Step 1: Make sure everyone understands their positions within
the departments and company. The more the jobs are foggy and
undefined, the more people get distracted trying to do someone
else's tasks in the company. Define roles clearly. Step 2:
Prioritize all the tasks you have to do. Put the most important at
the top of your to-do list and start from there. Too many times,
people get started on 3 tasks at once and therefore become slower
in production. Step 3: Try not to waste time on each task you have
assigned for the day. Make sure you set a certain amount of time
for each task and stick to it. Do not make more work for yourself
than you need. Step 4: Do your task right the first time and leave
it at that. The more you rush through things, the more there is a
possibility of mistakes and errors. Quality is important so try to
do it correctly and move onto the next task. Step 5: Leave
procrastination at the door when you arrive to your work place.
Just get right too the task and do it. Sometimes building up a huge
plan on how to complete the task appropriately slows you down.
Action speaks louder than words.
Find out where you are wasting time
Set clocks 5-10 minutes ahead
Get motivated
Make to-do lists
Plan on a planner/calendar to fit your goals by date by day or
by time
Time management applications on smartphones
Time management ways outside of work effect ways at work
Specific- The more specific your goal, the more realistic is
your success. Write it down.
Measureable- Feel the progress to stay motivated and to enjoy
achieving the goal.
Attainable- A goal for which you see a realistic path to
achievement, and reasonable odds that you get there.
Rewarding- Write down reasons why this goal will be rewarding
to you. Get through difficult moments.
Timely- Set a time limit. Stay away from procrastination.
Write down the ultimate goal and set a date.
Figure out what you need to do right before that.
Mentally prepare yourself .
You wont miss any steps.
Managing Interruptions
5 Techniques of managing interruptions
The 4 Ds for managing interruptions
Dealing with interruptions caused by people
The average American worker has fifty interruptions a day, of
which seventy percent have nothing to do with work. - ZW. Edwards
Deming
Prioritization
Prioritizing skills are your ability to see what tasks are more
important at each moment and give those tasks more of your
attention, energy, and time. You focus on what is important at the
expense of lower value activities.
Prioritizing is the answer to time management problems - not
computers, efficiency experts, or matrix scheduling. You do not
need to do work faster or to eliminate gaps in productivity to make
better use of your time. You need to spend more time on the right
things..."
Prioritization
10 steps to prioritization
1. write down all the things that need to get done
2. eliminate any wants, if its not something that is absolutely
necessary place it at the bottom of the list
3. eliminate anything that is someone else's
responsibility
4. break task down to see if you can share the responsibility
with someone else ( build relationships)
5. Identify deadlines, used deadline to determined whether a
task on the list need to be completed before another
6. estimate the time it will take to complete each task
7. get started, do what's in front of you by identifying your
priorities it easier to set a time frame
8. focus, focus your energy on the task at hand and nothing
else
9. eliminate any interruptions or distractions
10. under promise and over deliver, give yourself extra time
when asked for a deadline.
Procrastination
To postpone doing what one should be doing; postpone or delay
needlessly
Types of Procrastinators
Characteristics of Procrastination
Complex Reasons for Procrastination
How to Overcome Procrastination
Benefits of Overcoming Procrastination
Tools to Beat Procrastination
Scheduling
is the process of deciding how to commit resources between a
variety of possible tasks. Time can be specified or floating as
part of a sequence of events.
5 steps when scheduling:
Identify the time you have available.
Block in the essential tasks you must carry out to succeed in
your job.
Schedule in high priority urgent tasks and vital
"house-keeping" activities.
Block in appropriate contingency time to handle unpredictable
interruptions.
In the time that remains, schedule the activities that address
your priorities and personal goals.