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General Instructions for Applicants

There are 3 sections to this application form, see below for instructions about which sections you need to complete

If you are a first time applicant we suggest you also read the detailed instructions in Joint Ethics Grant Application Appendix 1 General Instructions.docx

Applicants Seeking Ethical Approval:Complete Section 1 and 2 of the application form

Applications must be submitted to: Otago Polytechnic Research Ethics Committee Secretary: Alex Morales-Garcia

(Sections 1 & 2, in hardcopy) Otago Polytechnic Research Ethics Committee: EthicsAdmin@tekotago.ac.nz

(Sections 1 & 2, in a single Word document format) Otago Polytechnic Treaty Compliance c/- Kaitohutohu: Khyla Russell (Sections 1 & 2)

For assistance with filling out this form contact: Alex Morales-Garcia ext 8119

Applicants Seeking a Research Grant:Complete Section 1 and 3 of the application form

Applications (one hard copy with signatures and one electronic copy) must be submitted to: Otago Polytechnic Research Administrator: Alex Morales (Sections 1 & 3)

alexm@tekotago.ac.nz Otago Polytechnic Treaty Compliance c/- Kaitohutohu: Khyla Russell (Sections 1 & 3)

For assistance with filling out this form contact Research Co-ordinator, Jenny Aimers ext 8407

Otago Polytechnic Ethics/Research

Application Form 2011

Section 1 – General Information

(to be completed by all applicants)

Name Sarah Stewart

Department Educational Development Centre

Phone (office & mobile) X8360

EmailSarah.stewart@op.ac.nz

Postal AddressForth St, Dunedin

Title of Project Mind the gap: Developing a digital repository of resources to support reflective teaching and learning

Total $ amount requested from the CommitteeNA

Commencement Date ASAP

Completion Date30/9/2011

Lay Summary of Project

Please make this jargon-free so it can be understood by someone not from your discipline This project is being managed and led by Otago Polytechnic ion behalf of AKO Aotearoa’s Southern Educational Developers Group,and funded by Ako Aotearoa.

This project aims to develop an open access repository of video resources that can be used by staff developers to support and enhance teaching in adult learning contexts of Aotearoa/New Zealand:

http://mindthegap2011.wikispaces.com/

The resources will provide information about how to improve teaching practice as well as provide examples of how this is done. Annotations will be provided to guide the use of the video resources. Once the Southern Educational Developers Group know what resources are available, they will be able to make recommendations about if and what resources need

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to be made to fill any gaps in knowledge in a future project.

The research aims of this project are:To evaluate the potential effectiveness of using a wiki as a digital repository of video resources that can be used to support the development of teaching and learning;To identify existing video resources that support teaching and learning, and make recommendations about videos that could be made to fill gaps in a future project.

Research Question and objectives What you hope to achieve by this research The research questions are:

What was the staff developers’ experience of using the wiki? How will staff developers use the wiki to support, guide and enhance teaching in adult

learning contexts of Aotearoa/New Zealand in the future? What type of video resources are missing, if any, and could be developed in the

future?

Background, Justification and Literature Review Link the literature to your own project. Explain why the project is needed and how your project fits into the local, national or international context for your disciplineAKO Aotearoa’s Southern Educational Developers Group have identified a need to build a repository of digital resources that can be shared and used for supporting reflective teaching and learning. Staff developers recognize that they are not very good at collaborating and/or sharing resources which means the wheel is often reinvented around New Zealand and there is no consistency in how staff developers support the development of teaching practice.

This project focuses on teaching and learning as a reflective practice which is key to the meaningful professional development of teachers (Sunal et al, 2001). This project will provide a mechanism for reviewing video resources to give teachers the opportunity to observe a range of teaching practices, make conclusions about what works and what is not good practice (Sharpe, 2004; Greenwood & Te Aika, 2008). The video resources will support teachers to think more deeply about themselves as teachers (Steinart et al, 2006). The teacher will be able to implement the learning from this reflective practice activity into his/her teaching practice which is likely to improve knowledge and skills (Garet et al, 2001). This project contributes the AKO vision by providing resources to teachers that are easily accessed and that will support them to improve their teaching practice. The intended outcome will be to improve the learner’s educational experience and outcomes.

The benefits of freely sharing these video resources are that everyone has access to them, which supports sustainability of time and finance. Because this resource is an open education resource, people will continue to have the ability to add resources to the wiki once the project ends making it a “living” and sustainable resource. Staff developers themselves often work in isolation, so belonging to a COP in which ideas and resources are shared will provide support in their practices as they themselves support teachers

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(Wenger, 1998). The process of both sharing and building this resource has potential to provide a supplementary support mechanism for teacher development throughout New Zealand.

Design and MethodologyDescribe the methodology you will use in the project. Argue the appropriateness of the design for your project aims. In Ethics applications this will be used to evaluate the integrity of your consent forms

Staff developers from the Southern Hub of Ako Aotearoa have designed and developed a collaborative wiki where video resources will be collated and annotated. The videos will be categorised according to the Graduate Profiles/Outcome Statements in the AKO “Taking Stock” report (AKO, 2010). Staff developers from all over New Zealand, and all areas of adult education including polytechnics, universities and IOTOs will be invited to contribute videos and links to online videos once ethical approval has been granted. This invitation will include ongoing contribution to the wiki,even after the ‘Mind the Gap’ project is complete.

The digital repository/wiki will be evaluated and the gaps in video resources identified using a survey incorporating an online set of questions (Appendix One) and a focus group (Appendix Two).

Staff developers who access the wiki either as collaborators or readers will be invited to complete a survey which will be attached to the wiki. They will be asked to complete the survey when they have finished adding their resources and/or reading the wiki. Participants are not required to set up an account to edit the wiki. Therefore, there is no way of tracking who has participated in an anonymous way so general reminders to complete the survey cannot be sent out. The data will be generated will be transferred by electronic transmission into the research database and analysed using basic frequency statistical analysis. The survey will be anonymous so there will be a slight risk of bogus responses. However, it is unlikely this will be a problem as the participants will come from a small, targeted area. The survey will be administered via the wiki in order to capture “casual” passers-by, as well as the participants who are specifically invited to take part. The survey methodology has been chosen because it is easy to administer and will give a broad picture of views and ideas as well as provide a basis for further development work in the future (Birley & Moreland, 1998).

The staff developers from the Southern Hub of Ako Aotearoa will be invited to take part in a focus group to discuss the potential effectiveness of the wiki and identify gaps in video resources. The discussion will be facilitated using a number of semi-structured questions to guide discussion. The discussions will be recorded and analysed according to themes (Del Rio-Roberts, 2011). The process will be a confidential one.

References

AKO. (2010). Taking stock. Christchurch, New Zealand: AKO. Birley, G., & Moreland, N. (1998). A practical guide to academic research. Wellingbourgh, Northants: Kogan Page.Del Rio-Roberts, M. ( 2011). How I learned to conduct focus groups. Qualitative Report, 16, 1, 312-315.

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Garet, M., Porter, A., Desimone, L., Birman, B., Yoon, KS. (2001). What makes professional development effective? Results from a national sample of teachers. American Educational Research Journal, 38, 4, 915-945. Greenwood, J., & Te Aika, L-H. (2008). Teaching and learning for success for Maori in tertiary settings. Retrieved June 13, 2011, from http :// akoaotearoa . ac . nz / download / ng / file / group - 3846/ n 3866- hei - tauira --- full - report . pdf Robinson, V., Hohepa, M., Lloyd, C. (2009). School leadership and student outcomes: identifying what works and why best evidence synthesis. Retrieved June 13, 2011, from http :// www . educationcounts . govt . nz /__ data / assets / pdf _ file /0015/60180/ BES - Leadership - Web . pdf Sharpe, R. (2004). How do professionals learn and develop? Implications for staff and educational developers. In P. Kahn & D. Baume (Eds.). Enhancing staff and educational development (pp. 132-153). London: Routledge Falmer. Steinert, Y., Mann, K., Centeno, A., Dolmans, D., Spencer, J., Gelula, M., Prideaux, D. (2006). A systematic review of faculty development initiatives designed to improve teaching effectiveness in medical education: BEME Guide No.8. Retrieved June 13, 2011, from http :// www . vivahumanizacao . org . br /_ congresso / download / bemeguide 8_ facultydevelopment . pd f Sunal, D., Hodges, J., Sunal, C., Whitaker, K. et al. (2001). Teaching science in higher education: Faculty professional development and barriers to change. School Science and Mathematics, 101, 5, 246-258. Wenger, E. (1998). Communities of practice. Learning as a social system. Retrieved June 13, 2011, from http :// www . open . ac . uk / ldc 08/ sites / www . open . ac . uk . ldc 08/ files / Learningasasocialsystem . pdf

Treaty of Waitangi and acknowledgement of Māori knowledge How are you acknowledging the Treaty, Maori knowledge and/or facilitating the participation of Māori participants. If you think your project has any implications for Māori you should consult with the Kaitohutohu, Dr Khyla Russell, for advice before you submit your application

This research is aimed at staff developers in a generic sense – participants will not be asked to identify their ethnicity. However, a copy of this proposal will be sent to Dr Russel for her comments and advice.

The wiki that is developed as an outcome of this project will be openly accessible to all, including Maori staff developers. The collaborative functionality of the wiki will allows Maori staff developers to translate the wiki into Te Reo if they so desire. Attention will be paid to seeking video resources that support Maori teaching and learning resources. There are two categories for video resources that deal to Maori teaching and learning: 'Maori Learners' and 'Maori Teaching Pedagogy’ (AKO, 2010). Advice will be sought about suitability of resources placed on the wiki for Maori from Kate Timms-Dean and Ron Bull who are members of the TITU team and the Educational Development Centre at Otago Polytechnic. .

Other participation issues How are you going to deal with inclusion and exclusion of issues related to specific communities e.g. people with disabilities or people from other cultures

We do not anticipate any inclusion or exclusion issues because the project participants are

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all staff developers with access to the Internet and computers, and are most likely to have English as their first language. The collaborative functionality of the wiki will allow anyone to view the wiki and contribute to it if they so wish.

Timeline Outline the time frame you are proposing for all the stages of your project

Completion of wiki and invitation to staff developers in New Zealand to contribute to wiki once ethics approval has been obtained. July 2011Online survey goes live once ethics approval obtained – to remain open for one month. July 2011Wiki development report to Ako Aotearoa. July 30th 2011Focus group August 2011Final report submitted to Ako Aotearoa for peer review 30th September Response to Ako Aotearoa peer review process 15th NovemberProject completion 30th November 2011

Health and Safety Provide evidence that any health and safety issues will be dealt with in a satisfactory manner. You may need to consult with the Occupational Health and Safety Advisor (extn 8340) in this regard

Not applicable

Name of Supervisor, Referee or Consultant (where relevant): Terry Marler

Position of Supervisor, Referee or Consultant: Manager, EDC, Otago Polytechnic

What benefits will this research bring to Otago Polytechnic? (insert x in pale blue boxes if applicable):

x A research output will be generated from this project

x Journal article (which journals will you submit to?)The International Review of Research in Open and Distance Learning ( http :// www . irrodl . org / index . php / irrodl / index )

? The Journal of Adult Learning Aotearoa New Zealand

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Exhibition (which gallery?)

Design object (where will it be displayed?)Wiki: http://mindthegap2011.wikispaces.com/

Book/Book chapter (who will be the publisher?)

Conference presentation/Proceedings (which conference?)● Ascilite 2012 education conference.

Other (please specify)

The project will contribute to the overall development of the research environment or research culture (please specify how)

This project will model educational collaboration that can be followed by educators and researchers both in Otago Polytechnic and throughout New Zealand. The resource that the project will generate will be a ‘living’ wiki that educators and researchers can continue to add to and use for reflective practice long after the project has ended – this highlights to the wider research and educational community the importance of using sustainable and open education resources, processes and methodologies.

The project will give other staff and/or students opportunities to gain research skills or experience (please explain how this will be facilitated)

NA

Is this study related to enrolment at another institution? YesNo x

If ‘yes’,which:

Does your project require ethical approval? Yes xNo

If you require ethical approval and have previously had this approved please tick here

Tick box:

Is this application for (x more than one box as applicable):

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Ethical Approval (Complete Sections 1 & 2) x

Funding (Complete Sections 1 & 3)

I understand that I will need to supply each committee with a brief report at the conclusion of the research.

Signed ...............................................................................................................................................................

Note: When your application is ready for submitting print down to here for your Manager/HoS to sign.

Do you need Ethics approval? Go on to complete Section 2 – Ethics Section 2 Ethics Application 2009.docx

Do you need Research Funding? Go on to complete Section 3 – Research Section 3 Research Grant Application.docx

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To be completed by your Head of School/Manager

Please insert x in pale blue box as applicable (you may select more than one):

This research project is consistent with the Research Plan of this Department

This research project is approved to be part of the staff member’s workload/duties

I am acting as a supervisor or referee for this research proposal

I am aware of this research project but it is being conducted outside of the School/Department’s Research PlanA supervisor has been approved for this project

Correspondence related to this application should be copied to (Please provide names):-

Name of Head of Department/ Manager ...........................................................................................................

Department .......................................................................................................................................................

Signature ..........................................................................................................................................................

We acknowledge some of the format may initially seem complex: the forms are arranged like this to avoid duplication of effort for people making applications to both the Research Ethics and the Research Grants Committee.

Application for Ethics Approval

Please ensure that you have read through the entire application form and the Otago Polytechnic Guidelines on Ethical Practices in Research Ethical Guidelines before writing your application. You will find particularly useful the sections ‘Completing the Category A Application Form’, ‘Advice for new researchers’, and ‘Principles governing ethical approval’. a) Please use this format when preparing your application. b) Do not omit any headings or sub-headings.

1. ETHICAL CONCERNS

1.1. Procedures in which research participants will be involved 1. Participants will be invited to contribute video resources suitable for enhancing teaching and learning practice and to do so in a wiki format by adding video resources and annotating them in a way that will support teachers to reflect on their teaching practice. Guidance about what category to add the video to and how to annotate the videos will be provided on the wiki.2. Visitors to the wiki will be invited to complete an anonymous online survey about their experience of using the wiki and how they think they will use it in supporting teachers to reflect on their practice (Appendix One). The online survey will become available once ethics approval has been received and will remain open for approximately one month depending on when the ethics approval is received and how quickly participants are recruited to the project. 3. The staff developers of the Southern Hub of Ako Aotearoa will be invited to participate in a face-to-face focus group to explore how effective they think this wiki will be and the gaps in resources that they have identified. This focus group will be part of the regular Southern Hub quarterly meeting (Appendix Two).

1.2. Procedures for handling information and material produced in the course of the research including raw data and final research report(s)

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Section 2 - Ethics

1. The survey data will be sent electronically to the researchers’ database. Only Sarah Stewart and Terry Marler will have access to the raw data. 2. The recording of the focus group will be analysed using thematic analysis. Only Sarah Stewart and Terry Marler will have access to the raw data. A draft report containing the analysis will be sent to the participants for checking before it is added to the official report.

A final research report will be submitted to Ako Aotearoa because Ako is the project funder. The report will be published on the Ako website and disseminated in Ako communications. The report will be disseminated to participants and adult education institutions throughout New Zealand, attached to the project wiki and also be submitted for publication in professional journals and at education conferences.

1.3. Procedures for sharing information with research participants 1. Participants in the survey will be given the opportunity to give the researchers their email addresses so the research report can be sent to them on an individual basis. All email addresses will be kept confidential and not used for any other purpose. Otherwise, participants will be able to access the report on the project wiki and Ako website – it will be up to them to monitor the websites for news of when it is released.2. As participants of the focus group will be part of the process of developing the final report, they will be cognisant of all information. They will be emailed a final report when it is complete.

1.4. Arrangements for storage and security, return, disposal or destruction of data The data will be stored on a password-protected computer during the research period. Then it will be stored on a flashdrive and stored for 5 years as per Otago Polytechnic policy.

The data will have no identifying features. However, if participant chooses to identify themselves their details will be kept anonymous in any research reports or presentations.

1.5. Recruitment and access to participants

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1. Participants will be invited to join the wiki project as soon as ethics approval has been granted. Participants of the survey will be:

Staff developers of the Southern Hub of Ako Aotearoa who are already taking part in this project.

Staff developers from the rest of New Zealand who are aligned with Ako Aotearoa - their contact details will be acquired from Ako Aotearoa.

Staff developers from adult education institutions throughout New Zealand – the invitations will be ‘snowballed’ via personal and virtual networks.

Staff developers from adult education institutions throughout the world – the invitations will be ‘snowballed’ via virtual networks.

2. Participants of the focus group who are staff developers of the Southern Hub of Ako Aotearoa who are already taking part in this project. This group has quarterly meetings as a matter of course. Travel and refreshment expenses are paid for by Ako Aotearoa. Time is proved by the developers’ employers.

1.6. Obtaining informed consent1. Information about the research will be supplied at the start of the survey – participants will be unable to start the survey until they have accessed the information page. The participants of the survey will be conferring their implied consent to the research by submitting their answers to the survey.

2. Participants of the focus group have informally given their consent as they have agreed to be part of this overall project and been part of developing the project. However, they will be asked to sign a consent form before they take part in the focus group.

1.7. Anonymity and/or confidentiality1. The data collected from the survey will have no identifying features. Any information reported in connection to the survey will be anonymous. However, any identifying information that a participant volunteers provides will not be disclosed in the research report ie all data reported will be anonymous.

2. The data collected from the focus group will be kept confidential ie all data will be reported in a way that readers cannot identify the participant. However, participants will be given the choice of whether they stay anonymous or not. If they choose to stay anonymous, they will be given pseudonyms. NB: There is a possibility that readers can identify participants even if they choose to use pseudonyms because the project has been closely aligned with the Southern Hub and people know who the Southern Hub are. The project has been developed using open online processes with a project page that clearly identifies who we are: http://akoaotearoa.ac.nz/mi/projects/mind-gap-developing-digital-repository-resources-support-reflective-teaching-and-learning. Participants will be reminded of this in the consent form.

1.8. Potential harm to participants and how this will be managed

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As far as can be ascertained, there is no potential harm to the participants.

1.9. Potential harm to researcher(s) and how this will be managedAs far as can be ascertained, there is no potential harm to the researchers

1.10. Potential harm to the Polytechnic and how this will be managedAs far as can be ascertained, there is no potential harm to Otago Polytechnic

1.11. Participant’s right to decline to take part or withdraw Taking part in this research is completely voluntary. 1. Once the participants have submitted their answers to the survey they will be unable to withdraw from the study.

2. Participants in the focus group will be able to withdraw up to the time the data is analyzed. During the focus group participants may ask for the recorder to be turned off. However, if the group does not agree to do this, the participant is free to leave the room. Participants be part of the process of editing the final research report so may ask for specific details pertaining to themselves to be removed up until the time the final report is signed off by the project group.

1.12. How the information will be used 1. The open access repository of video resources will be available to all teachers. This repository will become a one -stop shop for staff developers and teachers who will be able to use the resources to improve their teaching practice. Because this resource is an open education resource, people will continue to have the ability to add resources to the wiki once the project ends making it a “living” and sustainable resource.2. The research report will be disseminated to adult education institutions throughout New Zealand:

To raise the profile of the wiki To inform educators about how to collaborate in a community of practice

using online tools and open access processes. 3. The report will be presented at conferences and submitted for publication in education journals.

1.13. Conflict of interest / Conflict of roles

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None to the researcher’s knowledge

1.14. Other ethical concerns, e.g. sources of fundingThe project is being funded by Ako Aotearoa however there are no requirements or dictates that cause ethical concerns.

3. LEGAL CONSIDERATIONS3.1. Legislation

The only legal considerations that the researchers are aware of is the copyright of videos placed on the wiki. The majority of videos referenced will be via Internet link ie the wiki will contain a link to a video which is hosted on another website such as YouTube. However, if they are not in the public domain, the project leader will ensure that all copyright rules are adhered to before the videos are made available on the wiki.

4. OTHER ETHICAL BODIES RELEVANT TO THIS RESEARCH4.1. Ethics Committees

NA

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4.2. Professional Codes NA

5. OTHER RELEVANT CONSIDERATIONS

None at this stage

Forms and Appendices to be included

Include here the other forms and appendices you have prepared as part of your application. (Remember that the whole application is to be submitted as a single Word document.)Suggestions as to information you might include:

Approval email (note) from the Interim Treaty Compliance Committee Letters of permission to access specific information or employees Letter of invitation to participate Reminder letter to return survey Letter saying you have enough people Confidentiality agreements that e.g. your transcriber will sign The participant information form (see sample form attached; if you choose to use

it, edit it as necessary to make it consistent with the information already provided in your application)

The consent form (see sample form attached; if you choose to use it, edit it as necessary to ensure it is consistent with the information already provided in your application)

The survey form participants will complete The recruitment poster

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Appendix One Survey

Educational Development CentreForth Street, Private Bag 1910

Dunedin, New ZealandTelephone +64 (0)3-479 6041Facsimile +64 (0)3 471 6870

EDCEnquiries@tekotago.ac.nzwww.otagopolytechnic.ac.nz

Project title Mind the gap. Developing a digital repository of resources to support reflective teaching and learning

General IntroductionWe are the AKO Aotearoa, New Zealand, Southern Educational Developers Group represented by Sarah Stewart who is the project’s researcher. We are mindful that at times we work in isolation which means we often re-invent the wheel and we have identified a need to build a repository of video resources that can be shared and used for supporting reflective teaching and learning in adult learning contexts.

We have developed a collaborative wiki of video resources that can be shared and we would like to invite you to contribute any videos that you think will help teachers in adult education to develop their teaching practice and annotating them: http://mindthegap2011.wikispaces.com. Hopefully this wiki will become a ‘living’ and sustainable resource that will support you as you support teachers to develop their teaching practice.

We would also like to invite you to complete this survey which will tell us what you think about the ‘Mind the gap’ wiki. We would be very grateful for your feedback which will help us to maintain the wiki and identify if further work in this area is required.

What is the aim of the project?The aim of this project is to find out what you think about the ‘Mind the gap’ wiki. In particular we would like to know:

What was your experience of using the wiki?

How do you think you will use the wiki in the future?

What types of video resources are missing and could be developed in the future?

How will potential participants be identified and accessed?You have been asked to complete this survey for one of these reasons:

You have accessed the ‘Mind the gap’ wiki You have been identified by Ako Aotearoa as a staff developer in adult education in New

Zealand You have been identified as a staff developer.

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What will my participation involve?Should you agree to take part in this project you will be asked to:

Work your way around the wiki and read/look at the resources provided Contribute to the development of the wiki by adding a video or link to a video, and adding

an annotation which will support teachers to reflect on their teaching practice. Guidance about what category to add the video and what to include in the annotation will be provided on the wiki

Complete this survey which will take 10-15 minutes.

ConsentBy submitting your answers to this survey you are giving your implied consent to this project.

How will confidentiality and/or anonymity be protected?Responses to this survey are anonymous. However, if you identify yourself in any way, your details will be kept strictly confidential.

What data or information will be collected and how will it be used?Demographic information will be collected as well as information about your experience and views of the ‘Mind the gap” wiki. Results of this project may be published but any data included will in no way be linked to any specific participant without prior consent.You may request a copy of the results of the project which will be sent to you via email, or you can access the report when it is available at: http://akoaotearoa.ac.nz/projects/mind-gap-developing-digital-repository-resources-support-reflective-teaching-and-learning If you do provide your email address to be sent a copy of the research report it will be kept completely confidential and not used for any other purpose.

The results of the project will be presented as a report to Ako Aotearoa and disseminated throughout New Zealand via Ako Aotearoa communication processes. The research report will also be disseminated via conference presentations and journal articles.

Data StorageThe data collected will be securely stored in such a way that only the researcher, Sarah Stewart will have access to it. At the end of the project any personal information will be destroyed for any raw data on which the results are based. This will be retained in secure storage for a period of five years, after which it will be destroyed.

Can participants change their minds and withdraw from the project?You can decline to participate without any disadvantage to yourself of any kind. You can refuse to answer any particular question. You can withdraw from the survey any time until the time you submit your answers.

What if participants have any questions?

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If you have any questions about the project, either now or in the future, please feel free to contact Sarah Stewart:Address: Educational Development CentreOtago PolytechnicForth Street, Private Bag 1910Dunedin, New ZealandPhone: 0800 762 786 ext 8360Email: sarah.stewart@op.ac.nz

This survey will be accessible until xxxx.

This project has been reviewed and approved by the Otago Polytechnic Research Ethics Committee.

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Survey Questions

1. Are you a member of the AKO Aotearoa’s Southern Educational Developers Group? [Forced answer]

Yes

No

2. Who is your employer?

University

Polytechnic

ITO

School

Self-employed

Other [comment]

3. What is your MAIN occupation or role? (Click only one answer)

Staff developer

Teacher

Consultant

Other [comment]

4. How long have you been in your current role?

0 – 11 months

1 – 4 years

5 – 9 years

10 – 14 years

15 – 19 years

20 – 24 years

25 – 29 years

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30 – 34 years

35 – 39 years

40 + years

5. What country do you live in? [comment, or a list if we can access the technology]

6. How old are you?

20 – 24

25 – 29

30 – 34

35 – 39

40 – 44

45 – 49

50 – 54

55 – 59

60 – 64

65 – 69

70 +

7. What is your gender?

Male

Female

8. How did you hear about the "Mind the gap" wiki? [Choose as many as you like]

Personal invitation, face-to-face

Personal invitation, by email

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Personal invitation, by Twitter

Personal invitation, by Facebook

Group page on the Ako website

Via my Personal Learning Network on Twitter

Via my Personal Learning Network on Facebook

Came across the wiki whilst browsing on the Internet

Other [comment]9. Where were you when you visited the 'Mind the gap' wiki? [Choose as many as you wish]

Work

Home

Educational institution where I am studying

Public library

Internet cafe

In transet, using mobile device ?)

Other [comment]

9. How would you rate the information about the 'Mind the gap' project?

Very clear

Clear

Not clear

Very unclear

11. How would you rate the information about how to use the wiki?

Very clear

Clear

Not clear

Very unclear12. Did you know what a wiki was before you visited the 'Mind the gap' wiki?

Yes

No

Unsure

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13. Have you ever edited a wiki before visiting the 'Mind the gap' wiki?

Yes

No

14.Did you add a video or link to a video on the wiki?

a. Yes ( if yes, go to question 15. )

b. No ( if no, go to question. 20 )

15. How many videos or links to a video did you add?[comment]

16. How easy was it to find your way around the wiki? Very easy

Easy

Not easy

Very hard17. How easy was it to add material (eg video links) to the wiki?

Very easy

Easy

Not easy

Very hard18. How useful were the categories when it came to adding a video?

Very useful

Useful

Not useful

Not at all useful

19. How useful was the criteria for adding the annotation to go with the video?

Very useful

Useful

Not useful

Not at all useful

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20. If you didn't edit the wiki, what were the reasons? [comment box]

21. What do you need to be able to be able to contribute to the wiki? (Choose as many as you like)

More information about the wiki

Training to improve my computer skills

Training on how to use a wiki

Other [comment]

22. What changes do you suggest need to be made to the wiki? [paragraph box]

23. How do you think you will use the wiki in the future? [paragraph box]

24.What area(s) of teaching and learning do you think video resources could be used to enhance practice? [paragraph box]

Please write your email address here if you would like us to send you a copy of the survey report when it is completed. (Your email will be kept completely confidential and not be used for any other purpose). [comment box]

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Appendix Two Focus group

Educational Development CentreForth Street, Private Bag 1910

Dunedin, New ZealandTelephone +64 (0)3-479 6041Facsimile +64 (0)3 471 6870

EDCEnquiries@tekotago.ac.nzwww.otagopolytechnic.ac.nz

Project title Mind the gap. Developing a digital repository of resources to support reflective teaching and learning

General IntroductionThe AKO Aotearoa’s Southern Educational Developers Group have developed a collaborative wiki of video resources that can be shared and used for supporting reflective teaching and learning: http://mindthegap2011.wikispaces.com.

As a member of this group, you are invited to join a focus group discussion exploring how you felt about the process of developing the wiki and how you will use it in the future. We will also discuss what gaps you feel there are and what type of videos need to be made in the future, if any.

What is the aim of the project?The aim of this project is to find out what you think about the ‘Mind the gap’ wiki. In particular we would like to know:

What was your experience of using the wiki?

How do you think you will use the wiki in the future?

What types of video resources are missing and could be developed in the future?

How will potential participants be identified and accessed?You have been invited to take part in this research because you are a member of the AKO Aotearoa’s Southern Educational Developers Group.

What will my participation involve?Should you agree to take part in this project you will be asked to:

Attend a focus group which will take place during one of the regular Southern Educational Developers Group meetings – this focus group will take approximately 1 hour;

Discuss your experiences of using the wiki, how you will use it in the future and what gaps you think there are, if any. The discussion will be facilitated by a group member and based on a series of semi-structured questions.

Agree to have your conversation recorded and integrated into a research report. Take part in the editing of the research report and review the final report before it is sent

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to Ako Aatearoa.

ConsentYou will be asked to give your consent by signing a consent form before the start of the focus group.

How will confidentiality and/or anonymity be protected?All material collected during the course of the focus group will be kept confidential. Raw data will be coded for the purposes of analysis. Only pseudonyms will be used in the project reports and publications and any information which could potentially identify participants will be excluded. However, you will need to be mindful that you could still be identified through the project’s website and the open processes we have used throughout this project: http://akoaotearoa.ac.nz/project/mind-gap-developing-digital-repository-resources-support-reflective-teaching-and-learning

What data or information will be collected and how will it be used?The information collected will be the discussion generated in the focus group which will consist of your opinions of the ‘Mind the gap’ project. The results of the project will be presented as a report to Ako Aotearoa and disseminated throughout New Zealand via Ako Aotearoa communication processes. The research report will also be disseminated via conference presentations and journal articles. As a member of the group you will automatically be sent a copy of the final research report.

Data StorageThe data collected will be securely stored in such a way that only the researchers will have access to it. At the end of the project any personal information will be destroyed . Any raw data on which the results are based will also be destroyed at completion of the project, and only results will be retained in secure storage for a period of five years, after which it will be destroyed.

Can participants change their minds and withdraw from the project?You can decline to participate without any disadvantage to yourself of any kind. If you choose to participate, you may withdraw from the project at any time, without giving reasons for your withdrawal. You can also withdraw any information that has already been supplied until analysis of the transcript commences. You can also refuse to answer any particular question during the focus group, and ask for the audio to be turned off at any stage. However, if the group requests that the audio remains on, you are free to leave the room

What if participants have any questions?If you have any questions about the project, either now or in the future, please feel free to contact Sarah Stewart:Address: Educational Development CentreOtago PolytechnicForth Street, Private Bag 1910Dunedin, New Zealand

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Phone: 0800 762 786 ext 8360Email: sarah.stewart@op.ac.nz.

This project has been reviewed and approved by the Otago Polytechnic Research Ethics Committee.

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Educational Development CentreForth Street, Private Bag 1910

Dunedin, New ZealandTelephone +64 (0)3-479 6041Facsimile +64 (0)3 471 6870

EDCEnquiries@tekotago.ac.nzwww.otagopolytechnic.ac.nz

Consent Form for project called:

Mind the gap. Developing a digital repository of resources to support reflective teaching and learning

I have read the information sheet concerning this project and understand what it is about. All my questions have been answered to my satisfaction. I understand that I am free to request further information at any stage. I know that: My participation in the project is entirely voluntary; I am free to withdraw at any time without giving reasons and without any disadvantage; The data (including audio tapes) will be destroyed at the conclusion of the project. Only

results will be retained in secure storage for five years after which they will be destroyed. The results of the project will be published in a project report and may be published in a

journal article and/or used at a presentation in an academic conference, but my anonymity / confidentiality will be preserved.

I know I can withdraw any information I provide to the researchers up until they have started to analyse the recording of the focus group session.

I agree to take part in this project under the conditions set out in the Information Sheet.

............................................................................................................. (signature of participant) ............................................................................................................. (date)

............................................................................................................. (signature of researcher)

This project has been reviewed and approved by the Otago Polytechnic Ethics Committee.

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Questions for focus group

1. How do you currently use video resources to support staff?2. What was your experience of using the wiki?

3. How do you think you will use the wiki in the future?

4. What types of video resources are missing and could be developed in the future?

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