AP/Deans Statewide Mentoring MeetingTuesday, September 16, 2014

Outcomes: Grow your professional network; Discuss beginning of the year experiences; Share practices for effectively engaging staff

in professional learning; Learn strategies for enlisting parents in their

student’s educational journey; Identify a most pressing issue and collaborate

with colleagues to seek ideas for resolution; Explore the rationale and strategies for

having hard conversations; and Consider ways to improve your leadership -

life fit.

Legal Updates

Important Links:Padlet for posting questions for

panel: http://padlet.com/dschon/EngageParents

Evaluation: http://bit.ly/APSeptResources from today:

http://www.sai-iowa.org/september-assistant-principal-mentoring2.cfm

Grounding our work today…As you reflect on these first few weeks of school, what has been most challenging and what has been most meaningful?

Developing our Learning CommunityThe IPDM: Supporting a Cycle of Inquiry

Consulting Protocol1. Groups of 4.2. First person shares his/her building plan

for professional learning—why is this the focus? What is your role in enacting/supporting the plan. What questions do you have about your plan?

3. Group processes by asking questions and offering insights.

4. Repeat steps two and three until all four colleagues have shared.

Group Processing After everyone has shared, discuss what

was learned by the analysis and the implications for your work as leaders

Debrief the protocol How did the process work for your group? How could it be improved? How might you use this with your

teachers and or other groups?

Iowa Professional Development Model

Discussion Panel: Enlisting Parents in Their Student’s Educational Journey Chad Carlson,Bondurant-Farrar Jim Murray,Vinton-Shellsburg Jeff Anderson, Ames

http://padlet.com/dschon/EngageParentsYour position and the expectations

for you in your role, particularly as they relate to your work with parents.

How have you connected with parents such that the first contact isn't a discipline call? or How do you balance the perceived negative (discipline) calls with what is perceived as more positive communication?

http://padlet.com/dschon/EngageParentsHow have you involved parents in their student’s educational journey? What does parent involvement look like in your school?

What are some standard lines that you have used with irate parents? Parents who want special favors? Parents who want information that you should not provide? Do you have any other "go-to" lines?

IGNITE!

http://padlet.com/dschon/APIGNITE

Topic that is my priority.

Questions I have about that topic.

Having Hard ConversationsDana Schon, SAI

By the end of this session, you will have…

Explored the rationale for hard conversations

Identified strategies for planning and engaging in hard conversations

Susan Scott, Fierce ConversationsOur lives are a series of relationships, the success or failure of which happen one conversation at a time. Extraordinary leadership is the result of having fierce conversations with ourselves first and then with others. Only then can any of us hope to provide the caliber of leadership that our organizations need and desire.

Hard conversations are about being true to oneself, doing what is right for students, and shaping an environment that supports learning.

~Jennifer Abrams

Having Hard Conversations Video Interview with Jennifer Abrams

What hard conversation aren’t you having? What is bothering you? Why is it bothering you? Why haven’t you said anything yet? What might you give up if you say

something? What is the worst thing that could

happen?

Why do we avoid hard conversations?1. Desire to please – to be liked and respectedREALIZE: The nice thing to do IS speak up!2. Personal safety-avoid physical/emotional

pain-- scary/aggressive colleagueREALIZE: Only civil, respectful dialogue is acceptable—focus on that to remain calm as you communicate this expectation to others

Why do we avoid hard conversations?3. Personal Comfort—no waves, not worth hassleREALIZE: Short term personal discomfort for me will likely pale in comparison to long-term gains for everyone4. Fatigue – I don’t have enough energy/emotion

left to keep fighting this oneREALIZE: This tired, tired feeling is what some students experience daily as they face this situation—it is worth it on their behalf to say something!

Why do we avoid hard conversations?5. No Sense of Urgency—Don’t make a big

deal, give it time REALIZE: Trust your gut/the hair on your neck/your inkling—gather data6. Waiting for the perfect time—when is there

enough in the emotional bank account that you can withdraw to be able to give feedback that might be considered critical?

REALIZE: Don’t over think it! Give yourself a timeline to plan the conversation and a deadline to have it!

Why do we avoid hard conversations?7. Worried about overwhelming someone who is

already struggling REALIZE: Our job is to protect and serve students. We might consider how we can help the teacher improve so that he/she feels less rather than more overwhelmed.8. It’s a small town, and we all know each other.REALIZE: Ask yourself how like it is that your hard conversation will have lasting consequences on your relationship, and remind yourself if you are speaking up on behalf of students, it’s worth it.

Why do we avoid hard conversations?9. He’s a nice person./She didn’t mean it.REALIZE: Consider stepping up onto the balcony. What would you see as an outside observer in this situation?

3 principles: Get Clear Craft Communicate

What’s at risk?

The majority of the work in any difficult conversation is work you do on yourself.

On your planning tool…

Get Clear! What language can you “borrow” to

make your conversation more focused and less subjective?

What does the job description say (classified employees)?

What do the standards say (teachers)? What do staff, student, parent, and/or

volunteer handbooks say?

Make a Plan Identify what you would like to see. Consider what the teacher will need to

make it happen. Consider what you will need to do to

support the teacher and what resources you may need to make available.

Hold the conversation…1. Set the tone and purpose2. Get to the point and name it

professionally (avoid judgment and adjectives)

3. Give specific examples—share ONE or TWO of the most current

4. Describe the effect of this behavior on the school, colleagues, students

5. State your wish to resolve the issue and open the discussion

Angie, your content knowledge about history is second to none, and your passion for the subject is evident. (Set Tone). We need to figure out how to get students more actively engaged in your class. (Get to the point). In the last few observations, I have noted that 75% of your students are on their phones. During one observation, I noted students were copying notes from the power point, but when I asked each of 5 students what they were learning, each essentially said, “I don’t really know. I’m just writing down what’s up there.” (Specific Examples).

The problem is that the students need to know this content so that they can be successful on your assessments. They need time and opportunity to process the information and to provide you with feedback so that you will know if they have learned. (Describe the effect of the behavior). To structure more discussion and gather more feedback from students represents a shift for you. What do you think? (Invite the conversation)

A few tips…

Acknowledge emotional energy – yours and theirs – and direct it towards a useful purpose.

Know and return to your purpose at difficult moments. Don’t take verbal attacks personally. Help your partner

come back to center. Don’t assume they can see things from your point of

view. Practice the conversation with a mentor/colleague

before holding the real one. Mentally practice the conversation. See various

possibilities and visualize yourself handling them with ease. Envision the outcome you’re hoping for.

Leadership-life FitDana Schon, SAI

By the end of this segment, participants will have… Examined 5 strategies for achieving a

better leadership-life fit

In the ten years from 1986 to 1996 work-life balance was mentioned in the media 32 times.

In 2007 alone it was mentioned 1674 times.

Laid-off Man Finally Achieves Perfect Work-Life Balance

Funny, but not realistic… so, what works? Research shows the happiest people are

busy — but don’t feel rushed. Anxiety is reduced by a feeling of

control. And what do studies say about work-life balance? Same thing — a feeling of control is key.

Take control…1. Everything is not equally important.

Do fewer things and do them well.2. Decide what your values are — and

which ones take precedence.3. Do the things that get

disproportionate results.4. Focus on the things only YOU can do.5. Do the important things which must

be done now.

The Eisenhower Box

What is important is seldom urgent, and what is urgent is seldom important.

~Dwight Eisenhower, 34th President of the United States

You can do anything once you stop trying to do everything.

Final Thoughts & Evaluation

http://bit.ly/APSept