Applied Biosystems Instrument Logbook (PN 4384647)ii Applied Biosystems Instrument Logbook Preface...

Applied Biosystems Instrument LogbookRevision 3.0

Instrument Model: _________________________

Serial Number: _________________________

Applied Biosystems Instrument Logbook

© Copyright 2007, Applied Biosystems. All rights reserved.

For Research Use Only. Not for use in diagnostic procedures.

Information in this document is subject to change without notice. Applied Biosystems assumes no responsibility for any errors that may appear in this document.

APPLIED BIOSYSTEMS DISCLAIMS ALL WARRANTIES WITH RESPECT TO THIS DOCUMENT, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL APPLIED BIOSYSTEMS BE LIABLE, WHETHER IN CONTRACT, TORT, WARRANTY, OR UNDER ANY STATUTE OR ON ANY OTHER BASIS FOR SPECIAL, INCIDENTAL, INDIRECT, PUNITIVE, MULTIPLE OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR ARISING FROM THIS DOCUMENT, INCLUDING BUT NOT LIMITED TO THE USE THEREOF.

NOTICE TO PURCHASER:

PLEASE REFER TO THE USER DOCUMENTATION OR PACKAGE INSERT OF THE PRODUCTS NAMED HEREIN FOR LIMITED LABEL LICENSE OR DISCLAIMER INFORMATION.

TRADEMARKS:

Applera, Applied Biosystems, and AB (Design) are registered trademarks of Applera Corporation or its subsidiaries in the U.S. and/or certain other countries.

All other trademarks are the sole property of their respective owners.

Part Number 4384647 Rev. A05/2007

iApplied Biosystems Instrument Logbook

Preface

OverviewThank you for choosing an Applied Biosystems instrument. The Applied Biosystems Instrument Logbook provides a place to store all records for your instrument in one place, for easy reference. The logbook is intended to help you maintain records that meet regulatory requirements. The audience for the logbook includes laboratory staff who use and maintain the instrument, Applied Biosystems personnel who install, upgrade, and service the instrument, and any internal or external auditors.

About the LogbookMany laboratories must comply with regulatory requirements which stipulate that a record of instrument performance be maintained.

The Logbook enables you to maintain a history of your instrument performance. To make sure that the history is complete, please do not remove any pages from this Logbook.

The Logbook also contains a guide to your local Applied Biosystems Customer Support and Service organizations. Applied Biosystems recommends that you keep this Logbook close to the instrument at all times so that it is readily available to all operators of the instrument.

LogbookSections

The Logbook contains the sections listed below. Depending on the instrument you have purchased, initially some of these sections will be empty. They are provided for your convenience so that you can file subsequent performance data, service and test reports, and any other pertinent information.

The following sections are present in the Logbook:

• Section 1: About Your Instrument – This section contains the model, serial numbers, and the installation date for your instrument.

• Section 2: Applied Biosystems Contacts – Use the addresses and telephone numbers of your local Applied Biosystems offices located in this section, if you need assistance.

• Section 3: Installation – File the Installation Service Report in this section.• Section 4: Instruction and Training Log – File copies of all certificates and

signed checklists for training received (including operator or user training, applications training, etc.) in this section.

• Section 5: Work Groups – List all work groups using this instrument and the appropriate contact person for each group in this section.

ii Applied Biosystems Instrument Logbook

Preface

• Section 6: Verification & Performance Checks – Store all qualification and performance verification documents, including protocols and calibration certificates, if applicable, in this section.

• Section 7: User Maintenance Log – Record all routine maintenance activities performed by your personnel on the pre-printed sheets in this section.

• Section 8: Consumables – Record information on any consumables used during the operation of the instrument.

• Section 9: Planned Maintenance Log – Record all planned maintenance performed on the instrument by an Applied Biosystems Field Service Engineer on the pre-printed sheets in this section. Store completed planned maintenance checklists or protocols in this section.

• Section 10: Service Log and Reports – Record all non-routine service performed on the instrument by an Applied Biosystems Field Service Engineer on the pre-printed sheets in this section.

• Section 11: Software Error Log – Record all system errors and their remedies on the pre-printed sheets in this section.

• Section 12: Software Update Log – Record all system software updates in this section.

• Section 13: Firmware & Hardware Update Log – Record any modifications to the instrument in this section for future traceability.

• Section 14: Service and Support Offerings – This section provides a brief overview of services offered by Applied Biosystems such as service and support contracts. In addition, warranty or contract terms and conditions can be stored in this section.

• Section 15: Additional Information – Store all additional information you require to be kept with the instrument in this section.

Additional information about each section may be found at the beginning of each section.

PrintingAdditional Tables

Some of the sections include tables for logging information. If you need additional sheets, you can copy the sheets from this logbook or download Tables for the Instrument Logbook (PN 4387314) from the Applied Biosystems web site. This document is a PDF file with copies of each table that you can print.


1About Your Instrument 1This section contains the model, serial numbers, and the installation date for your instrument.


Section 1 About Your Instrument

Applied Biosystems Instrument Logbook 1-____


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2Applied Biosystems Contacts 2This section contains the addresses and telephone numbers of your local Applied Biosystems offices.

Information that may be required when you contact Applied Biosystems on the telephone, such as instrument type, serial number and installation date is in Section 1 of this Logbook.

Information on contract numbers is in Section 14.


Section 2 Applied Biosystems Contacts


3Installation 3After installation of your instrument by the Service Engineer, file the Installation Service Report in this section.

The signature on the Installation Service Report indicates that:

• the instrument was delivered free of defects

• the instrument was installed properly

• the user has received training


Section 3 Installation


4Instruction and Training Log 4File copies of all certificates and signed checklists for training received (including operator training, user training, application training, etc.) in this section.


Section 4 Instruction and Training Log



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5Work Groups 5List all work groups using this instrument and the appropriate contact person for each group in this section.

The primary user is responsible for completing this Logbook and keeping it up-to-date.


Section 5 Work Groups



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6Verification & Performance Checks 6Store all qualification and performance verification documents, including protocols and calibration certificates, if applicable, in this section.


Section 6 Verification & Performance Checks



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7User Maintenance Log 7This section contains pre-printed sheets to record instrument maintenance activities performed by your personnel.

Activities you could log include:

• routine cleaning of components such as sample compartment windows

• routine replacement of gaskets, filters, seals, or other instrument parts

• replacement of worn parts such as ferrules, tubing

• replacement of defective parts such as fuses or deuterium lamps

• routine maintenance such as vent cleaning, fan filter replacement, or vacuum pump oil replacement


Section 7 User Maintenance Log



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8Consumables 8Record information on any consumables used during the operation of the instrument.

Consumables you can log includes:

• routine replacement of capillary arrays, syringes

• routine replacement of polymers and buffers

• changeover of gas cylinders (for example nitrogen or argon)


Section 8 Consumables



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9Planned Maintenance Log 9Record all planned maintenance performed on the instrument by an Applied Systems Field Service Engineer on the pre-printed sheets in this section.

After a service call, the Applied Biosystems Field Service Engineer will leave you a copy of the service report as well as a planned maintenance checklist or protocol outlining the activities that were performed. File these documents in this section so that you have a complete record of service performed on your instrument.


Section 9 Planned Maintenance Log



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10Service Log and Reports 10Record all non-routine service performed on the instrument by an Applied Biosystems Field Service Engineer on the pre-printed sheets in this section.

After a service call, the Applied Biosystems Service Engineer will leave you a copy of the service report. File these reports in this section so that you have a complete record of service performed on your instrument.


Section 10 Service Log and Reports



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11Software Error Log 11On occasion the software may display an error. Each error has a code. Use the pre-printed sheets in this section to record all system errors and their remedies.

Errors can include:

• PC operating system errors

• firmware errors

• instrument software errors

• communication errors


Section 11 Software Error Log



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12Software Update Log 12This section contains pre-printed sheets to record all system software updates.


Section 12 Software Update Log



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13Firmware & Hardware Update Log 13Record any modifications to the instrument in this section for future traceability in this section.


Section 13 Firmware & Hardware Update Log



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14Service and Support Offerings 14This section provides a brief overview of customer support services offered by Applied Biosystems. File copies of service and support contracts in this section for easy reference.


Section 14 Service and Support Offerings


15Additional Information 15Store all additional information you require to be kept with the instrument in this section.

You can enter information below and use it as a table of contents.

Description Date Added


Section 15 Additional Information

www.appliedbiosystems.com

Worldwide Sales and Support

Applied Biosystems vast distribution and service network, composed of highly trained

support and applications personnel, reaches 150 countries on six continents. For sales office locations and technical support, please call our local office or refer to our Web site at www.appliedbiosystems.com.

Applera is committed to providing the

world’s leading technology and information for life scientists. Applera Corporation consists of the Applied Biosystems and Celera Genomics businesses.

Headquarters850 Lincoln Centre Drive

Foster City, CA 94404 USAPhone: +1 650.638.5800Toll Free (In North America): +1 800.345.5224Fax: +1 650.638.5884

05/2007

Part Number 4384647 Rev. A

Applied Biosystems Instrument LogbookCopyright PagePrefaceOverviewAbout the LogbookLogbook SectionsPrinting Additional Tables

About Your InstrumentApplied Biosystems ContactsInstallationInstruction and Training LogWork GroupsVerification & Performance ChecksUser Maintenance LogConsumablesPlanned Maintenance LogService Log and ReportsSoftware Error LogSoftware Update LogFirmware & Hardware Update LogService and Support OfferingsAdditional InformationBack Coverfront4384647a.pdfApplied Biosystems Instrument Logbook

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