APPLICATION FOR SELECTION OF PRINTING AGENCY FOR … · General Manager & Circle Development...

SELECTION OF PRINTING AGENCY IN CHENNAI CIRCLE

Authorized signatory of the applicant with company seal 1

APPLICATION FOR SELECTION OF PRINTING AGENCY

FOR PRINTING & SUPPLYING OF CHENNAI CIRCLE’S

CALENDAR FOR THE YEAR 2020

TENDER DOCUMENT

CLIENT:

CHIEF MANAGER (PROCUREMENT)

LOCAL HEAD OFFICE, 6TH FLOOR,

CIRCLE TOP HOUSE, 16, COLLEGE LANE ROAD,

NUNGAMBAKKAM, CHENNAI - 600 006



CHECK LIST:

S. No. Description Whether enclosed

01. Documentary proof showing the firm having office in

Tamilnadu or Pondicherry (Yes / No)

02 Documentary proof for average annual financial turn

over during the last 3 years ending 31.03.2019 (Yes / No)

03. Documentary proof in the form of completion

certificate justifying completion of similar works as

detailed under point no. 2.c) in page no. 3

(Yes / No)

04. Sign & Seal of the authorized representative in all

pages of tender document (Yes / No)



STATE BANK OF INDIA STATIONERY DEPARTMENT, LHO, CHENNAI

NOTICE INVITING TENDER

SELECTION OF PRINTING AGENCY FOR PRINTING & SUPPLYING OF CHENNAI

CIRCLE’S CALENDAR FOR THE YEAR 2020

1 Release of advertisement in

local newspapers (English &

Tamil)

On 30.11.2019

2 Availability of Tender

Documents in Bank’s web site

www.sbi.co.in under

procurement news

From: 30.11.2019 To: 06.12.2019

3 Last Date and Time for

Submission of Tender:

Up to 06.12.2019 by 3.00 pm

4 Date and Time of opening

tender document

On 06.12.2019 at 3.30pm

5 Address for communication: Chief Manager (Procurement),

State Bank of India, 6th floor,

Local Head Office, 16, College lane,

Chennai - 600 006.

Ph: 28308671/28308412

6 Earnest Money Deposit Rs. 60,000/- (Rupees sixty thousand only) in the

form Demand Draft favoring State Bank of India,

LHO, Chennai.

http://www.sbi.co.in/



SELECTION PROCESS

ENVELOPE – I:

Enclosure: Duly signed & stamped Technical bid as published in the advertisement

along with supporting documents for the prescribed / desired eligibility criteria &

Annexures.

ENVELOPE – II:

Enclosure: EMD amounting to Rs. 60,000/- (Rupees sixty thousand only) in the form

Demand Draft favoring State Bank of India, LHO, Chennai.

Process: Documents shall be evaluated based on the predefined eligibility criteria,

verification of credentials, site visits and on the confidential reports/ inputs received from

the current employers. Thus, shortlisted will be called as “Prequalified Agencies” for

participating in the online tendering for the work. Prequalified agencies will be intimated of

their eligibility and further processes thereafter.

SELECTION OF SUITABLE AGENCY FROM THE PREQUALIFIED LIST FOR

PRINTING & SUPPLYING OF CALENDARS FOR THE YEAR 2020

Process: Online e-Reverse Auction will be conducted among the prequalified agencies.

Technical parameters for the calendars to be printed is furnished l price bid is enclosed in

Annexure – ‘H’. Prequalified agencies will be informed well in advance regarding the date

& time of e-Reverse Auction after processing the documents of Envelope-I.



APPLICATION FOR SELECTION OF PRINTING AGENCY FOR PRINTING &

SUPPLYING OF CHENNAI CIRCLE’S CALENDAR FOR THE YEAR 2020

Applications are invited from the eligible printing agencies fulfilling the under mentioned

eligibility criteria.

1. Instructions to applicants:

a. Interested agencies are requested to read the following eligibility criteria for self-

assessment and furnish the details in the enclosed technical bid format.

b. Conditional Tenders shall be rejected.

c. The Tenderer must obtain for himself/themselves on his/their own responsibility

and at his/their own Expenses all the information that may be necessary for the

purpose of filling of this Tender.

d. The tender forms must be filled in English. Each page of the tender documents is

required to be signed by the person/duly authorized persons as token of his/their

having acquainted himself/themselves with the general conditions etc. as laid

down herein. Any tender with any of the documents not so endorsed is liable to be

rejected;

e. Applications without prescribed EMD and other relevant documents as desired in

the tender shall summarily be rejected.

f. The application must be submitted in the proforma to be downloaded from our

website without altering meaning of the text whatsoever. Any violation of this

condition shall render the application invalid.

g. If the space in proforma is insufficient for furnishing full details, such information

may be supplemented on separate sheet stating therein the part of proforma and

serial number. Separate sheets may be used for each part of application. While

filling up the application with regard to list of important projects completed or on

hand the applicant shall only include major works handled by the firm.

h. Bank’s representatives will contact the past clients for verification of information

given by the applicant. The applicant will be required to give them the necessary

facilities and arrangements for verification.

i. The ability and competence of the applicant to render required services within the

specified time frame will be a major factor while deciding the prequalification of

agencies.

j. Decision of the State Bank of India regarding short listing of contractors for

opening of Financial Bid will be final and binding.

k. It is also imperative that the contractors submit their application on the prescribed

format along with certificates of satisfactory completion of the job from their

respective previous clients.

l. Application found with false and/ or incomplete information at any stage is liable for

rejection.

m. The EMD money will be retained in case of the successful Tenderer as part of the

Security Deposit for the due fulfillment of the contract and will be refunded after

completion of the work. Whereas to unsuccessful bidders within 30 days of award

of contract.

n. Canvassing in connection with tenders is strictly prohibited and tenders submitted

by the contractors who resort to canvassing are liable to be rejected.



o. Bidders should have not been blacklisted/barred by any of the state/Central

government department/PSU/any other organization. Self-declaration shall be

submitted by the bidder. Bidders should provide necessary supporting documents

as proof in support of all the above items as part of eligibility verification.

p. Unless otherwise agreed or stipulated in this tender SBI is not concerned with any

rise or fall in the prices of any materials or labour. The rate quoted shall be

inclusive of all taxes except GST. GST over and above the amount payable shall

be paid separately as per prevailing rate at the material time. Under no

circumstances SBI shall be held responsible for compensation or loss to the

contractor due to any increase in the cost of labour and/or material etc.

q. The tender documents are not transferable.

r. Incomplete tenders and those which do not conform to the requirements of the

invitation for tenders are liable to be rejected. Tenders submitted by a firm shall be

duly signed by the authorized person or Power of Attorney holder. Tender by a

company shall be executed by persons / duly authorized under the resolution of

the Board of Directors of the Company.

s. Tenderers not giving the full particulars as mentioned above or as called for in the

special Conditions or not complying with any of the conditions set forth above or

therein are liable to be summarily rejected.

t. SBI do not bind themselves to accept the lowest or any tender and reserve to

themselves the right to accept or reject any or all tenders, either in whole or in part,

without assigning any reasons whatsoever for doing so;

2. Eligibility Criteria:

a). Reputed agencies who have office in Tamil Nadu/Pondicherry and minimum 03 years

of experience in the printing field shall alone apply.

b). Average annual financial turn over during the last 3 years ending 31.03.2019 should

not be less than Rs. 18 lakhs (duly certified by CA).

c). The firm should have successfully rendered at least one of the similar works as

mentioned hereunder for Central Govt./PSU/Nationalized financial institutions/MNCs

during the past 5 years ending 31.10.2019 shall alone apply.

i) Minimum three work orders each for printing & supplying of calendars of not less

than 2,40,000 nos. per year and / or

ii) Minimum two work orders each for printing & supplying of calendars of not less than 3,00,000 nos. per year

and / or iii) Minimum one work order for printing & supplying of calendars of not less than

4,80,000 nos. per year

Note: Similar works shall mean printing & supplying of calendars as defined in the scope

of works.



d) Agencies who submit/produce a certificate obtained from the Central/State Govt/PSU

and financial institutions employer for satisfactory service shall alone be considered.

3. The tender should submit Revenue / Banker’s solvency certificates for Rs. 18 Lakhs.

4. Prequalified agencies will be intimated of their eligibility for further consideration.

5. Sealed cover application enclosing Envelope-I & II superscribing “Application for

selection of printing agency for printing & supplying of Chennai Circle’s calendar for the

year 2020” duly completed in all respects shall be submitted to the undermentioned office

either in person or by post ensuring the same shall reach us on or before last date of

submission as mentioned above.

Chief Manager (Procurement),

State Bank of India, 6th floor,

Local Head Office, 16, College lane,

Chennai - 600 006.

6. Incomplete applications and those which do not conform to the requirements of the

notice are liable to be rejected. Applications submitted by a firm shall be duly signed by

the authorized person or Power of Attorney holder. Application by a company shall be

executed by persons / duly authorized under the resolution of the Board of Directors of

the Company.

7. All disputes and differences of any kind shall be referred to the sole arbitrator, the

Dy. General Manager & Circle Development Officer, State Bank of India, Local Head

Office, Chennai-600006 and the decision of the arbitrator shall be final and binding.

Arbitration is to be governed by the provisions of Indian Arbitration and Conciliation Act,

1996.

8. State Bank of India discourages the stipulation of any condition by the tenderers. The

conditional tender will liable to be rejected.

9. Final award of the contract for the above services will be subject to the approval of the

Competent Authority in the Bank.

10. The specifications, duration of the work and the terms and conditions under which the

contract is required to be performed and also the rights and obligations of the person/s

whose tender is accepted shall be strictly in terms of the tender enclosed duly

incorporating the material contents of respective schedule and the tenderers submitting

the tender shall have read the same and is always deemed to have read and understood

the same before submitting the tender.



INSTRUCTIONS TO PARTICIPATE IN E-REVERSE AUCTION

1. Only contractors who fulfilled the prequalification criteria i.e. prequalified shall alone

be eligible to participate.

2. SBI will engage the services of an e-tendering service provider who will provide

necessary assistance before commencement of online bidding on Internet.

3. In case, there is any change, SBI will inform the qualified bidders suitably at

appropriate time.

4. Contractors are advised to have VALID DIGITAL SIGNATURE WITH

ENCRYPTION.

5. Business rules like event date, closing and opening time etc. will be communicated

through service provider for compliance.

6. Contractors have to send by email, the compliance form in the prescribed format

(provided by service provider), before start of e-Reverse Auction without which,

bidders will not be eligible to participate in the bidding process.

7. e-Reverse Auction will be conducted on schedule date & time and the same will be

treated as closed only when the bidding process gets closed in all respects for the

item listed in the tender.

8. e-Reverse Auction shall be conducted by SBI through authorized service provider

on pre-specified date. While the Contractors shall be quoting from their own offices/

place of their choice, Internet connectivity and other paraphernalia requirements

shall have to be ensured by Contractors themselves. In the event of failure of their

Internet connectivity, (due to any reason whatsoever it may be) it is the bidders’

responsibility.

9. In order to ward-off such contingent situation, bidders are requested to make all the

necessary arrangements / alternatives such as back-up power supply etc. whatever

required so that they are able to circumvent such situation and still be able to

participate in the E-tendering successfully.

10. Failure of power at the premises of Contractors during the E-tendering cannot be

the cause for not participating in the E-tendering. On account of this, the time for

the E-tendering will not be extended and SBI/SBI shall not be responsible for such

eventualities.

11. Authorized service provider shall arrange to train your nominated person(s), without

any cost to you. They shall also explain you all the Rules related to the e-Reverse

Auction. You are required to give your compliance on it before start of bid process.

12. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be conducted

in Indian currency & Unit of Measurement will be displayed in Online E-tendering.

13. BID PRICE: The Bidder has to quote the rate as per the Tender Document

provided by SBI or their appointed Architects.

14. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the tender

document and shall not be subjected to any change whatsoever.

15. LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name &

Password by authorized service provider. The Bidders are requested to change the

Password after the receipt of initial Password from the service provider. All bids

made from the Login ID given to the bidder will be deemed to have been made by

the bidder.



16. BIDS PLACED BY BIDDER: Bids will be taken as an offer to execute the work as

specified. Bids once made, cannot be cancelled / withdrawn and the Bidder shall be

bound to execute the work at the quoted bid price. In case the L-1 Bidder backs out

or fail to complete the work as per the rates quoted, SBI shall at liberty to take

action as deemed necessary including de-paneling such contractors and forfeiting

their EMD.

17. At the end of the E-tendering, SBI will decide upon the successful bidder. SBI

decision on award of Contract shall be final and binding on all the Bidders.

18. SBI shall be at liberty to cancel the E-tendering process / tender at any time, before

ordering, without assigning any reason.

19. SBI shall not have any liability to bidders for any interruption or delay in access to

the site irrespective of the cause.

20. OTHER TERMS & CONDITIONS:

a. The Bidder shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other

suppliers / bidders/service provider.

b. The Bidder shall not divulge either his Bids or any other exclusive details of SBI

to any other party.

c. SBI decision on award of Contract shall be final and binding on all the Bidders.

d. SBI reserve their rights to extend, reschedule or cancel any E-tendering within

its sole discretion.

e. SBI and its authorized service provider shall not have any liability to Bidders for

any interruption or delay in access to the site irrespective of the cause.

f. SBI and its authorized service provider are not responsible for any damages,

including damages that result from, but are not limited to negligence.

g. SBI and its authorized service provider will not be held responsible for

consequential damages, including but not limited to systems problems, inability

to use the system, loss of electronic information etc.



ANNEXURE - A

BIDDER INFORMATION

1 Name of the organization

2 Address

3 Name, mobile/telephone Nos. and e-mail id of the contact person

4 Constitution of the Firm (whether company / firm / Proprietary)

5 Year of Establishment

6 Whether registered with the Registrar of Companies / Registrar of firms.(if so, mention number and date)

7 Registration with Govt. Authorities Income-tax (PAN) No. and GST no. (copies of the PAN card/GST certificate to be enclosed)

8 Names of Directors / Proprietor / Partners / Associates

9 Bio-data of Partners / Associates (Details to be given in the enclosed separately)

10 Name and value of similar works completed during the last 5 years (Details to be given in the enclosed format -Annexure ‘B’)

11 List of Professionals / Technical / Non-technical Personnel employed permanently (Details to be given in the enclosed format -Annexure ‘D’)

12 Details of workshop / manufacturing unit/tools / equipment owned by the company (Details to be given in the enclosed format -Annexure ‘E’)

13 Banker’s Name & address (Enclose latest solvency certificate from the bankers)

14 Latest Income Tax Clearance Certificate (CA certified copies to be enclosed)

15 List of empanelment / enlistment / registration with SBI/other Organizations / statutory bodies etc. If so, furnish their names, category and validity.

16 Annual turnover for the last 3 financial years (year-wise) ending 31.03.2019

17 Name and address of the persons who will be in a position to certify about the quality as well as performance of your firm

Note: Please enclose separate sheets for additional information, photographs, and

documents.

Signature of the applicant with seal

Date:

Place:



Annexure – ‘B’

DETAILS OF SIMILAR WORKS COMPLETED DURING THE LAST FIVE YEARS ENDING 31.10.2019

Note: 1. The list is to be substantiated with the documentary evidences such as copies of work orders, satisfactory completion

certificate obtained from the client etc. without which the works mentioned herein may not be considered for scrutiny and

your application is liable to be rejected.

2. The applicant shall mention only those works which are completed during the last five years ending 31.10.2019. Other

works (if any to be mentioned may be provided in a separate sheet.


Date:

Place:

Sl. No. Name of

work

Name of the

Owner /

Client with

address

Contract /

Agreeme

nt No.

Details of

work

executed

Total cost of

the contract

Name and

address/Tel No. of

Officer to whom

reference shall be

made

Remarks

1 2 3 4 5 6 7 8



Annexure - ‘C’

DETAILS OF SIMILAR WORKS ON HAND

Note: 1. The list is to be substantiated with the documentary evidences such as copies of work orders, satisfactory completion

certificate obtained from the client etc. without which the works mentioned herein may not be considered for scrutiny and

your application is liable to be rejected.

2. The applicant shall mention only those works which are completed during the last five years ending 31.10.2019. Other

works (if any to be mentioned may be provided in a separate sheet.


Date:

Place:

Sl. No. Name of

work

Name of the

Owner /

Client with

address

Contract /

Agreeme

nt No.

Details of

work

Total cost of

the contract

Name and

address/Tel No. of

Officer to whom

reference shall be

made

Remarks

1 2 3 4 5 6 7 8



Annexure – ‘D’

DETAILS OF KEY TECHNICAL AND ADMINISTRATIVE PERSONNEL EMPLOYED

IN THE FIRM / COMPANY

Sr. No. Designation of

the employee

Name Qualification Professional

Experience

Length of

continuous

service with

employer

1 2 3 4 5 6


Date:

Place:



Annexure – ‘E’

FORMAT TO BE USED FOR COMPLETION CERTIFICATE

(To be obtained in clients’ letter head)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that M/s ………………………………., having office

at………………………………………………………………………………………. have been

entrusted with the work of supplying & printing of calendars of…………nos. at a total cost

of Rs. …………….. plus GST during the year………...

Their services are found to be (Very Good / Good / Satisfactory / Poor).

Signature

Designation with seal

Date:

Phone no.

Email id:



Annexure – ‘F’

DETAILS OF WORKSHOP / MANUFACTURING UNIT FACILITIES ALONG WITH

TOOLS, PLANT AND EQUIPMENTS LIKELY TO BE USED IN CARRYING OUT THE

PROJECT / WORK.

1. Details of Workshop / Manufacturing Unit facilities:

Location of Workshop / Unit

Year of establishment

Area of Workshop / Unit

Type of Infrastructure

Type of facilities

Ownership status

2 Details of Tools, Plant and Equipment

Sr.

No

Name of the

Equipment Nos

Age

(years)

Ownership Status (Presently

owned

/ Leased)

Remarks

1 2 3 4 5 6



Annexure – ‘G’

DECLARATION (To be furnished in the letter head of organization as per the format)

1. I / We have read the application and instructions appended to the proforma and I /

We understand that if any false information is detected at a later date, any future

contract made between ourselves and State Bank of India, on the basis of the

information given by me / us can be treated as invalid by the Bank and I / We will

be solely responsible for the consequences.

2. I / We agree that the decision of State Bank of India in selection of contractors and

award of work will be final and binding to me / us.

3. All the information furnished by me hereunder is correct to the best of my

knowledge and belief.

4. I / We agree that I / we have no objection if enquiries are made about the work

listed by me / us in the accompanying sheets.

5. I / We agree that I / We have not applied in the name of sister concern for the

subject project.


Date:

Place:



Annexure – ‘H’

PRINTING & SUPPLYING OF CALENDARS FOR THE YEAR 2020

TECHNICAL PARAMETERS AND TERMS & CONDITIONS

S. No. Particulars Remarks

1 Nature of the job Printing of Calendars for 2020

2 Quantity 6.00 lakhs (approximately)

3 Size/Printing 14.5" x19.5" Total No. of sheets 6 (with front and back printing)

4 Paper Maplitho 80 GSM — Tamilnadu Newsprint & Paper Ltd.

5 Colour Multi-Colour (as per specimen available with the client)

6 Packing 100 calendars in each packet

7 Delivery/ Order placed will have to be completed and Calendars delivered by 15.12.2018 at the respective locations as furnished in the Table below.

8 Others Rate quoted shall be inclusive of cost of quality paper (preferably TNPL) tin mounting with a hole at the Centre immediately 2" below the tin mounting.

9

Payment Payment will have to be collected from the respective consignee.

The Calendars are to be printed and delivered on or before 25.12.2019 at the respective

locations as Furnished below:

SI. No. Delivery Location Address Quantity in

nos.

1 Local Head Office 16, College Lane, Nungambakkam, Chennai- 600 006.

9,000

2 Administrative Office Chennai Zone-I

No. 231, NSC Bose Road, Chennai – 600 001

94,000

3 Administrative Office Chennai Zone-II

4th Floor, 86, Rajaji Salai, Chennai - 600 001.

97,000

4 Administrative Office Coimbatore

Kurunji Complex, State Bank Road, Coimbatore - 641 018.

98,000

5 Administrative Office Madurai

Madhuram Complex, Melur Road, Madurai - 625 002.

1,07,000

6 Administrative Office Tiruchirapalli

Mc Donalds Road, Tiruchirapalli - 620 001.

1,02,000

7 Administrative Office Salem

120/2 & 120/3, Chinnayan Towers, Cherry Road, Salem - 636 007.

85,000

8 CCG CCGRO, 34 College Road, Chennai - 600 006.

5,000

9 SAMB/SBLC/ZIO Stationery Dept., 6th floor, Chennai LHO 3,000

Total quantity to be supplied 6,00,000

1. The printing agency will be engaged only for the purpose of printing & supplying of Bank’s



Calendars for 2020.

2. Rate shall be inclusive of cost of materials required for the work, transportation, delivery

charges, etc. GST shall be paid at actuals.

3. The Bank shall place work order with the lowest bidder (L1). EMD shall be forfeited in case

the L1 denies accepting the order. Bank reserves the right to reject the tender (s) without

assigning any reasons thereof. Decision of the Bank in this regard will be the final.

4. Transportation Charges for delivery of Calendars to Offices located in Chennai, Coimbatore,

Madurai, Tiruchirapalli and Salem will have to be borne by the printer irrespective of their

location including loading, unloading, handling charges etc.

5. Though the Proof(s) is/are approved by the Bank, it will be the sole responsibility of the

printing agency for any corrections remain unnoticed while correcting the proof(s). Supplies

shall be made on or before the due date as mentioned above. In the case of delay in delivery of

Calendars, penalty @5% of total value will be recovered at the time of releasing payment.

6. Printed material delivered by the agencies with defaced printing/illegible printing is liable

to be rejected and the same shall be replaced with fresh piece at no extra charges.

7. Part deliveries will be accepted. However, payment will be made only after execution of

the complete order.

8. The following documents/papers shall be enclosed without fail while submitting the

invoices requesting payment

(i) Original Specimen

(ii) Work order issued by the Bank

(iii) Delivery Challan with acknowledgement of the Consignee.

(iv) Approved Copy/Copies of the Proof(s)

(v) One final printed specimen and

(vi) Invoice / Bill incorporating Bank’s GSTIN Number.



MODEL PRICE BID

(not to be filled)

S.

No.

Description Unit Quantity Rate Amount

01. Printing & supplying of SBI

calendars at various offices

located in Tamilnadu including

loading, unloading,

transportation, packing, handling

charges etc.

Nos. 6,00,000

Total

Add GST @.........%

Grand Total

Amount in words:

Note:

1. Applicants are advised not to fill the price bid.

2. Only prequalified bidders shall alone be allowed to participate in e-Reverse auction.

3. All are advised to ensure possession of valid digital signature with encryption to

participate in the online tendering event.

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