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APPLICATION TOOLKIT FOR COUNSELORS

FALL 2017

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Table of ContentsPurpose of this Guide � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �3

About CUNY � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �3

Our CUNY Colleges � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �4

Application Process at a Glance � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �5

Registering with the CUNY PORTAL � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �6

Application Sections and Important Questions � � � � � � � � � � � � � � � � � � � � � � � � �7

Worksheet 1: Application Prep Checklist � � � � � � � � � � � � � � � � � � � � � � � � � � � �8

Worksheet 2: Choosing Your CUNY Colleges � � � � � � � � � � � � � � � � � � � � � � � � � �9

Appendices:

Notes for Each Question on the Application � � � � � � � � � � � � � � � � � � � � � 10–17

Suggested Timeline for Application Workshop Planning � � � � � � � � � � � � � � � � �18

Digital Resources � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �19

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Purpose of this GuideThe Application Toolkit guide is a resource to help counselors at high schools and community-based organizations to navigate the CUNY online application and admissions process while working with individual students or when hosting an application workshop.

While this guide is helpful, we also encourage counselors to contact the CUNY Counselor Help Desk or their assigned CUNY admissions counselor with any questions they may have about the CUNY online application and admissions process.

HELP DESK FOR COUNSELORScounselor@cuny.edu 212-290-5607 www.cuny.edu/counselor

About CUNYTHE CITY UNIVERSITY OF NEW YORK (CUNY) is the world’s greatest urban public university. Founded in 1847, the University is comprised of: twelve 4-year colleges, the William E. Macaulay Honors College, seven community colleges, the CUNY School of Medicine and four graduate schools including the CUNY Graduate Center, CUNY Graduate School of Journalism, the CUNY School of Law, and CUNY Graduate School of Public Health and Health Policy.

A CUNY education includes opportunities only available in a global city. Learning in New York City – a global capital of business, finance, fashion, media communications, technology, scientific research and culture – means that the city will serve as the campus, laboratory, classroom, and proving ground for our students.

That’s why there are more than 272,000 students currently earning a world-class degree from the University’s award-winning and distinguished faculty. The buildings of New York City reach for the sky – and CUNY is proud to help students rise even higher.

Did you know?¢¢ 7 in 10 CUNY students attend tuition-free as a result of financial aid and other financial supports¢¢ Over 40% of CUNY students are first-generation college students changing their families’ future¢¢ CUNY students speak over 186 languages at home¢¢ 80% of CUNY students graduate without federal student debt

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4 Year Colleges 1 Baruch College 2 Brooklyn College 3 City College of New York 4 College of Staten Island 5 Hunter College 6 John Jay College of

Criminal Justice 7 Lehman College 8 Macaulay Honors College 9 Medgar Evers College 10 New York City College

of Technology 11 Queens College 12 CUNY School of Professional Studies 13 York College

2-Year Colleges 14 Bronx Community College 15 Borough of Manhattan

Community College 16 Guttman Community College 17 Hostos Community College 18 Kingsborough Community College 19 LaGuardia Community College 20 Queensborough

Community College13

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20

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BRONX

MANHATTAN

BROOKLYN

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Explore Our Colleges and Programs

www.cuny.edu/majors

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Application Process at a GlanceThe CUNY Application Process is relatively simple for prospective freshman applicants. It begins by creating a CUNY Portal Account.

Submit Supporting Documents

Register online for a CUNY Portal Account

Complete the Application

Pay the Application Fee

Print the Application Summary Package

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Registering with CUNY PORTALVisit: https://cunyportal.cuny.edu Click ‘Register for a New Account >>’ Select “Applicant” as the current role within the University Applicant should then type in their:

¢✔ Legal first name and last name (no nicknames please)

¢✔ Chosen username and password

¢✔ Email that is appropriate and checked regularly - email is a primary means of communication throughout the application process and the one provided should be one used most frequently. (Note: Before beginning the college search, counselors can encourage students to create professional/appropriate email address i.e. firstname.lastname@gmail.com)

¢✔ Full address (including street number and name, apt. or floor number if applicable, city, state, zip code)

¢✔ ** Take a moment to write down your username and password in the space provided on the Application Prep Checklist

¢✔ Note: Encourage each applicant to check the information carefully for accuracy before taking the next step

¢✔ Hit ‘Save’

¢✔ Now Log in from the cunyportal page

¢✔ Click “Apply Online” in the Apply to CUNY box.

10/13/2017 cuny > ADMISSIONS/FINANCIAL AID

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APPLY TO CUNY

CUNY's Online Center for Admissions andFinancial Aid

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¢✔ Then click Apply Online once again on the following page

¢✔ Congratulations! The applicant has created their CUNY Portal Account.

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Worksheet 1: Application Prep ChecklistThe following worksheet is a checklist of all the items (and information an applicant needs when applying to CUNY. Applicants should have this checklist prepared and completed in advance to ensure a productive application workshop session. Visit cuny.edu/counselor to find a printable version of the Checklist to distribute to students.

Personal InformationSocial Security number (if you have one)OSIS number (for NYC public high school students only)Permanent Resident card number (if applicable)Date Permanent Resident card issued (if applicable) Visa type and expiration date (if applicable)Home Address Street number and street nameApartment or floor number if applicableCity StateZip

Email address you check regularlyHome and Mobile phone numbers

Academic RecordName of each high school you attendedDates of attendance for each high school you attended

Application Choices Know which CUNY colleges you wish to apply to; you may

select up to six. Visit cuny.edu/majors for more infoVisit cuny.edu/campustours for virtual and in-person tours

SEEK/CD Application sectionYour income (if applicable)Income for each parent/legal guardianNote: Refer to the Support Programs Worksheet for more details, visit cuny.edu/supportprograms

Application FeeCUNY Application Fee Waiver from high school counselor ORDebit or Credit Card number for $65 application feeDebit or Credit Card Expiration dateDebit or Credit Card security code (3-digit code)Cardholder’s complete billing address Note: CUNY doesn’t accept fee waivers issued by NACAC, College Board or any other organization. Applicants can only pay the fee with Visa or Mastercard debit/credit cards; CUNY does not accept other debit/credit cards.

Checklist of Potential Supporting DocumentsYou don’t need to locate any of the following items to complete the online application form. However, you will need to submit any relevant supporting documents from this list in order to have your application reviewed. Please begin to locate any of the following items which you will submit to complete your application.)SAT/ACT scores (if applying to 4-year colleges)High school transcript(s) (if you don’t have an

OSIS number on this application)Letters of recommendation Personal StatementsEnglish translations of any overseas high school

transcripts and diplomasNote: For more information on translation requirements, visit cuny.edu/apply

Register for Your CUNY Portal AccountTo apply to CUNY, you must first create your CUNY Portal Account.1. Go to www.cuny.edu/apply and click Undergraduate Applicant2. If you do not already have an account select

“Register for an account” 3. Select “Applicant” as your role on the registration page4. Fill in the required fields with the requested information

Requested Information:• First Name• Last Name• Choose a username• Choose a password• Email Address• Full Home Address (see under Personal Information) 5. Click the “Save” button. 6. Portal Login: After you have completed the registration

process, you must access the Admission Application by logging into the CUNY Portal with your newly created username and password.

Record Important Information CUNY Portal username: ________________________________CUNY Portal password: ________________________________Email Address: ______________________________IMPORTANT: This email address will be used for communications throughout the entire admission review process.

W £££££££££££Record your Application Control Number here

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Worksheet 2: Choosing Your CUNY CollegesThe following worksheet directs prospective applicants through the college search process at CUNY. Please use it to help freshman applicants determine which 6 CUNY Colleges they would like to select on their application.

Choices may be listed in order of preference on the application.

All freshman applicants may indicate up to six (6) CUNY colleges where they wish to be reviewed for admission. Narrowing down your list to just six of CUNY’s many outstanding colleges may seem overwhelming; this guide will help you to do some research to determine which colleges are the right match for you.

What majors are you interested in?Take a moment to think about your interests and strengths. What subjects have piqued your interest? Which classes have you excelled in or enjoyed the most? What do you like to do? What did you want to be when you grow up? Knowing the basic answers to these questions may help you decide your college, your major, and the potential course of study you want to take. For a comprehensive list of majors for each CUNY College, go to cuny.edu/majors.

Subjects I am interested in:¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

Where do you see yourself?Are you looking for a college experience in the middle of the city, or a serene and park-like traditional campus? CUNY campuses, spread throughout New York City, can be divided into urban and suburban campuses. Where do you see yourself? The best way to answer this question is by participating in a virtual or in-person CUNY campus tour. Visit cuny.edu/campustours to learn more about available dates and times. All CUNY campuses are accessible by public transportation; by visiting you can also get a feel for how far the campus is from your home. Some campuses also offer student housing opportunities, visit cuny.edu/studenthousing to learn more.

1

2

i.e., Anthropology

i.e., Automotive Technology

Urban Campuses¢¢ Baruch College†¢¢ Borough of Manhattan Community College¢¢ Guttman Community College¢¢ Hostos Community College¢¢ Hunter College†¢¢ John Jay College of Criminal Justice†¢¢ LaGuardia Community College¢¢ Medgar Evers College¢¢ New York City College of Technology

Suburban Campuses¢¢ Bronx Community College¢¢ Brooklyn College†¢¢ City College†¢¢ The College of Staten Island†¢¢ Kingsborough Community College¢¢ Lehman College†¢¢ Queens College†¢¢ Queensborough Community College¢¢ York College

† indicates student housing available at this college

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Your academic profileFirst, get a sense of your academic profile by gathering the following information from your guidance counselor and standardized test score reports. All 4-Year colleges require standardized test scores (SAT or ACT) to be considered for admission. For test scores, add together your highest score from each section (i.e. EBR score+Math, or English+Math) even if your highest scores are from two different test dates, as that is what CUNY will consider.

GPA (on a scale of 100): SAT Total: ___________________________ ACT Total: _________________

Consider Scholarships and Special ProgramsWhile CUNY offers amazingly affordable tuition, we recommend that students apply for scholarships and special programs to get further assistance paying for college. These programs and scholarships may offer tuition assistance and can also help pay for expenses such as textbooks and student fees. As a bonus, many of these programs (such as ASAP or ACE) also offer individualized guidance and support. Visit cuny.edu/scholarships for more information.

Connect the dotsWith your academic profile, list of majors/interests, and desired college experiences in mind, consult the most recent Freshman Admissions Profile at cuny.edu/academicprofile to get a sense of which CUNY colleges fit you academically. Remember that the high school GPAs and standardized test scores on the Freshman Admissions Profile are averages, so there are admitted students with both higher and lower grades and scores. You should still apply for admission if you are within range of these averages. Be sure to indicate one or two colleges where you exceed the profile. List up to six (6) CUNY colleges below choices that fit your profile:

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

¢¢ _________________________________________________

Notes

i.e., City College

i.e., Bronx Community College

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4

5

Worksheet 2: Choosing Your CUNY Colleges

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Application Question NotesPAGE 1: BIOGRAPHICAL INFORMATION

Enter your Social Security Number without spaces or dashes (for verification purposes only)

Only applicants who do not have and have never had a SSN should leave this field blank. If an applicant simply doesn’t have access to their SSN at the moment, they should stop the applica-tion until they do.

Entrance InformationEntrance Term – this date will be populated automatically based on when the application is available

Name and Address First Name Middle Initial Last Name Any prior last name used Suffix (Jr., Sr.)

Email AddressEmail address MUST BE one that is frequently used. Appropriate email addresses (i.e firstname.lastname@gmail.com) is highly recommended.

Primary Phone Number Other Phone Number

Do not include dashes when entering the number.

Gender

Date of Birth

Have you taken or do you plan to take the SAT or ACT?

* Please note, all 4-year CUNY colleges require applicants to submit SAT and ACT Scores to be considered for admission. Applicants who don’t want to take the SAT or ACT should only select 2-year CUNY schools.

CUNY’s College Board code is 2950 when reporting SAT scores.

Residential AddressStreet Address Apartment Number City State (required for USA) Zip Code (required for USA) Country

Below please see a list of the questions for the General Freshman application as well as tips and other notes about each question. This handy reference is intended for high school counselors to use at the same time they are assisting a prospective freshman who is completing the CUNY General Freshman application.

Appendix: Notes for Each Question on the Application

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Application Question NotesLength of time at the above address? Length of time in New York City? Length of time in New York State?

A number must be typed into the first fillable field for each question. For less than 1 year, please type “0” to be able to proceed to the next page.

Mailing AddressPlease check the box if your mailing address is the same as your residential address. The fields will automatically populate once you click “Save and Continue”.

PAGE 2: STUDENT INFORMATION

High School/Secondary School Information

Name of High School or GED/TASC CenterApplicants can search via database by clicking on the button “Search for HS in NYS”.

NYC DOE Student OSIS number

This is a nine-digit number that is issued to all students who attend a NYC Department of Education public school. The number can be found on the student ID card or transcript.

When prospective freshmen currently enrolled in a NYC public school provide their OSIS number, CUNY will obtain the high school transcript electronically.

Otherwise applicants and/or high school counselors will have to mail a high school transcript.

High School Address Street Address City (required for HS in the USA) State (required for HS in the USA) Zip Code (required for HS in the USA) Country

These fields will automatically be populated once you select the college from the database.

Date of high school graduation or receipt of GED diploma

Applicants in high school can list an anticipated future high school graduation date.

While a high school student, did you take any college courses?

If yes, complete the following college information:

College Name

Number of college credits completed while in High School

Dates of attendance

Applicants may send college transcripts for college classes completed while in high school to the address provided in order to support their freshman application.

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Application Question NotesFinancial Aid InformationHave you ever received financial aid at a postsecondary institution?

If yes, please indicate the name of institution.

Veteran Status

Have you ever served in any branch of the United States Armed Forces?

Are you a dependent of someone who served in the branch of the United States Armed Forces?

Are you a U.S. citizen? If no, please indicate: Country of Citizenship Country of Birth

Immigration Status

If you are a U.S. permanent resident, please fill in your alien registration information: Alien Registration (I551) Card Number

Date I551 Card Obtained

If you are not a U.S. citizen or U.S. permanent resident, select the Visa Type that you possess or intend to obtain:

Prospective freshmen who are Undocumented may leave the Immigration Status section entirely blank.

Date Visa Obtained

Expiration Date of Visa

Other, Explain If they feel comfortable, undocumented applicants may also write “Undoc” in the Other, Explain field. The field does not have space for the entire word “Undocumented”.

PAGE 3: COLLEGE CHOICES

Choice of College and CurriculumProspective freshmen may apply to as many as six (6) colleges. An admission decision will be available at each of the colleges selected.

College ChoicesIt is recommended that applicants list college choices in order of preference.

Curriculum ChoiceFor students who are undecided, or who do not see the specific major at a college which they wish to pursue may choose “liberal arts” as their curriculum.

CertificationThis question is for applicants who intend to graduate with certification in a field. It can be left blank.

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Application Question NotesIntended Major

I am considering pursuing certification in:

PAGE 4: ASAP SEEK/CD

ASAP/SEEK CDASAP (Accelerated Study in Associate Programs) is a structured academic program designed to help students earn their associate degree as quickly as possible. Available at nine CUNY colleges (BMCC, Bronx, College of Staten Island, Hostos, Kingsborough, LaGuardia, Medgar Evers College, New York City College of Technology, and Queensborough), ASAP provides financial, academic, and personal support. ASAP students receive comprehensive and personalized advisement, tutoring, tuition gap waivers (for students in receipt of financial aid), textbook vouchers, and free MetroCards.

* Do you want to apply to the ASAP program?

Please note that if applicants decide to apply to ASAP it is recommended that they not only indicate interest by filling in ‘Yes’ but also by attending an ASAP info session. Applicants who do not select yes will still be invited to explore ASAP if they are admitted to a 2-year CUNY college.

SEEK/CD OPPORTUNITY PROGRAMSSEEK stands for Search for Education, Elevation, and Knowledge. It is the higher education program available at the four-year CUNY colleges. College Discovery (CD) is the higher education opportunity program available at the two-year CUNY colleges. These programs were established to provide comprehensive academic support to assist capable students who otherwise might not be able to attend college due to their educational and financial circumstances.

* Do you want to apply to the SEEK or CD programs?

If yes, complete the information below. If no, please click Save and Continue.

Applicants are very much encouraged to submit their complete application and supporting documents between October and December in order to have a higher chance of being accepted into these programs.

Eligibility InformationIf you answer Yes to any of the following questions, please provide spousal information below:

Are you an orphan or a ward of the court, or were you a ward of the court until age 18?

As of today, are you married?

Do you have legal dependents (other than a spouse) who receive more than half their support from you?

Do you have children who receive more than half their support from you?

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Application Question NotesAnswer the following questions with information only for you, your spouse, and other family members who live with you.How many people live in your household (including yourself)?

Of the number reported above, how many are your:

How many of the people who live in your household are working?

Please indicate their relationship to you:

Family IncomeHow much money did your family receive this year from each source listed below?

[Refer to your latest Federal Income Tax Return (Form 1040) and other supporting documentation.]

Your gross pay before taxes

Spouse’s gross pay before taxes

Mother’s gross pay before taxes

Father’s gross pay before taxes

Income of other people in your household

Dividends, interest, rents or other income from investments

Social Security, pension, unemployment

Welfare (Public Assistance, Aid to Dependent Children, etc.)

Other income: Explain

Total

This information will be used to determine SEEK Eligibility, and therefore the information provided should be accurate and up to date.

Errors on this portion of the application can disqualify potentially eligible candidates.

Refer prospective applicants to the Support Programs Worksheet for assistance completing this portion of the application.

PAGE 5: OPTIONAL INFORMATION

Response to this page is voluntary; refusal to provide this information will not affect consideration of your application.

This information will be kept strictly confidential and used for statistical purposes only.

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Application Question NotesFamily AttributesAre you Hispanic / Latino?

Regardless of how you responded to the previous question, please indicate your race by selecting one or more options from the categories on the right.

What choice best identifies your ancestry or ethnic origin?

Where were you and each of your parents born?

Language SpokenWhat is your native language?

What other language do you speak?

Do you speak a language other than English at home?

If yes, with which language do you feel more comfortable?

PAGE 6: PARENT INFORMATION

Mother/Parent 1/Legal Guardian 1First Name Middle Initial Last Name

Is the person named above living?

Is the person named above a U.S. citizen?

Mother/Parent 1/ Legal Guardian 1 Residence

Mother/Parent 1/Legal Guardian 1 Occupation

Father/Parent 2/ Legal Guardian 2First Name Middle Initial Last Name

Is the person named above living?

Is the person named above a U.S. citizen?

Father/Parent 1/ Legal Guardian 1 Residence

Father/Parent 1/Legal Guardian 1 Occupation

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Application Question NotesPAGE 7: EDUCATIONAL HISTORY

Secondary Schools AttendedHave you attended more than one secondary school? (If yes, the following blurb):

Please provide a year-by-year list of your attendance in secondary school(s) in the space below. Repeat the names of the secondary school(s) you attended for more than one year. You should fill out one line for every year you were in secondary school. Applicants do not have the discretion of omitting any part of their educational history. Start with your most current (or most recent) year of secondary school.

Name of School/CountryDates of Attendance (From / To)

What type of diploma or certificate did or will you receive upon completion of the above school?

Date Awarded

PAGE 8: REVIEW & SUBMIT

Under ‘Application Status’ applicants will be able to verify if each part of the application was completed. Otherwise, under the ‘Status’ column, the section will be marked ‘Incomplete’. Please complete any incomplete sections, as applicants will be unable to submit the application otherwise.

Students must also check off the box with the application terms of agreement. Once the application is submitted, students will be able to print and keep with them a copy of their submitted application via the Application Summary Packet.

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Application Question Notes

Applicants will then be directed to a screen to pay the application fee. PLEASE NOTE that the student’s application will NOT be reviewed or processed until the application fee is paid. For information about the CUNY Fee Waiver, please go to cuny.edu/feewaiver to view a video on how to use your fee waiver.

Counselors are encouraged to have students now look at the “Application Checklist” for a list of documents that students should be sending to UAPC. The UAPC Address is:

General Freshman AdmissionCUNY/UAPC P.O. Box 350136 Brooklyn, NY 11235-0001

Macaulay Honors CollegeCUNY/UAPC P.O. Box 359021 Brooklyn, NY 11235-0001

Overnight/Express ShippingCUNY/UAPC 2001 Oriental Blvd., Building T-1, Room 122 Brooklyn, NY 11235

Please advise applicants that all materials and documents (including original documents) submitted as part of an application for admission become the property of CUNY/UAPC and cannot be returned.

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Suggested Timeline for Application Workshop PlanningBecause the application/admissions process may initially seem overwhelming, we suggest the timeline below to ensure prospective applicants are completely ready to apply on the day of the application workshop.

21 Days Before WorkshopEmail parents and prospective applicants to announce the application workshop. Include the date, time, and location of your application workshop. Instruct prospective applicants to begin thinking about their college choices by sharing the Choosing Your CUNY Colleges flyer.

14 Days Before WorkshopSend reminder emails to prospective applicants and parents with the date, time and location of the application workshop. Distribute the CUNY Application Prep checklist so prospective applicants and their families can gather the documents and information needed to submit a complete CUNY application.

7 Days Before WorkshopDouble-check your logistics: verify that the computer lab and/or space that you reserved for the workshop is available, that media such as any videos or presentations you display will work, and that any technological needs you have for the application workshop will be satisfied.

Ensure that the prospective applicants have gathered and prepared the applicable information and documents.

On the Day of the WorkshopEverything may not go as planned but the CUNY Counselor Help Desk is a resource to answer your questions during or after you have conducted your workshop.

After WorkshopPlease email your assigned CUNY admissions counselor or the CUNY Counselor Help Desk with any questions you may have. Questions about specific applications should include the Application Control Number (W#) for the application as well as applicant name.

Complete the CUNY Application Workshop Toolkit survey to help us provide the best support to high school counselors facilitating freshman applications to CUNY. To complete the survey, visit: https://cuny.wufoo.com/forms/application-toolkit-feedback-survey/. It is also linked at the Digital Resources page.

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Digital Resources:CUNY has also created a collection of digital resources to support your application workshop. Among these resources, you will find:

a. Link to the Online Application Video for Freshmen – which walks prospective applicants through the completion of a General Admission application.

b. Link to the CUNY Application Fee Waiver video – which walks prospective applicants and counselors through the process of paying the application fee with a fee waiver code.

c. Sample Email Templates – to promote a planned Application Workshop to prospective freshman applicants and their families. College advisors are highly encouraged to involve parents of prospective applicants in the process prior to hosting an application workshop by emailing them ahead of the Application Workshop Date.

i. Announcement of workshop for parentsii. Reminder of workshop for parentsiii. Announcement of workshop for prospective applicantsiv. Reminder of workshop for prospective applicants

cuny.edu/counselorsVisit www.bit.ly/cunyapptoolkit

cuny.edu/counselors