“Strengthening the Link” TBAC’s 2019 Supplier Exhibition H OSTED B Y : T AMPA B AY A REA C HAPTER OF NIGP ( the National Institute for Governmental Purchasing) Friday, October 25, 2019 9:00 a.m. — 1:30 p.m. Strengthening the Link... Don’t miss this opportunity to showcase your products and services, grow your relationships with local government, AND meet with purchasing professionals and depart- ment users/decision makers at government agen- cies from all across the Tampa Bay area who spend in excess of one billion dollars annually, To register on-line and pay with your credit card (preferred method) go to the TBAC web- site www.nigp-tampabay.org and complete the online registration. To register and pay with check or money order, go to the TBAC website www.nigp-tampabay.org and click on the registration form, complete the information and submit via U.S. Mail to: Tampa Bay Area Chapter of NIGP, PO Box 25256, Tampa, FL 33622.
Transcript
“Strengthening the Link” TBAC’s 2019 Supplier Exhibition
HOSTED BY: TAMPA BAY AREA CHAPTER OF NIGP
(the National Institute for Governmental Purchasing)
Friday, October 25, 2019 9:00 a.m. — 1:30 p.m.
Strengthening the Link... Don’t miss this opportunity
ets, donate 175 reusable bags with your logo to be distributed to all attendees (Must be provided no
later than October 11, 2019.
To ensure inclusion of your sponsorship advertisement in the Exhibition Membership Directory, ex-
hibitors must provide their advertisement artwork in .jpeg or .pdf format via email to Print Materials
Chair, Amy Flack at [email protected] by Friday, October 4, 2019. NOTE: Booth or Sponsor-
ship cancellations received after October 11, 2019 will NOT BE REFUNDED for any reason.
NOTE: Registration Deadline for Sponsorships is October 4, 2019.
TBAC 2019 Suppl ier Exhib it ion
Booths are assigned on a “first-come, first-served” basis. Each 10’ x 10’ booth, includes: pipe and drape, one skirted table, two chairs,
waste basket and one exhibitor identification sign. Outdoor Large Equipment Area comes with an identification sign and two chairs.
Networking/luncheon tickets are provided for two persons per booth or as indi-
cated in the sponsorship information on page 2. Extra tickets must be pur-chased online for $25 each or by check no later than October 18, 2019.
Electrical, phone and internet access, if required, are the responsibility of the
exhibitor and must be ordered directly from the Florida State Fair Grounds by utilizing the Fair Electric Order From attached hereto.
Exhibitor may use the booth(s) and/or Outdoor Large Equipment Area for the
purpose of displaying products and services only; no selling will be allowed. Exhibitors will provide any extra items of service and/or equipment it may need
(such as extra chairs, tables, display fixtures) that is not included in the regis-tration charge. Exhibitors must contact the Suncoast Convention Services, Inc. directly for rental of these extra items and will be solely responsible for payment.
Exhibitors must agree and abide by the rules and procedures as agreed by
TBAC NIGP. Exhibitor is responsible for securing items in its booth against loss. Exhibitors may not post any signs or advertisements of any description inside
of or in front of any part of the Florida State Fairgrounds property. Set Up and Tear Down – Exhibitors must set-up and tear-down its exhibit dur-
ing the time indicated. Exhibitors may set up between the hours of 4:00 p.m. and 8:00 p.m. on Thursday, October 24, 2019 and between the hours of 6:00 a.m. and 8:30 a.m. on Friday, October 25, 2019. Exhibitors must be set up no later than 8:30 a.m. on Friday, October 25, 2019. Exhibitors should not begin dismantling their exhibit before 1:30 p.m. on Friday, October 25, 2019. Exhibi-tors must have their exhibit completely dismantled and removed by 5:00 p.m., Friday, October 25, 2019.
Space Cancellations – In the event the Exhibition is postponed or canceled,
due to any occurrence not occasioned by the conduct of TBAC such as an Act of God or uncommon event, the performance of the parties under this agree-ment shall be excused from all debts and obligations. A refund by TBAC will occur, less a pro-rated share of expenses actually incurred by TBAC (not to ex-ceed $100 per Exhibitor). Should the exhibitor cancel space prior to October 11, 2019, TBAC shall retain $100 of the exhibitor registration fee. If the exhibi-tor cancels after October 11, 2019, TBAC will retain 100% of the exhibitor reg-istration fee.
TBAC 2019 Suppl ier Exhib it ion
Event Sponsorships – Several sponsorship opportunities are available to suppliers. Sponsor will receive recognition for their sponsorship at the event as indicated in the sponsorship package selected.
Door Prizes – Exhibitors are encouraged to provide attendee door prizes to be
raffled during the event. A TBAC volunteer will visit the exhibitor’s booth and pull the winning name(s) and announce the winners over the public address system. Please contact the Door Prize Committee Chair at Damaris Torres-Cordova at [email protected] or Door Prize Committee Mem-ber at Kathleen Fisher at [email protected].
Registering – Each Exhibitor receives two (2) complimentary lunch-
eon/networking tickets per booth registration. There is no additional charge for additional exhibitor representatives at a booth, however, an additional repre-sentative must purchase luncheon tickets if they wish to participate in the luncheon/networking. Extra tickets are $25.00/person and must be purchased online no later than October 18, 2019.
Liability – Exhibitors agree that TBAC and its respective agents, affiliates, and
volunteers shall not be held responsible in any way for damages, loss, or de-struction of any property of exhibitors, injury to exhibitor, or exhibitor’s repre-sentative(s), agency, employee(s), licensee(s), or guest(s). Exhibitor is re-sponsible for maintaining appropriate property and liability insurance.
Food and Beverage – All food and beverage items offered for sampling must
be distributed in containers no greater than 4-ounces and with no more than 3-ounces of product.
Booth Layout – Booth layout is subject to minor changes to make best use of
the floor space and as required by the Florida State Fairgrounds. Photos – TBAC plans to take photographs during the Exhibition and potentially
reproduce them in TBAC newsletters or promotional material, including posting on the TBAC website and social media sites. By participating in the event, you grant TBAC the right to use your name and/or photograph for such purposes.
Parking – Exhibitors are to park at the Florida State Fairgrounds. Parking
costs are not included in the registration fees. Parking rate is $6.00 per car.
Did You Know?
for
At the TBAC Supplier Exhibition you will be highly visible. Projected attendance of approximately 175 area governmental agency buyers, managers, directors and departmental users/decision mak-ers. We have designed the exhibit hall layout and location of the exhibit booths to maximize the contact between attendees and our exhibitors so you can:
Interact with current and past customers.
Prospect for new customers.
Evaluate the local governmental industry marketplace.
Plant seeds for future growth of your business.
Network with the buying community during the luncheon/networking.
Florida State Fair Authority4800 US Highway 301 North
Tampa, Florida 33610Phone (813) 740-4642
Fax: (813) 740-4293
ORDER INSTRUCTIONS
120 VOLT POWER DELIVERYThe cost of 120-Volt outlets includesdelivery to one location at the rear ofinline or peninsula booths.
208 CONNECTIONS & POWER DELIVERY
All 208 Single Phase must accompany aNEMA plug variable. All 208 ThreePhase need to inquire if Edison or largecam hookup. FSFA Electricians mustmake all high voltage connections anddisconnects. Please complete a floorplan layout of your booth spaceindicating outlet locations.
24 HOUR SERVICESAll prices include 24 hour power.Electricity will be turned on within 30minutes of show opening and offwithin 30 minutes of show closing.
DEDICATED OUTLETSFor a dedicated outlet, order a 20 ampand indicate location on the floor plan.
CANCELLATIONSRefunds will not be provided forservices installed and not used. Seeregulations for additional details.
ORDER CONFIRMATIONOrders faxed, mailed or emailedwithout payment and required floorplan will not be guaranteed advancerates. Vendor must send within 14days of event to receive advance rate.
MATERIAL DELIVERYMaterial requested on this order formwill be placed in booth by anelectrician. If power is not present callthe Electric Help Line at (813) 951-4531.
TERMS AND CONDITIONSI agree in placing this order that I haveaccepted FSFA payment policy and theterms and conditions of this contract.
EVENT: BOOTH#:
DATES:
COMPANY:
CONTACT:
CELL:
ELECTRICAL OUTLETS
STREET ADDRESS:
CITY, STATE, ZIP:
EMAIL:
AMOUNT DUE
ELECTRICIAL TOTAL: $
SALES TAX: INCLUDED IN PRICE
TOTAL AMOUNT DUE: $
ADVANCE
RATE
FLOOR
RATE
QUANITY TOTAL
120 VOLTS ADV FLR
1000 WATTS 10 AMPS $90.00 $109.00
2000 WATTS 20 AMPS $142.00 $166.00
3000 WATTS 30 AMPS RV PLUG $178.00 $215.00
208 VOLTS SINGLE PHASE
20 AMPS $191.00 $227.00
30 AMPS $227.00 $275.00
50 AMPS $355.00 $459.00
60 AMPS $383.00 $514.00
100 AMPS $573.00 $777.00
200 AMPS $1,063.00 $1,288.00
208 VOLTS THREE PHASE
20 AMPS $227.00 $293.00
30 AMPS $269.00 $364.00
60 AMPS $538.00 $658.00
100 AMPS $604.00 $860.00
200 AMPS $1,267.00 $1,684.00
400 AMPS $2,065.00 $2,539.00
EXTRAS DEPOSIT FLOOR
POWER STRIP $10.00 $25.00
CABLE RAMP $16.90
PLEASE BRING AN EXTENTION CORD TO REACH ELECTRIC BEHIND YOUR BOOTH. IT MUST BE RATED FOR
WHAT YOU WILL BE USING.
REGULATIONS AND GENERAL INFORMATIONFor assistance please contact electrical support at (813) 740-4642
1. Florida State Fair Authority (FSFA) is not responsible for voltage fluctuation or power failure due to temporary
conditions. For your protection you should install a surge protector on your computer(s) and electronic equipment. All electrical installations and connections must be made by an FSFA technician. FSFA will not be responsible for any
damage or loss of equipment, component, computer hardware/software and or damage or injury to any person
caused by the installation, connection or plugging into any electrical outlet by a person other than an FSFA technician.
2. A separate outlet/connection must be ordered for each individual location. Outlets may not be combined for multiple locations or booth spaces.
3. Rates for all connections include bringing the service to the booth/display in the most convenient manner for FSFA and does not include connecting equipment, materials (tape, adaptors, etc.) special wiring and/or labor. Normally all
electrical outlets will be placed on the floor in back of booth/display. Island booth/display outlets will be brought to
one (1) location at our discretion if no information is provided.
4. All equipment, including but not limited to, extension cords, cables, power strips, cube taps, DC power supplies,
inverters, appliances, computers, electronic devices, and lighting fixtures, regardless of the source of power, must comply with federal, state and local codes, FSFA reserves the right to inspect all electrical devices and connections to
guarantee compliance with codes.
5. FSFA reserves the sole right to refuse electrical connections where the vendor/exhibitor wiring outlined above is not in accordance with the National Electrical Code (NEC).
6. Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by vendors/exhibitors. A separate outlet must be ordered at regular price for each location to be connected.
7. All extension cords, cables, power strips, cube taps, dc power supplies, inverters, appliances, computers, electronic devices, and lighting fixtures, must be properly wired and tagged with complete information. All equipment must
have either, an U.L. and/or CTL certifications, and, the type of current, voltage, phase, cycle, horsepower, etc.
8. All vendor/exhibitor’s cords must be sized to the piece of equipment being serviced with grounds. All exposed non-current carrying metal parts of fixed equipment which are liable to be energized could be required to be grounded.
9. All material and equipment furnished by FSFA for the service order is furnished on a rental basis, remains the property of the FSFA and shall be removed ONLY by FSFA technicians. Price also includes necessary disposable
supplies.
10. FSFA technicians are authorized to cut floor coverings when essential for installation of service unless otherwise indicated.
11. Claims for adjustments will not be considered unless the claim(s) is submitted in writing by the vendor/exhibitor prior to the close of the event. The claim(s) must be verified by an FSFA technician prior to close of event.
12. Changes made to vendor/exhibitor electrical service after the initial order is installed will be made at the vendor/exhibitors expense. These changes will be executed on a first come, first serve basis. The charges for new
installation will be based on the “Regular” prices, not including any labor and or material charges incurred if the
original install or subsequent install/location is deemed “custom” by FSFA technicians. These changes in pricing will be presented to the vendor/exhibitor in writing for approval before any new installations will be made.
13. Credit will not be given for electrical service installed as ordered on the Electrical Service Order Form and not used.
14. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collections, or to file a
lien, or foreclosure, or otherwise, vendor/exhibitor will pay FSFA its attorney fees and/or applicable agency fees.
15. An interest charge of 1.5 % per month will be assessed on any unpaid balances starting 30 days after the date of invoice until balance is paid in full.
16. Vendor/exhibitor holds FSFA harmless for any and all losses of power beyond FSFA’s control including but not limited to losses due to utility company failure, permanent power distribution failure, power failure caused by
vandalism, acts of God, faulty vendor/exhibitor equipment or overloads caused by vendor/exhibitor.
17. FSFA will be responsible for all under carpet distribution of electrical wiring.
11
18. In the interest of public safety, exhibits in any fairgrounds facilities may be inspected to determine if any violations exists. If they are found, you will be required to hire qualified electricians to determine if the problem can be corrected without creating a safety hazard. If the vendor/exhibitor does not wish to have the fault corrected, electrical service to the offending booth will not be connected. If a vendor/exhibitor is not informed of or does not understand basic safety standards for electrical wiring, an electrician should be consulted. Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth. For the safety of you and the public, remember this point: All wiring must have a 3 wire grounded line cord sized to the piece of equipment being serviced.
19. Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing.
20. Additional service charges and labor charged may be assessed for installations. Payment must be rendered in FULL when billed during the event. Service may be interrupted if payment is not received.
21. A $20.00 service charge will be assessed for all returned checks and credit cards per instance or each time the
check/charge is rejected.
22. All prices quoted are subject to change without notice.
REGULATIONS AND GENERAL INFORMATION continued
HOOK-UP CHOICESPlease review the following plug choices offered by the Florida State Fair. In addition to the plug, you are required to have 100’ of lead line that is rated for outdoor use.
20A 120V Male Plug#12 gage outdoor rated cord required
30A 208V Male Plug#10 gage outdoor rated cord required
30A 120V Male Plug#10 gage outdoor rated cord required
50A 220V Male Plug#8/4 gage outdoor rated cord required
TECHNICIAL SUPPORT AND QUESTIONS: Please do not hesitate to contact the Florida State Fair Authority Electrical Office at (813) 740-4642 or [email protected] with any questions or concerns.
Florida State Fair Authority4800 US Highway 301 North
Tampa, Florida 33610Phone (813) 740-4642
Fax: (813) 740-4293
PAYMENT TYPE
COMPANY CHECKPlease make check payable to: FloridaState Fair Authority. All foreign checksmust be drawn from US banks only. Pleasereference the event and booth number.No checks will be accepted during move-in.
Check Number:______________________
CREDIT CARDFor your convenience, we will use thisauthorization to charge any remainingbalance on your account prior to the eventend. A copy of final charges will be sent tothe email address provided on this form.
___VISA ___MASTERCARD ___AMEX
EVENT: BOOTH#:
COMPANY:
CONTACT:
CELL:
PAYMENT INFORMATION
STREET ADDRESS:
CITY, STATE ZIP
EMAIL:
CONTRACT #:
CREDIT CARD NUMBER:
EXPIRATION DATE:
STREET ADDRESS:
CITY, STATE ZIP:
SECURITY CODE:
AMOUNT DUE
ELECTRICIAL TOTAL: $
SALES TAX: INCLUDED IN PRICE
TOTAL AMOUNT DUE: $
BY SIGNING AND PLACING THIS ORDER, I ACCEPT ALL PAYMENT POLICIES AND THE TERMS AND CONDITIONS OUTLINED ON ALL FORMS COMPLETED.
Power is brought to one location in island booths and then distributed from that point. Indicate this location and all other locations using the legend below.
X= MAIN DISTRIBUTITION POINT 1= 10AMP/1000W 2= 20AMP/2000W 3= 30AMP/3000W
