to the contractor by the DOT on any account whatsoever and in the event of his
security deposit being reduced by reason of any such deductions, the contractor shall within ten
days make good in cash the amount required to make good in full, the security deposit.
Otherwise, they said balance in full shall be collected from the bills of the contractor.
50.7. If the contractor duly performs and completes the contracts in all respects, the DoT shall refund
the Security Deposit/PBG to the Contractor after deducting all costs and other expenses that the
DoT may have incurred for making good any loss due to any action attributable to the contractor
which the DOT is entitled to recover from the contractor.
50.8. Security Deposit/PBG will be refundable only after full settlement of final bill for the works
contracted/executed under the contract and on submission of NOC from the
JTO/SDE/AD/ADE/ADG/Director/ Jt. CCA/DY CCA/Sr. AO/AO/AAO Concerned.
50.9. Security Deposit/PBG that is due for refund to the Contractor and remain unclaimed for One
years after its refund becomes admissible (for instance, after the contractor fulfils his contract)
shall be dealt with in accordance with the provisions contained in the rules of the DoT.
51. DISPUTES AND ARBITRATION
51.1 In the event of any question, dispute or difference arising under this agreement or in connection
therewith (except as to matter the decision of which in specifically provided under this agreement)
the same shall be referred to sole arbitration of the DDG (TERM), Uttarakhand Dehradun or in
case his designation is changed or its office is abolished then in such case to the sole arbitration
of the officer for the time being entrusted whether in addition to the functions of the DDG (TERM),
Uttarakhand Dehradun or by whatever designation such officers may be called (thereinafter
referred to as the said officer) and if the DDG (TERM), Uttarakhand Dehradun or the said officer
is unable or unwilling to act as such the sole arbitration or some other person appointed by the
DDG (TERM), Uttarakhand Dehradun or the said officer. The agreement to appoint an arbitrator
will be in accordance with the Arbitration and Conciliation Act, 1996. There will be no objection to
any such appointment that the arbitrator is a DOT employee or that he has to deal with the matter
to which the agreement relates or that in the course of his duties as DOT employee he has
expressed views on all or any of the matter under dispute. The award of the arbitrator shall be
final and binding on the parties. In the event of such arbitrator to whom the matter is originally
referred, being transferred or vacating his office or being unable to act for any reasons
whatsoever such DDG (TERM), Uttarakhand Dehradun or the said officer shall appoint another
person to act as arbitrator in accordance with terms of the agreement and the person so
Page 38 of 49
appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.
The arbitrator may from time to time with the consent of parties enlarge the time for making and
publishing the award. Subject to aforesaid Arbitration and Conciliation Act, 1996 and the Rules
made there under, any modification thereof for the time being in force shall be deemed to apply to
the arbitration proceeding under this clause. The venue of the arbitration proceeding shall be the
office of DDG (TERM), Uttarakhand at Dehradun or such other places as the arbitrator may
decide.
51.2. According to Article 119, Limitation Act, 1963, (as amended from time to time) the period of
limitation for an application to set aside an award under the Arbitration Act, 1940 (as amended from
time to time), begins to run from the ‘date of service of the notice of the filing of the award’. The
expression “date of notice” means not only a formal intimation but also an informal one. The notice
can be given orally also. When a signed copy of the award is given to the party and his signature
taken as a token of such receipt, this shall amount to a notice and the time for filing an application
under Article 119 (a), Limitation Act, 1963 would run from that date.
51.3 The agreement shall be governed by the Indian Laws. The Courts at Dehradun shall have
jurisdiction to entertain any dispute or the claim arising out of the contract-agreement.
Page 39 of 49
SECTION-VI
JOB SPECIFICATION & JOB DESCRIPTION
JOB SPECIFICATION:-
1. The Skilled Manpower should be having knowledge of working in MS office and data base software and the minimum qualification should be Graduate in any discipline.
2. The Semi-skilled Manpower should be at least HSC/Intermediate pass from a recognized Institute/Board.
3. The Unskilled Manpower should be able to read & write Hindi and also be able to read addresses & names in English.
JOB DESCRIPTION:- Sl. No. Type Number Work
1. Skilled Manpower 2 (TWO)
Scanning the documents, computer data entry, preparing of
reports and other general office documents.
Typing the official letters and other documents.
Handling existing data and editing current information.
Proof reading new entries into a database etc.
Keeping the office record updated.
Taking backup of data at regular intervals & storage of data.
Other functions of Data Entry Operators assigned by the office.
Knowledge of working in MS office and data base software.
Maintaining the penalty reconciliation data.
Receiving the physical CAFs from TSPs (around 50000) on
monthly basis.
Generating the various MIS reports w.r.t. CAF Audit.
Counting the CAFs submitted by the TSP, carrying out pre
audit and inputting the data of pre- audit for various reports.
Contractor will not be allowed to use his floppies or software
etc. unless specifically authorized.
Acknowledging the EMR reports of tested BTSs from the
officers of TERM Cell entrusted for EMR testing.
Inputting the EMR test results into excel table for monitoring
the EMR compliance.
Acknowledging the EMR self certificates.
All the data handled, inputted or hard copies produced will be
sole property of the DDG (TERM) Uttarakhand Dehradun. The
contractor will not diverge any of these to any third person. The
contractor hereby indemnifies the DDG Uttarakhand for any
loss or damaged that may occur by reasons of discloser of any
information to third person.
File maintenance and file movement. Any other related work assigned by the office.
Page 40 of 49
2 Semi Skilled 2(TWO)
Opening of envelopes of Dak and distributing the letters so
received to the concerned officers of TERM, Uttarakhand,
/CCA Dehradun.
Handling of documents including sorting, storing properly in the
racks/storage space.
To assist for local purchase of petty items from the market.
Movement and maintenance of files etc.
The nature of services shall include carrying out all the
functions generally performed in the Government offices by
attendant and such other duties as may be assigned to
him/her.
Any other related work assigned by the office.
3. Unskilled Manpower 2(TWO)
Regular/daily dusting/cleaning of all the files/furniture, office
equipments etc.
Regular dusting/cleaning of racks, storage spaces, windows,
walls, fans switch boards and removing of cobwebs etc. on
ceiling roof/walls etc. removal of garbage so as to maintain
general cleanliness and hygiene in office.
Distribution of office Dak & files of general nature among the
officers in TERM, Uttarakhand Dehradun.
Storage of fresh drinking water and serving to staff and visitors.
Making arrangement for tea, coffee (preparing and serving)
and arranging snacks etc. during the meetings and routinely to
the officers of TERM Cell Uttarakhand Dehradun and other
official visitors/representatives.
To water the plants and trees of the office.
Any other related work assigned by the office.
Page 41 of 49
SECTION-VII
SCHEDULE OF REQUIREMENTS
Sl. No.
Type Equivalent to Tentative numbers
required
1. Skilled Manpower Services Skilled 2
2. Semi skilled Manpower Services Semi Skilled 2
3. House Keeping Services Unskilled 2
{Note: Services shall be from 0900 Hrs. to 1730 Hrs. with a 30 Minute lunch break. The contractor may
be called upon for the services on holiday and for journey to outstation, if required (with compensatory
week off day). No TA/DA will be provided by the department for outstation Journeys}
Page 42 of 49
SECTION – VIII
AGREEMENT
The agreement made on this ...............……………...…… day of (month) .......…………………… (year)
………………… between M/S ………………................................................................................……….
herein after called “The Contractor” (which expression shall unless excluded by or repugnant to the
context, include its successors, heir, executors, administrative representative and assignee) of the one
part & the Deputy Director General (Telecom Enforcement, Resource & Monitoring) Cell, Dehradun,
First Floor, Rajpur Telephone Exchange Rajpur Road Dehradun Uttarakhand 248009, herein after
referred to as the DoT, of other part.
Whereas the contractor has offered to enter into contract with the said DoT for providing of 3
Manpower services , 3 Unskilled workload per day in the O/o DDG (TERM), Uttarakhand Dehradun on
the terms and conditions herein contained and the rates approved by the DDG (TERM), Uttarakhand
Dehradun (At the rates Rs. ---------------------- per month inclusive of all taxes, levies, duties and cess
etc. for each type of manpower have been duly accepted and where as the necessary security
deposits have been furnished in accordance with the provisions of the Bid document and whereas no
interest will be claimed on the security deposits.
It is hereby agreed and declared by and between the parties to these presents as follows.
1. The contractor shall, during the period of this contact that is to say from (Date) …………….. To
(Date) .........………. or completion of work for Rs. (In words) …………….…………………...………
whichever is earlier or until this contract shall be determined by such notice as is hereinafter
mentioned, safely carryout, by means of manpower employed at his own expenses and by means
of tools, implements and equipment etc. at his own expense, all other associated works as
described in Bid documents, when the DDG (TERM), Uttarakhand Dehradun or any other person
authorized by the DDG (TERM), Uttarakhand Dehradun in that behalf require. It is understood by
the contractor that the quantity of work mentioned on the schedule is likely to change as per actual
requirements as demanded by exigencies of service.
2. The NIT (notice inviting tender), Bid documents (Qualifying and Financial), letter of intent,
approved rates and such other additional particulars, instructions, drawings, work orders as may
be found requisite to be given during execution of the work shall be deemed to be included in the
expression “The Agreement” or “The Contract” wherever herein used.
3. The contractor hereby declares that nobody connected with or in the employment of the O/o DDG
(TERM), Uttarakhand Dehradun Department of Telecommunications Uttarakhand is not/shall not
ever be admitted as partner in the contract.
4. The contractor shall abide by the terms and conditions, rules, guidelines, construction practices,
safety precautions etc, stipulated in the Bid document including any correspondence between the
contractor and the DoT having bearing on execution of work and payments of work to be done
under the contract.
In witness whereof the parties present have here into set their respective hands and seals the day,
year in………………
Above written:
Page 43 of 49
( ) ( )
Signature on behalf of DoT Signature on behalf of Contractor
Name: Name:
Designation: Designation:
Seal: Seal:
Agreement signed in the presence of
Witness 1: Witness 1:
Signature: Signature:
Name: Name:
Witness 2: Witness 2:
Signature: Signature:
Name: Name:
Page 44 of 49
SECTION- IX
PERFORMA OF PERFORMANCE SECURITY BOND
1. In consideration of Deputy Director General (TERM) , DoT, Dehradun(hereinafter called DDG
(TERM), Uttarakhand Dehradun) having agreed to exempt _________________________
(hereinafter called the said approved tenderer(s) from the demand of security deposit/earnest
money of Rs._________ on production of Bank Guarantee for Rs. ____________ for the due
fulfilment by the said approved tenderer of the terms and conditions to be contained in an
Agreement in connection with the contract for the supply of ______________________ we,
(name of the bank) ____________________ (hereinafter referred to as “the bank”) at the request
of ___________________ approved tenderer’s do hereby undertake to pay to AO (Cash) O/o
CCA, Uttarakhand Dehradun, an amount of not exceeding _____________________, against any
loss or damage caused to or suffered or would be caused to or suffered by the DDG (TERM),
Uttarakhand Dehradun, by reason of any breach by the said tenderer’s of any terms & conditions
contained in the said agreement.
2. We (name of the bank) _________________________________________ do hereby undertake
to pay the amounts due and payable under this guarantee without any demur, merely on a
demand from the DDG (TERM), Uttarakhand Dehradun stating that the amount claimed is due by
way of loss or damages caused to or would be caused to or suffered by the DDG (TERM),
Uttarakhand Dehradun, reason of breach by the said approved tenderer’s of any of the terms &
conditions contained in the said agreement or by reason of the approved tenderers failure to
perform the said agreement. Any such demand made on the bank shall be conclusive as regards
the amount due and payable by the Bank under this guarantee where the decision of the DDG
(TERM), Uttarakhand Dehradun, in these counts shall be final and binding on the bank. However,
our liability under this guarantee shall be restricted to an amount not exceeding
Rs.______________.
3. We undertake to pay to the AO (Cash) O/o CCA, Uttarakhand Dehradun, any money so
demanded notwithstanding any disputes raised by the approved tenderer(s)/suppliers in any suit
or proceeding pending before any court or tribunal relating thereto our liability under the present
being absolute and equivocal. The Payment so made by us under this bond shall be valid
discharge of our liability for payment there under and the approved tenderer(s) /supplier(s) shall
have no claims against us for making such payment.
4. We (name of the bank) ___________________ further agree that the guarantee therein contained
shall remain in force and effect immediately for a period of 15 months from date herein.
Notwithstanding the aforesaid, this bank Guarantee shall be for a sum of not exceeding Rs. and
for a period of 15 months from the date of issue i.e. …………………. We are liable to pay the
guaranteed amount or part thereof under this bank guarantee if we are served upon written claim
or demand on or before …………….. and thereafter bank will not be liable for any claim or
demand whatsoever.
5. We (name of the bank) ______________________ further agree with the DDG (TERM), Uttarakhand Dehradun that the DDG (TERM) Dehradun shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms & conditions of the said agreement or to extend time of performance by the said approved tenderer(s) from time to time or to postpone for any time to time any of the powers exercisable by the DDG (TERM), Uttarakhand Dehradun, against the said approved tenderer(s) and to forbear or enforce any of the terms & conditions relating to the said agreement and we shall not be relieved
Page 45 of 49
from our liability by reason of any such variation, or extension being granted to the said approved tenderer(s) or for any forbearance, and or any omission on the part of DDG (TERM), Uttarakhand Dehradun, or any indulgence by the DDG (TERM), Uttarakhand Dehradun, to the said approved tenderer(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the bank or the approved tenderer(s).
7. This guarantee shall be irrevocable and the obligations of the bank herein shall not be conditional to any prior notice by the DDG (TERM), Uttarakhand Dehradun
Dated: ________________________
For ______________________________________
(Indicating the name of the Bank)
N.B. This guarantee should be issued on non-judicial stamp of Rs. 100/-
Page 46 of 49
SECTION-X
CHECK LIST FOR BIDDERS
Sl. No. Documents Yes/No or
N/A
1 Cost of Tender documents. DD No. Amount Date or for fee exemption valid self attested registration certificate issued by NSIC
2 EMD DD No. Amount Date or for fee exemption valid self attested registration certificate issued by NSIC
3 Whether all the pages of tender document are stamped and signed & properly
tagged with all documents?
4 Whether Bid form is filled up? (Section-II)
5 Whether Bidder’s profile is filled up? (Section-III)
6 Whether self attested copy of registration of the firm (for partnership firm or
Pvt. Ltd./ Pub. Ltd. company) is attached?
7 Attach Notarized Affidavit towards sole proprietorship of firm/ Self Attested
Partnership deed or Incorporation certificate of Company/Article of Association
/Memorandum of Association as applicable)
8 Self attested copy of latest Income Tax Return .(F.Y. 2014-15 & 2015-16)
9 Self attested copy of PAN Card.
10 Self attested copy of Service Tax Certificate.
11 Self attested copy of EPF Certificate.
12 Self attested copy of ESI certificate.
13 Self attested copy of Experience Certificate (Minimum one year in part or full
during last three years in providing manpower services).
14
Certificate regarding no relative working in DoT on Rs. 10/- stamp paper &
notarized. The certificate should be exactly in the same format as given on
page no. 11 of tender document and should be given by all concerned as
mentioned in the footnote of the certificate.
15
Certificate towards Non-Tampering of tender document. The certificate
should be exactly in the same format as given on page no. 13 of tender
document and should be given by all concerned as mentioned in the
footnote of the certificate.
16
Certificate about Blacklisted/Non-Blacklisted company Rs. 10/- stamp paper
& notarized. The certificate should be exactly in the same format as given
on page no. 14 of tender document and should be given by all concerned
as mentioned in the footnote of the certificate.
17 Power of Attorney in original, in case tender document is signed by person
other than tenderer or tendering company.
Page 47 of 49
Government of India
Ministry of Communications Department of Telecommunications
O/o Dy. Director General (TERM), Uttarakhand 1st Floor, Rajpur Telephone Exchange, Dehradun-248009
PART-II
FINANCIAL BID DOCUMENT
FOR
“Outsourcing of Manpower services and Office Upkeep and House Keeping Services”
![INDEX [dot.gov.in]dot.gov.in/sites/default/files/2016_07_05 COM-SEA_0_0.pdf · 2016-09-26 · INDEX Sl. No. Name of Chapter Page No. PART-A 1. Organization Chart 3 2. System of Integrated](https://static.documents.pub/doc/80x56/5e8b6a751f4a630c3e2faa05/index-dotgovindotgovinsitesdefaultfiles20160705-com-sea00pdf-2016-09-26.jpg)
